HomeMy WebLinkAboutCAO 21-25Report to Council
Report Number: CAO 21-25 Date: December 15, 2025
From: Marisa Carpino
Chief Administrative Officer
Subject: Beachfront Park Master Plan (Phase 1 Implementation) and
Alex Robertson Park Gravel Parking Lot – Project Update
Request for Tender No. T2024-7 – Milestone Report #2 File: A-1440
Recommendation:
1.That Report CAO 21-25 regarding Beachfront Park Master Plan (Phase 1Implementation) and Alex Robertson Park Gravel Parking Lot - Project Update, MilestoneReport #2, be received for information.
Executive Summary: The purpose of this report is to provide an update on the construction of Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot. In accordance with item 7 of Report ENG 15-24 (Resolution
#567/24), staff were directed to provide an operational and financial update for this project
upon its completion. Milestone Report #1 was submitted through Report CAO 03-25 in March, 2025 (Resolution #685/25).
The project was deemed substantially complete on June 27, 2025, and was opened for public use. The official opening and ribbon cutting event, held on July 16, 2025, was well attended.
Due to delays in fabrication, the art designs created by five Indigenous artists, that were laser
cut into steel panels, were installed after the official opening. The artist’s designs were recognized at the August 21, 2025 waterfront concert event. Two additional security cameras were also installed in Beachfront Park, along the length of the boardwalk.
The total construction costs for the Beachfront Park Master Plan (Phase 1 Implementation)
and Alex Robertson Park Gravel Parking Lot, including all approved change orders, amounted
to $9,653,501.00 (net HST) which is $854,086.00 (net HST) under the approved total net project cost.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency.
Financial Implications: The total net project cost for the two projects was approved in Report ENG 15-24 at $10,507,587.00 (net HST), with the source of funds coming from the Casino Reserve, the City’s DC Reserve and the DC Parks & Recreation Reserve Fund. The
CAO 21-25 December 15, 2025
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approved total net project cost was $10,096,605.00 (net HST) for Beachfront Park Master Plan (Phase 1 Implementation) and $410,982.00 (net HST) for Alex Robertson Park Gravel Parking
lot.
The total construction costs for the Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot, including all approved change orders, amounted to $9,653,501.00 (net HST). The total value of the approved change orders was $919,443.00 (net HST), which was less than the approved contingency amount of $1,647,265.00 (net HST).
Change orders included costs for additional helical piles and removal of obstructions, stone
revetment work at the east end of the boardwalk and west of Millennium Square, and additional electrical service requirements for security camera installation. Additional work also included $149,343.00 (net HST) for the pulverization and repaving of the waterfront trail from Sandy Beach Road to Beachfront Park that was approved on June 9, 2025 through Report
ENG 13-25 (Resolution #754/25). No tariff costs were encountered on the precast concrete
decking product that were projected in Milestone Report #1, however, there were some additional costs incurred due to the changing USD/CDN exchange rate.
1. Actual Net Project Cost – Beachfront Park Master Plan (Phase 1)
Beachfront Park Master Plan (Phase 1 Implementation) construction $9,075,916.00
Contract Administration & Construction Inspection Services
Indigenous Artist’s Fees and Interpretive Signage
Accessibility Mats for Beach Access
122,547.00
65,872.00
12,566.00
Total Net Project Cost $9,276,901.00
2. Actual Net Project Cost – Alex Robertson Park Gravel Parking Lot
Alex Robertson Park Gravel Parking Lot construction $345,435.00
Design & Contract Administration Services
Topographic Survey
27,145.00
4,020.00
Total Net Project Cost $376,600.00
3. Total Actual Net Project Cost
Beachfront Park Master Plan (Phase 1 Implementation)
Alex Robertson Park Gravel Parking Lot
$9,276,901.00
376,600.00
Total Net Project Cost $9,653,501.00
CAO 21-25 December 15, 2025
Page 3
Discussion: The purpose of this report is to provide a final operational and financial project update on the construction of Beachfront Park Master Plan (Phase 1 Implementation) and the
Alex Robertson Park Parking Lot, in accordance with item 7 of Report ENG 15-24 (Resolution
#567/24).
Work on site commenced in mid-September 2024 and continued through the winter months, focusing on the installation of the armourstone revetment work at the east and west ends of the elevated boardwalk structure and the installation of the helical piles that support the steel
understructure of the boardwalk. Delivery and installation of the steel substructure and precast
concrete decking for the elevated walkway commenced in early February 2025 and were completed by mid-June 2025, followed by the installation of the lights, safety railings, barrier free ramps to the beach, shade structures, and site furniture.
The project was completed on time and under budget with total construction costs for the
Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel
Parking Lot, including all approved change orders, amounting to $9,653,501.00 (net HST). The approved total net project cost for the two projects was $10,507,587.00 (net HST).
The project was deemed substantially complete on June 27, 2025, and was opened for public use. The official opening and ribbon cutting event was held on July 16, 2025. Due delays in
fabrication, the art designs created by five Indigenous artists, that were laser cut into steel
panels, were installed after the official opening. The artist’s designs were recognized at the August 21, 2025 waterfront concert event.
While the gravel parking lot in Alex Robertson Park will be closed from early November to the end of April annually, the waterfront trail through Alex Robertson Park and Beachfront Park will
remain open and be maintained during the winter months. The City Infrastructure Department
has obtained equipment that is suitable for removing snow from the elevated boardwalk structure without causing damage to the precast concrete decking.
Attachment:
1.Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson ParkGravel Parking Lot Site Photos
CAO 21-25 December 15, 2025
Page 4
Prepared By: Approved/Endorsed By:
Arnold Mostert, O.A.L.A. Richard Holborn, P. Eng. Manager, Landscape & Parks Development Director, Engineering Services
For Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer
AM:am
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
Original Signed By:
Beachfront Park Master Plan (Phase 1 Implementation)
Welcome, land acknowledgement, and public art interpretive sign at west end
Elevated boardwalk structure facing east
Attachment 1 to Report CAO 21-25
Elevated boardwalk structure facing east – note accessible ramp and beach mats
Accessible ramp down to the beach elevation and beach mobility mats
Elevated boardwalk structure facing west – note bicycle repair station on left side
Ribbon cutting event at Beachfront Park on July 16, 2025
Alex Robertson Park Gravel Parking Lot
New gravel parking lot with paved barrier free parking spaces in Alex Robertson Park
Resurfaced waterfront trail through Alex Robertson Park