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December 15, 2025
Council Meeting Agenda Electronic Meeting December 15, 2025 - 07:00 PM Chair: Mayor Ashe Please be advised that in accordance with Section 10.04 of the Procedure By-law, the City of Pickering is holding Council and Committee Meetings in an electronic format until further notice. Members of the public may observe the meeting proceedings by viewing the livestream on the HTML Agenda or the archived video available on the City's website. How to Participate Individuals looking to make a verbal delegation may do so in accordance with the City’s Procedure By-law. In lieu of a verbal delegation, individuals may also submit written comments to clerks@pickering.ca. To register as a Delegation, please submit a Delegation Request Form by visiting pickering.ca/meetings. For inquiries related to accessibility, please contact Legislative Services Phone: 905.420.4611 | Email: clerks@pickering.ca Call to Order/Roll Call Playing of O Canada Moment of Reflection Indigenous Land Acknowledgment Statement Disclosure of Interest Adoption of Minutes Council Minutes, November 24, 2025 Page 19 (includes Confidential In Camera Minutes under separate cover) 1. 2. 3. 4. 5. 6. 6.1 Executive Committee Minutes, December 1, 2025 Page 35 Planning and Development Committee Minutes, December 1, 2025 Page 43 Presentations Delegations Correspondence Corr. 46-25 Page 47 Angela Todd Anderson, Administrator, New Beginnings Community Church Re: New Beginnings Community Hurricane Relief Fund Recommendation: That Corr. 46-25, from Angela Todd Anderson, Administrator, New Beginnings Church, dated November 15, 2025, regarding the New Beginnings Community Hurricane Relief Fund, be received; and, 1. That emergency relief funds in the amount of $2,000.00, payable to New Beginnings Community Church, be provided from the City of Pickering in care of the New Beginnings Community Hurricane Relief Fund for the Jamaica Recovery Aid initiative and that such funds be paid from Account 503040.11100. 2. Report EC 10-25 of the Executive Committee held on December 1, 2025 Director, Community Services, Report CS 30-25 2026 Community Festivals, Events and Initiatives Authority to Execute Park Permits, Licence Agreements, and Funding Agreements [Link to Report for reference] Recommendation: That staff be authorized to issue a park permit for use of Bruce Hanscomb Memorial Park by Alkame Dragon Boat Services from Sunday, May 24, 2026, until Sunday, May 31, 2026 (inclusive), for the Pickering Dragon Boat Festival, 1. 6.2 6.3 7. 8. 9. 9.1 10. 10.1 Council Meeting Agenda December 15, 2025 - 2 - on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; That staff be authorized to issue a park permit for use of Esplanade Park by Durham Community Health Centre on Friday, June 12, 2026, for National Indigenous Peoples Day, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 2. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 16, 2026, until Monday, June 22, 2026 (inclusive), for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 3. That staff be authorized to issue a park permit for use of Esplanade Park by ISKCON Durham from Friday, July 17, 2026, until Saturday, July 18, 2026 (inclusive), for Chariot Fest – Ratha Yatra, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Chariot Fest – Ratha Yatra, for use of on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 4. That staff be authorized to issue a park permit for use of Esplanade Park by Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 25, 2026, for the A.F.I.Y.U. Enterprise, Movie on the Esplanade and Cultural Event, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 5. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 6, 2026, until Monday, August 10, 2026 (inclusive), for the Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk to execute the Licence Agreement for Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 6. That staff be authorized to issue a park permit for use of Esplanade Park by Apostolic Pentecostal Church on Tuesday, August 11, 2026, for the APC Sing- a-long, on terms and conditions satisfactory to the Director, Community 7. Council Meeting Agenda December 15, 2025 - 3 - Services and Chief Administrative Officer; That staff be authorized to issue a park permit for use of Esplanade Park by the Indo-Canadian Cultural Association of Durham on Saturday, August 22, 2026, for the Celebration of India’s Heritage, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 8. That the Director, Community Services, be authorized to enter into and execute Licence Agreement(s) with The Shops at Pickering City Centre for use of the parking lot and/or interior spaces for community engagement, on terms and conditions satisfactory to the Director, Community Services and Director, Corporate Services & City Solicitor; 9. That the Mayor and City Clerk be authorized to enter into and execute a Licence Agreement with Ontario Power Generation (OPG) for use of Kinsmen Park, Alex Robertson Park, and other OPG lands, for use by the City for the annual Canada Day event on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 10. That the Director, Community Services be authorized to execute funding agreements for Young Canada Works, Canada Summer Jobs, Summer Experience Fund, Celebrate Canada, and Experience Ontario for events, programs, and initiatives within Community Services, on terms and conditions satisfactory to the Director, Community Services, Director, Finance & Treasurer, Director, Corporate Services & City Solicitor and Chief Administrative Officer; and, 11. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 12. Director, Community Services, Report CS 34-25 Additional Funds for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement Second-Stage Request for Quotation No. RFQQ2025-5 [Link to Report for reference] Recommendation: That Report CS 34-25 regarding Additional Funds for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement be received; 1. That additional costs in the amount of $303,260.00 (net of HST rebate) over the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for 2. 10.2 Council Meeting Agenda December 15, 2025 - 4 - Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement resulting in a revised total net project cost of $2,074,189.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,074,189.00 to be funded from the Canada Community Building Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 4. Director, Community Services, Report CS 35-25 Consulting Services for Greenwood Community Centre Remediation & Demolition RFP2025-19 [Link to Report for reference] Recommendation: That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; 1. That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; 3. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 5. Director, Community Services, Report CS 36-25 Museum Deaccession Winter 2025 Artifact Deaccession List [Link to Report for reference] 10.3 10.4 Council Meeting Agenda December 15, 2025 - 5 - Recommendation: That Report CS 36-25 regarding Museum Deaccession be received;1. That Council endorse the deaccession of museum artifacts, as set out in Attachment 1; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. 3. Director, City Infrastructure, Report INF 13-25 Supply & Delivery of Street Sweeper Request for Quotation No. Q2025-26A [Refer to Report for reference] Recommendation: That the lowest compliant respondent, Epoke North America Inc. for Request for Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper, in the amount of $582,220.00 (net HST) or $646,530.00 (HST included) be accepted; 1. That the total gross project cost of $646,530.00 (HST included), and that the total net project cost of $582,220.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $582,220.00 as approved in the 2025 Capital Budget, to be funded by a transfer from the Equipment Reserve Fund; and, 3. That the appropriate officials if the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Report PD 06-25 of the Planning & Development Committee held on December 1, 2025 Director, City Development & CBO, Report PLN 23-25 Pickering Official Plan Amendment 52 Informational Revision 29 Planning Act Conformity Amendments City Initiated File: OPA 25-002P 10.5 11. 11.1 Council Meeting Agenda December 15, 2025 - 6 - [Refer to Report for reference] Recommendation: That Official Plan Amendment Application OPA 25-002P, initiated by the City of Pickering, as set out in Exhibit “A” to Attachment 1 to Report PLN 23-25 be approved to: amend existing policies to recognize the delegated authority of consent applications from the Region of Durham to the City of Pickering; a. no longer require pre-consultations but instead encourage pre- consultations between the Applicant and the City prior to submitting a development application; b. add revised Parkland Dedication policies;c. remove Density Bonusing policies entirely from the Pickering Official Plan; d. 1. That the Draft By-law to adopt Amendment 52 to the Pickering Official Plan, as set out in Attachment 1 to Report PLN 23-25, be finalized and forwarded to Council for approval; and, 2. That Informational Revision 29 to the Pickering Official Plan as set out in Attachment 2 to Report PLN 23-25 be approved. 3. City Development Department & CBO, Report PLN 24-25 Zoning By-law Amendment Application A 03/25 Amendment to Consolidated Zoning By-law 8149/24, as amended City Initiated File: A 03/25 [Link to Report for reference] Recommendation: That Part 1 of City Initiated Zoning By-law Amendment Application A 03/25, to permit amendments to Zoning By-law 8149/24, as amended, to correct errors and omissions, and to add text clarifying zoning provisions and aid zoning interpretation, be approved; and, 1. That the Draft By-laws implementing Part 1 of Zoning By-law Amendment Application A 03/25, as set out in Attachments 1 and 2 to Report PLN 24-25, be finalized and forwarded to Council for adoption. 2. New and Unfinished Business 11.2 12. Council Meeting Agenda December 15, 2025 - 7 - Chief Administrative Officer, Report CAO 21-25 Page 49 Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot – Project Update Request for Tender No. T2024-7 – Milestone Report #2 Recommendation: That Report CAO 21-25 regarding Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot - Project Update, Milestone Report #2, be received for information. Chief Administrative Officer, Report CAO 22-25 Page 57 Construction of Dorsay Community & Heritage Centre Project Update Tender No. T2023-12 – Milestone Report #4 Recommendation: That Report CAO 22-25 regarding the Dorsay Community & Heritage Centre Project Update be received for information. Director, Corporate Services & City Solicitor, Report CLK 06-25 Page 65 Xerox Canada Ltd. Print Shop Equipment Lease Renewal Red X. Technologies Inc. Recommendation: That Report CLK 06-25 regarding Xerox Canada Ltd. Print Shop Equipment Lease Renewal be received; 1. That Council approve the new lease agreements with Xerox through Red X TechnologiesInc. for a period of five and a half years; from May 1, 2026 to October 31, 2031 with the option to extend to October 31, 2033, based on the terms and conditions of collaborative agreement number OECM-2022-411 - Multi-Function Devices and A4 Printer; 2. That the Director, Corporate Services & City Solicitor be authorized to execute the lease agreement for the Xerox Canada Ltd. printers and any related agreements; 3. That the total contract value over the lease term, not to exceed $291,760.29 (net HST),be funded through the approved Current Budgets from 2026 to 2031; and, 4. That the appropriate officials of the City of Pickering be authorized to take the 5. 12.1 12.2 12.3 Council Meeting Agenda December 15, 2025 - 8 - actions necessary to implement the recommendations in this report. Director, Community Services, Report CS 37-25 Page 69 Consulting Services for Harvey House Restoration RFP2025-21 Recommendation: That Request for Proposal No. RFP2025-21 for Consulting Services for the Harvey House Restoration, as submitted by +VG Architects in the amount of $82,374.72 (net HST) or $91,473.50 (HST included), be accepted; 1. That the total gross project cost of $119,385.00 (HST included) for design and associated costs, and the total net project cost of $107,510.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $107,510.00 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from Property Taxes and the Facilities Reserve; 3. That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-21; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 5. Director, Engineering Services, Report ENG 21-25 Page 73 Recommendation for Letter of Support to Seek Funding for Replacement Vessel For PARA Marine Search and Rescue Waterfront Visionary Advisory Committee Recommendation: That Report ENG 21-25 regarding the Waterfront Visionary Advisory Committee recommendation to request Council to prepare a letter of support to seek federal funding for a replacement vessel for PARA Marine Search and Rescue be received; 1. That the Mayor be authorized to send a letter of support from the City of Pickering to Juanita Nathan, MP Pickering-Brooklin seeking federal funding for a replacement vessel for PARA Marine Search and Rescue; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. 12.4 12.5 Council Meeting Agenda December 15, 2025 - 9 - Director, Finance & Treasurer, Report FIN 19-25 Page 75 2026 Interim Levy and Interim Tax Instalment Due Dates Recommendation: That an interim property tax levy be adopted for all realty property classes for 2026; 1. That the interim property tax levy instalment due dates be February 24, 2026 and April 24, 2026; 2. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Fire Chief, FIR 07-25 Page 80 Ontario Power Generation Memorandum of Understanding for Fire Protection and Emergency Management Recommendation: That Report FIR 07-25, regarding the Memorandum of Understanding for Fire Protection and Community Emergency Management between The Corporation of the City of Pickering and Ontario Power Generation Inc., be received; 1. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with Ontario Power Generation Inc., as set out in Attachment 1 of this report, subject to such revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report. 3. Motions and Notice of Motions Automated External Defibrillator Awareness Moved By Councillor Brenner Seconded By Councillor Butt WHEREAS, sudden cardiac arrest is a primary cause of mortality in Canada and ensuring rapid access to Automated External Defibrillator (AEDs) is critical to improving survival outcomes; 12.6 12.7 13. 13.1 Council Meeting Agenda December 15, 2025 - 10 - And Whereas, the City of Pickering has installed AEDs in various municipal facilities to enhance emergency readiness and community well-being; And Whereas, the AED Foundation Ontario provides the province’s main database and official registry of AEDs for first responders and community members; And Whereas, registered AEDs provide emergency services with the quickest navigation and response times to deescalate emergency scenarios; And Whereas, strong communication with our residents and community members remains a priority for important message sharing, connectivity, and engagement; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff register the City’s publicly available AED with the AED Foundation Ontario; and, 1. That staff promote AED awareness to Pickering residents. 2. GO Lakeshore East Express Service Moved By Councillor Cook Seconded By Councillor Brenner WHEREAS, Lakeshore East Express train service previously provided a vital transit option for residents of Durham Region commuting to Union Station in downtown Toronto; And Whereas, the original timeline indicated that this disruption would last for three years and be completed by 2024, yet there is currently no updated timeline or clear communication on when the service will resume, raising concerns about project continuity and delivery; And Whereas, on Monday, May 26, 2025, Ajax MPP Rob Cerjanec, raised a question in the Ontario Legislature to the Minister of Transportation regarding the timeline for the return of the GO Lakeshore East Express service, but did not receive a clear response; And Whereas, the return of this express service would significantly improve public transportation options for residents of Durham Region and reduce the vehicular traffic and gridlock in and out of Toronto; And Whereas, on June 15, 2023 Metrolinx announced the next steps to extend GO service to Bowmanville, followed by a public announcement to commence work on January 12, 2026, that will force the closure of the southern part of Simcoe Street in Oshawa, the only continuous roadway connecting Lake Ontario to Port Perry, a road that houses Lakeridge Health Oshawa, plus additional extended medical services, putting increased commuter pressure on arterial roadways and Highway 401 until work concludes in 2029; And Whereas, Durham Region is one of the fastest-growing areas in Ontario, and 13.2 Council Meeting Agenda December 15, 2025 - 11 - ensuring reliable, efficient public transit options is essential to support this growth and reduce congestion on regional roadways. Now therefore be it resolved that the Council of The Corporation for the City of Pickering directs through the Office of the Chief Administrative Officer: That the provincial government be requested to prioritize the reinstatement of the GO Lakeshore East Express Train service and provide residents of Durham Region with an update on the timeline for resumed service; 1. That Metrolinx be invited to present a project update on a return to Express Service timeline and an update on the progress of the Bowmanville extension and its impact on Highway 401 across Durham Region, at a future meeting of Council; and, 2. That a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Prabmeet Sarkaria, Minister of Transportation, Rob Cerjanec, MPP Ajax, John Henry, Regional Chair, all lower tier Durham Region municipalities, and Michael Lindsay, President and CEO of Metrolinx. 3. Protecting Whitevale School House Moved By Councillor Pickles Seconded By Councillor Butt WHEREAS, the Whitevale School House located at 3215 Sideline 28 was built in 1865 by Truman P. White and served as the community school house until 1966, after which it was converted into a private residence; And Whereas, the building was constructed in the Greek Revival style and has significant potential heritage value, including architectural value as a rare example of a large, well-designed country schoolhouse; associative value for its long- standing role in the education and growth of the Whitevale community; and contextual value for its contribution to the character of Whitevale Road and the Whitevale Heritage Conservation District; And Whereas, residents in the community would like to see this unique building and its history protected, with consideration for adaptive reuse; And Whereas, the building is currently vacant and has been subject to deterioration and vandalism; And Whereas, the City is aware that Infrastructure Ontario is currently reviewing the Whitevale School House to determine whether the property merits designation as a provincially significant heritage property; And Whereas, City of Pickering heritage staff have reviewed the historical significance of the property and recommend that it be designated under Part IV of 13.3 Council Meeting Agenda December 15, 2025 - 12 - the Ontario Heritage Act, recognizing that such designation is not legally enforceable on provincially owned lands; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs, through the Office of the Chief Administrative Officer: That the City’s heritage staff request that Infrastructure Ontario expedite the ongoing heritage review of the subject property, which is considering its potential value as a provincially significant heritage property under Part III of the Ontario Heritage Act, as defined by Ontario Regulation 10/06; 1. That the City’s heritage staff request Infrastructure Ontario to immediately take all necessary steps to secure this historic, valued building and protect it from further vandalism or deterioration; 2. That the Province, in consultation with the City heritage staff, and the local community, including representatives from the Whitevale and District Residents’ Association and the Whitevale Arts & Culture Centre, explore opportunities for the adaptive reuse and restoration of the Whitevale School House; 3. That following the conclusion of consultations with the Province and the local community including representatives from the Whitevale and District Residents’ Association and the Whitevale Arts & Culture Centre, City staff be directed to initiate any site-specific zoning by-law amendments that may be required to expand the list of permitted uses on the property, and to amend any associated zoning provisions needed to support these future reuse opportunities; and, 4. That a copy of this resolution be forwarded to the Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge, The Honourable Kinga Surma, Minister of Infrastructure, Ms. Angela Clayton, President and Chief Executive Officer, Infrastructure Ontario, The Honourable Stan Cho, Minister of Tourism, Culture and Gaming, The Honourable Graham McGregor, Minister of Citizenship and Multiculturalism; The Honourable Andrea Khanjin, Minister of Red Tape Reduction and the Ms. Helen Chimirri-Russell, Chief Executive Officer, Ontario Heritage Trust. 5. Closure of Pedestrian Bridge over Rouge River Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS, Parks Canada closed access to Rouge Beach and the Great Lakes Waterfront Trail including the pedestrian bridge over Rouge River abruptly, November 26, 2025 with a scheduled re-opening in 2027; And Whereas, upon becoming aware of the proposed closure in early fall, City of 13.4 Council Meeting Agenda December 15, 2025 - 13 - Pickering staff arranged a meeting with Parks Canada; And Whereas, a meeting was held on December 8, 2025; And Whereas, Pickering staff in advance of the meeting, communicated concerns with Parks Canada, that while the Waterfront Trail was being considered for closure in Toronto including the pedestrian bridge over Rouge River, that the section of Waterfront Trail from the bottom end of Dyson Road to Bella Vista Drive should remain open for Pickering residents; And Whereas, many of those using the pedestrian bridge, use it to access the Rouge Hill GO Station to get to and from work, including employees of Abbeylawn Retirement Home; And Whereas, the posted detour route for the Waterfront Trail closure requires Pickering users to walk up Dyson Road and Rougemount Drive to Kingston Road which is not practical. Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Parks Canada be requested to immediately take the necessary steps to explore options to re-open access across the pedestrian bridge at the foot of Dyson Road to enable residents to access the Rouge Hill GO Station during the Rouge Beach Improvements project; and, 1. That a copy of this resolution be sent to Juanita Nathan, MP Pickering- Brooklin, Mikaïlou Sy, Field Unit Superintendent, Rouge, Parks Canada, Waterfront Regeneration Trust, Rougemount Community and Recreation Association, Pickering West Shore Community Association, and the General Manager of Parks and Recreation, City of Toronto. 2. Review of Safety Code 6 Communication Towers Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS, Safety Code 6 sets out recommended safety limits for human exposure to radiofrequency electromagnetic fields (EMF) in the frequency range of 3 kHz to 300 GHz; And Whereas, this frequency range includes those used by communications devices and equipment that emit radiofrequency EMF, including Wi-Fi, cell phones, smart metres and technologies using 5G; And Whereas, Innovation, Science and Economic Development Canada (formerly known as Industry Canada) is the primary approval authority for the location and operation of telecommunication facilities under the Radiocommunications Act; And Whereas, Safety Code 6 was last updated in 2015; 13.5 Council Meeting Agenda December 15, 2025 - 14 - And Whereas, Telecommunications technology has advanced significantly over the past decade with the introduction and expansion of 5G technology, and continues to evolve; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Health Canada and Innovation, Science and Economic Development Canada be requested to conduct a review of Safety Code 6, which would include the following: consideration of acceptable separation distances between telecommunication facilities and sensitive land uses, including residences, schools, places of worship, and daycare facilities; • consider establishing an advisory committee as part of the review process, including representation from local municipalities and school boards; and, • 1. That a copy of this resolution be sent to the Minister of Health, The Honourable Marjorie Michel; the Minister of Industry, The Honourable Mélanie Joly, and the Minister of Artificial Intelligence and Digital Innovation, The Honourable Evan Solomon, and all Durham Region Members of Parliament. 2. Seaton Trail Moved By Councillor Pickles Seconded By Councillor Butt Whereas, the Seaton Trail is an important recreational and natural asset for the Hamlet of Whitevale, and residents of Pickering, Durham as well as used by people from across the Greater Toronto Area; And Whereas, the Region of Durham recognizes the Seaton Trail as part of its Activity Trail Network with the future connection to the Rouge Park and the City of Pickering recognizes the Seaton Trail in its City of Pickering Recreation & Parks Ten Year Plan (2024) noting the growing popularity and use of trails and highly desirable amenity as a valued community asset and destination; And Whereas, there has been a recent closure of the Seaton Trail between the Green River Trail Head (Highway 7) and the Whitevale Bridge (Whitevale Road); And Whereas, recently, Province of Ontario signage has been erected that indicates "Trail Closed" for this northern portion of the trail but there has been no information on this for area residents; And Whereas, the Ministry of Infrastructure has indicated that the north section of the Seaton Trail is in need of significant repairs, including work on 11 small foot bridges and associated stairs. The timeline for repairs has yet to be determined. The situation will be reassessed in the spring to explore potential funding availability 13.6 Council Meeting Agenda December 15, 2025 - 15 - for repairs, design, project management fees and contingencies, etc. In the meantime, signage remains in place to discourage public use of the trail due to its current condition; And Whereas, immediately north of Whitevale, there are lands recognized by Pickering Council and members of the community as a regenerating pit/marsh area, through which informal trails have provided access to much needed nature and green space; And Whereas, these lands are suitably located to provide a Seaton Trail Head with ample parking, and connections to the Rouge National Urban Park; And Whereas, despite these attributes, Infrastructure Ontario has designated these lands Low Density Residential as part of Bundle Ten of a real estate offering; And Whereas, on three separate occasions, being July 19, 2021, May 16, 2022 (as per Pickering Council Resolution #886/22) and September 16, 2024, the Mayor of Pickering of the day wrote the (then) appropriate Provincial Minister of Infrastructure requesting the lands be redesignated to either Hamlet Heritage Open Space or Seaton Natural Heritage System; And Whereas, there is a synergy in maintaining a functional Seaton Trail north of the Hamlet of Whitevale and the creation of a Trail Head and parking facility at the regenerating marsh/pit area north of Whitevale: Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff request the Minister of Infrastructure, as owners of the land, to undertake and provide the necessary funding, as soon as possible in the spring of 2026, to make the necessary repairs to re-open the Seaton Trail between the Hamlet of Whitevale Bridge and the Green River Trail Head to the public; 1. That staff request a meeting with Infrastructure Ontario to explore long-term, sustainable funding and stewardship in collaboration with organizational partners, the Rouge National Park, and representatives from Infrastructure Ontario, the Region of Durham, and the City of Pickering; 2. That staff request the Minister of Infrastructure eliminate Bundle 10 from the Provincial sales offerings and in consultation with the City of Pickering and Hamlet of Whitevale community, create a Trail Head and parking facility at the regenerating marsh/pit area north of Whitevale; 3. That staff request the Minister of Infrastructure, in consultation with the City, the Region of Durham, the Federal Government, the Rouge National Urban Park, Toronto and Region Conservation Authority, the Whitevale District Residents Association, volunteer and civic organizations supporting the trail network and nearby residents, to explore options for more permanent 4. Council Meeting Agenda December 15, 2025 - 16 - improvements to the Seaton Trail as well as continue to provide maintenance and stewardship of the Seaton Trail; and, That a copy of this resolution be forwarded to Jaunita Nathan, MP Pickering- Brooklin, The Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge, The Honourable Kinga Surma, Minister of Infrastructure, the Region of Durham, The Honourable Julie Dabrusin, Minister of Environment, Climate Change and Nature, the Rouge National Urban Park (Parks Canada), and the Toronto and Region Conservation Authority. 5. By-laws By-law 8216/25 Page 98 Being a by-law to adopt Amendment 52 to the Official Plan for the City of Pickering. (OPA 25-002P) [Refer to Item 11.1 Report PLN 23-25] By-law 8217/25 Page 108 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, being Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069, City of Pickering. (A 03/25) [Refer to Item 11.2 Report PLN 24-25] By-law 8218/25 Page 110 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, for land City wide. (A 03/25) [Refer to Item 11.2 Report PLN 24-25] By-law 8219/25 Page 117 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2026. [Refer to Item 12.6 Report FIN 19-25] By-law 8220/25 Page 120 Being a by-law that designates the lands legally described as Part of Block 4, Plan 40M-2770, being Part 1, Plan 40R-32906 (the “Percy House”) and municipally known as 895 Wonder Drive, Pickering, as being cultural heritage value or interest. By-law 8221/25 Page 125 14. 14.1 14.2 14.3 14.4 14.5 14.6 Council Meeting Agenda December 15, 2025 - 17 - Being a by-law to amend Zoning By-law 8149/24, as amended, to partially lift an existing “(H)” Holding Provision and apply an updated “(H)” Holding Provision applicable to the Seaton Urban Area. (A 07/25) Confidential Council - Public Report Regional Councillor Updates Other Business Confirmatory By-law Adjournment 15. 16. 17. 18. 19. Council Meeting Agenda December 15, 2025 - 18 - 1 Council Meeting Minutes Electronic Meeting November 24, 2025 - 07:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni – Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources J. Flowers - CEO/Director of Public Libraries L. Gibbs - Director, Community Services K. Heathcote Director, City Infrastructure R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel – City Clerk J. Litoborski – Division Head, Municipal Law Enforcement Services V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner R. Kumar - Senior Financial Analyst – Development Charges & Capital Management A. Shah - Senior Advisor, Creative Industries and Tourism - 19 - Council Meeting Minutes November 24, 2025 2 R. Perera – Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. 2. Playing of O Canada Mayor Ashe asked all Members of Council to rise for the playing of O Canada. 3. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 4. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 5. Disclosure of Interest No disclosures of interest were noted. 6. Adoption of Minutes 6.1 Council Minutes, October 27, 2025 (includes Confidential In Camera Minutes under separate cover) 6.2 Executive Committee Minutes, November 3, 2025 Resolution # 879/25 Moved By Councillor Butt Seconded By Councillor Cook That the minutes, Items 6.1 through 6.2, be approved. Carried 7. Presentations There were no presentations. - 20 - Council Meeting Minutes November 24, 2025 3 8. Delegations 8.1 Carion Fenn, President & CEO, Carion Fenn Foundation, Eithan Fenn, Youth Director, Alex Monaghan Mental Health Program, Tanvi Chillakuru, Member, Alex Monaghan Mental Health Program, and Kashvi Reddy Peram, Member, Alex Monaghan Mental Health Program Re: Mental Health Awareness C. Fenn, President & CEO, Carion Fenn Foundation, E. Fenn, Youth Director, Alex Monaghan Mental Health Program, T. Chillakuru and K. R. Peram, Members, Alex Monaghan Mental Health Program, appeared before Council via electronic connection and through the aid of a PowerPoint presentation spoke about the initiatives conducted to recognize mental health. C. Fenn outlined the Foundation’s programs, which aimed to educate, support, and provide resources to promote mental health. C. Fenn introduced youth representatives from the Alex Monaghan Youth Program, noting that the Program empowered youth to collaborate, support one another, and complete community service hours required for high school graduation while preparing for post-secondary education and the workforce. The delegates outlined highlights of the Program including meeting Mayor Ashe to learn about local government, participating in food distribution and homeless support initiatives, attending Suicide Prevention Day, and engaging in recreational activities. The delegates stated that the Program also hosted ongoing Mental Health Chat sessions, with the next session scheduled for 6:00 pm on November 28, 2025, at the Chestnut Hill Developments Recreation Complex, with a focus on youth exploitation, substance use, and addiction with experts in attendance from Lakeridge Health. The delegates noted that additional initiatives included raising the Alex Monaghan Mental Health flag at Pickering City Hall in recognition of Mental Health Month, hosting the third annual Mental Health Chat at Queen’s Park with Members of Provincial Parliament, and securing lighting recognitions for mental health awareness at CN Tower, Toronto’s 3D sign, and Niagara Falls. C. Fenn expressed gratitude to Mayor Ashe and Council for their support in promoting mental health awareness and youth engagement. A question and answer period ensued between Members of Council and the delegates regarding: • whether the Program operated under any clinical or professional mental health oversight; • whether the Program employed mental health professionals; • whether the Foundation was based out of Ajax; • the percentage of participants in the Programs who were from Pickering - 21 - Council Meeting Minutes November 24, 2025 4 versus Ajax; • whether the Foundation received funding from the Mayor’s Gala; • whether the Foundation received any financial support from the Town of Ajax; • highlights of recent events held in Pickering and information on upcoming events; and, • what the youth delegates were looking forward to accomplishing in the coming year. 9. Report EC 09-25 of the Executive Committee held on November 3, 2025 Resolution # 880/25 Moved By Councillor Pickles Seconded By Councillor Brenner That Report EC 09-25 of the Executive Committee Meeting held on November 3, 2025 be adopted, save and except Item 9.2, Report CS 31-25, Item 9.3, Report CS 32-25, Item 9.4, Report CS 33-25, and Item 9.5, Report FIN 17-25. Carried 9.1 Chief Administrative Officer, Report CAO 20-25 2025 Accessibility for Ontarians with Disability Act Compliance Report Council Decision: 1. That Report CAO 20-25 regarding the 2025 Accessibility for Ontarians with Disability Act Compliance Report be received; 2. That Council approve the City of Pickering’s Report of full Accessibility for Ontarians with Disability Act Compliance, as set out in Attachments 1 and 2, subject to minor revisions as may be required by the Chief Administrative Officer; 3. That staff be directed to submit the Compliance Report and the required electronic reporting documents to Ministry for Seniors and Accessibility before Wednesday December 31, 2025; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 9.2 Director, Community Services, Report CS 31-25 - 22 - Council Meeting Minutes November 24, 2025 5 Advertising in Pickering Arenas Request for Quotation No. Q2025-31 A question and answer period ensued between Members of Council and staff regarding: • other companies that had bid on the contract; • clarification on the revenue projections outlined in the Report; • whether similar financial results could be achieved by awarding a one-year contract instead of a three-year term; • whether awarding a three-year contract was standard practice; • whether there was an escape clause in the agreement if performance was unsatisfactory; and, • whether the City could terminate the contract if the vendor failed to fulfill its obligations. Resolution # 881/25 Moved By Councillor Pickles Seconded By Councillor Brenner 1. That Request for Quotation No. Q2025-31 for Advertising at Chestnut Hill Developments Recreation Complex Arena and Don Beer Arena submitted by Futuresign Multimedia Displays Inc. in the amount of $78,131.00 (plus HST) be accepted; 2. That the Director, Community Services be authorized to execute the Form of Agreement with Futuresign Multimedia Displays Inc. pursuant to Request for Quotation No. Q2025-31, for a three-year term beginning December 1, 2025 and ending November 30, 2028, with an option to extend for an additional one year term, until November 30, 2029, pending satisfactory performance in the delivery of services; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 9.3 Director, Community Services, Report CS 32-25 Consulting Services for George Ashe Library & Community Centre Renovation - 23 - Council Meeting Minutes November 24, 2025 6 Resolution # 882/25 Moved By Councillor Pickles Seconded By Councillor Brenner 1. That Request for Proposal No. RFP2025-10 for Consulting Services for George Ashe Library & Community Centre, as submitted by Barry Bryan Associates in the amount of $263,558.40 (net HST) be accepted; 2. That the total gross project cost of $412,450.00 (HST included) for design and associated costs, and the total net project cost of $371,424.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $371,424.00 as approved in the 2020 and 2023 Capital Budgets and funded from the Casino Reserve, Library Building Reserve and Property Tax; 4. That the Director, Community Services be authorized to execute the OAA_600-2021-A_ V1.2_Contract with Barry Bryan Associates pursuant to Request for Proposal No. RFP2025-10; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 9.4 Director, Community Services, Report CS 33-25 Post Manor Feasibility Study Update 1970 Brock Road Note: This item was referred back to staff at the Executive Committee Meeting held on November 3, 2025. A brief discussion ensued between Members of Council regarding the intent of the referral motion being to ensure the City did not lose an opportunity for a potential gallery at the intersection near Post Manor. 9.5 Director, Finance & Treasurer, Report FIN 17-25 2026 User Fees A question and answer period ensued between Members of Council and staff regarding: • whether there was any justification for the user fee increases presented in the - 24 - Council Meeting Minutes November 24, 2025 7 Report; • how the City’s user fees compared with those in Ajax and Whitby; • where Pickering ranked in comparison to other municipalities in terms of user fees; • whether a cost analysis had been completed to determine how much revenue the expected fee increases would generate; and, • clarification on the total revenue projected from user fees in the upcoming budget. Resolution # 883/25 Moved By Councillor Pickles Seconded By Councillor Brenner 1. That Council approve the General Municipal Fees and Charges 2026 By-law (to amend By-laws 6191/03) and Schedule I, as set out in Attachment 1, and incorporate these into the 2026 Current Budget; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 10. New and Unfinished Business 10.1 Director, Corporate Services & City Solicitor, Report BYL 02-25 Amendment to Vehicle for Hire By-law and Repeal of Accessible Service Supplement Fees P. Bigioni, Director, Corporate Services & City Solicitor, appeared before Members of Council via electronic connection and stated that the proposed by-law amendments would allow Pickering rideshare licensees to provide accessible services in other Durham municipalities, while licensees from those municipalities could also operate in Pickering. P. Bigioni noted that similar amendments had already been approved by other Durham councils and that the intent was to improve access to transportation for persons with disabilities and create additional business opportunities for local licensees. Discussion and a question and answer period ensued between Members of Council and staff regarding: - 25 - Council Meeting Minutes November 24, 2025 8 • how licensees would be held accountable for maintaining a sufficient number of accessible vehicles if the fee was removed; • removal of the financial burden being welcomed by the taxi industry and confirmation that the change was permanent and not temporary; • support for eliminating the fee, noting it would help a struggling industry and create additional revenue opportunities by allowing accessible fares to be picked up outside Pickering; • the proposal benefiting not only the industry but also residents, aligning with inclusion priorities and improving access for persons with disabilities; and, • whether there was any enforcement plan related to the proposed changes. Resolution # 884/25 Moved By Councillor Brenner Seconded By Councillor Butt 1. That Report BYL 02-25 regarding amendments to the Vehicle for Hire By-law 7739/20 be received; 2. That the attached amendment to the Vehicle for Hire By-law 7739/20 (Attachment 1) be enacted to increase access to accessible taxicab services; 3. That the draft amendments to the Fees and Charges By-law (Attachment 2) be enacted to repeal the Accessible Service Supplement; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 10.2 Chief Administrative Officer, Report CAO 18-25 City Property Naming of the Pickering Public Library Branch in Dorsay Community & Heritage Centre Brief discussion ensued between Members of Council regarding appreciation to the Greenwood community for their input, the community’s enthusiasm for the new facility and its heritage significance, the name reflecting the pride and history of the Greenwood Hamlet, and the community looking forward to the opening of the facility early next year. Resolution # 885/25 Moved By Councillor Pickles Seconded By Councillor Butt - 26 - Council Meeting Minutes November 24, 2025 9 1. That Report CAO 18-25 regarding the City Property Naming of the Pickering Public Library branch at the Dorsay Community & Heritage Centre be received; 2. That Council approve the Pickering Public Library branch at the Dorsay Community & Heritage Centre to be named the Greenwood Heritage Library Branch; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 10.3 Director, Economic Development & Strategic Projects, Report ECD 09-25 Update on Municipal Accommodation Tax & Destination Pickering F. Jadoon, Director, Economic Development & Strategic Projects, appeared before Members of Council via electronic connection and stated that the Report provided an update on the Destination Pickering Municipal Service Corporation and its Board. F. Jadoon stated that the Report included the organizational by-law, the Municipal Accommodation Tax (MAT) background, and a policy for asset transfers, and authorized the Mayor and City Clerk to execute a service level agreement with Destination Pickering, adding that Council would receive semi-annual or annual updates on revenue and Board activities. Discussion and a question and answer period ensued between Members of Council and staff regarding: • the MAT being a strong source of revenue for the City and how this revenue would assist with funding; • the importance for generating revenue and reinvesting in tourism to attract visitors and grow local businesses; • examples of initiatives that could promote tourism and benefit businesses and employment; • whether the City knew the percentage of hotel guests who were tourists versus Durham residents; • whether Pickering residents staying at local hotels were exempt from the tax; and, • concern regarding the implementation and the largest hotel in Pickering opposing the tax. - 27 - Council Meeting Minutes November 24, 2025 10 Resolution # 886/25 Moved By Councillor Brenner Seconded By Councillor Cook 1. That Report ECD 09-25 regarding an Update on the Municipal Accommodation Tax and Destination Pickering be received; 2. That Organizational By-Law No.1 for Destination Pickering, with an effective date of December 1, 2025, as set out in Attachment 1, be approved; 3. That Policy ADM 300 – Asset Transfers to Municipal Services Corporations, as set out in Attachment 2, be approved; 4. That the Mayor and City Clerk be authorized to execute the Service Level Agreement between the City and Destination Pickering Inc. as set out in Attachment 3; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) 10.4 Director, Finance & Treasurer, Report FIN 18-25 Annual Treasurer’s Statement Report Summary of Activity for the Year Ended December 31, 2024 S. Karwowski, Director, Finance & Treasurer, appeared before Members of Council via electronic connection and stated that the Report provided a summary of the use of development charge funds and parkland funds. A brief question and answer period ensued between Members of Council and staff - 28 - Council Meeting Minutes November 24, 2025 11 regarding whether an audit had been done on the statement, with S. Karwowski responding that the figures were from the audited financial statements provided by Deloitte Canada. Resolution # 887/25 Moved By Councillor Brenner Seconded By Councillor Cook 1. That Report FIN 18-25 entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2024” as required by the Development Charges Act, 1997 and Planning Act be received for information; 2. That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and, 3. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 10.5 Director, Corporate Services & City Solicitor, Report IT 03-25 Consulting Services for the Comprehensive Assessment of Software Platforms AMANDA and PRISM RFP2025-15 P. Bigioni, Director, Corporate Services & City Solicitor, appeared before Members of Council via electronic connection and stated that the assessment of the two software platforms originated from the Council approved Development Application Review Process (DARP) and aimed to evaluate the City’s continued use of Amanda and Prism. P. Bigioni noted that these platforms managed core municipal functions and highlighted the City’s ongoing digital transformation, including the adoption of Microsoft Dynamics, and emphasized the need for an independent review to determine whether to maintain, expand, or scale back on the use of the two systems. A brief discussion ensued between Members of Council regarding the usefulness of the platforms and support for the approach of evaluating older software systems to ensure that the City maintained current standards and safeguards against potential risks from outdated software. Resolution # 888/25 - 29 - Council Meeting Minutes November 24, 2025 12 Moved By Councillor Cook Seconded By Councillor Nagy 1. That the proposal submitted by Perry Group Consulting Ltd. in response to RFP2025-15 for consulting services to conduct a comprehensive assessment of the current functionality of the City’s AMANDA and PRISM software platforms, in the amount of $71,843.00 (net HST) or $79,778.00 (HST included) be accepted; 2. That the total gross project cost of $79,778.00 (HST included) and the total net project cost of $71,843.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $71,843.00 from the previously approved 2025 Current Budget 10110.502230 (Cost Centre); 4. That the Director, Corporate Services & City Solicitor be authorized to execute the Form of Agreement with the above mentioned consultant pursuant to Request for Proposal No. RFP2025-15; and, 5. That the appropriate officials of City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 11. By-laws Resolution # 889/25 Moved By Councillor Nagy Seconded By Councillor Butt That By-law Numbers 8212/25 through 8214/25 be approved. Carried 11.1 By-law 8212/25 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees. 11.2 By-law 8213/25 Being a by-law to amend By-law 7739/20, a by-law to regulate and govern vehicles for hire within the City of Pickering. 11.3 By-law 8214/25 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees - 30 - Council Meeting Minutes November 24, 2025 13 12. Confidential Council - Public Report Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 6:00 pm in accordance with the provisions of the Municipal Act and Procedure By- law to consider matters pertaining to the Industry Stakeholder Appointments to Destination Pickering Board of Directors and Legal Advice regarding a Land Purchase Matter. These matters were discussed in closed session to receive advice subject to solicitor-client privilege, to consider a proposed or pending acquisition of land by the municipality and personal matters about an identifiable individual. 12.1 Confidential Memorandum from the Director, Economic Development & Strategic Projects Re: Industry Stakeholder Appointments to Destination Pickering Board of Directors A question and answer period ensued between Members of Council and staff regarding: • whether staff directly contacted any of the three recommended candidates and encouraged them to apply; • how much public outreach was conducted for the Board positions; • how many applications were received, including whether the City knew how many individuals saw the posting; • the types of individuals and skill sets sought and the skills the recommended candidates would bring; • concern regarding the candidate selection process, limited public awareness of the opportunity, and the CAO’s and the Mayor’s authority to appoint members to the Board without Council oversight; • concern that the process lacked transparency and accountability and that previous MAT discussions involved incomplete information, reinforcing the need for caution; and, • appreciation for the Report and support for the appointments and the value of industry leaders volunteering their time and expertise to promote Pickering as a destination. Resolution # 890/25 Moved By Councillor Brenner Seconded By Councillor Cook That the following industry stakeholders be appointed to the Destination Pickering Board of Directors for a term ending on December 1, 2028, or until a successor is appointed: - 31 - Council Meeting Minutes November 24, 2025 14 Michael Bertuzzi Dwyane McMulkin Jeff Park Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) 12.2 Director, Corporate Services & City Solicitor, Confidential Report LEG 09-25 Legal Advice regarding a Land Purchase Matter Resolution # 891/25 Moved By Councillor Cook Seconded By Councillor Nagy That the Director, Corporate Services & City Solicitor be authorized to proceed with the acquisition of Part 1, Plan 40R-33097, being a parcel of land adjacent to Walnut Lane, in accordance with the provisions contained in Confidential Report LEG 09- 25. Carried 13. Regional Councillor Updates There were no updates from Regional Councillors. 14. Other Business - 32 - Council Meeting Minutes November 24, 2025 15 • Councillor Brenner gave Notice of a Motion regarding Automated External Defibrillator (AED) awareness. • Councillor Brenner gave Notice of a Motion regarding Innovation, Science and Economic Development Canada conducting a review of Safety Code 6. • Councillor Cook gave Notice of a Motion regarding lack of GO Lakeshore Express service. Brief discussion ensued regarding City staff receiving a response from Metrolinx regarding the matter and the need to consult with staff. • Councillor Pickles gave Notice of a Motion regarding reopening the Seaton Trail. • Councillor Pickles gave Notice of a Motion regarding the Whitevale Schoolhouse. • Councillor Nagy promoted the City's upcoming winter fest event happening in December 2025. 15. Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Nagy That By-law 8215/25, to confirm the proceedings of the November 24, 2025 Council Meeting be approved. Carried 16. Adjournment Moved By Councillor Cook Seconded By Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 9:05 p.m. Dated this 24th day of November, 2025. Kevin Ashe, Mayor - 33 - Council Meeting Minutes 16 Susan Cassel, City Clerk November 24, 2025 - 34 - 1 Executive Committee Meeting Minutes Electronic Meeting December 01, 2025 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Regrets: Councillor L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Cassel - City Clerk J. Halsall - Division Head, Finance V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner R. Perera - Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating - 35 - Executive Committee Meeting Minutes December 01, 2025 2 electronically, save and except for Councillor Robinson. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Director, Community Services, Report CS 30-25 2026 Community Festivals, Events and Initiatives Authority to Execute Park Permits, Licence Agreements, and Funding Agreements Recommendation: Moved By Councillor Brenner Seconded By Councillor Butt 1. That staff be authorized to issue a park permit for use of Bruce Hanscomb Memorial Park by Alkame Dragon Boat Services from Sunday, May 24, 2026, until Sunday, May 31, 2026 (inclusive), for the Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 2. That staff be authorized to issue a park permit for use of Esplanade Park by Durham Community Health Centre on Friday, June 12, 2026, for National Indigenous Peoples Day, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 3. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 16, 2026, until Monday, June 22, 2026 (inclusive), for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative - 36 - Executive Committee Meeting Minutes December 01, 2025 3 Officer; 4. That staff be authorized to issue a park permit for use of Esplanade Park by ISKCON Durham from Friday, July 17, 2026, until Saturday, July 18, 2026 (inclusive), for Chariot Fest – Ratha Yatra, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Chariot Fest – Ratha Yatra, for use of on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 5. That staff be authorized to issue a park permit for use of Esplanade Park by Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 25, 2026, for the A.F.I.Y.U. Enterprise, Movie on the Esplanade and Cultural Event, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 6. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 6, 2026, until Monday, August 10, 2026 (inclusive), for the Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk to execute the Licence Agreement for Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 7. That staff be authorized to issue a park permit for use of Esplanade Park by Apostolic Pentecostal Church on Tuesday, August 11, 2026, for the APC Sing-a-long, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 8. That staff be authorized to issue a park permit for use of Esplanade Park by the Indo-Canadian Cultural Association of Durham on Saturday, August 22, 2026, for the Celebration of India’s Heritage, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 9. That the Director, Community Services, be authorized to enter into and execute Licence Agreement(s) with The Shops at Pickering City Centre for use of the parking lot and/or interior spaces for community engagement, on terms and conditions satisfactory to the Director, Community Services and Director, Corporate Services & City Solicitor; 10. That the Mayor and City Clerk be authorized to enter into and execute a Licence Agreement with Ontario Power Generation (OPG) for use of Kinsmen Park, Alex Robertson Park, and other OPG lands, for use by the City for the annual Canada Day event on terms and conditions satisfactory to the Director, - 37 - Executive Committee Meeting Minutes December 01, 2025 4 Community Services and Chief Administrative Officer; 11. That the Director, Community Services be authorized to execute funding agreements for Young Canada Works, Canada Summer Jobs, Summer Experience Fund, Celebrate Canada, and Experience Ontario for events, programs, and initiatives within Community Services, on terms and conditions satisfactory to the Director, Community Services, Director, Finance & Treasurer, Director, Corporate Services & City Solicitor and Chief Administrative Officer; and, 12. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Community Services, Report CS 34-25 Additional Funds for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement Second-Stage Request for Quotation No. RFQQ2025-5 A question and answer period ensued between Members of the Committee and staff regarding: • clarification that this project had experienced ongoing problems for the last several months and why it had taken so long to develop a plan to move forward after there had been reports that the ceiling material was flaking which caused the parking area to be closed; • whether the presence of lead in the flaking paint was identified as a health and safety issue by the Ministry; • why the skylight and ceiling paint work was not included in the previous restoration project, given that the paint was already flaking at that time; and, • the need to create a protocol to inform Members of Council about similar incidents so that they are well equipped to address concerns raised within the community. Recommendation: Moved By Councillor Brenner Seconded By Councillor Cook 1. That Report CS 34-25 regarding Additional Funds for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof - 38 - Executive Committee Meeting Minutes December 01, 2025 5 and Skylight Replacement be received; 2. That additional costs in the amount of $303,260.00 (net of HST rebate) over the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement resulting in a revised total net project cost of $2,074,189.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,074,189.00 to be funded from the Canada Community Building Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 4.3 Director, Community Services, Report CS 35-25 Consulting Services for Greenwood Community Centre Remediation & Demolition RFP2025-19 A question and answer period ensued between Members of the Committee and staff regarding: • confirmation that all groups using the old Greenwood Community Centre had been accommodated within the new Dorsay Community & Heritage Centre; • public engagement activities that would be undertaken for the new Greenwood Park; • clarification on the timing of the demolition of the Greenwood Community Centre; and, • whether the demolition project had already been awarded. Recommendation: Moved By Councillor Butt Seconded By Councillor Pickles 1. That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; - 39 - Executive Committee Meeting Minutes December 01, 2025 6 2. That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; 4. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 4.4 Director, Community Services, Report CS 36-25 Museum Deaccession Winter 2025 Artifact Deaccession List Recommendation: Moved By Councillor Brenner Seconded By Councillor Nagy 1. That Report CS 36-25 regarding Museum Deaccession be received; 2. That Council endorse the deaccession of museum artifacts, as set out in Attachment 1; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. Carried 4.5 Director, City Infrastructure, Report INF 13-25 Supply & Delivery of Street Sweeper Request for Quotation No. Q2025-26A Recommendation: Moved By Councillor Brenner - 40 - Executive Committee Meeting Minutes December 01, 2025 7 Seconded By Councillor Nagy 1. That the lowest compliant respondent, Epoke North America Inc. for Request for Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper, in the amount of $582,220.00 (net HST) or $646,530.00 (HST included) be accepted; 2. That the total gross project cost of $646,530.00 (HST included), and that the total net project cost of $582,220.00 (net HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $582,220.00 as approved in the 2025 Capital Budget, to be funded by a transfer from the Equipment Reserve Fund; and, 4. That the appropriate officials if the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business • Councillor Brenner gave Notice of a Motion regarding the closure of the Rouge National Urban Park pedestrian bridge. • Councillor Brenner raised concerns about the lack of sidewalks on Kingston Road east of Fairport Road following a recent accident that left someone in critical condition. Councillor Brenner asked when sidewalks could be expected in that area to improve safety, with R. Holborn, Director, Engineering Services, responding that the Region of Durham was planning to issue a tender for the Bus Rapid Transit project along Kingston Road, with the first section running from Dixie Road to Bainbridge Drive. R. Holborn stated that staff would confirm the timing for subsequent sections and provide an update to Council. 7. Adjournment Moved By Councillor Nagy Seconded By Councillor Cook That the meeting be adjourned. Carried - 41 - Executive Committee Meeting Minutes December 01, 2025 8 The meeting adjourned at 2:20 p.m. - 42 - 1 Planning and Development Committee Meeting Minutes Electronic Meeting December 01, 2025 - 07:00 PM Chair: Councillor Pickles Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor D. Pickles Regrets: Councillor M. Nagy Councillor L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni – Director, Corporate Services & City Solicitor S. Karwowski - Director, Finance & Treasurer S. Cassel – City Clerk C. Rose - Chief Planner D. Wylie – Manager, Zoning & Administration W. Ahamad – Planner II R. Perera – Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically, save and except for Councillor Nagy and Councillor Robinson. - 43 - Planning & Development Committee Meeting Minutes December 01, 2025 2 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 23-25 Pickering Official Plan Amendment 52 Informational Revision 29 Planning Act Conformity Amendments City Initiated File: OPA 25-002P K. Bentley, Director, City Development & CBO, appeared before Members of the Committee via electronic connection and introduced Report PLN 23-25, noting that it was an Official Plan Amendment intended to bring the City’s Official Plan into conformity with recent provincial legislative changes. A question and answer period ensued between Members of the Committee and staff regarding: • whether the removal of the mandatory pre-consultation requirement for development applications was a direct result of provincial legislation or a discretionary decision by the City; • whether the legislation had any restrictions on the ability to hold additional public information meetings to educate the public on certain development applications; and, • whether the amendments had any affect over parkland control. Moved by Councillor Butt Seconded by Councillor Cook 1. That Official Plan Amendment Application OPA 25-002P, initiated by the City of Pickering, as set out in Exhibit “A” to Attachment 1 to Report PLN 23-25 be approved to: a. amend existing policies to recognize the delegated authority of consent applications from the Region of Durham to the City of Pickering; - 44 - Planning & Development Committee Meeting Minutes December 01, 2025 3 b. no longer require pre-consultations but instead encourage pre- consultations between the Applicant and the City prior to submitting a development application; c. add revised Parkland Dedication policies; d. remove Density Bonusing policies entirely from the Pickering Official Plan; 2. That the Draft By-law to adopt Amendment 52 to the Pickering Official Plan, as set out in Attachment 1 to Report PLN 23-25, be finalized and forwarded to Council for approval; and, 3. That Informational Revision 29 to the Pickering Official Plan as set out in Attachment 2 to Report PLN 23-25 be approved. Carried 4.2 City Development Department & CBO, Report PLN 24-25 Zoning By-law Amendment Application A 03/25 Amendment to Consolidated Zoning By-law 8149/24, as amended City Initiated File: A 03/25 K. Bentley, Director, City Development & CBO, appeared before Members of the Committee via electronic connection and introduced Report PLN 24-25, noting the comprehensive zoning by-law review and update was completed late 2024 and took effect at the beginning of 2025. K. Bentley stated that the process modernized outdated by-laws and streamlined terms for better usability and explained that the current report addressed housekeeping amendments to clarify ambiguities and correct minor issues identified since its implementation. Moved by Councillor Butt Seconded by Councillor Cook 1. That Part 1 of City Initiated Zoning By-law Amendment Application A 03/25, to permit amendments to Zoning By-law 8149/24, as amended, to correct errors and omissions, and to add text clarifying zoning provisions and aid zoning interpretation, be approved; and, 2. That the Draft By-laws implementing Part 1 of Zoning By-law Amendment Application A 03/25, as set out in Attachments 1 and 2 to Report PLN 24-25, be finalized and forwarded to Council for adoption. Carried - 45 - Planning & Development Committee Meeting Minutes December 01, 2025 4 5. Member Updates on Committees There were no updates from Members on Committees. 6. Adjournment Moved by Councillor Cook Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 7:13 p.m. Dated this 1st day of December, 2025. - 46 - From: New Beginnings Community Church <admin@newbeginningscc.ca> Date: November 15, 2025 at 8:40:17 AM EST Subject: New Beginnings Communty Hurricane Relief Fund To the esteemed members of our community, The recent passage of Hurricane Melissa across Jamaica has left an indelible mark of devastation, compelling us to reach out with an urgent and heartfelt call for assistance. The magnitude of this natural disaster has resulted in widespread destruction, rendering countless families homeless, disrupting vital infrastructure, and precipitating critical shortages of essential resources across entire regions. The sheer scale of human suffering and the urgent need for reconstruction demand an immediate, compassionate, and concerted response. Guided by our fundamental principles of service and collective welfare, New Beginnings Community Church recognizes a profound moral and spiritual imperative to extend aid to those profoundly affected. Consequently, we have inaugurated the "Jamaica Recovery Aid" initiative, a comprehensive program designed to channel vital support directly to the most impacted communities. Our primary objective is to dispatch multiple shipping barrels and containers laden with desperately needed provisions. To facilitate this crucial mission, we are actively seeking donations of the following critical items: ***Sustenance Provisions:** Shelf-stable food items such as various canned goods (meats, fish,vegetables, fruits), rice, beans, pasta, and essential infant formula to address immediate nutritional needs. ***Hydration Essentials:** Bottled water, an indispensable commodity for drinking, cooking, and basicsanitation purposes.***Hygiene and Personal Care:** Diapers for infants and adults, sanitary pads, soap, toothbrushes,toothpaste, and other personal hygiene products to maintain health and dignity. ***Basic Medical Supplies:** Fundamental first aid kits, antiseptic wipes, bandages, and pain relievers to manage injuries and immediate health concerns. Your invaluable partnership is central to the success of this urgent undertaking. Contributions, whether in the form of tangible supplies or financial gifts, will directly underpin our efforts to alleviate suffering, restore stability, and rebuild lives within these struggling communities. Monetary donations are particularly vital, offering the flexibility to swiftly procure specific necessities, cover the substantial shipping and logistical costs, and adapt our response to the evolving needs of long-term recovery efforts. We kindly request that all financial contributions be securely directed to the "New Beginnings Church Hurricane Relief Fund." For detailed instructions on electronic transfers please reach out to me directly or cheque donations can be made payable to New Beginnings Community Church. Every single donation, irrespective of its size, holds the power to create a profound and enduring difference in the lives of our Jamaican brothers and sisters. Together, we can demonstrate an unwavering global solidarity, ensuring that hope perseveres even amidst profound adversity. We extend our deepest gratitude for your anticipated generosity, boundless compassion, and continued prayers as we strive to embody the spirit of altruism and service to those in dire need. With heartfelt appreciation, Corr. 46-25 - 47 - Angela Todd Anderson Administrator 1518 Nash Road Courtice, ON L1E 2K8 admin@newbeginningscc.ca 905-925-1369 - 48 - Report to Council Report Number: CAO 21-25 Date: December 15, 2025 From: Marisa Carpino Chief Administrative Officer Subject: Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot – Project Update Request for Tender No. T2024-7 – Milestone Report #2 File: A-1440 Recommendation: 1.That Report CAO 21-25 regarding Beachfront Park Master Plan (Phase 1Implementation) and Alex Robertson Park Gravel Parking Lot - Project Update, MilestoneReport #2, be received for information. Executive Summary: The purpose of this report is to provide an update on the construction of Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot. In accordance with item 7 of Report ENG 15-24 (Resolution #567/24), staff were directed to provide an operational and financial update for this project upon its completion. Milestone Report #1 was submitted through Report CAO 03-25 in March, 2025 (Resolution #685/25). The project was deemed substantially complete on June 27, 2025, and was opened for public use. The official opening and ribbon cutting event, held on July 16, 2025, was well attended. Due to delays in fabrication, the art designs created by five Indigenous artists, that were laser cut into steel panels, were installed after the official opening. The artist’s designs were recognized at the August 21, 2025 waterfront concert event. Two additional security cameras were also installed in Beachfront Park, along the length of the boardwalk. The total construction costs for the Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot, including all approved change orders, amounted to $9,653,501.00 (net HST) which is $854,086.00 (net HST) under the approved total net project cost. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. Financial Implications: The total net project cost for the two projects was approved in Report ENG 15-24 at $10,507,587.00 (net HST), with the source of funds coming from the Casino Reserve, the City’s DC Reserve and the DC Parks & Recreation Reserve Fund. The - 49 - CAO 21-25 December 15, 2025 Page 2 approved total net project cost was $10,096,605.00 (net HST) for Beachfront Park Master Plan (Phase 1 Implementation) and $410,982.00 (net HST) for Alex Robertson Park Gravel Parking lot. The total construction costs for the Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot, including all approved change orders, amounted to $9,653,501.00 (net HST). The total value of the approved change orders was $919,443.00 (net HST), which was less than the approved contingency amount of $1,647,265.00 (net HST). Change orders included costs for additional helical piles and removal of obstructions, stone revetment work at the east end of the boardwalk and west of Millennium Square, and additional electrical service requirements for security camera installation. Additional work also included $149,343.00 (net HST) for the pulverization and repaving of the waterfront trail from Sandy Beach Road to Beachfront Park that was approved on June 9, 2025 through Report ENG 13-25 (Resolution #754/25). No tariff costs were encountered on the precast concrete decking product that were projected in Milestone Report #1, however, there were some additional costs incurred due to the changing USD/CDN exchange rate. 1. Actual Net Project Cost – Beachfront Park Master Plan (Phase 1) Beachfront Park Master Plan (Phase 1 Implementation) construction $9,075,916.00 Contract Administration & Construction Inspection Services Indigenous Artist’s Fees and Interpretive Signage Accessibility Mats for Beach Access 122,547.00 65,872.00 12,566.00 Total Net Project Cost $9,276,901.00 2. Actual Net Project Cost – Alex Robertson Park Gravel Parking Lot Alex Robertson Park Gravel Parking Lot construction $345,435.00 Design & Contract Administration Services Topographic Survey 27,145.00 4,020.00 Total Net Project Cost $376,600.00 3. Total Actual Net Project Cost Beachfront Park Master Plan (Phase 1 Implementation) Alex Robertson Park Gravel Parking Lot $9,276,901.00 376,600.00 Total Net Project Cost $9,653,501.00 - 50 - CAO 21-25 December 15, 2025 Page 3 Discussion: The purpose of this report is to provide a final operational and financial project update on the construction of Beachfront Park Master Plan (Phase 1 Implementation) and the Alex Robertson Park Parking Lot, in accordance with item 7 of Report ENG 15-24 (Resolution #567/24). Work on site commenced in mid-September 2024 and continued through the winter months, focusing on the installation of the armourstone revetment work at the east and west ends of the elevated boardwalk structure and the installation of the helical piles that support the steel understructure of the boardwalk. Delivery and installation of the steel substructure and precast concrete decking for the elevated walkway commenced in early February 2025 and were completed by mid-June 2025, followed by the installation of the lights, safety railings, barrier free ramps to the beach, shade structures, and site furniture. The project was completed on time and under budget with total construction costs for the Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot, including all approved change orders, amounting to $9,653,501.00 (net HST). The approved total net project cost for the two projects was $10,507,587.00 (net HST). The project was deemed substantially complete on June 27, 2025, and was opened for public use. The official opening and ribbon cutting event was held on July 16, 2025. Due delays in fabrication, the art designs created by five Indigenous artists, that were laser cut into steel panels, were installed after the official opening. The artist’s designs were recognized at the August 21, 2025 waterfront concert event. While the gravel parking lot in Alex Robertson Park will be closed from early November to the end of April annually, the waterfront trail through Alex Robertson Park and Beachfront Park will remain open and be maintained during the winter months. The City Infrastructure Department has obtained equipment that is suitable for removing snow from the elevated boardwalk structure without causing damage to the precast concrete decking. Attachment: 1.Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson ParkGravel Parking Lot Site Photos - 51 - CAO 21-25 December 15, 2025 Page 4 Prepared By: Approved/Endorsed By: Arnold Mostert, O.A.L.A. Richard Holborn, P. Eng. Manager, Landscape & Parks Development Director, Engineering Services For Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer AM:am Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: Original Signed By: - 52 - Beachfront Park Master Plan (Phase 1 Implementation) Welcome, land acknowledgement, and public art interpretive sign at west end Elevated boardwalk structure facing east Attachment 1 to Report CAO 21-25 - 53 - Elevated boardwalk structure facing east – note accessible ramp and beach mats Accessible ramp down to the beach elevation and beach mobility mats - 54 - Elevated boardwalk structure facing west – note bicycle repair station on left side Ribbon cutting event at Beachfront Park on July 16, 2025 - 55 - Alex Robertson Park Gravel Parking Lot New gravel parking lot with paved barrier free parking spaces in Alex Robertson Park Resurfaced waterfront trail through Alex Robertson Park - 56 - Report to Council Report Number: CAO 22-25 Date: December 15, 2025 From: Marisa Carpino Chief Administrative Officer Subject: Construction of Dorsay Community & Heritage Centre Project Update Tender No. T2023-12 – Milestone Report #4 File: A-1440-001 Recommendation: 1. That Report CAO 22-25 regarding the Dorsay Community & Heritage Centre Project Update be received for information. Executive Summary: The purpose of this report is to provide a semi-annual project status update on the construction of the Dorsay Community & Heritage Centre (DCHC), previously called the Pickering Heritage & Community Centre (PHCC). In accordance with Recommendation 10 of Report FIN 03-24 (Resolution #398/24), staff were instructed to provide semi-annual project status updates on the construction of DCHC. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Priorities to Champion Economic Leadership & Innovation; Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; Lead & Advocate for Environmental Stewardship, Innovation & Resiliency; Strengthen Existing & Build New Partnerships; and, Foster an Engaged & Informed Community. Financial Implications: The project construction phase is nearly complete, which is reflected in the total expenditure to date. The current year-to-date total expenditure on the construction contract, as of the writing of this report, is $36,942,091.72 (HST exempt, billed as of September 2025) and when measured against the Council approved Purchase Order (PO 4500001411) amount of $51,953,000.00, represents a total expenditure of 71 percent, excluding anticipated invoices for November and December 2025. Furniture, fixture and equipment purchases, for products not included in the construction contract, are only just commencing. These items cannot be received at the project site until formal possession of the building is transferred to the City in accordance with the requirements of the Ontario Building Code, required insurance is in place, and the building is secured under the City’s control. The site currently remains in the care and control of the general contractor. Procurements have been coordinated and initiated to ensure that required goods and materials will arrive in a timely manner to enable staff to prepare the building for operation, after occupancy has been granted. - 57 - CAO 22-25 December 15, 2025 Page 2 Approved Change Orders to date have added a net total increase of $1,528,333.15 (HST exempt). Overall, the project remains well under budget, though delays in the delivery of certain key materials delayed the original target occupancy date from late October 2025 to January 2026. Seasonally dependent work, including most of the landscaping, will be supplied and installed in the spring of 2026 to minimize risk of damage or loss likely to occur if planting were to proceed just before the onset of winter. Coordinated efforts have been made by the entire project team, including consultants and contractors, to help mitigate any impact of the resulting delays. Commissioning and proactive review of the final stages of the project are already underway and will help to minimize deficiencies and enable staff to efficiently prepare this vibrant new facility for public use. Discussion: The purpose of this report is to provide operational and financial project updates on the construction of the DCHC in accordance with Recommendation 10 of Report FIN 03-24 (Resolution #398/24). 1. Decision History: A. Report CS 19-18; Resolution #455/18: RFP-6-2018 was awarded to Hariri Pontarini Architects in June 2018 for design and consulting services of Phase 1 of the PHCC project. B. Report CS 34-18; Resolution #08/18: Council directed staff to expand the scope of the design awarded for RFP-6-2018 to include Phase 2 design and related consulting services in the amount of $660,654.50 (HST included). C. Report CS 20-19; Resolution #72/19: Council directed staff to submit an application for funding to the Government of Canada’s Canada Cultural Spaces Fund for the construction of the PHCC. The City of Pickering was successful in securing $4,000,000.00 from the Canada Cultural Investment Fund toward construction costs for the PHCC. D. Report CS 40-19; Resolution #595/21: Council authorized staff to initiate and submit an application to the Investing in Canada Infrastructure Program to fund construction of PHCC. The City of Pickering was not successful in securing $12,500,000.00 in funding from the Government of Canada Investing in Infrastructure Program. E. Corr 24-21; Resolution #595/21: Council directed staff to submit an application for funding to the Government of Canada’s Green and Inclusive Community Building Program for the construction of the Council approved PHCC. The City of Pickering was successful in securing $12,500,000.00 toward construction costs for the PHCC. F. Report CS 27-21; Resolution #612/21: Council directed staff to finance the net amount of $126,691.00 in consulting costs to Hariri Pontarini Architects for the technical work required to complete the City’s application to the GICB program. G. Report OPS 17-22; Resolution #970/22; Council directed staff to allocate unspent funds provided by Reports CS 19-18 and CS 34-18 for architectural, landscape and engineering services for the PHCC at the Pickering Museum Village be re-allocated for the conversion - 58 - CAO 22-25 December 15, 2025 Page 3 of existing technical documents to meet Net-Zero Design criteria in accordance with the City’s Green and Inclusive Community Building grant application in the net amount of $394,727.00. H. Report OPS 03-23; Resolution #79/23: Council directed staff to award consulting and professional services to Archaeological Services Inc. in the amount of $364,708.00 (HST Included) to complete an archaeological review of existing property to be affected by the construction of the PHCC. I. Report FIN 01-24; Resolution #379/24: Council confirmed PHCC as a Capital Budget priority and requested that the Mayor include the applicable funds in the 2024 Current and Capital Budget and Capital Forecast. The estimated gross construction cost is $61.2 million less Federal Grants of $16.5 million which results in net construction cost of $44.7 million. Council authorized staff to pursue naming rights revenues for the confirmed Capital Budget priorities. J. Report FIN 03-24; Resolution #398/24: Council awarded the construction tender of the PHCC project to J. R. Certus. K. Report CS 25-24; Resolution #574/24: Council directed staff to explore the naming of the exhibit gallery in the PHCC as the John E. Anderson Exhibit Gallery. L. Report CAO 05-24: Resolution #533/24; staff provided Council with an update on the PHCC project. M. Report CAO 07-24: Resolution #632/24; staff provided Council with an update on the PHCC project. N. Report CS 01-25; Resolution #686/25; Council approved the naming of the exhibit gallery to be the John E. Anderson Exhibit Gallery. O. Report ECD 05-25: At the May 26, 2025 Council Meeting, staff recommended accepting $1,000,000.00 from Dorsay Developments Corporation in exchange for naming rights of Pickering’s new community centre, (previously called the Pickering Heritage & Community Centre) to be called the Dorsay Community & Heritage Centre. P. Report CAO 10-25: Resolution #764/25; staff provided Council with an update on the DCHC project. Q. Report CS 22-25; Resolution #840/25; Council directed staff to award the commission of public art at the main entrance of DCHC to Hooman Mehdizadehjafari in the amount of $112,566.43 (HST included). - 59 - CAO 22-25 December 15, 2025 Page 4 2.Site Works & Construction Activity: Construction is progressing well and nearing completion, with substantial performance anticipated by or before the end of January 2026. •Building Enclosure: All essential structural work has been completed except the feature stair, which has been delivered to the site and will soon be installed. Similarly,much of the building envelope has been completed with the building expected to be fully enclosed before the end of this calendar year. Delivery of glazing and cladding bothoccurred late but are now nearing completion. Temporary measures were implemented to allow interior work to proceed separately to minimize the effects. All roofing work hasalso been completed. •Mechanical & Electrical: Permanent power connection has been achieved, and the energization of the various mechanical and electrical systems is proceeding in stages. Most of the electrical rough-in work, including installation of electrical panels and switch boards, automatic transfer switches, transformers, a large generator, as well as wiring has been completed. About 80 percent of the mechanical systems installation which includes boilers, heat pumps, water reservoir and treatment systems, cold and hot water plumbing lines, drainage lines, air handling systems including ductwork has been completed. The last of the lighting fixtures are arriving on site and being installed. Similarly, the fire pump and most of the sprinkler system have been installed. Commissioning work on all key systems is underway in preparation to hand over the project to the City. The next phase of the work includes training staff on all of the new building systems. •Other Interior Works: Interior work is also progressing well, including the installation ofthe partition walls, ceiling, doors, and washrooms. Temporary measures were implemented to ensure that this work would not be significantly impacted by delaysaffecting completion of the building envelope. Installation of millwork, flooring, hardwareand life-safety devices is already underway in coordination with authorities havingjurisdiction to avoid potential occupancy delays. The project team met with key staff from Building Services and Fire Services in November 2025 to ensure that all partieswere aware of the process and requirements. •Site Works: The Toronto and Region Conservation Authority (TRCA) lands immediatelyto the west of the project site have been transferred to the City, under full ownership (see Attachment 1). These lands will provide overflow parking during peak use andevents, as well as providing parking for members of the public who wish to access theGreenwood Lands for hiking and recreation. A new trailhead will be added to markaccess to the TransCanada Trail as it passes through the western edge of the DCHC property. Demolition and removal of the former museum administration building and allpreviously existing landscape features are complete. The site grading is almost completed with some grading and gravel base installation still ongoing at the overflowparking area. The driveway work is progressing with the concrete curbs completed, and the gravel base installed in anticipation of the first asphalt coat to be applied soon. - 60 - CAO 22-25 December 15, 2025 Page 5 Other ongoing landscaping works include concrete bases for light posts and the base for the artwork that was recently approved by Council, and partial tree planting. Sodding and seeding is to be done in spring 2026 in order to prevent shock and premature death over the winter. Similarly, the rest of the tree planting is to be completed in the spring of 2026. • Signage: Design for all required interior and exterior wayfinding and signage is complete. Illuminated, pin-mounted letters on the building face will be mounted following the installation of the wood siding. The installation for the rest of the signage, including interior and exterior wayfinding signs and the roadside (pylon) sign is expected to start soon. A permit application has been approved by the Ministry of Transportation (for the roadside sign. TRCA will provide a trail head and signage connecting to the TransCanada Trail. This work is to be done separately from the construction project, in coordination with TRCA, and will be in the form of an information kiosk at the trail head. 3. Schedule: The building will be open for public use in April 2026, as planned, though the precise timing of installation of seasonally dependent landscaping works may be dependent on the arrival of suitable weather and temperature. Minor slippage in the overall project schedule was noted in Report CAO 10-25, with the anticipated date for occupancy now expected closer to the end of January 2026. The entire project team remains committed and continues to work diligently and cooperatively to ensure that the facility is complete well in advance of the public opening. 4. Transit Stop at the DCHC: As per Resolution #764/25 staff were directed to issue a formal request to Durham Region Transit (DRT) for the provision of a bus stop in proximity to the DCHC. On July 18, 2025, the CAO issued a letter to DRT making the request. City staff met with the General Manager of DRT and staff on October 3, 2025, to discuss transit options to the site. Staff from DRT raised some concerns over lack of resources, ability to service a new route, and lack of demonstrated demand for a dedicated route or transit stop. DRT staff remained open to further discussions and options. Further discussions will take place over the next few months. 5. Operating Plan Operational planning is well underway, and the following updates have occurred since the first Milestone Update #3. The DCHC is expected to open in April 2026. • Stakeholders: Residents from the Greenwood Community Centre: Staff have been meeting regularly with volunteers of the Greenwood Recreation Association (GRA) to plan for a smooth transition from activities that are currently offered at the Greenwood Community Centre to take place in the DCHC. A comprehensive annual plan including community events, meetings and activities was submitted by the GRA and all requested dates and times have been booked at the DCHC. All requested dates and times for meetings have been booked for the Greenwood Community Association (Ratepayers Association). All requested meetings and spinning programming have been booked at - 61 - CAO 22-25 December 15, 2025 Page 6 the DCHC for the Shuttlebug Weavers Guild. Staff are also working with volunteers of the Guild to accommodate some large looms in Oddfellows Hall through a licence agreement that will come to Council for approval in early 2026. Programs: A comprehensive array of culture and recreation programs will be offered at the DCHC. Registration for recreation programs opened to the public on October 1, 2025, through an Early Bird Registration campaign, which offered complimentary one-week trial programs beginning in late April, and standard four-to-six-week programs commencing in May. In order to promote the new facility staff are offering free programs and several mini sessions for residents to trial programs. An exhibit plan has been completed and the first exhibit, ‘Forever Botanicals’, which is currently showing at the Gardiner Museum, Toronto, has been booked. Staff are working on a range of events for 2026 including the launch event, events in partnership with the GRA, and a wide range of community festivals and events. Looking ahead, DCHC programs will be featured in the 2026 Spring Program campaign, scheduled to launch in February 2026 and the Summer Camps campaign in March 2026. Currently, there are 771 registrations (683 residents, 88 non-resident) for programs. •Facility Bookings and rentals: Staff attended two wedding shows in 2025 to promotethe facility and facility bookings are actively being taken. Additional wedding shows arebooked in early 2026. Marketing and promotional activities commenced on September 4, 2025, with the launch of the Facility Rentals campaign targeting the wedding market.Key initiatives included launching a dedicated webpage: pickering.ca/dchcrentals, featuring comprehensive facility offerings and wedding packages. Since the campaignlaunch, staff have received significant interest in the upcoming Sip n’ See event, scheduled for June 2026, and have confirmed one wedding booking to date. The Sip n’See event will provide: A guided tour of the facility and grounds staged with a mockwedding. Onsite staff will be available for immediate bookings. •Staffing Plan: staff positions have been identified for the facility, and job descriptionsare being fine-tuned for applicable positions. Hiring will begin in the first quarter of 2026so that all positions are secured for the opening of the facility. Attachment: 1. Site Plan for DCHC Project, Lands Transferred to the City of Pickering - 62 - CAO 22-25 December 15, 2025 Page 7 Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Lou Khassay, OAA, LEED AP Vince Plouffe, OAA, MRAIC Senior Project Manager, Capital Projects Division Head, Facilities Management & Construction Original Signed By Laura Gibbs, MBA, MSc. Director, Community Services LG:dy Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 63 - 6T H C O N C E S S HW Y 7 IO N R OGATE A #1 D APPROXIMATE LOCATION OF TRANS-CANADA TRAIL VIF 6600 S SECCE TAROU ERIF LINE OF ASPHALT HIGHWAY BUS DROP-OFF LINE OF GRAVEL HIGHWAY SHOULDER STAKED TOP OF BANK 7000 BOTTOM OF SLOPE PARKING 15 8 GRAVEL PARKING BEYOND PROPERTY LINE PARKING 48 SPOTS ASPHALT DRIVEWAY APPROXIMATE LOCATION OF TRANS-CANADA TRAIL VIF BOTTOM OF SLOPE LONG TE R M S TABL E TOP OF SL OPE STAK ED TOP OF B AN K 10M from LTS T OS PROPERTY LINE Attachment 1 to Report CAO 22-25CAO 22-25 ATTACHMENT 1 SITE PLAN OF DCHC PROJECT SHOWING ACQUIRED TRCA LANDS HP HP HP ROADSIDE SIGN HP FIRE ACCESS ROUTE ASPHALT DRIVEWAY EMBANKMENT CONTINUES BEYOND PRI M A R Y FIR E F I G H T E R PAT H W A Y AC C E S S DIS T A N C E T O E N T R Y 15m GAR D E N LOW NATIVE PLANTING BENCH BICYCLE PARKING GARDEN GARDEN GRAVEL MAINTENANCE PATH GRAVEL MAINTENANCE PATH SERVICE SCREEN & PAD FIRE PROTECTION ENTRANCE WATER TANKS UNDERGROUND GATE TRANSFORMER PROPERTY SERVICE TRENCH ACQUIRED GENERATOR FROM SECONDARY ENTRANCE DORSAY 147.55 GRAVEL MAINTENANCE PATH T.R.C.A. COMMUNITY EXP.AGGR. CONCRETE PATIO & HERITAGE 3,670 m2 GARDEN TRANS CANADA STEPPING STONES CENTRE TRAIL TO RE-ROUTE TC TRAIL THROUGH NEW SIDEWALK SYSTEM TO LINK TO EXISTING PATH CROSSWALK EMBANKMENT NORTH OF SITE EXPOSED AGGREGATE EXP.AGGR. CONC.PATHWAY CONCRETE PATHWAY PATHWAY 832 0 2 T O T A L D E P T H O F B D G 25 16 GRAVEL PARKING PATHWAY SLOPED FOR UNIVERSAL ACCESS & TO MEET EXISTING GR A V E L M A I N T E N A N C E P A T H SNOW STORAGE PROVISION PA R K I N G 37 48 PAR K I N G 26 36 MEADOW GARDEN 105 104 92 91 67 66 54 53 29 LOT LINE BUILDING 1: RELOCATED (HARVEY HOUSE) LOADING PAR K I N G 1 7 HB PATHWAY SLOPED FOR UNIVERSAL ACCESS & TO MEET EXISTING UP BUS PARKING 147.55 NATIVE 2000 EV BUILDING 2: WASTE MGMT LANDSCAPING & PAD RELOCATED (LOG HOUSE) ENCLOSURE SEE LANDSCAPE DWGS EVC EV UP EVC EXISTING GRAVEL PATH EV EV NATIVE LANDSCAPING SNOW STORAGE SEE LANDSCAPE PROVISION DWGS ENSURE CLEARANCE AND SLOPE SUITABLE FOR SKIDSTEER ACCESS FOR MAINTENANCE PATHWAY EXISITING SHED 28 1 EXISTING FOREST TO REMAIN GRAVEL PARKING NORTH NOT TO SCALE - 64 - Report to Council Report Number: CLK 06-25 Date: December 15, 2025 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Xerox Canada Ltd. Print Shop Equipment Lease Renewal Red X. Technologies Inc. File: A-1440 Recommendation: 1.That Report CLK 06-25 regarding Xerox Canada Ltd. Print Shop Equipment Lease Renewal be received; 2.That Council approve the new lease agreements with Xerox through Red X Technologies Inc. for a period of five and a half years; from May 1, 2026 to October 31, 2031 with the option to extend to October 31, 2033, based on the terms and conditions of collaborative agreement number OECM-2022-411 - Multi-Function Devices and A4 Printer; 3.That the Director, Corporate Services & City Solicitor be authorized to execute the lease agreement for the Xerox Canada Ltd. printers and any related agreements; 4.That the total contract value over the lease term, not to exceed $291,760.29 (net HST), be funded through the approved Current Budgets from 2026 to 2031; and, 5.That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Executive Summary: The purpose of this report is to renew the lease for two high- capacity printers located in the Print Shop at City Hall: •Xerox Versant 280 (color printer) •Xerox PrimeLink B9125 (black-and-white printer) The current lease agreement is expiring on April 30, 2026, and a new lease has been negotiated under the terms of the Ontario Education Collaborative Marketplace (OECM) agreement (#OECM-2022-411-11), which the City will join through a Customer-Supplier Agreement (CSA). The new lease includes the replacement of the current two printers with updated models and reflects current market rates and service terms, with maintenance and support provided by Xerox Canada Ltd. (Xerox) under the CSA. In accordance with Section 13 of the Purchasing Policy PUR 010, the City may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. - 65 - CLK 06-25 December 15, 2025 Page 2 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Champion Economic Leadership & Innovation. Financial Implications: The proposed lease is based on semi-annual payments of $26,064.92 (excluding HST), for a 66-month term. The total contract value over the term is approximately $286,714.12 (excluding HST) and the total net cost is $291,760.29 (net HST) over the full lease term. The funding for this lease will be included annually in the Print Shop/Mail Room approved Current Budget for the five and a half year lease period. Discussion: The purpose of this report is to renew the lease agreement with Red X Technologies for two printers located in the Print Shop at City Hall. These devices are essential for producing public notices and other high-volume print jobs. In 2015, Red X Technologies Inc. was awarded a five and a half year contract with the City for the provision of two Xerox printers for the Print Shop/Mailroom. At the expiration of the contract, it was renewed for an additional 63 months, which will end on April 30, 2026. In preparation for renewing the lease for the black-and-white and color printers in the Print Shop, staff have received pricing from Red X Technologies Inc. in accordance with the OECM agreement. Red X Technologies Inc. is the City’s local authorized Xerox distributor, providing competitive pricing and support under the OECM agreement. Xerox is a vendor of record for large volume, print shop photocopiers approved by the OECM, which solicits bids and awards contracts to be used by colleges, universities, school boards and municipalities across Ontario. The new lease agreement is for a term of 66 months and provides for 11 semi-annual payments of $26,064.92 plus applicable taxes. The contract renewal will replace the existing printers with newer machines with more advanced printing capabilities at the same rate provided under the previous agreement. The lease and maintenance agreements are governed by the OECM CSA between the City and Xerox, which aligns with the OECM agreement. Key provisions of the CSA include a term effective from the date of execution, through October 31, 2031, with a potential extension to October 31, 2033. Pricing and services are based on standardized rates and specifications outlined in the OECM agreement. The CSA also includes provisions for termination with notice, including for cause or material changes in municipal requirements. Additionally, Xerox is obligated to provide preventative maintenance, repairs, and supply replenishment under the CSA terms. It should be noted that selecting a new vendor would require replacing the existing Xerox printers with different equipment. This change would involve significant upfront costs for new hardware, installation, and staff training. It could also lead to additional expenses for integration with current systems and potential downtime during the transition. By renewing the lease with Xerox through Red X Technologies Inc., the City avoids these extra costs and ensures continuity of service at competitive rates. - 66 - CLK 06-25 December 15, 2025 Page 3 Since receiving the pricing from Red X Technologies Inc., the new OECM agreement has introduced an increase in pricing for leased equipment. In order to take advantage of the more favorable rates that were communicated to the City prior to this adjustment, it is necessary to renew the agreement before the end of 2025. Acting within this timeframe will allow the City to secure the previously quoted pricing and avoid the higher costs associated with the updated OECM structure. This proactive approach ensures fiscal responsibility while maintaining continuity of essential print services. Staff are therefore seeking Council’s approval to enter into the new lease agreements with Xerox through Red X Technologies Inc. Attachment: None. Prepared By: Approved/Endorsed By: Rumali Perera Cathy Bazinet Deputy Clerk Manager, Procurement Susan Cassel City Clerk Paul Bigioni Director, Corporate Services & City Solicitor Stan Karwowski Director, Finance & Treasurer SC:rp Original Signed By:Original Signed By: Original Signed By: Original Signed By: Original Signed By: - 67 - CLK 06-25 December 15, 2025 Page 4 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: - 68 - Report to Council Report Number: CS 37-25 Date: December 15, 2025 From: Laura Gibbs Director, Community Services Subject: Consulting Services for Harvey House Restoration RFP2025-21 File: A-1440-001 Recommendation: 1.That Request for Proposal No. RFP2025-21 for Consulting Services for the Harvey House Restoration, as submitted by +VG Architects in the amount of $82,374.72 (netHST) or $91,473.50 (HST included), be accepted; 2.That the total gross project cost of $119,385.00 (HST included) for design and associated costs, and the total net project cost of $107,510.00 (net HST) be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of$107,510.00 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from Property Taxes and the Facilities Reserve; 4.That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Proposal No.RFP2025-21; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in the report. Executive Summary: The purpose of this report is to award professional consulting services for the design and associated costs required for the Harvey House Restoration at Pickering Museum Village. The Harvey House, originally constructed between 1920 and 1940, is among the earliest examples of prefabricated kit homes marketed and shipped as complete building packages. The building has since been relocated and placed on a full basement and foundation as part of the new Dorsay Community & Heritage Centre (DCHC) project. Harvey House is intended to function as a public programmable space, accommodating a range of uses such as workshops, programs, meetings, birthday parties, and facility rentals. Request for Proposal No. RFP2025-21 was advertised on the City’s bids&tenders portal on October 8, 2025, and closed on October 30, 2025. Six proposals were submitted. The Evaluation Committee, consisting of staff from Community Services, reviewed and evaluated submitted proposals based on each proponent’s experience and qualifications, similar projects, project understanding, and pricing. - 69 - CS 37-25 December 15, 2025 Page 2 All required pre-conditions of award have been received, reviewed and approved. The top ranked proposal submitted by +VG Architects, in the amount of $82,374.72 (net HST) or $91,473.50 (HST included), is recommended for approval. It is recommended that the total gross project cost of $119,385.00 (HST included), and the total net project cost of $107,510.00 (net HST) be approved. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. RFP Amount RFP2025-21 $80,950.00 HST (13%) 10,523.50 Total Gross Project Cost $91,473.50 2. Estimated Project Costing Summary RFP2025-21 $80,950.00 Permits, Approvals 7,000.00 Testing, Inspections 8,000.00 Contingency 9,700.00 Total Project Cost $105,650.00 HST (13%) 13,735.00 Total Gross Project Costs $119,385.00 HST Rebate (11.24%) (11,875.00) Total Net Project Cost $107,510.00 3. Approved Source of Funds Approved Code Source of Funds Approved Budget YTD Actuals + Commitments Balance available Funds Required C10250.2010 (2020) Property Taxes $30,000.00 $0.00 $30,000.00 $30,000.00 C10250.2503 (2025) Facilities Reserve 78,000.00 0.00 78,000.00 77,510.00 Total Funds $108,000.00 $0.00 $108,000.00 $107,510.00 Project Cost under (over) approved funds by $490.00 - 70 - CS 37-25 December 15, 2025 Page 3 It is recommended that all costs be consolidated under the capital project C10250.2503 (Harvey House Restoration). The funding from C10250.2010 (Harvey House Restoration - Design) will be transferred to C10250.2503 and capital account C10250.2010 will be closed. The two capital projects referenced above will be tendered as one project. The balance of consolidated funding will be used for construction work, to follow completion of design. Discussion: The purpose of this report is to award professional consulting services for the design and associated work required for the Harvey House Restoration at Pickering Museum Village. The Harvey House, originally constructed between 1920 and 1940, is among the earliest examples of prefabricated kit homes marketed and shipped as complete building packages. Manufactured by the Canadian Aladdin Company, one of North America’s most enduring and successful kit home producers, the building has since been relocated and placed on a full basement and foundation as part of the DCHC project. Harvey House is intended to function as a public, programmable space accommodating a range of uses such as workshops, programs, meetings, birthday parties, and facility rentals. Architecturally, the structure is a modest, one-story, early-twentieth-century hip-roofed building measuring approximately 40 feet by 25 feet. Window openings vary in size across the elevations. The restoration will include: •Interior renovations: structural repairs, millwork, creating programmable and storagespaces. •Exterior improvements: reinstating porch and stairs, new mudroom, roof and wallrestoration. •Mechanical, electrical systems: providing year-round heating and cooling, newlighting, information technology, audio visual and security systems. •Accessibility: accessible ramp at front entrance. •Testing and inspections: testing of existing conditions for designated substances. Subject to Council approval, design work will commence immediately, anticipating completion by Q3 of 2026. Request for Proposal No. RFP2025-21 was advertised on the City’s bids&tenders portal on October 8, 2025, and closed on October 30, 2025. Six proposals were submitted. The Evaluation Committee, consisting of staff from the Community Services Department, reviewed and evaluated submitted proposals based on each proponent’s experience and qualifications, similar projects, project understanding, and pricing. All required pre-conditions of award have been received, reviewed and approved. The top ranked proposal submitted by +VG Architects, in the amount of $82,374.72 (net HST) or $91,473.50 (HST included, is recommended for approval. It is recommended that the total gross project cost of $119,385.00 (HST included), and the total net project cost of $107,510.00 (net HST) be approved. - 71 - CS 37-25 December 15, 2025 Page 4 Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP Division Head, Facilities Management Manager, Procurement & Construction Original Signed ByOriginal Signed By Dennis Yip, P.Eng., PMP®, CEM, LEED®, AP Laura Gibbs, MBA, MSc. Manager, Facilities Capital Projects Director, Community Services Original Signed By Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer LG:vp Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 72 - Report to Council Report Number: ENG 21-25 Date: December 15, 2025 From: Richard Holborn Director, Engineering Services Subject: Recommendation for Letter of Support to Seek Funding for Replacement Vessel For PARA Marine Search and Rescue Waterfront Visionary Advisory Committee File: A-1440 Recommendation: 1.That Report ENG 21-25 regarding the Waterfront Visionary Advisory Committee recommendation to request Council to prepare a letter of support to seek federal funding for a replacement vessel for PARA Marine Search and Rescue be received; 2.That the Mayor be authorized to send a letter of support from the City of Pickering to Juanita Nathan, MP Pickering-Brooklin seeking federal funding for a replacement vessel for PARA Marine Search and Rescue; and 3.That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Executive Summary: The purpose of this report is to bring forward the recommendation of the Waterfront Visionary Advisory Committee (WVAC), requesting that Council prepare a letter of support, seeking federal funding for a replacement vessel for PARA Marine Search and Rescue. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: There are no direct financial implications to this report. Discussion: The purpose of this report is to bring forward the recommendation from the WVAC, requesting that Council prepare a letter of support to seek federal funding for a replacement vessel for PARA Marine Search and Rescue. At the June 16, 2025 WVAC meeting, C. Thompson, Commodore, PARA Marine Search & Rescue (PMSAR) appeared before the Committee and provided a brief overview of their 58+ years of service, their strategic plan, their training programs, and rescue services. The Commodore advised the WVAC that they are in need of a replacement search and rescue vessel as their existing vessel is reaching end of life. The vessel has required some major - 73 - ENG 21-25 December 15, 2025 Page 2 repairs of the past few years that has extended its life, but will need to be replaced in the coming years. PMSAR need to obtain significant funds to be able to purchase the replacement vessel. The WVAC passed the following motion: “That the Waterfront Advisory Committee request that Council seek Federal funding for a replacement vessel for PARA Marine Search and Rescue, and endorses a letter of support for Council to seek federal funding.” Should Council approve the recommendations within Report ENG 21-25, a letter of support will be drafted for the Mayor’s signature and then sent to Juanita Nathan, MP Pickering-Brooklin. Attachment: None Prepared By: Approved/Endorsed By: Arnold Mostert, OALA Richard Holborn, P. Eng Manager, Landscape & Parks Development Director, Engineering Services AM:am Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 74 - Report to Council Report Number: FIN 19-25 Date: December 15, 2025 From: Stan Karwowski Director, Finance & Treasurer Subject: 2026 Interim Levy and Interim Tax Instalment Due Dates File: F-4200-001 Recommendation: 1. That an interim property tax levy be adopted for all realty property classes for 2026; 2. That the interim property tax levy instalment due dates be February 24, 2026 and April 24, 2026; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is for Council to adopt a by-law that establishes an interim tax levy to all property classes, payment due dates, and penalty and interest charges. Under Provincial legislation, the interim levy can be no more than 50 percent of the previous year’s annualized taxes. The interim tax levy raises funds that are used for the continuing operations of the City of Pickering, Region of Durham and the school boards, until such time that Council approves the 2026 tax rates required to raise the levy as reflected in the Mayor’s 2026 Current Budget and to levy taxes for school boards and for the Region of Durham. The 2026 tax due dates are relatively unchanged from prior years. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key to Deliver on Good Governance – Open & Transparency. Discussion: The purpose of this report is for Council to adopt a by-law that establishes an interim tax levy to all property classes, payment due dates, and penalty and interest charges. Under Provincial legislation, the interim levy can be no more than 50 percent of the previous year’s annualized taxes. In accordance with the Municipal Act, 2001, as amended, the City issues interim property tax bills based on the previous year’s annualized taxes, until such time that Council approves the - 75 - Report FIN 19-25 December 15, 2025 Page 2 2026 tax rates required to raise the levy as reflected in the Mayor’s 2026 Current Budget and to levy taxes for school boards and for the Region of Durham. Those taxpayers that utilize the City’s Pre-authorized Tax Payment Plan (PTP) will have the benefit of spreading the 2026 tax increase over six instalments that occur after the Mayor’s Budget was adopted and after the Province sets the 2026 (final) education tax rates. The City currently has approximately 13,600 taxpayers using the monthly PTP program. Taxpayers who have taxes included with their mortgage payments pay their taxes over a 12-month period and also do not experience the impact of an increase to the same extent as a taxpayer who pays their taxes on the four regular instalment due dates. Attachment: 1.By-law to Establish the 2026 Interim Instalment Due Dates for All Realty Classes Prepared By: Original Signed By Karen Uphoff Supervisor, Taxation Approved/Endorsed By: Original Signed By James Halsall Division Head, Finance Original Signed By Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 76 - Attachment #1 to Report FIN 19-25 The Corporation of the City of Pickering By-law No. /25 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2026 Whereas Section 317 of the Municipal Act, 2001, S.O.2001, c.25, as amended, provides that the council of a local municipality may, before the adoption of the estimates for the year, pass a by-law levying amounts on the assessment of property, in the local municipality ratable for local municipality purposes; and Whereas, the Council of the Corporation of the City of Pickering deems it appropriate to provide for such an interim levy on the assessment of property in this municipality. Now therefore, the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. The amounts levied shall be as follows: a. For the residential, pipeline, farmland and managed forest property classes there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and school purposes levied in the year 2025. b. For the multi-residential, commercial and industrial property classes there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and school purposes levied in the year 2025. c. For the payment-in-lieu property classes, there shall be imposed and collected an interim levy of: If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and where applicable for school purposes, levied in the year 2025. 2. For the purposes of calculating the total amount of taxes for the year 2026 under paragraph 1, the Treasurer has the authority to prescribe the percentage for the calculation of the interim taxes, and if any taxes for municipal and school purposes were levied on a property for only part of 2025 because assessment was added to the collector’s roll during 2025, an amount shall be added equal to the additional taxes that would have been levied on the property if taxes for municipal and school purposes had been levied for the entire year. 3. The provisions of this by-law apply in the event that assessment is added for the year 2025 to the collector’s roll after the date this by-law is passed and an interim levy shall be imposed and collected. - 77 - By-law No. Page 2 4. Taxes shall be payable to the Treasurer, City of Pickering. 5. When not in default, the payment of taxes, or any instalment thereof, may also be made at any financial institution permitted by Subsection 346 (2) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended. 6. The Treasurer may mail, or cause to be mailed, all notices of taxes required in accordance with the provisions of the Municipal Act, 2001, S.O. c. 25, as amended, to the address of the residence or place of business or to the premises in respect of which the taxes are payable unless the taxpayer directs the Treasurer in writing to send the bill to another address, in which case it shall be sent to that address. Notices will not be mailed to tenants. It is the responsibility of the person taxed to notify and collect taxes from tenants or other persons. 7. The Treasurer is hereby authorized to accept part payment from time to time on account of any taxes due, in accordance with the provisions of subsection 347 (1) and (2) of the Municipal Act, 2001, S.O. c.25, as amended, and to give a receipt for such part payment under Section 346 (1) of the Municipal Act, 2001, S.O. c.25, as amended. 8. The Treasurer is hereby authorized to prepare and give one separate tax notice for the collection of 2026 interim taxes, one notice being an interim notice, with two instalments under the provisions of Section 342 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as follows: Interim Tax Notice - Due date of the first instalment February 24, 2026 - Due date of the second instalment April 24, 2026; or either date adjusted by the Director, Finance & Treasurer. 9. Section 8 of this by-law in respect to the due dates does not apply to those taxpayers who participate in the City’s monthly Pre-authorized Tax Payment plan (PTP). Monthly PTP interim due dates are the 1st, 8th, and 16th day of each month. 10. Except in the case of taxes payable in respect of assessments made under Sections 33 and 34 of the Assessment Act, R.S.O. 1990, c.A31, as amended, the late payment charge of 1.25 per cent for non-payment of taxes and monies payable as taxes shall be added as a penalty to every tax or assessment, rent or rate of any instalment or part thereof remaining unpaid on the first day of default and on the first day of each calendar month thereafter in which such default continues pursuant to subsections 345 (1), (2) and (3) of the Municipal Act, 2001, S.O. c.25, as amended. The Treasurer shall collect by distress or otherwise under the provisions of the applicable statutes all such taxes, assessments, rents, rates or instalments or parts thereof as shall not have been paid on or before the several dates named as aforesaid, together with the said percentage charges as they are incurred pursuant to sections 349, 350 and 351 of the Municipal Act, 2001, S.O. c.25, as amended. - 78 - By-law No. Page 3 11. In the case of taxes payable in respect of assessments made under Sections 33 and 34 of the Assessment Act, R.S.O. 1990, c.A.31, as amended, the late payment charge of 1.25 per cent for non-payment of taxes and monies payable as taxes shall be added as a penalty to every tax so payable remaining unpaid on the first day after 21 days from the date of mailing by the Treasurer of a demand for payment thereof and on the first day of each calendar month thereafter in which default continues pursuant to subsections 345 (1), (2) and (3) of the Municipal Act, 2001, S.O. c.25, as amended. It shall be the duty of the Treasurer immediately after the expiration of the said 21 days to collect at once by distress or otherwise under the provisions of the applicable statutes, all such taxes as shall not have been paid on or before the expiration of the said 21 day period, together with the said percentage charges as they are incurred pursuant to sections 349, 350 and 351 of the Municipal Act, 2001, S.O. c.25, as amended. 12. Nothing herein contained shall prevent the Treasurer from proceeding at any time with the collection of any rate, tax or assessment, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes. 13. Where tenants of land owned by the Crown or in which the Crown has an interest are liable for the payment of taxes and where any such tenant has been employed either within or outside the municipality by the same employer for not less than 30 days, such employer shall pay over to the Treasurer on demand out of any wages, salary or other remuneration due to such employee, the amount then payable for taxes under this by-law and such payment shall relieve the employer from any liability to the employee for the amount so paid. 14. If any section or portion of this by-law is found by a court of competent jurisdiction to be invalid, it is the intent of Council for the Corporation of the City of Pickering that all remaining sections and portions of this by-law continue in force and effect. 15. That this by-law is to come into effect on the 15th day of December, 2025. By-law passed this 15th day of December 2025. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, Clerk - 79 - Report to Council Report Number: FIR 07-25 Date: December 15, 2025 From: Steve Boyd Fire Chief Subject: Ontario Power Generation Memorandum of Understanding for Fire Protection and Emergency Management File: A-1440 Recommendation: 1. That Report FIR 07-25, regarding the Memorandum of Understanding for Fire Protection and Community Emergency Management between The Corporation of the City of Pickering and Ontario Power Generation Inc., be received; 2. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with Ontario Power Generation Inc., as set out in Attachment 1 of this report, subject to such revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report. Executive Summary: The purpose of this report is to seek Council's approval to execute a new five-year Memorandum of Understanding (MOU) with Ontario Power Generation Inc. (OPG), effective January 2025. This MOU clarifies the cooperative relationship for fire protection services, coordinated emergency response, and community emergency management for the OPG Pickering Nuclear Generating Station (PNGS) and the Pickering Waste Management Facility (PWMF). Key elements include reciprocal mutual aid, compatibility of firefighting equipment, commitment to joint training and exercises, and significant annual financial support from OPG to Pickering Fire Services (PFS). The agreement ensures an important level of cooperation, additional resources for major incidents, and strengthens public safety assurance. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthen Existing & Build New Partnerships. Financial Implications: The MOU provides substantial and critical financial support from OPG to the City of Pickering, allocated to PFS for emergency response and training. The financial commitment spans the five-year initial term (2025-2029) and is detailed in Appendix A of the MOU. - 80 - FIR 07-25 December 15, 2025 Page 2 Discussion: The purpose of this report is to seek Council's approval to execute a new five-year MOU with OPG, effective January 2025. The MOU is for an initial term of five years, commencing in January 2025 and terminating on December 31, 2029, with automatic one-year renewals thereafter unless terminated. Key Provisions of the MOU: • Mutual Aid: The agreement formalizes reciprocal mutual aid. In the event of an on-site incident: o PFS will respond as secondary responders to the PNGS Protected Area. o PFS will respond as primary responders to the PNGS Controlled Area and the PWMF, assuming incident command. o For major off-site incidents, OPG agrees to provide assistance (personnel and equipment support) to Pickering upon request, within regulatory limitations. • Equipment Compatibility: The parties agree that, to the extent of practicability, equipment shall be fully compatible. Specific commitment is made for self-contained breathing apparatus interchangeability, and compatibility of all fire hose threads and fittings. • Training & Exercises: PFS commits to annual familiarization tours, joint fire training activities, and joint fire response exercises at PNGS, PWMF, and potentially the Wesleyville Fire Training Academy. PFS participation in drills is conditional on the availability of overtime staffing and fire vehicles and must maintain minimum complement at all Pickering fire stations. • Fire Safety Plan: OPG and PFS commit to jointly signing and annually reviewing the fire safety plans for the PNGS Site, PNGS Facilities, and PWMF, consistent with the National Fire Code of Canada. • Liabilities & Insurance: The MOU contains detailed clauses on liability and indemnification for both parties, as well as a requirement for both OPG and Pickering to maintain Commercial General Liability insurance of at least $25 million and Motor Vehicle Liability insurance of at least $2 million. This MOU provides a robust framework for a continued productive working relationship with OPG, securing resources and capabilities essential for the community's safety. Attachment: 1. Memorandum of Understanding for Fire Protection and Community Emergency Management dated January 1, 2025, to December 31, 2029 - 81 - FIR 07-25 December 15, 2025 Page 3 Prepared By/Endorsed By: Original Signed By Steve Boyd Fire Chief :sb Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 82 - Attachment 1 to Report FIR 07-25 P-CORR-09076-XXXXXXX Memorandum of Understanding Fire Protection and Community Emergency Management Between The Corporation of the City of Pickering and Ontario Power Generation Inc. January 2025 - 83 - 2 Memorandum of Understanding Fire Protection and Community Emergency Management Between The Corporation of the City of Pickering ("Pickering") and Ontario Power Generation Inc. ("OPG") 1. Application This Memorandum of Understanding ("MOU) applies to the provision of fire protection services, including fire safety planning, fire inspections and coordinated emergency response between Pickering, and OPG Pickering Nuclear Generating Station ("PNGS"), OPG Pickering Waste Management Facility (“PWMF”), and financial support for Pickering's Community Emergency Management Program ("CEMP"). The parties hereto intend this to be a binding document. 2. Purpose It is understood that OPG and the Canadian Nuclear Safety Commission ("CNSC") are solely accountable for all fire safety provisions at PNGS. Nonetheless, it is recognized that there exists a cooperative and collaborative relationship between OPG and Pickering with respect to fire protection, emergency response, and community emergency management and that relationship should be maintained and enhanced. In order to clarify and strengthen the co-operative working relationship between OPG and Pickering, it is appropriate that the two parties execute this MOU concerning fire protection and community emergency management. This MOU recognizes the significant benefits to be gained by both parties in developing and maintaining a co-operative working relationship with respect to community emergency management and fire safety. In summary, the MOU provides for a high level of cooperation between the parties and will assist in providing a strong foundation for continued productive working relationships between Pickering and OPG. More importantly, it provides the local community with access to additional resources from OPG to deal with major incidents, improved training for emergency response staff and confidence that public safety is assured at all times. Additionally, this agreement recognizes the reciprocal level of expertise that Pickering Fire Service (“PFS”) provides to OPG through its emergency response, incident management, and emergency preparedness activities. 3. Mutual Aid Arrangements for on-site and off-site Emergencies Both Pickering and PNGS have substantial firefighting and emergency response - 84 - 3 resources at their disposal. It is acknowledged that the combined resources are a significant force that should be made available to help safeguard the community in the event of a major incident. It is also recognized that a major incident, either on-site or off- site, would tax the resources of the respective fire and emergency crews either at PNGS or Pickering. In the event of a major off-site incident, OPG agrees to provide assistance to Pickering, if requested, and within the limitations of the Pickering Power Reactor Operating License (“PROL”), the PWMF Waste Facility Operating License (“WFOL”), OPG's regulatory commitments to the CNSC, all applicable CNSC regulatory guidance documents and all laws in force at the time the assistance is sought. This assistance may include personnel (e.g. drivers for OPG vehicles), equipment and supplies to support Pickering in their efforts to control and/or mitigate an emergency. Notwithstanding the foregoing, it is acknowledged that OPG personnel will not engage in active firefighting activities off OPG property but will provide assistance in a support capacity. PNGS is staffed with full-time National Fire Protection Association 1081 qualified emergency response personnel available 24 hours a day, seven days a week. PFS fire department training meets the mandatory certification and implementation plan as per Ontario O. Reg 343/22 Fire Fighter Certification which bounds the CSA N293 requirements for an Industrial Fire Brigade. PFS is staffed with NFPA 1001 and 1002 qualified fire fighters, NFPA 1021 Level 1 Captains, and NFPA 1021 Level 2 Platoon Chiefs. In the event of an on-site incident concerning PNGS, OPG will respond as the primary responder and assume incident command. Pickering Fire Service will be called to fire events to provide assistance as required. PNGS shall provide clearly marked access routes for responding emergency vehicles and shall provide an escort as required to the fire location. In the event of an on-site incident concerning PWMF, PFS will respond as the primary responders and assume incident command. PNGS shall provide clearly marked access routes for responding emergency vehicles and shall provide an escort as required to the fire location. 4. Equipment and Supplies It is recognized that if equipment and supplies are to be shared as agreed above, then such equipment and supplies should be fully compatible as possible. It is agreed that, to the extent practicable, equipment and supplies purchased and used at PNGS shall be fully compatible with equipment and supplies used by PFS. Every commercially reasonable effort will be made by OPG to ensure full compatibility with equipment used by PFS. Self-contained breathing apparatus shall be the same and - 85 - 4 air cylinders shall be interchangeable. All fire hose threads and fittings shall be compatible, or adapters purchased to ensure that all PFS hoses, nozzles and related equipment are interchangeable. 5. Fire Safety Plan Subsection 2.8.2 of the National Fire Code of Canada (“NFCC”) requires the preparation of a fire safety plan in cooperation with the fire services and other applicable regulatory authorities, in order to protect people and property from fire and its effects. To this end, OPG shall prepare a fire safety plan that is consistent with the requirements of NFCC. The Manager of Fire Protection - OPG, or an authorized delegate, and the Fire Chief - PFS, or an authorized delegate, shall jointly sign the fire safety plans for • PNGS Site, • PNGS Facilities, and • PWMF. In order to ensure the fire safety plan remains current and up-to-date, it shall be reviewed at least once a year and amendments shall be made as required. These amendments shall be approved by the Manager - Fire Protection Operations OPG, or an authorized delegate, and the Fire Chief - PFS, or an authorized delegate. 6. Mutual Work Plan In every calendar year to which this MOU applies, OPG and PFS will collaborate and agree on the joint activities which PFS and OPG propose to undertake during the year. 7. Financial Support In every calendar year to which this MOU applies, OPG shall provide an annual payment to Pickering in accordance with Appendix A of this Agreement, subject to any payment adjustment as contemplated and required by the last paragraph in this section. The financial support will be allocated to PFS emergency response and training. In exchange for the annual payments by OPG, PFS agrees to respond to fires and emergencies at PNGS Protected Area (as secondary respondents), PNGS Controlled Area (as primary respondents), and PWMF (primary respondents). PFS will also commit to annual familiarization tours, joint fire training activities and joint fire response exercises at PNGS, the PWMF, and Wesleyville Fire Training Academy. OPG and PFS recognize that drills and exercises contribute toward creating a robust joint response capability and unified command structure. In support of this, PFS agrees to participate in 1 drill annually jointly with OPG at PNGS, and 1 drill annually at the PWMF. PFS will jointly participate with OPG in the planning of response drills, exercises, tours and training, but it is understood that the implementation of response drills, exercises, tours and training shall be the responsibility of OPG and PNGS. Drill - 86 - 5 participation may include up to 2 PFS trucks fully staffed and a PFS Incident Commander where drill scope and municipal staffing supports. Notwithstanding the foregoing, it shall be understood that participation by PFS in response drills, exercises, tours and training is conditional on the availability of overtime staffing and fire vehicles, but Pickering agrees to use best efforts to participate in such response drills, exercises, tours and training. All PFS and OPG emergency responses shall take precedence over any response drills, exercises, tours and training. PFS has a responsibility to maintain minimum response capability to Pickering and therefore, PFS staffing shall remain at least at minimum complement at all Pickering fire stations during any response drills, exercises, tours and training, and that any staff that participate in response drills, exercises, tours and training shall be called in on overtime or taken from on duty complement provided minimum complement at all Pickering fire stations is met, and subject to approval by the Fire Chief - PFS. PFS staff will actively participate in interior firefighting response protocol drills with OPG industrial fire brigade. The intention is that these drills will provide learning opportunities for all participants and promote team culture. PFS participation in fire drills or training activities at Wesleyville Fire Training Academy is in addition to the PNGS, and PWMF and is at the sole discretion of PFS. PFS will forward to OPG on or before the 1st day of December each year, a brief program report in such form and detail as may reasonably be requested by OPG, showing: A. The financial allocation of that current calendar year, including a high-level summary of costs spent on relevant staff positions; participation in exercises, and meetings; and any relevant program enhancements; and, B. A brief summary of the relevant work expected to be conducted in the subsequent calendar year The amount of any payment(s) to be made by OPG under this Agreement will increase by a percentage equal to the percentage of any increase in Pickering Firefighters’ wages during the term of this Agreement which is agreed to in a collective bargaining process. The City of Pickering will provide proof of such wage increase(s) as it becomes available. Any payment increases which are required under this section will be retroactive to the date that the City is required to commence paying Pickering Firefighters an increased wage amount. Any retroactive amounts owing by OPG as a result of this section shall be payable upon the City providing proof to OPG of a wage increase resulting from the collective bargaining process”. 8. Employees Notwithstanding any provisions or arrangements contained within this MOU, all - 87 - 6 employees of Pickering and all employees of the OPG shall remain employees of their respective organizations. Furthermore, all collective agreements and terms of employment of the respective organizations shall remain in full force and effect. 9. Liabilities (a) OPG shall indemnify and save harmless Pickering from and against all claims, losses, damages, actions, suits or proceedings arising out of this MOU and resulting from acts or omissions of OPG, its employees, agents and contractors involving gross negligence or misconduct in responding to a request for assistance by Pickering and acts or omissions of Pickering or its employees, agents or contractors related to any involvement at PNGS, other than acts or omissions involving gross negligence or willful misconduct of Pickering, or its employees, agents or contractors. (b) Subject to the application of the Nuclear Liability and Compensation Act, S.C. 2015 (the “Nuclear Liability Act"), Pickering shall indemnify and save harmless OPG from and against all claims, losses, damages, actions, suits or proceedings arising out of this MOU and resulting from acts or omissions of Pickering , its employees, agents and contractors involving gross negligence or misconduct related to any involvement at PNGS and acts or omissions of OPG, or its employees, agents, or contractors in responding to a request for assistance by Pickering, other than acts or omissions involving gross negligence or willful misconduct of OPG, or its employees, agents, or contractors. Further, and notwithstanding the limitations of liability at sections 9(c) and 9(d), Pickering shall indemnify and save harmless OPG from and against all claims, losses, damages, actions, suits or proceedings resulting from Pickering employees’, agents’ or contractors’ access to, or participation in, any training exercises at the Wesleyville Fire and Rescue Yard, located at 2655 Lakeshore Road, Port Hope, Ontario, save and except claims resulting from the gross negligence or willful misconduct of OPG, its employees, agents or contractors. (c) Subject to section 9(b), in no event whatsoever will either OPG or Pickering be liable for i. indirect, special, incidental, contingent or consequential damages including loss of goodwill, loss or damage to data, or any information, loss of actual or anticipated revenue or profits, failure to realize expected savings, loss of use or any other economic loss whatsoever, even if OPG or Pickering, as the case may be, has been advised of the potential for such damages. However, Pickering shall be reimbursed for replacement and rental costs incurred pending delivery of new vehicle(s) and/or associated equipment in the event that any vehicle and/or associated equipment related to any involvement at PNGS become(s) unusable as a result of contamination; and - 88 - 7 ii. Punitive, exemplary or aggravated damages. (d) Additionally, in no event whatsoever will Pickering be liable for: i. direct physical damage to the radioactive or non-conventional (nuclear) parts of PNGS; and ii. direct physical damage to the conventional (non-nuclear) parts of PNGS or PNGS property, provided that the damage or loss is not covered by conventional Commercial General Liability and/or Motor Vehicle Liability insurance policies. 10. Insurance OPG and Pickering shall each maintain in effect Commercial General Liability insurance in the amount of at least $25 million dollars and Motor Vehicle Liability insurance in the amount of at least $2 million dollars. Pickering and OPG shall be named as additional insured on the respective Commercial General Liability insurance policies and supply a certificate of insurance evidencing such coverage and shall further provide certified copies of insurance policies upon request, such request only to be made in the event of a potential claim situation where OPG's or Pickering's interests may be insured by the insurance coverage noted herein. The Commercial General Liability insurance coverage shall not be cancelled by either party without providing the other party with 60 days written notice. The party's insurers shall provide a waiver of subrogation to the other party, its employees, agents or contractors for such liability as the parties have assumed under this provision of the MOU. 11. Confidentiality of Security Related Information All information obtained by Pickering in the course of carrying out the terms of this MOU and which is identified as confidential by OPG because of its security implications, shall not be disclosed by Pickering to third parties except with the prior written consent of OPG and except in accordance with applicable law. Without limiting the generality of the foregoing, such information may include the type, location and operation of the emergency systems of all buildings, the nature and location of any hazardous materials and the operation, features and location of security equipment. Pickering shall make its employees who are likely to become involved in the activities contemplated in this MOU aware of Pickering's non-disclosure obligations as stated herein. 12. Cyber Security Pickering will, at all times throughout the Term, maintain or cause to be maintained those cyber security requirements as outlined in Schedule 12. - 89 - 8 13. Term of this Memorandum This MOU is effective as of the date first noted and, unless terminated earlier as provided hereunder, will remain in full force and effect for a term of 5 years terminating on December 31, 2029 (the Initial Term"). The Initial Term will thereafter automatically renew for additional 1-year periods (the Initial Term and any renewal thereof being collectively referred to herein as the "Term") unless either party terminates this MOU by no less than 30 days written notice prior to the end of the then current Term. 14. Termination of this Memorandum Either party to this MOU may provide written notice of intent to terminate this MOU to the other party at any time. A copy of the written notice of intent shall be forwarded to the CNSC. Immediately following the expiry of 180 days after such notice the MOU shall no longer be in effect. 15. Amendments Except as otherwise expressly provided in this Agreement, no supplement, restatement or termination of this MOU in whole or in part is binding, unless it is in writing and signed by each party. As material circumstances change, parties agree to work together to align on changes needed to address any unique items not originally considered under this MOU. 16. Authorization Pickering has duly and validly authorized the execution, delivery and performance of this MOU and no other approvals are necessary to authorize this MOU. 17. Severability If any term of this MOU is or becomes illegal, invalid or unenforceable, the illegality, invalidity or unenforceability of that term will not affect the legality, validity or enforceability of the remaining terms of this MOU and the parties will, if necessary, amend this MOU to accomplish the intent of the parties as originally set out in this Agreement to the maximum extent allowed by applicable laws. 18. Governing Law This MOU is intended to be legally binding between the parties. This MOU and each of the documents contemplated by this MOU are governed by and are to be construed and interpreted in accordance with, the laws of Ontario and the laws of Canada applicable in Ontario. Each of the parties irrevocably submits to the non-exclusive jurisdiction of the - 90 - 9 courts of Ontario. No party will oppose the enforcement against it in any other jurisdiction of any judgment or order duly obtained from an Ontario court respecting this MOU. A party may affect service of summons or any other legal process that may be served in any action, suit or other proceeding by delivering any such process to another party in accordance with Section 20. 19. Counterparts This MOU and any amendment, restatement or termination of this MOU in whole or in part may be signed and delivered electronically or in any number of counterparts, each of which when signed and delivered is an original but all of which taken together constitute one and the same instrument. Any counterpart signature transmitted by sending a scanned copy by electronic mail or similar electronic transmission will be deemed to be an original signature. 20. Notices Any communication concerning this MOU shall be issued in writing and delivered or mailed to the following addresses of the parties respectively: If to Pickering: The City of Pickering Attention: Fire Chief Cc: If to OPG: Ontario Power Generation Attention: VP Security and Emergency Services In Witness Whereof the parties have executed this MOU through their officers duly authorized on that behalf. - 91 - 10 Ontario Power Generation Inc. By: Name: Andy Owen Title: Vice President, Security and Emergency Services The City Of Pickering By: Name: Title: - 92 - 11 Schedule 12 Cyber Security 1.1 Certain Definitions. For the purposes of this Schedule 12: (a) "Cyber Asset" means: 1. any asset designated by OPG as a Cyber Asset; or 2. any computing hardware, software, firmware or other computing or information technology that: A. is transferred, licensed, made available or otherwise provided by Pickering to OPG under this MOU, or is used exclusively by Pickering for OPG under this MOU, and B. has the ability to impact the availability, integrity or confidentiality of OPG Systems and Information, unless OPG expressly specifies that such computing hardware, software, firmware or other computing or information technology is not considered a Cyber Asset under this MOU. (b) "Cyber Equipment" means any of Pickering 's computing hardware, software, firmware or other computing or information technology that is: 1. not a Cyber Asset; and 2. connected to any OPG Systems and Information or is used to access, create, modify, store, process or transmit OPG Data in the course of performing Pickering's obligations under this MOU. (c) "Cyber Services" means any application, infrastructure or related service provided by Pickering in relation to: 1. any asset designated by OPG as a Cyber Asset; or 2. any computing hardware, software, firmware or other computing or information technology that has the ability to impact the availability, integrity or confidentiality of OPG Systems and Information, unless OPG expressly specifies that such application, infrastructure or related service is not considered Cyber Services under this MOU. (d) "OPG Data" means all information relating to OPG, its business, financial position, assets, technology, operations, activities or proposed activities and prospects, including any technical, commercial, legal, financial, strategic, tactical, regulatory or governmental information, reports, drawings, specifications, contracts, business plans, projections, forecasts or other documents or - 93 - 12 information, whether Written or oral, and including such information that is provided to Pickering by OPG or its representatives, or otherwise received or accessed by Pickering, under this MOU, or created or provided to OPG by Pickering under this MOU. (e) "OPG Systems and Information" means OPG's networks, information systems, industrial control systems, or any components thereof (including computing hardware, software, firmware or other computing or information technology), or any OPG Data. 1.2 Cyber Security Requirements. Pickering: (a) represents and warrants to OPG that: (i) Pickering has a written and enforceable cyber security policy, and has established and maintains a cyber security program that is designed and implemented to prevent, detect and respond to cyber-attacks that may impact OPG Systems and Information; and (ii) Pickering 's personnel (which, for the purposes of these requirements, includes any Pickering personnel having access to OPG Systems and Information) have completed position appropriate cyber security training; (b) will immediately revoke all access to OPG Systems and Information for any of Pickering's personnel who are terminated or no longer need access to OPG Systems and Information; (c) will notify OPG by sending an email to sccs@opg.com within 48 hours after discovering any security breach, incident or vulnerability impacting or otherwise involving OPG Systems and Information (including any Cyber Equipment if Pickering acting reasonably, believes any such security breach, incident or vulnerability may have impacted or may potentially impact OPG Systems and Information), and furthermore if such security breach, incident or vulnerability relates to any Cyber Asset, Cyber Equipment, or Cyber Services, Pickering will also: (i) include in such written notification of any security breach, incident or vulnerability to OPG a description of the breach, incident or vulnerability, its potential security impact, its root cause, a remediation plan, and recommended mitigating or corrective actions; and (ii) promptly and continuously cooperate and coordinate with OPG to prevent, stop, contain, mitigate, resolve, recover from, respond to, and otherwise deal with any security breach, incident or vulnerability, including by providing OPG with ongoing status reports; (d) will (i) ensure that no contaminants, including viruses, worms, Trojan horses, adware, spyware, trackware, hack tools, dialers, joke programs, time locks or other software routines, codes or instructions of a similar nature are placed on, or allowed access to, any OPG Systems and Information; and (ii) perform patching and. testing on any Cyber Equipment, including through the performance of anti- malware and vulnerability scans, in order to identify and correct or mitigate any cyber security weaknesses or vulnerabilities; - 94 - 13 (e) will, if OPG provides specific personnel of Pickering with a unique user identification (ID) to access OPG Systems and Information ("Designated Named Account(s)") (i) ensure only Pickering 's personnel designated by name may use the Designated Named Account(s); (ii) ensure the Designated Named Account(s) are not shared with any individual or entity other than Pickering 's designated personnel; and (iii) notify OPG immediately after becoming aware of a decision to terminate or re-assign any of Pickering 's personnel to whom OPG provided Designated Named Account(s) to allow OPG to revoke such Pickering 's personnel's access on a timely basis; (f) will, if OPG provides Pickering with a generic user identification (ID) to access OPG Systems and Information ("Generic Account"), (i) ensure only Pickering 's personnel authorized by OPG may use the Generic Account; (ii) ensure the Generic Account is not shared with any individual or entity other than Pickering's designated personnel; (iii) change the password for the Generic Account on a periodic basis in accordance with best practices; and (iv) notify OPG immediately after becoming aware of a decision to terminate or re-assign any of Pickering 's personnel authorized by OPG and change the password for the Generic Account immediately following such termination or re-assignment; (g) will, if remote access (such as Pickering -initiated interactive remote access or system-to-system remote access) is required to access OPG Systems and Information, (i) only use those internet protocol (IP) addresses, ports, and minimum privileges required for the remote access as mutually agreed by the parties; (ii) only use Designated Named Account(s); and (iii) in case of system-to- system connections that may limit OPG's capability to authenticate the personnel connecting from Pickering 's systems, maintain complete and accurate books, user logs, access credential data, records, and other information applicable to connection access activities for the entire Term of this MOU; (h) will ensure that OPG Data is properly safeguarded; and (i) will, if Pickering is required by OPG to dispose of OPG Systems and Information, ensure that (i) the disposal is done securely and in a timely manner and in compliance with applicable laws; and (ii) if Pickering retains any OPG Data created on Pickering 's Cyber Equipment by its normal back-up procedures, Pickering: (a) has restricted access to any backed-up OPG Data; (b) does not intentionally attempt to recover such OPG Data, unless directed by OPG or required by applicable laws; and (c) if Pickering does recover any such OPG Data (including as a result of a disaster recovery procedure), Pickering will immediately dispose of such OPG Data, unless directed by OPG or required by applicable laws, provided that if Pickering is required by applicable laws to recover or disclose any such OPG Data, Pickering will provide OPG prompt notice of such requirement and the details thereof so that OPG may challenge such requirement or seek an appropriate protective order; consult with OPG on the advisability of taking legally available steps to resist or narrow such requirement; disclose only such OPG Data as is required by applicable law; and - 95 - 14 use best efforts to obtain an order or other reliable assurance that confidential treatment will be accorded to such OPG Data. 1.3 Cyber Assets or Cyber Services. If Pickering is providing any Cyber Asset or Cyber Service to OPG, in addition to the foregoing, Pickering will: (a) provide to OPG: (i) documentation that describes Pickering's applicable aspects of its system development lifecycle and patch management program and update processes; (ii) documentation that describes the cyber security features and wireless or remote networking capabilities of the Cyber Asset; and (iii) cyber security-focused instructions, including manuals, for the maintenance, support and reconfiguration of the Cyber Asset, and best practice recommendations for hardening of the Cyber Asset and, as applicable, OPG Systems and Information; (b) provide to OPG the appropriate patches and/or updates to remediate any security vulnerabilities in the Cyber Asset within seven days after becoming aware of any vulnerabilities, disclose to OPG its mechanisms to deliver software, firmware and patches, including checksums, digital signatures or other means of identification for all software, patches and configuration files, and ensure its controls will enable OPG to verify the authenticity and integrity of the patches delivered through these mechanisms. lf patches and/or updates cannot be made available by Pickering within the specified period, Pickering will provide mitigations and/or workarounds until the patches and/or updates are available and provided. This provision also applies to all third-party components used in the Cyber Asset; (c) if applicable, use tamper-evident packaging when supplying to OPG any computing hardware and, at OPG's request, provide copies of any documentation to show the chain-of-custody for such hardware; and (d) use information technology security best practices in the development of the Cyber Asset and will ensure that: (i) there are no hardcoded passwords utilized in the Cyber Asset; (ii) there are no accounts or known methods that are able to bypass authentication in the Cyber Asset, unless Pickering has made OPG aware of, and OPG has accepted in writing, such accounts or methods; and (iii) the most critical cyber security weaknesses are addressed in Pickering 's system development life cycle (Pickering will refer to applicable standards, such as the SANS Top 25 Most Dangerous Software Errors, the OWASP Top 10, or their successors). - 96 - Appendix A Payment Schedule Year Inflation Increase Amount payable to Pickering by January 1* 2025 $ 292,550 2026 102% $ 298,401 2027 102% $ 304,369 2028 102% $ 310,456 2029 102% $ 316,665 * Note: Subject to adjustments required by section 7 - 97 - The Corporation of the City of Pickering By-law No. 8216/25 Being a by-law to adopt Amendment 52 to the Official Plan for the City of Pickering (OPA 25-002P) Whereas pursuant to the Planning Act, R.S.O. 1990, c.p. 13, subsections 17(22) and 21(1), the Council of The Corporation of the City of Pickering may by by-law adopt amendments to the Official Plan for the City of Pickering; Whereas the Council of The Corporation of the City of Pickering deems it advisable to amend the Official Plan of the City of Pickering; 1.Now therefore the Council of The Corporation of the City of Pickering hereby enacts asfollows: That Amendment 52 to the Official Plan for the City of Pickering, attached hereto as Exhibit “A”, is hereby adopted; 2.This By-law shall come into force and take effect on the day of the final passing hereof. By-law passed this 15th day of December, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 98 - Exhibit “A” to By-law 8216/25 Amendment 52 to the City of Pickering Official Plan - 99 - Amendment 52 to the Pickering Official Plan Purpose: The purpose of this Amendment is fourfold. The first revises policies in the Official Plan to recognize the delegation of land division responsibilities, and the approval authority to grant consents, from the Region of Durham to the City of Pickering. This is provisioned under section 53 of the Planning Act. The second replaces the policies in the Official Plan mandating pre-consultation meetings, between an applicant and City staff, prior to submission of a development application, with policies encouraging such pre-consultation meetings, making them voluntary and at the discretion of the applicant. The third revises Parkland Dedication policies. This is provisioned under Section 42 and Section 51.1 of the Planning Act, which reduced the parkland dedication rate for high density and mixed-use areas and the cash-in-lieu of parkland rate for all development. The fourth removes the Density Bonusing policies. Location: The Amendment applies to all lands within the City of Pickering. Basis: The basis for the City-initiated Official Plan Amendment is as follows: The revised policies, recognizing the delegation of land division responsibilities and the approval authority to grant consents from the Region to the City of Pickering, stems from revisions to the Planning Act through Bill 23, More Homes Built Faster Act, 2022. Among other matters, this Act reclassified the Region of Durham, including six other regional municipalities in Ontario, as “Upper Tier Municipalities without Planning Responsibilities”. The replacement of the policies ‘requiring’ pre-consultation meetings between the City and the applicant, with policies ‘encouraging’ pre-consultation meetings, is based on revisions to the Planning Act through Bill 185, Cutting Red Tape to Build More Homes Act, 2024. The revised policies regarding Parkland Dedication result from revisions to the Planning Act through Bill 109, More homes for Everyone Act, 2022. The removal of policies pertaining to Density Bonusing is based on revisions to the Planning Act through Bill 197, COVID 19 Economic Recovery Act, 2020. Actual Amendment: The City of Pickering Official Plan is hereby amended by: New text is shown as underlined text, deleted text is shown as strikeout text, and retained is shown as unchanged text - 100 - Amendment 52 to the Pickering Official Plan Page 4 1.Revising City Policy 5.8, in Chapter 5 – Economic Development, so that it reads asfollows: City Policy Financial Incentives 5.8 City Council shall consider an incentive program to encourage green building design in any new development in the City Centre, which may include density bonuses, loans, development charge reduction, Community Improvement Plan grants or an expedited development application review process. 2.Revising City Policy 11.49, in Chapter 11 – Seaton Urban Area by deleting subsection (b)so that it reads as follows, and renumbering the subsequent subsections: City Policy Affordable Strategies for Lower Income Tenants and Owners 11.49 City Council recognizes that most new affordable rental housing and some new affordable ownership housing directed at larger owner households in the bottom 30th percentile of owner households, will require some type of subsidy or incentive to reach required ownership or rent levels affordable to low income households. Such assistance could include: (a)…; (b)using density bonusing at selected sites where a builder provides acertain proportion of rental or subsidized ownership units asaffordable; (cb) providing…; (dc)using…; etc. 3.Revising City Policy 12.15(c)(ii), in Chapter 12 – Urban Neighbourhoods so that it readsas follows: City Policy Brock Ridge Neighbourhood Policies 12.15 City Council shall: (c)…: (i)…; and (ii)acknowledge the landowners’ interest in developing higherdensity development and to this end, shall consider the use ofdensity bonuses to achieve community design and othermunicipal objectives (in accordance with Section 16.17 of thisPlan), in addition to density transfers as set out in Section(12.15)(a) above. - 101 - Amendment 52 to the Pickering Official Plan Page 5 4.Revising City Policy 12.16(a)(iv), in Chapter 12 – Urban Neighbourhoods so that itreads as follows: City Policy Rouge Park Neighbourhood Polices 12.16 City Council shall: (a)…: (i)…; (ii)…; (iii)…; (iv)in accordance with Sections 16.17 and 16.18, permit the use ofdensity transfers and bonuses, as further detailed in theRouge Park Neighbourhood Development Guidelines; (v)…; etc. 5.Revising City Policy 16.2, in Chapter 16 – Development Review, so that it reads as follows: City Policy Pre-submission Consultation 16.2 City Council shall require encourages applicants to consult with the municipality prior to submitting an application for an official plan amendment, zoning by-law amendment, draft plan of subdivision, draft plan of condominium, consent or site plan approval. The pre-submission consultation meeting will be held with the applicant, City staff and any other government agency or public authority that the City determines appropriate. At the pre-submission consultation meeting: 6.Revising City Policy 16.3, in Chapter 16 – Development Review, by adding the word “consent” in the policy pretext as well as in subsection (f), deleting subsection (c), andrenumbering the subsequent subsections, so that it reads as follows: City Policy Complete Application 16.3 City Council shall not accept an application for an official plan amendment, zoning by-law amendment, draft plan of subdivision, draft plan of condominium, consent, or site plan approval until the following has been submitted to the City: (a)a complete application form, including an acknowledgement by theapplicant of the obligation to pay required peer review costs, asreferred to in Section 16.4; - 102 - Amendment 52 to the Pickering Official Plan Page 6 (b)any information or materials prescribed by statute and regulation; (c)a record of pre-submission consultation; (dc)the prescribed application fee(s); (ed) payment, or proof of payment of application review fees charged by commenting agencies; (fe) all required studies set out in Section 16.5A for an official plan amendment, zoning by-law amendment, consent, draft plan of subdivision and draft plan of condominium application; and (gf) all required studies set out in Section 16.5B for a site plan application. 7.Revising the subtext to City Policy 16.4, in Chapter 16 – Development Review, so that itreads as follows: City Policy Required Studies for an Official Plan Amendment, Zoning By-law Amendment, Consent, Draft Plan of Subdivision, and Draft Plan of Condominium Approval 8.Revising City Policy 16.5A, in Chapter 16 – Development Review, so that it reads asfollows: 16.5A City Council shall require the following materials and studies prepared by qualified experts, which may be as scoped or expanded as a result of the non-mandatory pre-submission consultation required by as provided for in Section 16.2, to be submitted at the time of application for an official plan amendment, zoning by-law amendment, draft plan of subdivision, consent and draft plan of condominium approval: 9.Revising City Policy 16.5B, in Chapter 16 – Development Review, so that it reads as follows: 16.5B City Council shall require the following materials and studies prepared byqualified experts, which may be as scoped or expanded as a result of the non-mandatory pre-submission consultation as provided for by in Section 16.2, to be submitted at the time of application for site plan approval: … 10.Revising City Policy 16.8 in Chapter 16 – Development Review so that it reads asfollows: 16.8 City Council: (a)as determined may determine through a non-mandatory pre-submission consultation as provided for as determined through apresubmission consultation in Section 16.2, to require thesubmission and approval of an Environmental Report as part of theconsideration of a development application or a public infrastructure - 103 - Amendment 52 to the Pickering Official Plan Page 7 project for major development within 120 metres of the Natural Heritage System or within the minimum area of influence prescribed in Table 18 of this Plan; and (b)despite Section 16.8(a), may, through the non-mandatory pre- submission consultation as provided for in Section 16.2, require thesubmission and approval of an Environmental Report as part of itsconsideration of any other development application or publicinfrastructure project. 11.Revising City Policy 16.13, in Chapter 16 – Development Review, so that it reads as follows: City Policy Retail Impact Study 16.13 Outside the City Centre, City Council, in the review of development proposals for new or expanded gross leasable floor space for the retailing of goods and services: (a)shall for the development of 2,500 square metres or greater of floorspace; and (b)may for the development of less than 2,500 square metres of floorspace; as determined through a non-mandatory pre-submission consultation as provided for in Section 16.2, require a retail impact study: (i)to justify the proposed floor space for the retailing of goods andservices; and, (ii)to demonstrate that such additional floor space will not unduly affect the viability of any lands designated or developed for theretailing of goods and services. 12.Deleting City Policy 16.17 (Bonus Zoning) in Chapter 16 – Development Review in itsentirety and replacing it with the following: City Policy Bonus Zoning 16.17 Section Revoked by Amendment 52As provided for in the Planning Act, City Council may pass by-laws that grant an increase in density of development not exceeding 25 percent of the density that would otherwise be permitted by this Plan, or an increase in the height of a building providing: (a)the density or height bonus is given only in return for the provisionof specific services, facilities or matters as specified in the by-law,such as but not limited to, additional open space or community - 104 - Amendment 52 to the Pickering Official Plan Page 8 facilities, assisted or special needs housing, the preservation of heritage buildings or structures, or the preservation of natural heritage features and functions; (b)when considering an increase in density or height, and allowing the provision of benefits off-site, the positive impacts of the exchangeshould benefit the social/cultural, environmental and economichealth of surrounding areas experiencing the increased heightand/or density; (c)the effects of the density or height bonus have been reviewed and determined by Council to be in conformity with the general intent ofthis Plan, by considering matters such as: (i)the suitability of the site for the proposed increase in densityand/or height in terms of parking, landscaping, and other site-specific requirements; (ii)and the compatibility of any increase in density and/or heightwith the character of the surrounding neighbourhood; and (d)as a condition of granting a density or height bonus, the Cityrequires the benefiting landowner(s) to enter into one or moreagreements, registered against the title of the lands, dealing with the provision and timing of specific facilities, services or matters to beprovided in return for the bonus. 13.Revising City Policy 16.25, in Chapter 16 – Development Review, so that it reads asfollows: City Policy Committee of Adjustment 16.25 City Council shall encourage its Committee of Adjustment to apply the goals, objectives and policies of this Plan, and maintain the purpose and intent of the City’s zoning by-laws in making decisions regarding the granting of minor variances and consent applications pursuant to the Planning Act. 14.Revising City Policy 16.26, in Chapter 16 – Development Review, so that it reads asfollows: City Policy Land Severance 16.26 City Council, in commenting to the Regional Land Division Committee regarding the consideration of land severances pursuant to the Planning Act or the Committee of Adjustment to whom the authority is delegated, to grant consents pursuant to the Planning Act: … - 105 - Amendment 52 to the Pickering Official Plan Page 9 15.Revising City Policy 16.29, in Chapter 16 – Development Review, so that it reads asfollows: City Policy Parkland: Conveyance of Land for Park or Other Public Recreational Purposes 16.29 City Council: (a)shall as a condition of residential development, and may as acondition of other development, except for the uses described inSubsection (b): (i)require the conveyance of land to the municipality for park orother public recreational purposes in an amount not exceeding5 percent of the proposed land to be developed; (ii)may or, as an alternative to requiring conveyance of land asprovided for in (i) above, in the High Density Residential Areas and Mixed Use Areas, require land to be conveyed for park orother public recreational purposes at a rate of up to one hectarefor each 300 600 dwelling units proposed, whichever is greater; (iii)may or, in lieu of a portion or all of the land conveyancestipulated by (i) or (ii) above, require the payment of money to the value of the land that would otherwise be required to beconveyed for park purposes at a rate of up to one hectare foreach 1,000 net dwelling units proposed; (iv)provided that, for the alternative rate, the City shall not require aconveyance or payment in lieu that is greater than: (1)in the case of land proposed for development or redevelopment that is five hectares or less in area, 10 percent of the land or the value of the land, as the case may be; and (2)in the case of land proposed for development or redevelopment that is greater than five hectares in area, 15 percent of the land or the value of the land, as the case may be; and (b)may, as a condition of commercial or industrial development: (i)require the conveyance of land to the municipality for park orother public recreational purposes in an amount not exceeding2 percent of the proposed land to be developed; and (ii)may, in lieu of a portion or all of the land conveyance stipulatedby (i) above, require the payment of money to the value of the - 106 - Amendment 52 to the Pickering Official Plan Page 10 land that would otherwise be required to be conveyed for park purposes; and (c)shall not accept as parkland conveyance lands required for drainage;valley and stream corridor or shoreline protection purposes; lands susceptible to flooding; steep valley slopes; hazard lands; landsrequired to be conveyed to a public agency other than the City ofPickering; and other lands unsuitable for park development. Implementation: The provisions set forth in the City of Pickering Official Plan, as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. Interpretation: The provisions set forth in the City of Pickering Official Plan, as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment. Cross Reference: OPA 25-002P - 107 - The Corporation of the City of Pickering By-law No. 8217/25 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, being Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069, City of Pickering (A 03/25) Whereas the Council of the Corporation of the City of Pickering initiated an application to restore the zone code which existed prior to the passing of By-law 8149/24 for the subject lands being Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069 in the City of Pickering; Whereas an amendment to Zoning By-law 8149/24, is required to correct the zone code on lands being Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069, from site-specific Zoning By-law 1200/80, as amended by By-law 1573/82. Whereas an amendment to By-law 8149/24, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedule I to By-law 8149/24 is hereby amended by replacing “X13 ((I(C)-R(SC))” with “X13 (I(C)(DN)-R(SC))”. 2.The provisions of this By-law shall apply to those lands in Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069 in the City of Pickering, designated “X13 (I(C)(DN)- R(SC))” on Schedule I attached hereto. 3.By-law 8149/24, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 8149/24, as amended. 4.This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 15th day of December, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 108 - · X13 (l(C)(DN)-R(SC)) Schedule I to By-Law 8218/25 Passed This 15th Day of December, 2025 Mayor Clerk �:• ' l�cc--== Radom Street - 109 - Memo To: Susan Cassel December 15, 2025 City Clerk From: Catherine Rose Chief Planner Copy: Manager, Zoning & Administration Senior Planner, Zoning & Administration Subject: Amending By-law for Zoning By-law Amendment Application A 03/25 City-initiated Amending By-law 8218/25 Statutory Public Meeting Date June 16, 2025 Planning & Development Committee Date December 1, 2025 Purpose and Effect of By-law To correct errors and omissions, by: •Adding definitions for “Amenity Area, Common Indoor:” and“Amenity Area, Private”; •Correcting and reinstating side yard setback requirements for specified low density residential zones; •Reinstating text provisions for Apartment Dwellings in theCity Centre Zones requiring both 2m2 common indoor andcommon outdoor amenity area plus 40m2 contiguous common outdoor amenity area; •Adding text clarifying zone provisions to aid in theinterpretation of minimum Amenity Area requirements incertain residential zones of Zoning By-law 8149/24; •Reinstating a maximum building height of 18 metres forstructures in the Agricultural (A) Zone; and •Amending the Protected Major Transit Station Area (PMTSA) boundary on Schedule 8 to reflect the correct boundaries. Council Meeting Date December 15, 2025 - 110 - December 15, 2025 Page 2 of 2 Zoning By-law Amendment Application (A 03/25) Note On December 1, 2025, the Planning & Development Committee endorsed staff’s recommendation to finalize the zoning provisions outlined in Attachment 1 to Report PLN 24-25 and forward them to Council for enactment. Following further review of the draft By-law provided as Attachment 1 to Report PLN 24-25, staff noted wording refinements needed to improve clarity regarding the implementation and interpretation of minimum Amenity Area requirements in the specified residential zones. Footnotes that exempted Block and Back-to-Back Townhouses uses from the 40 m² contiguous common outdoor amenity area requirement have been removed. These updates do not alter the intent of the proposed provisions and remain consistent with the proposed zoning amendment application previously considered by the Committee. However, it is important to note that Report PLN 24-25, dated December 1, 2025, incorrectly stated that certain provisions proposed by the amending by-law align with the Integrated Sustainable Design Standards (ISDS) performance measure LN7 for apartment dwelling units. The ISDS Guidelines endorsed by Council in 2022, establish performance requirements for multi-residential developments. Specifically, buildings of four storeys or greater containing 20 or more dwelling units must provide a minimum amount of shared outdoor amenity space per unit to ensure residents have access to functional outdoor areas. This requirement does not apply to low-rise, block, or back-to-back townhouse forms, as these typically include private yards or direct ground-level access, thereby eliminating the need for common amenity space. Original Signed By Catherine Rose KY:ld Attachment By-law Text - 111 - The Corporation of the City of Pickering By-law No. 8218/25 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, for land City wide (A 03/25) Whereas the Council of The Corporation of the City of Pickering initiated an application to add definitions, revise and add lot and building requirements, and correct mapping errors to Zoning By-law 8149/24, as amended; Whereas an amendment to By-law 8149/24 is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 3 Definitions of By-law 8149/24, is hereby amended by adding the following textin alphabetic order: Amenity Area, Common Indoor: means an amenity area which is provided indoors and available for the shared or communal use of all residents of any associateddwelling units Amenity Area, Private: means the passive or active recreational area provided for theexclusive use of the occupant of the dwelling unit for which it is accessed, andincludes balconies, patios, rooftop gardens, and other similar features. 2. Section 6.2.2 – Table 6.4 Lot and Building Requirements for Residential First Density is hereby amended as follows: Table 6.4 Lot and Building Requirements for Residential First Density Zones (R1A toR1E) Requirement R1A R1B R1C R1D R1E Minimum Side Yard (m) 1.8 1.8 One side 1.8 m and other side 3.0 m 1.8 One side 1.8 m and other side 3.0 m 1.8 One side 1.8 m and other side 3.0 m 1.5 Minimum Exterior Side Yard (m) 2.7 - 4.5 - 4.5 - 4.5 - 4.5 - 112 - By-law No. 8218/25 Page 2 3.Section 6.4 – Table 6.9 Lot and Building Requirements for the Residential Third DensityZones, is hereby amended as follows: Table 6.9 Lot and Building Requirements for the Residential Third Density Zones Requirement R3A R3B R3C Minimum Common Amenity Area (m2) – development with 8 or more dwelling units Back-to-Back Townhouse Dwelling - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 - Block Townhouse Dwelling 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 - Stacked Townhouse Dwelling - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Apartment Dwelling - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 - 113 - By-law No. 8218/25 Page 3 4. Section 8.3 – Table 8.3: Lot and Building Requirements for the Mixed-Use Zones, ishereby amended as follows: Table 8.3 Lot and Building Requirements for the Mixed-Use Zones Requirement LN CN MU1 Minimum Common Amenity Area (m2) – development with 8 or more Dwelling Units Apartment Dwelling - - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Back-to-Back Townhouse Dwelling - - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Block Townhouse Dwelling - - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Stacked Townhouse Dwelling - - 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 5.Section 9.3 – Table 8.6: Lot and Building Requirements for the City Centre Zones, ishereby amended as follows: - 114 - By-law No. 8218/25 Page 4 Table 9.3 Lot and Building Requirements for the City Centre Zones Requirement CC Zones Minimum Common Amenity Area (m2) – 8 or more Dwelling Units Apartment Dwelling 2.0/unit, Common Indoor Amenity Area 2.0/unit, Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Block Townhouse Dwelling 4.0/unit Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Back-to-Back Townhouse Dwelling 4.0/unit, Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 Stacked Townhouse Dwelling 4.0/unit, Common Outdoor Amenity Area, including at least 1 contiguous Common Outdoor Amenity Area with at least 40.0 m2 6.Section 12.2.2 – Table 12.3 Lot and Building Requirements for the Rural Zones is hereby amended by adding the following after the row titled Minimum Rear Yard (m)Specified Accessory Uses: Requirement A Q Maximum Building Height (m) 18.0 - 7.Schedule 8 – Protected Major Transit Station Area is hereby amended as shown on Schedule I attached hereto. 8.By-law 8149/24, as amended, is hereby further amended only to the extent necessaryto give effect to the provisions of this By-law. Definitions and subject matters notspecifically dealt with in this By-law shall be governed by relevant provisions of By-law8149/24, as amended. 9.This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 15th day of December, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 115 - Schedule I to By-Law 8218/25 Passed This 15th Day of December, 2025 Mayor Clerk ·eferioaker-Cgtrt - 116 - The Corporation of the City of Pickering By-law No. 8219/25 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2026 Whereas Section 317 of the Municipal Act, 2001, S.O.2001, c.25, as amended, provides that the council of a local municipality may, before the adoption of the estimates for the year, pass a by-law levying amounts on the assessment of property, in the local municipality ratable for local municipality purposes; and Whereas, the Council of the Corporation of the City of Pickering deems it appropriate to provide for such an interim levy on the assessment of property in this municipality. Now therefore, the Council of the Corporation of the City of Pickering hereby enacts as follows: 1.The amounts levied shall be as follows: a.For the residential, pipeline, farmland and managed forest property classes there shall be imposed and collected an interim levy of:If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and school purposes levied in the year 2025. b.For the multi-residential, commercial and industrial property classes there shall be imposed and collected an interim levy of:If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and school purposes levied in the year 2025. c.For the payment-in-lieu property classes, there shall be imposed and collected an interim levy of:If no percentage is prescribed, 50 percent of the total annualized taxes for municipal and where applicable for school purposes, levied in the year 2025. 2.For the purposes of calculating the total amount of taxes for the year 2026 under paragraph 1, the Treasurer has the authority to prescribe the percentage for thecalculation of the interim taxes, and if any taxes for municipal and school purposes werelevied on a property for only part of 2025 because assessment was added to the collector’s roll during 2025, an amount shall be added equal to the additional taxes thatwould have been levied on the property if taxes for municipal and school purposes hadbeen levied for the entire year. 3.The provisions of this by-law apply in the event that assessment is added for the year 2025 to the collector’s roll after the date this by-law is passed and an interim levy shallbe imposed and collected. - 117 - By-law No. 8219/25 Page 2 4.Taxes shall be payable to the Treasurer, City of Pickering. 5.When not in default, the payment of taxes, or any instalment thereof, may also be madeat any financial institution permitted by Subsection 346 (2) of the Municipal Act, 2001,S.O. 2001 c. 25, as amended. 6.The Treasurer may mail, or cause to be mailed, all notices of taxes required in accordance with the provisions of the Municipal Act, 2001, S.O. c. 25, as amended, tothe address of the residence or place of business or to the premises in respect of whichthe taxes are payable unless the taxpayer directs the Treasurer in writing to send the bill to another address, in which case it shall be sent to that address. Notices will not be mailed to tenants. It is the responsibility of the person taxed to notify and collect taxes from tenants or other persons. 7.The Treasurer is hereby authorized to accept part payment from time to time on accountof any taxes due, in accordance with the provisions of subsection 347 (1) and (2) of the Municipal Act, 2001, S.O. c.25, as amended, and to give a receipt for such partpayment under Section 346 (1) of the Municipal Act, 2001, S.O. c.25, as amended. 8.The Treasurer is hereby authorized to prepare and give one separate tax notice for thecollection of 2026 interim taxes, one notice being an interim notice, with two instalments under the provisions of Section 342 of the Municipal Act, 2001, S.O. 2001, c.25, asamended, as follows: Interim Tax Notice -Due date of the first instalment February 24, 2026 -Due date of the second instalment April 24, 2026; or either date adjusted bythe Director, Finance & Treasurer. 9.Section 8 of this by-law in respect to the due dates does not apply to those taxpayerswho participate in the City’s monthly Pre-authorized Tax Payment plan (PTP). Monthly PTP interim due dates are the 1st, 8th, and 16th day of each month. 10.Except in the case of taxes payable in respect of assessments made under Sections 33and 34 of the Assessment Act, R.S.O. 1990, c.A31, as amended, the late payment charge of 1.25 per cent for non-payment of taxes and monies payable as taxes shall be added as a penalty to every tax or assessment, rent or rate of any instalment or part thereof remaining unpaid on the first day of default and on the first day of each calendarmonth thereafter in which such default continues pursuant to subsections 345 (1), (2)and (3) of the Municipal Act, 2001, S.O. c.25, as amended. The Treasurer shall collect by distress or otherwise under the provisions of the applicable statutes all such taxes,assessments, rents, rates or instalments or parts thereof as shall not have been paid onor before the several dates named as aforesaid, together with the said percentagecharges as they are incurred pursuant to sections 349, 350 and 351 of the Municipal Act, 2001, S.O. c.25, as amended. - 118 - By-law No. 8219/25 Page 3 11.In the case of taxes payable in respect of assessments made under Sections 33 and 34 of the Assessment Act, R.S.O. 1990, c.A.31, as amended, the late payment charge of1.25 per cent for non-payment of taxes and monies payable as taxes shall be added asa penalty to every tax so payable remaining unpaid on the first day after 21 days fromthe date of mailing by the Treasurer of a demand for payment thereof and on the first day of each calendar month thereafter in which default continues pursuant tosubsections 345 (1), (2) and (3) of the Municipal Act, 2001, S.O. c.25, as amended. Itshall be the duty of the Treasurer immediately after the expiration of the said 21 days to collect at once by distress or otherwise under the provisions of the applicable statutes, all such taxes as shall not have been paid on or before the expiration of the said 21 day period, together with the said percentage charges as they are incurred pursuant tosections 349, 350 and 351 of the Municipal Act, 2001, S.O. c.25, as amended. 12.Nothing herein contained shall prevent the Treasurer from proceeding at any time with the collection of any rate, tax or assessment, or any part thereof, in accordance with theprovisions of the statutes and by-laws governing the collection of taxes. 13.Where tenants of land owned by the Crown or in which the Crown has an interest areliable for the payment of taxes and where any such tenant has been employed either within or outside the municipality by the same employer for not less than 30 days, suchemployer shall pay over to the Treasurer on demand out of any wages, salary or other remuneration due to such employee, the amount then payable for taxes under this by-law and such payment shall relieve the employer from any liability to the employee for the amount so paid. 14.If any section or portion of this by-law is found by a court of competent jurisdiction to beinvalid, it is the intent of Council for the Corporation of the City of Pickering that allremaining sections and portions of this by-law continue in force and effect. 15.That this by-law is to come into effect on the 15th day of December, 2025. By-law passed this 15th day of December, 2025. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, Clerk - 119 - Memo To: Susan Cassel December 15, 2025 City Clerk From: Catherine Rose Chief Planner Copy: Director, City Development Division Head, Development Review & Urban Design Senior Planner, Heritage Subject: Designation under Part IV of the Ontario Heritage Act 895 Wonder Drive (formerly 815 Highway 7) Part of Block 4, Plan 40M-2770, being Part 1, Plan 40R-32906 File A-3300-093 Designating By-law 8220/25 Heritage Pickering Committee Meeting Date February 28, 2024 Planning & Development Committee Date October 6, 2025 Council Meeting Date December 15, 2025 Purpose and Effect of By-law To designate 895 Wonder Drive under Part IV of the Ontario Heritage Act. Notes Following Council's approval, a Notice of Intention to Designate the property under Part IV of the Ontario Heritage Act was sent to the property owner by letter on October 29, 2025, and posted on the City of Pickering’s website. No objections were received during the 30-day notice period as required under Section 29 of the Act. Therefore, the designation By-law can now be forwarded to Council for enactment, in accordance with the provisions of the Ontario Heritage Act. Original Signed By Catherine Rose MS:NS:ld Attachments By-law Text Location Map - 120 - The Corporation of the City of Pickering By-law No. 8220/25 Being a by-law that designates the lands legally described as Part of Block 4, Plan 40M-2770, being Part 1, Plan 40R-32906 (the “Percy House”) and municipally known as 895 Wonder Drive, Pickering, as being cultural heritage value or interest. Whereas the Ontario Heritage Act authorizes the Council of a municipality to enact a by-law to designate real property, including all buildings and structures thereon, to be of cultural heritage value or interest; and Whereas on December 15, 2025, Council endorsed the recommendations of its Heritage Advisory Committee to designate 895 Wonder Drive, Pickering as being of cultural heritage value or interest; and Whereas the Reasons for Designation are set out in Schedule “A” to this by-law; and Whereas the Council of The Corporation of the City of Pickering has caused to be served on the owners of 895 Wonder Drive, and upon the Ontario Heritage Trust, Notice of Intention to designate the property and has caused the Notice of Intention to be published in a newspaper having general circulation in the municipality as requested by the Ontario Heritage Act; and Now therefore the Council of The Corporation of the City of Pickering enacts as follows: 1.The Percy House, known municipally as 895 Wonder Drive is designated as being of cultural heritage value or interest for reasons set out in Schedule “A” attached hereto. 2.The City Solicitor is hereby authorized to cause a copy of this by-law to be registered ontitle to 895 Wonder Drive (the Percy House). 3.The City Clerk is authorized to cause a copy of this by-law to be served upon the owners of 895 Wonder Drive, and the Ontario Heritage Trust and to publish notice of this by-law on the City’s website, in accordance with City of Pickering’s Public NoticePolicy ADM100. By-law passed on this 15th of December, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 121 - Schedule “A” By-law No. 8220/25 Reasons for Designation Description of Property 895 Wonder Drive (formerly 815 Highway 7) is a one-and-a-half storey Ontario Cottage built c. 1853. The brick building was originally located on the south side of Highway 7, west of Whites Road, in 2024, the building was moved approximately 150 metres west to its current location. Reason for Designation The mid-nineteenth century farmstead, known as the Percy House, possesses design or physical value for the built heritage resource displaying a high degree of craftsmanship located on the property. The one-and-a-half storey brick residence constructed c. 1853 demonstrates representative elements of an Ontario Cottage with Neo-Classical and Georgian influences. These representative elements include the rectangular plan and symmetrical three-bay façade, side gable roof, entrance details including a wood surround with transom and sidelights, and multipaned windows. The residence reflects a unique vernacular interpretation of the style, characterized by its elaborate dichromatic brickwork, including the decorative stringcourse, quoins, and jack arches. Through its function as a farm since 1853, the Percy House is directly associated with the agricultural development of the former Ontario Township and City of Pickering. This theme is significant as it historically contributed to the community’s early economic growth and continues to be practiced today. Summary of Attributes for Designation The heritage attributes that contribute to the cultural heritage value or interest of 895 Wonder Drive (formerly 815 Highway 7) include: Residence Exterior •One-and-a-half storey massing built to a rectangular plan; •Red brick construction using the Flemish bond, dichromatic brickwork including quoinsand decorative brickwork under the moulded cornice; •Granite and fieldstone foundation; •Symmetrical three-bay façade and symmetrical two-bay side elevations; •Side gable roof with return eaves and extant moulded cornice; •Paired interior end chimneys; •Centrally placed entrance with side lights, transom and wood surround with classicaldetailing; and •Rectangular window openings with six-over-six double-hung sash windows, radiating brick voussoirs and wood sills. - 122 - Residence Interior •Extant original layout; •Fireplace mantle; •Floor boards; •Tall baseboards; •Window and door surrounds; •Balustrade and knob capped newel post; •Stone fireplace collar embedded in second floor bedroom (southwest room); and •Built-in corner cupboard in parlour on main floor. - 123 - Highway 407 Whites Road Highway 7 82 e n i l e d i S Location Map File: Designation By-law Municipal Address: Date: Dec. 15, 2025 895 Wonder Drive (formerly 815 Highway 7) Subject Lands L:\PLANNING\01-MapFiles\01-City Development\01-PLN Reports\2025\PLN 21-25 - 895 Wonder Drive (formerly 815 Highway 7)\PLN25-21_LocationMapv2.mxd 1:4,500 SCALE:THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department ofNatural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal PropertyAssessment Corporation and its suppliers. All rights reserved. City DevelopmentDepartment Proposed Wonder Drive Percy House Location - 124 - Memo To: Susan Cassel December 15, 2025 City Clerk From: Catherine Rose Chief Planner Copy: Division Head, Development Review & Urban Design Principal Planner, Strategic Initiatives Subject: Removal of “H” Holding Provision Zoning By-law Amendment Application A 07/25 Seaton Community North Pickering Community Management Inc. (Seaton Landowners Group) Amending By-law 8221/25 Statutory Public Meeting Date Not Applicable (By-law to remove “(H)” Holding Provision) Planning & Development Committee Date Not Applicable (By-law to remove “(H)” Holding Provision) Purpose and Effect of By-law An update and removal of “(H)” Holding Provisions for lands located within the Seaton Urban Area Council Meeting Date December 15, 2025 Purpose The purpose of this memo is to seek Council’s approval of a Zoning By-law Amendment to partially remove an existing “H” Holding provision from certain lands, and apply updated holding provisions to other lands in the Seaton community. This amendment is required to reflect the recommendations of a new transportation study prepared by the Seaton Landowners Group, and to enable the orderly, sequential development of the Seaton community, where appropriate road and transportation infrastructure is in place. Location and Background The Seaton community is located in central Pickering, and is generally bounded by Duffins Creek to the west, Brock Road to the east, Highway 7 to the north, and the CP Rail line to the south (see Air Photo Map, Attachment 1). The area is currently developing in accordance with the City’s Official Plan and Zoning By-law, with new infrastructure, residential neighbourhoods, employment areas, and community amenities actively being planned and constructed. - 125 - December 15, 2025 Page 2 of 4 Zoning By-law Amendment Application A 07/25 Seaton was planned to be developed in phases to ensure municipal infrastructure is coordinated with growth. Attachment 2 to this memo is the Development Phasing Plan from the Staged Servicing & Implementation Strategy, which outlines the initial phasing for Seaton. At present, development in Seaton is limited to the lands within the Phase 1 Living and Employment areas, which permits up to 9,800 single-detached equivalent (SDE) residential units, as well as certain employment lands in the Innovation Corridor. The full buildout of Seaton is anticipated to accommodate approximately 17,000 SDEs. Attachment 3 illustrates the current Phasing Plan for Seaton, showing Phase 1 areas in white, and Phase 2 areas in yellow (residential lands) and gray (employment lands). The Seaton Official Plan includes policies that link the phasing of development to required transportation improvements. The original transportation study prepared by BA Group in 2013 (Phase 1 Seaton Transportation Assessment) formed the basis for the holding provisions included in the Seaton Zoning By-law 7364/14, which was approved by the Ontario Municipal Board on December 17, 2013 and January 24, 2014. On December 16, 2024, Council adopted Consolidated Zoning By-law 8149/24, which carried forward the original holding provisions. The full text of the Seaton Holding Zone – Exception Zone 381 is provided in Attachment 4. Requirements to lift the Holding Provisions The Seaton holding provisions limit development within the Seaton Phase 1 areas and set out the requirements for lifting or updating the holding provisions. The key requirements are summarized below: • Preparing a transportation study to identify the transportation improvements to support development exceeding 9,800 single-detached equivalent units located beyond the Seaton Phase 1 areas, and ensuring that satisfactory arrangements are in place for the funding of these transportation improvements; and • Consulting with the Region of Durham, the City of Pickering, the City of Toronto and the Region of York during the undertaking of the transportation study. The Seaton Landowners Group completed and submitted the required transportation study, Seaton Recommended Updates to the Current Holding Provision, Traffic Demand Modelling & Assessments, prepared by BA Group, and dated April 8, 2024. The study was completed in consultation with staff from the City of Pickering and the Region of Durham. The City of Toronto and the Region of York were also contacted by BA Group and the City of Pickering, and the study was formally circulated to both jurisdictions. Staff from the City of Toronto (Scarborough District) advised that the study presents no direct impacts on land use or other planning-related matters. No response was received from the Region of York, despite multiple attempts to contact them. - 126 - December 15, 2025 Page 3 of 4 Zoning By-law Amendment Application A 07/25 Key Conclusions and Recommendations of the Transportation Study The transportation study satisfies the requirements for partially lifting and applying updated holding provisions in Seaton. In summary, the study: •Was prepared in collaboration with Durham Region’s Works Department and the City ofPickering’s Engineering Services and City Development staff, ensuring that thetransportation modelling and analysis aligned with regional and local objectives, currentinfrastructure priorities, and provided a sound technical basis for decisions related to the Seaton holding provisions. •Evaluated the impacts of future development in Seaton and demonstrated that theprojected 2033 road network can support the travel demand associated with future growth,including 15,500 SDEs, 10,100 dedicated employment land jobs, and 2,600 community- based jobs, such as those arising from schools, retail, and other local services. •Confirmed that any infrastructure road improvements needed to address the impacts offuture development are limited to projects with confirmed funding, as outlined in regionaldocuments, such as the Durham Transportation Master Plan. Based on this analysis, the study recommends updating the Seaton holding provision to: •Allow the construction of a maximum of 15,500 single-detached equivalent residential unitslocated anywhere within the planned Seaton residential and mixed-use areas; and •Remove the existing clause that restricts development based on the geographic distribution of growth between Phase 1 and Phase 2 areas, as this restriction is no longer neededgiven the capacity of the internal road network. Approximately 1,660 SDEs would remain subject to the holding provision. Since geographic phasing is no longer required, the Seaton Landowners Group has agreed that the holding provision will apply throughout the Seaton neighbourhoods. Attachment 5 illustrates the areas in red where the hold provision will apply. - 127 - December 15, 2025 Page 4 of 4 Zoning By-law Amendment Application A 07/25 Staff Recommendation The Seaton Landowners Group has satisfied all required conditions to the satisfaction of both the City of Pickering and the Region of Durham. Staff therefore recommend that Council enact a by- law to partially remove the existing holding provision on certain lands, and apply updated holding provisions to other lands in Seaton, to ensure appropriate transportation infrastructure is in place as development continues. Original Signed By Catherine Rose CC:ld Attachments 1.Air Photo Map 2.Development Phasing Plan - Staged Servicing & Implementation Strategy 3.Seaton Phasing Plan4.Seaton Holding Zone – Exception Zone 381, By-law 8149/245.Updated Seaton Holding Zone Areas6.By-law Text and Schedules - 128 - -�ofP](KER]NG City Development Department L:IPLANNING\01-Mapfiles\06-By-Laws\2025\Seaton By-LaW\Seaton By-law.aprx Air Photo Ma File: A0? /25 A licant: North Pickering Community Management Inc. (Seaton Landowners Group) Property Description: Seaton Urban Area Date: Dec. 09, 2025 :i�;fn c�:�rit������� i!1ia���cn�8���=t�r:��:�i:r:;) t1��:�:�c�;::���:: :�a9�!t�i�1::p�:1:\�cM��i�tis ���iii��='. :����t�r�s��:gd�'.�:�z:�l��j:a:jeS\y th0 SCALE: 1 : 45,000 Assessment Corporation and its suppliers. All rights reserved. THIS Is NOT A PLAN OF SURVEY. Attachment 1 - 129 - L:\PLANNING\01-MapFiles\03 - Applications\A\2025 Dec. 08, 2025DATE: Applicant: Property Description: File No: Development Phasing Plan FULL SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CITY OF PICKERING CITY DEVELOPMENT DEPARTMENT. City Development Department A07/25 North Pickering Community Management Inc. (Seaton Landowners Group) Seaton Urban Area N Attachment 2 - 130 - -�ofPJ(KERJNG City Development Department Km 0 0.5 1 3 4 SCALE: 1 :38,790 Seaton Community Phase Map Legend c=] Phase 1 Lands Phase 2 Residential Lands Phase 2 Employment Lands Proposed Roads C,TMCoo,on,tk>l1oftheOfvofPkl<er1r,gProd� (inport)under lken,.e/rom· C,Ko'lg'1"'1nt0<,0ntorioMinislryolNaturolResources .... ,1ghts rese<ved.; C,HksHajestytheKinglnRlghtofCooa<la,DeportmentofN•turolR.esol.Jras,AJlrlghtsr�.; ()Terone<Enterp<.,,..lnc.orKlit>suwlien.AllfiVht1r,-.; C,Mun�IQolPn:,perry,.._smen,CorwrotionondltssuP(>ilets.Allrlphtsrosu-od t IV Attachment 3 - 131 - Attachment 4 Section 15 | Exceptions Consolidated Zoning By-law for Council Adoption | December 16, 2024 City of Pickering Exception Zone 381 (By-law 7364-14) The following Holding provisions apply to the properties specified: The lands beyond the Phase 1 lands as identified on Figure C of the staged servicing and Implementation Strategy dated October 2012. 7KH³ + ´+ROGLQJ6\PEROVKDOOEHUHPRYHGZKHQ a transportation study is completed identifying the need, and if warranted, the extent and timing of additional transportation improvements including collector and arterial roads internal to the Seaton Urban Area, road linkages external to the Seaton Urban Area including linkages internal and external to Durham Region and interchanges with Highway 407 ETR that may be required to support development beyond the first phase, which shall not exceed 9,800 detached equivalent units, as defined in the Staged Servicing and Implementation Strategy. The transportation study is to be undertaken by the landowners in consultation with the City of Pickering, Durham Region, City of Toronto and York Region and shall be in accordance with Policy 11.74 (b) of the Pickering Official Plan, as amended by Pickering Official Plan Amendment 22; and the City is satisfied that the transportation improvements identified in the transportation study referred to in (a) above as required to support the development of the subsequent phase to be released from the H - holding provision will be provided in accordance with the timing recommended by the transportation study, and that satisfactory arrangements are in place for the funding of those transportation improvements. - 132 - II-• D 1- 'itevale'f3.ciad=======:5iffL�:1-�-=_=} .... =_,;._fif�!{9iF/,\==h!��l:;:=�;��� -�ofPJ(KERJNG City Development Department Km 0 0.5 1 3 4 SCALE: 1 :38,800 Exception Zone 381 Holding Provisions Map Legend Hold Zone -See � Section 15.381 of Zoning By-Law C,TMCoo,on,tk>l1oftheOfvofPkl<er1r,gProd� (inport)under lken,.e/rom· C,Ko'lg'1"'1nt0<,0ntorioMinislryolNaturolResources .... ,1ghts rese<ved., C,HksHajestythe.KinglnRlghtofCooa<la,DeportmentofN•turolR.esol.Jras,AJlrlghtsr� ()Terone<Enterpn,e·slnc.orKlit>suwlien.AllfiVht1r,-.; ·• C,Mun�IQolPn:,perry,.._smen,CorwrotionondltssuP(>ilets.Allrlphtsrosu-od t IV Attachment 5 - 133 - Attachment 6 The Corporation of the City of Pickering By-law No. 8221/25 Being a by-law to amend Zoning By-law 8149/24, as amended, to partially lift an existing “(H)” Holding Provision and apply an updated “(H)” Holding Provision applicable to the Seaton Urban Area (A 07/25) Whereas Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended, permits a Council to pass a by-law prohibiting the use of land, buildings or structures within a defined area or areas; Whereas Section 36 of the Planning Act, R.S.O. 1990, c.P.13, as amended, permits a Council to pass a by-law to specify the use to which lands, buildings or structures may be put at such time in the future as the hold symbol is removed by amendment to the by-law; Whereas Zoning By-law 8149/24, as amended, is the governing By-law of The Corporation of the City of Pickering pertaining to the subject lands; Whereas the Council of The Corporation of the City of Pickering has deemed it advisable to amend Zoning By-law 8149/24; Whereas it has been confirmed to the Council of the Corporation of the City of Pickering that the conditions required to partially lift the “(H)” Holding Provision from certain lands within the Seaton Urban Area have been addressed to the satisfaction of the City; Whereas it has been confirmed to the Council of the Corporation of the City of Pickering that an updated “(H)” Holding Provision shall apply to certain lands within the Seaton Urban Area to ensure appropriate transportation infrastructure is in place as development continues; and Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.That By-law 8149/24, as amended, is hereby further amended as follows: 1.1 By applying the Holding “(H)” symbol to the lands outlined in Schedule I to this by-law from SMC3-1 to SMC3-1(H). 1.2 By applying the Holding “(H)” symbol to the lands outlined in Schedule II to this by-law from A to A(H), from Q to Q(H) and from SUT to SUT(H). 1.3 By partially removing the Holding “(H)” symbol from the lands outlined in Schedules III, IV and V attached to this By-law. 2. Section 15.381 Exception Zone 381 (By-law 7364-14) shall be amended as follows: 2.1 Requirements 1 and 2 of Section 15.381 Exception Zone 381 be deleted and replaced with the following: “1. The “(H)” Holding symbol shall be removed when: - 134 - By-law No. 8221/25 Page 2 a)a transportation study is completed, identifying the need, and ifwarranted, the extent and timing of additional transportationimprovements, including collector and arterial roads internal to theSeaton Urban Area, road linkages external to the Seaton Urban Area, including linkages internal and external to the Durham Region and interchanges with Highway 407 ETR that may be required to supportdevelopment beyond the 15,500 detached equivalent units identified inthe Seaton Recommended Updated to the Current Holding Provision,Traffic Demand Modelling & Assessments, dated April 8, 2024. The transportation study is to be undertaken by the landowners in consultation with the City of Pickering, Durham Region, City of Torontoand York Region and shall be generally in accordance with Policy11.74 (b) of the Pickering Official Plan, as amended by PickeringOfficial Plan Amendment 22; and b)the City is satisfied that the transportation improvements identified in the transportation study referred to in (a) above as required to supportthe development of the subsequent phase to be released from the H –holding provision will be provided in accordance with the timingrecommended by the transportation study, and that satisfactory arrangements are in place for the funding of those transportation improvements.” 3.Area Restricted By-law 8149/24, as amended, is hereby further amended only to the extent necessaryto give effect to the provisions of this By-law as it applies to the area set out in Schedules I, II, III, IV and V to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law8149/24, as amended. 4.Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 15th day of December 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 135 - X429(SCN-4) SCU/SLD1 X428(SCN-3) Taunton Road X430 (SCNPP-1) � Hold Zone -See Section 15.381 of Zoning By-Law X378(SCN-1) �l �SMDM l 7r� ! Schedule I to By-Law 8221/25 Passed This 15th Day of December, 2025 Mayor Clerk X431 (SMC2-4) - 136 - I inn � Hold Zone -See Section 15.381 of Zoning By-Law Schedule II to By-Law 8221/25 Passed This 15th Day of December, 2025 Mayor Clerk - 137 - I �� 0:: .c t= I� I I --, r---7 _I I ____ J -(SL□1---, ___ _, ---r· '--JI \ \ - ( __ ), X324(HMR3) AfSGC � Hold Zone -See Section 15.381 of Zoning By-Law [IJ Remove X381 "(H)" Hold Symbol Proposed Roads ,--SLD1 \ I sos ____ , ii �"'· �,,,.,, J:>r,se_Gatewa,' � -Ir SL□1 I I ---ii r-SMDDS ii ---l_ r-l __ � ,-� I Schedule Ill to By-Law 8221/25 Passed This 15th Day of December, 2025 Mayor Clerk z '2: ....... -...---,,--,-, - ---- ·SCN-- n 7 " I I I I I I I L_.,I --1I x43111 I (SMC2-4) I I l_J g1-• I : II I IL_ t IV - 138 - SSWM SPEG J! X431 (SMC2-4) , I I 'I I, /1 lts1 (SLD2 (H)) SNHS SPEG ' scu � Hold Zone -See Section 15.381 of Zoning By-Law [IJ Remove X381 "(H)" Hold Symbol Proposed Roads Mayor Clerk i3tillme�Lan6 sos sLo1 �ail t 1-iollyb� SSWM FL Schedule IV to By-law 8221/25 Passed This 15thDay of December, 2025 - 139 - r!! I --:...L g ,c-..-._.-'.'."'.1 X381 ]J � Alexander-Knox.Road � Hold Zone -See Section 15.381 of Zoning By-Law [IJ Remove X381 "(H)" Hold Symbol ---Proposed Roads Schedule V to By-Law 8221/25 Passed This 15th Day of December, 2025 Mayor Clerk - 140 -