HomeMy WebLinkAboutCS 02-26Report to
Executive Committee
Report Number: CS 02-26
Date: March 2, 2026
From: Laura Gibbs
Director, Community Services
Subject:
Access to Recreation Poilicy
File: A-1440-001
Recommendation:
1. That Report CS 02-26 regarding the Access to Recreation Policy be received;
2. That Council approve the revised draft CUL 120 Access to Recreation Policy, as set out in
Attachment 2 to this report;
3. That Council approve the draft By-law to amend the Municipal Fees and Charges By-law,
as set out in Attachment 3 to this report, to give effect to the 50% subsidy for all regular
adult recreation programs and memberships for patrons 65 years of age and older where
no other discount is in effect;
4. That the Mayor and City Clerk be authorized to execute the Childcare Camp Subsidy
Program: Service Agreement (January 1, 2026, to December 31, 2031) with the Region of
Durham, as set out in Attachment 4 to this report subject to minor revisions acceptable to
the Director, Community Services and City Solicitor;
5. That the Mayor and Clerk be authorized to execute the Recreation Program Card Subsidy
Program: Service Agreement (January 1, 2026, to December 31, 2026) with the Region of
Durham, as set out in Attachment 5 to this report subject to minor revisions acceptable to
the Director, Community Services and City Solicitor;
6. That Council authorize the Director, Community Services to execute the annual Recreation
Program Card Subsidy Program: Service Agreement starting in January, 2027, subject to
minor revisions acceptable to the Director, Community Services and City Solicitor; and,
7. That the appropriate City of Pickering officials be authorized to take the actions necessary
to implement the recommendations in this report.
CS 02-26 March 2, 2026
Page 2
1.0 Executive Summary:
The purpose of this report is to seek Council endorsement for revisions made to the Access to
Recreation Policy (CUL 120), and to seek approval to enter into two Durham Region Subsidy
Agreements that support affordable access to recreation services.
On April 14, 2014, as per Resolution #131/14, the City’s first Access to Recreation Policy (CUL
120) was approved to establish financial assistance opportunities for low-income Pickering
residents to access recreation programs and services. The Policy ensures that residents have
equal access to recreation programs and services regardless of their ability to pay.
Community Need: Since the City’s Access to Recreation Policy was approved in 2014,
residents have accessed the subsidy program on an annual basis. In 2024, a total of 1,523
people participated in various programs and services through a subsidized program. The
financial value of the subsidy programs offered to Pickering residents by the City, the Region,
and Jumpstart in 2024 equals $206,913.
Durham Region Partnership: The City has two service agreements with the Regional
Municipality of Durham for the Recreation Program Card and the Childcare Camp Subsidy
program. Both agreements expired on December 31, 2025. The Childcare Camp Subsidy
Service Agreement, as set out in Attachment 4, supports children who participate in various
camp programs throughout the year, including summer, winter and spring sessions. This
agreement is for a five-year term. The Recreation Program Card is an annual agreement, as
set out in Attachment 5, that is available to children, youth and adults receiving financial
assistance through Ontario Works who wish to participate in subsidized recreation programs.
Review of other Municipal Best Practices: Staff conducted a best practice review of other
municipal subsidy programs, including all municipalities in Durham Region. The City of
Pickering Access to Recreation program is consistent with other subsidy programs being
offered in other jurisdictions with the exception of two provisions: 1) seniors subsidies are not
included in their programs as it is not based on financial need and, 2) the City of Oshawa and
the Town of Ajax offer an additional program that reduces program fees for those living slightly
above the Low Income Cut Off (LICO).
Staff recommended revisions to CUL 120 Access to Recreation Policy support a growing
community need for subsidized program costs for low-income Pickering residents, reflect
ongoing partnerships with Durham Region and Jumpstart, and best practices with
neighbouring municipalities.
CS 02-26 March 2, 2026
Page 3
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of
Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthen Existing &
Build New Partnerships.
3.0 Financial Implications:
In 2014, the City established a dedicated annual budget of $60,000 to support subsidy
programs. In 2025, the budget was increased to $100,000 to support the needs of the
programs. In 2026, the budget was further increased to $150,000.
Historical Program Subsidy Financial Allocation:
Year Total Program
Participants
Jumpstart City of
Pickering
Regional
Municipality
of Durham
Participant
Contribution
Total
Program
Value
2018 1,563 $9,384 $71,645 $59,395 $12,173 $152,598
2019 1,983 $12,070 $72,291 $159,966 $12,779 $257,108
2023 903 $3,413 $27,742 $107,528 $20,811 $159,495
2024 1,523 $1,413 $63,169 $132,399 $9,930 $206,913
2025 2,004 $1,944 $77,879 $180,606 $11,808 $272,237
The largest increase in subsidy in 2025 over 2024 was, in part, the Durham Region Childcare
Camp subsidy program seeing an increase of 171 children.
4.0 Discussion:
The purpose of this report is to seek endorsement of the revised Access to Recreation Policy
(CUL 120), and to seek approval on entering into two Durham Region Subsidy Program
Agreements that support affordable access to recreation. The Access to Recreation Policy
enables low-income Pickering residents’ access to programs and services by alleviating and/or
reducing the financial barrier to participation.
4.1 Program Summary
Five subsidy programs are offered as part of the City of Pickering Access to Recreation
Program which include:
1. Durham Region Recreation Program Card for residents on Ontario Works – funded
50% Durham Region / 50% City.
CS 02-26 March 2, 2026
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2. Durham Region Child Care Subsidy for Children Camp programs – funded 100%
Durham Region.
3. City of Pickering Recreation Subsidy for residents with a household income that is
below the Low-Income Cut-Off threshold set by Statistics Canada, plus $5,000 –
funded 50% patron / 50% City.
4. City of Pickering Recreation Subsidy for residents on Ontario Disability Support
Programs – funded 50% patron / 50% City.
5. Jumpstart Subsidy through Jumpstart Charities – funded 100% by Jumpstart.
4.2 Subsidy Rates
Due to the cost of living and impact of inflation on household costs, staff are recommending an
expansion of the City’s Recreation Subsidy Program to support residents that are living slightly
above LICO. More specifically, those residents with an income within $5,000 above LICO will
be eligible for a 50% discount on recreation programs. Staff have seen an increase in
residents that earn slightly above LICO but are still struggling to pay full fees for programs and
services, and therefore they don’t participate. The subsidy will remove the financial barriers
and support greater access to the City’s programs. Similar subsidy programs are offered in the
Town of Ajax and City of Oshawa.
LICO – Low Income Cut-Off before tax is determined by Statistics Canada. For municipalities
with a population range of 100,000 to 499,999 people (based on 2023 Statistical Data – which
is the most recent published data), the City of Pickering LICO values are as follows:
Family Size 2023 household income
1 person $19,283
2 persons $23,469
3 persons $29,224
4 persons $36,459
5 persons $41,516
6 persons $46,042
7 persons $50,568
According to the 2023 census data, Pickering has up to 39,995 potential individuals,
depending on family size, that fall within the LICO.
CS 02-26 March 2, 2026
Page 5
4.3 Durham Region Subsidy Partnership Programs
The City has two service agreements with the Regional Municipality of Durham for the
Recreation Program Card and the Childcare Camp Subsidy program. Both agreements
expired on December 31, 2025. The Agreement for the Childcare Camp Subsidy Service
Agreement, set out in Attachment 4, supports children who participate in various camp
programs throughout the year, including summer, winter and spring session. This agreement is
for a five-year term. The Recreation Program Card is an annual agreement, as set out in
Attachment 5, that supports children, youth and adults receiving Ontario Works funding who
wish to participate in a variety of recreation programs throughout the year.
Staff recommend that these two service agreements with the Region of Durham be renewed.
4.4 Review of other Municipal Best Practices
Staff conducted a thorough review of 11 municipalities within Ontario, including all
municipalities in Durham Region. Most municipalities in Ontario have varying forms of financial
assistance programs available to residents experiencing financial hardship that cover a range
of program options.
In addition to several municipal best practices, Parks and Recreation Ontario has developed
an Affordable Access to Recreation for Ontarians Policy Framework to guide the development
and implementation of a range of affordable access programs and services within the
municipal and public sector. The vision of the framework is that “everyone has access to
affordable recreation in their community in order to enjoy health and social benefits and to
improve their prospects for a better future”.
The best practices review concluded that the City of Pickering subsidy program is consistent
with other subsidy programs being offered in other jurisdictions with exception of two
provisions: 1) municipalities do not include a Seniors Subsidy program in their Policy as it is
not based on financial need; and, 2) some municipalities, including the City of Oshawa and the
Town of Ajax, offer an additional program that reduces program fees for those living slightly
above the LICO.
4.5 Revisions to the Access to Recreation Policy
a. The City of Pickering participates in the Region of Durham Childcare Fee Subsidy
however this was missing from the City’s 2014 Access to Recreation Policy. That
program has been added to the City’s Policy.
b. Expansion of the Recreation Subsidy for residents living below the Low-Income Cut-Off
to include residents who do not fall below the LICO Cut-Off, but whose household
CS 02-26 March 2, 2026
Page 6
income is within $5,000 of the LICO thresholds. The Recreation Subsidy program
provides a 50% discount on a registered recreation program or membership fee.
c. Introduce a Draft By-law to amend the Municipal Fees and Charges By-law that
provides a 50% subsidy for all regular adult recreation programs and memberships, for
patrons 65 years of age and older, where no other discount is in effect.
Correspondingly, remove the 50% Seniors Discount program from the Access to
Recreation Policy as the Access to Recreation Policy is based solely on the financial
need. Accordingly, through recommendation #2 in this report, staff recommend subsidy
rates be applied to the 2026 Summary of Fees and Charges Schedule. In 2025, a total
of 882 seniors took advantage of the 50% discount.
d. The name of the Durham Region Social Assistance Program Card was changed to the
Recreation Program Card. Additional information was included under this program to
provide more clarity and understanding.
e. Several edits and formatting corrections were applied to improve clarity and accuracy.
Since 2014, the Access to Recreation Policy has served Pickering residents and participation
in subsidy programs has been strong. The City remains committed to fostering a healthy,
vibrant, inclusive, and safe community for all residents. The revised Access to Recreation
Policy will provide even greater support for Pickering residents who are experiencing financial
barriers, and to ensure that all residents can participate in a wide variety of recreation
programs and services.
Attachments:
1. Access to Recreation Policy (Track Changes)
2. Access to Recreation Policy (Clean)
3. Draft By-law to amend By-law 6191/03 to confirm General Municipal Fees
4. Durham Region Childcare Camp Subsidy Program: Service Agreement – Recreation
(January 1, 2026, to December 31, 2031)
5. Durham Region Recreation Program Card Service Agreement (January 1 – December
31, 2026)
Prepared By: Kim Bradley, Special Advisor, Community Initiatives
Prepared By: Marilou Murray, Manager, Community Services Administration & Strategic
Initiatives
Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services
CS 02-26 March 2, 2026
Page 7
Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA, Director, Finance & Treasurer
LG:kb
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
Policy
Procedure Title: Access to Recreation Policy Number
CUL 120
Reference
Resolution #222/14
Date Originated (m/d/y)
April 22, 2014
Date Revised (m/d/y)
February
2018December
2025January 12, 2026
Pages
45
Approval: Chief Administrative Officer Point of Contact
Director, Community Services
Policy Objective
The Corporation of the City of Pickering (City) recognizes and promotesthat recreation is
essential to the wellbeing and healthy development of children, youth, seniors, individuals,
and families, especially among those experiencing financial barriers to participation. The City
of Pickering provides and participates in program subsidies to low-income residents through
the Access to Recreation Policy/Program. The Access to Recreation Policy supports and
promotes the full participation of all Pickering residents in recreational programs and services
regardless of financial circumstances. Programs and services will be planned, delivered and
evaluated to ensure they are affordable, inclusive and responsive to the community need.
Access to recreation is an important issue for children, parents of low income families and
seniors as it is tied to their health, well-being and sense of municipal belonging.
This policy will:
Provide guidance for the development of affordable programs and services.
Establish a standardized and transparent procedure for the administration of financial
assistance for recreational programs and services delivered by the City of Pickering; and,
Establish criteria for the review and approval of requests for financial assistance for
recreation programs and services, and;.
Identify the training needs of staff to assist in the administration of the Access to
Recreation Policy and related procedures.
Index
01 Definitions
02 Roles and Responsibilities
0203 General
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Attachment 1 to Report CS 02-26
Policy Title: Access to Recreation Page 2 of 10
Policy Number: CUL 120
03 Responsibilities
04 Program Guidelines
05 Conclusion
01 Definitions
01.01 Recreation Program -– means activities of a recreation, sport, art, or cultural
nature that may be self-directed or instructional, providing skill development
in a particular leisure pursuit. Programs may be introductory and are of an
ongoing nature. User fees are often charged to offset the costs associated
with the provision of the activity.,
01.02 Services – means refers to recreational programs or and memberships
services available through the purchase of membership and pay-as-you-go
activities including but not limited to fFitness, aAquatics, and sSkating.
01.0201.03 Session – means the length of time a recreation program runs or the
length of a membership term. There are four (4) registration sessions that
include winter, spring, summer, and fall.
01.0301.04 Financial Assistance - means refers to an approved reduction in user
fees charged by the Community Services Department City for participation in
a recreation/leisure program or service.
01.04 Region of Durham Social Services Financial Assistance Programs - includes, but
is not limited to, Ontario Works, and Ontario Disability Support Program. Funding is
administered by the Region based on eligibility criteria set out in provincial legislation
and by Regional Council.
01.05 Canadian Tire Jumpstart Program -– means a subsidy program for children
4 to 18 years of age participating in introductory level recreation programs.
Canadian Tire Jumpstart allocates funding to Chapters across the Country.
In each municipality, a Chapter is established to ensure funds are distributed
to children residing within the municipality. The City of Pickering is a
designated Chapter.
01.06 Low- Income Cut Off (LICO) -– means refers to income thresholds
(determined by analyzing family composition and expenditure data) set by
Statistics Canada below which families will devote a larger share of income
to the necessities of food, shelter and clothing than the average family
would. Data provided by Statistics Canada.The LICO thresholds increase in
communities with higher populations and households with more people.
Pickering is considered a census metropolitan area with a population
between 100,000 and 499,999 inhabitants.
01.0601.07 User Fees - means: rRecreation programs and services are priced
according to the Council approved "Summary of Fees and Charges", which
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Policy Title: Access to Recreation Page 3 of 10
Policy Number: CUL 120
requires a market rate analysis to help determine fees. User fees are
intended to recover the direct operating costs of a program/service.
02 Roles and Responsibilities
023.01 The Council of the City of Pickering to:
a) a) approve and uphold the Access to Recreation Policy and any
amendments; and,
b) approve annual Access to Recreation subsidy expenditures in the
Current Budget; and,
b) c) act as an advocate for access to recreation for low incomelow-income
residents through subsidy programs.
023.02 Chief Administrative Officer (CAO) to:
a) a) approve and uphold the Access to Recreation Policy and any
amendments;
b) approve any changes to the Access to Recreation Policy, as needed;
b) c) act as an advocate for access to recreation for low incomelow-income
residents; and,
c) d) support access to recreation through subsidy programs through the
annual budget process.
02.03 Director, Community Services to:
a) uphold the Access to Recreation Policy, along with any amendments
b) recommend any changes to the Access to Recreation Policy, as needed;
c) implement standard operating procedures to provide staff with direction
on the Access to Recreation program administration; and,
recommend the budget annually to support subsidized programs.
02.04 Manager, Community Services Administration & Strategic Initiatives to:
a) uphold the Access to Recreation Policy, along with any amendments;
b) recommend any changes to the Access to Recreation Policy, as
needed;
c) implement standard operating procedures to provide staff with
direction on the Access to Recreation program administration;
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Policy Title: Access to Recreation Page 4 of 10
Policy Number: CUL 120
d) reviews quarterly and annual reports, and identifies policy
considerations;
e) monitors funding uptake annually to support subsidized programs; and
f) recommend any changes to the Access to Recreation Policy as
needed.
02.05 Employees to:
a) uphold the Access to Recreation Policy, along with any amendments:
b) follows standard operating procedures on the Access to Recreation program
administration:
c) prepares quarterly and annual subsidy reports and distributes to applicable city and
regional staff:
d) processes financial program allocations to the Region on a quarterly basis: and,
e) identifies any subsidy program issues
d)
0203 General
02.0103.01 The City of Pickering provides program subsidies to low - -income
residents through the Access to Recreation Policy/Program. Eligibility to
receive subsidization is based on financial need under one of the following
three categories and residents can access subsidies through the following
fivesix five programs:
a) Recreation Program Card:
The Regional Municipality of Durham (The Region) partners with the City of
Pickering through a service agreement to provide free recreation programs to
Ontario Works clients who are residents of Pickering. The Region provides a flat
rate of funding to the City annually from the Social Investment Fund for program
costs. and the City identifies funds in the current budget to subsidize program
costs.
Residents of Pickering who are Ontario Works participants receive a recreation
program card from The Region and are eligible for one activity per season. the
following:
Fall – one recreation activity
Winter – one recreation activity
Spring - one recreation activity
Summer - one recreation activity
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Policy Title: Access to Recreation Page 5 of 10
Policy Number: CUL 120
The funding agreement for this program is as follows:
The Region administers an annually determined amount of funds to the City of
Pickering which is managed through an agreement, .
50% coverage from one activity per season for adults and children.
50% covered from tThe Region and 50% coverage from the City for one activity
per session for adults and children, as well as two (2) one-week summer camps,
one winter camp or one spring camp for children.
Pickering residents must present their Rrecreation Program cCard and proof of
Pickering residency to be eligible for this program.
a) Pickering residents receiving Durham Region Social Assistance:
Qualified Pickering residents that present a Durham Region Social
Assistance Card are entitled to participate in one program per session to a
maximum of $340/session. The Region pays 50% of the program fee, and
the remaining 50% is absorbed by the City of Pickering.
b) Child Care Fee Subsidy:
The Region partners with the City of Pickering through a service agreement
to deliver the Child Care Fee Subsidy program. The Region provides a
subsidy to low-income low-income residents for their children to participate
in City of Pickering winter break, spring break, and summer camps and/or
PA Day Camps. The Region assesses each family and determines the rate
of the subsidy. The Region provides a list of approved participants to the
City. Families register for camp programs directly with the City and pay the
City the approved subsidized rate, which is unique to each family. The City
provides the Region with proof of payment for each subsidy participant and
the Region then pays the City the remaining user fee rate.
c) Pickering Low-Income Cut-Off Subsidy:
Statistics Canada sets and posts the LICO Cut-off thresholds. The Pickering
Low-Income Cut-Off Subsidy program applies an additional threshold at $5,000
above the LICO. Pickering residents whose income falls below or within $5,000
aboveof the LICO Cut-off are entitled to participate in one program per session
for a total of four sessions in a calendar year or can obtain an annual Chestnut
Hill Developments Recreation Complex (CHDRC) membership. The patron pays
50% off the program or service fee and the remaining 50% is paid by the City of
Pickering. Residents must complete a Financial Assistance Application
Form, provide a Notice of Assessment for each adult in the household from
the most recent year, provide a copy of the Canada Child Tax Benefit
statement listing all eligible children, if listing the children on the application,
and proof of Pickering residency. Residents must provide proof of
incomeapply for the subsidy annually.
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Policy Title: Access to Recreation Page 6 of 10
Policy Number: CUL 120
d) Pickering residents whose total family income is below the Low-
Income Cut-Offon Ontario Disability Support Program (ODSP):
b)
Ontario Disability Support Program (The ODSP) program is managed by the
Ministry of Children, Community, and Social Services. To be eligible for
ODSP, residents must be 18 years or older, have a physical or mental
health disability and are low-income. or Ontario Works Card Pickering
residents on ODSP are entitled to participate in one program per session for
a total of four (4) sessions in a calendar year or can obtain an annual
CHDRC CHDRC membership at a subsidized rate.
The patron pays 50% off one program per session to a maximum of
$200/session and/orthe program fee and the remaining 50% off the non-
discounted memberships. The patron pays 50% and the remainder is
absorbedis paid by the City of Pickering. Residents must provide proof that
they are clients of ODSP annually.
* people in this program are already low-income.
Pickering Fee Assistance Program:
Pickering residents qualify for discounted rates on recreation programs or
CHDRC memberships based on their annual household income. A 25%
discount is available to residents whose household income is within
$5,000 above the LICO. Residents may apply to the City and the City
determines if eligibility criteria are met. To apply, residents must complete
a Financial Assistance Application Form, provide a Notice of Assessment
for each adult in the household from the most recent year, provide a copy
of the Canada Child Tax Benefit statement listing all eligible children, if
listing the children on the application, and proof of Pickering residency.
e) Canadian Tire Jump sStart Program:
c)
Qualified Pickering children residents that meet the Statistics Canada LICO
financial criteria are eligible for Canadian Tire Jumpstart program subsidies.
Children between the ages of 4 to 18 are entitled, up to a maximum of $200,
to participate in physically active recreation programs or a youth
membership. (twice per year).annually. This means $400 maximum in a
calendar year. The City of Pickering approves funds for all Pickering
residents can apply to Jumpstart for children's physically active programs
and these requests are is designated as a funding budget annually, by
Jumpstart the Canadian Tire Corporation who to approve and allocate
towards the City of Pickering, and community group sport organizations'
programsfunding. Total funding allotments are subject to Canadian
TireJumpstart.
Easter Seals Access2 Program:
As a participating venue through Easter Seals Canada, the City permits
customers with a permanent disability to have a support person accompany
them free of charge while participating in a program or service. A support
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Policy Title: Access to Recreation Page 7 of 10
Policy Number: CUL 120
person may provide assistance with eating, administering medication,
communication, dressing, and use of the facilities. This includes support in
health club services, such as fitness classes, racquet sports, skating or
swimming. The support person enters for free, the person with a disability
pays the full user fee rate. If the person requiring a support person holds an
active CHDRC membership, they will show their membership card at each
visit to bring a support person for free.
Child Care Fee Camp Subsidy – Durham Region Camps:
The Region partners with the City of Pickering through a service agreement
to deliver the Child Care Fee Subsidy program. The Region provides a
subsidy to low-income residents for their children to participate in City of
Pickering winter break, spring break and summer camps. The Region
assesses each family and determines the rate of the subsidy. The Region
provides a list of approved participants to the City. Families register for camp
programs directly with the City and pay the City the approved subsidized
rate, which is unique to each family. The City provides the Region with proof
of payment for each subsidy participant and the Region then pays the City
the remaining user fee rate.
We sign a three (3) year agreement with The Region to provide this program.
The Region offers a Child Care Fee Camp Subsidy that provides qualifying
families with financial assistance towards program fees for City of Pickering
winter break, spring break and summer camps. Based on annual family
income, the Child Care Fee Camp Subsidy may cover the entire camp cost
or a portion of the cost of a child participating in a camp program.
a) Pickering Fee Assistance Program:
Pickering residents qualify for discounted rates on recreation programs or
CHDRC memberships based on their annual household income. A 25%
discount is available to residents whose household income is within $5,000
above the LICO. Residents may apply to the City and the City determines if
eligibility criteria are met. To apply, residents must complete a Financial
Assistance Application Form, provide a Notice of Assessment for each adult
in the household from the most recent year, provide a copy of the Canada
Child Tax Benefit statement listing all eligible children, if listing the children
on the application, and proof of Pickering residency.
02.02 Pickering residents age 65 and older
Qualified residents that present a government issued identification confirming
the age of 65 years or older, or confirm a permanent disability (at any age),
are entitled to 50% off the non discounted memberships. The patron pays
50% and the remainder is absorbed by the City of Pickering.
Roles and Responsibilities
All members of Council and City staff are required to actively support and adhere
to City Policies.
03.01 Council to:
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Policy Title: Access to Recreation Page 8 of 10
Policy Number: CUL 120
a) approve amended Policy.
03.02 Chief Administrative Officer (CAO) to:
a) approve amended policy,
Director to:
a) The Director, Community Services has the authority to review, approve
and decline requests in accordance with the Access to Recreation Policy
and Standard Operating Procedure. Approval for financial assistance is
based on an income threshold below which financial assistance will be
considered. The threshold will be established annually using the greater
value between Statistics Canada's LICO, and the median income for
households approved for financial assistance in the previous year.
03.04 Manager to:
a) It is the responsibility of the Manager, Recreation Services to oversee this
process. The policy extends to eligible programs and services directly
offered by the Community Services Department. All requests and
completed forms should be directed to the Manager, Recreation Services.
This policy will be reviewed on an annual basis to ensure the needs of the
community are addressed effectively as the City's population and
composition continues to change
The Manager, Recreation Services will provide the necessary training and
tools to assist staff in the implementation of programs as set out by this
policy.
The Manager, Recreation Services will undertake an evaluation of the
Access to Recreation Policy annually after it is fully implemented to assess
its effectiveness.
03
03.01 It is the responsibility of the Manager, Recreation Services to oversee this
process. The policy extends to eligible programs and services directly
offered by the Community Services Department. All requests and
completed forms should be directed to the Manager, Recreation Services.
This policy will be reviewed on an annual basis to ensure the needs of the
community are addressed effectively as the City's population and
composition continues to change.
04 Program Guidelines
04.0104 U
ser Fees: Recreation programs and services will beare priced according to the
Council approved "Summary of Fees and Charges", which requires a market rate
analysis to help determine fees. User fees are intended to recover the direct
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Policy Title: Access to Recreation Page 9 of 10
Policy Number: CUL 120
operating costs of a program/service. Programs offered at a subsidized fee, or at
no cost to participate are traditionally recreational.
04.02 Partnerships: The City will directly deliver programs, and seek out and
maintain partnerships with community agencies to deliver partnership programs to
retain and enhance universal recreational opportunities primarily for children, youth
and families.
04.01 Promotion:
04.03 The availability of financial assistance will be communicated to
residents via the City of Pickering’s Leisure Guide Brochure and the City of
Pickering wWebsite. The process of obtaining financial assistance will be
non- intrusive, eliminate stigma, and respect a person's dignity and
confidentiality. An Access to Recreation Standard Operating Procedure will
outline the process for residents and staff to follow to request, review,
approve or decline a request for financial assistance in a manner which is
fair and equitable. Staff will receive training on the administration of financial
assistance.
04.02 Eligibility and CriteriaProgram Criteria: The Director, Community Services
has the authority to review, approve and decline requests in accordance with
the Access to Recreation Policy and Standard Operating Procedure.
Approval for financial assistance is based on an income threshold below
which financial assistance will be considered. The threshold will be
established annually using the greater value between Statistics Canada's
LICO, and the median income for households approved for financial
assistance in the previous year.
sSubsidy discounts cannot be applied retroactively to an expired CHDRC
membership or a registered program from a current or previous session that
has closed.
Residents Mmust qualifyapply for the Low Income Subsidyprograms that are
fully administrated by the City annually. The Region and Jumpstart have their
own program criteria. - eligibility for subsidization is good for one year from
the date of approval. After one year, individuals must resubmit an application
with all required documentation to be considered for future subsidization.
Must be a resident of the City of Pickering
04.04
City approved financial assistance is to a maximum of 50% of a program's fee with
balance paid by the client. Where discounts already apply, financial
assistance will not be available. Requests will be assessed on a case by
case basis. Staff will discuss options with any individual experiencing
difficulty paying the non-subsidized portion of the user fee. Options may
include staggered payments and/or a referral to external agencies (e.g.,
Canadian Tire Jumpstart, Region of Durham). Documentation identified in
Section 2 (General) of this policy must be presented by the client.
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Policy Title: Access to Recreation Page 10 of 10
Policy Number: CUL 120
04.05 Staff Training and Development: The Manager, Recreation Services will
provide the necessary training and tools to assist staff in the development of
programs as set out by this policy.
04.03 Monitoring and Evaluation: The Manager, Recreation Services will
undertake an evaluation of the Access to Recreation Policy annually after it is fully
implemented to assess its effectiveness
04.06 . Staff will measure the utilization of financial assistance rates
annually to assist with revenue forecasting. Subsidy levels will be reviewed
annually and will be established based upon Community Services' operating
budget capacity.
05 Conclusion
05.01 The City of Pickering's Access to Recreation Policy provides equal
opportunity for all Pickering residents to participate in its recreational programs.
This Access to Recreation Program eliminates the financial barrier to participation
while balancing the financial constraints of the municipality and continuing to meet
the recreation needs of the overall community.
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
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Policy
Procedure Title: Access to Recreation Policy Number
CUL 120
Reference Resolution #222/14 Date Originated (m/d/y) April 22, 2014 Date Revised (m/d/y) January 12, 2026 Pages
Approval: Chief Administrative Officer Point of Contact
Director, Community Services
Policy Objective
The Corporation of the City of Pickering (City) recognizes that recreation is essential to the
wellbeing and healthy development of children, youth, seniors, individuals, and families,
especially among those experiencing financial barriers to participation. The City provides and
participates in program subsidies to low-income residents through the Access to Recreation
Policy/Program.
This policy will:
•Establish a standardized and transparent procedure for the administration of financial
assistance for recreational programs and services delivered by the City; and,
•Establish criteria for the review and approval of requests for financial assistance for
recreation programs and services.
Index
01 Definitions
02 Roles and Responsibilities
03 General
04 Program Guidelines
01 Definitions
01.01 Recreation Program – means activities of a recreation, sport, art, or cultural
nature that may be self-directed or instructional, providing skill development
in a particular leisure pursuit. Programs may be introductory and are of an ongoing nature. User fees are often charged to offset the costs associated with the provision of the activity.
Attachment 2 to Report CS 02-26
Policy Title: Access to Recreation Page 2 of 5
Policy Number: CUL 120
01.02 Services – means recreational programs or memberships available through the purchase of membership and pay-as-you-go activities including but not limited to fitness, aquatics, and skating.
01.03 Session – means the length of time a recreation program runs or the length of a
membership term. There are four registration sessions that include winter, spring, summer, and fall.
01.04 Financial Assistance - means an approved reduction in user fees charged by the City for participation in a recreation program or service.
01.05 Jumpstart Program – means a subsidy program for children 4 to 18 years of age participating in introductory level recreation programs. Jumpstart allocates funding to Chapters across the Country. In each municipality, a Chapter is established to ensure funds are distributed to children residing within the municipality. The City of Pickering is a designated Chapter.
01.06 Low-Income Cut Off (LICO) – means income thresholds set by Statistics Canada below which families will devote a larger share of income to the necessities of food, shelter and clothing than the average family would. The LICO thresholds increase in communities with higher populations and households with more people. Pickering is considered a census
metropolitan area with a population between 100,000 and 499,999 inhabitants.
01.07 User Fees - means recreation programs and services are priced according to the Council approved "Summary of Fees and Charges", which requires a market rate analysis to help determine fees. User fees are intended to
recover the direct operating costs of a program/service.
02 Roles and Responsibilities
02.01 The Council of the City of Pickering to:
a)approve and uphold the Access to Recreation Policy and anyamendments; and,
b)act as an advocate for access to recreation for low-income residentsthrough subsidy programs.
02.02 Chief Administrative Officer to:
a)uphold the Access to Recreation Policy and any amendments;
b)act as an advocate for access to recreation for low-income residents;
and,
c)support access to recreation through subsidy programs through theannual budget process.
Policy Title: Access to Recreation Page 3 of 5
Policy Number: CUL 120
02.03 Director, Community Services to:
a) uphold the Access to Recreation Policy, along with any amendments
b) recommend any changes to the Access to Recreation Policy, as needed;
c) implement standard operating procedures to provide staff with direction
on the Access to Recreation program administration; and,
d) recommend the budget annually to support subsidized programs.
03 General
03.01 The City provides program subsidies to low-income residents through the
Access to Recreation Policy/Program. Eligibility to receive subsidization is
based on financial need and residents can access subsidies through the following five programs:
a) Recreation Program Card:
The Regional Municipality of Durham (The Region) partners with the City of
Pickering through a service agreement to provide free recreation programs to Ontario Works clients who are residents of Pickering. The Region provides a flat rate of funding to the City annually from the Social Investment Fund for program costs. Residents of Pickering who are Ontario Works participants receive a
recreation program card from The Region and are eligible for one activity per
season. The funding agreement for this program is as follows:
The Region administers an annually determined amount of funds to the City
which is managed through an agreement, 50% covered from the Region and 50% coverage from the City for one activity per session for adults and children, as well as two one-week summer camps, one winter camp or one spring camp for children. Pickering residents must present their Recreation Program Card
and proof of Pickering residency to be eligible for this program. b) Child Care Fee Subsidy: The Region partners with the City through a service agreement to deliver
the Child Care Fee Subsidy program. The Region provides a subsidy to low-income residents for their children to participate in City winter break, spring break, summer camps and/or PA Day Camps. The Region assesses each family and determines the rate of the subsidy. The Region provides a list of approved participants to the City. Families register for camp programs
directly with the City and pay the City the approved subsidized rate, which is unique to each family. The City provides the Region with proof of payment for each subsidy participant and the Region then pays the City the remaining user fee rate.
Policy Title: Access to Recreation Page 4 of 5
Policy Number: CUL 120
c)Pickering Low-Income Cut-Off Subsidy:
Statistics Canada sets and posts the LICO Cut-off thresholds. The Pickering
Low-Income Cut-Off Subsidy program applies an additional threshold at $5,000
above the LICO. Pickering residents whose income falls below $5,000 above the LICO Cut-off are entitled to participate in one program per session for a total of four sessions in a calendar year or can obtain an annual Chestnut Hill Developments Recreation Complex (CHDRC) membership. The patron pays
50% off the program or service fee and the remaining 50% is paid by the City. Residents must complete a Financial Assistance Application Form, provide a Notice of Assessment for each adult in the household from the most recent year, provide a copy of the Canada Child Tax Benefit statement listing all eligible children, if listing the children on the application, and proof
of Pickering residency. Residents must apply for the subsidy annually.
d)Pickering residents on Ontario Disability Support Program (ODSP):
The ODSP program is managed by the Ministry of Children, Community,
and Social Services. To be eligible for ODSP, residents must be 18 years or
older, have a physical or mental health disability and are low-income. Pickering residents on ODSP are entitled to participate in one program per session for a total of four sessions in a calendar year or can obtain an annual CHDRC membership at a subsidized rate.
The patron pays 50% of the program fee and the remaining 50% is paid by the City. Residents must provide proof that they are clients of ODSP annually.
e)Jumpstart Program:
Pickering residents that meet the Statistics Canada LICO financial criteria are eligible for Jumpstart program subsidies. Children between the ages of 4 to 18 are entitled to participate in physically active recreation programs or a
youth membership annually. Pickering residents can apply to Jumpstart for children's physically active programs and these requests are designated by Jumpstart who approve and allocate funding. Total funding allotments are subject to Jumpstart.
04 Program Guidelines
04.01 Promotion:
The availability of financial assistance will be communicated to residents via the City’s website. The process of obtaining financial assistance will be non- intrusive, eliminate stigma, and respect a person's dignity and confidentiality.
04.02 Program Criteria:
Policy Title: Access to Recreation Page 5 of 5
Policy Number: CUL 120
•Subsidy discounts cannot be applied retroactively to an expired CHDRCmembership or a registered program from a current or previous session that
has closed.
•Residents must apply for the programs that are fully administrated by the Cityannually. The Region and Jumpstart have their own program criteria.
04.03 Monitoring and Evaluation:
Staff will measure the utilization of financial assistance rates annually to assist with revenue forecasting.
The Corporation of the City of Pickering
By-law No. [Click here and insert By-law #]/26
Being a by-law to amend By-law 6191/03 to confirm General
Municipal Fees
Whereas the Council of The Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law 6819/07, By-law
6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law 7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law 8017/23, By-law 8022/23, By-law 8065/23, By-law
7982/23, By-law 8074/24, By-law 8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25,
By-law 8158/25, By-law 8191/25, and By-law 8214/25.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
1. That Schedule “I” to By-law 6191/03, as amended, is hereby revised by adding “50%discount for Pickering residents 65 years of age and older” as a footnote to theCommunity Services User Fees, for all regular adult programs and memberships where
a discount is not already in effect.
By-law passed this [Click here and type Day] day of [Click here and type Month], 2026.
________________________________ Kevin Ashe, Mayor
________________________________
Susan Cassel, City Clerk
Attachment 3 to Report CS 02-26
2
Service Agreement -Recreation
This Agreement is made this 1 day of January 2026.
Between: The Regional Municipality of Durham (the
"Region")
and
City of Pickering Department of Community Services(the "Service provider")
Recitals
A.The service provider operates one or more Authorized Recreational and skill-
building programs as defined under the Child Care and Early Years Act, 2014,
(the “Act”) and the applicable regulations, as amended.
B.The particulars of the service provider are as set out in Schedule A.
C.Under the Act, the Region may provide funding to service providers and
agencies to support the purpose of the Act, including fostering learning,
development, health and well-being of children and enhancing their safety.
D.The Region has authorized the Commissioner of Social Services, or their
designate, to execute and deliver agreements respecting the provision of
funding under the Act.
E.The Region has agreed to provide funding to the service provider to provide
the Services as described and referenced in this Agreement.
Definitions
In this Agreement, the following definitions shall apply:
“Act” means the Child Care and Early Years Act, 2014, and associated
Regulations, as amended from time to time and any successor legislation(s);
“Agreement” means this Agreement and the Schedules attached to this
Agreement, as amended or replaced, from time to time;
“Approved child” means, in respect of a child enrolled in a recreation program, and
approved to receive fee subsidy;
“Child” for the purposes of this agreement, means a person who is between four
and 13 years old;
“Services” means the provision of recreation programs provided by the service
Page 1 of 14
Attachment 4 to Report CS 02-26
3
provider;
“Commissioner” means the Region of Durham’s Commissioner of Social Services;
“Daily rate” means the maximum rate for fee assistance pursuant to the Act as may
be amended from time to time, that may be payable by the Region to the
service provider for the provision of services for an approved child, and as set
out in Schedule B and which shall not exceed the service provider’s daily rate
posted to the public and on file with the Region;
“Fee subsidy” means the amount payable by the Region to the service provider for
an approved child for the provision of child care services, and which is an
amount equal to the maximum daily rate, as set out in Schedule B of this
agreement, less any parent contribution;
“Ministry” means the Ministry of Education;
“Service provider” means the eligible operator accessing funding and services
through the Region.
Program
3.1 The service provider agrees that all programs will be delivered adhering to relevant legislation and/or accreditation programs and organizational policies, in particular the Child Care and Early Years Act, 2014, Early Childhood Educators
Act, the Child, Youth and Family Services Act, 2017, the requirements of the Ministry of Education Before and After School Program Policies and Guidelines, the High Five Program or the Ontario Camping Association Accreditation programs where applicable and or any successor legislation and/or regulations
as enacted or amended from time to time.
3.2 The service provider shall ensure that all staff are qualified by training or experience to perform the services set out herein and that they meet all requirements established by legislation or accreditation for that service.
3.3 The service provider agrees to adhere to the policies, procedures and
requirements that are relevant to the delivery of services as described in the Schedules attached to this agreement as amended from time to time by the Region. The service provider shall abide by all amended policies upon receipt of such amendments pursuant to the notice provisions. Alternatively, the service
provider may elect to terminate this agreement in accordance with the
termination provisions within this agreement.
3.4 The service provider shall provide The Region, on an annual basis, with an
update identifying all locations from which services will be offered. In the event
that any service location is added, removed, or otherwise modified prior to or
during the term of the program, the Service Provider shall notify The Region
Page 2 of 14
immediately upon such change. Expansion of programs into new locations, that
result in an increase in available spaces must be approved by the Region for an
extension of the existing Fee Subsidy agreement.
4 Contracted Camp Services
4.1 If the service provider contracts out any portion of the camp services to a third-
party contractor, the service provider is obligated to:
a) Provide the Region with the particulars of the third party and the
details of the specific camps that have been contracted out.
b) Provide a copy of this agreement and schedules to any contractors
and ensure that the camps are in compliance with the agreement.
c) Notify contractors of the Durham Region Operating Criteria for
recreation programs, and ensure the contractor acknowledges the
obligation to comply.
d) Notify the contractor of their obligation to comply with any inspection
by the Region.
5 Term and termination
5.1 This multi-year agreement will have a term of five years, commencing January 1,
2026, and concluding on December 31, 2030. This agreement may be extended as required unless terminated earlier in accordance with the provisions of this agreement.
5.2 Either party giving sixty (60) days’ written notice to the other can terminate this agreement in part or in its entirety.
5.3 Notwithstanding Section 5.2, in the event of a contentious issue, or concern
regarding the service providers’ handling of contentious issue situations, the Region, in its sole and absolute discretion, may terminate this agreement without notice.
5.4 The Region in its sole and absolute discretion, may terminate the Service
Agreement and invoke a grandparent clause. Notice of Termination with a Stop Admission Order will be provided in writing. The grandparent clause will allow currently enrolled families to choose to continue service until they withdraw their child(ren), their child(ren) age out of the service or the enrolled program has
concluded. Once families enrolled at the time the Termination is issued have
closed service provision, the completion of the Termination of the Service Agreement will occur.
Page 3 of 14
6
5.5 Notwithstanding Section 5.2, in case of any dispute under this agreement, the decision of the Commissioner, or their designate, shall be final and binding upon both parties.
5.6 If in the opinion of the Commissioner, or their designate, find the service provider has not complied with any of the provisions of this agreement, the Commissioner, or their designate, may terminate this agreement at any time without notice.
5.7 Upon receipt of the written notice of termination stipulated in Section 3.2, the other party, if applicable, shall within ninety (90) days after the date of termination, file an invoice and/or complete the reconciliation process for all work performed and all charges incurred by it under the agreement to the effective
date of the termination. The responsible party shall pay such invoice within thirty (30) days of receipt.
5.8 In the event of termination, the service provider will forthwith refund to the Region any monies advanced by the Region and not expended in accordance with the
approved schedules.
5.9 A breach of any section of this agreement shall entitle the Region and the City to terminate this service agreement if deemed appropriate by regional staff
and/or city staff and to avail itself of such additional remedies as may be
available in the agreement, in law or in equity.
Funding Options
6.1 The schedules below are attached to and form part of this agreement. The parties acknowledge that the service provider is eligible for the following funding or service and is responsible for complying with the information as set out in the Schedules attached to this agreement as listed below:
Schedule A: Service Provider Information for Notice Under the Agreement
Schedule B: Daily Rate for Fee Subsidy Funding
*Updated annually as provided by the service provider
Schedule C: Fee Subsidy Funding
Schedule D: Access to Special Needs Resourcing Services
6.2 The service provider acknowledges and agrees that the schedules may be updated and/or amended from time to time with thirty (30) days’ notice. Notice of
Page 4 of 14
7
changes to any schedule shall be provided pursuant to the notice provisions. The schedule with the most recent effective date will govern and supersede an earlier dated Schedule.
Allocations and payments
7.1 The Region shall pay to the service provider, subject to the approval of the Commissioner, or their designate, and as applicable to the terms of this agreement:
a) The amounts, if any, set out in Schedule B for each approved child for
each day of service, less the parent contribution where applicable to
this agreement.
b) The Region reserves the right to determine and/or vary the amounts,
times, and manner of such payments, which may be subject to funding
levels from the Provincial Government.
c) This agreement does not constitute a guarantee of the level of funding
to the service provider. The Region reserves the right to make
recoveries to recoup any overpayments made by the Region to the
service provider.
d) Notwithstanding section 24.1, payments will continue until such time the agreement is terminated.
7.2 Any payments by the Region under this agreement shall be conditional on:
a) The service provider being eligible under the Act to provide the
contracted service;
b) Compliance with the Fee Subsidy policies and procedures;
c) The Province of Ontario’s continued funding of the payments to be
made by the Region under the agreement;
7.3 The Region may, in the sole discretion of the Commissioner, or their designate, amend any amounts payable under this agreement by providing the service
provider with no less than thirty (30) days’ notice of such change. Upon receipt of
the notice, the service provider agrees that the applicable schedules to this agreement shall be deemed to be amended as set out in the notice and as of the effective date set out in the notice.
7.4 The Region reserves among all other rights and remedies available to it at law or
equity, the right to recover payment in part or in full should the service provider breach its obligations under this agreement.
7.5 In addition to any reports to be provided under this agreement, the service
provider shall provide a report or reports to the Region with respect to the
Page 5 of 14
Services as may be requested by the Region from time to time. Any reports provided by the service provider to the Region under this agreement must be in a form satisfactory to the Commissioner, or their designate.
7.6 The service provider shall immediately refund any payments made by the Region to the service provider in excess of the amounts indicated in this agreement or any funds not used in accordance with this agreement, or in the event that the service provider fails to provide the required documentation.
7.7 The service provider acknowledges and agrees that it is receiving funding from the Region for the Services and is not providing goods or services directly to the Region.
7.8 It is agreed and understood that the Region may withhold payments if the service
provider is in breach of its obligations under any terms of this agreement. Failure to provide information may result in payments being withheld. The Region may implement sanctions as identified in section 24.1.
8 Access and consultation
8.1 The service provider will permit regional staff to enter, at any reasonable time,
any premises used by the service provider in connection with the provision of services pursuant to this agreement and under its control, in order to observe and evaluate the services and inspect all records relating to the services provided pursuant to this agreement.
8.2 The service provider agrees to make its staff available for consultation with regional staff.
8.3 In addition to regional staff, the clauses contained in this Section apply to access
and consultation by Special Needs Resourcing (SNR) agency staff where
applicable and as outlined in Schedule D.
8.4 In the case where the service provider has requested a review or appeal of a decision, the Child Care and Early Years Division’s (CCEYDs) appeal process
will be followed. Appeals are to be reviewed by the direct manager of the
program area, with ultimate review and final decision made by the Director of the Child Care and Early Years Division.
9 Records and freedom of information
9.1 The service provider will maintain service records including program data, such
as statistics on target achievements, and prepare and submit the required
information as requested by the Region.
9.2 The service provider will provide reports that may be required from time to time with respect to the services provided pursuant to this agreement, in a manner
Page 6 of 14
that complies with the Region’s policies which may be changed from time to time. Recreation Programs are required to provide financial statements only upon request by the Region.
9.3 The service provider will provide a list of all camp locations and contact personnel for each camp location annually, as soon as is reasonably possible.
9.4 The service provider will maintain financial records and books of account
respecting services provided pursuant to this agreement for each site where
service is being provided and will allow Regional staff or such other persons appointed by the Region to inspect and audit such books and records at all reasonable times both during the term of the agreement and subsequent to its expiration or termination.
9.5 The service provider will retain the records and books of account for a period of seven (7) years. All other documentation must be maintained in accordance with applicable legislation. Any disposal of documents prior to the end of seven (7) years must have prior, written consent from the Region, which consent may be
withheld at the sole discretion of the Commissioner, or their designate, or may be
granted subject to such terms and conditions as the Region may require.
9.6 Subject to the Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA), the service provider, when requested by the Commissioner, or their
designate, upon ten (10) business days’ notice to the service provider, shall make or cause to be made available to the Region and/or any of its duly authorized representatives, appointees or delegates, any or all of the records, to be inspected and/or audited, at all reasonable times both during the term of this
agreement and following its expiry or termination. It is understood by the parties
that the Region shall be entitled to conduct such inspections and/or authorization to a third party authorizing such third party to provide to the Region, and/or any of its duly authorized representatives, appointees or delegates, all such information and records with respect to this agreement that may be requested by
the Region.
10 Compliance
10.1 The service provider shall comply with all legislation, regulations, bylaws, rules, orders and or policies enacted or imposed by federal, provincial, municipal, or other governmental bodies, agencies, tribunals or other authorities which may be
applicable to the Services provided under this Agreement including without
limitation:
• Accessibility for Ontarians with Disabilities Act, 2005, SO 2005, c 11,
as amended;
• Canada Pension Plan (R.S.C., 1985, c. C-8), as amended;
• Child Care and Early Years Act, 2014, S.O. 2014, c.11 as amended;
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• Child, Youth and Family Services Act, 2017, S.O. 2017, c. 14 as
amended;
• Employment Insurance Act (S.C. 1996, c. 23), as amended;
• Health Insurance Act, R.S.O. 1990, c. H.6, as amended;
• Income Tax Act (R.S.C., 1985, c. 1), as amended;
• Occupational Health and Safety Act, R.S.O. 1990, c. O.1, as
amended;
• Ontario Human Rights Code, RSO 1990, c H-19, as amended;
• Pay Equity Act, RSO 1990, c P-7, as amended;
• Workplace Safety and Insurance Act, 1997, S.O. 1997, c. 16, Sched.
A, as amended;
• and any other applicable and/or successor legislation.
11 Human Rights Code
11.1 The Service provider shall adhere to the Human Rights Code, RSO.1990, c.H19 (Ontario Human Rights Code). Breach of this condition is sufficient grounds for termination of this agreement. Each Service provider will design and implement
policies to ensure human resource and service provision practices are in
accordance with the Ontario Human Rights Code.
11.2 Policies related to service provision must clearly state that every person has a right to equal treatment with respect to services, goods and facilities, without
discrimination because of race, ancestry, place of origin, colour, ethnic origin,
citizenship, creed, sex, sexual orientation, age, marital status, family status or disability. Policies related to human resources must also adhere to all employment requirements under the Ontario Human Rights Code. All board members, staff, volunteers and students must sign off on the policy on an annual
basis.
12 Indemnification
12.1 The service provider shall indemnify and hold harmless the Region, its Chair, Council members, officers, agents and employees from and against all actions,
claims, demands, losses, costs, damages, suits or proceedings whatsoever
which may be brought against or made upon the Region and against all losses, liabilities, judgements, claims, suits, demands or expenses which the Region may sustain, suffer or be put to resulting from or arising out of the service provider’s failure to exercise reasonable care, skill or diligence or from any
omission in the performance of this Agreement. This indemnification shall include
any legal costs incurred by the Region on a substantial indemnity basis, including those incurred to defend any criminal prosecutions against the Region resulting from the actions of the Service provider.
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13 Insurance
13.1 The service provider shall at its own expense take out and maintain Commercial general liability insurance including personal injury, broad form contractual
liability, owners’ and contractors protective, completed operations, and non-
owned automobile liability in an amount of not less than five million dollars ($5,000,000) for claims arising out of one occurrence. The Regional Municipality of Durham shall be named as an Additional Insured to this policy. 13.2 The service provider shall maintain automobile liability insurance in an amount of
not less than two million dollars ($2,000,000). If a service provider offers
transportation services and transports between eight to 12 passengers, the service provider shall maintain automobile liability insurance in an amount of no less than $5 million dollars. If a service provider offers transportation services and transports 13 or more passengers, the service provider shall maintain
automobile liability insurance in an amount of no less than $8 million dollars. The
service provider acknowledges and agrees that it is fully responsible for ensuring compliance with all applicable laws, regulations, and industry standards currently in effect. Furthermore, the service provider agrees to remain in compliance with any changes or updates to such laws, regulations, or standards that may arise
during the term of this agreement, and to promptly adapt to any new
requirements to maintain compliance. The service provider is responsible for ensuring that any drivers have a valid license to operate the vehicle used in connection with the services. 13.3 All such insurance policies required of the service provider shall contain a
provision requiring the insurers to notify the Region in writing not less than 30
days prior to any material change, cancellation, or termination. 13.4 The service provider shall, immediately upon the execution of this Agreement and annually within thirty (30) days of the policy renewal, provide to the Region a certificate of insurance from its insurer which confirms that the above coverage
(and any applicable additional insurance) placed and maintained by it, complies
with the requirements of this agreement.
14 Confidentiality
14.1 The service provider, its directors, officers, employees, agents and volunteers will hold confidential and will not disclose or release to any person except Region
staff, any information or document that tends to identify any individual in receipt
of services without obtaining the written consent of the individual or the individual’s parent or guardian prior to the release or disclosure of such information or documentation at any time during or following the term of this agreement unless such disclosure is required by law or is necessary for the
implementation of this agreement.
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15 Conflict of interest
15.1 The service provider, its directors, officers, employees, agents, consultants, advisors, and volunteers, shall not engage in any activity or provide any services
to the Region where such activity or the provision of such services would create
an actual or perceived conflict of interest pursuant to this agreement as may be determined by the Region.
15.2 The service provider, its directors, officers, employees, agents, consultants,
advisors, and volunteers, shall disclose to the Region without delay any
circumstances or actual or potential situation that may reasonably be interpreted as either a conflict of interest or a potential conflict of interest or perceived conflict of interest.
16 Amendments
16.1 If at any time during the continuance of this agreement the parties deem it
necessary or expedient to make any alteration or addition to this agreement, they may do so by means of a written agreement between them which shall be supplemental and form part of this agreement.
17 Schedules/Entire agreement
17.1 This agreement and the schedules attached form the entire agreement between
the parties and supersede any other understanding or agreement, collateral, oral or otherwise, existing between the parties at the date of execution of this agreement. No supplement, modification, waiver or termination of this agreement shall be binding unless executed in writing by the party to be bound. No waiver of
any provision of this agreement shall be deemed to or shall constitute a waiver of
any other provisions, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly provided.
18 Waiver
18.1 Waiver by the Region of any provision of this agreement in one instance shall not
constitute a waiver as to any other instance and any waiver shall be in writing.
19 Laws
19.1 The service provider agrees that the service provider and its employees and representatives, if any, shall comply at all times with any and all applicable federal, provincial and municipal laws, bylaws, ordinances, statutes, rules,
regulations and orders, in respect of the performance of this agreement.
19.2 The service provider acknowledges and agrees that any transportation of children shall be done in compliance with all applicable Provincial laws and regulations.
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20 Status of parties
20.1 The service provider acknowledges and agrees that this Agreement is in no manner to be deemed or construed to be an agreement of or for employment.
Specifically, the parties do not intend by this Agreement that the service provider
or its employees, agents or contractors are to be considered employees of the Region for any purpose, including, without limiting the generality of the foregoing, for the purpose of the Income Tax Act, the Canada Pension Plan; the Employment Insurance Act; the Workplace Safety and Insurance Act; the
Occupational Health and Safety Act, the Pay Equity Act, or the Health Insurance
Act, all as amended from time to time, and any successor legislation.
21 Disposition
21.1 The service provider will not sell, change the use or otherwise dispose of any item, furnishing or equipment purchased with Region or Provincial Government
funds pursuant to this agreement without the prior written consent of the Region,
which may be given subject to such conditions as the Region deems advisable.
22 Non-assignment
22.1 This agreement cannot be assigned by the service provider. In the event of a sale of the operation, the service provider agrees to give the Region a minimum
of sixty (60) days’ written notice of the sale. The service provider agrees to notify
clients in writing of any impending sale, to allow clients sufficient time to maintain services. All placements must end on the date the Agreement is terminated. The Regional Municipality of Durham Child Care and Early Years Division may consider executing a new service agreement if the community analysis
determines a strong need to maintain the program.
23 Severability
23.1 If any provision of this agreement is determined to be invalid or unenforceable in whole or in part the remaining provisions or part provisions of the agreement will continue in full force and effect.
24 Sanctions
24.1 Failure of a service provider to comply with any terms identified in this service agreement may result in one or more of the below-listed sanctions being imposed by the Region. Sanctions may be progressive in nature and are designed to ensure that the program operates at optimal status. The Region will
take reasonable and progressively corrective actions where licensees do not
comply with reporting requirements. The Region, in its sole and absolute discretion, may choose which sanction(s) to impose depending on the severity of the violation, the type of funding received and/or failure to comply with terms of the service agreement. Sanctions are a tool to ensure accurate financial
reporting and service provider accountability in complying with the agreed-upon
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terms in this agreement.
Sanctions available to the Region include:
i) A period of grace: To allow the service provider to take corrective
action may be negotiated where there is a violation of a temporary or
less serious nature. If the service provider does not comply within the
period of grace given, further sanctions are imposed.
j) A written warning: Detailing the nature of the infraction, the remedial
action necessary, the time frame in which the problem must be
rectified is given.
k) Hold on payments: Initiated in cases where the service provider has
failed to provide any necessary paperwork as requested by the
Region. The hold on payments would be initiated in the event that a
written warning letter and the period of grace have been issued to the
Service provider without resulting in the required documentation.
l) Jeopardy: Placing a service agreement in jeopardy is the last step
before termination of the service agreement. The service provider is
given one final deadline. If the service provider does not comply, the
service agreement is terminated. When the contract is in jeopardy,
regional staff may complete program visits. Every effort will be made
to assist the service provider to comply with the Region’s
requirements.
m) Termination of the service agreement: service providers having
frequent sanctions imposed and/or where the Region has serious
concerns regarding business practices the Region may terminate the
Service Agreement.
24.2 If three hold on payment orders have been placed on a program, the Region reserves the right to terminate sections or schedules in its sole and absolute discretion. The service provider may seek approval to reapply which would include a new application one year after a service agreement has been revoked.
24.3 The grandparent clause in section 3.4 may apply at the discretion of the Region.
25 Survives termination
25.1 The following clauses survive termination of the service agreement:
• Section 9.4
• Section 9.5
• Section 9.6
• Section 14.1
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26 Notice
26.1 Any notice required to be given or served on either party under this agreement must be in writing and delivered personally, electronically, by facsimile
transmission or by prepaid registered mail, addressed to the Region or the
service provider respectively as set out below. Service of notice is effective on the next business day following the date of personal delivery, electronic delivery, and facsimile transmission or, in the case of a registered letter, on the third business day following the date of mailing.
26.2 Notice to the service provider shall be as provided in Schedule A. The service
provider agrees to, within 48 hours, provide notice to the Region of any updates or changes made to Schedule A information. 26.3 The service provider shall notify the Region should any material changes be made to the corporation directors or organizational structure.
26.4 Notice to the Region shall be given as follows:
Manager of Early Learning Regional Municipality of Durham, Child Care
and Early YearsDivision
605 Rossland Road East, Level 1
P.O. Box 623, Whitby, ON, L1N 6A3
Telephone: (905) 668-7711
Fax: (905) 666-6226
Email: ChildCareOperators@durham.ca
27 Counterparts
27.1 This agreement may be executed in any number of counterparts, each of which shall be deemed to be an original but all of which taken together constitute an original agreement and will be effective when one or more counterparts have
been signed by each of the parties.
28 Signatures by fax/email
28.1 The parties may sign this agreement by facsimile or electronic transmission. Facsimile or electronic copy has the same legally binding effect as an original.
(Signature page to follow)
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This agreement is effective on the date stated in the introductory clause.
Service provider signature
Company Name:
I/We have authority to bind the corporation.
Print name
Print name
Witness
Witness signature (Only required if the service provider is
not a corporation)
The Regional Municipality of Durham
Name: Julie Gaskin, RECE
Signature Date
Signature Date
Print name
Title
Date
Position: Director, Child Care and Early Years Division Department: Social Services
Name: Jonathan Dixon Date Position: Director, Business Services Division Department: Social Services
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The Regional Schedule A –
Municipality of Service provider Durham ChildCare and Early Years information
Division (CCEYD)
Head office legal name:
Operating name (if different):
Address:
City: Postal code:
Telephone (Confidential voice mail): Facsimile:
Email (Secure – for Notice under the Agreement):
Email(s) to receive Child Care Operator Portal access: _________________________________________________
Primary contact name:
Primary contact position:
Website address (if available):
Contact information for financials/Payment advice delivery
Financial contact name:
Financial contact email:
Email for payment advice delivery:
Signing officers for service provider
Print name Position/Title Signature
Form completed by:
Print name: Position:
Signature: Date: (Signing officer only)
By signing above, I acknowledge that all information on this page is verified and true and that this information will be used for notice under the agreement. I understand that any changes to the above must be communicated to the Region as soon as reasonably possible.
SCHEDULE 'B'
Municipal Rates
Effective Date 01-Jul-2025
Market Rate Head Office ID: CITY 04 Approved Effective
1-Jul-25 City of Pickering Summer Camps
Type of Care Camp Name Municipal Rate
(4-day)
Municipal Rate
(5-day)
Camp Rate 1 5-Day Camp N/A $262.50
Camp Rate 2 4-Day Camp $210.00 N/A
Extended Day (Before and/or After Care) $74.72 $93.40
Daily Rate: $18.68
REGIONAL MUNICIPALITY OF DURHAM
Children's Services Division
Last Updated: 2025-04-22
Schedule C
Child Care Services Agreement
Service Provider: City of Pickering of Community Services
Service name: Fee Subsidy Funding
Effective date: January 1, 2026
Service objective:
Fee Subsidy funding is used to purchase recreation services from the Service Provider for eligible children. Once a child’s eligibility is determined, the parent/guardian chooses a Service Provider that maintains a Fee Subsidy Schedule with the Regional Municipality of Durham.
1. Service description:
Fee Subsidy funding is subject to the following conditions:
1.1 The Service Provider acknowledges that the Region in no way warrants or represents
that the Service Provider will be guaranteed any minimum number of children requiring
services and that this Agreement may be terminated in accordance with Section 3.2 of
the Service Agreement.
1.2 The Service Provider acknowledges that the Region reserves the right to hold subsidy
enrolments at a maximum of 70 per cent of their capacity.
1.3 The Service Provider shall comply with the Regional Municipality of Durham's Service
Agreement, Durham Region Recreation Operating Criteria Assessment for Quality
Improvement measurement, and the funding policies and procedures included in the Fee
Subsidy and Canada-wide Early Learning manual. The Service Provider acknowledges that
the Region will only pay Schedule B fees for services provided in approved licensed rooms,
recreation sites, and school board sites.
1.4 Failure of a Service Provider to comply with any conditions referenced may result in
the imposition of sanctions.
1.5 The Service Provider acknowledges that the Region’s quality initiatives and the policy
and procedures are subject to change at the discretion of the Child Care and Early Years
Division (CCEYD) Commissioner, or their designate. The Region shall provide thirty (30) days’
written notice of any changes, should the Service Provider not agree with the changes, the
Service Provider may choose to terminate the Service Agreement in accordance with section
3.2 of the Service Agreement.
2. Fee subsidy payment requirements
Subject to their obligation to comply with the policy and procedures in full, the Service Provider
specifically acknowledges the following:
2.1 Subject to the approval of CCEYD, the Region shall pay the Service Provider in respect
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of each subsidized child the amount set out in Schedule B of the Child Care Services
Agreement.
2.2 No surcharge, administrative fee or any other levy shall be charged to the child's
parent/guardian over and above the aforesaid approved fees except for: absence
usage over and above entitlement, transportation to and/or from school, late pick-up
fees, NSF fees and/or late fee penalties.
2.3 The fees payable by the child's parent (“Assessed Parent Fee”) shall be determined in
accordance with the Income Test under the Child Care and Early Years Act, 2014 and
Regulations and as determined by the Commissioner, or their designate.
2.4 The Service Provider agrees to adhere to all information issued by the CCEYD
placements, assessed parent fees, and closures.
2.5 The Assessed Parent Fee shall be payable by the parent(s)/guardian(s) of subsidized
children and it shall be the sole responsibility of the Service Provider to collect such fee.
2.6 The Region will not pay for any days where the Service Provider is unavailable to
provide care.
2.7 The Region reserves the right to make recoveries or adjustments to recover any
overpayments or advance payments made to the Service Provider.
3. Payments
3.1 This Schedule is applicable for site(s) that have a Schedule B in place. Schedule B
outlines the rates the Region will pay for services rendered. Any changes to a Schedule
B must be acknowledged in writing by the Service Provider.
3.2 Payment will be provided monthly in arrears as per the policy and procedures.
3.3 Payments will be made based on approved billings completed by the Service Provider.
3.4 Any overpayment will be reconciled or recovered.
3.5 The Service Provider must ensure staff who complete the billings process receive
adequate training. Training is provided by the Region.
3.6 Any error or omission with respect to the payment to the Service Provider must be
reported by the Service Provider for review and adjustment within 60 days of the
monthly attendance schedule payment in question.
3.7 Subsidy payments not reconciled cannot be charged to the client.
4. Quality initiatives
The Region’s Children’s Services Division is the Consolidated Municipal Service Manager
(CMSM) for the Regional Municipality of Durham and as such has responsibility for planning
and managing a broad range of child care and early learning services. The Region is therefore
responsible for ensuring the best use of public funds through child care arrangements which
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align with the Region’s Child Care and Early Years Service plan and validated research and
meet acceptable quality standards of care for children.
The Region values quality child care experiences for children as well as financially stable and
dependable recreation operations. We know that children who have access to high-quality e
programs enjoy positive developmental outcomes which in turn, supports the child in their life-
long learning. To this end, the Region utilizes the Durham Region Recreation Operating
Criteria to review contract compliance expectations. Programs must comply with the this
criteria to maintain a Fee Subsidy agreement with the Region.
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Schedule D Service Agreement - Recreation
Service Provider: City of Pickering Department of Community Services
Service name: Access to Special Needs Resourcing (SNR) Services
Effective date: January 1, 2026
1. Definitions
1.1. In this Agreement, the following definitions shall apply:
Child with special needs: A child whose cognitive, physical, social, emotional and/or communicative needs, or whose needs relating to overall development, are of such a
nature that additional support, accommodation or assistance are required for the child.
Child with medical needs: A child who has one or more chronic or acute medical conditions such that the child requires additional support, accommodation or assistance.
Consent for Service and Information Exchange: The child care and early learning programs must comply with legislative and regulatory requirements for provision of
services by obtaining parental consent for service and information for any purpose (e.g.,
referrals).
Resource Consultant (hereafter “RC”): A consultant who supports a caseload of Service Providers with regular on-site support. The level of contact is based on the need of the Service provider site.
Inclusion: Ensures all children are provided with the opportunity to participate in
recreation programs with their peers.
Individualized Support Plan (hereafter “ISP”): A written plan that sets out how the Service Provider will support a child with an anaphylactic allergy, special needs, medical needs or differing needs developed in consultation with parents and other professionals.
Other person at child care: A person providing child care or other services to children
an early years location. This person is not an employee, student or board member of the Service Provider.
Special Needs Resourcing agency (hereafter “SNR Agency): An agency that is funded to provide SNR inclusion services to Service Providers.
Support: The services that are offered by the SNR agencies. This may include but are
not limited to assessments, environmental scans, provision of resources, modelling strategies, group training and/or setting meetings with Service Providers, SNR agencies and families. Appropriate levels and types of support are determined collaboratively with all parties.
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2. Service objectives
2.1. SNR services support the inclusion of children with special needs in licensed child care and recreation program settings, at no additional cost to parents/guardians.
2.2. The Service Provider will work collaboratively with the SNR agency
representatives to provide inclusive environments for children.
2.3. The Service Provider will seek the support of the RC to develop ISP’s as needed to ensure regulatory requirement to develop and/or implement ISPs are met.
2.4. The Service Provider will take all necessary steps to support children with special
needs to have successful early learning and child care experiences through supportive, inclusive, welcoming environments.
3. Service description
3.1. The Service Provider shall ensure all board members, staff, volunteers, student and families are aware of the SNR agencies available to support early years programs in Durham Region.
3.2. The Service Provider shall ensure that policies and procedures demonstrate a commitment to inclusion, meeting individual needs and consistent communication. The Service Provider shall ensure policies and procedures are developed, implemented, and reviewed by staff, volunteers and parents/guardians.
3.3. The Service Provider shall ensure that parents/guardians acknowledge the following information in the parent handbook or on a separate form:
• That Staff from the SNR agencies work with early learning teams, in early years settings, to support the development inclusive practices for children and families.
• The current SNR agency contact and service delivery information.
• Parents/guardians’ consent will be sought if individualized services are required to support a child.
3.4. The Service Provider must ensure requirements for other persons in child care (e.g., RCs, or other SNR agency staff) are met in accordance with regulations and legislation.
3.5. The Service Provider agrees that program staff will work in collaboration with Regional staff and/or SNR agency staff to support inclusion.
3.6. The Service Provider will notify the Region as soon as reasonably possible should the placement of a child be in jeopardy. The Service Provider must notify the Region prior to any expulsion or permanent removal of a child from the program to ensure that all possible supports, accommodations, and strategies have been considered and utilized before such action is taken.
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3.7. Failure to comply with any of the services and/or funding conditions herein may result in ineligibility to receive future SNR services and/or funding.
3.8. The Region of Durham is in the process of creating virtual SNR training which all
staff will have the opportunity to complete prior to recreation program starting. The
anticipated completion of the training is scheduled for mid-2026.
3.8. This Agreement does not constitute a guarantee of the level of service to the Service Provider, who must coordinate with SNR agencies to determine service requirements.
4. Confidentiality
4.1. The Service Provider, its directors, officers, employees, agents and volunteers
will hold confidential and will not disclose or release to any person other than Regional staff or appropriate SNR agency staff at any time during or following the term of this Agreement, except where required by law or where necessary for the implementation of this Agreement, any information or document that tends to
identify any individual in receipt of services without obtaining the written consent
of the individual or the individual’s parent or guardian prior to the release or disclosure of such information or document.
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FUNDING AGREEMENT
This Agreement is between:
THE REGIONAL MUNICIPALITY OF DURHAM (the “Region”)
AND
City of Pickering (the “Agency”)
1.The parties to this Agreement agree that the following provisions are the written
reflections of their respective commitments to the successful provision of
services by the Agency and agree to do so pursuant to the laws of Ontario,
including the Human Rights Code.
2.The Agency will receive variable funding to support Ontario Works clients so
Ontario Works clients can receive a recreation program card which the Region of
Durham, Ontario Works staff distribute to Ontario Works participants who wish to
access recreational programs through the Agency. These cards are currently
made available to both adults and dependent children.
It is agreed that Ontario Works participants will be eligible for the following,
Fall - one (1) recreation activity
Winter - one (1) recreation activity plus one (1) winter camp
Spring - one (1) recreation activity
Summer - one (1) recreation activity plus up to two (2) one-week camps
The Agency agrees to a cost share agreement with the Region of Durham for
Ontario Works participants to access recreation programming. The subsidy
breakdown between the Region of Durham and the Agency is as follows:
•The Region of Durham will administer an annually determined amount of
funds to the City of Pickering to offer subsidization of recreation programs to
Ontario Works clients.
•50% coverage from the Region of Durham and 50% coverage from the City of
Pickering for one activity per season for adults and children
•50% coverage from the Region of Durham and 50% coverage from the City of
Pickering for two (2) one-week summer camps and one (1) winter camp for
children.
Attachment 5 to Report CS 02-26
• In the case where an Ontario Works client registers for a program and does
not attend the cost of the program will be billed in accordance with the above
agreement
3. The Agency will keep client files, statistical information, and financial records
pertaining to the Program. The client files will be treated in a confidential manner
and adhere to the provisions of the Freedom of Information and Protection of
Privacy Act, and the Municipal Freedom of Information and Protection of Privacy
Act.
4. The Agency shall provide the Region with a quarterly report of financial statements and statistical information which shall:
a) be prepared according to generally accepted accounting principles;
b) relate to the services provided pursuant to this Agreement;
c) be in a form and content acceptable to the Region;
d) be submitted within 30 days after the end of each quarterly period.
5. The Agency will report to the Region on the funded activities annually, no later
than thirty (30) days after the last date in the preceding calendar year. The
Agency will provide the Region with a copy of its annual audited financial
statements for the year in which the funded activities occurred as soon as this is
available. The Agency receiving the funds is required to segregate the funding to
ensure reporting and accountability of these funds in a manner satisfactory to the
Commissioner of Finance.
6. Failure on the part of the Agency to remit the reports required pursuant to this
Agreement, on time and in a manner satisfactory to the Region shall entitle the
Region, at its sole discretion, and without liability, cost or penalty to the Region to
do any one or more of the following:
a) withhold payments;
b) request that the quarterly financial report of financial and statistical
information, or the annual report on the funded activities be revised and
resubmitted until the Region is satisfied with the same; or
c) terminate this Agreement forthwith, and to request the immediate return
of any unexpended funds from the Agency,
7. The Region May inspect and audit all client files and financial records relevant to
this agreement. Such inspection shall include only those files and records
relating to the Program.
8. The Agency shall defend, indemnify, and save harmless the Region from any
and all costs, claims, demands, suits, actions and judgments made, brought or
recovered against the Region resulting from any negligent act or omission by the
Agency in connection with the Funding, operations of the Agency and/or in any
way related to this Agreement.
9. The Agency shall at its own expense take out and maintain Commercial general
liability insurance including personal injury, broad form contractual liability,
owners’ and contractors’ protective, completed operations, and non-owned
automobile liability in an amount of not less than five million dollars ($5,000,000)
for claims arising out of one occurrence. The Regional Municipality of Durham
shall be named as an Additional Insured to this policy.
10. All such insurance policies required of the Agency shall contain a provision
requiring the insurers to notify the Region in writing not less than 30 days prior to
any material change, cancellation, or termination.
11. The Agency shall, immediately upon the execution of this Agreement and
annually within thirty (30) days of the policy renewal, provide to the Region a
certificate of insurance, on a Regional form, from its insurer which confirms that
the above coverage (and any applicable additional insurance) placed and
maintained by it, complies with the requirements of this Agreement.
12. In the event that the Region, in its sole and absolute discretion, is not satisfied in
the provision of services funded herein by the Agency as evidenced in the
reports required pursuant to this Agreement and/or any assessment or review
conducted by the Region or the Region’s Finance Department pursuant to
section 7 of this Agreement, the Region may, in its sole discretion and without
liability, cost or penalty to the Region do any one or more of the following:
a) withhold payments
b) request that changes be immediately made by the Agency to the
manner and form of the delivery of services funded herein; or
c) terminate this agreement forthwith, and to request the immediate return
of any unexpended funds from the Agency.
13. The Region agrees to release to the Agency a variable funding amount to adhere
to the cost share agreement outlined from the Social Investment Fund, to be
utilized for the Program costs.
14. The Region’s participation in this Agreement is contingent on the Durham
Regional Council’s annual approval of the Region’s Social Investment Fund
budget.
15. If the Region’s Social Investment Fund budget is not approved or is re-allocated
to other initiatives, the Region will notify the Agency that the funds within the
Region’s Social Investment Fund will be insufficient to fund the Region’s portion
of the Program.
16. The Agreement will terminate immediately upon the Agency receiving notice of
the Region’s Social Investment Fund having insufficient funds to fund the
Region’s portion of the Program.
17. This Agreement shall commence on January 1, 2026, and terminate on
December 31, 2026.
18. If this Agreement is not terminated, copies of any appropriate client files, all
financial records and statistical information revert to the Region as well as any
unutilized funds.
19. The parties agree that Section 3 and 8 shall survive the termination of the
Agreement.
20. The parties agree that any notice required pursuant to this Agreement shall be
delivered by mail or fax to:
where the Regional Municipality of Durham is the intended recipient:
The Regional Municipality of Durham
605 Rossland Road East
P.O. Box 623
Whitby, ON L1N 6A3
Attention: Director of the Income, Employment and Homelessness Supports
Division
where the Agency is the intended recipient:
City of Pickering:
One The Esplanade
Pickering, ON L1V 6K7
SIGNATORIES
In witness whereof the parties have executed this Agreement.
THE REGION OF DURHAM
Date:__________________ Per:__________________________________
Stella Danos-Papaconstantinou
Commissioner of Social Services
The Regional Municipality of Durham
City of Pickering
Date:__________________ Per:__________________________________
Kevin Ashe
Mayor, City of Pickering
Date:__________________ Per:__________________________________
Susan Cassel
City Clerk, City of Pickering