Loading...
HomeMy WebLinkAboutCS 36-24Report to Executive Committee Report Number: CS 36-24 Date: November 4, 2024 From: Laura Gibbs Director, Community Services Subject: 2025 Community Festivals and Events - Approval of 2025 Events in Esplanade Park - File: A-1440-001 Recommendation: 1. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 10, 2025, until Monday, June 16, 2024, for Pickering Rotary Ribfest, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue the following park permits for use of Esplanade Park, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer: • Durham Community Health Centre on Friday, June 20, 2025, for National Indigenous Peoples Day; • Jennifer O’Connell, Member of Parliament, on Friday, July 18, 2025, and Friday, July 25, 2025 as the rain date, for MP O’Connell’s Movie Night; • Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 26, 2025, for the A.F.I.Y.U. Enterprise Movie on the Esplanade and Cultural Event; • Region of Durham on Wednesday, July 30, 2025, for the Regional Emancipation Day Celebration; • Apostolic Pentecostal Church on Tuesday, August 12, 2025 for the APC Sing-a-long; • Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A.) on Saturday, August 16, 2025 and Sunday, August 17, 2025 as the rain date, for the Pickering-Uxbridge P.C.E.D.A. Community BBQ; and, • Indo-Canadian Cultural Association of Durham on Saturday, August 23, 2025, and Sunday, August 24, 2025 as the rain date, for the Celebration of India’s Heritage; CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 2 3. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 7, 2025, until Monday August 11, 2025, for the Pickering Food Truck Festival, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to seek Council’s endorsement of permitted events proposed to take place at Esplanade Park in 2025 as per the list below and grant the Mayor and City Clerk permission to execute the Licence Agreements for Pickering Rotary Ribfest and Pickering Food Truck Festival. The Community Festivals and Events Policy CUL 070 (the “Policy”) outlines the criteria, guidelines and processes by which requests to host private and/or public events in City Parks are received and considered for approval. Prospective applicants are supported by the community events staff team and the Community Festivals & Events Manual which provides key information, timelines and required documentation to apply for events in City parks. As per Sections 04.09 and 04.12, the permitting of Esplanade Park is subject to the approval of Council. As per Section 4.07, Licence Agreements are required for Partner Events and must be signed by the Mayor and City Clerk. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Strengthen Existing & Build New Partnerships; and, Foster an Engaged & Informed Community. Financial Implications: Applicants are responsible to coordinate and operate all aspects of their events including marketing, event organization and operation, setup, and cleanup according to the terms and conditions set out by the City of Pickering. Applicants are also responsible for all costs associated with application fees including park permit fees, table rentals, garbage/recycling receptacles, etc. (as per the Summary of Fees and Charges Schedule) and the costs associated with paid duty police officers and/or contracted security guards as required by the City. For Partner Events with attendance greater than 1,000 guests, City staff check in throughout the day to oversee weather and emergency operations, check that conditions of the agreements are being met, and to provide a City staff contact during event operations. CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 3 Discussion: The purpose of this report is to seek Council’s endorsement of permitted events proposed to take place at Esplanade Park in 2025 as per the list below and grant the Mayor and City Clerk permission to execute the Licence Agreements for Pickering Rotary Ribfest and Pickering Food Truck Festival. As per the Community Festivals and Events Policy, Section 04.09 and Section 04.12, staff are required to seek Council approval for applicants requesting to operate in Esplanade Park in 2025. As such, staff have prepared this report that identifies the following community organizations which have requested to continue to operate their 2025 event in Esplanade Park. Event Applicant Proposed Date(s) (includes event set-up, operation, and takedown) Pickering Rotary Ribfest Rotary Club of Pickering Tuesday, June 10, 2025 – Monday, June 16, 2025 National Indigenous Peoples Day Durham Community Health Centre Friday, June 20, 2025 MP O’Connell’s Movie Night Jennifer O’Connell, Member of Parliament Friday, July 18, 2025 Alternate Date: Friday, July 25, 2025 Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) Movie on the Esplanade and Cultural Event Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) Saturday, July 26, 2025 Regional Emancipation Day Celebration Region of Durham Wednesday, July 30, 2025 Pickering Food Truck Festival Canadian Food Truck Festivals Thursday, August 7, 2025 – Monday, August 11, 2025 Apostolic Pentecostal Church (A.P.C) Sing-a-long Apostolic Pentecostal Church (A.P.C) Tuesday, August 12, 2025 Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A) Community BBQ Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A) Saturday, August 16, 2025 Rain Date: Sunday, August 17, 2025 CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 4 Celebration of India’s Independence Indo-Canadian Cultural Association of Durham Saturday, August 23, 2025 Rain Date: Sunday, August 24, 2025 City of Pickering staff from applicable departments support the events, in principle, subject to various event/festival requirements being met by the applicant during the event planning process. The requirements include but are not limited to the following: • proof of liability insurance • rentals of event equipment and supplies • Durham Health Community Special Events Form for Event Coordinators/Organizers • locates completed for all staked equipment • rental of all required portable restroom and hand-washing stations (if applicable) • submission of site plan and emergency response plan • adherence to the City’s Emergency Weather Standard Operating Procedure • hiring of site security and police officers to monitor event operations (if applicable) • operation within applicable public health guidelines Event Details/Description 1. Pickering Rotary Ribfest returned to Esplanade Park in 2024 under the sole direction of the Rotary Club of Pickering. The event attracted over 10,000 attendees with world-class ribbers, food and artisan vendors, a beer garden, and local talent on the Gazebo stage. 2. National Indigenous Peoples Day has operated successfully in Pickering since 2016, with different event names such as Big Drum Social and Aboriginal Celebration. The event includes booths, drumming, and dancing, and is open to local schools to attend and experience Indigenous culture. 3. The Office of MP O’Connell hosted a widely attended screening of Kung Fu Panda 4 in Esplanade Park in 2024. This annual event offers residents an opportunity to connect with a Minister of Parliament, as well as a chance to enjoy a free movie with complimentary popcorn under the stars. 4. A.F.I.Y.U first hosted a movie night in Esplanade Park in 2022 with great success. The organization is a service group dedicated to provide resources and mentorship to Jamaican, Caribbean and African-Canadian boys in Durham, ages 6-16 to equip them with life skills to become successful, contributing members of society. This event includes a movie highlighting black excellence, with informational booths, vendors, and giveaways. 5. The Region of Durham brought their annual Emancipation Day to Pickering’s Esplanade Park in 2024 through a partnership with the Office of CAO’s Equity, Diversity, and Inclusion team. The event featured performances, food trucks, vendors, art therapy, children’s CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 5 activities, and more. By gathering to celebrate Emancipation Day, Durham Region and partner organizations, including the City of Pickering, are able to connect and learn about emancipation and anti-Black racism, while looking toward a future aspired to by all members of the community. 6.The Canadian Food Truck Festival has operated successfully for the past number of years.The event brings together some of the most sought-after mobile food eateries from across the Greater Toronto Area. The Canadian Food Truck Festival has grown as a phenomenon across south central Ontario in past years expanding from one, to two, to now fourlocations. SickKids Foundation has been Canadian Food Truck Festivals charitable partnersince the organization’s inception in 2013. To date, more than $300,000 in donations havebeen raised at the festival’s entrances for the Possibilities Fund, supporting the highest priority needs at SickKids. Because of the support SickKids receives from this event and community initiatives like it, important advances have been made in child health research,new life-saving medical equipment has been purchased for their clinics and operatingrooms, and their young patients continue to receive the best care that science, technology,and compassion have to offer – here in Pickering and around the world. 7.APC hosted several sing-a-long events across City of Pickering parks in 2024. In 2025,APC is seeking to host four sing-a-long events, including one in the Gazebo of EsplanadePark. These events invite community members to join together in worship through song. 8.Pickering-Uxbridge P.C.E.D.A Community BBQ operated in Pickering in 2019 and 2022 in Esplanade Park, formerly hosted by MPP Peter Bethlenfalvy. In 2024, the Pickering-Uxbridge P.C.E.D.A. successfully brought the event back. The free event offered acomplimentary BBQ lunch for attendees, live performances by local talent, children’sgames and activities, and more. 9.The Indo-Canadian Cultural Association and the D.I.V.Y.A partnered together in 2024 tobring the annual Celebration of India’s Heritage to Esplanade Park. The event showcasesIndian food vendors and artisan vendors throughout Park, as well as cultural performanceson the Gazebo stage. The event also features an official flag raising in front of City Hall. Attachments: 1.Licence Agreement – Pickering Rotary Ribfest 2025 2.Licence Agreement – Pickering Food Truck Festival 2025 Prepared By: Approved/Endorsed By: Krystal Roberts Laura Gibbs, MBA, MSc. Manager, Cultural Services Director, Community Services Original Signed By Original Signed By CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 6 LG:im Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By Pickering Rotary Ribfest 2025 - Licence Agreement 1 This Licence Agreement is made this Choose an item. day Month of, Choose an item.. Between: Rotary Club of Pickering hereafter known as (the “Festival/Event Partner”) -and – The Corporation of the City of Pickering (the "City") Whereas the City owns the lands (the “Lands”) shown outlined in red on Schedule “A” which includes The Esplanade Park, portions of The Esplanade South road allowances, and the Civic Complex Parking Lot; Whereas the Festival/Event Partner wishes to use the Lands for the purpose of running a community festival called Pickering Rotary Ribfest hereafter known as (the “Event”); Whereas the Event consists of: ribbers, carnival, liquor service, vendors and live entertainment; and Whereas the City is prepared to permit such use on the terms and subject to the conditions set out in this Licence. Now Therefore the City and Festival/Event Partner agree as follows: Licence 1.The City grants to the Festival/Event Partner a licence to occupy and use the Lands for the purpose of running the event on the terms and subject to the conditions set out in this licence. 2.No agreements will be approved until previous outstanding balances to the City have been paid. Term 3.The term of this Licence shall be seven (7) days commencing Tuesday, June 10, 2025 at 7:00AM and ending Monday, June 16, 2025 at 12:00 PM, unless terminated earlier in accordancewith Section 3. Attachment 1 to Report CS 36-24 Pickering Rotary Ribfest 2025 - Licence Agreement 2 4. If at any time the Festival/Event Partner is in default in the performance of any of the obligations under this Licence, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of Festival/Event Partner shall immediately cease and the City shall not be liable for payment to Festival/Event Partner of any moneys whatsoever by reason of such termination. Fees 5. The Festival/Event Partner shall not be required to pay to the City any fee for this Licence, but shall be responsible for payment of all applicable park permit, non-City permit, licence, staffing charges, and approval fees. Applicable Laws 6. Festival/Event Partner shall comply strictly with all applicable laws, by-laws, rules and regulations governing its use of the Lands for the Event purposes including the City’s Noise By-law, Traffic and Parking By-laws, the Ontario Building Code, and all applicable requirements of the Technical Standards & Safety Authority (“TSSA”). 7. The Festival/Event Partner, where applicable, shall obtain all necessary permits, licences and approvals that may be required in connection with its use of the Lands for the Event purposes including, but not limited to: a) Liquor licence (City Clerk’s Office and Alcohol and Gaming Commission of Ontario); beverage service plan approval (Community Services Department); b) Carnival licence (Municipal Law Enforcement Services); c) Park permit, road occupancy permit, road and parking lot closure approvals, electrical safety approval and approvals/locates for any staking or subsurface work (Engineering Services); d) Site plan approval (Corporate Events Team); e) Tents constructed must comply with permitting under the Building Code Act, Ontario Building Code (OBC) and the City’s Temporary Tent Standard Operating Procedure (City Development Department); f) Utility locates for staking & grounding will be provided by the event organizers or the operators and completed by a Certified Public Utility Locator with DPT accreditation (DTP – Damage Prevention Technician) such as Ontario One-Call. The proof of locates documentation must be provided and inspected by a designated City of Pickering representative prior to the event; g) Parade permit through City of Pickering Municipal Law Enforcement Services, Durham Region Police Service and when required Region of Durham; h) Portable washroom facilities, hand wash sinks/stations, garbage disposal, and food safety (Durham Region Health Department); If the Festival/Event partner is going to confiscate attendees’ water/water bottles upon entry into the event then it shall provide and ensure that Pickering Rotary Ribfest 2025 - Licence Agreement 3 a free source of drinking water is continuously available and accessible to all attendees following their entry into the event; i) Water hydrant permit (Durham Region Works Department); j) Sign permits (Municipal Law Enforcement Services, City of Pickering and Durham Region Works Department depending on sign location); and, k) TSSA inspection and approval of all amusement rides. 8. In accordance with Regional Smoke Free By-law Number 28-2019, no-smoking and no-vaping signs shall be posted in a conspicuous manner at each entrance to the Event to indicate that smoking and vaping are prohibited. 9. The City of Pickering reserves the right to approve any use of the City of Pickering logo, prior to production or distribution. 10. As the park permit holder, the Festival/Event Partner is entitled to designate the event as a pet free event. Events with the primary purpose of selling/consuming food must be pet free. Should the Event be designated as pet-free, the Festival/Event Partner shall be responsible for prohibiting pets from accessing Esplanade Park during the Event, and shall promote and publicize the “no pets” policy prior to commencement of the Event. Vendors 11. Festival/Event Partners shall not be required to obtain a hawker and peddler licence from the City. 12. All vendors are subject to pre-approval by the City prior to being allowed on the Lands. 13. The Festival/Event Partner shall supply to the City a complete list of all vendors and the products that they are selling 2 weeks in advance of the event. 14. Festival organizers will not solicit or accept vendors or advertising from companies whose reputation could prove detrimental to the City’s public image and/or whose main business is derived from: • the sale of cigarettes, cigars or any tobacco product or material; • the sale of any cannabis product or material; • the sale of an e-substance, electronic cigarette or vapour product or material; • pornography; and, • the support of, or involvement in the production, distribution, and sale of weapons and other life-threatening products. Pickering Rotary Ribfest 2025 - Licence Agreement 4 15. The City has the right to pre-approve all vendors coming onto City Lands and will not allow vendors or advertising, either directly or through third party arrangements, that: • Violate any City policy or agreement. • Convey a negative religious message that might be deemed prejudicial to religious groups. • Promote alcohol and other addictive substances, at venues / events geared primarily to children. • Present demeaning or derogatory portrayals of individuals or groups or contain anything, which in light of generally prevailing community standards, is likely to cause deep or widespread offence. • Directly compete with City programs or services (this includes but is not limited to fitness, camps, ice rentals, banquet hall rentals, museums, municipalities). 16. The City has the right to approve the placement of vendors throughout the park. A final site plan, including all vendors, must be provided for approval to the City to ensure layout considers clear site lines, walking paths, patron safety. Maximum event capacity will be determined based on the contents of the final approved site plan. 17. Any damages to City property caused during the setup, operation or takedown, that is found to be at the fault of the event organizer, or their vendors, performers and/or volunteers/staff will be repaired by the City at the expense of the Festival/Event partner. Fire Safety 18. Prior to operation of the Event, the Festival/Event Partner must schedule a fire inspection to be carried out by City of Pickering Fire Services for commercial cooking equipment. Inspections are not required for listed small portable cooking equipment (i.e. outdoor ovens, smokers, charcoal, electric or propane barbeques, etc.) that is located outdoors in an unenclosed area. If required, a schedule for subsequent site inspections will be determined by Fire Services, equipment cannot be operated without the approval of Pickering Fire Services staff. 19. The Festival/Event Partner shall maintain a clear and unobstructed 5-meter access route into the Event area to allow for responding emergency vehicles during the Event. This route is subject to preapproval by Fire Services as part of site plan review. 20. The Festival/Event Partner shall ensure that a minimum unobstructed distance of 3 meters is marked and maintained in all directions from all fire hydrants. 21. Only Technical Standards and Safety Authority (TSSA) approved gaseous fuel burning appliances are to be used. Documentation of TSSA approval must be onsite and available for review. 22. Cylinders containing compressed gas shall be protected against mechanical damage, and stored to hold them securely in place. 23. Portable fire extinguishers: Pickering Rotary Ribfest 2025 - Licence Agreement 5 (a) Portable fire extinguishers shall be present at each booth/vendor operating cooking equipment and any location serving alcoholic beverages. Extinguishers must be properly rated for the hazard present. Portable extinguishers shall be kept operable and fully charged. (b) Portable extinguishers shall be located so that they are easily seen and shall be accessible at all times. (c) Portable extinguishers in proximity to a fire hazard shall be located so as to be accessible without exposing the operator to undue risk. (d) Event staff must be familiar with the safe operation of portable fire extinguishers in their work area. 24. Bins containing solid fuel (i.e. wood) must be located a minimum of 1.2 meters from any heat producing appliance, such as a barbeque. Utilities 25. The Festival/Event Partner and its employees, agents and contractors, including its electrical support group, is prohibited from altering City electrical infrastructure, and is only permitted to use existing outlets. If additional power is required, generators must be brought in at the expense of the Festival/Event Partner. Should there be an electrical concern during an event, City electrical staff will call in the City’s contractor and repairs will be the City’s cost unless it is proven that the Festival/Event Partner altered, overloaded the City electrical system. Note: All outlets are a standard 15-amp Ground Fault Interrupter service. 26. The Festival/Event Partner is required to engage the services of a licensed electrical contractor or may choose to engage the City’s contractor who shall obtain all the necessary Ontario Electrical Safety Association inspections and approvals. 27. Festival/Event Partner shall be responsible for electrical work outside of City parks including, provision and installation of power supplies and for obtaining Ontario Electrical Safety Association inspections and approvals. Any required electrical work shall be at the expense of the Festival/Event Partner. 28. The City assumes no responsibility to the Festival/Event Partner for the temporary or unavoidable interruption of the supply of any public utility service due to any cause whatsoever. 29. The Festival/Event Partners will ensure where staking of tents or equipment and/or grounding of electrical equipment requires underground utility locates to be obtained by the event organizers or service providers (i.e. Rides or Carnivals) that the proof of all utility locates (required paperwork) will be provided for inspection/verification, to the designated City representative 2 days in advance of the installation of the ride(s) or staking. 30. Festival/Event partner is responsible for arranging access to a public water source through the Region of Durham. Hours of Operation Pickering Rotary Ribfest 2025 - Licence Agreement 6 31. Subject to any other regulatory approval (e.g. liquor licence), the Festival/Event Partner shall ensure public access to the Event is restricted to the following hours: Weekday/Month/Year Time Start Time End Friday, June 13 12:00 pm 10:00 pm (9:00 pm gate closure) Saturday, June 14 12:00 pm 10:00 pm (9:00 pm gate closure) Sunday, June 15 12:00 pm 8:00 pm (7:00 pm gate closure) Maintenance 32. The Festival/Event Partner shall maintain the Lands in the same clean, sanitary and attractive condition as they exist prior to at the start of the Event, and at the end of the Event shall repair or replace any damage to the Lands. The Festival/Event Partner shall restore the Lands to their original condition prior to the end of the Event; with the exception of any flower beds. Any damage or clean-up left at the end of the event will be completed by the City’s designated contractor at the expense of the Festival/Events Partner. 33. The Festival/Event Partner shall ensure all power cords have been covered to avoid tripping hazards. 34. In Esplanade Park, the event areas include the Cenotaph. Festival/Event Partners will arrange to fence off the Cenotaph as applicable. Please note that fencing may be approved for removal during official ceremonies. In these cases, the fencing will be reconstructed in order to avoid damage and vandalism once the ceremony is complete. Waste Management 35. The Festival/Event Partner shall comply with the Sustainable Event Guidelines – Waste Management Plan and provide recyclable containers wherever and whenever possible. 36. The City agrees to provide the Festival/Event Partner with keys for permanent waste removal fixtures within the park, for the duration of the Event. 37. The Festival/Event Partner will ensure that additional waste disposal bins are placed throughout the park for participants, designated by waste type, and arrange for timely pick-ups throughout the Event. 38. The Festival/Event Partner is responsible for ensuring all vendors and participants are properly disposing their waste in the correct containers and bins. The Festival/Event Partner shall provide vendors with a designated bin for convenient disposal. 39. The Festival/Event Partner will include in their waste management plan the collection of waste throughout the event to remove from vendor and participant areas, and remove all waste from the site. Road and Sidewalk Closures 40. The City will make provisions to close roads, sidewalks and walkways as noted below. Pickering Rotary Ribfest 2025 - Licence Agreement 7 41. The City will post notification and promote through service disruption the right of the Festival/Event Partner event to block sidewalks as noted below. 42. The Festival/Event Partner agrees to staff and maintain access points for emergency services, vendors, and the public during all hours of operation. The Festival/Event Partner will provide staffing for any fire route gate deemed required by the City and ensure there is no parking in that space. Road Closures Parameters Date/time start Date/time end Esplanade South Civic Complex Parking Lot to Valley Farm Road Thursday, June 12. 2025 7:00 am Sunday, June 16, 2025 9:00 pm Sidewalk/Walkway Closures Parameters Date/time start Date/time end Esplanade South Valley Farm Road to Glenanna Road Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm Esplanade North South sidewalk from Valley Farm Road to Civic Complex underground parking Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm Esplanade Park Throughways Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm The Festival/Event Partner and the City will make provisions for Durham Regional Auxiliary Police assistance for a rolling closure during parades. Vehicular Access | Parking 43. The Festival/Event Partner can allow event vendor vehicles and food trucks into City parks. All vehicles must be walked in before or after event operation time by Festival/Event volunteer/staff person wearing a safety vest, to ensure public safety. 44. The City agrees to give exclusive access to portions of parking areas as shown in schedule A for the operation of the Event, as noted below. Permits will be issued following the receipt of all required insurances and payment of scheduled applicable fees. Parking Lot Portion Date start Time start Date end Time end Civic Complex Parking Lot Full Lot Tuesday, June 10, 2025 7:00 am to Monday, June 16, 2025 6:00 am Signage Pickering Rotary Ribfest 2025 - Licence Agreement 8 45. The Festival/Event Partner shall not exhibit or allow to be exhibited on the Lands any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. 46. The City of Pickering reserves the right to approve any application or use of the City of Pickering Logo prior to production or distribution. 47. Promotional Community event signage must follow the City Sign Bylaw 6999/09 (Section 49) Regional Sign Bylaw 76-2017 (Section 2.01). Use of City logos on third-party promotions requires approval. 48. When available the City will allocate City Sign resources to support partner events. Staffing 49. The Festival/Event Partner shall provide and pay for all personnel and supplies required for its purposes, including City Bylaw Officers, and paid police duty as deemed necessary by the Durham Regional Police Service. 50. When required, City Bylaw Officers will be paired by the Festival/Event Partner with Pay Duty Police Officers, for the duration of their shift. 51. The Festival/Event Partner shall ensure that all rules of the ACGO are strictly adhered to and that alcoholic beverage services are organized, led and served only by persons with Smart Serve Certification. 52. No roaming server(s) shall card or provide wristbands to patrons at any time during the Event. Patrons are to be carded and provided wristbands at a designated area within the event. Roaming servers may only serve (wrist banded) patrons until dusk. 53. Festival/Event partner will assign Festival/Event staff or Licensed Security Guards with Smart Serve Certification to operate a designated ID carding and stamping/wristband area. 54. Festival/Event Partner organizing parades will assign a Parade Marshall in addition to the event lead. Parade Marshal to attend Parade planning meetings with the event lead, be on hand the day of the event to organize floats, and communicate with both City staff / Durham Regional Police Auxiliary. The Festival/Event Partner with City Staff will coordinate parade route and safety measures with City Staff and Durham Regional Police Auxiliary. Accessibility 55. The Festival/Event Partner shall ensure that all staff and volunteers have accessibility training, as per section 6 of Ontario Regulation 429/07 made under the Accessibility for Ontarians with Disabilities Act, 2005: 6. (1) every provider of goods or services shall ensure that the following persons receive training about the provision of its goods or services with disabilities: Pickering Rotary Ribfest 2025 - Licence Agreement 9 1. Every person who deals with members of the public or other third parties on behalf of the provider, whether the person does so as an employee agent, volunteer or otherwise. 2. Every person who participates in developing the provider’s policies, practices and procedures governing the provision of goods or services to members of the public or third parties. Serve-Ability Training Program must be completed by all involved in the event. The Festival/Event Partner must complete and submit a signed Training Acknowledgement Form to confirm the completion of training; which shall be forwarded to the designated City staff person one week prior to the event. Emergency Preparedness 56. The Festival/Event Partner shall ensure that appropriate first aid equipment and appropriately trained first responders are present throughout the event. 57. The Festival/Event Partner shall prepare emergency plans and provide for approval by the City’s Community Services Department no later than two weeks prior to the scheduled event date. 58. The Festival/Event Partner shall comply with the City of Pickering’s Emergency Weather Standard Operations Procedure (SOP) during event operations. 59. City of Pickering reserves the right to cancel, delay and/or postpone the event due to severe weather conditions. Insurance 60. The Festival/Event Partner, at its own expense, shall provide: (a) Comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the Festival/Event Partner use and occupancy of the Lands, with coverage for any one occurrence or claim of not less than $5,000,000, which insurance shall protect the City in respect of claims by the Festival/Event Partner as if the City was separately insured; and (b) A certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 61. The Festival/Event Partner shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, The Festival/Event Partner shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an Pickering Rotary Ribfest 2025 - Licence Agreement 10 insurer by reason of the use or occupation of the Lands, the Festival/Event Partner shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the Festival/Event Partner shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the Festival/Event Partner. Liability and Indemnification 62. The City shall not be liable to the Festival/Event Partner for any loss of or damage to any equipment or inventory used in connection with the Event, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence or willful misconduct of the City, its servants, agents or employees. 63. Once any equipment is erected on the Lands, the Festival/Event Partner shall provide overnight security, and the Lands shall become the Festival/Event Partner responsibility. 64. The Festival/Event Partner shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the Festival/Event Partner use and occupation of the Lands. 65. The City, its servants, employees and agents shall not be liable or responsible in any way whatsoever for any personal injury or death that may be suffered by the Festival/Event Partner, its servants or agents or any other person who may be on the Lands in connection with the use or purposes of the Festival/Event Partner or for any loss or damage to property of any person unless the such loss was caused by the negligence or willful misconduct of the City, its servants, agents, employees or those person for whom the City is in law responsible. General 1. The City shall have the right to enter the Lands at any time for any reason. 2. The Festival/Event Partner agrees to ensure activities are limited to the details submitted in the Festival and Events application (see attached). 3. The Festival/Event Partner shall not alter, add to or vary in any way any part of the Lands without the prior approval of the City. 4. This Licence shall not be assignable by the Festival/Event Partner without the consent of the City, which consent may be arbitrarily refused. 5. This Licence shall to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 6. The recitals at the head of this Licence are true and accurate and form a part hereof. 7. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. Pickering Rotary Ribfest 2025 - Licence Agreement 11 In Witness Whereof the City and the Festival/Event Partner have signed this Licence. _______________________________ The Festival/Event Partner First Name Last Name, Title The Corporation of the City of Pickering Kevin Ashe, Mayor Susan Cassel, City Clerk 2025 ROTARY RIBFEST FENCE LINE PLAN SHOWING EVENT BOUNDARIES TEMPORARY FENCING TE M P O R A R Y F E N C I N G TE M P O R A R Y F E N C I N G EXISTING FENCING TEMP.FENCING TEMP. FENCING Schedule A Pickering Food Truck Festival 2025 - Licence Agreement 1 This Licence Agreement is made this Choose an item. day Month of, Choose an item.. Between: Canadian Food Truck Festivals hereafter known as (the “Festival/Event Partner”) -and – The Corporation of the City of Pickering (the "City") Whereas the City owns the lands (the “Lands”) shown outlined in red on Schedule “A” which includes The Esplanade Park and portions of The Esplanade South road allowances; Whereas the Festival/Event Partner wishes to use the Lands for the purpose of running a community festival called Pickering Food Truck Festival hereafter known as (the “Event”); Whereas the Event consists of an annual culinary arts and culture festival featuring emerging Canadian musical artists, fenced beer area, and an assortment of food trucks and vendors; and; Whereas the City is prepared to permit such use on the terms and subject to the conditions set out in this Licence. Now Therefore the City and Festival/Event Partner agree as follows: Licence 1.The City grants to the Festival/Event Partner a licence to occupy and use the Lands for the purpose of running the event on the terms and subject to the conditions set out in this licence. 2.No agreements will be approved until previous outstanding balances to the City have been paid. Term 3.The term of this Licence shall be four (4) days commencing Thursday, August 7, 2025 at 7:00AM and ending Monday, August 11, 2025 at 7:00 AM, unless terminated earlier in accordancewith Section 3. Attachment 2 to Report CS 36-24 Pickering Food Truck Festival 2025 - Licence Agreement 2 4. If at any time the Festival/Event Partner is in default in the performance of any of the obligations under this Licence, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of Festival/Event Partner shall immediately cease and the City shall not be liable for payment to Festival/Event Partner of any moneys whatsoever by reason of such termination. Fees 5. The Festival/Event Partner shall not be required to pay to the City any fee for this Licence, but shall be responsible for payment of all applicable park permit, non-City permit, licence, staffing charges, and approval fees. Applicable Laws 6. Festival/Event Partner shall comply strictly with all applicable laws, by-laws, rules and regulations governing its use of the Lands for the Event purposes including the City’s Noise By-law, Traffic and Parking By-laws, the Ontario Building Code, and all applicable requirements of the Technical Standards & Safety Authority (“TSSA”). 7. The Festival/Event Partner, where applicable, shall obtain all necessary permits, licences and approvals that may be required in connection with its use of the Lands for the Event purposes including, but not limited to: a) Liquor licence (City Clerk’s Office and Alcohol and Gaming Commission of Ontario); beverage service plan approval (Community Services Department); b) Carnival licence (Municipal Law Enforcement Services); c) Park permit, road occupancy permit, road and parking lot closure approvals, electrical safety approval and approvals/locates for any staking or subsurface work (Engineering Services); d) Site plan approval (Corporate Events Team); e) Tents constructed must comply with permitting under the Building Code Act, Ontario Building Code (OBC) and the City’s Temporary Tent Standard Operating Procedure (City Development Department); f) Utility locates for staking & grounding will be provided by the event organizers or the operators and completed by a Certified Public Utility Locator with DPT accreditation (DTP – Damage Prevention Technician) such as Ontario One-Call. The proof of locates documentation must be provided and inspected by a designated City of Pickering representative prior to the event; g) Parade permit through City of Pickering Municipal Law Enforcement Services, Durham Region Police Service and when required Region of Durham; h) Portable washroom facilities, hand wash sinks/stations, garbage disposal, and food safety (Durham Region Health Department); If the Festival/Event partner is going to confiscate Pickering Food Truck Festival 2025 - Licence Agreement 3 attendees’ water/water bottles upon entry into the event then it shall provide and ensure that a free source of drinking water is continuously available and accessible to all attendees following their entry into the event; i) Water hydrant permit (Durham Region Works Department); j) Sign permits (Municipal Law Enforcement Services, City of Pickering and Durham Region Works Department depending on sign location); k) TSSA inspection and approval of all amusement rides. 8. In accordance with Regional Smoke Free By-law Number 28-2019, no-smoking and no-vaping signs shall be posted in a conspicuous manner at each entrance to the Event to indicate that smoking and vaping are prohibited. 9. The City of Pickering reserves the right to approve any use of the City of Pickering logo, prior to production or distribution. 10. As the park permit holder, the Festival/Event Partner is entitled to designate the event as a pet free event. Events with the primary purpose of selling/consuming food must be pet free. Should the Event be designated as pet-free, the Festival/Event Partner shall be responsible for prohibiting pets from accessing Esplanade Park during the Event, and shall promote and publicize the “no pets” policy prior to commencement of the Event. Vendors 11. Festival/Event Partners shall not be required to obtain a hawker and peddler licence from the City. 12. All vendors are subject to pre-approval by the City prior to being allowed on the Lands. 13. The Festival/Event Partner shall supply to the City a complete list of all vendors and the products that they are selling 2 weeks in advance of the event. 14. Festival organizers will not solicit or accept vendors or advertising from companies whose reputation could prove detrimental to the City’s public image and/or whose main business is derived from: • the sale of cigarettes, cigars or any tobacco product or material; • the sale of any cannabis product or material; • the sale of an e-substance, electronic cigarette or vapour product or material; • pornography; and, • the support of, or involvement in the production, distribution, and sale of weapons and other life-threatening products. Pickering Food Truck Festival 2025 - Licence Agreement 4 15. The City has the right to pre-approve all vendors coming onto City Lands and will not allow vendors or advertising, either directly or through third party arrangements, that: • Violate any City policy or agreement. • Convey a negative religious message that might be deemed prejudicial to religious groups. • Promote alcohol and other addictive substances, at venues / events geared primarily to children. • Present demeaning or derogatory portrayals of individuals or groups or contain anything, which in light of generally prevailing community standards, is likely to cause deep or widespread offence. • Directly compete with City programs or services (this includes but is not limited to fitness, camps, ice rentals, banquet hall rentals, museums, municipalities). 16. The City has the right to approve the placement of vendors throughout the park. A final site plan, including all vendors, must be provided for approval to the City to ensure layout considers clear site lines, walking paths, patron safety. Maximum event capacity will be determined based on the contents of the final approved site plan. 17. Any damages to City property caused during the setup, operation or takedown, that is found to be at the fault of the event organizer, or their vendors, performers and/or volunteers/staff will be repaired by the City at the expense of the Festival/Event partner. Fire Safety 18. Prior to operation of the Event, the Festival/Event Partner must schedule a fire inspection to be carried out by City of Pickering Fire Services for commercial cooking equipment. Inspections are not required for listed small portable cooking equipment (i.e. outdoor ovens, smokers, charcoal, electric or propane barbeques, etc.) that is located outdoors in an unenclosed area. If required, a schedule for subsequent site inspections will be determined by Fire Services, equipment cannot be operated without the approval of Pickering Fire Services staff. 19. The Festival/Event Partner shall maintain a clear and unobstructed 5-meter access route into the Event area to allow for responding emergency vehicles during the Event. This route is subject to preapproval by Fire Services as part of site plan review. 20. The Festival/Event Partner shall ensure that a minimum unobstructed distance of 3 meters is marked and maintained in all directions from all fire hydrants. 21. Only Technical Standards and Safety Authority (TSSA) approved gaseous fuel burning appliances are to be used. Documentation of TSSA approval must be onsite and available for review. 22. Cylinders containing compressed gas shall be protected against mechanical damage, and stored to hold them securely in place. 23. Portable fire extinguishers: Pickering Food Truck Festival 2025 - Licence Agreement 5 (a) Portable fire extinguishers shall be present at each booth/vendor operating cooking equipment and any location serving alcoholic beverages. Extinguishers must be properly rated for the hazard present. Portable extinguishers shall be kept operable and fully charged. (b) Portable extinguishers shall be located so that they are easily seen and shall be accessible at all times. (c) Portable extinguishers in proximity to a fire hazard shall be located so as to be accessible without exposing the operator to undue risk. (d) Event staff must be familiar with the safe operation of portable fire extinguishers in their work area. 24. Bins containing solid fuel (i.e. wood) must be located a minimum of 1.2 meters from any heat producing appliance, such as a barbeque. Utilities 25. The Festival/Event Partner and its employees, agents and contractors, including its electrical support group, is prohibited from altering City electrical infrastructure, and is only permitted to use existing outlets. If additional power is required, generators must be brought in at the expense of the Festival/Event Partner. Should there be an electrical concern during an event, City electrical staff will call in the City’s contractor and repairs will be the City’s cost unless it is proven that the Festival/Event Partner altered, overloaded the City electrical system. Note: All outlets are a standard 15-amp Ground Fault Interrupter service. 26. The Festival/Event Partner is required to engage the services of a licensed electrical contractor or may choose to engage the City’s contractor who shall obtain all the necessary Ontario Electrical Safety Association inspections and approvals. 27. Festival/Event Partner shall be responsible for electrical work outside of City parks including, provision and installation of power supplies and for obtaining Ontario Electrical Safety Association inspections and approvals. Any required electrical work shall be at the expense of the Festival/Event Partner. 28. The City assumes no responsibility to the Festival/Event Partner for the temporary or unavoidable interruption of the supply of any public utility service due to any cause whatsoever. 29. The Festival/Event Partners will ensure where staking of tents or equipment and/or grounding of electrical equipment requires underground utility locates to be obtained by the event organizers or service providers (i.e. Rides or Carnivals) that the proof of all utility locates (required paperwork) will be provided for inspection/verification, to the designated City representative 2 days in advance of the installation of the ride(s) or staking. 30. Festival/Event partner is responsible for arranging access to a public water source through the Region of Durham. Hours of Operation 31. Subject to any other regulatory approval (e.g. liquor licence), the Festival/Event Partner shall ensure public access to the Event is restricted to the following hours: Pickering Food Truck Festival 2025 - Licence Agreement 6 Weekday/Month/Year Time Start Time End Friday, August 8, 2025 5:00 pm 9:00 pm Saturday, August 9, 2025 12:00 pm 9:00 pm Sunday, August 10, 2025 12:00 pm 8:00 pm Maintenance 32. The Festival/Event Partner shall maintain the Lands in the same clean, sanitary and attractive condition as they exist prior to at the start of the Event, and at the end of the Event shall repair or replace any damage to the Lands. The Festival/Event Partner shall restore the Lands to their original condition prior to the end of the Event; with the exception of any flower beds. Any damage or clean-up left at the end of the event will be completed by the City’s designated contractor at the expense of the Festival/Events Partner. 33. The Festival/Event Partner shall ensure all power cords have been covered to avoid tripping hazards. 34. In Esplanade Park, the event areas include the Cenotaph. Festival/Event Partners will arrange to fence off the Cenotaph as applicable. Please note that fencing may be approved for removal during official ceremonies. In these cases, the fencing will be reconstructed in order to avoid damage and vandalism once the ceremony is complete. Waste Management 35. The Festival/Event Partner shall comply with the Sustainable Event Guidelines – Waste Management Plan and provide recyclable containers wherever and whenever possible. 36. The City agrees to provide the Festival/Event Partner with keys for permanent waste removal fixtures within the park, for the duration of the Event. 37. The Festival/Event Partner will ensure that additional waste disposal bins are placed throughout the park for participants, designated by waste type, and arrange for timely pick-ups throughout the Event. 38. The Festival/Event Partner is responsible for ensuring all vendors and participants are properly disposing their waste in the correct containers and bins. The Festival/Event Partner shall provide vendors with a designated bin for convenient disposal. 39. The Festival/Event Partner will include in their waste management plan the collection of waste throughout the event to remove from vendor and participant areas, and remove all waste from the site. Road and Sidewalk Closures 40. The City will make provisions to close roads, sidewalks and walkways as noted below. Pickering Food Truck Festival 2025 - Licence Agreement 7 41. The City will post notification and promote through service disruption the right of the Festival/Event Partner event to block sidewalks as noted below. 42. The Festival/Event Partner agrees to staff and maintain access points for emergency services, vendors, and the public during all hours of operation. The Festival/Event Partner will provide staffing for any fire route gate deemed required by the City and ensure there is no parking in that space. Road Closures Parameters Date/time start Date/time end Esplanade South Civic Complex Parking Lot to Valley Farm Road Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Sidewalk/Walkway Closures Parameters Date/time start Date/time end Esplanade South North and South sidewalks from Civic Complex Parking Lot to Valley Farm Road Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Esplanade North South sidewalk from Valley Farm Road to Civic Centre underground parking Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Esplanade Park Throughways Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am The Festival/Event Partner and the City will make provisions for Durham Regional Auxiliary Police assistance for a rolling closure during parades. Vehicular Access | Parking 43. The Festival/Event Partner can allow event vendor vehicles and food trucks into City parks. All vehicles must be walked in before or after event operation time by Festival/Event volunteer/staff person wearing a safety vest, to ensure public safety. 44. The City agrees to give exclusive access to portions of parking areas as shown in schedule A for the operation of the Event, as noted below. Permits will be issued following the receipt of all required insurances and payment of scheduled applicable fees. Parking Lot Portion Date start Time start Date end Time end n/a Signage 45. The Festival/Event Partner shall not exhibit or allow to be exhibited on the Lands any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. Pickering Food Truck Festival 2025 - Licence Agreement 8 46. The City of Pickering reserves the right to approve any application or use of the City of Pickering Logo prior to production or distribution. 47. Promotional Community event signage must follow the City Sign Bylaw 6999/09 (Section 49) Regional Sign Bylaw 76-2017 (Section 2.01). Use of City logos on third-party promotions requires approval. 48. When available the City will allocate City Sign resources to support partner events. Staffing 49. The Festival/Event Partner shall provide and pay for all personnel and supplies required for its purposes, including City Bylaw Officers, and paid police duty as deemed necessary by the Durham Regional Police Service. 50. When required, City Bylaw Officers will be paired by the Festival/Event Partner with Pay Duty Police Officers, for the duration of their shift. 51. The Festival/Event Partner shall ensure that all rules of the ACGO are strictly adhered to and that alcoholic beverage services are organized, led and served only by persons with Smart Serve Certification. 52. No roaming server(s) shall card or provide wristbands to patrons at any time during the Event. Patrons are to be carded and provided wristbands at a designated area within the event. Roaming servers may only serve (wrist banded) patrons until dusk. 53. Festival/Event partner will assign Festival/Event staff or Licensed Security Guards with Smart Serve Certification to operate a designated ID carding and stamping/wristband area. 54. Festival/Event Partner organizing parades will assign a Parade Marshall in addition to the event lead. Parade Marshal to attend Parade planning meetings with the event lead, be on hand the day of the event to organize floats, and communicate with both City staff / Durham Regional Police Auxiliary. The Festival/Event Partner with City Staff will coordinate parade route and safety measures with City Staff and Durham Regional Police Auxiliary. Accessibility 55. The Festival/Event Partner shall ensure that all staff and volunteers have accessibility training, as per section 6 of Ontario Regulation 429/07 made under the Accessibility for Ontarians with Disabilities Act, 2005: 6. (1) every provider of goods or services shall ensure that the following persons receive training about the provision of its goods or services with disabilities: 1. Every person who deals with members of the public or other third parties on behalf of the provider, whether the person does so as an employee agent, volunteer or otherwise. Pickering Food Truck Festival 2025 - Licence Agreement 9 2. Every person who participates in developing the provider’s policies, practices and procedures governing the provision of goods or services to members of the public or third parties. Serve-Ability Training Program must be completed by all involved in the event. The Festival/Event Partner must complete and submit a signed Training Acknowledgement Form to confirm the completion of training; which shall be forwarded to the designated City staff person one week prior to the event. Emergency Preparedness 56. The Festival/Event Partner shall ensure that appropriate first aid equipment and appropriately trained first responders are present throughout the event. 57. The Festival/Event Partner shall prepare emergency plans and provide for approval by the City’s Community Services Department no later than two weeks prior to the scheduled event date. 58. The Festival/Event Partner shall comply with the City of Pickering’s Emergency Weather Standard Operations Procedure (SOP) during event operations. 59. City of Pickering reserves the right to cancel, delay and/or postpone the event due to severe weather conditions. Insurance 60. The Festival/Event Partner, at its own expense, shall provide: (a) Comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the Festival/Event Partner use and occupancy of the Lands, with coverage for any one occurrence or claim of not less than $5,000,000, which insurance shall protect the City in respect of claims by the Festival/Event Partner as if the City was separately insured; and (b) A certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 61. The Festival/Event Partner shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, The Festival/Event Partner shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Lands, the Festival/Event Partner shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the Festival/Event Partner shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the Festival/Event Partner. Pickering Food Truck Festival 2025 - Licence Agreement 10 Liability and Indemnification 62. The City shall not be liable to the Festival/Event Partner for any loss of or damage to any equipment or inventory used in connection with the Event, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence or willful misconduct of the City, its servants, agents or employees. 63. Once any equipment is erected on the Lands, the Festival/Event Partner shall provide overnight security, and the Lands shall become the Festival/Event Partner responsibility. 64. The Festival/Event Partner shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the Festival/Event Partner use and occupation of the Lands. 65. The City, its servants, employees and agents shall not be liable or responsible in any way whatsoever for any personal injury or death that may be suffered by the Festival/Event Partner, its servants or agents or any other person who may be on the Lands in connection with the use or purposes of the Festival/Event Partner or for any loss or damage to property of any person unless the such loss was caused by the negligence or willful misconduct of the City, its servants, agents, employees or those person for whom the City is in law responsible. General 1. The City shall have the right to enter the Lands at any time for any reason. 2. The Festival/Event Partner agrees to ensure activities are limited to the details submitted in the Festival and Events application (see attached). 3. The Festival/Event Partner shall not alter, add to or vary in any way any part of the Lands without the prior approval of the City. 4. This Licence shall not be assignable by the Festival/Event Partner without the consent of the City, which consent may be arbitrarily refused. 5. This Licence shall to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 6. The recitals at the head of this Licence are true and accurate and form a part hereof. 7. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. Pickering Food Truck Festival 2025 - Licence Agreement 11 In Witness Whereof the City and the Festival/Event Partner have signed this Licence. _______________________________ The Festival/Event Partner First Name Last Name, Title The Corporation of the City of Pickering Kevin Ashe, Mayor Susan Cassel, City Clerk N.T.S.SCALE: Esplanade Park N MunicipalRecreationComplex ChartwellSeniorsComplex EsplanadePark MunicipalCivicComplex PickeringTownCentre SEARS CINEPLEX C i v i c P a r k i n g L o t R e c r e a t i o n C o m p l e x P a r k i n g Valley Farm Rd. Library E s p l a n a d e N o r t h E s p l a n a d e S o u t h Glenan n a R o a d W W Pickering Food Truck Festival Schedule A