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HomeMy WebLinkAboutNovember 4, 2024Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1.Call to Order/Roll Call 2.Disclosure of Interest 3.Delegations Members of the public looking to provide a verbal delegation to Members of the ExecutiveCommittee may do so either in person or through a virtual connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by theChair in the order in which they have registered. Delegates are allotted a maximum of 5 minutes to make their delegation. Please be advised that your name will appear in the public record and will be posted onthe City’s website as part of the meeting minutes. 4.Matters for Consideration 4.1 Director, Community Services, Report CS 34-24 1 Community Association Lease Agreement at West Shore Community Centre -856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Recommendation: 1.That the Mayor and City Clerk be authorized to execute the LeaseAgreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron for storage spaces at West Shore Community Centre, set out in Attachment 1 to this report, subject to minor revisions as maybe required by the Director, Community Services and the Director,Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 4.2 Director, Community Services, Report CS 35-24 15 Recognition of Ernie Coombs Recommendation: That Report CS 35-24, regarding the recognition of Ernie Coombs’ contribution to the community, be received for information. 4.3 Director, Community Services, Report CS 36-24 19 2025 Community Festivals and Events - Approval of 2025 Events in Esplanade Park Recommendation: 1. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 10, 2025, until Monday, June 16, 2024, for Pickering Rotary Ribfest, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue the following park permits for use of Esplanade Park, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer: • Durham Community Health Centre on Friday, June 20, 2025, for National Indigenous Peoples Day; • Jennifer O’Connell, Member of Parliament, on Friday, July 18, 2025, and Friday, July 25, 2025 as the rain date, for MP O’Connell’s Movie Night; • Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 26, 2025, for the A.F.I.Y.U. Enterprise Movie on the Esplanade and Cultural Event; Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca • Region of Durham on Wednesday, July 30, 2025, for the Regional Emancipation Day Celebration; • Apostolic Pentecostal Church on Tuesday, August 12, 2025 for the APC Sing-a-long; • Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A.) on Saturday, August 16, 2025 and Sunday, August 17, 2025 as the rain date, for the Pickering-Uxbridge P.C.E.D.A. Community BBQ; and, • Indo-Canadian Cultural Association of Durham on Saturday, August 23, 2025, and Sunday, August 24, 2025 as the rain date, for the Celebration of India’s Heritage; 3. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 7, 2025, until Monday August 11, 2025, for the Pickering Food Truck Festival, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.4 Director, Engineering Services, Report ENG 22-24 49 Streetlight Maintenance - Request for Proposal No. RFP2024-10 Recommendation: 1. That the proposal submitted by Black & McDonald Limited, in response to Request for Proposal No. RFP2024-10 for Streetlight Maintenance, in the amount of $545,160.99 (HST included) be accepted for a term of one (1) year; Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the Mayor be requested to include funding in the amount of $490,934.00 (net HST) in the City’s 2025 Current Budget, (Engineering Services) to enable staff to award an agreement for a term of one (1) year for Streetlight Maintenance; 3. That, upon satisfactory contractor performance review by City staff, the Director, Engineering Services be authorized to extend this agreement on an annual basis thereafter for up to two (2) additional one (1) year terms with a price adjustment according to the annual rate of change in the Consumer Price Index (C.P.I.); 4. That the Director, Engineering Services be authorized to enter into and execute an agreement with the above-mentioned contractor pursuant to Request for Proposal No. RFP2024-10, and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.5 Director, Finance & Treasurer, Report FIN 22-24 53 Development Charges Interest Rate Policy Update Recommendation: 1. That Report FIN 22-24 regarding Development Charges Interest Rate Policy Update be received; 2. That the revised Development Charge Interest Policy, set out in Attachment 1, be adopted by Council; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.6 Director, Finance & Treasurer, Report FIN 23-24 62 2025 User Fees Recommendation: 1. That Council approve the General Municipal Fees and Charges 2025 By-law (to amend By-laws 6191/03 and 7362/14), and Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Schedule I, as set out in Attachment 1, and incorporate these into the 2025 Current Budget; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 4.7 Director, Operations, Report OPS 19-24 111 Municipal Highway Winter Maintenance Agreement - Mowbray Street (formerly Brock Road) in the City of Pickering Recommendation: 1. That Report OPS 19-24 regarding the Municipal Highway Winter Maintenance Agreement on Mowbray Street (formerly Brock Road) between the Regional Municipality of Durham and the City of Pickering be received; 2. That the Mayor and City Clerk be authorized to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham for a one year seasonal term commencing on November 1, 2023 and ending on April 30, 2024 and thereafter renewing automatically for five years on a year-by-year basis beginning on November 1st of each year and expiring on April 30th of the following year until April 30, 2028, in a form satisfactory to the Director, Corporate Services & City Solicitor. 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 4.8 Director, Operations, Report OPS 20-24 123 Council Chamber Renovation Design - Endorsement of Schematic Design Recommendation: 1. That Report OPS 20-24 regarding the Council Chamber Renovations Design be received; 2. That Council endorse, in principle, the schematic design concept for the Council Chamber Renovations, as set out in Attachment 1, and Executive Committee Meeting Agenda November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca that staff be authorized to proceed with development of contract documents sufficient for obtaining a building permit and to be issued for procurement of related construction services; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4.9 Director, City Development & CBO, Report PLN 27-24 135 New Parkland Dedication By-law, and Stratified Parks and Privately- Owned and Publicly Accessible Spaces Guidelines Recommendation: 1. That the Parkland Dedication By-law, as set out in Appendix I to Report PLN 27-24, be approved and forwarded to Council to be enacted; 2. That the existing Conveyance of Land for Park or Other Public Recreational Purposes, By-law 7955/22, be repealed on the day that the new Parkland Dedication By-law comes into full force and effect; 3. That the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines, as set out in Appendix II to Report PLN 27-24, be endorsed by Council; and, 4. That the appropriate City of Pickering officials be authorized to take actions as necessary to implement the recommendations of this report. 5. Member Updates on Committees 6. Other Business 7. Adjournment Report to Executive Committee Report Number: CS 34-24 Date: November 4, 2024 From: Laura Gibbs Director, Community Services Subject: Community Association Lease Agreement at West Shore Community Centre -856 Pickering Kinsmen Royal Canadian Air Cadet Squadron-File: A-1440-001 Recommendation: 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856Pickering Kinsmen Royal Canadian Air Cadet Squadron for storage spaces at WestShore Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions asindicated in this report. Executive Summary: The purpose of this report is to renew the current Lease Agreement for the exclusive use of storage space in the basement of West Shore Community Centre (WSCC) to the 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron (the “Squadron”). As per Council Resolution #167/19, the City entered into the Lease Agreement with the Squadron for a five-year term, ending November 30, 2024. The new Lease Agreement (Attachment 1) expires on January 31, 2027. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Strengthen Existing & Build New Partnerships. Financial Implications: The cost to rent the storage spaces at WSCC is one dollar for the term of the lease. The City of Pickering is responsible to fund the general operating costs (utilities, snow/garbage removal, maintenance and cleaning) of WSCC which is reflected annually within the Community Services Department Current Budget (cost centre 10220). The Squadron is responsible to fund the day-to-day costs to operate their activities, which includes maintenance of storage materials/equipment and insurance costs. The Squadron is also responsible for submitting financial statements annually to the City as a condition of this lease. - 1 - CS 34-24 November 4, 2024 Subject: Community Association Lease Agreement at West Shore Community Centre Page 2 Discussion: The purpose of this report is to renew the current Lease Agreement. As per Council Resolution #167/19, the City renewed a Lease Agreement with the Squadron for their exclusive use of storage space in the basement of WSCC, with a term ending November 30, 2024. See Schedule ‘A’ (Attachment 1) Cadets for a diagram of the premises to be leased. The Royal Canadian Air Cadets is a community-oriented program for Canadian youth between the ages of 12 and 19 years. The Cadet program offers the opportunity for youth to develop into community-oriented citizens through challenges, unique experiences, and humanitarian endeavours. The program includes aviation studies, citizenship, leadership, effective speaking, outdoor survival, drill, sports, and drum and bugle band. The program also offers the opportunity to learn to fly, expand horizons, contribute to the local community, and develop lifelong friendships. The program is supported by a volunteer-based Squadron Sponsor Committee who look after all fundraising, organization, permits and transportation. The Squadron currently has 160 cadets. The cost to join is an $85.00 annual administration fee that is paid to the Ontario Provincial Committee to cover insurance and training. The City provides the Squadron with use of storage space at WSCC for Squadron programs annually. The current lease agreement expires on November 30, 2024. City staff have prepared a Lease Agreement (Attachment 1). As per the terms and conditions of the attached written agreement, the Squadron shall use the premises for storage. The Squadron will also maintain insurance in the amount of $5,000,000. The City is responsible for all day to day operating expenses of the WSCC, including utilities, snow and garbage removal, and regular maintenance. As well, as per Council Resolution #788/22, the Squadron has an additional five-year lease agreement for the exclusive use of the second floor meeting room, office and two storage rooms at East Shore Community Centre (ESCC) that expires on January 31, 2027. The Community Services Department recommends that the Lease Agreement at WSCC be initiated for a two year, three month term, beginning December 1, 2024 and ending January 31, 2027, at which time both WSCC and ESCC Leases will expire. It is staffs intent to combine the two leases into one lease for the meeting room, office and storage spaces at both facilities if both parties identify the continued need for this space. Attachment: 1.Draft Lease Agreement for 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Kim Bradley Laura Gibbs, MBA, MSc. Special Advisor, Community Initiatives Director, Community Services - 2 - CS 34-24 November 4, 2024 Subject: Community Association Lease Agreement at West Shore Community Centre Page 3 Original Signed By Marilou Murray Manager, Community Services Administration & Strategic Initiatives MM:kb Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 3 - Attachment 1 to Report CS 34-24 Lease Agreement This Lease is made as of the 1st day of December 2024. Between: The Corporation of the City of Pickering (the "City") -and - 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron (the "Squadron") Article I Interpretation Definitions 1.In this Lease, (a)"Commencement Date" means December 1, 2024. (b)"Lease" means this lease as it may be amended from time to time. (c)"Premises" means a portion of the West Shore Community Centre considered to be the 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron’s storage rooms as shown on Schedule “A” attached hereto, located at 1015 Bayly Street, in the City of Pickering, Regional Municipality of Durham. (d)"Rent" means the rent payable pursuant to Section 21. (e)"Term" means the term of this Lease as set out in Section 17. Headings 2.The division of this Lease into articles, sections, subsections, and schedules and the insertion of headings are for convenience of reference only and shall not affect the construction or interpretation of this Lease. - 4 - 2 Schedule 3.Schedule “A” is incorporated into and form part of this Lease. Severability 4.All the provisions of this Lease are to be construed as covenants even where not expressed as such. If any such provision is held to be or rendered invalid, unenforceable or illegal, then it shall be considered separate and severable from this Lease and the remaining provisions of this Lease shall remain in force. Number 5.Wherever a word importing the singular number only is used in this Lease, such word shall include the plural. Words importing either gender or firms or corporations shall include the other gender and individuals, firms or corporations where the context so requires. Governing Law 6.This Lease shall be governed by, and interpreted and enforced in accordance with, the laws in force in the Province of Ontario. Entire Agreement 7.This Lease constitutes the entire agreement between the parties concerning the Premises and may only be amended or supplemented by an agreement in writing signed by both parties. Article II Grant and Use Grant 8.In consideration of the performance by the Squadron of its obligations under this Lease, the City leases the Premises to the Squadron for its use during the Term. Squadron Use of Premises 9.The premises shall be used only for storage purposes of the Squadron, and for no other purpose without the prior written consent of the City. For the purpose of clarification, the Squadron shall not use the premises for any business or profit generating purposes. - 5 - 3 Nuisance 10.The Squadron shall not carry on any activities or do or suffer any act or thing that constitutes a nuisance, or which is offensive or an annoyance to the City. The public using West Shore Community Centre or any tenants of West Shore Community Centre. City Use of Premises 11.The City reserves the right to use these premises for its own purposes at any given time if it determines, in its sole discretion, that it requires the use of the premises and the Squadron’s right to use the premises pursuant to this lease agreement is subject to the needs of the City which will always take priority. Furthermore, The Squadron shall not be entitled to receive any rental fee remuneration, damages, or any other compensation associated with the use of the Premises by the City. 12.Provided it is not required by the City for any other use, the Squadron shall be entitled to use the premises throughout the Term, provided the Squadron’s activities are not deemed a nuisance by the City or other users of the West Shore Community Centre. Assignment and Subletting 13.The Squadron shall not assign this Lease or sublet all or any portion of the Premises without the prior written consent of the City. Licences 14.The Squadron may not grant licences to use the Premises. 15.The Squadron shall submit their annual financial statement to the City by October 31st of each year. 16.The Squadron shall submit a list of their Board of Directors and total number of annual members/participants to the City by December 1st each year. Article III Term Term 17.The Term of this Lease shall be two (2) years commencing on December 1, 2024 (the “Commencement Date”) and expiring on December 31st, 2026, unless it is - 6 - 4 terminated earlier pursuant to the terms of this Lease or unless it is extended by the agreement of the parties hereto. 18.Notwithstanding anything else contained herein, the City may terminate this Lease at any time for any reason provided it has given the Squadron six (6) months prior notice. The City shall not be liable for costs or damages of any kind caused to the Squadron by such termination. 19.Upon the expiration or earlier termination of this Lease, the Squadron shall surrender to the City possession of the Premises, and all the rights of the Squadron under this Lease shall terminate (the Squadron shall, notwithstanding such termination, be liable to the City for any loss or damage suffered by the City by reason any default of the Squadron). Overholding 20.If the Squadron remains in possession of the Premises after the expiry of the Term, there shall be no tacit renewal of this Lease or the Term, notwithstanding statutory provisions or legal presumption to the contrary, and the Squadron shall be deemed to be occupying the Premises from month to month upon the same terms, covenants and conditions as are set forth in this Lease insofar as they are applicable to a monthly tenancy. Article IV Rent Rent 21.The Squadron shall pay to the City as rent for the entire the Term in lawful money of Canada the sum of One (1) Dollar ($1.00). Gross Lease 22.The City acknowledges that this is a gross lease and agrees to pay all charges, impositions and outlays of every nature and kind relating to the Premises except as expressly set out in this Lease. Article V Maintenance, Repairs and Alterations Maintenance of Premises - 7 - 5 23. The Squadron shall maintain and operate the Premises so that they shall always be of good appearance and suitable for the proper operation of the Premises. The City shall provide general maintenance services to the common areas of the Premises at its expense. 24. The City shall provide snow removal services for the parking lot, sidewalks, walkways and all other areas of pedestrian passage on the Premises. 25. (1) Subject to subsection (2), the City shall be responsible for all inspections and preventative maintenance with respect to the heating equipment, transformer, parking lot, lights and exterior grass cutting and landscaping. (2) The Squadron shall be responsible for any damages or costs incurred due to the misuse or negligence of the Squadron, its employees, invitees, servants, agents, or others under its control and the Squadron shall pay to the City on demand the expense of any repairs including the City’s reasonable administration charge necessitated by such negligence or misuse. 26. The Squadron shall immediately notify the City of any unsafe conditions on the Premises. Security 27. The City shall be responsible for the security of the Premises. The Squadron is permitted to use the premises without City personnel on site for storage purposes only. 28. The Squadron will ensure that no copies of the keys to the Premises are made without the prior written consent of the City. Alterations/Improvements to Premises 29. The Squadron shall only be permitted to make alterations and improvements to the Premises that have been approved by the City. Article VI Insurance and Indemnity Squadron's Insurance 30. The Squadron, at its sole cost and expense, shall take out and maintain, (a) insurance upon property owned by it which is located on the Premises; and, - 8 - 6 (b) commercial general liability insurance pertaining to the Squadron's liability to others in respect of injury, death or damage to property occurring upon, in or about the Premises, and abuse insurance. Such insurance to be of an amount which is reasonable and sufficient having regard to the scope of the risk and the current practice of prudent owners of similar premises for the carrying on of similar businesses, but in any event in an amount not less than five million dollars ($5,000,000.00) for claims arising out of one occurrence. Such policy shall also name the City as an additional named insured and may not be cancelled unless prior notice by registered letter has been given to the City by the insurer 30 days in advance of the expiry date. 31. Prior to the Commencement Date, the Squadron shall file with the City a Certificate of Insurance in a form satisfactory to the City Treasurer, verifying that the commercial general liability insurance policy is in effect and setting out the essential terms and conditions of the insurance. 32. The provision of the insurance policy required by this section shall not relieve the Squadron from liability for claims not covered by the policy or which exceed its limits, if any, for which the Squadron may be held responsible. Insurance Risks 33. The Squadron shall not do, omit to do, or permit to be done or omitted to be done upon the Premises anything that may contravene or be prohibited by any of the City's insurance policies in force from time to time covering or relevant to any part of the Premises or which would prevent the City from procuring its policies with companies acceptable to the City. If the conduct of business in the Premises or any acts or omissions of the Squadron on the Premises causes or results in any increase in premiums for any of the City's insurance policies, the Squadron shall pay such increase to the City. Indemnification 34. Each of the City and the Squadron shall indemnify and save harmless the other from and against any and all actions, losses, damages, claims, costs and expenses (including solicitors' fees on a solicitor and client basis) to which the party being indemnified shall or may become liable by reason of any breach, violation or non-performance by the party so indemnifying of any covenant, term or provision of this Lease or by reason of any damage, injury or death occasioned to or suffered by any person or persons including the City or the Squadron, as the case may be, or any property by reason of any wrongful act, neglect or default on the part of the party so indemnifying or any of those persons for whom it is in law responsible. For greater certainty, the limitation of liability set out above in this section does not extend to claims, losses or damages resulting - 9 - 7 in whole or in part from the gross negligence or wilful misconduct of the party claiming indemnification, its employees or those for whom it is in law responsible. Article VII Remedies on Default City's Right to Re-Enter 35. If any amount payable to the City under this Lease shall remain unpaid for fifteen (15) days after the Squadron has received notice thereof, then it shall be lawful for the City at any time thereafter to re-enter the Premises. City's Right to Remedy Default 36. In addition to all other remedies the City may have under this Lease and in law, if the Squadron is in default of any of its obligations under this Lease, and such default has continued for a period of ten (10) days after receipt of notice by the Squadron (or such longer period as may be reasonably required in the circumstances to cure such default, except in an emergency where the City will not be required to give notice), the City, without prejudice to any other rights which it may have with respect to such default, may remedy such default and the Squadron shall be responsible for all such costs. Waiver 37. No condoning, excusing or overlooking by the City of any default, breach or non-observance by the Squadron at any time or times in respect of any covenant, obligation or agreement under this Lease shall operate as a waiver of the City’s rights hereunder in respect of any continuing or subsequent default, breach or non-observance, or so as to defeat or affect in any way the rights of the City in respect of any such continuing or subsequent default or breach, and no waiver shall be inferred from or implied by anything done or omitted by the Squadron save only an express waiver in writing. - 10 - 8 Article VIII Miscellaneous Quiet Enjoyment 38. The City shall permit the Squadron to peaceably possess and enjoy the Premises during the Term and as per the conditions and times set out in their city issued facility permit without any interference from the City, or any person lawfully claiming by, from or under the City provided the Squadron is not in default. Right of Entry 39. The Squadron agrees to permit the city and authorized representatives of the city to enter the Premises during normal business hours for the purpose of inspecting the Premises. The City shall use its best efforts to minimize the disruption to the Squadron's use of the Premises during any such entry. Signs 40. The Squadron may only erect signs on the Premises with the City’s prior approval. All such signs shall be removed from the Premises at the end of the Term. Compliance with Laws 41. The Squadron, at its sole cost and expense, shall comply with all legal requirements (including statutes, laws, by-laws, regulations, ordinances, orders, rules and regulations of every governmental authority having jurisdiction) that relate to the use of the Premises by the Squadron or the making of any improvements to the Premises by the Squadron. No Registration Notice 42. The Squadron shall not register this Lease or any notice thereof against the title to the Premises. Notice 43. Any notice required to be given by the City to the Squadron under this Lease shall be in writing and shall be delivered to the Premises or such other address of which the Squadron has notified the City in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. - 11 - 9 44. Any notice required to be given by the Squadron to the City under this Lease shall be in writing and shall be delivered to The Corporation of the City of Pickering, Pickering Civic Complex, One The Esplanade, Pickering, Ontario (Attention: City Clerk) or such other address of which the City has notified the Squadron in writing, and any such notice delivered shall be deemed good and sufficient notice under the terms of this Lease. Successors and Assigns 45. This Lease shall enure to the benefit of and be binding upon the parties and their respective successors (including any successor by reason of amalgamation or statutory arrangement) and permitted assigns. Schedule A – West Shore Community Centre Basement Plan - 12 - 10 In Witness Whereof the parties have executed this Lease. - 13 - 11 The Corporation of the City of Pickering ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron ________________________________ Caroline Pascoe, Chair ________________________________ Sue Passmore, Treasurer We have the authority to bind the Squadron - 14 - Report to Executive Committee Report Number: CS 35-24 Date: November 4, 2024 From: Laura Gibbs Director, Community Services Subject: Recognition of Ernie Coombs -File: A-1440-001 Recommendation: 1.That Report CS 35-24, regarding the recognition of Ernie Coombs’ contribution to the community, be received for information. Executive Summary: The purpose of this report is to provide an update on Resolution #450/24 regarding the recognition of Ernie Coombs. At the Council Meeting on April 2, 2024, Council directed staff to undertake the following: 1) a commission of public artwork at a location to be confirmed to celebrate the life of Ernie Coombs; 2) that, as per Section 8.01 of CUL 130, Public Art Policy, the artwork be commissioned through the issuance of an open call; 3) that consultation with Mr. Coombs’ family, and community consultation be undertaken for the top three ranked public art jury selections prior to finalizing the artist selection; and 4) that staff report back to Council no later than Q4 of 2024. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: The cost of commissioning an artist to recognize Ernie Coombs with a permanent public artwork is $60,000, which has been included in the 2025 Draft Current Budget for consideration by the Mayor, funded from the Public Art Reserve. This amount will cover artist fees, materials, design drawings, site visits, transportation, insurance, signage, and installation of the artwork. Discussion: The purpose of this report is to provide an update on Resolution #450/24 regarding the recognition of Ernie Coombs. Ernie Coombs starred in Mr. Dressup, one of Canada’s most treasured and long-lasting running children’s programs. Mr. Dressup aired for 29 years, from 1967 to 1996, with over 4,000 episodes produced. It became one of Canada's most beloved children's television shows, leaving a lasting impact on generations of viewers. - 15 - CS 35-24 November 4, 2024 Subject: Recognition of Ernie Coombs Page 2 Mr. Coombs lived in Pickering for many years until his passing in 2021. Mr. Coombs is regarded as a Canadian children’s media icon who has been acknowledged for a number of prestigious awards and tributes including but not limited to, a star on Canada’s Walk of Fame, an Honorary Doctorate of Laws from Trent University, appointment as a member of the Order of Canada, a Lifetime Achievement from the Children’s Broadcast Institute, a commemorative Google doodle on the home page for his 85th birthday, and an Amazon Prime Video documentary that premiered at the 2023 Toronto International Film Festival which won the People’s Choice Award for Documentaries. 1. Staff have identified a location to install the public artwork in celebration of Earnie Coombs. The recommended location for the artwork is in East Woodlands Park, adjacent to George Ashe Library & Community Centre (GALCC). The choice of location holds significant meaning, as Mr. Coombs, through his character Mr. Dressup, was a strong advocate for early childhood education and literacy. The show often featured story time segments that fostered a love of reading among children. Therefore, placing the artwork near the GALCC creates a meaningful connection to literacy advocacy and community education. This location fulfills several key criteria that link the artwork to Mr. Dressup's legacy: • Proximity to a Playground: Mr. Dressup is fondly remembered for fostering imaginative play, creativity, and fun for children. By situating the artwork close to a playground, this project will serve as a bridge between Mr. Dressup’s themes of play and creativity, offering children and families a space that echoes the spirit of the show and encourages hands-on, imaginative exploration. • High Visibility: The chosen location is in a prominent and accessible area, ensuring the artwork is easily seen by a wide audience. This visibility will allow more people to connect with the artwork and remember Mr. Dressup’s contributions to Canadian children's television and childhood development. It also serves as a gateway for new generations to learn about his influence. • Interactive Design: The artwork is envisioned as an interactive piece, encouraging direct engagement from children and families. Just as Mr. Dressup used costumes and storytelling to inspire creativity, this artwork will invite visitors to participate in activities that spark their imagination. Its interactive nature will allow children to play and explore, forming their own unique connections to Mr. Dressup’s legacy. The interactive nature of this project will be highlighted in the call to artists. 2. Public artwork will be commissioned through the issuance of an open call to artists. The call to artists will follow a two-phased approach: a) Phase one - 16 - CS 35-24 November 4, 2024 Subject: Recognition of Ernie Coombs Page 3 An artist will be selected through an open call. The open call to artists will be advertised beginning in December 2024 through the City of Pickering website as well as external third- party marketing channels to boost the visibility of this opportunity. Artists will be required to submit an expression of interest (EOI). As per Section 09.01 of the Public Art Policy, a Public Art Jury will be formed. The Public Art Jury will evaluate the artists’ proposals in accordance with the Selection Considerations in Section 11 of the Policy. Staff will invite a member from Mr. Coombs’ family to participate in the Jury process. The Public Art Jury will select the top three artists to develop artists concepts to be considered by Cultural Advisory Committee for endorsement to move to Phase two of the selection process. b) Phase two The top three selected artists will be invited to submit an artwork concept. The three concepts will be shared with Mr. Coombs’ family members for input. Staff will also undertake community consultation on the three concepts with Pickering residents for input in the following ways: 1) an online poll will be shared through social media and communications channels; and 2) Pickering residents will vote for their preferred concept at City Events, most notably Spring Fling. This vote will count as one jury vote. The three artist concepts will be reviewed by the Public Art Jury and one concept will be selected. The recommended artwork will be reviewed by the Cultural Advisory Committee for endorsement. 3. Consultation on the artwork is in progress. Staff have met with Cathie LeFont, Mr. Coombs’ daughter to inform her of this project. Ms. LeFont is fully supportive of the artwork in recognition of Ernie Coombs. Staff will share the top three artist concepts with Mr. Coombs family and hold a community vote on the three selected artist concepts. 4. Project timelines and next steps The Purchasing Policy (PUR 010) requires that the purchase of artwork above $25,000 must be approved by Council so staff will return a return a report to Council in Q2, 2025. Subject to Council’s approval of that Report, the public art is anticipated to be installed and unveiled in fall, 2025. Attachment: None. - 17 - CS 35-24 November 4, 2024 Subject: Recognition of Ernie Coombs Page 4 Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Krystal Roberts Laura Gibbs, MBA, MSc. Manager, Cultural Services Director, Community Services LG:sb Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 18 - Report to Executive Committee Report Number: CS 36-24 Date: November 4, 2024 From: Laura Gibbs Director, Community Services Subject: 2025 Community Festivals and Events - Approval of 2025 Events in Esplanade Park - File: A-1440-001 Recommendation: 1. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 10, 2025, until Monday, June 16, 2024, for Pickering Rotary Ribfest, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue the following park permits for use of Esplanade Park, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer: • Durham Community Health Centre on Friday, June 20, 2025, for National Indigenous Peoples Day; • Jennifer O’Connell, Member of Parliament, on Friday, July 18, 2025, and Friday, July 25, 2025 as the rain date, for MP O’Connell’s Movie Night; • Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 26, 2025, for the A.F.I.Y.U. Enterprise Movie on the Esplanade and Cultural Event; • Region of Durham on Wednesday, July 30, 2025, for the Regional Emancipation Day Celebration; • Apostolic Pentecostal Church on Tuesday, August 12, 2025 for the APC Sing-a-long; • Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A.) on Saturday, August 16, 2025 and Sunday, August 17, 2025 as the rain date, for the Pickering-Uxbridge P.C.E.D.A. Community BBQ; and, • Indo-Canadian Cultural Association of Durham on Saturday, August 23, 2025, and Sunday, August 24, 2025 as the rain date, for the Celebration of India’s Heritage; - 19 - CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 2 3. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 7, 2025, until Monday August 11, 2025, for the Pickering Food Truck Festival, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to seek Council’s endorsement of permitted events proposed to take place at Esplanade Park in 2025 as per the list below and grant the Mayor and City Clerk permission to execute the Licence Agreements for Pickering Rotary Ribfest and Pickering Food Truck Festival. The Community Festivals and Events Policy CUL 070 (the “Policy”) outlines the criteria, guidelines and processes by which requests to host private and/or public events in City Parks are received and considered for approval. Prospective applicants are supported by the community events staff team and the Community Festivals & Events Manual which provides key information, timelines and required documentation to apply for events in City parks. As per Sections 04.09 and 04.12, the permitting of Esplanade Park is subject to the approval of Council. As per Section 4.07, Licence Agreements are required for Partner Events and must be signed by the Mayor and City Clerk. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Strengthen Existing & Build New Partnerships; and, Foster an Engaged & Informed Community. Financial Implications: Applicants are responsible to coordinate and operate all aspects of their events including marketing, event organization and operation, setup, and cleanup according to the terms and conditions set out by the City of Pickering. Applicants are also responsible for all costs associated with application fees including park permit fees, table rentals, garbage/recycling receptacles, etc. (as per the Summary of Fees and Charges Schedule) and the costs associated with paid duty police officers and/or contracted security guards as required by the City. For Partner Events with attendance greater than 1,000 guests, City staff check in throughout the day to oversee weather and emergency operations, check that conditions of the agreements are being met, and to provide a City staff contact during event operations. - 20 - CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 3 Discussion: The purpose of this report is to seek Council’s endorsement of permitted events proposed to take place at Esplanade Park in 2025 as per the list below and grant the Mayor and City Clerk permission to execute the Licence Agreements for Pickering Rotary Ribfest and Pickering Food Truck Festival. As per the Community Festivals and Events Policy, Section 04.09 and Section 04.12, staff are required to seek Council approval for applicants requesting to operate in Esplanade Park in 2025. As such, staff have prepared this report that identifies the following community organizations which have requested to continue to operate their 2025 event in Esplanade Park. Event Applicant Proposed Date(s) (includes event set-up, operation, and takedown) Pickering Rotary Ribfest Rotary Club of Pickering Tuesday, June 10, 2025 – Monday, June 16, 2025 National Indigenous Peoples Day Durham Community Health Centre Friday, June 20, 2025 MP O’Connell’s Movie Night Jennifer O’Connell, Member of Parliament Friday, July 18, 2025 Alternate Date: Friday, July 25, 2025 Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) Movie on the Esplanade and Cultural Event Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) Saturday, July 26, 2025 Regional Emancipation Day Celebration Region of Durham Wednesday, July 30, 2025 Pickering Food Truck Festival Canadian Food Truck Festivals Thursday, August 7, 2025 – Monday, August 11, 2025 Apostolic Pentecostal Church (A.P.C) Sing-a-long Apostolic Pentecostal Church (A.P.C) Tuesday, August 12, 2025 Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A) Community BBQ Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A) Saturday, August 16, 2025 Rain Date: Sunday, August 17, 2025 - 21 - CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 4 Celebration of India’s Independence Indo-Canadian Cultural Association of Durham Saturday, August 23, 2025 Rain Date: Sunday, August 24, 2025 City of Pickering staff from applicable departments support the events, in principle, subject to various event/festival requirements being met by the applicant during the event planning process. The requirements include but are not limited to the following: • proof of liability insurance • rentals of event equipment and supplies • Durham Health Community Special Events Form for Event Coordinators/Organizers • locates completed for all staked equipment • rental of all required portable restroom and hand-washing stations (if applicable) • submission of site plan and emergency response plan • adherence to the City’s Emergency Weather Standard Operating Procedure • hiring of site security and police officers to monitor event operations (if applicable) • operation within applicable public health guidelines Event Details/Description 1. Pickering Rotary Ribfest returned to Esplanade Park in 2024 under the sole direction of the Rotary Club of Pickering. The event attracted over 10,000 attendees with world-class ribbers, food and artisan vendors, a beer garden, and local talent on the Gazebo stage. 2. National Indigenous Peoples Day has operated successfully in Pickering since 2016, with different event names such as Big Drum Social and Aboriginal Celebration. The event includes booths, drumming, and dancing, and is open to local schools to attend and experience Indigenous culture. 3. The Office of MP O’Connell hosted a widely attended screening of Kung Fu Panda 4 in Esplanade Park in 2024. This annual event offers residents an opportunity to connect with a Minister of Parliament, as well as a chance to enjoy a free movie with complimentary popcorn under the stars. 4. A.F.I.Y.U first hosted a movie night in Esplanade Park in 2022 with great success. The organization is a service group dedicated to provide resources and mentorship to Jamaican, Caribbean and African-Canadian boys in Durham, ages 6-16 to equip them with life skills to become successful, contributing members of society. This event includes a movie highlighting black excellence, with informational booths, vendors, and giveaways. 5. The Region of Durham brought their annual Emancipation Day to Pickering’s Esplanade Park in 2024 through a partnership with the Office of CAO’s Equity, Diversity, and Inclusion team. The event featured performances, food trucks, vendors, art therapy, children’s - 22 - CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 5 activities, and more. By gathering to celebrate Emancipation Day, Durham Region and partner organizations, including the City of Pickering, are able to connect and learn about emancipation and anti-Black racism, while looking toward a future aspired to by all members of the community. 6.The Canadian Food Truck Festival has operated successfully for the past number of years.The event brings together some of the most sought-after mobile food eateries from across the Greater Toronto Area. The Canadian Food Truck Festival has grown as a phenomenon across south central Ontario in past years expanding from one, to two, to now fourlocations. SickKids Foundation has been Canadian Food Truck Festivals charitable partnersince the organization’s inception in 2013. To date, more than $300,000 in donations havebeen raised at the festival’s entrances for the Possibilities Fund, supporting the highest priority needs at SickKids. Because of the support SickKids receives from this event and community initiatives like it, important advances have been made in child health research,new life-saving medical equipment has been purchased for their clinics and operatingrooms, and their young patients continue to receive the best care that science, technology,and compassion have to offer – here in Pickering and around the world. 7.APC hosted several sing-a-long events across City of Pickering parks in 2024. In 2025,APC is seeking to host four sing-a-long events, including one in the Gazebo of EsplanadePark. These events invite community members to join together in worship through song. 8.Pickering-Uxbridge P.C.E.D.A Community BBQ operated in Pickering in 2019 and 2022 in Esplanade Park, formerly hosted by MPP Peter Bethlenfalvy. In 2024, the Pickering-Uxbridge P.C.E.D.A. successfully brought the event back. The free event offered acomplimentary BBQ lunch for attendees, live performances by local talent, children’sgames and activities, and more. 9.The Indo-Canadian Cultural Association and the D.I.V.Y.A partnered together in 2024 tobring the annual Celebration of India’s Heritage to Esplanade Park. The event showcasesIndian food vendors and artisan vendors throughout Park, as well as cultural performanceson the Gazebo stage. The event also features an official flag raising in front of City Hall. Attachments: 1.Licence Agreement – Pickering Rotary Ribfest 2025 2.Licence Agreement – Pickering Food Truck Festival 2025 Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Krystal Roberts Laura Gibbs, MBA, MSc. Manager, Cultural Services Director, Community Services - 23 - CS 36-24 November 4, 2024 Subject: 2025 Community Festivals and Events Page 6 LG:im Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 24 - Pickering Rotary Ribfest 2025 - Licence Agreement 1 This Licence Agreement is made this Choose an item. day Month of, Choose an item.. Between: Rotary Club of Pickering hereafter known as (the “Festival/Event Partner”) -and – The Corporation of the City of Pickering (the "City") Whereas the City owns the lands (the “Lands”) shown outlined in red on Schedule “A” which includes The Esplanade Park, portions of The Esplanade South road allowances, and the Civic Complex Parking Lot; Whereas the Festival/Event Partner wishes to use the Lands for the purpose of running a community festival called Pickering Rotary Ribfest hereafter known as (the “Event”); Whereas the Event consists of: ribbers, carnival, liquor service, vendors and live entertainment; and Whereas the City is prepared to permit such use on the terms and subject to the conditions set out in this Licence. Now Therefore the City and Festival/Event Partner agree as follows: Licence 1.The City grants to the Festival/Event Partner a licence to occupy and use the Lands for the purpose of running the event on the terms and subject to the conditions set out in this licence. 2.No agreements will be approved until previous outstanding balances to the City have been paid. Term 3.The term of this Licence shall be seven (7) days commencing Tuesday, June 10, 2025 at 7:00AM and ending Monday, June 16, 2025 at 12:00 PM, unless terminated earlier in accordancewith Section 3. Attachment 1 to Report CS 36-24 - 25 - Pickering Rotary Ribfest 2025 - Licence Agreement 2 4. If at any time the Festival/Event Partner is in default in the performance of any of the obligations under this Licence, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of Festival/Event Partner shall immediately cease and the City shall not be liable for payment to Festival/Event Partner of any moneys whatsoever by reason of such termination. Fees 5. The Festival/Event Partner shall not be required to pay to the City any fee for this Licence, but shall be responsible for payment of all applicable park permit, non-City permit, licence, staffing charges, and approval fees. Applicable Laws 6. Festival/Event Partner shall comply strictly with all applicable laws, by-laws, rules and regulations governing its use of the Lands for the Event purposes including the City’s Noise By-law, Traffic and Parking By-laws, the Ontario Building Code, and all applicable requirements of the Technical Standards & Safety Authority (“TSSA”). 7. The Festival/Event Partner, where applicable, shall obtain all necessary permits, licences and approvals that may be required in connection with its use of the Lands for the Event purposes including, but not limited to: a) Liquor licence (City Clerk’s Office and Alcohol and Gaming Commission of Ontario); beverage service plan approval (Community Services Department); b) Carnival licence (Municipal Law Enforcement Services); c) Park permit, road occupancy permit, road and parking lot closure approvals, electrical safety approval and approvals/locates for any staking or subsurface work (Engineering Services); d) Site plan approval (Corporate Events Team); e) Tents constructed must comply with permitting under the Building Code Act, Ontario Building Code (OBC) and the City’s Temporary Tent Standard Operating Procedure (City Development Department); f) Utility locates for staking & grounding will be provided by the event organizers or the operators and completed by a Certified Public Utility Locator with DPT accreditation (DTP – Damage Prevention Technician) such as Ontario One-Call. The proof of locates documentation must be provided and inspected by a designated City of Pickering representative prior to the event; g) Parade permit through City of Pickering Municipal Law Enforcement Services, Durham Region Police Service and when required Region of Durham; h) Portable washroom facilities, hand wash sinks/stations, garbage disposal, and food safety (Durham Region Health Department); If the Festival/Event partner is going to confiscate attendees’ water/water bottles upon entry into the event then it shall provide and ensure that - 26 - Pickering Rotary Ribfest 2025 - Licence Agreement 3 a free source of drinking water is continuously available and accessible to all attendees following their entry into the event; i) Water hydrant permit (Durham Region Works Department); j) Sign permits (Municipal Law Enforcement Services, City of Pickering and Durham Region Works Department depending on sign location); and, k) TSSA inspection and approval of all amusement rides. 8. In accordance with Regional Smoke Free By-law Number 28-2019, no-smoking and no-vaping signs shall be posted in a conspicuous manner at each entrance to the Event to indicate that smoking and vaping are prohibited. 9. The City of Pickering reserves the right to approve any use of the City of Pickering logo, prior to production or distribution. 10. As the park permit holder, the Festival/Event Partner is entitled to designate the event as a pet free event. Events with the primary purpose of selling/consuming food must be pet free. Should the Event be designated as pet-free, the Festival/Event Partner shall be responsible for prohibiting pets from accessing Esplanade Park during the Event, and shall promote and publicize the “no pets” policy prior to commencement of the Event. Vendors 11. Festival/Event Partners shall not be required to obtain a hawker and peddler licence from the City. 12. All vendors are subject to pre-approval by the City prior to being allowed on the Lands. 13. The Festival/Event Partner shall supply to the City a complete list of all vendors and the products that they are selling 2 weeks in advance of the event. 14. Festival organizers will not solicit or accept vendors or advertising from companies whose reputation could prove detrimental to the City’s public image and/or whose main business is derived from: • the sale of cigarettes, cigars or any tobacco product or material; • the sale of any cannabis product or material; • the sale of an e-substance, electronic cigarette or vapour product or material; • pornography; and, • the support of, or involvement in the production, distribution, and sale of weapons and other life-threatening products. - 27 - Pickering Rotary Ribfest 2025 - Licence Agreement 4 15. The City has the right to pre-approve all vendors coming onto City Lands and will not allow vendors or advertising, either directly or through third party arrangements, that: • Violate any City policy or agreement. • Convey a negative religious message that might be deemed prejudicial to religious groups. • Promote alcohol and other addictive substances, at venues / events geared primarily to children. • Present demeaning or derogatory portrayals of individuals or groups or contain anything, which in light of generally prevailing community standards, is likely to cause deep or widespread offence. • Directly compete with City programs or services (this includes but is not limited to fitness, camps, ice rentals, banquet hall rentals, museums, municipalities). 16. The City has the right to approve the placement of vendors throughout the park. A final site plan, including all vendors, must be provided for approval to the City to ensure layout considers clear site lines, walking paths, patron safety. Maximum event capacity will be determined based on the contents of the final approved site plan. 17. Any damages to City property caused during the setup, operation or takedown, that is found to be at the fault of the event organizer, or their vendors, performers and/or volunteers/staff will be repaired by the City at the expense of the Festival/Event partner. Fire Safety 18. Prior to operation of the Event, the Festival/Event Partner must schedule a fire inspection to be carried out by City of Pickering Fire Services for commercial cooking equipment. Inspections are not required for listed small portable cooking equipment (i.e. outdoor ovens, smokers, charcoal, electric or propane barbeques, etc.) that is located outdoors in an unenclosed area. If required, a schedule for subsequent site inspections will be determined by Fire Services, equipment cannot be operated without the approval of Pickering Fire Services staff. 19. The Festival/Event Partner shall maintain a clear and unobstructed 5-meter access route into the Event area to allow for responding emergency vehicles during the Event. This route is subject to preapproval by Fire Services as part of site plan review. 20. The Festival/Event Partner shall ensure that a minimum unobstructed distance of 3 meters is marked and maintained in all directions from all fire hydrants. 21. Only Technical Standards and Safety Authority (TSSA) approved gaseous fuel burning appliances are to be used. Documentation of TSSA approval must be onsite and available for review. 22. Cylinders containing compressed gas shall be protected against mechanical damage, and stored to hold them securely in place. 23. Portable fire extinguishers: - 28 - Pickering Rotary Ribfest 2025 - Licence Agreement 5 (a) Portable fire extinguishers shall be present at each booth/vendor operating cooking equipment and any location serving alcoholic beverages. Extinguishers must be properly rated for the hazard present. Portable extinguishers shall be kept operable and fully charged. (b) Portable extinguishers shall be located so that they are easily seen and shall be accessible at all times. (c) Portable extinguishers in proximity to a fire hazard shall be located so as to be accessible without exposing the operator to undue risk. (d) Event staff must be familiar with the safe operation of portable fire extinguishers in their work area. 24. Bins containing solid fuel (i.e. wood) must be located a minimum of 1.2 meters from any heat producing appliance, such as a barbeque. Utilities 25. The Festival/Event Partner and its employees, agents and contractors, including its electrical support group, is prohibited from altering City electrical infrastructure, and is only permitted to use existing outlets. If additional power is required, generators must be brought in at the expense of the Festival/Event Partner. Should there be an electrical concern during an event, City electrical staff will call in the City’s contractor and repairs will be the City’s cost unless it is proven that the Festival/Event Partner altered, overloaded the City electrical system. Note: All outlets are a standard 15-amp Ground Fault Interrupter service. 26. The Festival/Event Partner is required to engage the services of a licensed electrical contractor or may choose to engage the City’s contractor who shall obtain all the necessary Ontario Electrical Safety Association inspections and approvals. 27. Festival/Event Partner shall be responsible for electrical work outside of City parks including, provision and installation of power supplies and for obtaining Ontario Electrical Safety Association inspections and approvals. Any required electrical work shall be at the expense of the Festival/Event Partner. 28. The City assumes no responsibility to the Festival/Event Partner for the temporary or unavoidable interruption of the supply of any public utility service due to any cause whatsoever. 29. The Festival/Event Partners will ensure where staking of tents or equipment and/or grounding of electrical equipment requires underground utility locates to be obtained by the event organizers or service providers (i.e. Rides or Carnivals) that the proof of all utility locates (required paperwork) will be provided for inspection/verification, to the designated City representative 2 days in advance of the installation of the ride(s) or staking. 30. Festival/Event partner is responsible for arranging access to a public water source through the Region of Durham. Hours of Operation - 29 - Pickering Rotary Ribfest 2025 - Licence Agreement 6 31. Subject to any other regulatory approval (e.g. liquor licence), the Festival/Event Partner shall ensure public access to the Event is restricted to the following hours: Weekday/Month/Year Time Start Time End Friday, June 13 12:00 pm 10:00 pm (9:00 pm gate closure) Saturday, June 14 12:00 pm 10:00 pm (9:00 pm gate closure) Sunday, June 15 12:00 pm 8:00 pm (7:00 pm gate closure) Maintenance 32. The Festival/Event Partner shall maintain the Lands in the same clean, sanitary and attractive condition as they exist prior to at the start of the Event, and at the end of the Event shall repair or replace any damage to the Lands. The Festival/Event Partner shall restore the Lands to their original condition prior to the end of the Event; with the exception of any flower beds. Any damage or clean-up left at the end of the event will be completed by the City’s designated contractor at the expense of the Festival/Events Partner. 33. The Festival/Event Partner shall ensure all power cords have been covered to avoid tripping hazards. 34. In Esplanade Park, the event areas include the Cenotaph. Festival/Event Partners will arrange to fence off the Cenotaph as applicable. Please note that fencing may be approved for removal during official ceremonies. In these cases, the fencing will be reconstructed in order to avoid damage and vandalism once the ceremony is complete. Waste Management 35. The Festival/Event Partner shall comply with the Sustainable Event Guidelines – Waste Management Plan and provide recyclable containers wherever and whenever possible. 36. The City agrees to provide the Festival/Event Partner with keys for permanent waste removal fixtures within the park, for the duration of the Event. 37. The Festival/Event Partner will ensure that additional waste disposal bins are placed throughout the park for participants, designated by waste type, and arrange for timely pick-ups throughout the Event. 38. The Festival/Event Partner is responsible for ensuring all vendors and participants are properly disposing their waste in the correct containers and bins. The Festival/Event Partner shall provide vendors with a designated bin for convenient disposal. 39. The Festival/Event Partner will include in their waste management plan the collection of waste throughout the event to remove from vendor and participant areas, and remove all waste from the site. Road and Sidewalk Closures 40. The City will make provisions to close roads, sidewalks and walkways as noted below. - 30 - Pickering Rotary Ribfest 2025 - Licence Agreement 7 41. The City will post notification and promote through service disruption the right of the Festival/Event Partner event to block sidewalks as noted below. 42. The Festival/Event Partner agrees to staff and maintain access points for emergency services, vendors, and the public during all hours of operation. The Festival/Event Partner will provide staffing for any fire route gate deemed required by the City and ensure there is no parking in that space. Road Closures Parameters Date/time start Date/time end Esplanade South Civic Complex Parking Lot to Valley Farm Road Thursday, June 12. 2025 7:00 am Sunday, June 16, 2025 9:00 pm Sidewalk/Walkway Closures Parameters Date/time start Date/time end Esplanade South Valley Farm Road to Glenanna Road Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm Esplanade North South sidewalk from Valley Farm Road to Civic Complex underground parking Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm Esplanade Park Throughways Thursday, June 12, 2025 7:00 am Sunday, June 16, 2025 9:00 pm The Festival/Event Partner and the City will make provisions for Durham Regional Auxiliary Police assistance for a rolling closure during parades. Vehicular Access | Parking 43. The Festival/Event Partner can allow event vendor vehicles and food trucks into City parks. All vehicles must be walked in before or after event operation time by Festival/Event volunteer/staff person wearing a safety vest, to ensure public safety. 44. The City agrees to give exclusive access to portions of parking areas as shown in schedule A for the operation of the Event, as noted below. Permits will be issued following the receipt of all required insurances and payment of scheduled applicable fees. Parking Lot Portion Date start Time start Date end Time end Civic Complex Parking Lot Full Lot Tuesday, June 10, 2025 7:00 am to Monday, June 16, 2025 6:00 am Signage - 31 - Pickering Rotary Ribfest 2025 - Licence Agreement 8 45. The Festival/Event Partner shall not exhibit or allow to be exhibited on the Lands any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. 46. The City of Pickering reserves the right to approve any application or use of the City of Pickering Logo prior to production or distribution. 47. Promotional Community event signage must follow the City Sign Bylaw 6999/09 (Section 49) Regional Sign Bylaw 76-2017 (Section 2.01). Use of City logos on third-party promotions requires approval. 48. When available the City will allocate City Sign resources to support partner events. Staffing 49. The Festival/Event Partner shall provide and pay for all personnel and supplies required for its purposes, including City Bylaw Officers, and paid police duty as deemed necessary by the Durham Regional Police Service. 50. When required, City Bylaw Officers will be paired by the Festival/Event Partner with Pay Duty Police Officers, for the duration of their shift. 51. The Festival/Event Partner shall ensure that all rules of the ACGO are strictly adhered to and that alcoholic beverage services are organized, led and served only by persons with Smart Serve Certification. 52. No roaming server(s) shall card or provide wristbands to patrons at any time during the Event. Patrons are to be carded and provided wristbands at a designated area within the event. Roaming servers may only serve (wrist banded) patrons until dusk. 53. Festival/Event partner will assign Festival/Event staff or Licensed Security Guards with Smart Serve Certification to operate a designated ID carding and stamping/wristband area. 54. Festival/Event Partner organizing parades will assign a Parade Marshall in addition to the event lead. Parade Marshal to attend Parade planning meetings with the event lead, be on hand the day of the event to organize floats, and communicate with both City staff / Durham Regional Police Auxiliary. The Festival/Event Partner with City Staff will coordinate parade route and safety measures with City Staff and Durham Regional Police Auxiliary. Accessibility 55. The Festival/Event Partner shall ensure that all staff and volunteers have accessibility training, as per section 6 of Ontario Regulation 429/07 made under the Accessibility for Ontarians with Disabilities Act, 2005: 6. (1) every provider of goods or services shall ensure that the following persons receive training about the provision of its goods or services with disabilities: - 32 - Pickering Rotary Ribfest 2025 - Licence Agreement 9 1. Every person who deals with members of the public or other third parties on behalf of the provider, whether the person does so as an employee agent, volunteer or otherwise. 2. Every person who participates in developing the provider’s policies, practices and procedures governing the provision of goods or services to members of the public or third parties. Serve-Ability Training Program must be completed by all involved in the event. The Festival/Event Partner must complete and submit a signed Training Acknowledgement Form to confirm the completion of training; which shall be forwarded to the designated City staff person one week prior to the event. Emergency Preparedness 56. The Festival/Event Partner shall ensure that appropriate first aid equipment and appropriately trained first responders are present throughout the event. 57. The Festival/Event Partner shall prepare emergency plans and provide for approval by the City’s Community Services Department no later than two weeks prior to the scheduled event date. 58. The Festival/Event Partner shall comply with the City of Pickering’s Emergency Weather Standard Operations Procedure (SOP) during event operations. 59. City of Pickering reserves the right to cancel, delay and/or postpone the event due to severe weather conditions. Insurance 60. The Festival/Event Partner, at its own expense, shall provide: (a) Comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the Festival/Event Partner use and occupancy of the Lands, with coverage for any one occurrence or claim of not less than $5,000,000, which insurance shall protect the City in respect of claims by the Festival/Event Partner as if the City was separately insured; and (b) A certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 61. The Festival/Event Partner shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, The Festival/Event Partner shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an - 33 - Pickering Rotary Ribfest 2025 - Licence Agreement 10 insurer by reason of the use or occupation of the Lands, the Festival/Event Partner shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the Festival/Event Partner shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the Festival/Event Partner. Liability and Indemnification 62. The City shall not be liable to the Festival/Event Partner for any loss of or damage to any equipment or inventory used in connection with the Event, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence or willful misconduct of the City, its servants, agents or employees. 63. Once any equipment is erected on the Lands, the Festival/Event Partner shall provide overnight security, and the Lands shall become the Festival/Event Partner responsibility. 64. The Festival/Event Partner shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the Festival/Event Partner use and occupation of the Lands. 65. The City, its servants, employees and agents shall not be liable or responsible in any way whatsoever for any personal injury or death that may be suffered by the Festival/Event Partner, its servants or agents or any other person who may be on the Lands in connection with the use or purposes of the Festival/Event Partner or for any loss or damage to property of any person unless the such loss was caused by the negligence or willful misconduct of the City, its servants, agents, employees or those person for whom the City is in law responsible. General 1. The City shall have the right to enter the Lands at any time for any reason. 2. The Festival/Event Partner agrees to ensure activities are limited to the details submitted in the Festival and Events application (see attached). 3. The Festival/Event Partner shall not alter, add to or vary in any way any part of the Lands without the prior approval of the City. 4. This Licence shall not be assignable by the Festival/Event Partner without the consent of the City, which consent may be arbitrarily refused. 5. This Licence shall to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 6. The recitals at the head of this Licence are true and accurate and form a part hereof. 7. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. - 34 - Pickering Rotary Ribfest 2025 - Licence Agreement 11 In Witness Whereof the City and the Festival/Event Partner have signed this Licence. _______________________________ The Festival/Event Partner First Name Last Name, Title The Corporation of the City of Pickering Kevin Ashe, Mayor Susan Cassel, City Clerk - 35 - 2025 ROTARY RIBFEST FENCE LINE PLAN SHOWING EVENT BOUNDARIES TEMPORARY FENCING TE M P O R A R Y F E N C I N G TE M P O R A R Y F E N C I N G EXISTING FENCING TEMP.FENCING TEMP. FENCING Schedule A - 36 - Pickering Food Truck Festival 2025 - Licence Agreement 1 This Licence Agreement is made this Choose an item. day Month of, Choose an item.. Between: Canadian Food Truck Festivals hereafter known as (the “Festival/Event Partner”) -and – The Corporation of the City of Pickering (the "City") Whereas the City owns the lands (the “Lands”) shown outlined in red on Schedule “A” which includes The Esplanade Park and portions of The Esplanade South road allowances; Whereas the Festival/Event Partner wishes to use the Lands for the purpose of running a community festival called Pickering Food Truck Festival hereafter known as (the “Event”); Whereas the Event consists of an annual culinary arts and culture festival featuring emerging Canadian musical artists, fenced beer area, and an assortment of food trucks and vendors; and; Whereas the City is prepared to permit such use on the terms and subject to the conditions set out in this Licence. Now Therefore the City and Festival/Event Partner agree as follows: Licence 1.The City grants to the Festival/Event Partner a licence to occupy and use the Lands for the purpose of running the event on the terms and subject to the conditions set out in this licence. 2.No agreements will be approved until previous outstanding balances to the City have been paid. Term 3.The term of this Licence shall be four (4) days commencing Thursday, August 7, 2025 at 7:00AM and ending Monday, August 11, 2025 at 7:00 AM, unless terminated earlier in accordancewith Section 3. Attachment 2 to Report CS 36-24 - 37 - Pickering Food Truck Festival 2025 - Licence Agreement 2 4. If at any time the Festival/Event Partner is in default in the performance of any of the obligations under this Licence, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of Festival/Event Partner shall immediately cease and the City shall not be liable for payment to Festival/Event Partner of any moneys whatsoever by reason of such termination. Fees 5. The Festival/Event Partner shall not be required to pay to the City any fee for this Licence, but shall be responsible for payment of all applicable park permit, non-City permit, licence, staffing charges, and approval fees. Applicable Laws 6. Festival/Event Partner shall comply strictly with all applicable laws, by-laws, rules and regulations governing its use of the Lands for the Event purposes including the City’s Noise By-law, Traffic and Parking By-laws, the Ontario Building Code, and all applicable requirements of the Technical Standards & Safety Authority (“TSSA”). 7. The Festival/Event Partner, where applicable, shall obtain all necessary permits, licences and approvals that may be required in connection with its use of the Lands for the Event purposes including, but not limited to: a) Liquor licence (City Clerk’s Office and Alcohol and Gaming Commission of Ontario); beverage service plan approval (Community Services Department); b) Carnival licence (Municipal Law Enforcement Services); c) Park permit, road occupancy permit, road and parking lot closure approvals, electrical safety approval and approvals/locates for any staking or subsurface work (Engineering Services); d) Site plan approval (Corporate Events Team); e) Tents constructed must comply with permitting under the Building Code Act, Ontario Building Code (OBC) and the City’s Temporary Tent Standard Operating Procedure (City Development Department); f) Utility locates for staking & grounding will be provided by the event organizers or the operators and completed by a Certified Public Utility Locator with DPT accreditation (DTP – Damage Prevention Technician) such as Ontario One-Call. The proof of locates documentation must be provided and inspected by a designated City of Pickering representative prior to the event; g) Parade permit through City of Pickering Municipal Law Enforcement Services, Durham Region Police Service and when required Region of Durham; h) Portable washroom facilities, hand wash sinks/stations, garbage disposal, and food safety (Durham Region Health Department); If the Festival/Event partner is going to confiscate - 38 - Pickering Food Truck Festival 2025 - Licence Agreement 3 attendees’ water/water bottles upon entry into the event then it shall provide and ensure that a free source of drinking water is continuously available and accessible to all attendees following their entry into the event; i) Water hydrant permit (Durham Region Works Department); j) Sign permits (Municipal Law Enforcement Services, City of Pickering and Durham Region Works Department depending on sign location); k) TSSA inspection and approval of all amusement rides. 8. In accordance with Regional Smoke Free By-law Number 28-2019, no-smoking and no-vaping signs shall be posted in a conspicuous manner at each entrance to the Event to indicate that smoking and vaping are prohibited. 9. The City of Pickering reserves the right to approve any use of the City of Pickering logo, prior to production or distribution. 10. As the park permit holder, the Festival/Event Partner is entitled to designate the event as a pet free event. Events with the primary purpose of selling/consuming food must be pet free. Should the Event be designated as pet-free, the Festival/Event Partner shall be responsible for prohibiting pets from accessing Esplanade Park during the Event, and shall promote and publicize the “no pets” policy prior to commencement of the Event. Vendors 11. Festival/Event Partners shall not be required to obtain a hawker and peddler licence from the City. 12. All vendors are subject to pre-approval by the City prior to being allowed on the Lands. 13. The Festival/Event Partner shall supply to the City a complete list of all vendors and the products that they are selling 2 weeks in advance of the event. 14. Festival organizers will not solicit or accept vendors or advertising from companies whose reputation could prove detrimental to the City’s public image and/or whose main business is derived from: • the sale of cigarettes, cigars or any tobacco product or material; • the sale of any cannabis product or material; • the sale of an e-substance, electronic cigarette or vapour product or material; • pornography; and, • the support of, or involvement in the production, distribution, and sale of weapons and other life-threatening products. - 39 - Pickering Food Truck Festival 2025 - Licence Agreement 4 15. The City has the right to pre-approve all vendors coming onto City Lands and will not allow vendors or advertising, either directly or through third party arrangements, that: • Violate any City policy or agreement. • Convey a negative religious message that might be deemed prejudicial to religious groups. • Promote alcohol and other addictive substances, at venues / events geared primarily to children. • Present demeaning or derogatory portrayals of individuals or groups or contain anything, which in light of generally prevailing community standards, is likely to cause deep or widespread offence. • Directly compete with City programs or services (this includes but is not limited to fitness, camps, ice rentals, banquet hall rentals, museums, municipalities). 16. The City has the right to approve the placement of vendors throughout the park. A final site plan, including all vendors, must be provided for approval to the City to ensure layout considers clear site lines, walking paths, patron safety. Maximum event capacity will be determined based on the contents of the final approved site plan. 17. Any damages to City property caused during the setup, operation or takedown, that is found to be at the fault of the event organizer, or their vendors, performers and/or volunteers/staff will be repaired by the City at the expense of the Festival/Event partner. Fire Safety 18. Prior to operation of the Event, the Festival/Event Partner must schedule a fire inspection to be carried out by City of Pickering Fire Services for commercial cooking equipment. Inspections are not required for listed small portable cooking equipment (i.e. outdoor ovens, smokers, charcoal, electric or propane barbeques, etc.) that is located outdoors in an unenclosed area. If required, a schedule for subsequent site inspections will be determined by Fire Services, equipment cannot be operated without the approval of Pickering Fire Services staff. 19. The Festival/Event Partner shall maintain a clear and unobstructed 5-meter access route into the Event area to allow for responding emergency vehicles during the Event. This route is subject to preapproval by Fire Services as part of site plan review. 20. The Festival/Event Partner shall ensure that a minimum unobstructed distance of 3 meters is marked and maintained in all directions from all fire hydrants. 21. Only Technical Standards and Safety Authority (TSSA) approved gaseous fuel burning appliances are to be used. Documentation of TSSA approval must be onsite and available for review. 22. Cylinders containing compressed gas shall be protected against mechanical damage, and stored to hold them securely in place. 23. Portable fire extinguishers: - 40 - Pickering Food Truck Festival 2025 - Licence Agreement 5 (a) Portable fire extinguishers shall be present at each booth/vendor operating cooking equipment and any location serving alcoholic beverages. Extinguishers must be properly rated for the hazard present. Portable extinguishers shall be kept operable and fully charged. (b) Portable extinguishers shall be located so that they are easily seen and shall be accessible at all times. (c) Portable extinguishers in proximity to a fire hazard shall be located so as to be accessible without exposing the operator to undue risk. (d) Event staff must be familiar with the safe operation of portable fire extinguishers in their work area. 24. Bins containing solid fuel (i.e. wood) must be located a minimum of 1.2 meters from any heat producing appliance, such as a barbeque. Utilities 25. The Festival/Event Partner and its employees, agents and contractors, including its electrical support group, is prohibited from altering City electrical infrastructure, and is only permitted to use existing outlets. If additional power is required, generators must be brought in at the expense of the Festival/Event Partner. Should there be an electrical concern during an event, City electrical staff will call in the City’s contractor and repairs will be the City’s cost unless it is proven that the Festival/Event Partner altered, overloaded the City electrical system. Note: All outlets are a standard 15-amp Ground Fault Interrupter service. 26. The Festival/Event Partner is required to engage the services of a licensed electrical contractor or may choose to engage the City’s contractor who shall obtain all the necessary Ontario Electrical Safety Association inspections and approvals. 27. Festival/Event Partner shall be responsible for electrical work outside of City parks including, provision and installation of power supplies and for obtaining Ontario Electrical Safety Association inspections and approvals. Any required electrical work shall be at the expense of the Festival/Event Partner. 28. The City assumes no responsibility to the Festival/Event Partner for the temporary or unavoidable interruption of the supply of any public utility service due to any cause whatsoever. 29. The Festival/Event Partners will ensure where staking of tents or equipment and/or grounding of electrical equipment requires underground utility locates to be obtained by the event organizers or service providers (i.e. Rides or Carnivals) that the proof of all utility locates (required paperwork) will be provided for inspection/verification, to the designated City representative 2 days in advance of the installation of the ride(s) or staking. 30. Festival/Event partner is responsible for arranging access to a public water source through the Region of Durham. Hours of Operation 31. Subject to any other regulatory approval (e.g. liquor licence), the Festival/Event Partner shall ensure public access to the Event is restricted to the following hours: - 41 - Pickering Food Truck Festival 2025 - Licence Agreement 6 Weekday/Month/Year Time Start Time End Friday, August 8, 2025 5:00 pm 9:00 pm Saturday, August 9, 2025 12:00 pm 9:00 pm Sunday, August 10, 2025 12:00 pm 8:00 pm Maintenance 32. The Festival/Event Partner shall maintain the Lands in the same clean, sanitary and attractive condition as they exist prior to at the start of the Event, and at the end of the Event shall repair or replace any damage to the Lands. The Festival/Event Partner shall restore the Lands to their original condition prior to the end of the Event; with the exception of any flower beds. Any damage or clean-up left at the end of the event will be completed by the City’s designated contractor at the expense of the Festival/Events Partner. 33. The Festival/Event Partner shall ensure all power cords have been covered to avoid tripping hazards. 34. In Esplanade Park, the event areas include the Cenotaph. Festival/Event Partners will arrange to fence off the Cenotaph as applicable. Please note that fencing may be approved for removal during official ceremonies. In these cases, the fencing will be reconstructed in order to avoid damage and vandalism once the ceremony is complete. Waste Management 35. The Festival/Event Partner shall comply with the Sustainable Event Guidelines – Waste Management Plan and provide recyclable containers wherever and whenever possible. 36. The City agrees to provide the Festival/Event Partner with keys for permanent waste removal fixtures within the park, for the duration of the Event. 37. The Festival/Event Partner will ensure that additional waste disposal bins are placed throughout the park for participants, designated by waste type, and arrange for timely pick-ups throughout the Event. 38. The Festival/Event Partner is responsible for ensuring all vendors and participants are properly disposing their waste in the correct containers and bins. The Festival/Event Partner shall provide vendors with a designated bin for convenient disposal. 39. The Festival/Event Partner will include in their waste management plan the collection of waste throughout the event to remove from vendor and participant areas, and remove all waste from the site. Road and Sidewalk Closures 40. The City will make provisions to close roads, sidewalks and walkways as noted below. - 42 - Pickering Food Truck Festival 2025 - Licence Agreement 7 41. The City will post notification and promote through service disruption the right of the Festival/Event Partner event to block sidewalks as noted below. 42. The Festival/Event Partner agrees to staff and maintain access points for emergency services, vendors, and the public during all hours of operation. The Festival/Event Partner will provide staffing for any fire route gate deemed required by the City and ensure there is no parking in that space. Road Closures Parameters Date/time start Date/time end Esplanade South Civic Complex Parking Lot to Valley Farm Road Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Sidewalk/Walkway Closures Parameters Date/time start Date/time end Esplanade South North and South sidewalks from Civic Complex Parking Lot to Valley Farm Road Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Esplanade North South sidewalk from Valley Farm Road to Civic Centre underground parking Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am Esplanade Park Throughways Thursday, August 7, 2025 7:00 am Monday, August 11, 2025 7:00 am The Festival/Event Partner and the City will make provisions for Durham Regional Auxiliary Police assistance for a rolling closure during parades. Vehicular Access | Parking 43. The Festival/Event Partner can allow event vendor vehicles and food trucks into City parks. All vehicles must be walked in before or after event operation time by Festival/Event volunteer/staff person wearing a safety vest, to ensure public safety. 44. The City agrees to give exclusive access to portions of parking areas as shown in schedule A for the operation of the Event, as noted below. Permits will be issued following the receipt of all required insurances and payment of scheduled applicable fees. Parking Lot Portion Date start Time start Date end Time end n/a Signage 45. The Festival/Event Partner shall not exhibit or allow to be exhibited on the Lands any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. - 43 - Pickering Food Truck Festival 2025 - Licence Agreement 8 46. The City of Pickering reserves the right to approve any application or use of the City of Pickering Logo prior to production or distribution. 47. Promotional Community event signage must follow the City Sign Bylaw 6999/09 (Section 49) Regional Sign Bylaw 76-2017 (Section 2.01). Use of City logos on third-party promotions requires approval. 48. When available the City will allocate City Sign resources to support partner events. Staffing 49. The Festival/Event Partner shall provide and pay for all personnel and supplies required for its purposes, including City Bylaw Officers, and paid police duty as deemed necessary by the Durham Regional Police Service. 50. When required, City Bylaw Officers will be paired by the Festival/Event Partner with Pay Duty Police Officers, for the duration of their shift. 51. The Festival/Event Partner shall ensure that all rules of the ACGO are strictly adhered to and that alcoholic beverage services are organized, led and served only by persons with Smart Serve Certification. 52. No roaming server(s) shall card or provide wristbands to patrons at any time during the Event. Patrons are to be carded and provided wristbands at a designated area within the event. Roaming servers may only serve (wrist banded) patrons until dusk. 53. Festival/Event partner will assign Festival/Event staff or Licensed Security Guards with Smart Serve Certification to operate a designated ID carding and stamping/wristband area. 54. Festival/Event Partner organizing parades will assign a Parade Marshall in addition to the event lead. Parade Marshal to attend Parade planning meetings with the event lead, be on hand the day of the event to organize floats, and communicate with both City staff / Durham Regional Police Auxiliary. The Festival/Event Partner with City Staff will coordinate parade route and safety measures with City Staff and Durham Regional Police Auxiliary. Accessibility 55. The Festival/Event Partner shall ensure that all staff and volunteers have accessibility training, as per section 6 of Ontario Regulation 429/07 made under the Accessibility for Ontarians with Disabilities Act, 2005: 6. (1) every provider of goods or services shall ensure that the following persons receive training about the provision of its goods or services with disabilities: 1. Every person who deals with members of the public or other third parties on behalf of the provider, whether the person does so as an employee agent, volunteer or otherwise. - 44 - Pickering Food Truck Festival 2025 - Licence Agreement 9 2. Every person who participates in developing the provider’s policies, practices and procedures governing the provision of goods or services to members of the public or third parties. Serve-Ability Training Program must be completed by all involved in the event. The Festival/Event Partner must complete and submit a signed Training Acknowledgement Form to confirm the completion of training; which shall be forwarded to the designated City staff person one week prior to the event. Emergency Preparedness 56. The Festival/Event Partner shall ensure that appropriate first aid equipment and appropriately trained first responders are present throughout the event. 57. The Festival/Event Partner shall prepare emergency plans and provide for approval by the City’s Community Services Department no later than two weeks prior to the scheduled event date. 58. The Festival/Event Partner shall comply with the City of Pickering’s Emergency Weather Standard Operations Procedure (SOP) during event operations. 59. City of Pickering reserves the right to cancel, delay and/or postpone the event due to severe weather conditions. Insurance 60. The Festival/Event Partner, at its own expense, shall provide: (a) Comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the Festival/Event Partner use and occupancy of the Lands, with coverage for any one occurrence or claim of not less than $5,000,000, which insurance shall protect the City in respect of claims by the Festival/Event Partner as if the City was separately insured; and (b) A certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 61. The Festival/Event Partner shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, The Festival/Event Partner shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Lands, the Festival/Event Partner shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the Festival/Event Partner shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the Festival/Event Partner. - 45 - Pickering Food Truck Festival 2025 - Licence Agreement 10 Liability and Indemnification 62. The City shall not be liable to the Festival/Event Partner for any loss of or damage to any equipment or inventory used in connection with the Event, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence or willful misconduct of the City, its servants, agents or employees. 63. Once any equipment is erected on the Lands, the Festival/Event Partner shall provide overnight security, and the Lands shall become the Festival/Event Partner responsibility. 64. The Festival/Event Partner shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the Festival/Event Partner use and occupation of the Lands. 65. The City, its servants, employees and agents shall not be liable or responsible in any way whatsoever for any personal injury or death that may be suffered by the Festival/Event Partner, its servants or agents or any other person who may be on the Lands in connection with the use or purposes of the Festival/Event Partner or for any loss or damage to property of any person unless the such loss was caused by the negligence or willful misconduct of the City, its servants, agents, employees or those person for whom the City is in law responsible. General 1. The City shall have the right to enter the Lands at any time for any reason. 2. The Festival/Event Partner agrees to ensure activities are limited to the details submitted in the Festival and Events application (see attached). 3. The Festival/Event Partner shall not alter, add to or vary in any way any part of the Lands without the prior approval of the City. 4. This Licence shall not be assignable by the Festival/Event Partner without the consent of the City, which consent may be arbitrarily refused. 5. This Licence shall to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 6. The recitals at the head of this Licence are true and accurate and form a part hereof. 7. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. - 46 - Pickering Food Truck Festival 2025 - Licence Agreement 11 In Witness Whereof the City and the Festival/Event Partner have signed this Licence. _______________________________ The Festival/Event Partner First Name Last Name, Title The Corporation of the City of Pickering Kevin Ashe, Mayor Susan Cassel, City Clerk - 47 - N.T.S.SCALE: Esplanade Park N MunicipalRecreationComplex ChartwellSeniorsComplex EsplanadePark MunicipalCivicComplex PickeringTownCentre SEARS CINEPLEX C i v i c P a r k i n g L o t R e c r e a t i o n C o m p l e x P a r k i n g Valley Farm Rd. Library E s p l a n a d e N o r t h E s p l a n a d e S o u t h Glenan n a R o a d W W Pickering Food Truck Festival Schedule A - 48 - Report to Executive Committee Report Number: ENG 22-24 Date: November 4, 2024 From: Richard Holborn Director, Engineering Services Subject: Streetlight Maintenance - Request for Proposal No. RFP2024-10 - File: A-1440 Recommendation: 1. That the proposal submitted by Black & McDonald Limited, in response to Request for Proposal No. RFP2024-10 for Streetlight Maintenance, in the amount of $545,160.99 (HST included) be accepted for a term of one (1) year; 2. That the Mayor be requested to include funding in the amount of $490,934.00 (net HST) in the City’s 2025 Current Budget, (Engineering Services) to enable staff to award an agreement for a term of one (1) year for Streetlight Maintenance; 3. That, upon satisfactory contractor performance review by City staff, the Director, Engineering Services be authorized to extend this agreement on an annual basis thereafter for up to two (2) additional one (1) year terms with a price adjustment according to the annual rate of change in the Consumer Price Index (C.P.I.); 4. That the Director, Engineering Services be authorized to enter into and execute an agreement with the above-mentioned contractor pursuant to Request for Proposal No. RFP2024-10, and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to obtain Council approval to award Request for Proposal No. RFP2024-10 to Black & McDonald Limited for Streetlight Maintenance. Request for Proposal (RFP) No. RFP2024-10 was advertised on Bids & Tenders for a new one (1) year streetlight maintenance service agreement with an option to extend for two (2) additional one (1) year terms. The RFP was published on July 16, 2024, and closed on August 23, 2024 with five proposals submitted. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the proposals submitted using criteria outlined in the bid document. The Evaluation Committee recommends approval of the proposal submitted by Black & McDonald Limited for streetlight maintenance services in the amount of $545,160.99 (HST - 49 - ENG 22-24 November 4, 2024 Subject: Streetlight Maintenance Page 2 included). The evaluation committee also recommends that a net project cost of $490,934.00 (net HST) be approved. Recommendation #2 above requests that the Mayor include funds in the 2025 Current Budget to enable the award of a streetlight maintenance service agreement for the City’s approximately 9,400 streetlight luminaires. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: This agreement is for a term of one (1) year, with the option to extend on an annual basis thereafter for up to two additional one (1) year terms based on the Contractor providing satisfactory performance. Each term will have with the following scheduled dates: • The initial term is tentatively scheduled from date of award to December 31, 2025 (Year 1). • The first optional extension term is tentatively scheduled from January 1, 2026 to December 31, 2026 (Year 2). • The second optional extension term is tentatively scheduled from January 1, 2027 to December 31, 2027 (Year 3). For any optional extension terms, if approved, the Year One (1) unit prices will be adjusted according to the annual rate of change in the Consumer Price Index (C.P.I.), All items, Ontario as published ninety (90) days prior to the expiry of the current term. The funding for possible future extensions of this agreement will be included annually in the 2026 and 2027 Current Budget Streetlight cost centre. The City reserves the right to not extend the agreement to the second or third term should the Contractor’s performance not be deemed satisfactory. The proposed funding requirements for the initial term of this agreement, subject to Council approval is as follows: 1. Proposal Amount Request for Proposal No. RFP2024-10 $482,443.35 HST (13%) $62,717.64 Total Gross Tender Amount $545,160.99 - 50 - ENG 22-24 November 4, 2024 Subject: Streetlight Maintenance Page 3 2. Estimated Project Cost Summary Request for Proposal No. RFP2024-10 Proposal Amount $482,443.00 HST (13%) 62,718.00 Total Gross Project Cost $545,161.00 HST Rebate (11.24%) (54,227.00) Total Net Project Cost $490,934.00 3. Proposed Source of Funds – 2025 Current Budget Expense Code Source of Funds Proposed Budget Required 10520.502380 Property Tax $500,000.00 $490,934.00 Net Project Cost under (over) Approved Funds $9,066.00 While the agreement establishes unit pricing for the repair and maintenance of the City’s streetlight infrastructure, actual costs incurred are based on actual deficiency quantities (failed components, underground electrical wiring faults, damaged infrastructure, etc.). Discussion: The purpose of this report is to: 1. Obtain Council approval to execute a service agreement for a term of one (1) year to Black & McDonald Limited, to provide streetlight maintenance services for the City’s approximately 9,400 streetlight luminaires and associated infrastructure; and, 2. Obtain Council authorization for the Director, Engineering Services to extend this agreement on an annual basis for up to two (2) additional one (1) year terms upon satisfactory Contractor performance. Request for Proposal (RFP) No. RFP2024-10 was advertised on Bids & Tenders for a new one (1) year streetlight maintenance service agreement with an option to extend for two (2) additional one (1) year terms. The RFP was published on July 16, 2024, and closed on August 23, 2024, with five proposals submitted. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the proposals submitted using criteria outlined in the bid document. Proposals were evaluated and ranked based on the experience and qualifications of the Contractor, the understanding of the project requirements, and their price. Black & McDonald Limited was the top-ranked Proponent and is recommended for the Award. Black & McDonald Limited (B&M) is a national multi-trade contractor registered and licensed to do business in all provinces and territories of Canada. B&M operates out of a network of 35+ offices across North America with over 7,000 employees and has a significant presence in the Greater Toronto Area. Services offered by B&M include various electrical construction and maintenance as well as energy and sustainability services. Examples of recent work include - 51 - ENG 22-24 November 4, 2024 Subject: Streetlight Maintenance Page 4 maintenance contracts with the Town of Aurora, the Ministry of Transportation and Toronto Hydro. B&M has extensive experience in streetlight maintenance across southern Ontario and offers the labour, equipment and material capabilities to adequately respond to the City’s streetlighting maintenance and repair requirements. For the initial term of the agreement, the net project cost is $490,934.00 (net HST). Costs for the initial term will occur in 2025. In Recommendation #2 above, the Mayor is requested to include the appropriate funds in the 2025 Current Budget. Any extension of the agreement is subject to satisfactory performance of the Contractor through an annual review process and will be included annually in future Current Budgets. All pre-conditions of award have been reviewed and deemed to be acceptable. The Evaluation Committee recommends approval of the fee proposal submitted by Black & McDonald Limited for streetlight maintenance services in the amount of $545,160.99 (HST included). The evaluation committee also recommends that a net project cost of $490,934.00 (net HST) be approved. Attachment: None Prepared By: Approved/Endorsed By: Kevin Heathcote, P.Eng. Richard Holborn, P. Eng. Division Head, Capital Projects & Infrastructure Director, Engineering Services Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer KH:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 52 - Report to Executive Committee Report Number: FIN 22-24 Date: November 4, 2024 From: Stan Karwowski Director, Finance & Treasurer Subject: Development Charges Interest Rate Policy Update - File: F-4920-001 Recommendation: 1. That Report FIN 22-24 regarding Development Charges Interest Rate Policy Update be received; 2. That the revised Development Charge Interest Policy, set out in Attachment 1, be adopted by Council; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to formally revise the City’s Development Charge Interest Policy (FIN 090) to reflect Provincial legislation. In other words, this is an administrative housekeeping report to amend the City’s policy. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key to Deliver on Good Governance – Open & Transparent Decision Making. Financial Implications: Bill 23, More Homes Built Faster Act has stipulated that the maximum interest rate to be charged for developments that qualify for a ”frozen” or “phased-in” DC rate, to be the Bank of Canada policy interest rate (commonly referred to as the “prime rate”) plus 1 percent. The City’s current DC interest policy was introduced in July 2020 due to Bill 108, More Homes More Choice Act, 2019 (effective January 1, 2020), which first introduced the “frozen” or “phased-in” DC rate. At the time this policy was passed, there was no guidance from the legislation as to the prescribed interest rate to charge. The City’s DC interest policy (FIN 090) had stipulated the interest rate to be the Bank of Canada policy interest rate plus 2 percent. The maximum prescribed interest rate due to Bill 23 will result in lower interest collected from developments that qualify for a “frozen” or “phased-in” DC rate. - 53 - FIN 22-24 November 4, 2024 Subject: Development Charges Interest Rate Policy Update Page 2 Discussion: The purpose of this report is to formally revise the City’s Development Charge Interest Policy (FIN 090) to reflect Provincial legislation. The City is updating its DC Interest Policy (FIN 090) to align with legislation, Bill 23, More Homes Built Faster Act. The City formalized it’s DC Interest Policy (FIN 090) in July 2020 in light of changes that were brought forward to the Development Charges Act (DCA) due to Bill 108, More Home, More Choices Act, 2019 and Bill 138, Plan to Build Ontario Together Act, 2019. At that time, the Province did not prescribe a maximum interest rate that a municipality should charge on DC’s that are either “frozen” or “phased-in”. The City had passed its interest policy to charge interest at a rate of the Bank of Canada policy rate (or the “prime rate”) plus 2 percent, which was consistent with other municipalities at that time. Bill 23 prescribes that the maximum interest rate to be charged at the prime rate plus 1 percent. Since then, the City has enforced this legislative change by charging eligible developments the BoC policy rate plus 1 percent. The revised interest policy in attachment 1 reflects this change. Other changes to Bill 23 included the exemption of non-profit housing from development charges. Prior to Bill 23, non-profit housing were eligible for a 20-year deferral; however with Bill 23, non-profit housing is now exempt from development charges. This is reflected in the updated policy. The recommendations outlined in this report will allow the City to formalize the changes to the Development Charge Interest Policy due to legislative changes to the Development Charges Act (DCA). Attachment: 1.Revised Development Charge Interest Policy (FIN 090) Approved/Endorsed By: Stan Karwowski, CPA, CMA, MBA Director, Finance & Treasurer Prepared By: Jason Bekramchand, CPA Senior Financial Analyst, Capital & Debt Management SK:jb Original Signed By:Original Signed By: - 54 - FIN 22-24 November 4, 2024 Subject: Development Charges Interest Rate Policy Update Page 3 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 55 - Policy Procedure Title: Development Charge Interest Policy Policy Number FIN 090 Reference Resolution #378/20 Date Originated (m/d/y) July 27, 2020 Date Revised (m/d/y) November 4, 2024Xxx, 2023 Pages 5 Approval: Interim Chief Administrative Officer Point of Contact Director, Finance & Treasurer Policy Objective The fundamental principle of funding growth-related capital costs is that ‘Growth should pay for Growth’. This Policy serves to ensure that there is compensating interest income to fund the carrying costs associated with the provisions of the amended Development Charges Act, 1997, that allow development charges (DC) rates to be frozen early in the planning process, and DC payments to be phased from in for 5 to 20 years for certain development. The purpose of this Policy is to establish the rules and practices for charging interest, as permitted under Sections 26.1 and 26.2 of the Development Charges Act, 1997, as amended. Index 01 Definitions 02 Legislative Framework 03 Interest Rate Used 04 Interest Rate Publication 05 Compounding and Prorating 06 Effective Date 07 Policy Administration 01 Definitions 01.01 Development Charges Act (DCA) – the Development Charges DCA, 1997, as amended. Attachment 1 to Report FIN 22-24 - 56 - Policy Title: Development Charge Interest Policy Page 2 of 6 Policy Number: FIN 090 01.02 Development Charges (DC) – City of Pickering development charges only, does not apply to the Region of Durham development charges or school board development charges. 01.03 Rental Housing Development for the purposes of this Policy only, is defined as per O.Reg 454/19 meaning development of a building or structure with four or more dwelling units all of which are intended for use as rented residential purposes. 01.04 Institutional Development for the purposes of this Policy only, is defined as per O.Reg 454/19 meaning development of a building or structure intended for the following uses: •a long term care home within the meaning of Subsection 2(1) of theLong-Term Care Homes Act, 2007; •a retirement home within the meaning of Subsection 2(1) of theRetirement Homes Act, 2010; •a university in Ontario that receives direct, regular and ongoing operatingfunding from the Government of Ontario; •a college or university affiliated with a university described above;•an Indigenous Institute prescribed for the purposes of Section 6 of the Indigenous Institutes Act, 2017; •a memorial home, clubhouse or athletic grounds by an Ontario branch ofthe Royal Canadian Legion; or, •a hospice to provide end of life care. 01.05 Non-Profit Housing Development for the purposes of this Policy only, is defined as per O.Reg 454/19 meaning development of a building or structure intended for use as residential premises by: •a corporation to which the Not-for-Profit Corporations Act, 2010 a,pplies,that is in good standing under that Act and whose primary object is toprovide housing; •a corporation without share capital to which the Canada Not-for-profitCorporations Act applies, that is in good standing under that Act andwhose primary object is to provide housing; or, •a non-profit housing co-operative that is in good standing under theCo-operative Corporations Act. 01.06 Eligible Developments – defined above under Sections 01.03, 01.04 and 01.05, as per Subsection 26.1(2) of the DCA. 01.07 Interest Rate – Bank of Canada policy interest rate plus 12 percent. 02 Legislative Framework Development Charge Deferral 02.01 Installment Payments under Section 26.1 of the DCA and as defined in O.Reg 454/19. - 57 - Policy Title: Development Charge Interest Policy Page 3 of 6 Policy Number: FIN 090 Under Subsections 26.1(1), (2) and (3) of the DCA, DC shall be paid in equal annual installments, beginning at the earlier of first occupancy or occupancy permit under the Building Code Act, 1992, for: • Rental housing development that is not non-profit housing development (5 years); and, • Institutional development (5 years); and, • • Non-profit housing development (20 years). 02.02 For Eligible Developments as prescribed under Subsection 26.1(2) of the DCA, the DC shall be paid in equal annual installments beginning on the earlier of the date of the issuance of a permit under the Building Code Act, 1992, authorizing occupation of the building and the date the building is first occupied, and continuing on: i) the following 5 anniversaries of that date, in the case of a DC in respect to rental housing development that is not non-profit housing development, and institutional development; or, ii) the following 20 anniversaries of that date, in the case of a DC in respect of non-profit housing development. 02.03 Subsection 26.1(7) of the DCA allows a municipality to charge interest on the installments from the date the development charges would have been payable, under Section 26, to the date the installment is paid, at a rate not to exceed the prescribed maximum rate. 02.04 The Interest Rate shall be charged on the outstanding balance as at each anniversary date, until the DC owing are paid in full. The interest will be calculated and charged as follows: the Interest Rate will be applied to the DC balance owing and will be payable on each anniversary date. 02.05 Early payment agreements will be offered if the owner of a development would prefer to pay the full DC owing at occupancy in accordance with Section 27 of the DCA. 02.06 Where there is a change in use of development during the course of the DC deferral period such that the property or properties no longer meet the definition of an Eligible Development, all outstanding DC payments, including any interest payable up to the date of the change in use, become payable immediately. 02.07 Where the party to a deferral arrangement fails to make payments in accordance with the agreed payment schedule, the account will be considered to be in default and all DC become payable immediately. 02.08 If DC or any outstanding part of DC are not paid immediately as required in Section 02.06 or 02.07, all outstanding charges shall be added to the tax roll and collected in the same manner as taxes, in accordance with Section 32 of Formatted: Indent: Left: 1.5", No bullets or numbering - 58 - Policy Title: Development Charge Interest Policy Page 4 of 6 Policy Number: FIN 090 the DCA. Interest on late payments added to the tax roll shall be calculated by reference to the City’s tax arrears interest rate in effect at the date of default. - 59 - Policy Title: Development Charge Interest Policy Page 5 of 6 Policy Number: FIN 090 Development Charge Rate Freeze 02.09 Subsection 26.2(1) of the DCA provides that DC are to be calculated on: a) the day an application for an approval of development in a site plan control area under Subsection 41(4) of the Planning Act, was made in respect of development that is the subject of the DC; b) if clause (a) above does not apply, the day an application for an amendment to a bylaw passed under Section 34 of the Planning Act was made in respect of the development that is the subject of the DC; c) if neither clause (a) nor clause (b) applies, the date the DC would have been payable under Section 26 of the DCA, which is normally building permit issuance. Interest Under Section 26.2 of the DCA 02.10 Under Subsection 26.2(3) of the DCA, a municipality may charge interest on the development charge, at a rate not exceeding the prescribed maximum interest rate, from the date of the application referred to in clause 02.09 a) or b) to the date the development charge is payable. 03 Interest Rate Used 03.01 Interest Rate means the Bank of Canada policy interest rate plus 12 percent as at December 31st or June 30th immediately prior to: a) the date the DC would have been payable under the DCA for the installment payments under Section 26.1 of the DCA; or, b) the date an application for an approval of the development was made under Subsection 41(4) of the Planning Act for DC freezing under Section 26.2 of the DCA. 04 Interest Rate Publication 04.01 The current Interest Rate shall be posted on the City of Pickering website, and the website shall be updated within 5 business days of each reset date (i.e., July 1 and January 1). 05 Compounding and Prorating 05.01 All interest shall be compounded annually and accrue from the date of the applicable application as outlined in Section 26.1 and Section 26.2 of the DCA, until the date of the total accrued amount is fully paid. A 365 day calendar year shall be used for prorating all interest calculations. - 60 - Policy Title: Development Charge Interest Policy Page 6 of 6 Policy Number: FIN 090 05.02 Subsequent Application(s) If a subsequent application(s) is made for a development: • the date the subsequent application is made will become the new date under which the total amount of the development charge is determined; • all interest that had accrued prior to the subsequent application shall be deemed zero (0); and, • interest will be compounded annually and begin to accrue from the date the subsequent application is made. 05.03 Interest Under Section 26.1 If a development qualifies for installment payments under Section 26.1 of the DCA, the total accrued amount shall continue to accrue interest from the date of the issuance of a building permit. During the installment timeframe, interest shall continue to accrue on the outstanding balance. This shall continue until the date the total accrued amount has been fully paid. The applicable interest applied to the annual installment payments determination shall be the Interest Rate in effect at each anniversary date. 06 Effective Date 06.01 Upon approval by City of Pickering Council, this policy shall take effect retroactively as at January 1, 2020. This policy may be repealed or modified by City of Pickering Council at any time. 07 Policy Administration 07.01 The Treasurer is the delegated authority to make administrative changes to this Policy as may be required from time to time due to legislative or other changes, if in the opinion of the Treasurer, the amendments do not change the objective of the Policy. Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. - 61 - Report to Executive Committee Report Number: FIN 23-24 Date: November 4, 2024 From: Stan Karwowski Director, Finance and Treasurer Subject: 2025 User Fees -File: F-2000-001 Recommendation: 1.That Council approve the General Municipal Fees and Charges 2025 By-law (to amend By-laws 6191/03 and 7362/14), and Schedule I, as set out in Attachment 1, andincorporate these into the 2025 Current Budget; and, 2.That the appropriate City of Pickering officials be given authority to take the necessaryactions to give effect thereto. Executive Summary: The purpose of this report is to seek Council approval of the recommended 2025 User Fees to allow for implementation effective January 1, 2025. User Fees are an important source of revenue for the City of Pickering and help to cover all or some of the cost of delivering customer-specific services such as recreational programs, licenses, and processing development applications. These fees benefit the community by reducing the tax rate and ensure that the City continues to provide high quality programs and services. A general increase in fees of three percent (3%) is recommended for 2025 to address City cost pressures including: higher wages, inflationary increases, increased costs for utilities and higher costs for equipment purchases and maintenance, balanced with the need to keep fees affordable. The proposed 2025 User Fee & Charges Schedule is included in Attachment 1. In the 12 months from June 2023 to June 2024, the Consumer Price Index (CPI) increase averaged 3.38%. The recommended three percent (3.0%) increase allows the City to recover some of the increased operating costs arising from inflation. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key of Deliver on Good Governance – Customer Service Excellence. Financial Implications: The revised User Fees will be incorporated into departmental budgets through the 2025 Budget development process. The 2025 User Fee increase is expected to reduce the taxpayer-funded cost of service delivery by $519,000.00 and lower the City’s required 2025 tax levy increase by approximately 0.6 percent. - 62 - FIN 23-24 November 4, 2024 Subject: 2025 User Fees Page 2 Discussion: The purpose of this report is seek Council approval of the recommended 2025 User Fees to allow for implementation effective January 1, 2025. The draft 2025 User Fee Schedule was posted on the City’s web site on September 29, 2024. A Let’sTalkPickering.ca/Budget community engagement page was opened to provide educational information and a space for comments to capture views from the public regarding the City’s budget and User Fees. There were 28 visitors to the Let’s Talk Pickering page and the City received feedback from 5 contributors. The comments received were supportive of user fees, encouraging the City to ensure that its fees are comparable to other municipalities in Durham Region, are used effectively to provide non-tax revenue streams, and are increased annually by reasonable amounts to reflect the increasing cost of delivering services. A. Fee Recommendations Staff considered input from a range of sources in determining the recommended User Fees for 2025, including: •public engagement and direct customer feedback results throughout the year •current market conditions, including benchmarking against other area municipalities •demand for service •current cost of service delivery •inflation Recovery of costs associated with the delivery of services and programs, and ongoing maintenance of the facilities and equipment is an important principle guiding the City’s approach to setting user fees. The impact of inflation on the City’s service-delivery costs is expected to continue to create financial pressures in 2025. Ontario has experienced historically high levels of inflation, peaking in April of 2022 and gradually decreasing, but persisting over 4 percent throughout 2023 and averaging 3.3 percent for the first half of 2024 (for the Toronto area). The City’s cost for salaries, materials, utilities and building maintenance are all impacted by inflation, putting pressure on both user fees and the tax levy. Affordability is important to our community, so staff are recommending a balanced approach, with the general increase in User Fees for 2025 being held to three percent. This recommendation balances the need to recover the cost of service delivery and the desire to limit cost increases for community users. The City also continues to offer Community Support Programs to assist those members of our community who face financial barriers to participation. See Attachment 2 for more information about these programs. Attachments: 1.Draft By-law to Confirm General Fees & Charges 2025 and Schedule I 2.Community Support Programs - 63 - FIN 23-24 November 4, 2024 Subject: 2025 User Fees Page 3 Prepared By: Approved/Endorsed By: Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By Original Signed By Danna Munns James Halsall Senior Budget & Financial Analyst Division Head, Finance Original Signed ByOriginal Signed By Stan Karwowski Director, Finance & Treasurer Original Signed By - 64 - Attachment 1 to Report FIN 23-24 The Corporation of the City of Pickering By-law No. XXXX/24 Being a by-law to amend By-law No. 6191/03 and 7362/14 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18; By-law 7679/19; By-law 7740-20, 7824/21, 7918/22, 7983/23 and By-law 8119/24; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule “I” to By-law Number 6191/03, as amended, is hereby deleted and Schedule “I” attached hereto is substituted therefore. 2. Schedule “B” to By-law Number 7362/14, as amended, is hereby deleted and replaced with City Development building fees included in Schedule “I”. By-law passed this 25th day of November 2024. __________________________________ Kevin Ashe, Mayor __________________________________ Susan Cassel, City Clerk - 65 - Schedule I Draft Summary of Fees & Charges 2025 Finance Department To be considered by Council at the Executive Committee meeting on November 4, 2024 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. - 66 - Page By-law & Animal Services 1 City Development - Building 5 City Development - Planning 8 Community Services 14 Development Services 28 Economic Development & Strategic Projects 31 Engineering Services 32 Finance 33 Fire Services 34 Legal Services 37 Legislative Services 39 Operations 40 Draft 2025 User Fees City of Pickering Table of Contents - 67 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Body Rub Licences Owner - not operator $1,000.00/yr $1,050.00/yr N January 15, 2025 Operator - not owner $250.00/yr $260.00/yr N January 15, 2025 Owner/Operator $1,250.00/yr $1,290.00/yr N January 15, 2025 Attendant $250.00/yr $260.00/yr N January 15, 2025 Business Licences Home Base Business $75.00/yr $78.00/yr N January 15, 2025 Wrecking Yard $258.00/yr $266.00/yr N January 15, 2025 Markets (<100 stalls) $206.00/day $213.00/day N January 15, 2025 Markets (>99 stalls) $1,030.00/day $1,065.00/day N January 15, 2025 Public Hall $25.00/yr $26.00/yr N January 15, 2025 Temporarily keeping a prohibited animal $225.00/day $232.00/day N January 15, 2025 Pet Shops $258.00/yr $266.00/yr N January 15, 2025 Boarding Kennels $258.00/yr $266.00/yr N January 15, 2025 Breeders $258.00/yr $266.00/yr N January 15, 2025 Horse Riding Establishment $258.00/yr $266.00/yr N January 15, 2025 Late fees - (Boarding, Breeders, Pet Shops & Horse Establishment)$60.00 $62.00 N January 15, 2025 Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two Years)$100.00 $100.00 N No Increase Plate Owner Licence-Clean Air Cab $125.00/yr $125.00/yr N No Increase City Plate Licence $1,000.00/yr $1,000.00/yr N No Increase Accessible Taxicab Plate (private)$125.00/yr $125.00/yr N No Increase Accessible Taxicab Plate (one year City owned) $1,000.00/yr $1,000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Appeal $250.00 $250.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re-inspection without taxicab meter $25.00 $25.00 N No Increase Re-inspection with taxicab meter $50.00 $50.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually)$75.00 $75.00 N No Increase By-law and Animal Services 1- 68 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date By-law and Animal Services Extension of Vehicle Model Year (per year of extension) $125.00 $125.00 N No Increase Personal Transportation Company Fees1 – 25 Drivers (one year)$3,000.00 $3,000.00 N No Increase 25 - 99 Drivers (one year)$9,500.00 $9,500.00 N No Increase Greater than 100 Drivers (one year)$20,000/year $20,000/year N No Increase Additional per transportation service fee (payable quarterly) 30 cents 30 cents N No Increase Accessible Service Supplement Deferred Deferred Deferred Taxicab Plate Licence (annually)$75.00 $75.00 N No Increase Brokerage (annually) $2,500.00 $2,500.00 N No Increase PTC (payable quarterly, per transportation service) 7 cents 7 cents N No Increase Cat & Dog Licences Sterilized $26.50/yr $28.00/yr N January 15, 2025 Unsterilized $52.00/yr $54.00/yr N January 15, 2025 Microchip - sterilized $21.50/yr $23.00/yr N January 15, 2025 Microchip - unsterilized $42.00/yr $44.00/yr N January 15, 2025 Replacement Tag $6.00/ea $6.50/ea N January 15, 2025 Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1st occurrence $45.00 $47.00 N January 15, 2025 2nd or subsequent occurrence $78.00 $81.00 N January 15, 2025 3rd or subsequent occurrence $129.00 $133.00 N January 15, 2025 After regular working hours $124.00 $128.00 N January 15, 2025 Daily Care Fee $30.00/day $31.00/day N January 15, 2025 Impoundment of dog or cat not wearing current animal licence tag or microchipped 1st occurrence $55.00 $57.00 N January 15, 2025 2nd or subsequent occurrence $78.00 $81.00 N January 15, 2025 3rd or subsequent occurrence $129.00 $133.00 N January 15, 2025 After regular working hours $124.00 $128.00 N January 15, 2025 Daily Care Fee $30.00/day $31.00/day N January 15, 2025 Service Fees - Owner surrender fees Transfer of ownership of an animal $150.00 $150.00 N No Increase Non-Resident-Transfer of ownership $200.00 $200.00 N No Increase Pick up and disposal of deceased owned animalsSmall - medium size $60.00 $62.00 N January 15, 2025 2- 69 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date By-law and Animal Services Medium - extra large size $100.00 $103.00 N January 15, 2025 Adoption FeesDogs $350.00 $361.00 Y January 15, 2025 Cats $165.00 $170.00 Y January 15, 2025 Small Animals (rabbits, birds, reptile, etc.)$0-$150 $0-$150 Y January 15, 2025 Cardboard Carriers $5.00 $5.50 Y January 15, 2025 Microchip Clinic $0-$35 $0-$35 N January 15, 2025 Adult Video Owner/Operator $1,545.00/yr $1,600.00/yr N January 15, 2025 Owner - not operator $1,442.00/yr $1,490.00/yr N January 15, 2025 Operator - not owner $105.00/yr $110.00/yr N January 15, 2025 Fireworks Permits $125.00 $129.00 N January 15, 2025 Hawker / Peddler Licence Temporary Use (per day/per location) $52.00 $54.00 N January 15, 2025 Stationary Use $515.00/yr $531.00/yr N January 15, 2025 SignsTemporary Sign - one month $100.00/ea $100.00/ea N No Increase Portable Sign Licence $100.00/ea $100.00/ea N No Increase Banner and Inflatable Sign $100.00/ea $100.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign installed prior to licence insurance $50.00/ea $50.00/ea N No Increase Redemption Fee - election signs $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less than 2 m² $25.00/ea $25.00/ea N No Increase Redemption Fee - all other signs $100.00/ea $100.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance Supported $125.00/ea $129.00/ea N January 1, 2025 Contested $275.00/ea $285.00/ea N January 1, 2025 Property Standards Inspection Fee $125.00 $129.00 N January 1, 2025 Second Inspection Fee $175.00 $181.00 N January 1, 2025 Subsequent Inspection Fee $225.00 $232.00 N January 1, 2025 Traffic & ParkingRemoval of obstruction from City road $115.00 $119.00 N March 1, 2025 Return Fee - basketball net or other item $115.00 $119.00 N March 1, 2025 3- 70 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date By-law and Animal Services Return Fee - shopping cart $100.00 $105.00 N January 1, 2025 PPE-Site Licence $85.00 $88.00 N January 1, 2025 PPE-Site Licence (Renewal)$60.00 $62.00 N January 1, 2025 PPE-Contractor Licence $60.00 $62.00 N January 1, 2025 PPE-Officer Licence $60.00 $62.00 N January 1, 2025 PPE-Officer Renewal $35.00 $37.00 N January 1, 2025 Park Vendor PermitsKinsmen Park $3,090.00 $3,183.00 Y January 1, 2025 Dunmoore Park $2,575.00 $2,653.00 Y January 1, 2025 Bev Morgan Park $2,060.00 $2,122.00 Y January 1, 2025 Chris Graham Fields $2,575.00 $2,653.00 Y January 1, 2025 Princess Diana Park $2,575.00 $2,653.00 Y January 1, 2025 St. Mary’s Sports Field/Amberlea Park (one vendor to service both sites) $2,060.00 $2,122.00 Y January 1, 2025 Minor Sports Organizations $51.50 $54.00 Y January 1, 2025 Tree Removal Fees For a permit requiring an inspection by the City’s arborist $150.00 $150.00 N No Increase For a permit accompanied by certified Arborist report $50.00 $50.00 N No Increase For a permit for a dead, diseased or injured tree requiring an inspection by the City’s Arborist $50.00 $50.00 N No Increase For a permit for a dead, diseased or injured tree accompanied by a certified Arborist report $0.00 $0.00 N No Increase For filing an appeal for the denial of tree removal permit $150.00 $150.00 N No Increase Waterfront Parking Hourly Rate $5.00 $5.00 Y No Increase Weekday Rate (M-F, 9-5)$2.50 $2.50 Y No Increase Monthly Permit $60.00 $60.00 Y No Increase Seasonal Permit (May1-Oct1)$165.00 $165.00 Y No Increase 4- 71 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Building Permit Fees Demolition Permit $32.00/each 100m ² of GFA min $147.00 $33.00/each 100m ² of GFA min $151.00 N January 1, 2025 Conditional Permit 10% of Appl. Permit Fee to a max of $4,990.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $5,140.00 in addition to applicable fee N January 1, 2025 Change of Use Permit $326.00 $336.00 N January 1, 2025 Authority to Occupy Permit $403.00 $415.00 N January 1, 2025 Alternative Solution $477.00/hr (4 hour min)$491.00/hr (4 hour min) 1 N January 1, 2025 Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee 1 N January 1, 2025 Revision to Permit (houses)$147.00 $151.00 N January 1, 2025 Revision to Permit (all other building types) 15% of applicable permit fee to a max of $3,264.00 15% of applicable permit fee to a max of $3,362.00 N January 1, 2025 Transfer of Permit $147.00 $151.00 N January 1, 2025 House Models -Re-examination $568.00 plus the fee prescribed in Part B as a result of any additional area 10% of applicable permit fee to a maximum of $1,467.00 $585.00 plus the fee prescribed in Part B as a result of any additional area 10% of applicable permit fee to a maximum of $1,511.00 N January 1, 2025 House Models Certification $8.15/m ² of GFA $8.40/m ² of GFA N January 1, 2025 House Models Re-certification $516.00 $531.00 N January 1, 2025 Reactivation of Dormant File $147.50 $152.00 N January 1, 2025 Building Permit Surcharge No change N Additional Inspection $463.00 $477.00 N January 1, 2025 Minimum Building Permit Fee $147.00 $160.00 N January 1, 2025 Assembly Occupancies "A" Classification (BPA1) $25.65/each m² of GFA $26.40/each m² of GFA N January 1, 2025 Care and Detention Occupancies "B" Classification (BPB1) $29.25/each m² of GFA $30.15/each m² of GFA N January 1, 2025 Residential Occupancies "C" Classification (BPC1) 1- 20 Storeys $16.20/each m² of GFA $16.70/each m² of GFA N January 1, 2025 Residential Occupancies "C" Classification (BPC1) 21 - 40 Storeys $17.65/each m² of GFA $18.15/each m² of GFA N January 1, 2025 Residential Occupancies "C" Classification (BPC1) +41 Storeys $19.05/each m² of GFA $19.60/each m² of GFA N January 1, 2025 Business & Personal Services Occupancies "D" Classification (BPD1) Single storey buildings * Multi storey buildings ** * 16.20 per m² of floor area or part thereof ** 20.00 per m² of floor area or part thereof * 16.65 per m² of floor area or part thereof ** 20.60 per m² of floor area or part thereof N January 1, 2025 Mercantile Occupancies "E" Classification (BPE1) Single storey buildings * Multi storey buildings ** *6.60 per m² of floor area or part thereof ** 12.00 per m² of floor areaor part thereof * 16.65 per m² of floor area or part thereof ** 20.60 per m² of floor area or part thereof N January 1, 2025 City Development - Building These fees are imposed under the authority of the Building Code Act , 1992, C.23 5- 72 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Building Industrial Occupancies "F" Classification Unserviced storage buildings, unfinished basements ˄ Parking garages and other industrial buildings ˄˄ ˄ 6.60 per m² of floor area or part thereof ˄˄ 12.00 per m² of floor area or part thereof ˄ 6.80 per m² of floor area or part thereof ˄˄ 12.35 per m² of floor area or part thereof N January 1, 2025 Low Human Occupancies "G" Classification New Permit Classification per NBC/OBC 6.80 per m² of floor area or part thereof N January 1, 2025 Interior Partitioning and Finishing (including new tenant fit-ups, apartments in houses, and Finished basements). $6.00/each m² of GFA $6.15/each m² of GFA N January 1, 2025 Minor Residential Structures and Alterations, including; (each) Decks, gazebos, trellis, pergola, pool equip. shed, cabanas Loadbearing wall removal, basement walkout Fireplace, wood stove Garage, carport, storage shed Water and sewer connection Other similar minor projects associated with a residential use $147.00 $152.00 N January 1, 2025 Temporary Sales Centres (Max. 2 Years)$1,910.00 $1,967.00 N January 1, 2025 Minor Non-Residential Structures, including; (each) School portables Decks, gazebos, sheds, trellis/sunshades Temporary prefabricated trailers Tents or Garden Centres Other similar minor structures associated with a non-residential use $421.00 $434.00 N January 1, 2025 Alterations, Building and Designated Structures Not Provided Above $16.20/each $1,000.00 of construction value $16.65 per $1,000.00 of construction value ( f ) N January 1, 2025 Solar Collector for All Buildings $289.00 Flat Fee $297.00 Flat Fee N January 1, 2025 Wind Turbines $15.00/each $1,000.00 of construction value $297.00 Flat Fee N January 1, 2025 Final Inspection Performance Deposit (new detached and semi-detached dwelling units) $2,315.00 $2,315.00 N No Increase Mag Locks (Per building fee - allows for multiple devices to be installed) $345.00 Flat Fee $345.00 Flat Fee N No Increase Fire Alarm Installation/Replacement (stand alone) - include devices, panel and associated components $400.00 $400.00 N No Increase Fire Suppression System - include sprinklers, kitchen systems, and specialized systems(when submitted separately from parent document – stand alone permit) $400.00 $400.00 N No Increase Building permit fees are required to meet the City costs to administer and enforce the Building Code Act . Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule. Note, GFA represents Gross Floor Area. 6- 73 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Building Sign Permit Fees Ground Sign $595.00 $615.00 N January 1, 2025 Wall Sign $595.00 $615.00 N January 1, 2025 Development Sign $595.00 $615.00 N January 1, 2025 Billboard Permit $595.00 $615.00 N January 1, 2025 Additional fee for any sign installed prior to permit issuance $595.00 $615.00 N January 1, 2025 Revision Fee $173.00 $178.00 N January 1, 2025 Sign Variance - ground sign, wall sign or development sign $663.00 $695.00 N January 1, 2025 Miscellaneous Charges Lawyer Compliance Letter Building Code and Zoning Matters $195.00 $200.00 N January 1, 2025 Legal Matters $142.00 $146.00 N January 1, 2025 Site Plan Control Matters $142.00 $146.00 N January 1, 2025Recovery of costs for Clandestine Investigations $2,900 $2,987.00 Y January 1, 2025 Administrative Fee for Processing Clandestine Investigations $605.00 $623.00 N January 1, 2025 Administrative Fee for Registering Orders or Agreements on Title $142.00 $146.00 Y January 1, 2025 Request for Building and/or Planning Records Search (Minor) $25.00 $25.00 Y No Increase Request for Building and/or Planning Records $55.00 $56.50 January 1, 2025 After Hours Inspections $202.00/hr. (4 hr. min)$250.00/hr. (4 hr. min)N January 1, 2025Licence/Zoning Compliance Letter $195.00 $200.00 N January 1, 2025 Records Management Fee (houses and other minor residential alterations) $13.00 $13.00 N No Increase Records Management Fee (all other permit applications) 3% to a maximum of $303.00 ($12.60 min) 3% to a maximum of $303.00 ($12.60 min) N No Increase Daycare Compliance Letter $552.00 $570.00 N January 1, 2025 AGCO Compliance Letters $163.00 $167.00 N January 1, 2025 Complaint driven inspection after 2nd site visit for the same matter or closely related as verified by City Staff $142.00 $150.00 N January 1, 2025 *** Building Permit Surcharges (min. permit fee applies)Footings/Foundations Commenced 25% of Fee 25% of Fee N No IncreaseFraming Commenced 50% of Fee 50% of Fee N No IncreaseFraming Substantially Complete 75% of Fee 75% of Fee N No Increase Building envelope is substantially complete 95% of Fee 95% of Fee N No Increase Any other work requiring the issuance of a building permit (i.e.: HVAC, plumbing, site works...) i) if 25% of the scope of work substantially completed 25% of Fee 25% of Fee N No Increase ii) if 50% of the scope of work substantially completed 50% of Fee 50% of Fee N No Increase iii) if 75% of the scope of work substantially completed 75% of Fee 75% of Fee N No Increase iv) if 95% of the scope of work issubstantially completed 95% of Fee 95% of Fee N No Increase Demolition or partial demolition has commenced 100% of Fee 100% of Fee N No Increase 7- 74 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date These fees are imposed under the authority of the Planning Act, R.S.O. 1990, c.P.13 Planning Documents Pickering Official Plan $225.00 $225.00 Y No IncreaseOfficial Plan Compendium $50.00 $50.00 Y No Increase Guidelines and Special Studies - 30 pages or less New $0.50 per page Y January 1, 2025 Guidelines and Special Studies - Greater than 30 pages New $50.00 Y January 1, 2025 Zoning By-laws Council adopted Consolidated Zoning By-law - Text New $50.00 Y January 1, 2025 Council adopted Consolidated Zoning By-law - Full set of Schedules New $100.00 Y January 1, 2025 3036 - Set 13 Volume $110.00 $110.00 Y No Increase 3036 - By Volume $15.00 $15.00 Y No Increase 2511, 2520, 3037, 7364/14 (Seaton), 7553/17 (City Centre)$50.00 $50.00 Y No Increase Zoning By-laws Digital (each)$15.00 $15.00 Y No Increase20 Year Household & Population Projections $30.00 $30.00 Y No Increase Fiche Prints Price Varies Price Varies Y No Increase Special Mapping Requests $64.30 $66.00/hr.Y January 1, 2025 Telecommunications Tower Approval $9,635.00 $9,925.00 N January 1, 2025 Committee of Adjustment/Land Division Minor Variance Applications to recognize an "as built condition"Double the regular fee Double the regular fee N No Increase Accessory buildings, structures, decks, platforms & driveway widening $830.00 $855.00 N January 1, 2025 Residential Minor (a lot for a detached dwelling unit, semi-detached dwelling unit and/or freehold townhouse dwelling unit) Single Variance $1,110.00 $1,145.00 N January 1, 2025Multiple Variances $1,410.00 $1,450.00 N January 1, 2025 Residential Major (all other residential and mixed use buildings)Single Variance $2,520.00 $2,595.00 N January 1, 2025Multiple Variances $2,740.00 $2,820.00 N January 1, 2025Institutional, Commercial & Industrial Single Variance $3,070.00 $3,160.00 N January 1, 2025Multiple Variances $3,590.00 $3,700.00 N January 1, 2025Tabling Fee & Recirculation (applicant initiated) $770.00 $795.00 N January 1, 2025 Special Meeting $4,880.00 $5,025.00 N January 1, 2025 Consent Application for severance (creation of new lots) $4,350.00 $4,480.00 N January 1, 2025 Application for Title Validation, Long Term Lease, Easement, and Lot Line Adjustment $1,980.00 $2,040.00 N January 1, 2025 Stamping Fee $1,110.00 $1,145.00 N January 1, 2025 Restamping Fee $280.00 $290.00 N January 1, 2025 Cash-in-Lieu of Parkland Conveyance For the creation of up to 3 additional lots (price per lot created)$7,635.00 $7,865.00 N January 1, 2025 City Development - Planning 8- 75 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Planning For the creation of more than 3 additional lots See Parkland By-law See Parkland By-law N No Increase Council authorization to proceed by land division instead of draft plan of subdivision1 $9,550.00 $9,835.00 N January 1, 2025 Application for Pre-Consultation Simple2 $350.00 $360.00 N January 1, 2025 Site Plans New $1,500.00 N January 1, 2025 All other applications $3,500.00 $3,600.00 N January 1, 2025 Zoning By-law Amendment Zoning By-law Amendment - Major 3 - Base Fee $21,400.00 $22,040.00 N January 1, 2025 Plus Fee per Residential UnitFirst 25 units (1-25)$520.00 $535.00 N January 1, 2025Next 75 units (26-100)$390.00 $400.00 N January 1, 2025Next 100 units (101-200)$320.00 $330.00 N January 1, 2025 All additional units (201+)$135.00 $140.00 N January 1, 2025 Plus Fee per Ha of Non-Residential Land Area (or part thereof) 4 $1,450.00 $1,500.00 N January 1, 2025 Plus Fee per Ha of Development Block Land Area (or part thereof) 5 $675.00 $695.00 N January 1, 2025 Zoning By-law Amendment - Minor 6 $13,600.00 $14,000.00 N January 1, 2025 Zoning By-law - Recirculation 7 $2,060.00 $2,120.00 N January 1, 2025 Additional fee if within Oak Ridges Moraine or Greenbelt $2,650.00 $2,730.00 N January 1, 2025 Zoning By-law - Removal of Holding $3,925.00 $4,050.00 N January 1, 2025Zoning By-law - Removal of Holding (Complex/Block Plan Required) $20,300.00 $20,900.00 N January 1, 2025 Zoning By-law - Extension of Temporary Use By-law $20,300.00 $20,900.00 N January 1, 2025 Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase Minister Zoning Order Minister Zoning Order Amendment - Major 8 $3,000.00 $3,100.00 N January 1, 2025 Minister Zoning Order Amendment - Minor 9 $2,500.00 $2,575.00 N January 1, 2025 Official Plan Amendment Pickering Official Plan Amendment - Major 10 $106,000.00 $109,180.00 N January 1, 2025 Pickering Official Plan Amendment - Minor 11 $52,000.00 $53,560.00 N January 1, 2025 Pickering Official Plan Amendment - Recirculation 7 $6,500.00 $2,125.00 N January 1, 2025 Additional fee if within Oak Ridges Moraine or Greenbelt $3,100.00 $2,730.00 N January 1, 2025 Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase Regional Official Plan - Amendment (not part of a Pickering OPA) $40,000.00 $41,200.00 N January 1, 2025 Neighbourhood Development Guideline Amendment 1 $4,430.00 $6,410.00 N January 1, 2025 9- 76 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Planning Draft Plan of Subdivision Base Fee $74,000.00 $76,220.00 N January 1, 2025 Plus Fee per Residential Unit First 25 units (1-25)$1,085.00 $1,120.00 N January 1, 2025 Next 75 units (26-100)$875.00 $900.00 N January 1, 2025Next 100 units (101-200)$690.00 $710.00 N January 1, 2025All additional units (201+)$440.00 $455.00 N January 1, 2025 Plus Fee per Ha of Non-Residential Land Area (or part thereof) 4 $345.00 $355.00 N January 1, 2025 Plus Fee per Ha of Development Block Land Area (or part thereof) 5 $220.00 $225.00 N January 1, 2025 Draft Plan of Subdivision - Recirculation 7 $2,060.00 $2,120.00 N January 1, 2025 Additional fee if within Oak Ridges Moraine or Greenbelt $3,605.00 $2,730.00 N January 1, 2025 Applicant-Initiated Major Revisions (prior to Draft Plan Approval) $23,000.00 $23,690.00 N January 1, 2025 Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase Revisions to Draft Approved Plan - (redline revisions) Base Fee $28,400.00 $29,250.00 N January 1, 2025 Plus Fee per Additional Residential Units First 25 units (1-25)$1,100.00 $1,135.00 N January 1, 2025Next 75 units (26-100)$900.00 $925.00 N January 1, 2025 Next 100 units (101-200)$710.00 $730.00 N January 1, 2025 All additional units (201+)$450.00 $465.00 N January 1, 2025Plus Fee per additional Non-Residential Ha (or part thereof) of Land Area $355.00 $365.00 N January 1, 2025 Plus Fee per additional Development Block Ha (or part thereof) of Land Area $220.00 $225.00 N January 1, 2025 Revision to Draft Approved Plan - Recirculation 7 $2,060.00 $2,120.00 N January 1, 2025 Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase Extension to Draft Approved PlanBase Fee New $3,000.00 N January 1, 2025 Release of Draft Plan of Subdivision/Clearance Fee $2,100.00 $2,165.00 N January 1, 2025 Plan of Condominium Draft Plan of Condominium $19,575.00 $20,160.00 N January 1, 2025Common Element Condominium $28,200.00 $29,045.00 N January 1, 2025 Plan of Condominium Recirculation 7 $2,060.00 $2,120.00 N January 1, 2025 Condominium Conversion $35,000.00 $36,050.00 N January 1, 2025 Revisions to a Draft Approved Plan - (redline revisions)$3,200.00 $3,295.00 N January 1, 2025 Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase 10- 77 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Planning Release of Draft Plan of Condominium/Clearance Fee $2,100.00 $2,165.00 N January 1, 2025 Site Plan 12 Residential See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase Commercial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase Industrial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase All Uses (Residential, Non-Residential, Mixed-Use) - Base Fee $18,600.00 $19,160.00 N January 1, 2025 Plus Fee per Residential UnitFirst 25 units (1-25)$650.00 $670.00 N January 1, 2025Next 75 units (26-100)$500.00 $515.00 N January 1, 2025 Next 100 Units (101-200)$355.00 $365.00 N January 1, 2025 All additional units (201+)$80.00 $80.00 N January 1, 2025Plus Fee per 2,000 m2 of Non-Residential GFA $6,300.00 $6,490.00 N January 1, 2025 Site Plan Recirculation 7 $2,060.00 $2,120.00 N January 1, 2025 Minor Revision to approved Site Plan 13 $2,505.00 $2,580.00 N January 1, 2025 Major Revision to approved Site Plan Application base fee plus additional units and additional non-residential GFA Application base fee plus additional units and additional non-residential GFA N No Increase Credit for Pre-submission Review Equal to the amount of the Pre-submission Review fee previously paid Equal to the amount of the Pre-submission Review fee previously paid N No Increase Site Plan Agreement and Clearance of Conditions $0.00 $0.00 N No Increase Compliance Inspections/LC Release Report (includes 2 inspections) $1,000.00 $1,030.00 N January 1, 2025 Additional Compliance Inspections $450.00 $465.00 N January 1, 2025 Other Fees Request for Zoning Information $60.00 $65.00 N January 1, 2025 Preliminary Zoning Review - Residential (single, semi, townhouse, accessory structure) initial review + 1 revision $160.00 $165.00 N January 1, 2025 Preliminary Zoning Review - Development (within infill precincts, ORM, or requiring MDS calculation) initial review + 1 revision $590.00 $610.00 N January 1, 2025 Preliminary Zoning Review - Mixed-use/Multi Residential/Non-Residential (industrial, commercial, institutional) initial review + 1 revision $700.00 $1,400.00 N January 1, 2025 Preliminary Zoning Review - All Fee Types (After two reviews already provided.)New 50% of the fee type N January 1, 2025 Peer Reviews Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y No Increase Minor Revision to Approved Condo Site Plan (by unit owner) i.e., decks, sheds, fences $120.00 $125.00 N January 1, 2025 File Reactivation 14 $5,390.00 $5,550.00 N January 1, 2025 11- 78 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Planning Opinion Letter for Complex Inquiries $1,240.00 $1,275.00 N January 1, 2025Add Street Name to Approved List $1,105.00 $1,140.00 Y January 1, 2025Request to Change Municipal Address $1,105.00 $1,140.00 Y January 1, 2025 Request for Exception to Council Adopted Policies on Municipal Addressing and Street Naming $6,225.00 $6,410.00 N January 1, 2025 Any other matter requiring a Report to Committee or Council $6,225.00 $6,410.00 N January 1, 2025 Fee Refunds When an application 15 is withdrawn before it has been circulated New 90% of original fee 16 N January 1, 2025 When an application 15 is withdrawn: 1. Before an Open House meeting or aStatutory Public meeting has been held; or 2. After the first submission comments havebeen provided to the applicant, but before a second submission has been submitted. New 50% of original fee 16 N January 1, 2025 When an application 15 is withdrawn: 1. After an Open House meeting or a StatutoryPublic meeting has been held; or 2. After the second submission has beenreceived. New No refund N January 1, 2025 Minor Variance or Land Division that is withdrawn before public notice is mailed New 90% of original fee 16 N January 1, 2025 Minor Variance or Land Division that is withdrawn after notice is mailed New No refund N January 1, 2025 When a request for a Pre-consultation has been withdrawn before a Pre-consultation New 50% of original fee 16 N January 1, 2025 When a Pre-consultation has been held New No refund N January 1, 2025 1. Charged only if no other planning applications or reports are being processed by Council. - an application relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law- an application which requires major technical studies and extensive consultation 4. Applies to blocks intended to be developed for commercial, industrial, and institutional uses (including school blocks). 5. Excludes lands to be conveyed for roads, parkland, natural hazards, and stormwater or other public infrastructure. - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot- application for Temporary Use 7. Application fees include two resubmissions before re-circulation fees apply. Recirculation fees will be charged for the fourth submission and every submission thereafter. 2. Applications for severance (creation of new lots), Oak Ridges Moraine applications, minor additions to existing bldgs (up to 20% of the current gross floor area) and inclusion of related uses. 3. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the followingconditions: 6. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: 8. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required.9. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. 10. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implicationsbeyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: 12- 79 - User Fee or Charge 2024 Approved Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date City Development - Planning 12. Zoning review and comments are not included in the Site Plan Application Fee. Preliminary Zoning Review must be paid separately. - an application involving significant changes to the policies of the Official Plan - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses 11. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. 13. Minor revisions to approved Site Plans include, but are not limited to: - accessory structures - façade changes - minor parking lot expansions (not to exceed 25% of the existing parking supply) - development of detached dwellings and accessory structures on the Oak Ridges Moraine - garden centres - restaurant patios - additions to existing buildings not exceeding, the lesser of, 1,000 square metres and 25% of the existing GFA 14. Fee applies to planning applications that have been inactive over 1 year 15. Applications include Official Plan Amendments, Zoning By-law Amendments, Draft Plan of Subdivision, Draft Plan of Condominium, and Site Plan Applications. 16. Also subject to deduction of credit card fee if paid by credit card. 13- 80 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Fitness Services Personal Training $100.00 $103.00 Y January 1, 2025 $117.00 $121.00 Y January 1, 2025 Personal Training $242.00 $254.00 Y January 1, 2025 $283.00 $297.00 Y January 1, 2025 Personal Training $467.00 $490.00 Y January 1, 2025 $548.00 $575.00 Y January 1, 2025 Personal Training $678.00 $698.00 Y January 1, 2025 $796.00 $820.00 Y January 1, 2025 Personal Training $873.00 $899.00 Y January 1, 2025 $1,035.00 $1,066.00 Y January 1, 2025 Buddy Training 5 Pack - Members $105.00 $113.00 Y January 1, 2025 - Non-members $124.00 $133.00 Y January 1, 2025 Buddy Training 10 Pack - Members $204.00 $218.00 Y January 1, 2025 - Non-members $240.00 $257.00 Y January 1, 2025 Buddy Training 15 Pack - Members $297.00 $327.00 Y January 1, 2025 - Non-members $349.00 $384.00 Y January 1, 2025 Buddy Training 20 Pack - Members $385.00 $424.00 Y January 1, 2025 - Non-members $453.00 $499.00 Y January 1, 2025 Semi Private Pilates Reformer $181.00 $186.00 Y January 1, 2025 Private Pilates Reformer 5 - 1 hour sessions $361.00 $366.00 Y January 1, 2025 Private Yoga Therapy Intro Pack Members $126.00 $130.00 Y January 1, 2025 Non-members $146.00 $150.00 Y January 1, 2025 Private Yoga Therapy 5 Pack Members $306.00 $315.00 Y January 1, 2025 Non-members $352.00 $363.00 Y January 1, 2025 Private Yoga Therapy 10 Pack Members $592.00 $610.00 Y January 1, 2025 Non-members $680.00 $700.00 Y January 1, 2025 Private Yoga Therapy 15 Pack Members $857.00 $866.00 Y January 1, 2025 Non-members $985.00 $995.00 Y January 1, 2025 Private Yoga Therapy 20 Pack Members $1,107.00 $1,118.00 Y January 1, 2025 Non-members $1,275.00 $1,288.00 Y January 1, 2025 Fascia Stretch Therapy Single Session Members New $80.00 Y January 1, 2025 Non-members New $92.00 Y January 1, 2025 Fascial Stretch Therapy Intro Pack Members $126.00 $130.00 Y January 1, 2025 Non-members $146.00 $150.00 Y January 1, 2025 Community Services User Fee or Charge Personal Training Intro Pack - Members - Non-members 5 pack - Members - Non-members 20 Pack - Members - Non-members 5 - 1 hour sessions 10 pack - Members - Non-members 15 Pack - Members - Non-members 14- 81 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Fascial Stretch Therapy 5 pack Members $306.00 $315.00 Y January 1, 2025 Non-members $352.00 $363.00 Y January 1, 2025 Fascial Stretch Therapy 10 pack Members $592.00 $610.00 Y January 1, 2025 Non-members $680.00 $700.00 Y January 1, 2025 Fascial Stretch Therapy 15 Pack Members $857.00 $866.00 Y January 1, 2025 Non-members $985.00 $995.00 Y January 1, 2025 Fascial Stretch Therapy 20 Pack Members $1,107.00 $1,118.00 Y January 1, 2025 Non-members $1,275.00 $1,288.00 Y January 1, 2025 Members Hourly Rate $11.85 $12.68 Y January 1, 2025 Non-members Hourly Rate $26.54 $27.34 Y January 1, 2025 Programs Fitness Registered - Children Children- Group Fit Hourly Rate $9.27 $9.55 N June 1, 2025 Fitness Registered - family Family- Group Fit $13.13 $13.52 Y June 1, 2025 $4.25 $4.38 N June 1, 2025 Fitness Registered - Teens Teen - Group Fit Hourly Rate $9.13 $9.40 N June 1, 2025Teen - Small Group Training Hourly Rate $10.00 $10.30 N June 1, 2025 Fitness Registered - Adults Adult Group Fit - Pilates/Yoga Hourly Rate $9.66 $9.95 Y June 1, 2025 Adult Group Fit - General Fitness Hourly Rate $9.66 $9.95 Y June 1, 2025 Adult Group Fit - Dance Fitness Hourly Rate $9.66 $9.95 Y June 1, 2025 Adult Group Fit - Cycle Hourly Rate $9.66 $9.95 Y June 1, 2025 Adult Group Fit - Outdoors Hourly Rate $6.63 $7.36 Y January 1, 2025 Adult Group Fit - Pre/Post Natal Hourly Rate $9.66 $9.95 Y June 1, 2025 Adult Pilates Reformer Hourly Rate $16.74 $17.24 Y June 1, 2025 Fitness Special Events member hourly rate $8.92 $9.19 Y January 1, 2025 non-member hourly rate $13.73 $14.14 Y January 1, 2025 Yoga Retreat Hourly rate $16.33 $17.72 Y January 1, 2025 Adult Hourly Rate $11.85 $12.21 Y June 1, 202555+Hourly Rate $8.18 $8.43 Y June 1, 2025 55+ Group Fit - Pilates/Yoga Hourly Rate $6.90 $7.11 Y June 1, 2025 55+ Group Fit - General Fitness Hourly Rate $6.90 $7.11 Y June 1, 2025 55+ Group Fit - Dance Fitness Hourly Rate $6.90 $7.11 Y June 1, 2025 55+ Group Fit - Cycle Hourly Rate $7.20 $7.11 Y January 1, 2025 55+ Group Fit - Outdoors Hourly Rate $6.79 $6.99 Y January 1, 2025 55+ Pilates Reformer Hourly Rate $13.83 $13.83 Y No Increase Adult Fitness Workshops (partner yoga, Zumba party, etc.) Fitness Small Group Personal Training Fitness Registered - adult 55+ Specialty Small Group Training (New Year Kick Start Challenge, Fall Fit Challenge, etc.) 1 adult & 1 child - Hourly Rate each additional Family member - Hourly Rate 15- 82 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Aquatic Programs Preschool/Children's swim lessons $105.06 $108.21 N April 1, 2025 Youth swim lessons $115.36 $118.82 N April 1, 2025 Bronze Star $120.51 $124.13 N April 1, 2025 Bronze Medallion & Emergency First Aid * $230.00 $236.90 N April 1, 2025 Bronze Cross $189.52 $203.00 N April 1, 2025 NLS $322.39 $332.06 Y April 1, 2025 Lifesaving Society Assistant Instructor 18 hours $125.00 $128.75 Y April 1, 2025 Lifesaving Society Swim For Life Instructor 25 hours $213.00 $219.39 Y April 1, 2025 Lifesaving Society Instructors & Emergency First Aid $204.00 $210.12 Y April 1, 2025 Standard First Aid/CPR $128.75 $132.61 Y April 1, 2025 Standard First Aid/CPR (Staff) $64.38 $66.31 Y April 1, 2025 SFA/CPR Recert. (Staff)$48.41 $49.86 Y April 1, 2025 CPR $60.00 $61.80 Y April 1, 2025 Adult Swimmer $115.36 $118.82 Y April 1, 2025 Adult Swimmer $105.06 $108.21 Y April 1, 2025 Private Classes $311.06 $320.39 N April 1, 2025 Semi-Private Classes $189.52 $195.21 N April 1, 2025 Aquafit $104.03 $107.15 Y April 1, 2025 Aquafit $160.05 $164.85 Y April 1, 2025 Specialty Aquafit $82.40 $84.87 Y April 1, 2025 Specialty Aquafit $126.77 $130.57 Y April 1, 2025 Aquafit Pay As You Go $13.00 $13.39 Y April 1, 2025 Aquafit Pay As You Go $6.50 $6.70 Y April 1, 2025 5 Pass $65.00 $66.95 Y April 1, 2025 Senior 5 pass $32.50 $33.48 Y April 1, 2025 $65.00 $66.95 Y April 1, 2025 Private 30 minutes $35.02 $36.07 N April 1, 2025 Museum2U Program (Gr. K-3)One - 45 minutes $105.00 $108.00 N January 1, 2025Museum2U Program (Gr. K-3)$210.00 $216.00 N January 1, 2025Museum 2U (Gr. 6-8)$300.00 $309.00 N January 1, 2025 (Flat Rate Cost) Museum2U Programs (seniors)$175.00 $180.53 Y January 1, 2025 Preschool Programs Kindergym Hourly Rate $11.00 $11.33 N January 1, 2025 Preschool - Speciality (P&T)$12.93 $13.32 N January 1, 2025 Preschool Hourly Rate $10.70 $11.02 N January 1, 2025 Preschool Dance Hourly Rate $13.20 $13.60 N January 1, 2025 Preschool - Skating Hourly Rate $16.40 $16.89 N January 1, 2025 Children's Sport $7.70 $7.93 N January 1, 2025 Children's Sport - w Parent $15.40 $15.86 N January 1, 2025 Children's Karate $5.80 $5.97 N January 1, 2025 Ten - 30 minute classes Ten - 45 minute classes Sixteen hours Eight hours Six hours Ten - 55 minute classes Ten - 30 minute classes Ten - 30 minute classes Ten - 1 hour classes 24-hour program 24-hour program Forty hour program 24 hours Sixteen hours Senior - 45 or 55 minute class Senior 10 pass Museum Education Outreach Programs (for students and non-students)(Per Group Fee <40) No HST for students/ HST for adults/seniors Two - 45 minutesTwo - 2 hour programs Ten - 30 minute classes Ten - 55 minute classes Twenty - 55 minute classes Ten - 45 minute classes Twenty - 45 minute classes Add: Adult - 45 or 55 minute class Hourly Rate Hourly Rate Hourly Rate Museum Guest Speaker Presentations One - 1 hour outreach program Hourly Rate Children & Youth Programs 16- 83 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Children's Pottery $14.50 $14.94 N January 1, 2025 Children's Art $5.50 $5.67 N January 1, 2025 Children's Skating $12.13 $12.49 N January 1, 2025 Children's Performing Arts $8.80 $9.06 N January 1, 2025 Children's Dance - w Parent $17.80 $18.33 N January 1, 2025 Children's Cooking $12.80 $13.18 N January 1, 2025 Children's Specialty Program $15.94 $16.42 N January 1, 2025 Children's Specialty Workshop $14.00 $14.42 N January 1, 2025 Children's Language Hourly Rate $10.70 $11.02 N January 1, 2025 Children's Dance Hourly Rate $10.53 $10.85 N January 1, 2025 Children's Music Hourly Rate $8.70 $8.90 N January 1, 2025 High Five 15+$19.91 $20.51 Y January 1, 2025 Youth Training Workshops $8.52 $8.78 Y January 1, 2025 Youth Sport $11.15 $11.48 Y January 1, 2025 Youth Art $6.27 $6.46 Y January 1, 2025 Youth Pottery $14.50 $14.94 Y January 1, 2025 Youth Dance $9.30 $9.58 Y January 1, 2025 Youth Specialty $8.47 $8.72 Y January 1, 2025 Youth Cooking New $12.50 Y January 1, 2025 Mini Sampler $7.78 $8.01 N January 1, 2025 Virtual Programs Adult Programs Adult Sport Hourly Rate $7.97 $8.21 Y January 1, 2025 Adult Dance Hourly Rate $7.70 $7.93 Y January 1, 2025 Adult Art Hourly Rate $4.92 $5.07 Y January 1, 2025 Adult Pottery Hourly Rate $7.82 $8.05 Y January 1, 2025 Adult Music Hourly Rate $7.52 $7.75 Y January 1, 2025 Adult Skating Hourly Rate $11.58 $11.93 Y January 1, 2025 Adult Specialty $4.43 $4.56 Y January 1, 2025 Adult Language Hourly Rate $4.65 $4.79 Y January 1, 2025 Adult Cooking Hourly Rate $5.34 $8.03 Y January 1, 2025 Adult Specialty Cooking Hourly Rate $5.89 $10.69 Y January 1, 2025 Adult Virtual (Language, Art)$8.76 $9.02 Y January 1, 2025 Older Adult Programs Adults 55+ Sport Hourly Rate $2.97 $3.06 Y January 1, 2025 Adults 55+ Language Hourly Rate $2.97 $3.06 Y January 1, 2025 Adults 55+ Dance Hourly Rate $4.16 $4.28 Y January 1, 2025 Adults 55+ Music Hourly Rate $6.64 $6.84 Y January 1, 2025 Adults 55+ Art Hourly Rate $2.97 $3.06 Y January 1, 2025 Adult 55+ Pottery Hourly Rate $5.55 $5.72 Y January 1, 2025 Adults 55+ Cooking Hourly Rate $4.60 $6.88 Y January 1, 2025 Adults 55+ - Specialty Cooking Hourly Rate New $8.03 Y January 1, 2025 Adults 55+ Specialty / Virtual Hourly Rate $3.27 $3.37 Y January 1, 2025 Adults 55+ Workshop - Paint Day $15.10 $15.55 Y January 1, 2025 Adult 55+ - Specialty Workshop Hourly Rate New $22.00 Y January 1, 2025 Adult 55+ Gardening Hourly Rate New $3.15 Y January 1, 2025 Museum Programs Mother's Day Tea $27.50 $42.00 Y January 1, 2025 Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate One - 1.5 hour sitting Hourly Rate Hourly Rate 17- 84 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Retro Recipes (7 Week Workshop)Hourly Rate $7.71 $7.94 Y January 1, 2025 Ghost Walk Hourly Rate $23.50 $24.78 Y January 1, 2025 PMV Kidz Club (Drop-off)Hourly Rate $7.00 $9.67 N January 1, 2025 Museum Outreach Per Activity $5.00 $5.65 Y January 1, 2025 Escape Room Per Activity $85.00 $115.04 Y January 1, 2025Children's Program Hourly Rate $7.00 $7.21 N January 1, 2025 PMV 30 Min Workshop (all ages)Hourly Rate New $16.00 Y January 1, 2025 Blacksmith Workshop Kit Hourly Rate New $28.17 Y January 1, 2025 Plot to Plate (Heirloom Edition)Hourly Rate New $6.53 Y January 1, 2025 Seasonal Workshop Hourly Rate New $24.33 Y January 1, 2025 Tea and Talk Per Activity New $25.96 Y January 1, 2025 Camps Extend a Camp $4.53 $4.67 N January 1, 2025 Full Day Program $7.28 $7.50 N January 1, 2025 Counsellor in Training $5.08 $5.23 N January 1, 2025 Assistant Counsellor $25.00 $25.75 N January 1, 2025 Basic Health Adult $478.95 $493.27 Y April 1, 2025 Adult $214.24 $220.65 Y April 1, 2025 Adult $383.16 $394.62 Y April 1, 2025 Youth $283.25 $291.72 Y April 1, 2025 Youth Seasonal $128.75 $132.60 Y April 1, 2025 Family $1,003.22 $1,033.22 Y April 1, 2025 Health + Adult Annual $691.13 $711.79 Y April 1, 2025 Adult Seasonal $311.06 $320.36 Y April 1, 2025 Adult Corporate $553.11 $569.65 Y April 1, 2025 Youth Annual $345.05 $355.37 Y April 1, 2025 Youth Seasonal $155.53 $160.18 Y April 1, 2025 Family Annual $1,381.23 $1,422.53 Y April 1, 2025 Student Annual $553.11 $569.65 Y April 1, 2025 Student Seasonal $241.00 $248.21 Y April 1, 2025 Basic Squash Adult $606.67 $624.81 Y April 1, 2025 $272.95 $281.11 Y April 1, 2025 Adult corporate $486.16 $500.70 Y April 1, 2025 Youth $272.95 $281.11 Y April 1, 2025 $121.54 $125.17 Y April 1, 2025 Family $1,183.47 $1,218.86 Y April 1, 2025 Squash + Adult Annual $761.17 $783.93 Y April 1, 2025 Adult Seasonal $342.99 $353.25 Y April 1, 2025 Adult Corporate $608.73 $626.93 Y April 1, 2025 Youth Annual $380.07 $391.43 Y April 1, 2025 Camp (March Break, Summer, PA Day and Winter) Hourly Rate Hourly Rate Annual Seasonal Corporate Annual Annual Hourly Rate Minimum 4 weeks Memberships: Chestnut Hill Development Recreation Complex Annual Seasonal Annual Annual Seasonal Annual 18- 85 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Youth Seasonal $170.98 $176.09 Y April 1, 2025 Family Annual $1,523.10 $1,568.64 Y April 1, 2025 Student Annual $607.70 $625.87 Y April 1, 2025 Student Seasonal $265.00 $272.92 Y April 1, 2025 Basic Racquetball Adult $551.05 $567.53 Y April 1, 2025 $249.26 $256.71 Y April 1, 2025 Adult corporate $440.84 $454.02 Y April 1, 2025 Youth $248.23 $255.65 Y April 1, 2025 $111.24 $114.57 Y April 1, 2025 Family $1,075.32 $1,107.47 Y April 1, 2025 Racquetball + Adult Annual $692.16 $712.86 Y April 1, 2025 Adult Seasonal $312.09 $321.42 Y April 1, 2025 Adult Corporate $554.14 $570.71 Y April 1, 2025 Youth Annual $360.50 $371.28 Y April 1, 2025 Youth Seasonal $161.71 $166.55 Y April 1, 2025 Family Annual $1,398.74 $1,440.56 Y April 1, 2025 Basic Tennis (Resident) Adult Resident Annual $606.67 $624.81 Y April 1, 2025 Resident Seasonal $272.95 $281.11 Y April 1, 2025 Youth Resident Annual $272.95 $281.11 Y April 1, 2025 Resident Seasonal $123.60 $127.30 Y April 1, 2025 Family Resident Annual $1,183.47 $1,218.86 Y April 1, 2025 Tennis + (Resident) Adult Resident Annual $765.29 $788.17 Y April 1, 2025 Resident Seasonal $354.32 $364.91 Y April 1, 2025 Youth Resident Annual $380.07 $391.43 Y April 1, 2025 Resident Seasonal $170.98 $176.09 Y April 1, 2025 Family Resident Annual $1,521.31 $1,566.80 Y April 1, 2025 Basic Tennis (Non-Resident) Adult Non-resident Annual $692.16 $712.86 Y April 1, 2025 Non-resident Seasonal $311.06 $320.36 Y April 1, 2025 Youth Non-resident Annual $345.05 $355.37 Y April 1, 2025 Non-resident Seasonal $155.53 $160.18 Y April 1, 2025 Family Non-resident Annual $1,384.32 $1,425.71 Y April 1, 2025 Tennis + (Non-Resident) Adult Non-resident Annual $886.83 $913.35 Y April 1, 2025 Non-resident Seasonal $398.61 $410.53 Y April 1, 2025 Youth Non-resident Annual $442.90 $456.14 Y April 1, 2025 Non-resident Seasonal $199.82 $205.79 Y April 1, 2025 Family Non-resident Annual $1,783.96 $1,837.30 Y April 1, 2025 Golden Adult Annual $1,789.11 $1,842.60 Y April 1, 2025 Adult Seasonal $804.43 $828.48 Y April 1, 2025 Adult Corporate $1,431.70 $1,474.51 Y April 1, 2025 Annual Seasonal Annual Annual Seasonal Annual 19- 86 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Youth Annual $654.05 $673.61 Y April 1, 2025 Youth Seasonal $294.58 $303.39 Y April 1, 2025 Family Annual $3,337.20 $3,436.98 Y April 1, 2025 Basic Fitness Adult Annual $478.95 $493.27 Y April 1, 2025 Adult Seasonal $214.24 $220.65 Y April 1, 2025 Youth Annual $283.25 $291.72 Y April 1, 2025 Youth Seasonal $128.75 $132.60 Y April 1, 2025 Family Annual $1,038.24 $1,069.28 Y April 1, 2025 Fitness + Adult Annual $588.13 $605.72 Y April 1, 2025 Adult Seasonal $264.71 $272.62 Y April 1, 2025 Annual $202.91 $209.00 Y April 1, 2025 Annual $365.75 $376.72 Y April 1, 2025 Annual $136.99 $141.10 Y April 1, 2025 Seasonal $88.58 $91.24 Y April 1, 2025 Seasonal $131.44 $135.38 Y April 1, 2025 Seasonal $55.62 $57.29 Y April 1, 2025 Adult Annual $325.48 $335.24 Y April 1, 2025Youth/Disabled/Senior Annual $204.97 $211.12 Y April 1, 2025 Adult Seasonal $178.19 $183.54 Y April 1, 2025 Youth/Disabled/Senior Seasonal $112.27 $115.64 Y April 1, 2025 Admissions & Passes Fitness Admissions Health Club $13.00 $13.50 Y January 1, 2025 Studio A, B, C Aquafit 90 minute class $18.00 $18.50 Y January 1, 2025 Studio A, B, C Aquafit 75 minute class $15.00 $15.50 Y January 1, 2025 Studio A, B, C Aquafit Up to 60 min. class (member/ non-member)$13.00 $13.50 Y January 1, 2025 Small Group Training Drop In $15.00 $15.50 Y January 1, 2025 Arena Admissions Public Skating $3.54 $3.54 Y No Increase Ten Pass - Youth $26.55 $26.55 Y No Increase Single Admission - Adult $4.42 $4.42 Y No Increase Ten Pass - Adult $35.40 $35.40 Y No Increase Family Pass $13.27 $13.27 Y No Increase Family 10 - Pass $79.65 $79.65 Y No Increase Parent & Tot Single Adult Admission $2.66 $2.66 Y No Increase Non Prime Time Skate Single Admission $1.33 $1.33 Y No Increase Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $72.56 $72.56 Y No Increase Special Promotion (Toonie Skate)$1.77 $1.77 Y No Increase Family Day Skate Youth Single $1.77 $1.77 Y No Increase Family Single $4.43 $4.43 Y No Increase Squash/Racquetball/ Handball $17.00 $17.50 Y January 1, 2025 Adult Family Youth/Disabled/Senior Aquatic + Aquatic Memberships Adult Family Youth/Disabled/Senior Single Admission Single Admission - Youth Racquet Sports Admissions Prime Time 20- 87 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge $15.00 $15.50 Y January 1, 2025 Squash/Racquetball/ Handball Ten Pass $58.00 $59.75 Y January 1, 2025 Tennis $36.00 $37.00 Y January 1, 2025 $29.00 $30.00 Y January 1, 2025 Pickleball Drop In CHDRC $3.54 $3.75 Y January 1, 2025 Youth/Senior/Disabled $2.97 $3.06 Y April 1 2025 Youth/Senior/Disabled Ten Pass $25.24 $26.00 Y April 1 2025 Adult Single $4.56 $4.70 Y April 1 2025 Adult Ten Pass $38.76 $39.92 Y April 1 2025 Group Single $10.00 $10.30 Y April 1 2025 Group Ten Pass $85.00 $87.55 Y April 1 2025 Adults $4.50 $4.65 Y January 1, 2025Student/Senior $3.50 $3.54 Y January 1, 2025Children (4+)$2.50 $3.00 Y January 1, 2025Family (2 adults and up to 3 children)$12.00 $14.80 Y January 1, 2025 Museum Admissions - Special Adults Single Admission New $10.00 Y January 1, 2025Student/Senior Single Admission New $7.00 Y January 1, 2025Children (4+)Single Admission New $6.00 Y January 1, 2025 Family (2 adults and up to 3 children)Single Admission New $31.50 Y January 1, 2025 Field Trip Program - Half Day 90 minute program $9.00 $9.25 N January 1, 2025 Field Trip Program - Full Day 180 minute program $14.95 $15.50 N January 1, 2025 Ice Rental Rates Pickering Youth Affiliate $213.00 $219.00 Y May 1, 2025 $152.00 $157.00 Y May 1, 2025 Adults & Residents Affiliate $263.00 $271.00 Y May 1, 2025 $187.00 $193.00 Y May 1, 2025 Non-Resident $283.00 $291.00 Y May 1, 2025 $216.00 $222.00 Y May 1, 2025Elementary Schools $205.00 $211.00 Y May 1, 2025 $70.00 $72.00 Y May 1, 2025 High School $223.00 $230.00 Y May 1, 2025 $70.00 $72.00 Y May 1, 2025 Industrial/Commercial $265.00 $273.00 Y May 1, 2025$190.00 $196.00 Y May 1, 2025 Summer Ice Hourly rate, prime time $255.00 $263.00 Y May 1, 2025 Summer Ice Hourly rate, non-prime time $182.00 $187.00 Y May 1, 2025 Pad Rental Leagues $93.00 $96.00 Y May 1, 2025 General $2,080.00 $2,142.00 Y May 1, 2025 General $99.00 $102.00 Y May 1, 2025 Day-Camp Use (Weather related)$18.00 $19.00 Y May 1, 2025 Prime Time Non-prime Time Swimming Admissions Single Admission Museum Admissions - General Public Admissions Non-prime Time Rental Fees: Chestnut Hill Developments Recreation Complex and Don Beer Arena Hourly rate, prime time Hourly rate, non-prime time Hourly rate, prime time Hourly rate, non-prime time Single AdmissionSingle AdmissionSingle AdmissionSingle Admission Museum Admissions - Education Tours Hourly rate, prime timeHourly rate, non-prime time Hourly rate Flat rate, full day Hourly rate Hourly rate, prime time Hourly rate, non-prime timeHourly rate, prime time Hourly rate, non-prime time Hourly rate, prime time Hourly rate, non-prime time Hourly rate 21- 88 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Heritage Buildings & Spaces (rentals available from April to October, before dusk) Resident $556.00 $572.68 Y May 1, 2025 Non-Resident $604.00 $622.12 Y May 1, 2025 Resident $835.00 $860.05 Y May 1, 2025 Non-Resident $962.00 $990.86 Y May 1, 2025 Community Group $147.00 $151.41 Y May 1, 2025 Rentals - additional staff requirements or on Stat Holidays $42.30 $43.57 Y May 1, 2025 Grounds for Photos (rentals available from April to October, before dusk) Resident $169.00 $174.07 Y May 1, 2025 Non-Resident $190.00 $195.70 Y May 1, 2025 Photography Club $152.00 $156.56 Y May 1, 2025 Pool RentalsPrivate Rental - Rec Complex $127.72 $134.11 Y April 1 2025 Private Rental - Dunbarton Pool $114.33 $117.76 Y April 1 2025 Private Rental - Rec Complex $155.53 $163.30 Y April 1 2025Private Rental $135.96 $140.04 Y April 1 2025 Minor Sport Group $82.40 $84.87 Y September 1, 2025 Minor Sport Group $86.52 $89.12 Y September 1, 2025 Board of Education $77.25 $79.57 Y September 1, 2025 Swim Meet $158.62 $163.38 Y September 1, 2025 CHDRC Lobby (community related gatherings only)$75.00/hr $77.00/hr Y January 1, 2025 Mat Room Off Court Training $27.54 $27.54 Y No Increase Martial Arts $34.50 $34.50 Y No Increase Four Courts $135.00 $135.00 Y No Increase Pool & Fitness Meeting Room Swim Party Rental $45.00 $45.00 Y No Increase Meeting Room 2 or 3 Resident $191.00 $197.00 Y January 1, 2025 Non-resident $237.00 $244.00 Y January 1, 2025 Resident $38.00 $39.00 Y January 1, 2025 Non-resident $51.00 $53.00 Y January 1, 2025 Daytime, business, resident $124.00 $128.00 Y January 1, 2025 Daytime, business, non-resident $158.00 $163.00 Y January 1, 2025 Community Group $43.00 $44.00 Y January 1, 2025 Meeting Rooms 2 & 3 Resident $307.00 $316.00 Y January 1, 2025 Non-resident $406.00 $418.00 Y January 1, 2025 Resident $59.00 $61.00 Y January 1, 2025 Non-resident $72.00 $74.00 Y January 1, 2025 Flat rate (8 hours max) Flat rate, max. 4 hours (during office hours) Hourly rate required for additional staffing at large bookings/private events or on Stat Holidays Flat rate, 2 hours day of rental Flat rate, 2 hours day of rental Flat rate, max. 4 hours (public hrs.) Pickering Museum Village Flat rate, 3 hours day of rental Flat rate, 3 hours day of rental Flat rate (8 hours max) Hourly rate (RC) Hourly rate (DIP) Hourly rate Hourly rate Chestnut Hill Developments Recreation Complex Facilities Chestnut Hill Developments Recreation Complex & Dunbarton Indoor Pool Hourly rate, max 19 (RC) Hourly rate, max 19 (DIP) Hourly rate, max 50 (RC)Hourly rate, max 50 (DIP) Flat rate, 1.5 hours Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate After Hour Tennis Rentals Hourly rate Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate Hourly rate Hourly rate Flat rate, business hours Flat rate, business hours Flat rate, max. 4 hours 22- 89 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Daytime, business, resident $165.00 $170.00 Y January 1, 2025 Daytime, business, non-resident $208.00 $214.00 Y January 1, 2025 Community Group $74.00 $76.00 Y January 1, 2025 Resident $283.00 $291.00 Y January 1, 2025 Non-resident $418.00 $431.00 Y January 1, 2025 Resident $58.00 $60.00 Y January 1, 2025 Non-resident $72.00 $74.00 Y January 1, 2025 Daytime, business, resident $132.00 $136.00 Y January 1, 2025 Daytime, business, non-resident $164.00 $169.00 Y January 1, 2025 Community Group $47.00 $48.00 Y January 1, 2025 Resident $543.00 $559.00 Y January 1, 2025 Non-resident $680.00 $700.00 Y January 1, 2025 Resident $115.00 $115.00 Y January 1, 2025 Non-resident $145.00 $149.00 Y January 1, 2025 Daytime, business, resident $263.00 $271.00 Y January 1, 2025 Daytime, business, non-resident $328.00 $333.00 Y January 1, 2025 Tournament bookings $304.00 $313.00 Y January 1, 2025 Community Group $82.00 $84.00 Y January 1, 2025 New Year’s Eve $1,082.00 $1,114.00 Y January 1, 2025 Resident $809.00 $833.00 Y January 1, 2025 Non-resident $1,014.00 $1,044.00 Y January 1, 2025 Sunday, resident $556.00 $573.00 Y January 1, 2025 Sunday, non-resident $697.00 $718.00 Y January 1, 2025 Children’s Banquets $181.00 $186.00 Y January 1, 2025 New Year’s Eve, resident $1,777.00 $1,830.00 Y January 1, 2025 New Year's Eve, non-resident $2,221.00 $2,287.00 Y January 1, 2025 Special Events Musical $2,053.00 $2,115.00 Y January 1, 2025 Resident 1/2 Day $412.00 $424.00 Y January 1, 2025 Non-resident 1/2 Day $525.00 $541.00 Y January 1, 2025 Chestnut Hill Developments Recreation Complex East & West Salons (Both Rooms) Resident $1,440.00 $1,483.00 Y January 1, 2025 Non-resident $1,874.00 $1,930.00 Y January 1, 2025 Sunday, resident $956.00 $985.00 Y January 1, 2025 Sunday, non-resident $1,195.00 $1,231.00 Y January 1, 2025 New Year’s Eve, resident $2,693.00 $2,774.00 Y January 1, 2025 New Year's Eve, non-resident $2,964.00 $3,053.00 Y January 1, 2025 Special Events Musical $4,097.00 $4,220.00 Y January 1, 2025 $702.00 $723.00 Y January 1, 2025 Resident 1/2 Day $785.00 $809.00 Y January 1, 2025 Non-resident 1/2 Day $911.00 $938.00 Y January 1, 2025 Flat rate, business hours Hourly rate Hourly rate Flat rate, business hours Flat rate, business hours Flat rate, max. 4 hours Flat rate, business hours Flat rate, max. 4 Hours O’Brien Meeting Room A or B Flat rate, whole day Flat rate, whole day Flat rate, business hours Flat rate, per day Flat rate, max. 4 hours Flat rate, whole day Chestnut Hill Developments Recreation Complex East or West Salon O’Brien Meeting Rooms A & B Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate Flat rate, business hours Flat rate, whole day Flat rate, resident/community group Flat rate, max. 6 hours Flat rate, max. 6 hours Flat rate, whole day (Monday - Sunday) Flat rate, whole day (Monday - Sunday) Flat rate, whole day (Monday - Sunday) Flat rate, daytime Flat rate, daytime Flat rate, max. 4 hours Flat rate, whole day Deposit Flat rate, max. 6 hours Flat rate, max. 6 hours Flat rate, whole day (Monday - Sunday) Flat rate (daytime) Flat rate (daytime) Flat rate Flat rate Flat rate - resident/community group only 23- 90 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Resident $430.00 $443.00 Y January 1, 2025 Non-resident $537.00 $553.00 Y January 1, 2025 Daytime, business, resident $132.00 $136.00 Y January 1, 2025 Daytime, business, non-resident $164.00 $169.00 Y January 1, 2025 Community Group $36.00 $37.00 Y January 1, 2025 Resident $58.00 $60.00 Y January 1, 2025 Non-resident $72.00 $74.00 Y January 1, 2025 After School Admissions $43.00 $44.00 N January 1, 2025 Resident $781.00 $804.00 Y January 1, 2025 Non-resident $1,004.00 $1,034.00 Y January 1, 2025 Daytime, business, resident $263.00 $271.00 Y January 1, 2025 Daytime, business, non-resident $328.00 $338.00 Y Community Group $36.00 $37.00 Y January 1, 2025 Resident $115.00 $118.00 Y January 1, 2025 Non-resident $144.00 $148.00 Y January 1, 2025 New Year’s Eve, resident $1,606.00 $1,654.00 Y January 1, 2025 Children’s Banquets, resident $161.00 $166.00 Y January 1, 2025 Banquet Hall Resident $608.00 $626.00 Y January 1, 2025 Non-resident $761.00 $784.00 Y January 1, 2025 Daytime, business, resident $235.00 $242.00 Y January 1, 2025 Daytime, business, non-resident $294.00 $303.00 Y January 1, 2025 Sunday to Thursday, resident $72.00 $74.00 Y January 1, 2025 Sunday to Thursday, non-resident $92.00 $95.00 Y January 1, 2025 Sunday, resident $427.00 $440.00 Y January 1, 2025 Sunday, non-resident $585.00 $603.00 Y January 1, 2025 Children’s Banquets (Community Group Only)$162.00 $167.00 Y January 1, 2025 Tournament Rate $305.00 $314.00 Y January 1, 2025 New Year’s Eve, resident $1,228.00 $1,265.00 Y January 1, 2025 New Year’s Eve, non-resident $1,535.00 $1,581.00 Y January 1, 2025 West Shore Community Centre Resident $799.00 $839.00 Y January 1, 2025 Non-resident $1,000.00 $1,050.00 Y January 1, 2025 Daytime, business, resident $237.00 $249.00 Y January 1, 2025 Daytime, business, non-resident $297.00 $312.00 Y January 1, 2025 Sunday to Thursday, resident $103.00 $108.00 Y January 1, 2025 Sunday to Thursday, non-resident $129.00 $135.00 Y January 1, 2025 Friday, resident $605.00 $635.00 Y January 1, 2025 Friday, non-resident $754.00 $792.00 Y January 1, 2025 Children’s Banquets (Community Group Only)$161.00 $169.00 Y January 1, 2025 New Year’s Eve, resident $1,702.00 $1,787.00 Y January 1, 2025 New Year’s Eve, non-resident $2,127.00 $2,233.00 Y January 1, 2025 George Ashe Community Centre Paris or Franklin Meeting Room Hourly rate Paris & Franklin Meeting Rooms Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Hourly rate Don Beer Arena Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Hourly rate Hourly rate Flat rate Flat rate, resident/community group Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Hourly rate Hourly rate Flat rate (daytime) Flat rate (daytime) Flat rate Flat rate, daily, Don Beer only Flat rate Hourly rate Hourly rate Flat rate Flat rate Flat rate Flat rate 24- 91 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Resident $43.00 $44.00 Y January 1, 2025 Non-Resident $55.00 $57.00 Y January 1, 2025 Resident $60.00 $62.00 Y January 1, 2025 Non-Resident $75.00 $77.00 Y January 1, 2025 Resident $280.00 $288.00 Y January 1, 2025 Non-Resident $374.00 $385.00 Y January 1, 2025 New Years Eve - Resident $574.00 $591.00 Y January 1, 2025 New Years Eve - Non-Resident $752.00 $775.00 Y January 1, 2025 Gymnasium - SocialResident $595.00 $613.00 Y January 1, 2025Non-Resident $745.00 $767.00 Y January 1, 2025 New Year’s Eve, resident $1,170.00 $1,205.00 Y January 1, 2025 New Year’s Eve, non-resident $1,463.00 $1,507.00 Y January 1, 2025 Community Room Daily $378.00 $389.00 Y January 1, 2025 Meeting - Resident $45.00 $46.00 Y January 1, 2025 Meeting - Non-Resident $57.00 $59.00 Y January 1, 2025 Social - Resident $70.00 $72.00 Y January 1, 2025 Social - Non-Resident $89.00 $92.00 Y January 1, 2025 Community Groups $161.00 $166.00 Y January 1, 2025 Administration Fee $43.00 $44.00 Y January 1, 2025Maintenance Fee $38.00 $39.00 Y January 1, 2025 Equipment rental Fee Flat rate $26.00 $27.00 Y January 1, 2025 Damage/Security Deposit (Refundable)$500.00 $500.00 Y No Increase Damage/Security Deposit (Jack & Jill Parties) (Refundable) $750.00 $750.00 Y No Increase Staff Overtime for Event (early/late opening)$67.00 $67.00 Y No Increase Events Pre-teen Social $11.85 $12.21 Y January 1, 2025 Poinsettia Tea $7.28 $7.50 Y January 1, 2025 Big Band $6.38 $6.57 Y January 1, 2025Vendor Fee Single Space $32.00 $33.00 Y January 1, 2025 Vendor Premium Fee Single Space with Table and Tent $124.00 $128.00 Y January 1, 2025 Artist Vendor Fee at City Concerts in the Park and Museum Events Single Space $24.00 $25.00 Y January 1, 2025 Age Friendly Event - Vendor Fee Single Space New $100.00 Y January 1, 2025 Community Event Application Fee Single occurrence application $28.00 $29.00 Y January 1, 2025 Community Festival Application Fee Single occurrence application $114.00 $117.00 Y January 1, 2025 Partner Event Application Fee Single occurrence application $278.00 $286.00 Y January 1, 2025Signature Park Event Deposit $500.00 $515.00 N January 1, 2025 East Shore Community Centre Room 2 or Room 4 - Meeting Hourly rate Hourly rate Gymnasium – Meeting/Sports Flat rate Flat rateFlat rate Flat rate Flat rate Hourly rate Hourly rate Room 2 and Room 4 - Social Flat rate Flat rate Flat rate Rental Extra Fees Listing 12 bookings Hourly rate Hourly rate Flat rate Hourly rate Hourly rate Hourly rate Hourly rate Non-Refundable once approved by Council Single Admission - purchased online in advance Single Admission Single Admission 25- 92 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Parade Commercial Float Fee $100.00 $103.00 Y January 1, 2025 Park Fees Sports Tournaments - User Fee Excludes league tournaments $578.00/weekend (2-3 days) $290/day $578.00/weekend (2-3 days) $290/day Y No Increase Sport Camps- User Fee $788.00/week (Full Park) $395/week (Partial Park) $812.00/week (Full Park) $395/week (Partial Park) Y January 1, 2025 Park Permit Fee (0-49) Per Day $53.00 $55.00 Y January 1, 2025 Park Permit Fee (0-49) Per Day Community Group Not for Profit Rate $42.00 $43.00 Y January 1, 2025 Park Permit Fee (50-199) Per Day $158.00 $163.00 Y January 1, 2025 Park Permit Fee (50-199) Per Day Community Group Not for Profit Rate $131.00 $135.00 Y January 1, 2025Park Permit Fee (200-349) Per Day $420.00 $433.00 Y January 1, 2025Park Permit Fee (200-349) Per Day Community Group Not for Profit Rate $347.00 $357.00 Y January 1, 2025 Park Permit Fee (350-499) Per Day $683.00 $703.00 Y January 1, 2025 Park Permit Fee (350-499) Per Day Community Group Not for Profit Rate $567.00 $584.00 Y January 1, 2025 Park Permit Fee (500-999) Per Day $946.00 $974.00 Y January 1, 2025Park Permit Fee (500-999) Per Day Community Group Not for Profit Rate $788.00 $812.00 Y January 1, 2025Park Permit Fee (1000-4999) Per Day $1,261.00 $1,299.00 Y January 1, 2025 Park Permit Fee (1000-4999) Per Day Community Group Not for Profit Rate $1,051.00 $1,083.00 Y January 1, 2025 Park Permit Fee (5000+) Per Day $1,576.00 $1,623.00 Y January 1, 2025 Park Permit Fee (5000+) Per Day Community Group Not for Profit Rate $1,313.00 $1,352.39 Y January 1, 2025Park Filming Permit (Per Day)$525.00 $541.00 Y January 1, 2025Civic Complex Courtyard Permit Fee $22.00/ hour $23.00/ hour Y January 1, 2025 Gazebo - Centennial, Kinsmen, Whitevale Parks (0-75)$22.00/ hour $23.00/ hour Y January 1, 2025 Non Commercial Photographer Park Permit Fee $53 per day $55 per day Y January 1, 2025 $147.00 $151.00 Y January 1, 2025 $47.00 $48.00 Y January 1, 2025 $47.00 $48.00 Y January 1, 2025 Special Events/Picnics/School Events - Road Closure (Flat Rate)$68.00 $70.00 N January 1, 2025 $788.00 $812.00 Y January 1, 2025 New $30/ hour Y January 1, 2025 New $97.88/ hour Y January 1, 2025 New $250.00 Y January 1, 2025 Sport Field Lighting Fee Youth Groups $14.00/hr Adult Groups $26.00/hr Youth Groups $15.00/hr Adult Groups $27.00/hr Y January 1, 2025 Sports Field Booking Permit Fee (Adult) (See note 1)$10.00 per hour $15.00 per hour Y January 1, 2025 Sports Field Booking Permit Fee (Youth) (See Note 1)$5.00 per hour $7.00 per hour Y January 1, 2025 Artificial Turf Soccer Field (Adult)Adult Groups $85.00/hr.Adult Groups $88.00/hr.Y January 1, 2025 Artificial Turf Soccer Field (Youth)Youth Groups $43.00/hr.Youth Groups $44.00/hr.Y January 1, 2025 Hydro/lighting charges for tennis courts $395.00 per court per $407.00 per court per Y January 1, 2025 Single occurrence application Special Events/Picnics/School Events - Picnic Tables (5 per load) - Delivery & Pick UpSpecial Events/Picnics/School Events - Garbage Cans (5 per load) Delivery & Pick Up Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up Special Events at Esplanade Park – Gazebo Backdrop/Sound/Wind Panels Delivery, Set Up & Pick Up Event Security Guard (Esplanade Park/City Hall event only) Events/Picnics/BBQ's/School Events - After-hours Fire Inspection Events/Picnics/BBQ's/School Events - Water Barriers (includes the delivery/pickup, fill/empty) - (Flat Rate) 26- 93 - 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Community Services User Fee or Charge Rental Extra Fees Listing $526.00 $530.00 N January 1, 2025 $211.00 $215.00 N January 1, 2025 Administration Fee $42.00 $43.00 Y January 1, 2025$63.00 $65.00 Y January 1, 2025Park Damage/Security Deposit (Refundable) (0-99 people)$55.00 $55.00 N No Increase Park Damage/Security Deposit (Refundable) (100-199 people)$130.00 $130.00 N No Increase Park Damage/Security Deposit (Refundable) (200-499 people)$265.00 $265.00 N No Increase Park Damage/Security Deposit (Refundable) (500-999 people)$530.00 $530.00 N No IncreasePark Damage/Security Deposit (Refundable) (1000-4999 people)$790.00 $790.00 N No IncreasePark Damage/Security Deposit (Refundable) (5000+ people)$1,050.00 $1,050.00 N No Increase Miscellaneous Replacement Access Card $13.00 $13.27 Y January 1, 2025Museum Filming/Photo Shoots $98.00 $100.94 Y January 1, 2025Museum Filming/Photo Shoots $215.00 $221.45 Y January 1, 2025 Museum Filming/Photo Shoots $300.00 $309.00 Y January 1, 2025 Museum Filming/Photo Shoots Shooting time, Weekly $10,000/ week $10,300/ week Y January 1, 2025 Museum Filming/Photo Shoots $43.30 $44.60 Y January 1, 2025 Kindergym Birthday Parties $173.45 $178.65 Y January 1, 2025 Creative Play Birthday Parties $173.45 $178.65 Y January 1, 2025 Dance Birthday Parties $173.45 $178.65 Y January 1, 2025 School Electives - Pottery 1.5 hour program/$ pp = 10 students $165.00 $169.95 N January 1, 2025 Pottery Birthday Parties - Children Hourly Rate $226.80 $233.60 Y January 1, 2025 Pottery Birthday Parties - Adult Per Person $23.23 $23.93 Y January 1, 2025 Pottery Birthday Parties - Adult (food Per Person $4.65 $4.79 Y January 1, 2025 Equipment Rental (Gym @ ESCC)$24.40 $25.13 Y January 1, 2025 Sensational Sports Parties Hourly Rate $154.05 $158.67 Y January 1, 2025 Sensational Sports Parties Hourly Rate $185.95 $191.52 Y January 1, 2025 Pottery Supplies: Annual Membership (Open Studio)$30.97 $31.90 Y January 1, 2025 Open Studio Hourly Rate $7.52 $7.75 Y January 1, 2025 Block of Clay / Firing $39.82 $41.01 Y January 1, 2025 Tool Kit $25.22 $25.98 Y January 1, 2025 Fitness Birthday Party $158.00 $162.74 Y January 1, 2025 Kinder Surprise Birthday Parties (Addition)$183.00 $188.49 Y January 1, 2025 Princess Birthday Party $202.35 $208.42 Y January 1, 2025 Super Hero Party $202.35 $208.42 Y January 1, 2025 Museum Birthday Parties 16 Children $210.70 $216.81 Y January 1, 2025 Recreation Complex Filming Hourly $206.00 $212.00 Y January 1, 2025 Program Administration Fee $11.50 $11.50 Y No Increase Membership Administration Fee $39.00 $40.00 Y January 1, 2025NSF Charge $51.50 $53.00 N January 1, 2025Additional Receipt Charge $6.00 $6.00 Y No IncreaseFood Truck various based upon event attendance Various Various Y No Increase Set dressing & clean Up, hourly Per family Socan and ReSound Fee are related to the playing of music at various events and are based on the SOCAN and ReSound tariff schedule and are subject to change. Insurance rates are set by insurance provided and are subject to change. Sport Field Security Deposit (Refundable) - Seasonal Permit Holders Sport Field Security Deposit (Refundable) - Casual Permit Holders Additional Staff fee for liquor licenced permits (per day) Charge for usage of sports equip. (no staff) Hourly Rate Hourly Rate HST will be added to applicable programs Per cheque Shooting time, hourly Shooting time, hourly after 14 hours Hourly Fee - additional site supervisor Hourly Rate Hourly Rate Hourly Rate 27- 94 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Miscellaneous Charges $52.50 per metre or part thereof with a minimum charge of $352.00 $55.00 per metre or part thereof with a minimum charge of $365 Y Curb Infill $196.00/m $202.00/m Y January 1, 2025 Sidewalk Repair $185.00/m2 $191.00/m2 Y January 1, 2025Municipal Consent Fee $475.00/street $490.00/street N January 1, 2025Stormwater Maintenance Fee $2,475.00/hectare $2,550.00/hectare N January 1, 2025 Cash-in-lieu of water quality treatment $52,530.00/imp.ha $54,100.00/imp.ha N January 1, 2025Newspaper Box Pad Permit Application $56.65/box $60.00/box N January 1, 2025 Newspaper Box Installation $260.00 - $510.00 $268.00 - $525.00 N January 1, 2025Newspaper Box Annual Maintenance $20.60/box $22.00/box N January 1, 2025Road Cleaning Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Tree Removal Compensation 1 $600.00/tree to a max of $3,600.00/dwelling unit and $8,750.00/1000 m2 or any part thereof for industrial and commercial developments $620.00/tree to a max of $3,720.00/dwelling unit and $9,000.00/1000 m2 or any part thereof for industrial and commercial developments N January 1, 2025 Pool Enclosure Permit $370.80 $382.00 N January 1, 2025Streetlight Pole Numbering Fee New $90.00/pole N January 1, 2025 Re-inspection Fee 9 for more than two inspections required due to deficiencies identified during earlier inspections New $175 per inspection N January 1, 2025 Lot Grading Review Residential Lot Grading Review Fee $83.00/unit $85.00/unit N January 1, 2025 Infill Building Permit New Construction and/or Foundation Modification (any part thereof)$800.00 $825.00 N January 1, 2025 Addition to existing structure $83.00 $85.50 N January 1, 2025 Damage Deposits Pool $1,000.00 $1,500.00 N January 1, 2025Water/Sewer Connection $1,000.00 $1,500.00 N January 1, 2025 Residential Building Permit-Rural up to $4,500.00 up to $7,000.00 N January 1, 2025Residential Building Permit-Urban up to $5,000.00 up to $7,500.00 N January 1, 2025Commercial Building $5,000.00 - 10,000.00 $7,500.00 - 12,500.00 N January 1, 2025 Fill/Topsoil Permit One Year Permit $1,150.00 + $1,150.00/hectare to a total maximum fee of $5,750.00 $1,185.00 + $1,185.00/hectare to a total maximum fee of $5,925.00 N January 1, 2025 One Year Extension $1,150.00 $1,185.00 N January 1, 2025Penalty & Investigation Fee $5,750.00 $5,925.00 N January 1, 2025 Erosion & Sediment Control Security 100% of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N No Increase Road Damage SecurityPaved Road $5,000.00/km $7,500.00/km N January 1, 2025 Surface Treat/Gravel Road $10,000.00/km $12,500.00/km N January 1, 2025 Subdivision/Development /Road Servicing Agreements Engineering Review Based on total cost of Municipal Works 4 Based on total cost of Municipal Works 4 Engineering Review Fee 2 Detailed Design Package 1.25% with a minimum of $5,665.00 1.50% with a minimum of $7,500.00 N January 1, 2025 Surcharge for 4th Submission of Detailed Design Package (payable at submission) 3 33.3% of total Engineering Design Review Fee with a minimum of $2,780.00 33.3% of total Engineering Design Review Fee with a minimum of $2,865.00 N January 1, 2025 Development Services Curb Cut – new development not assumed by municipality, infill building permit or industrial/commercial development January 1, 2025 28- 95 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Development Services Additional surcharge for Submission of each Detailed Design Package after 4th Submission (payable at submission) 3 20% of total Engineering Design Review Fee with a minimum of $2,780.00 20% of total Engineering Design Review Fee with a minimum of $2,865.00 N January 1, 2025 Inspection Based on total cost of Municipal Works4 Based on total cost of Municipal Works 4 <$250,000 8% with a minimum of $5,665.00 8.25% with a minimum of $7,500.00 N January 1, 2025 $250,000 - 500,000 6.00%6.25%N January 1, 2025$500,000 - $1.5 million 4.50%4.75%N January 1, 2025$1.5 million - $5.0 million 3.75%4.00%N January 1, 2025 > $5 million 3.50%3.75%N January 1, 2025 Site PlansEngineering Review Engineering Review Fee 2 Detailed Design Package Development Site Area <= 1,000 m ², fixed fee of $1,150.00 Development Site Area <= 1,000 m ², fixed fee of $1,185.00 N January 1, 2025 Development Site Area 1,001 m ² to 3000 m ² fixed fee of $3,400.00 Development Site Area 1,001 m ² to 3000 m ² fixed fee of $3,500.00 N January 1, 2025 Development Site Area > 3,001 m ² based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m ² based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,665.00 8.25% with a minimum of $7,500.00 N January 1, 2025 $250,000 - $500,000 6.00%6.25%N January 1, 2025 $500,000 - $1.5 million 4.50%4.75%N January 1, 2025$1.5 million - $5.0 million 3.75%4.00%N January 1, 2025 > $5 million 3.50%3.75%N January 1, 2025Surcharge for submission of each Detailed Design Package after 3rd submission (payable at submission) 3 $2,780.00 $2,865.00 N January 1, 2025 Inspection Based on total cost of Civil Works 5 Inspection Fees Development Site Area <= 1,000 m², fixed fee of $1,150.00 Development Site Area <= 1,000 m², fixed fee of $1,185.00 N January 1, 2025 Development Site Area 1,001 m² to 3000 m² fixed fee of $3,400.00 Development Site Area 1,001 m² to 3000 m² fixed fee of $3,500.00 N January 1, 2025 Development Site Area > 3,001 m² based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m² based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,665.00 8.25% with a minimum of $7,500.00 N January 1, 2025 $250,000 - $500,000 6.00%6.25%N January 1, 2025 $500,000 - $1.5 million 4.50%4.75%N January 1, 2025$1.5 million - $5.0 million 3.75%4.00%N January 1, 2025> $5 million 3.50%3.75%N January 1, 2025Surcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $865.00 per inspection $890.00 per inspection N January 1, 2025 Land Division Engineering Review up to 4 proposed lots $1,700.00 $1,750.00 N January 1, 2025>4 proposed lots if not completed as a Draft Plan of Subdivision $2,835.00 $2,920.00 N January 1, 2025 Clearance of Conditions up to 4 proposed lots $2,265.00 $2,330.00 N January 1, 2025>4 proposed lots if not completed as a Draft Plan of Subdivision $5,665.00 $5,850.00 N January 1, 2025 29- 96 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Development Services Other FeesRe-circulation of Drawings due to revisions by Owner (payable at re- circulation) $2,780.00 $2,865.00 N January 1, 2025 Engineering Studies 6 (payable at submission of study) New Study 6 $8,035.00 $8,275.00 N January 1, 2025 New Study 7 $4,120.00 $4,250.00 N January 1, 2025 Update or amendment to existing study $2,680.00 per Study $2,760.00 per Study N January 1, 2025 Peer Reviews 8 Full recovery of City costs + 10% Admin. Fee Full recovery of City costs + 10% Admin. Fee Y No Increase Miscellaneous submissions not identified under a fee category as determined by the Director, Engineering Services or designate greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $134/hr min of 4 hours greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $134/hr min of 4 hours N No Increase Consolidated Linear Infrastructure Environmental Compliance Approval (CLI-ECA) Non-refundable Storm Sewer New $2,275.00 per application N January 1, 2025 Third Pipe Collection System New $2,275.00 per application N January 1, 2025SWM Facility New $5,500.00 per application N January 1, 2025 Storm Appurtenances (LID facility/OGS, etc.)New $2,000.00 per application N January 1, 2025 Amendments New $1,200.00 N January 1, 2025 Footnotes 5. Civil Works are defined as all privately owned Civil Works, excluding sanitary and water distribution works.6. Review and approval of large scale 9. Inspections associated with Pool Enclosure Permits and Building Permits 1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal Compensation requirements, approved by Council January 15, 2018, Resolution # 387/18.2. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement.3. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at the discretion of the Director, Engineering Services or designate. 4. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 7. Review and approval of small to medium scale studies8. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils etc. 30- 97 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Film Location Permit $360.00 $375.00 Y January 1, 2025 Film Location Permit and Road Closure $515.00 $525.00 Y January 1, 2025 Economic Development & Strategic Projects 31- 98 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Driveway Widenings/Extensions $110 per application $115 per application Y January 1, 2025 Driveway Entrance Curb Cut $52.50 per metre or part thereof with a minimum charge of $352.00 $55.00 per metre or part thereof with a minimum charge of $365.00 Y January 1, 2025 Pre-installed Storm Sewer Connection $758.00 $780.00 Y January 1, 2025 Engineering Services 32- 99 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Bidders cost to pick bid document package. Range:Range: Price range based upon the size of the document package, drawings, soils report, consulting reports – relative to the size of the project $50.00 to $250.00 $50.00 to $250.00 N No Increase Letter of Credit / Surety Bond Administration Draw Fee (Excluding Subdivision and Development Agreements) $257.50 $265.50 N January 1, 2025 Returned Payments $51.50 $53.00 N January 1, 2025 Electronic Payment Correction $48.50 $50.00 N January 1, 2025 Post Dated Cheque Retrieval Fee $48.50 $50.00 N January 1, 2025 New Roll Number Set Up Fee $57.50 $60.00 N January 1, 2025 Residential Apportionment Fee $63.00 $65.00 N January 1, 2025Commercial Apportionment Fee $262.50 $271.00 N January 1, 2025 Ownership Change Administration Fee $42.25 $44.00 N January 1, 2025 Preparation of Property Tax Registration Extension Agreement $630.25 $650.00 N January 1, 2025 Receipt for Income Tax (per roll number)$16.50 $17.00 N January 1, 2025 *If you are 65 years of age or older as of December 31 of the year in question, the fee foran Income Tax Receipt for that year will be $0for those properties in the RT tax class. $0.00 $0.00 N Property Tax Account Analysis/Research - includes archival records (One hour min.)$36.70/hr $39.00 N January 1, 2025 Addition of water/sewer lien per roll number $42.25 $44.00 N January 1, 2025 Addition of POA lien per roll number $26.25 $27.00 N January 1, 2025 Addition of Development Charges lien per roll number $26.25 $27.00 N January 1, 2025 Duplicate Tax Bill per roll number $11.50 $12.00 N January 1, 2025 Statement of Account per roll number $11.50 $12.00 N January 1, 2025 Overdue/Arrears Notices $5.25 $6.00 N January 1, 2025 Tax Certificates - Written certificate (Verbal confirmations are not provided) $77.25 $80.00 N January 1, 2025 Tax Certificates Faxed (24 hour turn around)$92.75 $96.00 N January 1, 2025 357/358 Applications $26.25 $27.00 (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for poverty and sickness. Tax Collection/Tax Registration Letters $47.50 $49.00 N January 1, 2025 Tax Billing for Mortgage Company $15.75 $17.00(Annual fee for Final Payment Listing per roll number) Farm Debt Letter $68.30 $71.00 N January 1, 2025 Tax Sale Tender Package $25.00 $26.00 N January 1, 2025 Finance N January 1, 2025 N January 1, 2025 33- 100 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Information Copy of Fire Incident Summary Report $157.50 $162.00 Y January 1, 2025 Fire Reports/Records (not applicable to formal requests in accordance with the Municipal Freedom of Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) $157.50 $162.00 Y January 1, 2025 File Searches (Searches from our existing filing network) $157.50 $162.00 Y January 1, 2025 Inspections Legal Inspections (Generally requests from legal firms) $210.00 $216.00 Y January 1, 2025 Multi-Unit Residential Inspections (upon request) $210.00 $216.00 Y January 1, 2025 Boarding/Lodging/Rooming House Inspections (upon request) $210.00 $216.00 Y January 1, 2025 Institutional Inspections (upon request)$210.00 $216.00 Y January 1, 2025 Educational Occupancy Inspections (upon request) $210.00 $216.00 Y January 1, 2025 Mercantile Inspections (upon request)$210.00 $216.00 Y January 1, 2025 Business and Personal Services Inspections (upon request) $210.00 $216.00 Y January 1, 2025 Industrial Inspections (upon request)$210.00 $216.00 Y January 1, 2025 Day Care Inspections (upon request)$210.00 $216.00 Y January 1, 2025 Group/Foster Home Inspections(upon request)$210.00 $216.00 Y January 1, 2025 Occupant Load Inspections (upon request)$210.00 $216.00 Y January 1, 2025 Liquor Licensing Requests (includes occupant load calculations) (upon request)$210.00 $216.00 Y January 1, 2025 Inspection requests not within scheduled hours of work Actual Costs (if applicable, includes other additional rates) Actual Costs (if applicable, includes other additional rates) Y No Increase Federal and/or Provincial Property Inspections (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) $430.75 $444.00 Y January 1, 2025 Follow up inspections for a failed inspection or Fire Drill of Vulnerable Occupancy $210.00 $216.00 Y January 1, 2025 Alarm Response First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil Nil N No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $513.00 $529.00 N January 1, 2025 First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil Nil N No Increase Fire Services 34- 101 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Fire Services Second and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period, per fire apparatus dispatched $513.00 $529.00 N January 1, 2025 First response to unapproved open air burning, for same address, within 12 month period Nil Nil N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched $513.00 $529.00 N January 1, 2025 Fires on or beside rail lines (Railway properties) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) (if applicable, includes use of fire apparatus and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) (if applicable, includes use of fire apparatus and other additional rates) N No Increase Rescues - any call out for specialized rescue situations related to water, ice, high angle, slope rescue, etc., may be charged back to the person or persons rescued at the Fire Chief’s discretion. Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates N No Increase Other Security Key Safes (Boxes)$210.00 $216.00 Y January 1, 2025 If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate an emergency Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Y No Increase Standby for movie shoots Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase Propane facility fire protection and safety review of Risk and Safety Management Plan $315.00 $325.00 Y January 1, 2025 Fire Extinguisher Training $210.00 $216.00 Y January 1, 2025 Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $559.00 $576.00 N January 1, 2025 35- 102 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Fire Services If Fire Services responds to a fire or other emergency at a property and incurs damage or contamination to equipment such as personal protective equipment, hoses or other non-consumable materials that require cleaning and decontamination or replacement thereof, as a result of the service to suppress or extinguish a fire, preserve property, prevent a fire from spreading, or otherwise control and eliminate an emergency, the property owner shall be charged the expenses incurred by Fire Services for cleaning and decontamination or replacement of equipment, as applicable. Actual Costs Actual Costs Y No Increase 36- 103 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Agreements Subdivision $12,000.00 $12,360.00 Y January 1, 2025 Subdivision (Amending - Major) $3,000.00 $3,090.00 Y January 1, 2025 Subdivision (Amending - Minor) $1,050.00 $1,080.00 Y January 1, 2025 Site Plan Control $4,000.00 $4,120.00 Y January 1, 2025 Site Plan Control (Amending) $1,000.00 $1,030.00 Y January 1, 2025 Development (Major)$7,880.00 $8,115.00 Y January 1, 2025 Development (Minor)$3,677.00 $3,785.00 Y January 1, 2025 Development (Amending - Major)$1,575.00 $1,622.00 Y January 1, 2025 Development (Amending - Minor)$788.00 $812.00 Y January 1, 2025 Pre-Servicing $3,862.00 $3,978.00 Y January 1, 2025 Pre-Servicing (Amending - Major)$1,262.00 $1,300.00 Y January 1, 2025 Pre-Servicing (Amending - Minor)$788.00 $812.00 Y January 1, 2025 Encroachment $1,050.00 $1,080.00 Y January 1, 2025 Encroachment (Renewal/Assignment)$212.00 $220.00 Y January 1, 2025 Demolition $525.00 $540.00 Y January 1, 2025 Model Home $1,262.00 $1,300.00 Y January 1, 2025 Miscellaneous, Road Improvements/ Road Construction, Road Servicing, Spatial Separation $1,262.00 $1,300.00 Y January 1, 2025 Development Processes Teraview - Title Search (Per PIN)$33.50 $35.00 Y January 1, 2025Teraview or Laserfiche Document Download (Per Document) $23.50 $25.00 Y January 1, 2025 Teraview - Document Review/Sign-off $64.50 $66.00 Y January 1, 2025 Draft Plan Approval Clearance (M-Plan to Registry Office) $1,313.00 $1,350.00 Y January 1, 2025 Assumption - Plans of Subdivision $2,626.00 $2,700.00 Y January 1, 2025 Assumption - Road Servicing /Development Agreements $1,050.00 $1,080.00 Y January 1, 2025 Part Lot Control - Base Fee $1,133.00 $1,167.00 Y January 1, 2025 - Per Unit Fee $108.00 $111.00 Y January 1, 2025 - Secondary Process $165.00 $170.00 Y January 1, 2025 Road Related Processes Road Dedication/Naming $335.00 $345.00 Y January 1, 2025 Road Closing $1,262.00 $1,300.00 Y January 1, 2025 Release/Abandonment Processes Release of Agreements - Development, Encroachment, Licence, PreServicing, Demolition, Model Home $335.00 $345.00 Y January 1, 2025 Release of Miscellaneous Documents, Certificates/Orders, Postponements, Notices $370.00 $540.00 Y January 1, 2025 Release/Abandonment of Easements (Requiring Council Approval)$525.00 $540.00 Y January 1, 2025 Legal Services 37- 104 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Legal Services Acquisition/Disposal Transfer of Land $386.00 $398.00 Y January 1, 2025 Transfer of Easement $386.00 $398.00 Y January 1, 2025 Release/Abandonment of Easements (Storm Drainage-Vehicular/Pedestrian) $386.00 $398.00 Y January 1, 2025 Miscellaneous Processes Reporting/Disbursements (Max 5 documents) $160.00 $165.00 Y January 1, 2025 Reporting/Disbursements (Each additional document over 5) $57.00 $58.00 Y January 1, 2025 Right of Re-entry Letters/Assumption $160.00 $165.00 Y January 1, 2025 Administration Fee - Letter of Credit Draw Insurance (Per Draw)$263.00 $270.00 Y January 1, 2025 Permission to Enter Authorization (Over City Property) $263.00 $270.00 Y January 1, 2025 Administrative Fee (charged at City Solicitor Discretion) ***this fee is to be discretionary, amount not assigned, open. ******Y No Increase 38- 105 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Lotteries Bazaar, Break open Raffle 1 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) N No Increase Other Marriage Licence $150.00/ea $155.00/ea N January 1, 2025 Marriage Ceremonies $360.50/ea $375/ea Y January 1, 2025 Burial Permits $25.75/ea $50.00/ea for after hours and holidays $27.00/ea $51.50/ea for after hours and holidays N January 1, 2025 Photocopying Up to five pages free – additional pages $0.60/ea $0.62/ea Y January 1, 2025 Council Agenda (subscription)$370.80/yr $300.00/yr Y January 1, 2025 Executive/Planning Agenda (subscription)$370.80/yr $300.00/yr Y January 1, 2025 Council/Executive/Planning Agenda New $15.00 per agenda January 1, 2025 Commissioning & Certification of Documents 2 $26.50 up to 5 signatures $5.50 per signature after 5 $27.50 up to 5 signatures $5.70 per signature after 5 N January 1, 2025 Municipal Information for Liquor Sales Licences $56.65 $58.50 N January 1, 2025 Legislative Services 1. Fee set through By-law #6754/07 2. For Pickering residents, the Commission and Certifications of Documents Fee is zero for Change of Name Applications and Proof of Life for Seniors Pensions. 39- 106 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Road Occupancy Permits $165.00 $170.00 N January 1, 2025 Road Occupancy Permits - Street Party $137.00 $141.00 N January 1, 2025 Road Cut Degradation Fee $42.00/m² of pavement cut $43.00/m² of pavement cut Y January 1, 2025 Driveway Entrance 9 metres x 400 millimetres (for ditched roads) $2,705.00 $3,200.00 Y January 1, 2025 $2,705.00 $3,200.00 Plus $284.00 per metre in excess of 9 metres Plus $79.00 per coupler when required Plus $284.00 per metre in excess of 9 metres Plus $79.00 per coupler when required $284.00 per metre $284.00 per metre Plus $74.00 per couplerMin Charge $355.00 Plus $74.00 per couplerMin Charge $355.00 Driveway Entrance, culvert diameter exceeds 400mm Contract Cost (time & material)Contract Cost (time & material)Y No Increase New rural driveway entrance (No Culvert required) $1,103.00 $1,300.00 Y January 1, 2025 Commemorative Tree and Plaque $1,030.00 $1,310.00 N January 1, 2025 Commemorative Bench and Plaque $2,781.00 $3,126.00 N January 1, 2025 Commemorative Plaque - Pet Memorial Program $103.00 per pet $106.00 N January 1, 2025 Commemorative Plaque Replacement $670.00 $950.00 N January 1, 2025 Seniors and Persons With Disabilities Snow Removal Program for Residential Property Owners. Single/Family Income Level (CRA - Notice of Assessment for 2024 Income). See below See below For those individuals receiving GIS/ GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 Net Income <$90,997 $110.00 $114.00 Y September 1, 2025 Net Income >$90,997 and <$148,065 $160.00 $165.00 Y September 1, 2025 Net Income >$148,065 and <$199,900 $206.00 $213.00 Y September 1, 2025 Net Income >$199,900 Not Eligible Not Eligible Road Occupancy Damage Deposit Smaller Commercial Project or Repetitive Utility Program (less than 1 month duration) $5,100.00 Security or Letter of Credit (1 month refundable) $5,100.00 Security or Letter of Credit (1 month refundable) N No Increase Larger Commercial Project or Repetitive Utility Program (less than 12 months duration) $10,200.00 Security or Letter of Credit (12 months refundable) $10,200.00 Security or Letter of Credit (12 months refundable) N No Increase Operations Driveway Entrance 9 metres to 15 metres (for ditched roads) Y Driveway Entrance extension of existing culvert Y January 1, 2025 No Increase 40- 107 - User Fee or Charge 2024 Fee (Excluding HST) 2025 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2025 Fee Effective Date Operations Electric Vehicle Charging Level 2 (6 kW)$1.45/hr or part thereof $1.77/hr or $0.30/kWh Y January 1, 2025 Level 2 (8.3 kW)$2.22 or $0.30/kWh Y January 1, 2025 Level 3 (60 kW)$19/hr or part thereof $21.24/hr or $0.35/kWh Y January 1, 2025 *Guaranteed Annual Income System 41- 108 - Attachment 2 to Report FIN 23-24 Community Support Programs Access to Recreation: The City’s Access to Recreation Policy minimizes financial barriers to participation. This policy is designed to ensure residents have full participation in recreation programs and services regardless of their income status. Low-income residents who are eligible for assistance include those already receiving social assistance from Durham Region, households whose income is below the Low-Income Cut-Off, residents over the age of 65, and persons with disabilities. Funding for this program is provided from several sources including the City of Pickering, Durham Region, and the Canadian Tire Jumpstart Program. In addition to the Access to Recreation Policy, where there are three or more children in the same family taking part in the same program, the third child will be charged half price. Discounts apply to the lower priced program within the current session. This includes registrations for swimming lessons and summer camps. In 2024 $60,000 was directed toward this program. Seniors Programming: The City offers a variety of free and discounted programs for Seniors. Current City of Pickering programs and events for Seniors 55+ can be found online at https://www.pickering.ca/en/adults-55-plus.aspx. A number of programs and events such as the Seniors Centre Without Walls, Spotlight Series and Active Living fair are free of charge, while other registered programs are offered at a lower rate than comparative adult programs. The city also partners with a number of Seniors Clubs and Groups such as the South Pickering Seniors, Rougemount Seniors and Claremont Golden Age Seniors Club. Each of the clubs offers a wide variety of free or low-cost programs in City of Pickering facilities. https://www.pickering.ca/en/living/adults-55-plus-resources.aspx Adults over 65 years receive a 50 percent rate reduction on memberships at the Recreation Complex. - 109 - Youth Programming: Current City of Pickering programs and events for Youth can be found online at https://www.pickering.ca/en/teen.aspx. Many programs and events are free of charge, including Skateboard pop ups, Basketball, Volleyball, Breakdancing and Improv while other registered programs are offered at a lower rate than comparative adult programs. Memberships are offered at a significant discount on the adult fees. Not For Profit Community Groups: Community groups and community sport organizations have reduced rentals rates to ensure their affordable access to our facilities. Community Grants Program: Each year the City of Pickering accepts grant applications from local non-profit community groups who provide programs, services, and events to Pickering residents. In 2024, more than $277,000 was provided to various community organizations through this program. Information about this program can be found online at https://www.pickering.ca/en/city-hall/CommunityGrants.aspx - 110 - Report to Executive Committee Report Number: OPS 19-24 Date: November 4, 2024 From: Brian Duffield Director, Operations Subject: Municipal Highway Winter Maintenance Agreement -Mowbray Street (formerly Brock Road) in the City of Pickering-File: A-1440 Recommendation: 1.That Report OPS 19-24 regarding the Municipal Highway Winter Maintenance Agreementon Mowbray Street (formerly Brock Road) between the Regional Municipality of Durhamand the City of Pickering be received; 2.That the Mayor and City Clerk be authorized to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham for a one year seasonalterm commencing on November 1, 2023 and ending on April 30, 2024 and thereafterrenewing automatically for five years on a year-by-year basis beginning on November 1stof each year and expiring on April 30th of the following year until April 30, 2028, in a formsatisfactory to the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actionsto give effect hereto. Executive Summary: The purpose of this report is to execute the Municipal Highway Winter Maintenance Agreement (the “Agreement”) with the Regional Municipality of Durham (the “Region”) which will provide for winter maintenance services by the City of Pickering (the “City”) for Mowbray Street (formerly Brock Road) which extends from just north of Highway 407 through Highway 7 and ends at the newly aligned Brock Road as shown in Schedule “A” of the attached Agreement. Winter patrol & maintenance by the City has been requested by the Region and will result in a more consistent level of service for City residents. The Region will continue to be responsible for routine patrol & maintenance of Mowbray Street. It is our understanding that the Region plans to eventually download Mowbray Street to the City. The Agreement would remain in effect until such time as a further transfer agreement is negotiated and executed. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. - 111 - OPS 19-24 November 4, 2024 Subject: Municipal Highway Winter Maintenance Agreement Page 2 Financial Implications: The Region will compensate the City for winter patrol and maintenance services provided between the dates of November 1 through April 30, at a flat annual rate of $3,000.00 per lane/km. Based on an estimate of 2.65 lane/km, the anticipated annual revenue is $7,950.00. Discussion: The purpose of this report is to execute the Municipal Highway Winter Maintenance Agreement (“Agreement”) with the Regional Municipality of Durham (“Region”) which will provide for winter maintenance services by the City of Pickering (“City”) for Mowbray Street (formerly Brock Road) which extends from just north of Highway 407 through Highway 7 and ends at the newly aligned Brock Road as shown in Schedule “A” of the attached draft Agreement. Mowbray Street was an arterial road requiring maintenance in accordance with the Minimum Maintenance Standards (MMS) for Class 1 roads. Mowbray Street no longer needs a level of service as an arterial road now that it has been reclassified as a local road. Winter maintenance is more efficiently delivered by the City for this classification of road. The City, as a service provider, has agreed to provide winter patrol and maintenance for Mowbray Street, subject to a satisfactory Agreement being reached. The City will continue to sand, salt, plow and remove snow and ice as needed in accordance with MMS during the term of this Agreement. The Region will have the responsibility to provide all other routine patrol & maintenance including repair requirements such as grading, pothole repairs, signage and drainage. The Agreement outlines the terms, including compensation in the amount of $3,000.00 per lane/km. Staff have reviewed the compensation in relation to existing costs and deemed the amount acceptable. The Director, Operations recommends that this Agreement be entered into, and that Council authorize the Mayor and City Clerk to execute the Agreement in its final form. Attachment: 1.Draft Municipal Highway Winter Maintenance Agreement Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Brian Duffield Manager, Fleet & Roads Operations Director, Operations BD:mc - 112 - OPS 19-24 November 4, 2024 Subject: Municipal Highway Winter Maintenance Agreement Page 3 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 113 - $WWDFKPHQWWR5HSRUW236 Municipal Highway Winter Maintenance Agreement This Agreement made this ____ day of ____________________, 2024 Between: The Regional Municipality of Durham (the "Region") -and - The Corporation of the City of Pickering (the "City") WHEREAS Mowbray Street (formerly Brock Road) (the “Road”) located within the City of Pickering is under the jurisdiction and ownership of the Region; AND WHEREAS Section 11 and Section 20(1) of the Municipal Act, 2001, S.O. 2001, c. 25 (the “Municipal Act”) permit municipalities to enter into an agreement to provide for the operation and maintenance of roads; AND WHEREAS the City and the Region are desirous of entering into an agreement pursuant to the provisions of Section 11 and Section 20(1) of the Municipal Act, wherein the City will undertake agreed upon winter maintenance services of the Road on behalf of the Region in exchange for payment by the Region to the City for the agreed upon winter maintenance services; NOW THEREFORE in consideration of the covenants herein contained and upon the terms and conditions expressed herein the parties agree as follows: 1. Definitions (1) “Agreement” means this agreement, including its recitals and any Schedules which form an integral part of it, as amended from time to time. (2) “Capital Improvements” means any road repair or improvement that is not Regular Maintenance, including, but not limited to, major repairs, improvements and replacements such as resurfacing and reconstruction of the Road, bridge replacement or reconstruction, culvert replacement, or the installation of new or expanded drainage systems. - 114 - 2 (3) “Claims” include any and all claims, actions, causes of action, complaints, demands, suites or proceedings of any nature or kind in respect of any and all losses, damages, liabilities, deficiencies, costs and expenses (including, without limitation, all legal and other professional fees and disbursements, interest, liquidated damages and amounts paid in settlement, whether from a third person or otherwise), the costs or expenses of complying with any environmental laws, and any economic losses, consequential, indirect, special and incidental damages resulting from or in any way related to a breach of a term of this Agreement, loss of life, personal injury (including, in all cases, personal discomfort and illness), and loss of and damage to property. (4) “Minimum Maintenance Standards” means those standards established by Ontario Regulation 239/02, as amended, pursuant to Section 44 of the Municipal Act, 2001. (5) “Regular Maintenance” means all routine or normal road maintenance including, but not limited to, shouldering, asphalt repair, pothole patching, crack sealing, depression settlement repairs, catch basin and storm sewer cleanout, litter pick up, inspection, repair and replacement related to signs, vegetation control, road and roadside drainage, entrances and entrance culverts, dust control, road surfacing, road stability, and grading, and excludes Winter Maintenance. (6) “Road” means Mowbray Street (formerly Brock Road), being 2.65 lane-kilometres, as further identified in the location map attached hereto as Schedule “A”. (7) “Routine Road Patrol” means the process of driving each section of the Road in one direction to monitor road conditions and assess the need for Regular Maintenance and shall not include Winter Road Patrol. (8) “Term” means the term of this Agreement as specified in Section 2(1) of this Agreement. (9) “Winter Maintenance” means snow ploughing, ice control, application of sand and/or salt mixture, application of brine direct liquid, snow removal where necessary and Winter Road Patrol, and excludes Capital Improvements, Regular Maintenance and Routine Road Patrol. Winter Maintenance shall occur throughout the Winter Maintenance Term. (10) “Winter Maintenance Term” shall occur through November 1 to April 30, inclusive, in each calendar year of the Term. - 115 - 3 (11) “Winter Road Patrol” shall occur throughout the Winter Maintenance Term and means the process of driving each section of the Road in one direction to monitor winter road conditions and assess the need for Winter Maintenance and shall not include Routine Road Patrol. 2. Term (1) The term of this Agreement shall begin on November 1, 2023, and expire on April 30, 2024. The Agreement shall automatically renew on a year-by-year basis beginning on November 1st of each year and expiring on April 30 of the following year for a period of five years. The automatic yearly renewals of the Agreement shall continue until April 30, 2028, or until the Agreement is terminated pursuant to sections 2(2) or 2(3) below. (2) This agreement shall terminate upon the Road being conveyed from the Region to the City. (3) Notwithstanding the foregoing, either party may, in its discretion, terminate the Agreement without cause, for any reason, prior to the expiry of the Term by providing the other party with at least 90 days’ prior written notice of such termination. 3. Maintenance and Repair (1) The City shall provide Winter Maintenance of the Road in accordance with the Minimum Maintenance Standards which is hereby declared to form part of this Agreement. (2) Notwithstanding any other provision contained herein, the obligations set out in this Agreement shall not include any obligation or responsibility of the City for any maintenance services and/or improvements, including, but not limited to, Capital Improvements, Regular Maintenance and Routine Road Patrol of the Road that are the responsibility of the Region to provide, whether pursuant to this Agreement or otherwise. Furthermore, the Region acknowledges and agrees that the physical condition of the Road may affect the way Winter Maintenance is delivered by the City. (3) The Region, at its sole cost and expense, shall provide all Capital Improvements, Regular Maintenance and Routine Road Patrol of the Road in accordance with the Minimum Maintenance Standards. 4. Fee and Payment (1) The Region agrees to pay $7,950.00 ($3,000.00 per lane-kilometre of road maintained where the Road is 2.65 lane-kilometres) annually to the City - 116 - 4 throughout the Term of this Agreement for costs incurred by the City in performing Winter Maintenance of the Road. (2) Within 60 days of the end of each year throughout the Term, the City shall submit to the Region annual invoices and the Region shall pay the annual invoices submitted by the City within 30 days of receipt of said invoices. 5. Default (1) Upon default by either party (the “Defaulting Party”) under any terms of this Agreement, and at any time after the default, the other party (the “Non-Defaulting Party”) shall have all the rights and remedies provided by law and by this Agreement. (2) No delay or omission by the Non-Defaulting Party in exercising any right or remedy, and no single or partial exercise of a right or remedy shall preclude any other or further exercise of such right or remedy, or the exercise of any other right or remedy. Furthermore, the Non-Defaulting Party may, but is not required to, remedy any default by the Defaulting Party in any reasonable manner without waiving the default remedied and without waiving any other prior or subsequent default by the Defaulting Party. All rights and remedies of the Non-Defaulting Party granted or recognized in this Agreement are cumulative and may be exercised at any time and from time to time independently or in combination. 6. Liability The parties acknowledge and agree that, upon execution of this Agreement, the City shall perform Winter Maintenance of the Road in accordance with the maintenance obligations set out in this Agreement. Notwithstanding any other provision contained herein, the City shall only be liable for any damages that arise from failure to perform Winter Maintenance of the Road, to the extent that such obligations have been assigned to the City in accordance with this Agreement, and that the City shall be relieved from all liability in respect of any maintenance services and/or improvements, including, but not limited to, Capital Improvements, Regular Maintenance and Routine Road Patrol of the Road that are the responsibility of the Region to provide, whether pursuant to this Agreement or otherwise. 7. Notice of Claims The Region and the City shall notify each other forthwith of any Claims or other information regarding pending or possible Claims by a third party arising from the responsibilities set out in this Agreement, and shall provide each other with copies of any correspondence with the claimant or the claimant’s representatives upon request. - 117 - 5 8. Indemnification The City agrees to indemnify and save the Region harmless from all claims, damages, expenses and personal injuries including death, in any way caused by the negligence or wrongdoing of the City, its employees, agents and councillors related to or arising out of the performance of this Agreement, together with all legal expenses and costs incurred by the Region in defending any legal action pertaining to the above. The Region agrees to indemnify and save the City harmless from all claims, damages, expenses and personal injuries including death, in any way caused by the negligence or wrongdoing of the Region, its its employees, agents and councillors related to or arising out of the performance of this Agreement, together with all legal expenses and costs incurred by the City in defending any legal action pertaining to the above. 9. Insurance (1) During the Term of this Agreement, the City shall maintain a policy of General Liability insurance providing coverage in respect of any incident bringing rise to a claim pertaining to this Agreement to the limit of a minimum of Ten Million Dollars ($10,000,000.00) exclusive of interest and costs, against death, injury, property damage and personal injury. Such insurance policy shall contain provisions for cross liability and severability of interest and further that the policy will not be cancelled until 30 days after written notice of such change or cancellation shall have been given to the Region. The General Liability policy shall include the Region as an additional insured with respect of all operations performed by or on behalf of the City pertaining to this Agreement. The City shall also maintain automobile Liability Insurance in respect to licensed vehicles and trailers owned and/or leased by the City, with limits of not less than Five Million Dollars ($5,000,000.00) inclusive per occurrence for bodily injury, death and damage to property. The City shall provide to the Region a Certificate of Insurance verifying the above. (2) During the Term of this Agreement, the Region shall maintain a policy of General Liability insurance providing coverage in respect of any incident bringing rise to a claim pertaining to this Agreement to the limit of a minimum of Ten Million Dollars ($10,000,000.00) exclusive of interest and costs, against death, injury, property damage and personal injury. Such insurance policy shall contain provisions for cross liability and severability of interest and further that the policy will not be cancelled until 30 days after written notice of such change or cancellation shall have been given to the City. The General Liability policy shall include the City as an additional insured with respect of all operations performed by or on behalf of the Region pertaining to this Agreement. The Region shall also maintain automobile Liability Insurance in respect to licensed vehicles and trailers owned and/or leased by - 118 - 6 the Region, with limits of not less than Five Million Dollars ($5,000,000.00) inclusive per occurrence for bodily injury, death and damage to property. The Region shall provide the City a Certificate of Insurance verifying the above. 10. Notice (1) Any notice, documents, or communication to be given under this Agreement shall be in writing and delivered by hand, registered or pre- paid mail, courier, fax or email (as appropriate) to the party to which it is to be given, as follows: to the Region at: 605 Rossland Road East, Whitby, ON L1N 6A3 Attention: Clerks Department, Fax No.: 905.668.2051 and to the City at: Pickering Civic Complex, One The Esplanade, Pickering, ON L1V 6K7 Attention: City Clerk, Fax No.: 905.420.9685 Any notice or other communication will be deemed to have been received, if delivered or sent by email or fax, on the date of delivery or transmittal and if mailed by registered post, on the 10th day following the date of mailing. (2) Notwithstanding the foregoing, unless otherwise specified, notice of any immediate matter concerning the performance of the maintenance obligations of the Road under this Agreement shall be made to the following: to the Region: Attention: Brent MacKay Phone No.: 905-683-1471 ext. 4001 Email: brent.mackay@durham.ca to the City: Attention: James McPherson Phone No.: 905.420.4660 ext. 5254 Email: jmcpherson@pickering.ca 11. General (1) Schedule “A” attached hereto shall form part of this Agreement. (2) This Agreement shall ensure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. Neither party may assign all or any part of this Agreement without the prior written approval of the other party. - 119 - 7 (3) All words in this Agreement shall be deemed to include any number or gender as the context requires. (4) This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario. (5) In this Agreement, headings are for convenience of reference and are not to be used to interpret this Agreement, and words in the singular include the plural and vice versa. (6) This Agreement constitutes the entire agreement between the parties concerning the maintenance of the Road and may only be amended or supplemented by an agreement in writing signed by both parties. (7) The parties shall comply with all legal requirements (including statutes, laws, by-laws, regulations, ordinances, orders, rules and regulations of every governmental authority having jurisdiction) that relate to the maintenance of the Road. (8) All paragraphs, terms and conditions of this Agreement are severable, and the invalidity, illegality or unenforceability of any such paragraph, term or condition shall be deemed not to affect the validity, enforceability or legality of the remaining paragraphs, terms and conditions. (9) Notwithstanding anything in this Agreement, neither party shall be in default with respect to the performance of any of the terms of this Agreement if any non-performance is due to any force majeure, strike, lock-out, labour dispute, civil commotion, war or similar event, invasion, the exercise of military power, act of God, government regulations or controls, inability to obtain any material or service, or any cause beyond the reasonable control of the party. (10) The parties acknowledge that this Agreement and any information or documents that are provided hereunder may be released pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, C. M.56, as amended. This acknowledgement shall not be construed as a waiver of any right to object to the release of this Agreement or of any information or documents. - 120 - 8 IN WITNESS WHEREOF the parties have duly executed this Agreement as of the date first written above. The Regional Municipality of Durham ______________________________________ Nancy Taylor, Commissioner of Finance ______________________________________ The Corporation of the City of Pickering ______________________________________ Kevin Ashe, Mayor ______________________________________ Susan Cassel, City Clerk - 121 - 9 Schedule “A" Location Map Identifying the Highway - 122 - Report to Executive Committee Report Number: OPS 20-24 Date: November 4, 2024 From: Brian Duffield Director, Operations Subject: Council Chamber Renovation Design - Endorsement of Schematic Design - File: A-1440 Recommendation: 1. That Report OPS 20-24 regarding the Council Chamber Renovations Design be received; 2. That Council endorse, in principle, the schematic design concept for the Council Chamber Renovations, as set out in Attachment 1, and that staff be authorized to proceed with development of contract documents sufficient for obtaining a building permit and to be issued for procurement of related construction services; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Executive Summary: The purpose of this report is to obtain Council endorsement, in principle, of the schematic design concept for the renovation of the Council Chamber at the Pickering Civic Complex (see Attachment 1), enabling technical detailing of the project to proceed so that it can be made ready to obtain a building permit and to be issued for procurement of construction services. Development of design concepts for renovations to the Council Chamber at the Pickering Civic Complex have been underway since early July 2024, following award of the design contract per Report OPS 15-24 (Council Resolution #548/24) on June 24, 2024. A variety of design layouts were explored, resulting in one preferred schematic design concept recommended by staff. Report OPS 15-24 proposed that three schematic design options would be prepared, but the project objectives and building constraints all pointed towards a single preferred configuration. All other variants were found to have significant drawbacks, flaws, or limitations that would undermine the purpose of the renovation. Key features and project goals include: replacement of aging audio systems and equipment; upgrades to video systems; integration of software and hardware platforms throughout the Council Chamber under a single software system for better production control; physical accessibility enhancements; security upgrades; allowing chambers to accommodate in-camera meetings; and, preparing for future growth. - 123 - OPS 20-24 November 4, 2024 Subject: Council Chamber Renovation Design Page 2 While individual elements of the schematic design remain subject to minor change and refinement, it is essential to ensure that the general intent meets expectations. The floor plans and conceptual renderings attached to this report are recommended for Council endorsement, in principle, so that technical elements of the project can be finalized and the project made ready for procurement, construction, and completion in advance of the next municipal election. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: Report OPS 15-24 awarded consulting services for the project. Funding required for construction, including contingency, furniture, fixtures and equipment have been included in the draft 2025 Capital Budget. The recommended schematic design concept has been developed in accordance with the proposed construction costs reflected in the budget. Discussion: The purpose of this report is to obtain Council endorsement, in principle, of the schematic design concept for the renovation of the Council Chamber at the Pickering Civic Complex, enabling technical detailing of the project to proceed so that it can be made ready to obtain a building permit and to be issued for procurement of construction services. The Pickering Civic Complex opened in 1990, and was designed at a time when accessibility was not yet part of the Ontario Building Code (OBC), few office spaces made regular use of personal computers, and digital technology was in its infancy. Over time, various components of the Council Chamber have been replaced, such as with the installation of LED display screens in 2021 to replace an aging projector and screen system that no longer met the visual technology needs of the space. Ad hoc replacement to parts of the audio systems, including microphones, speakers and control equipment, have resulted in an improvised system with parts dating from different eras, some of which have become obsolete. One of the primary objectives of the Council Chamber Renovation project is to remove and completely replace all of these different elements, wiping the slate clean to install a completely new and fully integrated audio-visual (AV) suite, including broader elements such as lighting, privacy, security and digital communications upgrades to better serve the needs of the City and its residents in the internet age. Acoustically, a drum and dome with extensive hard surfacing pose significant challenges to successful sound management of the space. This can be mitigated through acoustic treatment of the physical space and tailored selection of equipment and products, combined with careful mounting of versatile devices controlled as part of an overall digital management solution. Many of the technology-based details have yet to be determined as they require confirmation of the physical layout of the space prior to their overlay, which forms part of the reasoning for this requested approval. A new digital systems solution will be incorporated into the final design, to include electronic voting, pan and zoom cameras which focus on the active speaker(s), centralized delegation control, digital meeting management tools, and other related - 124 - OPS 20-24 November 4, 2024 Subject: Council Chamber Renovation Design Page 3 features. These would include the ability to toggle the chamber between public and in-camera modes quickly and easily. The existing Council Chamber performs poorly against contemporary accessibility design standards, which include several iterative updates to the Ontario Building Code (OBC), introduction of the Accessibility for Ontarians with Disabilities Act (AODA) and three decades of development in good design practice since its original construction. The stairs and central depressed bowl of the chamber are the most obvious impediments, though there are numerous other challenges. Scooters, for example, are far more commonplace as mobility aids than they were in 1990, and have grown larger in size over time to meet a growing range of needs. The Council Chamber struggles to provide suitable clearances, even for smaller wheelchairs. Staff visited all other Council Chambers in the lakeshore municipalities of Durham Region, including the regional headquarters building, in order to compare and assess options for this project. In all cases, the floor of the chamber is at, or nearly at the same level throughout, using minimal ramping only where and as required. The proposed concept would see the existing bowl depression infilled to provide a consistent floor level throughout, with a slightly raised dais for improved sight lines to Mayor, Council and staff participating in meetings. It is likewise essential to consider that any of these positions could someday include individuals requiring use of mobility devices, and that all positions throughout the Council Chamber must be designed to accommodate the broadest possible range of accessibility for all. Additional upgrades in the recommended schematic design concept includes a separation between public seating and Council/staff seating. This includes relocating staff to the wings, behind Council to establish better visual connection between Council and the members of the public. All Council and senior staff seats will also be equipped with display screens, like at Durham Regional Headquarters, so that meeting participants can better view delegations and their displayed content, as well as each other, during meetings. The recommended layout also adds two additional seats for future Council positions, as may be required as the community continues to grow. To enable in-camera meetings, an acoustic separation between chambers and the lobby space will be introduced through the replacement of the glass wall with a sound dampening material. This new partition will provide a focal point inside the chambers featuring the public art piece to be commissioned per Council Resolution (#279/23), and a mounting surface on the lobby side to provide large display screens and speaker systems to facilitate use of the lobby as an overflow area for especially well-attended meetings. Council endorsement, in principle, is requested of the staff-recommended schematic design concept (set out in Attachment 1). Approval will allow refinement of the recommended schematic design concept to comply with all applicable requirements of the OBC and AODA, as well as coordinating both hardware and software elements that will form part of the technical upgrades of the space. The approved concept will also be reviewed and discussed with the City’s Accessibility Advisory Committee at an upcoming meeting to ensure that its comments are reflected in the final scope of work. - 125 - OPS 20-24 November 4, 2024 Subject: Council Chamber Renovation Design Page 4 Subject to Council’s approval, construction is expected to begin in Q3 of 2025. Specific timing will be provided as part of a separate Report to Council for approval of the construction contract. Attachment: 1. Design brief for recommended schematic design of the Council Chamber Renovation Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Brian Duffield Karen Coleman Director, Operations (Acting) Director, Community Services Original Signed By: Original Signed By: Vince Plouffe Division Head, Operations Services Paul Bigioni Director, Corporate Services & City Solicitor BD:vp Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 126 - pickering.ca Council Chambers Renovation Pickering Civic Complex Schematic Design One the Esplanade, Pickering Attachment 1 to Report OPS 20-24 - 127 - pickering.capickering.ca 4 3 2 1 Agenda Key Improvements AV Systems New Floor Layout Interior Perspectives - 128 - pickering.ca Key Improvements •New and fully integrated AV systems •Improved meeting management tools •Accessibility and new seating layout for better user experience •New treatment(s) to improve acoustics •Security enhancements •Privacy mode for in-camera meetings •Prepare for future expansion of council - 129 - pickering.ca AV Systems •Camera to speaker Integration Speaker visible on screen which replaces current wide angle static camera position With labels of name/title for each meeting participant to be displayed online and in the Chamber Ability to have multiple meeting participants shown on screens in the Chambers • Request to speak The meeting Chair will view a list with people that request to speak and coordinates controls & order of speakers •Electronic voting •Meeting management software integration Integration with the City’s meeting management software (used to build agendas, minutes, livestream, etc.) •Monitors and power outlets One screen for each councillor’s desk, the central desks (meeting chair, CAO and City Clerk) and staff desks Electrical outlets and ports at every councillor and staff desk to plug in their devices •Remote participation for meeting attendees Council, staff, public can participate remotely, with visibility on screens in Chambers and on Livestream •Closed session (In-Camera) privacy Audio controls for the AV systems that will ensure privacy for closed sessions Acoustic separation between the council chambers and interior and exterior spaces to ensure speech privacy for closed sessions Access controls -ability to lock the entrance doors from the meeting’s host, CAO and City Clerk desks - 130 - pickering.ca Accessibility and new seating layout •Floor area at the lobby level with a raised dais for the council and staff (1 step higher) •A central desk for the meeting chair and seating for CAO and City Clerk on both sides •8 desks for councillors – 6 for existing positions plus 2 for future growth •12 desks for directors and support staff to be located behind councillors with additional seats along the walls •Back drop and back room for IT staff with emergency exit •The glass sliding doors from the chambers to the lobby will be filled in to allow for in-camera sessions privacy. •Enhanced security - separation between council and public area though glass railing •Delegation podium located central with adjustable height •Dedicated accessible seating areas •Fixed upholstered public seating for optimal seating comfort and sound absorption •Reserved media seats Floor plan - 131 - pickering.ca Interior perspective front view *This is a conceptual rendering and not an exact representation of the materials or spaces depicted. The design and materiality will change and evolve as the project progresses. - 132 - pickering.ca Interior perspective side view *This is a conceptual rendering and not an exact representation of the materials or spaces depicted. The design and materiality will change and evolve as the project progresses. - 133 - pickering.ca Vince Plouffe Division Head, Operations Services Operations Department 905.420.4660 ext. 3233 vplouffe@pickering.ca Diana Poida Senior Project Manager, Capital Projects Operations Department 905.420.4660 ext. 1031 dpoida@pickering.ca Questions - 134 - Report to Executive Committee Report Number: PLN 27-24 Date: November 4, 2024 From: Kyle Bentley Director, City Development & CBO Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines -File: L-2000-011 Recommendation: 1.That the Parkland Dedication By-law, as set out in Appendix I to Report PLN 27-24, beapproved and forwarded to Council to be enacted; 2. That the existing Conveyance of Land for Park or Other Public Recreational Purposes,By-law 7955/22, be repealed on the day that the new Parkland Dedication By-law comes into full force and effect; 3.That the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines,as set out in Appendix II to Report PLN 27-24, be endorsed by Council; and 4.That the appropriate City of Pickering officials be authorized to take actions as necessaryto implement the recommendations of this report. Executive Summary: The purpose of this report is to obtain Council’s approval of a new Parkland Dedication By-law, as well as Council’s endorsement of the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines. As a result of legislative changes, recommendations from the Recreation and Parks 10-Year Plan, and a review of best practices, staff recognized the need to modernize the Parkland Dedication By-law. Key changes to the Parkland By-law include: revised parkland acquisition rates; the introduction of credits for stratified (strata) parks; and privately-owned and publicly accessible spaces (POPS). The new Parkland Dedication By-law will ensure that the City continues to prioritize the acquisition of the maximum allowable amount of parkland with new developments (see Appendix I). The new Stratified Parks and Privately Owned and Publicly Accessible Spaces Guidelines will assist staff in negotiating for these items where appropriate (see Appendix II). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. Financial Implications: There are no direct financial implications arising from this report. - 135 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 2 Discussion: The purpose of this report is to obtain Council’s approval of a new Parkland Dedication By-law as well as Council’s endorsement of the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines. As a result of Provincial legislative changes, recommendations from the Recreation and Parks 10-Year Plan, and a review of best practices from other Greater Toronto Area municipalities, the City needs to modernize and update the Parkland Dedication By-law. The key changes to the Parkland By-law include revised parkland rates and the introduction of credits for strata parks, and privately-owned publicly accessible spaces (POPS). 1. Legislative Changes In October 2022, Bill 23 introduced several changes to the Planning Act, affecting how municipalities can acquire parkland, or receive payment-in-lieu of parkland. Consequently, the City must update its Parkland Dedication By-law to comply with the new legislation, and better equip the City with additional tools to maximize the acquisition of new parkland. In the development review process, the Planning Act allows municipalities to acquire parkland as a condition of approval for site plans, plans of subdivisions, and land divisions. The Planning Act specifies the rates that municipalities can use to calculate the amount of parkland that may be acquired (see Table 1 below). A calculation of parkland using the simple percentage of the site area typically yields more parkland for low-density developments, while the “alternative residential parkland rate” typically results in greater parkland for medium and high-density residential developments. The changes to the Planning Act also set caps on the maximum amount of parkland that municipalities can acquire using the alternative parkland rate. Non-residential Residential Parkland rate Alternative Residential Parkland Rate Parkland Caps for Alternative Residential Parkland Rate Parkland Rate Before Bill 23 2 percent 5 percent 1 hectare: 300 units (land) or 1 hectare: 500 units (payment-in-lieu) N/A Parkland Rate After Bill 23 2 percent 5 percent 1 hectare: 600 units (land) or 1 hectare: 1,000 units (payment-in- lieu) 10% for land that is 5 hectares or less 15% for land that is greater than 5 hectares Table 1: Comparison of parkland rates before and after Bill 23 - 136 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 3 The land given to the City as parkland must be suitable for parks or other recreational uses. Therefore, the City does not accept the following as parkland: • natural heritage features • slopes and valley lands • contaminated lands or • lands encumbered by underground structures, infrastructure or easements However, the Official Plan recognizes the special conditions in the City Centre and enables municipal roads and parks in this area to be encumbered by underground structures. Since natural heritage features, slopes, and valley lands are not usable for development, developers commonly convey these lands to municipalities at no charge as a condition of approval. Once in public ownership, these lands are then protected in perpetuity. Although a portion of these lands may be used to accommodate a pedestrian or multi-use trail, they are not suitable for typical park programming. 2. Recommendations from the Recreation and Parks 10-Year Plan The parkland rates proposed in the draft Parkland Dedication By-law are taken directly from the Planning Act. When applied exactly as indicated in the Planning Act, these parkland rates will result in a much lower provision of parkland per capita compared to the City’s existing parkland inventory. According to the recently approved Recreation and Parks 10-Year Plan 2024-2034 (“the new Parks Plan”), the City currently has a parkland provision rate of 1.76 hectares per 1,000 residents, excluding unprogrammed areas within parks (i.e., natural heritage areas and slopes). The current parkland rates in the Planning Act will generally result in parkland dedication rates ranging from 0.2 to 1.0 hectares per 1,000 residents. The new Parks Plan recommends that Pickering aims for a parkland provision rate of 1.5 hectares per 1,000 residents. Below are several recommendations to improve the City’s ability to acquire parkland through development applications. These recommendations are: • Update Parkland Dedication Requirement (#54): Revise the parkland dedication requirements and related policies in the City of Pickering’s Official Plan and Parkland Conveyance By-law. • Establish Policies for Privately-Owned Public Spaces (POPS) and Strata Parks (#55): Create policies surrounding POPS and strata parks. While these spaces will generally be discouraged, they may be counted towards parkland dedication at the City’s discretion (with both POPS and strata parks being accepted at discounted rates). - 137 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 4 • Set Guidelines for Acceptable Parkland Dedication (#56): Establish clear guidelines for what constitutes acceptable parkland dedication from developers. These guidelines should address restrictions on encumbered lands, hazardous lands, steep slopes and unstable lands, environmentally protected lands, rights-of-way and easements, and contaminated lands. Include these guidelines in the Official Plan or parkland conveyance procedure. • Adopt a “Parkland First” approach (#57): Prioritize the conveyance of parkland over cash-in-lieu of parkland and POPS to address parkland requirements. • Define Criteria for Cash-in-Lieu Acceptance (#60): Clearly outline the criteria for evaluating the acceptance of cash-in-lieu of parkland dedication. • Prioritize Spending Cash-in-Lieu Funds on Land Acquisition (#61): Focus on using cash-in-lieu funds for acquiring new land rather than making capital improvements in parks. 3. Strata Parks and POPS Some of the alternative ways of providing new parkland and park spaces are by using strata parks and POPS. Strata parks are parcels of land where the City owns the surface (with appropriate depth for plantings, and installation of structures and services). The developer or condominium corporation owns the space below grade, typically used for underground parking, or other infrastructure (see Figure 1 below). Figure 1: Strata park with parking below grade POPS are park spaces and plazas on private property that are publicly accessible through legal agreements between the property owner and the City (see Figure 2 below). - 138 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 5 Figure 2: Example of a Privately-Owned and Publicly Accessible Space (POPS) Staff recognize that there is a role for strata parks and POPS in certain high-density developments. The reason is the ability of these developments to provide innovative and creative park spaces in areas where traditional parkland is challenging to provide. The City has already accepted one strata park and one POPS in the City Centre at the Universal City development. 4. Strata Parks, and Privately-Owned Publicly Accessible Spaces (POPS) Guidelines Sections of the Planning Act, which have yet to be proclaimed, permit strata parks as a means for developers to meet their parkland requirements. Although not yet in effect, it is clear that the City should be prepared to accept these forms of parkland in the future. As a result, staff have prepared Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines (the “Guidelines”). Once endorsed by Council, these Guidelines are intended to be used as technical standards when negotiating for these items as part of development approvals. The Guidelines will give clear direction on the minimum size, location, design, and maintenance requirements for these spaces. This will ensure consistent outcomes when incorporating them into future development approvals. Strata parks are not ideal as they have long-term maintenance requirements that exceed the maintenance requirements of a typical park. Where strata parks are proposed, the draft Parkland Dedication By-law stipulates that they will be credited at 80 percent of the traditional parkland requirements. Therefore, a 1 hectare strata park will count as 0.8 of a hectare towards the total parkland requirements of a development. - 139 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 6 Section 12.10I (e) of the Official Plan states that underground parking is allowed beneath the City’s municipal roads and parks for properties within the City Centre. POPS are not ideal because they are not owned by the City, and their maintenance is solely the responsibility of the private property owner. This can lead to slow and irregular maintenance of spaces intended for public use. When POPS are proposed, the draft Parkland By-law stipulates that POPS will be credited at 50 percent of the traditional parkland requirements. Therefore, a 1 hectare POPS will count as 0.5 of a hectare towards the total parkland requirements of a development. Section 12.10C (g) of the Official Plan notes that POPS may be credited as parkland within the City Centre if the following conditions are met: • the POPS is designed and maintained to the standards of the City; • the POPS is visible, open, and accessible to the public at all times; and • the owner enters into an agreement with the City to ensure that the previous conditions are met 5. Exemptions from Providing Parkland The Development Charges Act already exempts property owners who build affordable housing (as defined by the Provincial Affordable Housing Bulletin), attainable housing, and additional dwelling units, from paying development charges. The proposed Parkland Dedication By-law aims to further support housing affordability by exempting the following from providing parkland: • housing constructed by not-for-profit groups for religious, charitable, educational, benevolent, or welfare purposes and • long-term care homes Additionally, commercial and industrial developments up to 200 square metres are proposed to be exempt from parkland requirements. This exemption is intended to support modest expansions to existing businesses and incentivize the creation of retail and services within mixed-use developments. 6. Payment-in-Lieu of Parkland The City prioritizes having developers provide parkland. However, if the amount of parkland to be conveyed is too small to be usable, or the available lands are too far from residential areas, the City can require payment instead of land. In these cases, an appraisal of the property is completed, and a proportional amount is paid to the City. These funds are then pooled and used to acquire parkland in other areas of the municipality. - 140 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 7 7. Engagement on the City’s draft Parkland Dedication By-law A draft of the proposed Parkland Dedication By-law was posted on the City’s website for public comment, and a draft copy was circulated to BILD and the local development community for feedback. The first draft of the Parkland By-law was open for public comment from June 14 to August 11, 2024. Based on technical comments received from the development industry, the By-law was revised and reposted for further comments from August 12 to September 4, 2024. The City’s social media platforms were used to advertise the draft Parkland By-law. Staff were also present to receive comments and answer questions during the open houses that were held for the Recreation and Parks Ten-Year Plan on July 9 and 17, 2024. Direct emails were sent to BILD and members of the local development community. BILD also shared a link to the draft By-law in their July 9 newsletter. In addition, the Stratified Park and Privately-Owned and Publicly Accessible Spaces Guidelines were made available for review on the City’s website from August 12 to September 4, 2024. The comments received are listed below. 7.1 Comments Received from the Public Question / Comment Response 7.1.1 Do parkland requirements add to the cost of new housing? New development requires municipal infrastructure and services to function properly. This applies equally to water pipes, libraries, and parkland. As a result, the development industry includes the cost of providing parkland into the cost of all new development and any redevelopment. The alternative would be that the City either chooses not to provide parkland to new residents or acquires new parkland using other revenue sources. 7.1.2 Developers shouldn't be able to pay their way out of preserving park space. Except for the exemptions listed in Section 5 of this report, all new development is required to provide parkland as a condition of development approval. There may be times when it is appropriate to collect payment-in-lieu of parkland if the parkland suggested is too small to be usable or is too far away from residential areas for practical use. In addition to providing parkland, or payment-in-lieu of parkland, developers are still required to preserve all natural heritage features identified on a property and may be required to convey these natural heritage features to a public authority for their long-term protection. - 141 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 8 Question / Comment Response 7.1.3 Parks need to be kept local, so you don’t need to drive to a playground or a nice green space. As a first priority, the City will seek to acquire parkland in the same area where development is occurring. This may be on the same property or nearby (generally within 500 metres of the new development). 7.2 Comments Received from the Development Industry Question / Comment Response 7.2.1 Consider exempting modest commercial gross floor area within mixed-use developments (stores and services at the bottom of apartment buildings) from providing parkland to encourage this form of development. The draft Parkland Dedication By-law includes a parkland exemption for up to 200 square metres of new or additional commercial and industrial development. For consistency, this would also apply to the creation of the first 200 square metres of retail and services within mixed-use buildings. 7.2.2 Consider providing a 100 percent credit towards parkland requirements for the dedication of natural heritage features, floodplains, and other encumbered lands. Lands that the City receives from parkland dedication need to be able to be developed and programmed for both active and passive recreational uses. This requires that the lands be relatively flat, accessible from a public street, and free of anything that would prevent development. Natural heritage features (i.e. forests, creeks, wetlands, etc.) provide a valuable ecological function and are not suitable places for active parkland that contain playgrounds, community gardens, and/or sports fields. Similarly, the hydrological function of floodplains renders them unsuitable as parkland due to their seasonality and the potential risks they represent. 7.2.3 Consider permitting strata parks and POPS within natural heritage features and other encumbered lands. As mentioned above, it is inappropriate for parkland to be located within natural heritage features and other areas with natural constraints. - 142 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 9 Question / Comment Response 7.2.4 Ensure that exemptions for affordable housing encompass all forms, including Habitat for Humanity and other not- for-profit housing providers. The exemptions in the Parkland Dedication By-law will be tied to the criteria in the Planning Act. Based on staff’s analysis, Habitat for Humanity would continue to qualify for exemptions. 7.2.5 When the difference between two appraisals is greater than 30 percent, the final decision on the appraisal should go to arbitration. If Staff believe that a property appraisal is too low, they may choose to have an appraisal completed at the City’s expense. It is unlikely that the developer’s and the City’s independent appraisals will differ by more than 30 percent. Therefore, the proposed Parkland Dedication By-law states that if the City’s and the Developer’s appraisals differ by more than 30 percent, the City will accept the higher appraisal. This policy will help ensure that the appraisals submitted by developers are fair and reasonable and does not further delay the process by pursuing arbitration. 7.2.6 The guidelines state that strata parks should be a minimum of 0.2 of a hectare in size would mean that they could only be used on properties that measure a minimum of 1.7 hectares in size. The minimum size of Strata Parks should be smaller so that they can be used on smaller properties. It will be the City’s priority to acquire traditional parkland. In circumstances where traditional parkland cannot be achieved the City may consider strata parks. Since strata parks will be owned by the City, they must be large enough to provide and maintain programming space suitable for a City park. 7.2.7 The guidelines state that 25 percent of POPS should be compromised of vegetation. This seems overly high. Flexibility is needed to ensure that the design of POPS can accommodate diverse community needs. High-density developments, that would be considered for POPS, are also required to provide a minimum amount of private outdoor amenity space. This amenity space is commonly provided through rooftop patios. There will already be plenty of opportunities for hard surfaces in those amenity areas. Therefore, it is important that ground level POPS include a reasonable amount of vegetation to provide texture, shade, and interest that are attractive and inviting to the public. - 143 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 10 8. Next Steps The policies in the Pickering Official Plan reflect the City’s ability to collect parkland using both a percentage of land, or the alternative rates, outlined in the Planning Act, prior to the passing of Bill 23. Minor amendments to the text of the Official Plan are required to reflect the new Planning Act provisions for the percentage of land for park purposes and alternative rates, as well as the new caps on parkland and alternative rates based on property size. These amendments will be processed as part of a broader housekeeping official plan amendment currently under preparation. 9. Conclusion Due to the anticipated parkland deficit that the City is expected to face, it is recommended that the City prioritize acquiring land for park purposes, rather than accepting cash-in-lieu, as a condition of development approvals. The City will request payment-in-lieu of parkland when the lands that would be provided are too small, or isolated, to serve as effective parkland. In cases where the City accepts strata parks and POPS as part of the development’s park and recreational strategy, a discounted parkland credit will be applied. It is recommended that Council enact the new Parkland Dedication By-law, as set out in Appendix I to Report PLN 27-24, and repeal the existing Conveyance of Land for Park or Other Public Recreational Purposes (By-law 7955/22). This repeal will take effect once the new Parkland Dedication By-law comes into full force and effect. Furthermore, it is recommended that Council endorse the new Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines, as set out in Appendix II to Report PLN 27-24. Appendices: Appendix I Proposed Parkland Dedication By-law Appendix II Proposed Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines - 144 - PLN 27-24 November 4, 2024 Subject: New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Page 11 Prepared By: Original Signed By Paul Wirch, RPP Principal Planner, Policy Original Signed By Nilesh Surti, MCIP, RPP Division Head, Development Review & Urban Design Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO PW:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 145 - Appendix I to Report PLN 27-24 Proposed Parkland Dedication By-law - 146 - The Corporation of the City of Pickering By-law No. XXXX/24 Being a By-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. Whereas Sections 42, 51(25), 51.1, and 53 of the Planning Act, R.S.O. 1990, chapter P.13, provide that the Council of a local municipality may by by-law require that land be conveyed to the municipality for park or other public recreational purposes as a condition of development or redevelopment or the subdivision of lands; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide for an alternate parkland rate for residential purposes of one hectare for each 600 dwelling units proposed for development provided the municipality has an official plan that contains specific policies dealing with the provision of lands for park or other public recreational purposes at such a rate; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide that, for the alternative requirement, municipalities shall not require a conveyance or payment in lieu that is greater than, a. in the case of land proposed for development or redevelopment that is five hectares or less in area, 10 percent of the land or the value of the land, as the case may be; and b. in the case of land proposed for development or redevelopment that is greater than five hectares in area, 15 percent of the land or the value of the land; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide that municipalities may request payment in lieu of land for park or other public recreational purposes at a rate of one hectare for each 1,000 dwelling units proposed for development provided the municipality has an official plan that contains specific policies dealing with the provision of lands for park or other public recreational purposes at such a rate; and Whereas the use of an alternate parkland rate for conveyance (1 hectare: 600 dwelling units) and an alternate rate for payment in lieu (1 hectare: 1,000 dwelling units) will provide the City with increased versatility in providing parkland that efficiently serves the needs of the community; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Definitions 1. This By-law may be cited as the Parkland Dedication By-law. 2. For the purposes of interpretation of this By-law, the following definitions shall apply: - 147 - By-law No. XXXX/24 Page 2 a. “Development” means the construction, erection or placing or one or more buildings or structures on land or the making of an addition or alteration to a building or structure that has the effect of substantially increasing the size or usability thereof; b. “Dwelling Unit” means a residential unit that: i. consists of a self-contained set of rooms located in a building or structure; ii. is used or intended for use as a residential premises; iii. contains kitchen and bathroom facilities that are intended for the use of the unit only; and iv. is not a mobile home or any vehicle; c. “Gross Floor Area (GFA)” means the aggregate of the area of each floor whether located above, at or below grade, measured between the exterior faces of the exterior walls of the building at each floor level but excluding any porch, veranda, cellar, mechanical room or penthouse, or areas dedicated to parking within the building. For the purposes of this definition, the walls of an inner court shall be deemed to be exterior walls; d. “Institutional Uses” means the use of land, structure, or building by: i. a not for profit or not for gain organization, group, or association to be used for religious, charitable, educational, benevolent, or welfare purposes; ii. a registered long-term care home; or iii. any municipality, the Government of Ontario, the Government of Canada or any local board, as such term is defined in the Municipal Affairs Act, R.S.O. 1990, c. M.46, as amended. e. “Privately-Owned Publicly Accessible Space” means physical space that is privately-owned, but appears and functions as public space. These spaces are secured through an easement in favour of the City, are designed and maintained to the standards established by the City, and remain open and accessible to the public or according to a schedule established by agreement with the City; f. “Redevelopment” has the same meaning of Development; g. “Strata Park” means publicly-owned parkland located on top of buildings or structures, including but not limited to parking garages. The term ‘strata’ in this context refers to the horizontal delineation of ownership, as described in the Ontario Condominium Act; h. “Subdivision” means the process referred to in Section 50 of the Planning Act, R.S.O. 1990, chapter P.13. Lands Affected by By-law 3. This By-law shall apply to the whole of the City of Pickering. - 148 - By-law No. XXXX/24 Page 3 Where By-law Does Not Apply The provisions of this By-law do not apply to: 4. Development or redevelopment where the proposed principal use of the land is for Institutional Uses. 5. The affordable housing and attainable housing residential units, as defined in subsection 4.1(1) of the Development Charges Act, 1997, or residential units described in subsection 4.3(2) of that Act, of any development or redevelopment, as provided for in the Planning Act. 6. Replacement of any building which was razed by fire, by an accidental cause or by an act of God, provided that in the case of a building used for non-residential purposes, the size of the replacement building does not exceed the total gross floor area of the prior building which was destroyed. 7. Additions or interior alterations to existing buildings used for residential purposes provided there is no increase in the existing number of dwelling units except for additional dwelling units. 8. Commercial and industrial development or redevelopment that results in an increase of gross floor area of 200 square metres or less. 9. Construction of a building to be used for residential purposes where there previously existed a building on the same land that was used for residential purposes and that previous building was demolished, provided that the total number of dwelling units to be constructed does not exceed the total number of dwelling units that previously existed on the land except for additional dwelling units. Residential Rates 10. As a condition of development or redevelopment of lands for any purpose other than commercial or industrial purposes, including the subdivision of land, up to five percent of the land shall be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes. 11. The City, at its sole discretion, may require an equivalent payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law. 12. In the case of Consents, the Applicant may choose to apply a per-lot-fee for payment in lieu of parkland, as listed in the current Council adopted User Fee By-law, or obtain an appraisal. 13. Where it would result in a greater amount of parkland conveyance, the Council shall require that land be conveyed for park or other public recreational purposes at the alternative rate of one hectare for each 600 dwelling units proposed. 14. As an alternative to Sections 10 and 13 above, the Council, at its sole discretion, may require a payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law, calculated by using a rate of one hectare for each 1,000 dwelling units proposed. - 149 - By-law No. XXXX/24 Page 4 15. In all instances where the alternative rate for conveyance or payment has been used, the maximum amount will be capped at: a. 10 percent for properties measuring five hectares or less; and b. 15 percent for properties measuring greater than five hectares. Commercial and Industrial Rates 16. As a condition of development or redevelopment of lands for commercial or industrial purposes, including the subdivision of land, the City shall require that up to two percent of the land be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes. 17. As an alternative to Section 16 above, the Council, at its sole discretion, may require a payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law. Mixed Use Developments 18. In the case of land proposed for development or redevelopment for more than one use, parkland shall be conveyed at the combined rate applicable to each proposed use of the land. Council shall apply the rate that results in the greater amount of parkland conveyance. a. (GFA for Residential Uses/GFA for All Uses) x 5% x Gross Land Area Plus b. (GFA for Non-Residential Uses/GFA for All Uses) x 2% x Gross Land Area Or c. Number of Dwelling Units divided by 600 x 1 hectare Plus d. (GFA for Non-Residential Uses/GFA for All Uses) x 2% x Gross Land Area Lands Not Accepted for Conveyance 19. Land to be conveyed must be in a location that is acceptable to the City with frontage onto an open and maintained municipal road. 20. Conveyance of environmental and open space lands shall not be accepted or considered as a conveyance of lands for a park or for other public recreational purposes. These lands include: • required for drainage; • stormwater management facilities; • valley and stream corridor or shoreline protection purposes; • lands susceptible to flooding; - 150 - By-law No. XXXX/24 Page 5 • steep valley slopes and hazard lands; • lands required to be conveyed to a public agency other than the City of Pickering; • environmentally sensitive areas or lands, including wetlands and woodlands; • areas of natural and scientific interest; • portion of a property containing a cultural landscape that is designated to be of cultural value or interest pursuant to Part IV of the Ontario Heritage Act lands required for buffer purposes; • lands that are deemed to be contaminated; and • other lands unsuitable for park development. Redevelopment of Lands 21. Where land has previously been conveyed to the City for park or other public recreational purposes, or a payment in lieu of such conveyance has been received by the City, under section 42 of the Planning Act or a condition imposed under section 51.1 or 53 of the Planning Act, no additional conveyance or payment shall be required under this By-law unless: a. there is a change in the proposed development or redevelopment, which would increase the density of development; or b. land originally proposed for development or redevelopment for Commercial or Industrial Uses is now proposed for development or redevelopment for Residential Use. In those instances, the extent of increased density or redevelopment to residential use shall be subject to the requirements of this By-law. Phased Development 22. For development or redevelopment for which approvals are issued in phases: a. Whenever possible, the City shall acquire all parkland conveyances in Phase 1; and b. At a minimum, the City shall require the proportional conveyance of land for park purposes or the payment-in-lieu, at the time of approval for each phase. 23. Where the Council deems it appropriate to acquire parkland in a later phase of development, the Council shall require the developer to enter into an agreement specifying the amount, location and timing of parkland conveyance. Additionally, the developer must provide securities acceptable to the City, sufficient to ensure the parkland is provided in the future. Payment Instead of Conveyance 24. In lieu of the conveyance of land under this By-law, Council may require the payment of money to the value of the land otherwise required to be conveyed under this By-law, or a combination of land and money. 25. The value of the land shall be determined by a fair market value appraisal prepared, at the expense of the Proponent, by a qualified professional appraiser of real estate. All appraisals obtained pursuant to this By-law shall state the criteria used to determine the - 151 - By-law No. XXXX/24 Page 6 value within the appraisal and shall be satisfactory to the City. An appraisal shall remain current for two years from the date of the appraisal. 26. In the case of the subdivision of land, the value of the land shall be determined as of the day before the approval of the draft plan of subdivision. 27. In the case of development or redevelopment, the value of the land shall be determined as of the day before the first permit is issued. 28. The City reserves the right to have the appraisal peer reviewed. The cost of the peer review will be borne by the City. a. Where the difference in appraisal estimates is less than 10 percent, the lower appraisal estimate will be used to determine the value. b. Where the difference in appraisal estimates is between 10 percent to 30 percent, the mean average of the two appraisals will be used to determine the value. c. Where the difference in appraisal estimates is greater than 30 percent, the higher appraisal will be used to determine the value. 29. All payments of money in lieu of the conveyance of land shall be made prior to the issuance of a building permit for the land to be developed or redeveloped. Parkland Credits 30. Notwithstanding Section 10 and 16, where Council deems it appropriate to accept a Strata Park that is to be owned by the City, the land provided by the Strata Park shall be applied as an 80 percent credit towards the parkland requirements. This credit considers this type of parkland’s inherent use limitations. For clarity, the 80 percent credit described in this section only applies where Strata Parks are not Privately-Owned and Publicly Accessible Spaces. 31. Where a Privately-Owned and Publicly Accessible Space is designed and secured through a public easement for public uses, such uses shall be applied as a 50 percent credit towards the parkland requirements. This credit reflects the fact that these lands are not under the control of the City, which will restrict the ability of the City to design, program, manage, and maintain the space as it wants over time. General 32. All lands conveyed to the City shall be on, or within 500 metres direct walking distance of, the property that is subject to the development approval. The City, at its discretion, may waive the 500 metres requirement if the parkland to be provided is part of a broader parkland strategy that has been established through a neighbourhood plan or other comprehensive planning processes. 33. All lands conveyed to the City under this By-law shall be in a condition satisfactory to the City. The City may request a Record of Site Condition pursuant to the Environmental Protection Act. At a minimum, a Phase 1 Environmental Site Assessment will be required that meets the requirements of Ontario Regulation 153/04 pursuant to the Environmental Protection Act, R.S.O. 1990, c. E.19, for the use of the land as a public park. - 152 - By-law No. XXXX/24 Page 7 34. This By-law shall at all times be subject to the provisions of the Planning Act, R.S.O. 1990, chapter P.13, as amended from time-to-time, or any successor thereto. 35. By-law 7955/22 of The Corporation of the City of Pickering being a by-law “To require that land be conveyed to the City for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands” is hereby repealed on the day that the new Parkland Dedication By-law comes into full force and effect. By-law passed this XX day of XXX, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 153 - Appendix II to Report PLN 27-24 Proposed Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines - 154 - City of Pickering Council Adopted Guidelines November 25, 2024 Resolution #xxx/24 Page 1 of 5 City of Pickering Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Stratified (Strata) Parks Lands owned and maintained by the City for parkland or other recreational purposes. These spaces may be encumbered due to being located on top of privately-owned structures, such as parking garages and stormwater facilities. Location Strata parks shall have a minimum of 15 metres of frontage onto an open and maintained municipal road. Where one strata park is designed to directly abut a strata park on an adjoining property, the City may consider modifying the minimum frontage requirements. Strata parks should be of a similar grade to the abutting public right of way, making them fully accessible to all users. Where possible, strata parks should front onto open municipal roads to the south and/or west to maximize access to sunlight. In areas subject to shadows from tall buildings, strata parks should provide a minimum of five consecutive hours of sunlight during the course of the day. The strata limit of the park is generally 200 millimetres above the top grate of the private structure's roof. Strata parks shall be setback a minimum of 3 metres from all buildings and drive-aisles to accommodate any encroachments such as balconies, canopies, doors and snow storage. Size Strata parks shall be a minimum of 2,000 square metres in size. Where one strata park is designed to directly abut a strata park on an adjoining property, each strata park must still meet the minimum size requirements. Alternatively, the combined park requirements for both sites may be accommodated on the first site to be developed. Design and Construction The Owner will prepare a Facility Fit Plan, in consultation with Pickering’s Manager, Landscape & Parks Development, that will describe how the space will function, including the community programming proposed for the space. - 155 - City of Pickering Council Adopted Guidelines November 25, 2024 Resolution #xxx/24 Page 2 of 5 The Owner will retain a qualified landscape architect to design the strata park in accordance with City standards, to the satisfaction of the Director, Engineering Services and the Director, Operations. The Owner is responsible for all costs associated with preparing the required plans. The Owner is responsible for the construction and installation of the strata park. All construction shall be subject to review and approval to the satisfaction of the Director, Engineering Services. Structural certification for support of the park shall be provided and appropriate insurance posted. Structural certification and insurance shall be in a form and amount acceptable to the City. The Owner is responsible for all costs associated with the construction of the strata park, including all landscaping, structures, play equipment, and surfacing. The Owner shall provide securities for the full construction of the park. Securities will be released upon completion of the strata park and final inspection by the City. The City will credit the Owner for the portion of the park construction costs that are already included in the City’s Development Charge Background Study. Maintenance Except for emergency repairs, any park closures due to scheduled maintenance above or below ground shall be posted along each park frontage at least seven days before the closure. Advance notice of the closure must also be given in writing to the Director, Engineering Services. The notice of closure must include the date of closure, a description of the proposed work, the length of time to complete the work and an inventory of all existing landscape, furniture, signs, and infrastructure items within the park. All landscaping, furniture, and other park equipment must be fully replaced within four months of the completion of any repairs and/or maintenance. The cost and coordination of the replacements will be the responsibility of the owner/condominium board. Extensions beyond the four month replacement period must be requested in writing from the Director, Engineering Services. The condominium declaration shall include provisions advising the unit owners of the condominium corporations that the strata park is owned and maintained by the City of Pickering. The condominium declaration shall include provisions advising the unit owners of the condominium corporation's responsibilities should there be any damage and repair to the private structure beneath the strata park. In that instance, the corporation is responsible for all costs associated with the repair and/or reconstruction of the strata park, to the satisfaction of the Director, Engineering Services. - 156 - City of Pickering Council Adopted Guidelines November 25, 2024 Resolution #xxx/24 Page 3 of 5 Privately-Owned and Publicly Accessible Spaces (POPS) Lands in private ownership that permit public use. These spaces are furnished, programmed and maintained by the private owner/condominium corporation for public parkland or other recreational purposes. These guidelines shall apply to POPS located throughout Pickering. If other guidelines for POPS exist for a specific area of the city, the more geographically specific guidelines will prevail over these city-wide guidelines. Location POPS shall have a minimum of 15 metres of frontage onto an open and maintained municipal road. Where possible, POPS should front onto open municipal roads to the south and/or west to maximize access to sunlight. In areas subject to shadows from tall buildings, POPS should provide a minimum of five consecutive hours of sunlight during the course of the day. Size POPS shall measure a minimum of 750 square metres in size. Where one POPS is designed to directly abut a POPS on an adjoining property, each POPS must still meet the minimum size requirements. Layout and Design Unless otherwise agreed to by the City: • POPS must be at grade with the surrounding properties and have accessible access to/from the adjacent public streets, parks or other public spaces. • POPS should face mostly south and/or mostly west. • A minimum of 25 percent of the POPS area shall be comprised of vegetation and planted material. The layout, design, landscaping, and furnishings of the POPS shall be approved by the Director, Engineering Services. Any future changes to the POPS area shall be reviewed and approved by the Director, Engineering Services. All POPS shall include signage of sufficient size and design at each entry point, identifying them as publicly accessible. These signs must be approved by the Director, Engineering Services. - 157 - City of Pickering Council Adopted Guidelines November 25, 2024 Resolution #xxx/24 Page 4 of 5 Legal Creation and Obligations Prior to the registration of the draft plan of condominium, the owner shall register an easement, in favour of the City, over the POPS area to permit public access to the park space in accordance with the times listed in the City’s Park Use By-law. Within the condominium declaration, maintenance obligations for the POPS must be clearly defined. In addition, any alterations to the POPS shall require the approval of the Director, Engineering Services. The owner shall be responsible for all costs associated with the design and construction of the POPS area, including all landscaping, seating, structures, play equipment, and surfacing, and shall complete such construction to the satisfaction of the Director, Engineering Services. The condominium declaration shall include provisions that the condominium corporation is fully responsible for the perpetual maintenance of the POPS area and shall state that the POPS area shall remain accessible to the public in accordance with the times listed in the City’s Park Use By-law. The condominium declaration shall include provisions requiring that the condominium corporation shall be responsible for having any playground equipment inspected regularly (a minimum of once a year) to ensure that it remains in compliance with the requirements of the Canadian Standards Association (CSA). The condominium declaration shall include provisions to permit City staff to inspect the POPS area, without prior notice, to ensure that the landscaping, seating, structures, play equipment, and surfacing are being maintained as required by the development approval. Any issues identified by the City will be presented to the condominium corporation, which will be required to promptly rectify the deficiencies at its own expense. The condominium corporation’s reserve fund must include appropriate funds for the ongoing maintenance of the POPS area and the future replacement of the landscaping, seating, structures, play equipment, and surfacing. The owner shall provide a letter of credit, as part of the site plan agreement, to secure the construction of the POPS area, including the landscaping, seating, structures, play equipment, and surfacing. Park Installation Construction and installation of POPS shall occur within six months of the granting of occupancy for the first residential unit. Insurance must be provided, in a form and amount acceptable to the City, that indemnifies the City from all liability of those using the POPS. - 158 - City of Pickering Council Adopted Guidelines November 25, 2024 Resolution #xxx/24 Page 5 of 5 Maintenance Except for emergency repairs, any POPS closures due to scheduled maintenance above or below ground shall be posted along each frontage a minimum of seven days in advance of the closure. Advance notice of the closure must also be given in writing to the Director, Engineering Services. The notice of closure must include the date of closure, a description of the proposed work, the length of time to complete the work, and an inventory of all existing landscape, furniture, signs, and infrastructure items within the park. Any landscaping, street furniture, or other park equipment must be fully replaced within four months of the completion of any repairs and/or maintenance. The cost and coordination of the replacements will be the responsibility of the owner/condominium board. Extensions beyond the four month replacement period must be requested in writing from the Director, Engineering Services. - 159 -