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HomeMy WebLinkAboutOctober 10, 2024 - Special Council Draft Special Council Meeting Minutes October 10, 2024 Hybrid Electronic Meeting Council Chambers 11:00 am 1 Present: Deputy Mayor Linda Cook Councillors: M. Brenner M. Nagy D. Pickles L. Robinson Absent: Mayor Kevin Ashe S. Butt Also Present: M. Carpino - Chief Administrative Officer B. Duffield - Director, Operations R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner N. Robinson - Deputy Fire Chief J. Currie - Legislative Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present, save and except Mayor Ashe and Councillor Butt, and that all Members present were participating in-person. 2. Disclosure of Interest No disclosures of interest were noted. There were no requests from credentialed media for filming in Council Chambers. 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Emergency Funding for Dedicated Advocacy Resource Support (DARS) Draft Special Council Meeting Minutes October 10, 2024 Hybrid Electronic Meeting Council Chambers 11:00 am 2 - DARS Farmhouse, 690 Concession Road 3, Pickering Councillor Brenner provided a brief overview of the DARS Farmhouse initiative at 690 Concession Road 3, including background information pertaining to the special circumstances and specific lease agreement that DARS had with TACC Developments, the landowner. Detailed discussion ensued between Members of Council regarding: • the role that TACC Developments had played in the capital upgrades to the property to date; • why TACC, as the property owner, was not paying for the full cost of the new well; • the particulars of the lease agreement for 690 Concession Road 3, between DARS and TACC Developments, and that it was in effect for a ten year period; • the expected lifespan of the new well and the benefits that would be provided during that time for those individuals who would be partaking in the transitional housing program; • concerns that the property owner was not taking responsibility for maintaining the infrastructure of the property; • clarification that the City’s contribution to the cost of drilling a new well at 690 Concession Road 3 would not be funded through property taxes, and that the funding would be through a community grant, transferred from the Casino Reserve; and, • concerns surrounding the City setting a precedent through this grant and whether it was the best use of City funds. Resolution #584/24 Moved by Councillor Brenner Seconded by Councillor Nagy That Council approve a one-time grant, in an amount not to exceed $25,000.00, to Dedicated Advocacy Resource Support (DARS) to be used for the cost of drilling a new well and associated works, at 690 Concession Road 3, Pickering, and this expense be charged to the Community Grants account 503040.11100 with a corresponding transfer from the Casino Reserve and that the payment amount be based on the third party invoice. Carried on a Recorded Vote as Follows: Yes: No: Councillor Brenner Councillor Robinson Draft Special Council Meeting Minutes October 10, 2024 Hybrid Electronic Meeting Council Chambers 11:00 am 3 Deputy Mayor Cook Councillor Nagy Councillor Pickles 5. Confirmatory By-law By-law 8137/24 Councillor Nagy, seconded by Councillor Brenner moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of October 10, 2024. Carried 6. Adjournment Moved by Councillor Pickles Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 11:35 a.m. Dated this 10th day of October 2024. Linda Cook, Deputy Mayor Susan Cassel, City Clerk