Loading...
HomeMy WebLinkAboutMarch 3, 2025 - Draft Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: S. Cassel - City Clerk R. Perera - Deputy Clerk A. MacGillivray - Council & Committee Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 02-25 Anti-Littering Campaign Discussion ensued between Members of the Committee regarding: • widespread community outreach that would be conducted through the campaign and the penalties for littering being enforceable through the City’s Nuisance By-law; • concerns that the campaign was not addressing the root cause of littering being the lack of sufficient public waste bins in critical areas and why the funds were not being directed to address this; Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 2 • issues related to illegal dumping in the City in both urban and rural areas and public education being critical in addressing these issues; • the Report being in response to a community driven initiative to address illegal dumping in the city and a previous Council direction to undertake an anti-littering campaign; • the various community engagement tools that would be used as part of this campaign; • the City of Toronto and other municipalities having seen positive results in reduced littering through similar anti-littering campaigns; • the ability to conduct the public awareness campaign alongside improved waste management infrastructure; and, • the campaign being a collaborative approach between the community and Council. Recommendation: Moved by Mayor Ashe Seconded by Councillor Brenner 1. That Report CAO 02-25 regarding the Anti-Littering Campaign be received; 2. That staff be authorized to implement the digital Anti-Littering Campaign in 2025, as set out in this report; 3. That the Mayor be requested to consider including funds in the amount of $12,000.00 in the 2026 Public Affairs & Corporate Communication Current Budget to install temporary signage to promote the City’s Anti-Littering Campaign; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4.2 Chief Administrative Officer, Report CAO 03-25 Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 3 Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot – Project Update Request for Tender No. T2024-7 – Milestone Report #1 A discussion ensued between Members of the Committee regarding: • confirmation from staff that the issues pertaining to accessible parking, connectivity between the parking lot and waterfront trail, and winter control maintenance were being addressed; • concerns regarding the $80,000 for the call to Indigenous artists being funded through the casino funds and not the Public Art Reserve fund; • concerns regarding the $400,000 being allocated towards the parking lot that was owned by the Ontario Power Generation (OPG); • a discrepancy between the reference at a previous meeting where the art was not referred to as “public art” but that it was called this in the current Report; • the work related to the parking lot being a community-based initiative and Members of Council having received numerous requests from residents on the matter due to the volume of visitors to the Park; • the call to Indigenous artists being a public call and a part of the project since last fall, and the art panels being part of the original architectural drawings and various public open houses on the project; • the work on the Beachfront Park being ongoing and residents looking forward to the work since the damages from the storms; and, • the initiative being a good investment for the City. Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt That Report ENG 05-25 regarding Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Gravel Parking Lot Project Update, Milestone Report #1, be received for information. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 4 4.3 Director, Community Services, Report CS 01-25 City Property Naming - John E. Anderson Discussion ensued between Members of the Committee regarding: • concerns surrounding granting naming rights for public buildings and having naming rights available for purchase as exemplified by the Chestnut Hill Recreation Complex; • using public parks and public spaces to honour community individuals; • clarification that the naming was for the gallery and not the building itself; and, • recognition of former mayors not negating the revenue streams available through naming rights for City facilities. Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt 1. That Report CS 01-25 regarding the City Property Naming in honour of John E. Anderson be received; 2. That Council approve the Exhibit Gallery at the Pickering Heritage & Community Centre to be named the John E. Anderson Gallery; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 4.4 Director, Community Services, Report CS 02-25 Claremont and District Lions Club No Fee Permit Approval Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt 1. That the Mayor and City Clerk be authorized to provide a no fee permit to the Claremont and District Lions Club for the use of the Lions Club Meeting Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 5 Room at Dr. Nelson F. Tomlinson Community Centre for a three-month term, from April 1 to June 27, 2025; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Engineering Services, Report ENG 04-25 Pine Creek Restoration Site #22 – Culvert Replacement at Lynn Heights Drive Consulting and Professional Services for the Detailed Design Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt 1. That Council approve retaining Aquafor Beech Limited for consulting and professional services for the preparation of the detailed design of the Pine Creek Restoration Site #22 – Culvert Replacement at Lynn Heights Drive, in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 2. That the proposal submitted by Aquafor Beech Limited for consulting and professional services for the preparation of the detailed design of the Pine Creek Restoration Site #22 – Culvert Replacement at Lynn Heights Drive, in the amount of $176,267.65 (net HST) or $195,737.47 (HST included) be accepted; 3. That the total gross project cost of $232,713.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $209,565.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $209,565.00 as follows: a) The sum of $183,239.00 to be funded by a transfer from the Development Charges – City’s Share Reserve as approved in the 2025 Capital Budget; Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 6 b) The sum of $26,326.00 to be funded by a transfer from Development Charges – Stormwater Management Reserve Fund as approved in the 2025 Capital Budget; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Operations, Report OPS 04-25 2024 - 2029 Corporate Energy Management Plan Discussion ensued between Members of the Committee regarding: • declaring a climate emergency without clear timelines and endorsing such measures that could jeopardize the ability to maintain essential services, hinder economic stability, and impose severe constraints on everyday life of Pickering residents; • the need to prioritize incremental changes that focus on community safety, convenience, and economic well-being; and, • the need to have public input prior to moving forward with the initiative. Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt 1. That Report OPS 04-25 regarding the 2024 - 2029 Corporate Energy Management Plan (CEMP), prepared by IndEco Strategic Consulting Inc., be endorsed; 2. That recommendations from the 2024 - 2029 CEMP be considered, along with other municipal priorities, through future annual municipal plans and budget processes; 3. That staff annually report back to Council on the progress of the implementation of the CEMP and the energy management program; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: No: Draft Executive Committee Meeting Minutes March 3, 2025 Electronic Meeting – 2:00 pm Chair: Councillor Nagy 7 Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe Councillor Robinson 4.7 Director, City Development & CBO, Report SUS 01-25 Pickering Environmental Schools Grant Results of the 2024 Funding Recommendation: Moved by Mayor Ashe Seconded by Councillor Butt That Report SUS 01-25, regarding the Pickering Environmental Schools Grant, be received for information. Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Pickles Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 3:09 p.m.