HomeMy WebLinkAboutOctober 27, 2025
Council
Meeting Minutes
Electronic Meeting
October 27, 2025 - 07:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor D. Pickles
Councillor L. Robinson
Regrets:
Councillor M. Nagy
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel – City Clerk
J. Litoborski – Division Head, Municipal Law Enforcement Services
V. Plouffe - Division Head, Facilities Management & Construction
N. Surti - Division Head, Development Review & Urban Design
C. Rose - Chief Planner
L. Arshad - Manager, Economic Development & Marketing
S. Marsh - Manager, Accounting Services
H. Thakor - Senior Officer, Economic Development & Strategic Projects
R. Perera - Deputy Clerk
1
Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically, save and except Councillor Nagy who was absent due to a Pregnancy
Leave in accordance with Policy ADM 250 Pregnancy and Parental Leaves for Members of
Council.
Playing of O Canada
Mayor Ashe asked all Members of Council to rise for the playing of O Canada.
Moment of Reflection
Mayor Ashe called for a silent moment of reflection.
Indigenous Land Acknowledgment Statement
Mayor Ashe read the Indigenous Land Acknowledgment Statement.
Disclosure of Interest
Councillor Robinson - Corr. 45-25
A conflict of interest was declared under the Municipal Conflict of Interest Act with
respect to Item 9.1, Corr. 45-25, Integrity Commissioner’s Recommendation Report
Regarding Complaint Against Councillor Lisa Robinson dated October 20, 2025.
Councillor Robinson stated that in accordance with Section 5 of the Municipal
Conflict of Interest Act, she reserved her right to take part in the discussion of the
matter, however, would not take part in the vote.
Adoption of Minutes
Council Minutes, June 23, 2025 (includes Confidential In Camera Minutes
under separate cover)
Special Council Minutes, September 29, 2025
Council Minutes, September 29, 2025 (Includes Confidential In Camera
Minutes under separate cover)
1.
2.
3.
4.
5.
5.1
6.
6.1
6.2
6.3
Council Meeting Minutes
October 27, 2025
2
Executive Committee Minutes, October 6, 2025
Planning and Development Committee Minutes, October 6, 2025
Resolution #863/25
Moved By Councillor Butt
Seconded By Councillor Cook
That the minutes, Items 6.1 through 6.5, be approved.
Carried
Presentations
There were no presentations.
Delegations
Lilian Cheung, Partner, Public Sector Audit, Deloitte (Available for
questions if needed)
Re: Report FIN 15-25
2024 Year End Audit and Financial Statements (Final)
There were no questions from Members of Council.
Lilian Cheung, Partner, Public Sector Audit, Deloitte (Available for
questions if needed)
Re: Report FIN 16-25
2025 Audit Service Plan
There were no questions from Members of Council.
Correspondence
Corr. 45-25
Jeff Abrams, Co-Principal and Janice Atwood-Petkovski, Co-
Principal, Principles Integrity, Integrity Commissioner for the City of Pickering
Re: Integrity Commissioner’s Recommendation Report Regarding Complaint
Against Councillor Lisa Robinson
October 20, 2025
Councillor Robinson declared a conflict on this item. ( A conflict of interest was
6.4
6.5
7.
8.
8.1
8.2
9.
9.1
Council Meeting Minutes
October 27, 2025
3
declared under the Municipal Conflict of Interest Act with respect to Item 9.1, Corr.
45-25, Integrity Commissioner’s Recommendation Report Regarding Complaint
Against Councillor Lisa Robinson dated October 20, 2025.
Councillor Robinson stated that in accordance with Section 5 of the Municipal
Conflict of Interest Act, she reserved her right to take part in the discussion of the
matter, however, would not take part in the vote. )
J. Abrams, Co-Principal, Principles Integrity, appeared before Council via electronic
connection to provide opening remarks on the Recommendation Report Regarding
Complaint Against Councillor Lisa Robinson, October 20, 2025. J. Abrams provided
a high-level overview of the complaint as outlined in the Report and reminded
Council that this was a disciplinary matter and they should base their decision on
how the recommendation fit against the findings of the Report.
Discussion and a question and answer period ensued between Members of Council
and J. Abrams regarding:
whether the Municipal Act prohibited a Member of Council from commenting
on evidence contained in an Integrity Commissioner’s recommendation report;
•
whether there was evidence that funds were personally received by Councillor
Robinson;
•
whether the Integrity Commissioner’s recommendation was based on
substantiated evidence or speculation;
•
how a GoFundMe model qualified as a “single source,” and whether judicial
reviews or provisions in the Municipal Act supported the Integrity
Commissioner’s interpretation of “single source";
•
whether it was permissible to sanction a councillor more than once for the
same matter;
•
how fairness was ensured when the Integrity Commissioner was compensated
by the City;
•
whether an individual or elected official should be permitted to defend
themselves in a public court;
•
whether the Integrity Commissioner interviewed the individual who managed
the GoFundMe campaign;
•
whether Councillor Robinson at any time had denied receiving the funds;•
links on Councillor Robinson’s social media and other platforms soliciting
funds;
•
concerns regarding the Integrity Commissioner process, including the
interpretation of “single source,” and concerns that the recommendation was
based on speculation rather than verified facts; and,
•
Council Meeting Minutes
October 27, 2025
4
the GoFundMe page continuing to be active and this Report being the eighth
Integrity Commissioner Report involving Councillor Robinson.
•
Resolution #864/25
Moved By Councillor Cook
Seconded By Councillor Brenner
That the Report of the Integrity Commissioner, dated October 20, 2025, as
contained in Corr. 45-25, pertaining to Councillor Robinson be received; and,
1.
That in accordance with the Integrity Commissioner’s Report
recommendations, the salary remuneration paid to Councillor Robinson be
suspended for a period of 90 days starting on February 19, 2026 and ending
on May 19, 2026.
2.
Carried Unanimously on a Recorded Vote
Report EC 08-25 of the Executive Committee held on October 6, 2025
Resolution #865/25
Moved By Councillor Butt
Seconded By Councillor Pickles
That Report EC 08-25 of the Executive Committee Meeting held on October 6, 2025 be
adopted.
Carried
Director, Finance & Treasurer, Report FIN 15-25
2024 Year End Audit and Financial Statements (Final)
Council Decision:
That the Report FIN 15-25 regarding the results of the 2024 Year End Audit
and Financial Statements (final), as submitted by Deloitte LLP, be received for
information;
1.
That the 2024 draft Audited Consolidated Financial Statements for the City of
Pickering be approved; and,
2.
That Deloitte LLP be reappointed to provide external auditing services to the
City of Pickering for a three year term.
3.
10.
10.1
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October 27, 2025
5
Director, Finance & Treasurer, Report FIN 16-25
2025 Audit Service Plan
Council Decision:
That the 2025 Audit Service Plan as submitted by Deloitte LLP, set out in
Attachment 1 to this report, be received;
1.
That the Chief Administrative Officer and the Director, Finance & Treasurer be
authorized to sign the Engagement Letter, set out in Attachment 2 to this
report, on behalf of the City; and,
2.
That Deloitte LLP be appointed in 2025 for the audit of the Municipal Service
Corporation, Destination Pickering.
3.
(Acting) Director, Corporate Services, Report BYL 03-25
Toys for Tickets and Food for Fines Holiday Parking Fine Program
Council Decision:
That Report BYL 03-25 regarding Toys for Tickets and Food for Fines Holiday
Parking Fine Program be received;
1.
That parking tickets issued between Monday, November 24, 2025 through
Tuesday, December 16, 2025 be eligible for the Toys for Tickets/Food for
Fines program;
2.
That the Toys for Tickets/Food for Fines program be implemented from
November 24, 2025 through December 16, 2025; and,
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Chief Administrative Officer, Report CAO 16-25
Lakeridge Health License Agreement Renewal
Chronic Obstructive Pulmonary Disease Community Exercise Clinic
Council Decision:
That Report CAO 16-25 regarding Lakeridge Health License Agreement
Renewal be received;
1.
That the Mayor and City Clerk be authorized to execute the License
Agreement with Lakeridge Health, set out in Attachment 1 to this report, for
2.
10.2
10.3
10.4
Council Meeting Minutes
October 27, 2025
6
use of the Chestnut Hill Developments Recreation Complex Meeting Rooms 2
& 3, for the Chronic Obstructive Pulmonary Disease Community Exercise
Clinic, subject to minor revisions as may be required by the Office of the CAO
and the Director, Corporate Services & City Solicitor; and,
That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
3.
(Acting) Chief Administrative Officer, Report CAO 17-25
Shower Program Renewal
DARS Inc. Agreement Renewal
Council Decision:
That Report CAO 17-25 regarding the agreement renewal for the DARS Inc.
Shower Program be received;
1.
That the Mayor and City Clerk be authorized to execute the Memorandum of
Understanding with DARS Inc., set out in Attachment 1 to this report, for use
of the Chestnut Hill Developments Recreation Complex Arena Dressing Room
shower facilities, subject to minor revisions as may be required by the Office of
the CAO and the Director, Corporate Services & City Solicitor; and,
2.
That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
3.
Director, Community Services, Report CS 25-25
Systems Furniture Standardization
Council Decision:
That Council approve a five-year renewal of systems furniture and related
accessories supplied by Tayco Panelink Ltd. as an approved City-wide
standard for furniture installations; and,
1.
That the appropriate City of Pickering officials be authorized to take the
necessary actions indicated in this report.
2.
Director, Community Services, Report CS 27-25
Reciprocal Use of Facilities Agreement
Durham District School Board
10.5
10.6
10.7
Council Meeting Minutes
October 27, 2025
7
Council Decision:
That Report CS 27-25 regarding the Reciprocal Use of Facilities Agreement
be received;
1.
That the Mayor and City Clerk be authorized to execute the Reciprocal Use of
Facilities Agreement with the Durham District School Board, set out in
Attachment 1 to this report to which the Durham District School Board will
have use of City owned parks and facilities listed in Schedule A and the City of
Pickering will have use of Durham District School Board owned schools and
fields listed in Schedule B, subject to minor revisions as may be required by
the Director, Community Services and the Director, Corporate Services & City
Solicitor; and,
2.
That the appropriate City officials be authorized to take the necessary actions
as indicated in this report.
3.
Director, Human Resources, Report HUR 01-25
Implementation of SuccessFactors Recruiting and Onboarding (Phase 2)
Request for Quotation No. Q2025-14
Council Decision:
That the quotation submitted by HR Path Canada in response to Request for
Quotation No. Q2025-14 for Implementation of SuccessFactors Recruiting &
Onboarding, in the amount of $96,672.00 (net HST) or $107,350.00 (HST
included) be accepted;
1.
That the Director, Human Resources be authorized to execute the Form of
Agreement with the above-mentioned consultant pursuant to Request for
Quotation No. Q2025-14;
2.
That the Director, Finance & Treasurer be authorized to finance the net project
cost of $96,672.00 from Capital Project C10800.2001 with $52,112.00 funded
from Community Benefit Charges Reserve and $44,560 from Rate
Stabilization Reserve; and,
3.
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in the report.
4.
(Acting) Director, Corporate Services, Report LEG 07-25
Final Assumption of Plan of Subdivision
Woodview Land Development Corporation – Plan of Subdivision 40M-2643
10.8
10.9
Council Meeting Minutes
October 27, 2025
8
Lots 1 to 31 and Block 24, Plan 40M-2643
Council Decision:
That Bralorne Trail within Plan 40M-2643 be assumed for public use;1.
That works and services required by the Subdivision Agreement, dated
December 31, 2017, within Plan 40M-2643, which are constructed, installed or
located on lands dedicated to, or owned by the City, or on lands lying
immediately adjacent thereto, including lands that are subject to easements
transferred to the City, be accepted and assumed for maintenance;
2.
That Woodview Land Development Corporation be released from the
provisions of the Subdivision Agreement and any amendments thereto relating
to Plan 40M-2643; and,
3.
That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
4.
(Acting) Director, Corporate Services, Report LEG 08-25
Final Assumption of Plan of Subdivision
711053 Ontario Inc. & 532503 Ontario Ltd. – Plan of Subdivision 40M-2302
Lots 1 to 35, Blocks 37 to 39, Plan 40M-2302
Council Decision:
That Hollywood Court within Plan 40M-2302 be assumed for public use;1.
That works and services required by the Subdivision Agreement, dated March
1, 2005, within Plan 40M-2302, which are constructed, installed or located on
lands dedicated to, or owned by the City, or on lands lying immediately
adjacent thereto, including lands that are subject to easements transferred to
the City, be accepted and assumed for maintenance;
2.
That 711053 Ontario Inc. & 532503 Ontario Ltd. be released from the
provisions of the Subdivision Agreement and any amendments thereto relating
to Plan 40M-2302; and,
3.
That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Report PD 05-25 of the Planning & Development Committee held on October 6,
2025
10.10
11.
Council Meeting Minutes
October 27, 2025
9
Resolution #866/25
Moved By Councillor Pickles
Seconded By Councillor Brenner
That Report EC 05-25 of the Planning & Development Committee Meeting held on October
6, 2025 be adopted.
Carried
Director, City Development & CBO, Report PLN 18-25
City of Pickering 2024 Annual Housing Monitoring Report
Council Decision:
That Report PLN 18-25, regarding the City of Pickering 2024 Annual Housing
Monitoring Report, be received for information.
Director, City Development & CBO, Report PLN 20-25
Draft Plan of Subdivision Application SP-2022-01
Zoning By-law Amendment Application A 03/22
Highglen Homes Limited
Northeast corner of Finch Avenue and Nature Haven Crescent
Council Decision:
That Draft Plan of Subdivision Application SP-2022-01, submitted by Highglen
Homes Limited, to establish a residential plan of subdivision, consisting of
eight lots for detached dwellings, one block for a daylighting triangle, and one
block for a road extension, as shown on Attachment 3 to Report PLN 20-25,
and the implementing conditions of approval, as set out in Appendix I, be
endorsed; and,
1.
That Zoning By-law Amendment Application A 03/22, submitted by Highglen
Homes Limited, to implement Draft Plan of Subdivision SP-2022-01, on lands
located on the northeast corner of Finch Avenue and Nature Haven Crescent,
be approved, and that the draft Zoning By-law Amendment, as set out in
Appendix II to Report PLN 20-25, be finalized and forwarded to Council for
enactment.
2.
Director, City Development & CBO, Report PLN 21-25
11.1
11.2
11.3
Council Meeting Minutes
October 27, 2025
10
895 Wonder Drive – Notice of Intent to Designate a Property under Part IV,
Section 29 of the Ontario Heritage Act
Council Decision:
That Council endorse the recommendations of the Heritage Pickering
Advisory Committee, dated February 28, 2024, to designate 895 Wonder
Drive (the Percy House) under Part IV, Section 29 of the Ontario Heritage Act;
1.
That Council direct staff to serve a Notice of Intent to Designate the property
located at 895 Wonder Drive, known as the Percy House, as a property of
cultural heritage value or interest, pursuant to Part IV, Section 29 of the
Ontario Heritage Act, provided as Attachment 4 to Report PLN 21-25;
2.
That, should no Notice of Objection be received by the City Clerk within 30
days of the publication of the Notice of Intent to Designate, the Designation
By-law for 895 Wonder Drive, provided as Attachment 5 to this report, be
finalized and forwarded to Council for enactment, and that staff be directed to
carry out the notice requirements as prescribed under Part IV, Section 29(8) of
the Ontario Heritage Act; and,
3.
That the appropriate officials of the City of Pickering be authorized to take
such actions as necessary to give effect to this report.
4.
New and Unfinished Business
Director, Corporate Services & City Solicitor, Report CLK 05-25
Award of Request for Proposal RFP2025-18 for an Internet & Paper Ballot
Voting Solution for the 2026 Municipal Election
A question and answer period ensued between Members of Council and staff
regarding:
why Neuvote Systems Inc. was selected as the recommended bidder and
whether the company had prior experience supporting elections;
•
whether Neuvote Systems Inc. was a Canadian-based company;•
whether the proposed solution included both paper ballot and internet voting
options; and,
•
whether the system provided any capability to view how a voter cast their
ballot or identify who voted.
•
12.
12.1
Council Meeting Minutes
October 27, 2025
11
Resolution #867/25
Moved By Councillor Butt
Seconded By Councillor Pickles
That Report CLK 05-25 regarding Request for Proposal RFP2025-18 for an
Internet & Paper Ballot Voting Solution for the 2026 Municipal Election be
received;
1.
That the proposal submitted by Neuvote Systems Inc., in the amount of
$311,428.00 (HST included), and a net project cost of $280,451.00 (net HST),
to provide an integrated internet and paper ballot voting solution for a period of
5 years be accepted;
2.
That Council authorize the Director, Finance & Treasurer, to finance the total
net project cost of $280,451.00 by a transfer from the Election Reserve; and,
3.
That the Director, Corporate Services & City Solicitor be authorized to execute
the Form of Agreement with the above mentioned consultant pursuant to
Request for Proposal No. RFP2025-18; and,
4.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
5.
Carried
Director, Community Services, Report CS 29-25
Emergency Plumbing Repairs at Chestnut Hill Developments
Recreation Complex
A brief question and answer period ensued between Members of Council and staff
regarding the extent of additional work required beyond initial expectations and the
projected timelines for completing the repairs.
Resolution #868/25
Moved By Councillor Butt
Seconded By Councillor Cook
That Report CS 29-25 regarding Emergency Plumbing Repairs at Chestnut Hill
Developments Recreation Complex be received for information.
Carried
Director, Economic Development & Strategic Projects, Report ECD 08-25
Consulting Services for the Corporate Economic Development Strategic Plan
12.2
12.3
Council Meeting Minutes
October 27, 2025
12
A question and answer period ensued between Members of Council and staff
regarding:
why this Project was significant to the City’s Economic Development
department;
•
the impact of tariffs on economic development in Pickering;•
whether the Plan would incorporate interprovincial collaboration;•
when this item was expected to return to Council;•
achievements in economic development since 2022, particularly in investment
attraction;
•
confirmation that the Plan would continue exploring opportunities to expand
Pickering’s small business hub;
•
how the initiative would support the film and tourism sectors in Pickering;•
details about the upcoming Invest Pickering event in November at the
Pickering Casino Resort, held during Small Business Week;
•
whether the Plan would evolve to reflect global changes and the types of
businesses Pickering aimed to attract;
•
the potential to attract high-profile institutional organizations in Pickering; and,•
an update on efforts to establish railway connectivity in Pickering.•
Resolution #869/25
Moved By Councillor Brenner
Seconded By Councillor Cook
That the proposal submitted by KPMG LLP, in response to Request for
Proposal No. RFP2025-17 to prepare a Corporate Economic Development
Strategic Plan, in the amount of $97,465.00 (net HST) or $108,230.27 (HST
included) be accepted;
1.
That the total gross project cost of $108,230.27 (HST included) and total net
project cost of $97,465.00 (net HST) be approved, in accordance with Section
10.04 (c), as the assignment is over $50,000.00;
2.
That the Director, Economic Development & Strategic Projects be authorized
to execute the Form of Agreement with the above mentioned consultant
pursuant for Proposal No. RFP2025-17;
3.
That the Director, Finance & Treasurer be authorized to finance the net project
cost of $97,465.00 (net HST) from account 10050.502230; and,
4.
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
5.
Council Meeting Minutes
October 27, 2025
13
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 5 1 0 0 1
Carried on a Recorded Vote (5 to 1)
Director, City Infrastructure, Report INF 12-25
Winter Control on Additional Park Pathways
Resolution #860/25
A question and answer period ensued between Members of Council and staff
regarding:
cost for the solar lighting and why it was needed for winter maintenance;•
clarification that the solar lighting was not included in the original motion and
that it was still required;
•
the list of parks that were reviewed, with Maple Ridge Park noted as being in
poor condition and reasons it should not be pushed to 2026;
•
what work was approved and timelines for completing winter maintenance for
J. McPherson Park;
•
clarification that no other parks in Ward 1 required winter maintenance;•
whether the noted work related to Ernie L. Stroud Park was already approved
by Council; and,
•
obtaining information from staff outlining Council approval timelines for Earnie
L. Stroud Park and an explanation why the work was not yet completed.
•
Resolution #870/25
Moved By Councillor Cook
Seconded By Councillor Brenner
That Report INF 12-25 regarding winter control on additional park pathways 1.
12.4
Council Meeting Minutes
October 27, 2025
14
be received;
That the Mayor be requested to include funding in the amount of $4,250.00 in
the City’s 2026 Current Budget (City Infrastructure Department) to expand the
City’s winter control program to include five additional park pathways at J.
McPherson Park, Lynn Heights Park, Jackson Green, Rick Johnson Memorial
Park and S.M. Woodsmere Park;
2.
That the expanded winter control program for park pathways at Lynn Heights
Park and S.M. Woodsmere Park be a one-year Pilot Project in 2026 with staff
reporting back to Council by Q2 2026;
3.
That the Mayor be requested to include funding in the amount of $350,000.00
in the City’s 2026 Capital Budget for the installation of solar lighting at Lynn
Heights Park and S.M. Woodsmere Park; and,
4.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to implement the recommendations in this report.
5.
Carried
Director, City Development & CBO, Report PLN 22-25
Universal City Seven Developments Inc. – Request for Development Charges
Deferral
1475 Celebration Drive
A question and answer period ensued between Members of Council and staff
regarding:
whether there were any updates from the Province regarding policies or
direction on Development Charge (DC) deferrals;
•
the total amount of DCs being deferred and the duration of the deferral period;•
whether the deferral included any affordable housing components;•
whether the deferral provided any public benefit and if it impacted other City
projects;
•
the number of DC deferrals approved to date; and,•
concerns that developers were permitted to defer DCs while residents were
unable to defer property tax payments, the City’s current financial position and
debt levels.
•
Resolution #871/25
Moved By Councillor Pickles
Seconded By Councillor Butt
12.5
Council Meeting Minutes
October 27, 2025
15
That Report PLN 22-25 regarding Universal City Seven Developments Inc. –
Request for Development Charges Deferral be received;
1.
That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor
and City Clerk to execute a DC Deferral Agreement, subject to any necessary,
agreed to, minor refinements as determined by the Director, Finance &
Treasurer, the Director, Corporate Services & City Solicitor, and the Chief
Administrative Officer; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations of this report.
3.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 5 1 0 0 1
Carried on a Recorded Vote (5 to 1)
Motion for Reconsideration of Part of Council Resolution #694/25
A brief question and answer period ensued regarding whether the reconsideration
motion was in order, with the City Clerk clarifying that the Motion applied solely to
Operative #3 of the original motion, on which no action had yet been taken.
Resolution #872/25
Moved By Councillor Brenner
Seconded By Councillor Pickles
That Operative 3 of Council Resolution #694/25 regarding the removal of pickleball
lines and reverting back to only tennis courts at Shadybrook Park be reconsidered.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
12.6
Council Meeting Minutes
October 27, 2025
16
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 5 1 0 0 1
Carried on a Two-Thirds Recorded Vote (5 to 1)
Discussion and a question and answer period ensued between Members of Council
and staff regarding:
clarification that the Motion did not recommend whether to continue or
discontinue pickleball at Shadybrook Park, but rather directed staff to engage
with affected residents and stakeholders to explore possibilities;
•
who funded the noise study and when it was completed;•
clarification on whether the consultant who conducted the noise study had
relevant experience with noise pollution related to pickleball;
•
the number of emails received by the City from area residents expressing
concerns about noise pollution;
•
whether staff validated the findings of the noise study;•
what the recommended setback distance was between pickleball courts and
residential homes, and whether existing courts in the City complied with this
standard;
•
which Members of Council had visited the area to speak directly with affected
residents;
•
the stress experienced by residents living near the courts;•
the September noise study indicating that Shadybrook Park pickleball courts
did not meet setback standards and exceeded acceptable noise thresholds;
•
concerns about the selection of a consultant who lacked specific experience
with pickleball related noise issues;
•
a video shared by a local resident illustrating the noise levels;•
differing views among residents in the area on noise pollution;•
feedback received from residents opposing the reconsideration Motion, with all
correspondence shared with staff;
•
communication from the Amberlea Tennis Club expressing opposition to not
painting over the court lines, which was forwarded to staff;
•
confidence in staff conducting thorough public consultation and clarification
that a new noise study was not requested through this Motion;
•
Council Meeting Minutes
October 27, 2025
17
questions regarding how the public engagement process would be carried out;•
feedback indicating that the installation of sound barriers may have worsened
the noise issues; and,
•
the initiation of public consultation aimed at correcting previous oversights and
preventing further issues related to pickleball courts.
•
Resolution #873/25
Moved By Councillor Brenner
Seconded By Councillor Pickles
That prior to removing the Pickleball lines at Shadybrook Park and reverting the
court back to tennis only, staff be directed to engage with the residents surrounding
Shadybrook Park, the Amberlea Tennis Club, and the Pickering Pickleball Club in
relation to ongoing use of the third Shadybrook Park Court for pickleball,
considering the results of the noise study and impacts of street parking on residents,
and return recommendations in a Report to Council in Q1, 2026.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 4 2 0 0 1
Carried on a Recorded Vote (4 to 2)
The original Council Resolution is listed below with the new operative #3 for
reference purposes:
WHEREAS, the Shadybrook Pickleball Courts are located in close proximity to
abutting residential properties;
And Whereas, due to the frequency and volume of noise arising from pickleball play,
the quality of life of these residents has been negatively impacted;
And Whereas, municipalities across Canada have begun restricting or banning
pickleball courts in residential areas due to excessive noise and the negative impact
Council Meeting Minutes
October 27, 2025
18
on family’s quiet enjoyment of their homes;
And Whereas, the Recreation & Parks Ten Year Plan (2024-2034) recommends
that the potential for noise impacts on adjacent properties be considered when
determining new court locations and recommends that guidelines, as those set out
in the Pickleball BC court guidelines, recommending setback of 50 metres for a two
court complex and up to 115 metres depending on the number of courts and noise
attenuation measures be considered;
And Whereas, it has become evident that the current location of the Shadybrook
Pickleball Courts in relation to abutting residential properties are not suitable for
continued use due to noise levels in excess of 50 dBAI;
And Whereas, in an effort to reduce the noise impact caused by the Shadybrook
Pickleball Courts, City Staff have committed to reducing the play area from four to
two courts along with the installation of noise reduction panels;
And Whereas, the City of Pickering has a licence agreement with the Pickering
Pickleball Club (Resolution #435/24) requiring six months’ notice for the termination
of the agreement for the pickleball courts at Shadybrook Park;
And Whereas, the City of Pickering remains committed to providing an alternate
suitable outdoor location for dedicated pickleball courts that will enable the
relocation of the Pickering Pickleball Club activities;
And Whereas, the City of Pickering has funds approved in the 2025 Budget for the
construction of 6 outdoor Pickleball Courts in Diana, Princess of Wales Park;
Now therefore, be it resolved that the Council of The Corporation of the City of
Pickering directs through the Office of the CAO:
That, in accordance with the licence agreement with the Pickering Pickleball
Club, staff be directed to provide the Pickering Pickleball Club with six months’
notice for the termination of the licence agreement for pickleball courts at
Shadybrook Park no later than April 1, 2025; and,
1.
That during the notice period, the following steps be taken to mitigate
the ongoing noise and disruption at Shadybrook Park:
The number of pickleball courts will be reduced from four to two by
taking the two eastern pickleball courts out of play, to minimize noise
levels.
a.
The two eastern pickleball courts will be painted over and repurposed for
stretching and non-impact activities only. No pickleball play or practice
will be permitted on these surfaces.
b.
Noise reduction panels will be installed on two to three sides of the
enclosure to reduce noise impact on residents as soon as possible, and
the panels, upon completion of the notice period
may be removed and may be reused at another location.
c.
2.
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October 27, 2025
19
That prior to removing the Pickleball lines at Shadybrook Park and reverting
the court back to tennis only, staff be directed to engage with the residents
surrounding Shadybrook Park, the Amberlea Tennis Club, and the Pickering
Pickleball Club in relation to ongoing use of the third Shadybrook Park Court
for pickleball, considering the results of the noise study and impacts of street
parking on residents, and return recommendations in a Report to Council in
Q1, 2026.
3.
That all stakeholders, including residents adjacent to Shadybrook Park, and
the Pickering Pickleball Club, are notified of these changes.
4.
By-laws
Resolution #874/25
Moved By Councillor Pickles
Seconded By Councillor Brenner
That By-law Numbers 8209/25 through 8210/25 be approved.
Carried
By-law 8209/25
Being a by-law to amend Zoning By-law 8149/24, as amended, to implement the
Official Plan of the City of Pickering, Region of Durham, being Part of Lot 33,
Concession 2, Now Part 4, 40R-29767 (SP-2022-01, A 03/22) (Highglen Homes
Limited)
By-law 8210/25
Being a by-law to establish Part Lot 18, Concession 5, being Parts 1 and 4, Plan
40R-32503 and Part Lots 17 and 18, Concession 5, being Part 6, Plan 40R-32503
as public highway. (Dawes Avenue)
Confidential Council - Public Report
Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was
held at 6:00 pm in accordance with the provisions of the Municipal Act and Procedure By-
law to consider a matter pertaining to an Ontario Land Tribunal (OLT) appeal by Tribute
(Brookdale) Limited. The matter was discussed in closed session to receive advice subject
to solicitor-client privilege, and to consider a matter pertaining to litigation or potential
litigation, including matters before administrative tribunals, affecting the municipality and a
position, plan, procedure, criteria or instruction to be applied to any negotiations carried on
or to be carried on by or on behalf of the municipality.
13.
13.1
13.2
14.
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October 27, 2025
20
Resolution #875/25
Moved By Councillor Cook
Seconded By Councillor Pickles
That the confidential direction provided to staff at the in-camera session, in relation to the
Confidential Memorandum from the Director, City Development & CBO and Director,
Corporate Services & City Solicitor, dated October 27, 2025, be approved.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 5 1 0 0 1
Carried on a Recorded Vote (5 to 1)
Regional Councillor Updates
There were no updates from Regional Councillors.
Other Business
Councillor Brenner advised that Lynn Heights Neighborhood Association had formally
established themselves under the City’s Ratepayer Association Program and Steeple
Hill was also working towards formally establishing themselves as a Ratepayer
Association.
•
Councillor Brenner requested that the CAO provide a list of all capital projects
approved by Council that remain incomplete, along with an action plan to advance
their progress. M. Carpino advised that staff provide both mid-term and year-end
status updates on capital projects, which included a breakdown of projects over
$100,000 that remain unfinished, the reasons for the delays, and plans to move them
forward.
•
Councillor Pickles raised concerns about the City not receiving prior notice regarding
turning prohibitions related to the provincial Highway 401 and Brock Road bridge
•
15.
16.
Council Meeting Minutes
October 27, 2025
21
construction work. Councilor Pickles requested that the City's Economic
Development department follow up with the Ministry of Transportation of Ontario
(MTO) to clarify the sequence of events and ensure timely communication with both
Pickering residents and the City. Mayor Ashe added that he would also express the
City’s disappointment to the Province regarding the basis of the construction work.
Councillor Butt announced that he was organizing a charity event in collaboration
with the Pickering Pickleball Club on November 2, 2025, at 12:00 p.m. in Diana,
Princess of Wales Park, with all proceeds going to St. Paul’s on-the-Hill Food Bank.
•
Councillor Cook gave Notice of a Motion regarding mandatory LGBTQ+ and cultural
sensitivity training for all Members of Council and staff, along with a commitment to
Equity, Diversity, and Inclusion training.
•
Councillor Cook reminded the public that two veteran-themed crosswalks would be
unveiled on October 31, 2025 at the Esplanade and Old Brock Road.
•
Hot In-Place Recycling Resurfacing Program
A brief discussion ensued between Members of Council regarding:
the Region of Durham having recently initiated the use of Hot In-Place Recycling;•
how Hot In-Place Recycling worked, with the program being 35% to 45% more cost-
effective than traditional paving methods and offering an exceptional warranty on the
road works;
•
the Program currently being applied to major roads and not yet extended to inner
residential streets; and,
•
concerns that the Motion may be premature, as the Region had not yet completed its
study, and concerns regarding the source of materials used in the program, including
whether they may contain biological matter.
•
Resolution #876/25
Moved By Councillor Robinson
Seconded By Councillor Brenner
That the Director, City Infrastructure be directed to report back to Council in Q1, 2026
regarding:
The feasibility of incorporating Hot In-Place Recycling into Pickering’s road
maintenance and rehabilitation program;
1.
Cost comparisons between traditional resurfacing methods and Hot In-Place
Recycling, including potential long-term taxpayer savings;
2.
Warranty terms, life-cycle benefits, and projected service life;3.
Council Meeting Minutes
October 27, 2025
22
Environmental advantages such as reduced trucking, material reuse, and lower
emissions; and,
4.
Opportunities for pilot projects within the City of Pickering.5.
Carried
Confirmatory By-law
Moved By Councillor Butt
Seconded By Councillor Pickles
That By-law 8211/25, to confirm the proceedings of the October 27, 2025 Council Meeting
be approved.
Carried
Adjournment
Moved By Councillor Cook
Seconded By Councillor Pickles
That the meeting be adjourned.
Carried
The meeting adjourned at 9:40 p.m.
Dated this 27th day of October, 2025.
17.
18.
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October 27, 2025
23
Original Signed By______________________________
Kevin Ashe, Mayor
Original Signed By______________________________
Susan Cassel, City Clerk