HomeMy WebLinkAboutINF 13-25Report to
Executive Committee
Report Number: INF 13-25
Date: December 1, 2025
From: Kevin Heathcote
Director, City Infrastructure
Subject: Supply & Delivery of Street Sweeper
Request for Quotation No. Q2025-26A
File: A-1440
Recommendation:
1. That the lowest compliant respondent, Epoke North America Inc. for Request for
Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper, in the amount
of $582,220.00 (net HST) or $646,530.00 (HST included) be accepted;
2.That the total gross project cost of $646,530.00 (HST included), and that the total net
project cost of $582,220.00 (net HST) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $582,220.00 as approved in the 2025 Capital Budget, to be funded by a transfer
from the Equipment Reserve Fund; and,
4.That the appropriate officials if the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to award Request for Quotation No.
Q2025-26A for the Supply and Delivery of one Street Sweeper to Epoke North America Inc.
The City Infrastructure Department currently utilizes Street Sweepers for maintaining City
streets. Street Sweeper Unit #150 (2015) has met or exceeded its scheduled replacement
date.
Request for Quotation No. Q2025-26A, was advertised on the City’s bids&tenders portal on
September 26, 2025, and closed October 27, 2025. Nine companies responded. The lowest
compliant response was submitted by Epoke North America Inc. in the amount of $582,220.00
(net HST) or $646,530.00 (HST included). The response submitted from Epoke North America
Inc. complied with all technical requirements and has received an acceptable score from the
Evaluation Committee.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community.
INF 13-25 December 1, 2025
Page 2
Financial Implications:
1. Quotation Amount
Request for Quotation No. Q2025-26A $572,150.00
HST (13%) 74,379.50
Total Gross Quotation Cost $646,529.50
2. Estimated Project Costing
Request for Quotation No. Q2025-26A $572,150.00
HST (13%) $74,380.00
Total Gross Project Costs $646,530.00
HST Rebate (11.24%) ($64,310.00)
Total Net Project Cost $582,220.00
3. Approved Source of Funds
Description Account Code Source of
Funds
Available
Budget
Required
Street Sweeper C10315.2503 Equipment $620,000.00 $582,220.00
Replacement Reserve Fund
Total Funds $620,000.00 $582,220.00
Project Cost under (over) approved funds by $37,780.00
Discussion: The purpose of this report is to award Request for Quotation No. Q2025-26A for
the Supply and Delivery of one Street Sweeper to Epoke North America Inc. The Public Works
Division, within the City Infrastructure Department, currently utilizes Street Sweepers for
maintaining City streets. Unit #150 (2015) has met or exceeded its scheduled replacement
date.
Request for Quotation No. Q2025-26A, was advertised on the City’s bids&tenders portal on
September 26, 2025 and closed October 27, 2025. Nine companies responded. The lowest
compliant response was submitted by Epoke North America Inc. in the amount of $582,220.00
(net HST) or $646,530.00 (HST included). The response submitted from Epoke North America
Inc. complied with all technical requirements and has received an acceptable score from the
Evaluation Committee.
Upon careful review of the responses received, the City Infrastructure Department
recommends the acceptance of the lowest compliant response submitted by Epoke North
America Inc. for Request for Quotation No. Q2025-26A in the amount of $582,220.00 (net
INF 13-25 December 1, 2025
Page 3
HST) or $646,530.00 (HST included) and that the total net project cost of $582,220.00 (net
HST) be approved.
Attachment: None.
Prepared By: Approved/Endorsed By:
Matt Currer Kevin Heathcote, P.Eng.
Manager, Fleet & Roads Operations Director, City Infrastructure
Cathy Bazinet, CPPB, NIGP-CPP
Manager, Procurement
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
MC:mjh
Recommended for the consideration
of Pickering City Council
Original signed by:
Marisa Carpino, M.A.
Chief Administrative Office
Original signed by:Original signed by:
Original signed by:
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