The URL can be used to link to this page

Home My WebLink AboutCAO 03-25Report to Executive Committee Report Number: CAO 03-25 Date: March 3, 2025 From: M arisa Carpino C hief Administrative Officer Subject: Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot – Project Update -Request for Tender No. T2024-7 – Milestone Report #1 -File: A-1440 Recommendation: 1. That Report CAO 03-25 regarding Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Gravel Parking Lot Project Update, Milestone Report #1, be received for information. Executive Summary: The purpose of this report is to provide an update on the construction of Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Gravel Parking Lot. In accordance with item 7 of Report ENG 15-24 (Resolution #567/24), staff were directed to provide an operational and financial update for this project in Q1 2025. All site demolition and shoreline revetment work including the installation of steel sheet piles and armourstone has been completed. Helical pile installation, which is the supporting structure for the steel and concrete walkway structure, commenced in late January 2025. Delivery of the precast concrete decking and steel beams for the walkway structure commenced in early February 2025. These components form a large portion of the overall project costs. The Call to Indigenous artists was released in mid-January and is closing March 3, 2025. Consistent with the Public Art Policy (CUL 130), five artists will be selected through a Public Art Jury , and each will provide four designs that will be laser-cut into 20 steel panels and inserted into the boardwalk railing. The project is on track for completion by late June 2025 and on budget. Relationship to the Pickering Strategic Plan: The rec ommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. Financial Implications: The project is approximately one-third complete in its construction phase which is reflected in the total expenditures to date. The current expenditure on the CAO 03-25 March 5, 2025 Subject: Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Parking Lot – Project Update Page 2 construction contract is $2,880,810.82 (plus HST) billed as of January 31, 2025, and when measured against the Purchase Order issued in the amount of $8,407,272.75 (plus HST), represents a total expenditure of 34 percent. Estimated Project Spending on Contingency Amount Approved Contingency (20% of Tender No. T2024-7) $1,618,775.00 Less: Approved Change Orders Issued to Date 197,316.10 Subtotal: $1,421,458.90 Less: Estimated Tariff Risk on Precast Concrete Decking product (based on 25% tariff) 200,000.00 Estimated Contingency Left Available: $1,221,458.90 The contingency amount approved for Tender No. T2024-7 is $1,618,775.00 (plus HST). Approved Change Orders to date total $197,316.10 (plus HST) leaving $1,421,458.90 of the contingency left available. The approved Change Orders include the removal of HDPE pipe that was found underground and in conflict with the shoreline revetment work and an increase in scope of additional shoreline revetment work at the east end of the new boardwalk that was not included in the original design. Some additional proposed design changes due to site grading and soils conditions are still under review but at this point, the project can be deemed to have been avoiding any significant extra costs. Item s of financial concern include the weakening Canadian dollar and the possible imposition of tariffs as the precast concrete decking material for this project is being fabricated in the United States. Based on the amount of precast concrete decking material that may be outstanding on delivery and invoicing at the time that a tariff may be placed, staff estimate that a 25% tariff cost would be approximately $200,000.00. Should this occur, there are still sufficient funds available in the approved contingency to cover any unforeseen changes in the project scope. Discussion: The purpose of this report is to provide operational and financial project updates on the construction of Beachfront Park Master Plan (Phase 1 implementation) and the Alex Robertson Park Parking Lot, in accordance with item 7 of Report ENG 15-24 (Council Resolution #567/24). A. Site Works & Construction Activity: Work on site has been progressing well. Work commenced in mid-September with the construction of the staging area in Alex Robertson Park. The installation of the erosion and sediment control fence and turbidity curtain for in-water works in the Hydro Marsh were completed prior to the end of September to comply with the Department of Fisheries and CAO 03-25 March 5, 2025 Subject: Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Parking Lot – Project Update Page 3 Oceans Canada in-water work timing requirements. Site demolition, shoreline revetment work along the Lake Ontario shoreline south and east of Millenium Square, and the installation of steel sheet piling to protect the beach maintenance access ramp from the west end, w ere completed during the fall 2024. The installation of helical piles commenced in January 2025 and continued into February 2025. Delivery of the precast concrete decking and steel for the elevated walkway substructure commenced in early February. The project remains on schedule for substantial performance and open for public use by late June 2025. B. Public Art Procurement Activity: Included as part of the Beachfront Park Master Plan (Phase 1 implementation) project is the installation of Indigenous art. Artwork will be laser-cut into 20 steel panels and inserted into the boardwalk railing. On January 14, 2025, The Community Services Department issued a Call to Indigenous Artists for Permanent Art Panels at Beachfront Park. This call is open to all individual Indigenous artists (emerging, established, and re-emerging), Indigenous artist teams, or Indigenous artist collectives who are Indigenous to Turtle Island. Artists were invited to submit four digital designs that celebrate Indigenous resilience and connection to the land. Artists are asked to propose four design concepts that honour the strength and resilience of Indigenous Peoples and their enduring relationship with the land and waters of Beachfront Park. The artworks should reflect the powerful traditions, cultural richness, and deep connection to nature that Indigenous communities have cultivated for generations. By embodying themes of renewal, strength, and respect for the natural world, this project will serve as a tribute to Indigenous heritage, encouraging visitors to deepen their connection with the land and its history. The Call for Artists has been promoted through Akimbo, the City’s marketing channels, and direct outreach via email to the Indigenous communities that are part of the Williams Treaty. The Call for Artists is set to close on March 3, 2025. Following the deadline, in accordance with Public Art Policy CUL 130, a Public Art Jury will be established to evaluate the proposals and select five artists. The jury will include Cultural Advisory Committee members, professional artists or curators, m embers of the Indigenous community , and project stakeholders. The Jury’s recommendation will be reviewed by the Cultural Advisory Committee for endorsement before final selection is approved. Each of the five selected artists will receive a fee of $9,000.00 (plus HST), which covers one in-person community consultation, up to two rounds of revisions, the design of four artworks, and the collective design of two informational panels. A total of 20 panels will be installed into the boardwalk railing along with the two informational panels that speak to the theme of the artwork and artist backgrounds. In early April 2025, the selected artists concepts will be shared with the community, providing an opportunity for public engagement, learning, and feedback. Artwork will be finalized by late April, to allow time for fabrication and installation before the project opening in late June 2025. Attachment: None CAO 03-25 March 5, 2025 Subject: Beachfront Park Master Plan (Phase 1 implementation) and Alex Robertson Park Parking Lot – Project Update Page 4 Prepared By: Approved/Endorsed By: Arnold Mostert, O.A.L.A. Richard Holborn, P. Eng. Manager, Landscape & Parks Development Director, Engineering Services Stoyan Barakov Stan Karwowski, MBA, CPA, CMA Curator, Public Art Director, Finance & Treasurer Laura Gibbs, MBA, MSc Director, Community Services AM:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: Original signed by: