HomeMy WebLinkAboutCAO 06-24Report to
Executive Committee
Report Number: CAO 06-24 Date: December 2, 2024
From: Marisa Carpino
Chief Administrative Officer
Subject: Seaton Recreation Complex & Library Project Update
-RFP2024-7 – Milestone Report #1-File: A-1440
Recommendation:
1. That Report CAO 06-24 regarding the Seaton Recreation Complex & Library ProjectUpdate be received for information.
Executive Summary: The purpose of this report is to provide a semi-annual project status
update on the construction of the Seaton Recreation Complex & Library (SRCL). In accordance with Report OPS 12-24 (Resolution #523/24), staff were instructed to provide semi-annual project status updates on the progress of the SRCL.
To date, three schematic design options have been developed by project architects, Perkins and Will Canada Inc. (Perkins & Will). A community engagement campaign was launched for a five-week period to collect feedback on the three schematic design options. One new design
option will be created, which consolidates public feedback into one recommended design. The recommended design will be presented to Council in February 2025 for consideration and
endorsement. Subject to Council’s endorsement, Perkins & Will proceed to the Detailed Design phase which is anticipated to be complete by September 2025.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Priorities to Champion Economic Leadership & Innovation;
Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; Lead & Advocate for Environmental Stewardship, Innovation & Resiliency; Strengthen Existing & Build New
Partnerships; and, Foster an Engaged & Informed Community.
Financial Implications: The Schematic Design phase of SRCL, which included public engagement, concluded on November 7, 2024. The current year-to-date total expenditure on the consulting contract is $617,500 (before tax) against the Council approved PO amount of $7,150,000, representing a total expenditure of approximately eight percent.
CAO 06-24 December 2, 2024 Subject: Seaton Recreation Complex & Library Project Update Page 2
There have been no alterations to the original contract value to date, though any alteration to
the original scope of work as a result of the public consultation process may result in additional consulting fees. Any required modification to scope and costs will be determined
after Council approval of the project’s schematic design and authorization to proceed to the design development phase.
Discussion: The purpose of this report is to provide a semi-annual project status update on
the construction of the Seaton Recreation Complex & Library (SRCL). In accordance with
Report OPS 12-24 (Resolution #523/24) which awarded the design to Perkins&Will architects,
staff were instructed to provide semi-annual project status updates on the progress of the SRCL.
A. Site Works & Construction Activity:
Highlights of construction progress are summarized as follows:
• An initial building program, including site amenities, was developed by staff prior to award of the design to facilitate its rapid development.
• Three design concepts were developed and have been presented for feedback, as part
of the project’s public engagement campaign.
• Public engagement began at the end of September 2024 and concluded in mid-November 2024.
The project is anticipated to move into the Design Development phase, subject to Council’s
approval of a recommended schematic design option. This fourth recommended option will be
a hybrid, amalgamating strengths from each of the earlier three design options – focusing particularly on building positioning on the site; placement of major spaces within the building envelope; and, a summary of estimated costs.
A detailed summary of feedback, comments and requests will be provided as part of that report, including costs for any proposed changes or additions, for Council’s considerations in February 2025. Detailed Design of individual spaces can only begin once a schematic layout
has been approved.
B. Schedule:
The project remains on schedule for an anticipated construction start in the spring of 2026,
subject to Council’s approval of the recommended schematic design in February 2025. The target completion date for construction is in late 2028, and opening in early 2029. C. Site Works and Land Acquisition:
The project site is approximately 25 acres at the southeast corner of future Alexander Knox Road (Whitevale bypass) and Burkholder Drive (currently sideline 24) which is currently undergoing pre-grading and anticipated to be transferred to City ownership in 2025. Staff are
already coordinating with the developer to ensure that the property will receive rough grading
suitable to meet the needs of the project. Services have already been installed under
CAO 06-24 December 2, 2024 Subject: Seaton Recreation Complex & Library Project Update Page 3
Burkholder Drive, with bridge construction and road construction expected to follow next year.
Alexander Knox Road is also expected to be paved next year.
The property slopes from north to south and is also bordered by a new residential development to the east, and natural heritage systems to the south. D. Community Engagement:
Prior to the award of the project architect in June 2024, a comprehensive engagement process took place from October 2023 to July 2024 to identify the general types of recreation and sport amenities that are desired by residents. The campaign included a City-wide survey, two Public
Open Houses, community pop-up events at various locations in the City, youth engagement
initiative in collaboration with the School Boards, key stakeholder interviews, and Sport/Culture
User Groups Feedback sessions. The entire campaign reached over 15,000 people, and over 2,200 surveys were completed providing invaluable feedback.
In June 2024, with the award of Perkins&Will (project architects), Council directed staff to
proceed with recommendations of the Recreation & Parks Ten Year Plan and Arena Strategy as the basis of design and amenities to be included in the SRCL (Resolution #523/24).
Perkins & Will then created three design options, all with the same set of amenities but in different configurations, which were released to the public for their feedback through a
comprehensive five-week engagement campaign (October 1, 2024 to November 7, 2024). The campaign included a City-wide survey, three Public Open Houses (October 3, 9,15), and
display at the Chestnut Hill Developments Recreation Complex and the Pickering Central Library. Staff held 29 community pop-up events at various locations throughout the City, led a
student engagement initiative in collaboration with the School Boards, and held stakeholder feedback sessions with Sport/Special Interest Groups. A total of 1,047 surveys were received, and of this total, youth/student engagement represented over 47 percent. A total of 82 hours were spent by staff engaging with residents through the campaign period.
The community engagement campaign returned meaningful feedback and created awareness and excitement of the new SRCL. The results of the community engagement campaign will be summarized and reported to Council with the final recommended schematic design in February
2025.
E. Operating Budget & Programming Model:
Specific program delivery, operating model and related costs cannot be developed until after the Design Development phase. Subject to Council’s approval of the recommended schematic design in February 2025, Design Development is anticipated to be complete by the summer of
2025.
CAO 06-24 December 2, 2024 Subject: Seaton Recreation Complex & Library Project Update Page 4
Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Brian Duffield Stan Karwowski Director, Operations Director, Finance & Treasurer
Original Signed By: Original Signed By:
Vince Plouffe, OAA, MRAIC Laura Gibbs, MBA, MSc. Division Head, Operations Services Director, Community Services
Original Signed By:
Jackie Flowers CEO/Director of Public Library
BD:vp
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer