HomeMy WebLinkAboutENG 02-26Report to
Council
Report Number: ENG 02-26
Date: February 23, 2026
From: Richard Holborn
Director, Engineering Services
Subject: Beachfront Park Revitalization Master Plan (Phase 2)
Washroom Renovation/Expansion Detailed Design
File: A-1440
Recommendation:
1. That Council approve retaining The MBTW Group Inc. for the preparation of detailed design
drawings and tender specifications for the washroom building renovation/expansion as part
of the Beachfront Park Revitalization Plan (Phase 2) in accordance with Purchasing Policy
Item 10.03 (c), as the assignment is above $50,000.00;
2. That the proposal submitted by The MBTW Group Inc. for detailed design consulting
services for Beachfront Park Revitalization Plan (Phase 2), in the amount of $79,561.06
(net HST) or $88,349.05 (HST included) be accepted;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $79,562.00 as follows:
(a.) The sum of $39,781.00 available budget in the capital project C10320.2206 as
approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from
the Casino Reserve;
(b.) The sum of $39,781.00 available budget in the capital project C10320.2206 as
approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from
the Development Charges Parks & Recreation Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to obtain Council approval to retain The MBTW Group Inc.
(MBTW) for the preparation of detailed design drawings and tender specifications for the
washroom building renovation/expansion in Beachfront Park. This work is an extension to their
existing contract for the preparation of detailed design drawings for the balance of Phase 2, as
part of the Beachfront Park Revitalization Plan.
In December 2022, Council approved the hiring of MBTW to prepare detailed design drawings
for the Beachfront Park Master Plan detailed design. The project was split into phases with
ENG 02-26 February 23, 2026
Page 2
Phase 1 being east of the existing park washroom building to Alex Robertson Park and Phase
2 being Millennium Square, the washroom building, and the barrier beach area leading to the
Frenchman’s Bay harbour entrance. Phase 2 includes the preparation of concept plans for the
renovation and expansion to the existing washroom building. The scope of work did not include
detailed design drawings and tender specifications.
MBTW have provided a fee proposal in the amount of $78,185.00 (HST excluded) for the
required work to complete the Phase 2 detailed design, agency approvals and tendering for
construction. It includes fees for the preparation of detailed design drawings and specifications
for the washroom renovation and expansion as well as additional consultant time to evaluate
the current status of the drawing set that was put on hold in 2023, advance design work to
100% tender ready, coordinate with approval agencies and submission to TRCA for the
construction permit for Phase 2, and assist the City during the tender process.
As part of the 2026 Parks Capital Budget, $80,000.00 was approved for the Beachfront Park
Master Plan as additional funds for the preparation of detailed design drawings and
specifications for the washroom expansion/renovations.
Staff are seeking Council’s approval to retain MBTW to prepare the detailed design drawings
and specifications for the washroom expansion/renovations as additional scope to their
existing contract. Staff recommend that MBTW be retained to provide the additional scope of
work at a cost of $79,561.06 (net HST) or $88,349.05 (HST included).
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate
for an Inclusive, Welcoming, Safe & Healthy Community, and Lead & Advocate for
Environmental Stewardship, Innovation & Resiliency.
3.0 Financial Implications:
1. Proposal Amount
The MBTW Group Inc.
Fee Proposal $78,185.00
HST (13%) 10,164.05
Total Gross Proposal Amount $88,349.05
ENG 02-26 February 23, 2026
Page 3
2.Estimated Project Cost Summary
The MBTW Group Inc.
Fee Proposal $78,185.00
HST (13%) 10,165.00
Total Gross Proposal Amount $88,350.00
HST Rebate (11.24%) (8,788.00)
Total Net Project Cost $79,562.00
3.Approved Source of Funds – 2026 Parks Capital Budget
Expense Code Source of Funds Budget Required
C10320.2206-504700 Casino Reserve $40,000.00 $39,781.0
C10320.2206-504700 Development Charges Parks & 40,000.00 39,781.0
Recreation Reserve Fund
Total $80,000.00 $79,562.0
0
0
0
Net Project Cost under (over) approved funds $438.00
4.0 Discussion:
The purpose of this report is to obtain Council approval to retain MBTW for the preparation of
detailed design drawings and tender specifications for the washroom building
renovation/expansion in Beachfront Park. This work is an extension to their existing contract
for the preparation of detailed design drawings for the washroom building renovation and
expansion as part of Phase 2 of the Beachfront Park Revitalization Plan.
MBTW was originally retained in 2021 to complete the Beachfront Park Rehabilitation & Needs
Assessment Study and public engagement process. The study area extended along the Lake
Ontario shoreline, from the Frenchman’s Bay Harbour Entrance to Alex Robertson Park. In
December 2022, Council approved the hiring of MBTW to prepare detailed design drawings for
the entire project area (Resolution #910/22) at a fee of $382,610.00 (HST excluded) and a net
project cost of $494,920.00 (net HST) which included other associated consulting costs,
Indigenous Peoples consultation, permit fees, and a contingency fee.
The project was split into two phases for tendering and construction purposes. Phase 1 area
extended from east of the existing park washroom building to Alex Robertson Park. Phase 2
area included Millennium Square and the barrier beach area to the harbour entrance. Phase 2
also included renovations and expansions to the existing washroom building. The original
design fees that were approved in 2022 included for only the preparation of concept plans for
improvements to the washroom building, and not detailed design or tender specifications.
ENG 02-26 February 23, 2026
Page 4
Approval for the preparation of detailed architectural, structural, mechanical and electrical
drawings are being sought through this report.
Preparation of detailed design drawings and specifications, and agency approvals for Phase 1
construction as well as contractor prequalification and tendering of the Phase 1 were
completed from early 2023 to the middle of 2024. Construction of Phase 1 commenced in early
September 2024 and was completed at the end of June 2025. As the design and approval of
Phase 1 took priority, the Phase 2 design work, which was approximately 50% complete at the
time, was temporarily put on hold. It is now time to proceed with the completion of the detailed
design drawings and specifications, and agency approvals for Phase 2. Funds for the
construction of this phase have been included in the 2027 Capital Forecast.
MBTW have provided a fee proposal in the amount of $78,185.00 (HST excluded) for the
required work to complete the Phase 2 detailed design, agency approvals and tendering for
construction. The proposal includes fees for the preparation of detailed design drawings and
tender specifications for the washroom renovation and expansion. It also includes additional
Landscape Architectural, Civil Engineer, Electrical Engineer and Structural Engineer consultant
time to evaluate the current status of the drawing set that was put on hold since 2023, advance
design work to 100% tender ready, coordinate with approval agencies and submission to
TRCA for the construction permit for Phase 2, and provide assistance during the tender
process.
As part of the 2026 Parks Capital Budget, $80,000.00 was approved for the Beachfront Park
Master Plan as additional funds for the preparation of detailed design drawings and
specifications for the washroom expansion/renovations.
Staff are seeking Council’s approval to retain MBTW to prepare the detailed design drawings
and specifications for the washroom expansion/renovations as additional scope to their
existing contract. MBTW have provided the City with excellent service through the Beachfront
Park Rehabilitation & Needs Assessment Study and the design and implementation of the first
phase of this plan. The City will recognize savings and efficiencies in the project by continuing
with the same consultant for this work.
In accordance with Purchasing Policy Item 10.03, the Manager may obtain the services of a
particular consultant selected by the initiating Director without going through a competitive
process. Where funds are available in the approved budget and the project or annual cost of a
consulting or professional service assignment is expected to be:
a. Above $50,000 is subject to the additional approval of Council. The initiating Director
shall submit the Report to Council to obtain approval.
Staff recommend that The MBTW Group Inc. be retained for this additional work at a cost of
$79,561.06 (net HST).
Attachments:
1. Location Map: Beachfront Park Revitalization – Phase 2
Prepared By:
Arnold Mostert, O.A.L.A.
Manager, Landscape & Parks Development
Approved/Endorsed By:
Richard Holborn, P. Eng.
Director, Engineering Services
Cathy Bazinet, CPPB, NIGP-CPP
Manager, Procurement
Stan Karwowski, MBA, CPA, CM
Director, Finance & Treasurer
AM:am
Recommended for the consideration
of Pickering City Council
Original igned y: s b
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
LI
V
E
R
P
O
O
L
R
O
A
D
L
A
K
E
O
N
T
A
R
I
O
FR E N C H M
A
N 'S B A
Y
F R E NC
H
M A N 'S BAY
C
O
A
S
T
A
L
W
E
T
L
A
N
D
C OM
P
L
E
X
SCALE:
Engineering Services
Department
L O C A T I O N M A P
Feb 09, 2026 DATE:1:2,700
F
West Beach and Millennium Square
Phase 2
BEACHFRONT PARK REVITILIZATION
PHASE 2
Attachment 1 to Report ENG 02-26