HomeMy WebLinkAboutDecember 1, 2025
Executive Committee
Meeting Minutes
Electronic Meeting
December 01, 2025 - 02:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Regrets:
Councillor L. Robinson
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Cassel - City Clerk
J. Halsall - Division Head, Finance
V. Plouffe - Division Head, Facilities Management & Construction
C. Rose - Chief Planner
R. Perera - Deputy Clerk
Call to Order/Roll Call
The City Clerk certified that all Members of the Committee were present and participating
1.
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electronically, save and except for Councillor Robinson.
Disclosure of Interest
No disclosures of interest were noted.
Delegations
There were no delegations.
Matters for Consideration
Director, Community Services, Report CS 30-25
2026 Community Festivals, Events and Initiatives
Authority to Execute Park Permits, Licence Agreements, and
Funding Agreements
Recommendation:
Moved By Councillor Brenner
Seconded By Councillor Butt
That staff be authorized to issue a park permit for use of Bruce Hanscomb
Memorial Park by Alkame Dragon Boat Services from Sunday, May 24, 2026,
until Sunday, May 31, 2026 (inclusive), for the Pickering Dragon Boat Festival,
on terms and conditions satisfactory to the Director, Community Services and
Chief Administrative Officer and that the Mayor and City Clerk be authorized
to execute the Licence Agreement for Pickering Dragon Boat Festival, on
terms and conditions satisfactory to the Director, Community Services and
Chief Administrative Officer;
1.
That staff be authorized to issue a park permit for use of Esplanade Park by
Durham Community Health Centre on Friday, June 12, 2026, for National
Indigenous Peoples Day, on terms and conditions satisfactory to the Director,
Community Services and Chief Administrative Officer;
2.
That staff be authorized to issue a park permit for use of Esplanade Park by
Rotary Club of Pickering from Tuesday, June 16, 2026, until Monday, June 22,
2026 (inclusive), for Pickering Rotary Ribfest, on terms and conditions
satisfactory to the Director, Community Services and Chief Administrative
Officer and that the Mayor and City Clerk be authorized to execute the
Licence Agreement for Pickering Rotary Ribfest, on terms and conditions
satisfactory to the Director, Community Services and Chief Administrative
3.
2.
3.
4.
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Officer;
That staff be authorized to issue a park permit for use of Esplanade Park by
ISKCON Durham from Friday, July 17, 2026, until Saturday, July 18, 2026
(inclusive), for Chariot Fest – Ratha Yatra, on terms and conditions
satisfactory to the Director, Community Services and Chief Administrative
Officer and that the Mayor and City Clerk be authorized to execute the
Licence Agreement for Chariot Fest – Ratha Yatra, for use of on terms and
conditions satisfactory to the Director, Community Services and Chief
Administrative Officer;
4.
That staff be authorized to issue a park permit for use of Esplanade Park by
Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday,
July 25, 2026, for the A.F.I.Y.U. Enterprise, Movie on the Esplanade and
Cultural Event, on terms and conditions satisfactory to the Director,
Community Services and Chief Administrative Officer;
5.
That staff be authorized to issue a park permit for use of Esplanade Park by
Canadian Food Truck Festivals from Thursday, August 6, 2026, until Monday,
August 10, 2026 (inclusive), for the Pickering Food Truck Festival, on terms
and conditions satisfactory to the Director, Community Services and Chief
Administrative Officer and that the Mayor and City Clerk to execute the
Licence Agreement for Pickering Food Truck Festival, on terms and conditions
satisfactory to the Director, Community Services and Chief Administrative
Officer;
6.
That staff be authorized to issue a park permit for use of Esplanade Park by
Apostolic Pentecostal Church on Tuesday, August 11, 2026, for the APC
Sing-a-long, on terms and conditions satisfactory to the Director, Community
Services and Chief Administrative Officer;
7.
That staff be authorized to issue a park permit for use of Esplanade Park by
the Indo-Canadian Cultural Association of Durham on Saturday, August 22,
2026, for the Celebration of India’s Heritage, on terms and conditions
satisfactory to the Director, Community Services and Chief Administrative
Officer;
8.
That the Director, Community Services, be authorized to enter into and
execute Licence Agreement(s) with The Shops at Pickering City Centre for
use of the parking lot and/or interior spaces for community engagement, on
terms and conditions satisfactory to the Director, Community Services and
Director, Corporate Services & City Solicitor;
9.
That the Mayor and City Clerk be authorized to enter into and execute a
Licence Agreement with Ontario Power Generation (OPG) for use of Kinsmen
Park, Alex Robertson Park, and other OPG lands, for use by the City for the
annual Canada Day event on terms and conditions satisfactory to the Director,
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Community Services and Chief Administrative Officer;
That the Director, Community Services be authorized to execute funding
agreements for Young Canada Works, Canada Summer Jobs, Summer
Experience Fund, Celebrate Canada, and Experience Ontario for events,
programs, and initiatives within Community Services, on terms and conditions
satisfactory to the Director, Community Services, Director, Finance &
Treasurer, Director, Corporate Services & City Solicitor and Chief
Administrative Officer; and,
11.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
12.
Carried
Director, Community Services, Report CS 34-25
Additional Funds for Chestnut Hill Developments Recreation Complex Roof
and Skylight Replacement
Second-Stage Request for Quotation No. RFQQ2025-5
A question and answer period ensued between Members of the Committee and
staff regarding:
clarification that this project had experienced ongoing problems for the last
several months and why it had taken so long to develop a plan to move
forward after there had been reports that the ceiling material was flaking which
caused the parking area to be closed;
•
whether the presence of lead in the flaking paint was identified as a health
and safety issue by the Ministry;
•
why the skylight and ceiling paint work was not included in the previous
restoration project, given that the paint was already flaking at that time; and,
•
the need to create a protocol to inform Members of Council about similar
incidents so that they are well equipped to address concerns raised within the
community.
•
Recommendation:
Moved By Councillor Brenner
Seconded By Councillor Cook
That Report CS 34-25 regarding Additional Funds for Quotation No.
RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof
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and Skylight Replacement be received;
That additional costs in the amount of $303,260.00 (net of HST rebate) over
the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for
Chestnut Hill Developments Recreation Complex Roof and Skylight
Replacement resulting in a revised total net project cost of $2,074,189.00 (net
of HST rebate) be approved;
2.
That the Director, Finance & Treasurer be authorized to finance the net project
cost of $2,074,189.00 to be funded from the Canada Community Building
Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and,
3.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in the report.
4.
Carried
Director, Community Services, Report CS 35-25
Consulting Services for Greenwood Community Centre Remediation &
Demolition
RFP2025-19
A question and answer period ensued between Members of the Committee and
staff regarding:
confirmation that all groups using the old Greenwood Community Centre had
been accommodated within the new Dorsay Community & Heritage Centre;
•
public engagement activities that would be undertaken for the new
Greenwood Park;
•
clarification on the timing of the demolition of the Greenwood Community
Centre; and,
•
whether the demolition project had already been awarded.•
Recommendation:
Moved By Councillor Butt
Seconded By Councillor Pickles
That Request for Proposal No. RFP2025-19 for Consulting Services for
Greenwood Community Centre Remediation & Demolition, as submitted by
Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00
(HST included) be accepted;
1.
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That the total gross project cost of $165,507.00 (HST included) for design and
associated costs, and the total net project cost of $149,044.00 (net HST) be
approved;
2.
That the Director, Finance & Treasurer be authorized to finance the net project
cost of $149,044.00 as approved in the 2025 Capital Budget and funded from
the Facilities Reserve;
3.
That the Director, Community Services be authorized to execute the Form of
Agreement with the above-mentioned consultant pursuant to Request for
Proposal No. RFP2025-19; and,
4.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in the report.
5.
Carried
Director, Community Services, Report CS 36-25
Museum Deaccession
Winter 2025 Artifact Deaccession List
Recommendation:
Moved By Councillor Brenner
Seconded By Councillor Nagy
That Report CS 36-25 regarding Museum Deaccession be received;1.
That Council endorse the deaccession of museum artifacts, as set out in
Attachment 1; and,
2.
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in the report.
3.
Carried
Director, City Infrastructure, Report INF 13-25
Supply & Delivery of Street Sweeper
Request for Quotation No. Q2025-26A
Recommendation:
Moved By Councillor Brenner
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Seconded By Councillor Nagy
That the lowest compliant respondent, Epoke North America Inc. for Request
for Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper,
in the amount of $582,220.00 (net HST) or $646,530.00 (HST included) be
accepted;
1.
That the total gross project cost of $646,530.00 (HST included), and that the
total net project cost of $582,220.00 (net HST) be approved;
2.
That Council authorize the Director, Finance & Treasurer to finance the total
net project cost of $582,220.00 as approved in the 2025 Capital Budget, to be
funded by a transfer from the Equipment Reserve Fund; and,
3.
That the appropriate officials if the City of Pickering be authorized to take the
necessary actions as indicated in this report.
4.
Carried
Member Updates on Committees
There were no updates from Members on Committees.
Other Business
Councillor Brenner gave Notice of a Motion regarding the closure of the Rouge
National Urban Park pedestrian bridge.
•
Councillor Brenner raised concerns about the lack of sidewalks on Kingston Road
east of Fairport Road following a recent accident that left someone in critical
condition. Councillor Brenner asked when sidewalks could be expected in that area
to improve safety, with R. Holborn, Director, Engineering Services, responding that
the Region of Durham was planning to issue a tender for the Bus Rapid Transit
project along Kingston Road, with the first section running from Dixie Road to
Bainbridge Drive. R. Holborn stated that staff would confirm the timing for
subsequent sections and provide an update to Council.
•
Adjournment
Moved By Councillor Nagy
Seconded By Councillor Cook
That the meeting be adjourned.
Carried
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The meeting adjourned at 2:20 p.m.
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