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Home My WebLink AboutOctober 16, 2024 Accessibility Advisory Committee Agenda October 16, 2024 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. Page 1. Review and Approval of Agenda T. Higgins 2. Disclosure of Interest T. Higgins 3. Approval of Minutes T. Higgins 3.1 September 18, 2024 Meeting Minutes 1 4. Presentations/Delegations 4.1 Seaton Recreation Complex & Library Design Update: Preview - D. Poida, Senior Project Manager, Capital Projects 7:05 6 4.2 Asset Management Plan/Levels of Service Project - J. Robertson, Senior Financial Analyst and Elio Ibrahim, Consultant, PSD City Wide 7:40 22 5. New Business 5.1 Sub-Committee Update - K. Sullivan, C. Rudberg-Chin, and B. Ferguson 8:05 5.2 Site Plans Review - Isabelle Janton 8:25 5.3 DRT Service Level Cuts – Update - Councillor M. Brenner 8:45 6. Correspondence 7. Other Business 8. AAC Member Roundtable Updates 9. Next Meeting – November 20, 2024 Accessibility Advisory Committee Agenda October 16, 2024 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 10. Adjournment Page 1 of 5 Minutes/Meeting Summary Accessibility Advisory Committee September 18, 2024 Hybrid Electronic Meeting Main Committee Room 7:00 pm Attendees: S. Azhar D. Currie B. Ferguson C. Rudberg-Chin M. Shackleton S. Snyders K. Sullivan M. Wilson T. Higgins, Accessibility Coordinator I. Janton, Senior Planner – Site Planning J. Currie, Legislative Coordinator Absent: Councillor M. Brenner Councillor M. Nagy A. Khan A. Topple, Ajax-Pickering Board of Trade Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda Moved by C. Rudberg-Chin Seconded by M. Shackleton That the Agenda for the September 18, 2024, Meeting of The Accessibility Advisory Committee Meeting be approved. Carried 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Minutes - 1 - Page 2 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by M. Wilson Seconded by D. Currie That the Minutes of the June 19, 2024, meeting of the Accessibility Advisory Committee be approved. Carried T. Higgins to provide update on additional accessible parking standards. 4. Presentations/Delegations 4.1 Glenn Brown, Pickering Resident – The Pickering Official Plan and Normalizing Disability Provisions Glen Brown, a Pickering Resident, appeared before the Committee to speak to the normalization of disability provisions in the City of Pickering in relation to the Pickering Official Plan. G. Brown raised concerns regarding accessibility and suggested the City should contribute to the safety and abilities of all, and could consider implementing an automated navigation system through AI or GPS, to help guide impaired individuals. G. Brown noted that most street signs in Pickering are small and often hidden by trees, creating visibility barriers and concluded that accessibility should be provided in architecture and city design as a normal matter, not to be provided as exceptions. A brief discussion ensued between Committee Members regarding support of G. Browns suggestions and noted that the sub-committee’s work on the Accessibility Symposium was in alignment with providing accessibility as a normal matter. 5. New Business 5.1 Site Plans Review A 08/22, SP-2022-03 & CP-2022-04 I Janton provided an overview of the site plans for 2660 Brock Road, 2670 Brock Road, and 2680 Brock Road. A brief discussion ensued between Committee members and Staff regarding: • clarification of what stacked town homes were; • whether ground level units were being built as accessible units; • whether the outdoor playground design would be inclusive, and that Pickering engineering staff could be a good resource; • whether units could be built to accommodate the retrofit of accessibility features in the future; • clarification whether all units were stacked townhomes; - 2 - Page 3 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • investigating previous developments to ensure best practices were being brought forward and previous errors were avoided; • asking the developers how many units they had considered designating as accessible; • whether any units were designated as rental units; and, • inviting the developers to have an open discussion at a future Accessibility Advisory Committee Meeting. 5.2 Sub-Committee Update K. Sullivan provided a brief summary of the meetings held by the Accessibility Advisory Sub-committee over the summer months including a meeting with City of Pickering City Development staff. K. Sullivan noted the opportunity to join the Accelerating Accessibility Coalition (the “Coalition”), and that further discussion would occur, including the possibility of inviting representatives from Vaughan as well as the Coalition to gather a full picture of what joining may entail. Discussion between Committee Members ensued regarding presenting the Accessibility Symposium to developers and that collaboration with the developers would be a key aspect of providing effective accessibility education. T. Higgins and B. Ferguson provided a brief summary of their meeting with C. Whitaker, Manager, Sustainability & Strategic Environmental Initiatives, to discuss sharing of information on how the City engaged the building community in the creation of the Integrated Sustainability Design Standards (ISDS) and the Sustainability Series Workshop. I. Janton noted that planning staff had compiled accessibility checklists from other municipalities to refer to and compare with a draft Pickering checklist and were compiling a consolidated list that could serve Pickering moving forward. 5.3 Accessibility Advisory Committee (AAC) Member Training T. Higgins and M. Shackleton provided a brief summary of AccessForward, a provincial Accessibility training platform. Discussion ensued between Committee Members regarding who was required to do Accessibility Training and if it included Council Members. T. Higgins and I. Janton to coordinate an invitation to the Developers to attend a future AAC meeting. T. Higgins to reach out to contacts at the Coalition, the City of Vaughan and Daniels Corporation to coordinate further discussions. T. Higgins to provide information pertaining to Accessibility training provided to Council. - 3 - Page 4 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) T. Higgins noted that Accessibility related policies are available on the Accessible Pickering Website that speak to the Accessibility for Ontarians with Disabilities Act (AODA) including: • Accessibility Policy [ADM 090] • Accessibility Standards for Customer Service [ADM 090 001] • Hiring Policy [HUR 040] T. Higgins noted that Committee Members’ completion of the Accessibility Training would be included in the AAC Annual Report to Council. 5.4 Electronic Monitoring Systems to Manage Accessible Parking K. Sullivan highlighted three items pertaining to Electronic Monitoring Systems to Manage Accessible Parking including Rapid Deployment Cameras, Sensors Connected to Cloud Databases, and Digital Applications. K. Sullivan noted cost as the primary impediment of implementation. It was concluded that next steps would include providing the collected information to Rob MacKay, Supervisor, Parking Enforcement and inviting R. MacKay to discuss this topic at a future AAC meeting. Discussion ensued between Committee Members regarding linking to provincial databases of registered licence plates and implementing a registration system similar to the Waterfront Parking program. AAC Members to complete AccessForward training modules. T. Higgins to provide Standard Operating Procedures to Committee Members. T. Higgins to provide R. MacKay with Electronic Monitoring Systems information. 6. Correspondence There were no items of correspondence. 7. Other Business T. Higgins informed the Committee that the LEAD summary report was complete and that follow-up actions would be carried forward to the 2026-2030 Accessibility Five Year Plan as appropriate. T. Higgins to send the LEAD summary report to Committee Members. 8. AAC Member Roundtable Updates T. Higgins surveyed the members for updates and Committee Members shared experiences and initiatives pertaining to Accessibility. 9. Next Meeting – October 16, 2024 - 4 - Page 5 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 10. Adjournment Moved by C. Rudberg-Chin Seconded by D. Currie That the meeting be adjourned. Carried Meeting Adjourned: 9:16 pm - 5 - Community Engagement for the design of the: Where We Are Seaton Recreation Complex & Library Have Your Say at LetsTalkPickering.ca/Seaton - 6 - Guiding Principles A highly insulated exterior envelope EV Parking Infrastructure Electric Ice Resurfacer Enhanced Mechanical Systems optimized for ª¨¥¬¨¯ů¤© Future Renewable EnergyLow Impact Development Site Analysis A Regenerative and Integrated Approach A robust, sustainable design allows the new recreation complex to target ambitious reductions in both operational energy and embodied carbon. There is opportunity to renaturalize the site by using native plants. As the site is already cleared, the design can work with the topography to create microclimates and buffer the neighbouring development. Solar orientation, views and existing connection points are all considered in the design of the Seaton Recreation Complex & Library. These form the basis for positioning on site and building orientation. • Control southwestern exposure indoors, maximize for outdoor program areas • Bring in even light from the north for aquatics, gym and arena • Animate the street at the northwest corner • Terminate the view from the neighbourhood cut-through • Maximize views to the creek and greenspace •©ª¨¤ª¨ů¢¡¢¯ª¥ approach from the north end of the site and from the neighbourhood • Trail connection from the south • Vehicular and bike primarily from the north B u r k h o l d e r D r i v e Alexa n d e r K n o x R o a d S i d e l i n e 2 6 P e t e r M a t t h w e s D r i v e S i d e l i n e 2 4 Have Your Say at LetsTalkPickering.ca/Seaton N To establish an identity for public spaces in Seaton that follows the vision of the ƫª¯¥¡¨¤ů¢¢¤ƓƬ¥¥¤¥«¨ the cultural and natural heritage of the area. We imagine: • A building that evokes the landscape through the use of natural materials and a dynamic arrangement of spaces that provides overlook to different activities and views to naturalized areas. • A building that is integrated with the landscape to minimize the impact of development – both environmentally and visually, breaking down the scale to sit comfortably within the neighbourhood. • A building that innovates in user experience by meeting the highest standards for inclusivity and pushes the boundaries of quality in community recreation and library design. *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 7 - Twin Pad Arena Walking Track Building Programming Aquatics - Lane and Leisure Pool Gymnasium Fitness Centre & Studios Library Multi-Purpose Rooms Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 8 - Outdoor Amenities Sports Courts Splash Pad Outdoor Spaces Playground Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 9 - Legend: Site Entry/Exit Building Entry/Exit Pedestrian Pathways Neighbourhood Connection Option 1 A bold and urban site arrangement that prioritizes the built form to create an urban street edge and clearly distinguishes between the building and the park. Site Plan BURKHO L D E R D R I V E Amenities List • Dedicated Courts (basketball, pickleball & tennis) • Skateboard Park • Splash Pad • Children’s Playground • Ice Skating Trail (optional) • Community Gardens • Pavilion Stage (for events/gatherings) N BU R K H O L D E R D R I V E ALEXANDER KNOX ROAD OPEN RECREATIO N SPACE NATURALIZED ARE A READING GARDEN CIVIC PLAZA SKATEBOARD PARK CO M M U N I T Y G A R D E N S ICE SKATING TRAIL (OPTIONAL) SPLASHPAD CHILDREN’S PLAYGROUND PR O M E N A D E DEDICATED COURT: BASKETBALL CIVIC PLAZA PAV I L I O N STAG E DEDICATED COURT S : PICKLEBALL & TENNIS ALE X A N D E R K N O X R O A D DRY POND Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 10 - Option 1 Ground Floor Second Floor ALEXANDER KNOX BUR K H O L D E R ALEXANDER KNOX BU R K H O L D E R ALEXANDER KNOX ROAD N N BU R K H O L D E R D R I V E Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 11 - Legend: Site Entry/Exit Building Entry/Exit Pedestrian Pathways Neighbourhood Connection Option 2 Program elements are nestled within an organic landscape to create impactful relationships with nature and unique opportunities for learning and interacting. The meandering paths provide a contrast to the neighbourhood grid. Site Plan BURKHO L D E R D R I V E Amenities List • Dedicated Courts (basketball, pickleball & tennis) • Skateboard Park • Splash Pad • Children’s Playground • Ice Skating Trail (optional) • Community Gardens • Pavilion Stage (for events/gatherings) N BU R K H O L D E R D R I V E ALEXANDER KNOX ROAD OPEN R E C R E A T I O N SPACE READING GARDEN CIVIC PLAZA SKATEBOARD PARK COM M U N I T Y GAR D E N S ICE S K A T I N G T R A I L (OPT I O N A L ) SPL A S H P A D CHI L D R E N ’ S PLA Y G R O U N D DEDICATED COURT: BASKETBALL PAVI L I O N STA G E DE D I C A T E D CO U R T S : PIC K L E B A L L & TEN N I S ALE X A N D E R K N O X R O A D DRY POND Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 12 - Option 2 Ground Floor Second Floor N N BU R K H O L D E R D R I V E BU R K H O L D E R D R I V E Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 13 - Legend: Site Entry/Exit Building Entry/Exit Pedestrian Pathways Neighbourhood Connection Option 3 A series of landscape terraces Ű¥ªª©ª¤¤¬ªª community through experiences that range from structured indoor and outdoor programs to a naturalized area. Site Plan BURKHO L D E R D R I V E Amenities List • Dedicated Courts (basketball, pickleball & tennis) • Skateboard Park • Splash Pad • Children’s Playground • Ice Skating Trail (optional) • Community Gardens • Pavilion Stage (for events/gatherings) N BU R K H O L D E R D R I V E ALEXANDER KNOX ROAD OPE N R E C R E A T I O N SPA C E REA D I N G GAR D E N CIVI C P L A Z A SKAT E B O A R D PAR K CO M M U N I T Y GAR D E N S ICE S K A T I N G T R A I L (OP T I O N A L ) SPL A S H P A D CHI L D R E N ’ S PLA Y G R O U N D PAV I L I O N STA G E DE D I C A T E D C O U R T S : PIC K L E B A L L & TEN N I S ALE X A N D E R K N O X R O A D DED I C A T E D CO U R T : BAS K E T B A L L DRY POND Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 14 - Option 3 Ground Floor Second Floor N N BU R K H O L D E R D R I V E BU R K H O L D E R D R I V E Have Your Say at LetsTalkPickering.ca/Seaton *These are conceptual images and not an exact representation of the materials and spaces depicted. The design and materiality will change and evolve as the project progresses. - 15 - City of Pickering Community Levels of Service Survey Presented by: Elio Ibrahim, Senior Advisor –Team Lead –PSD Citywide INC. October 16, 2024 - 16 - Asset Management–Why? ●Regulatory compliance –Is it the law? ●Improved reliability –structured approach to asset maintenance means less “emergency” repairs and lower costs ●Better long-term system integrity – Longer term planning and projections provide the facts needed to guide policy and decision makers ●Cost savings –Asset management can minimize operating and replacement costs and helps minimize the lifecycle costs. ●Eligibility for funding –AMP is a condition for several provincial and federal grants such as OCIF and Canada Community- Building Fund- 17 - What does Asset Management Involve? ISO 55000: “Coordinated activity of an organization to realize value from assets” - 18 - ●1. Road Corridor •Arterial, collector, and local roads. •Sidewalks and pedestrian pathways. •Streetlights, traffic signals, and signage. •Guiderails and retaining walls. ●2. Stormwater Systems •Storm sewers and catch basins. •Stormwater management ponds. •Culverts, ditches, and drainage channels. ●3. Bridges and Structural Culverts •Vehicular and pedestrian bridges. •Structural culverts. ●4. Buildings and Facilities •Municipal buildings (City Hall, community centers, fire stations). •Recreational facilities and sports complexes. •Libraries. Assets/Services Managed by the City of Pickering - 19 - ●5. Parks •Public parks and green spaces. •Playgrounds and sports fields. •Trails and pathways. ●6. Fleet and Equipment •Service vehicles (snowplows, fire trucks, etc.). •Public works and maintenance equipment. ●7. Public Safety Infrastructure •Fire stations and related emergency service infrastructure. Assets/Services Managed by the City of Pickering Transit, Police and Water/Wastewater assets and services are managed by the Region of Durham - 20 - Ontario Regulation 588/17 2019 2020 2021 2022 2023 2025 Asset Management Policy AMP: Core Assets 1.2022 - Snapshot in time 2.Current levels of service 3.Inventory analysis 4.Lifecycle activities to sustain LOS 5.Cost of lifecycle activities 6.Population and employment forecasts 7.Discussion of growth impacts AMP: All Assets 1.Proposed levels of service for the next 10 years 2.Updated inventory analysis 3.Lifecycle management strategy 4.Financial strategy and addressing shortfalls 5.Discussion of how growth assumptions impacted lifecycle and financial strategy AMP: All Assets Same requirements as 2022, but including all assets Asset Management Policy Update 2024 - 21 - ●Community engagement plays a vital role in determining and managing levels of service for municipal infrastructure. The City recognizes that residents are best positioned to provide insights into what services are most important to them, where improvements are needed, and what they are willing to invest in terms of infrastructure upgrades. ●Engaging the community allows the City to align its infrastructure investments with your priorities, helping to decide where to focus resources—whether it's improving road safety, enhancing stormwater systems, or expanding recreational facilities. ●Help the City understand how you balance the desire for improved services with their willingness to pay for those improvements. Through surveys, public consultations, and other forms of engagement, you can influence critical decisions about infrastructure investments and service delivery that impact the community’s quality of life.. Community Engagement – Why are we launching the Survey? - 22 - Information Collection Focus ●Importance of Municipal Services ○Gathering residents' perspectives on how crucial various municipal services are, such as road maintenance, traffic management, stormwater systems, and parkland. ○Understanding the level of importance placed on safety, accessibility, and climate change resilience in infrastructure. ●Satisfaction with Current Service Levels ○Assessing resident satisfaction with existing municipal services, including roads, bridges, stormwater management, and public buildings. ○Identifying areas where residents feel services meet their expectations versus where improvements are needed. ●Willingness to Pay for Service Improvements ○Determining residents' willingness to invest in upgrades for key services like road repairs, flood prevention, energy-efficient public buildings, and climate resilience measures. ○Evaluating the priority of financial investment for long-term infrastructure sustainability.- 23 - Information Collection Focus ●Service Prioritization ○Understanding which services residents believe should be addressed first, such as road maintenance, transportation expansion, and stormwater management. ○Exploring community preferences for allocating resources toward safety, accessibility, and environmental initiatives. ●Sustainability and Growth ○Collecting feedback on how residents value the integration of sustainability measures, such as climate resilience, energy-efficient infrastructure, and environmental preservation. ○Gauging support for sustainable urban growth through investment in green spaces, eco-friendly municipal vehicles, and low-carbon operations. ●Willingness to Pay for Service Growth ○Understanding residents' openness to funding the expansion and modernization of services, such as IT infrastructure, recreation programs, and public buildings. ○Assessing the community's priorities for enhancing municipal services to accommodate future needs.- 24 - How This Information Will Inform Decision Making ●Prioritization of Resources ○Survey results on the importance of municipal services will help city officials identify which services residents value most. For example, if a majority rank road quality and flood prevention as top priorities, the city can allocate resources accordingly to focus on road maintenance, traffic improvements, and stormwater infrastructure. ●Service Improvements and Budget Planning ○Understanding satisfaction levels allows the city to pinpoint areas where current service levels are not meeting expectations. This information can guide budget decisions for improvements, such as enhancing traffic management systems or increasing the frequency of maintenance for stormwater and bridges. ●Investment in Infrastructure Upgrades ○The data on willingness to pay shows which services residents are most willing to fund improvements for, such as road repairs, energy-efficient public buildings, or climate resilience. This information helps justify funding proposals and ensures that investments align with public interest.- 25 - How This Information Will Inform Decision Making ●Service Expansion and Growth Planning ○By assessing service prioritization, the city can make informed decisions on where to expand or enhance services. For example, if residents show a strong preference for pedestrian and cyclist infrastructure or recreational services, the city can focus growth in these areas. ●Sustainability Initiatives ○Feedback on sustainability and growth helps the city plan for future infrastructure in line with environmental goals. Insights on support for climate resilience, energy-efficient buildings, and environmental preservation will guide the integration of sustainable practices into long-term infrastructure plans. ●Community Buy-in and Financial Strategy ○Understanding the willingness to pay for service growth informs financial strategies by identifying where residents are open to higher investment. This enables the city to align funding strategies with public preferences and secure community support for future infrastructure projects. - 26 - How is this Relevant to the Accessibility Advisory Committee ●Infrastructure and Public Facility Accessibility ○The survey assesses the importance and satisfaction with municipal buildings and facilities, including accessibility features. This directly aligns with the committee's goal of identifying barriers and making public spaces more accessible for people with disabilities. The committee can use these insights to recommend targeted improvements to accessibility ramps, elevators, and signage in public buildings. ●Pedestrian Infrastructure and Safety ○Pedestrian safety and infrastructure are highlighted in the survey, which relates to the committee's interest in ensuring sidewalks, crosswalks, and public spaces are accessible for everyone, including people using mobility devices. The committee can prioritize improvements to these areas based on residents' feedback. - 27 - How is this Relevant to the Accessibility Advisory Committee ●Public Engagement on Accessibility Needs ○The willingness to invest in expanding pedestrian and cyclist infrastructure and modernizing public facilities ties into the committee's work. With residents expressing a desire for enhanced infrastructure, the committee can push for accessibility upgrades that ensure these expansions are inclusive of all abilities. ●Satisfaction with Current Services ○If the survey reveals dissatisfaction with accessibility in public facilities or pedestrian infrastructure, the committee can use this data to advocate for specific accessibility improvements, ensuring that the city's service level enhancements align with the needs of residents with disabilities. - 28 - How is this Relevant to the Accessibility Advisory Committee ●Support for Accessibility Enhancements ○Willingness to pay data can guide the committee in its discussions about funding accessibility projects. If residents are open to investing in public buildings, transportation, and pedestrian infrastructure improvements, the committee can help shape these projects to ensure they include accessibility features. ●Sustainability and Growth ○The focus on sustainable infrastructure growth also relates to accessibility by ensuring that as the city grows and adapts to climate change, new infrastructure is built with accessibility in mind. The committee can use this information to advocate for green, accessible spaces that are usable by everyone. Community Levels of Service Survey https://letstalkpickering.ca/levelsofservice - 29 - Questions - 30 -