HomeMy WebLinkAboutSeptember 23, 2024
Draft Council Meeting Minutes
September 23, 2024
Hybrid Electronic Meeting
Council Chambers
7:00 pm
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Present:
Mayor Kevin Ashe
Councillors:
M. Brenner
S. Butt
L. Cook
M. Nagy
D. Pickles
L. Robinson
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
B. Duffield - Director, Operations
L. Gibbs - Director, Community Services
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
C. Rose - Chief Planner
V. Plouffe - Division Head, Operations Services
C. Redmond - (Acting) Deputy Clerk
L. Narraway - Supervisor, Animal Services
J. Currie - Legislative Coordinator
1. Call to Order/Roll Call
The (Acting) Deputy Clerk certified that all Members of Council were present and
participating in-person, save and except Councillor Pickles who was participating via
electronic connection.
2. Moment of Reflection
Mayor Ashe called for a silent moment of reflection.
3. Indigenous Land Acknowledgment Statement
Mayor Ashe read the Indigenous Land Acknowledgment Statement.
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4. Disclosure of Interest
Councillor Robinson declared a conflict of interest under the Municipal Conflict of Interest
Act with respect to Item 8.1, Corr. 24-24, Integrity Commissioner’s Recommendation
Report Regarding Complaints against Councillor Robinson, September 17, 2024.
Councillor Robinson stated that in accordance with Section 5 of the Municipal Conflict of
Interest Act, she reserved her right to take part in the discussion of the matter, however,
would not take part in the vote.
There were two requests from credentialed media for filming in Council Chambers from
Rebel News and the Toronto Star, however, neither request was approved by Council.
5. Adoption of Minutes
Resolution #570/24
Moved by Councillor Butt
Seconded by Councillor Cook
Council Minutes, June 24, 2024
Special Council Minutes – Education & Training, June 25, 2024
Special Council Minutes, July 12, 2024
Special Council Minutes, July 25, 2024
Special Council Minutes – Education & Training, July 26, 2024
Special Council Minutes, August 28, 2024
Executive Committee Minutes, September 3, 2024
Special Council Minutes, September 3, 2024
Carried
6. Presentations
There were no presentations
7. Delegations
Resolution #571/24
Moved by Councillor Cook
Seconded by Councillor Nagy
That George Turner, Pickering Resident, be permitted to delegate in accordance
with Section 8.01(c) of the Procedure By-law.
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Carried on a Two-Thirds Vote
7.1 George Turner, Pickering Resident
Re: The RFP related to a proposed sale of the City of Pickering's Elexicon Shares
G. Turner appeared before Council to speak to the proposed sale of the City of
Pickering’s Elexicon shares. G. Turner noted concern that the notice and
correspondence shared with the public was insufficient and suggested increasing
community engagement and information sharing, pertaining to the sale of the
City’s Elexicon shares.
A copy of G. Turner’s presentation was requested to be circulated to Members of
Council.
8. Correspondence -
8.1 Corr. 24-24
Jeff Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for
the City of Pickering
Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity
Commissioner for the City of Pickering
Re: Integrity Commissioner’s Recommendation Report Regarding
Complaints against Councillor Robinson, September 17, 2024
J. Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for
the City of Pickering appeared before Council and provided a general overview of
the Recommendation Report. J. Abrams noted that this report was the culmination
of a process established by the Municipal Act, 2001, that it was the role of the
Integrity Commissioner to conduct the investigation, and that the role of Council in
this matter was disciplinary, noting this was different than their traditional,
legislated policy making role. J. Abrams emphasized that a fulsome, confidential,
investigation had been conducted and was concluded in accordance with the
tenants of procedural fairness and advised Council to restrict questions to the
recommendations provided in the Report, not the investigation itself.
J. Abrams provided comments regarding the Errata to the Report that was
provided on Saturday, September 21, 2024, noting it had been included in the
revised Agenda package.
J. Abrams concluded his address to Council by stating that the recommendations
provided in the report were in the best interest of the public and that Council must
disregard any prior knowledge and personal assessments of Councillor Robinson
and that Council’s decision must be formed based on the findings presented in the
Recommendation Report.
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Mayor Ashe provided a statement and advised Members of Council that questions
must remain focused solely on how the findings of the Integrity Commissioner’s
Report relate to the recommendations, and that they must not pertain to the
investigation itself.
A question and answer period ensued between Members of Council and J.
Abrams regarding whether there were other, more effective remedies to address
Code of Conduct breaches and the methods and processes carried out to ensure
an integral investigation had been conducted.
Having previously declared a conflict of interest, Councillor Robinson did not vote
on the following item.
Resolution #572/24
Moved by Councillor Nagy
Seconded by Councillor Pickles
1. That the Report of the Integrity Commissioner, dated September 17, 2024,
as contained in Corr. 24-24, pertaining to Councillor Lisa Robinson be
received; and,
2. That in accordance with the Integrity Commissioner’s Report
recommendations, the salary remuneration paid to Councillor Robinson be
suspended for a period of 90 days (six pay periods) starting with the
September 27, 2024, pay date and ending after the December 6, 2024 pay
date.
Carried Unanimously on a Recorded Vote
Council recessed at 8:23 p.m. and reconvened at 8:34 p.m.
Councillor Robinson was not present at the time the Meeting reconvened.
8.2 Corr. 25-24
Ministry of Municipal Affairs and Housing
Re: Provincial Planning Statement, 2024
Resolution #573/24
Moved by Councillor Cook
Seconded by Councillor Butt
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That Corr. 25-24, from the Ministry of Municipal Affairs and Housing, regarding the
Provincial Planning Statement, 2024, be received for information.
Carried
9. Report EC 07-24 of the Executive Committee held on September 3, 2024
9.2 Director, Community Services, Report CS 28-24
Post Manor Feasibility Study
Council Decision:
1. That Report CS 28-24 regarding the Post Manor Feasibility Study be
received;
2. That staff be directed to continue discussions with Brock and Kingston
Holdings Inc. on acquiring the Post Manor building, for lease or purchase
for use as a public art gallery, anticipating an occupancy date in 2029, and
report back with an update to Council by Q4, 2025; and,
3. That the appropriate City officials be authorized to take the necessary
actions as outlined in this report.
9.3 Director, Corporate Services & City Solicitor, Report CLK 04-24
Review and Updates to ADM 100, Public Notice Policy
Council Decision:
1. That Report CLK 04-24, regarding the Review and Updates to ADM 100
Public Notice Policy, be received;
2. That the draft ADM 100 Public Notice Policy, as set out in Attachment 1 to
this report, be approved;
3. That going forward, the City Clerk be authorized to update Appendix 1 of
Policy ADM 100 to accommodate for any legislated changes pertaining to
the provision of notice to the public;
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4. That the draft By-law, appended as Attachment 3 to this report, to repeal
By-law No. 6166/03 be approved; and,
5. That the appropriate City of Pickering officials be authorized to take such
actions as are necessary to give effect to the recommendations in this
report.
9.4 Director, Corporate Services & City Solicitor, Report CLK 05-24
2025 Committee and Council Meeting Schedule
Council Decision:
1. That the 2025 Committee and Council Meeting Schedule, appended as
Attachment 1 to Report CLK 05-24, be approved; and,
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.5 Director, Community Services, Report CS 23-24
Celebration of Gordon Lightfoot Public Art – Artist Selection
- Commission of Public Art
Council Decision:
1. That Council endorse the commission of the public art, entitled “Gordon’s
Guitar” to be installed in Ernie L. Stroud Park, Steeple Hill and be awarded
to Geordie Lishman;
2. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $53,933.00 to be funded by a transfer from the Public Art
Reserve as approved in the 2024 Current Budget;
3. That the Mayor and the City Clerk be authorized to execute the Letter of
Understanding, between Geordie Lishman and the City of Pickering, set out
in Attachment 1, subject to minor revisions acceptable to the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.6 Director, Community Services, Report CS 24-24
Volunteer Program 2023 Activities Update and Volunteer Policy Revisions
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Council Decision:
1. That Report CS 24-24, regarding the City of Pickering Volunteer Program
2023 Activities Update, be received;
2. That Council endorse the revisions in CUL 080 The Volunteer Policy, as set
out in Attachment 2 to this report, subject to minor revisions acceptable to
the Director, Community Services; and,
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.7 Director, Community Services, Report CS 25-24
City Property Naming
- John E. Anderson
Council Decision:
1. That Report CS 25-24 regarding the City Property Naming in honour of
John E. Anderson be received;
2. That staff be directed to explore the naming of the Exhibit Gallery in the
Pickering Heritage & Community Centre as the John E. Anderson Exhibit
Gallery subject to undertaking the work outlined in the City Property
Naming Procedure (ADM 110-006) and report back with the final
recommendations in Q4 2024;
3. That Council grant staff the authority to solicit public comment on the
proposed name, as set out in Section 03.02 of City Property Naming
Procedure (ADM 110-006); and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.8 Director, Community Services, Report CS 26-24
City Property Naming
- Wayne Arthurs
Council Decision:
1. That Report CS 26-24 regarding the City Property Naming in honour of
Wayne Arthurs be received;
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2. That staff be directed to explore the naming of the gymnasium in the future
Seaton Recreation Complex & Library as the Wayne Arthurs Gymnasium
subject to undertaking the work outlined in City Property Naming
Procedure (ADM 110-006) and report back with the final recommendations
in Q2 2025;
3. That Council grant staff the authority to solicit public comment on the
proposed name, as set out in Section 03.02 of City Property Naming
Procedure (ADM 110-006); and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.9 Director, Community Services, Report CS 27-24
Indoor Pickleball Facility - Update
Council Decision:
That Report CS 27-24 regarding an update on Indoor Pickleball facilities be
received for information.
9.10 Director, Engineering Services, Report ENG 13-24
Pine Creek Erosion Assessment
Municipal Class Environmental Assessment
Council Decision:
1. That Report ENG 13-24 regarding the Pine Creek Erosion Assessment
Municipal Class Environmental Assessment be received;
2. That Council endorse the Pine Creek Erosion Assessment Municipal Class
Environmental Assessment prepared by Aquafor Beech Limited, dated May
10, 2024, to be used by staff as a resource document for identifying and
planning projects for Pine Creek rehabilitation in areas under the
jurisdiction of the City of Pickering;
3. That the recommendations within the Pine Creek Erosion Assessment
Municipal Class Environmental Assessment be implemented in a phased
approach, subject to budget and further Council approval for the individual
projects; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
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9.11 Director, Engineering Services, Report ENG 14-24
Detailed Design for Radom Street Culverts Replacement
Request for Proposal No. RFP2024-8
Council Decision:
1. That Request for Proposal No. RFP2024-8 submitted by Aquafor Beech
Limited for Consulting and Professional Services for the Detailed Design for
Radom Street Culverts Replacement in the amount of $140,261.25 (HST
included) be accepted;
2. That the total gross project cost of $172,913.00 (HST included), including
the fee amount and other associated costs, and the total net project cost of
$155,714.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $155,714.00 as approved in the 2021 Roads Capital
Budget to be funded by a transfer from the Road and Bridges Reserve
Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.12 Director, Engineering Services, Report ENG 16-24
Pickering City Centre Park
Request for Proposal RGP2024-1
Council Decision:
1. That Request for Proposal No. RFP2024-1 for the Pickering City Centre
Park - Design as submitted by MacLennan Jaunkalns Miller Architects Ltd.,
in the amount of $744,105.00 (HST included) be accepted;
2. That the total gross project cost of $862,778.00 (HST included), including
the tendered amount, a contingency and other associated costs, and the
total net project cost of $776,958.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $776,958.00 as follows:
a) The sum of $388,479.00 available budget in capital project
C10572.2409 as approved in the 2024 Parks Projects Capital Budget
to be funded by a transfer of funds from the Casino Reserve;
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b) The sum of $388,479.00 available budget in capital project
C10572.2409 as approved in the 2024 Parks Projects Capital Budget
to be funded by a transfer of funds from the Development Charges
Parks & Recreation Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.13 Director, Engineering Services, Report ENG 17-24
Sideline 24 Hard Surfacing from Highway 407 to Whitevale Road
- Request for Tender No. T2024-9
Council Decision:
1. That Request for Tender No. T2024-9 for Sideline 24 Hard Surfacing as
submitted by IPAC Paving Limited in the total tendered amount of
$501,457.28 (HST included) be accepted;
2. That the total gross project cost of $604,347.00 (HST included), including
the tendered amount, contingency and other associated costs, and the total
net project cost of $544,233.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to revise the
funding source for this project by a transfer from the Building Faster Fund
(BFF) Reserve Fund, subject to the Province’s approval of the project;
a) If the Province does not approve the eligibility of BFF funding for this
project, that Council authorize the Director, Finance & Treasurer to
finance the project from its original approved funding source, by a
transfer from the Roads & Bridges Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.14 Director, Engineering Services, Report ENG 18-24
Proposed Community Safety Zone
- West Shore Boulevard
Council Decision:
1. That the attached draft by-law be enacted to amend Schedule “14” to By-
law 6604/05 to provide for the regulation of Community Safety Zones on
highways or parts of highways under the jurisdiction of The Corporation of
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the City of Pickering to provide for a Community Safety Zone on West
Shore Boulevard, from Bayly Street to Beachpoint Promenade; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.15 Director, Engineering Services, Report ENG 19-24
Proposed All-way Stop
Marshcourt Drive and Beechlawn Drive
Council Decision:
1. That the attached draft by-law be enacted to amend Schedule “6” and
Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs
on highways or parts of highways under the jurisdiction of The Corporation
of the City of Pickering, specifically to address the proposed installation of
an all-way stop control at the intersection of Marshcourt Drive and
Beechlawn Drive; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.16 Director, Finance & Treasurer, Report FIN 16-24
2023 Building Permit Stabilization Reserve Fund
Council Decision:
It is recommended that Report FIN 16-24 from the Director, Finance & Treasurer
regarding the 2022 Building Permit Stabilization Reserve Fund be received for
information.
9.17 Director, Finance & Treasurer, Report FIN 17-24
Letters of Credit & Surety Bonds Acceptance Policies
Council Decision:
1. That Report FIN 17-24 regarding the Letters of Credit (LC) and Surety
Bonds Acceptance Policies be received;
2. That Council approve financial policies for the acceptance of Letters of
Credit and Surety Bonds (FIN 100 and FIN 110), as set out in Attachment
1 and 2 to this report; and,
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3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.18 Director, Finance & Treasurer, Report FIN 18-24
Building Faster Fund – 2024 Investment Plan
Council Decision:
1. That Report FIN 18-24 regarding the Building Faster Fund grant from the
Province of Ontario be received;
2. That Council authorize and approve the capital project listing in the report
to be funded by the Building Faster Fund grant; and,
3. That the appropriate City of Pickering officials be given authority to take
the necessary actions to give effect thereto.
9.19 Fire Chief, Report FIR 04-24
Funding Request for Fire Station Alerting
Quotation No. LL-072224
Council Decision:
1. That Quotation LL-072224 for the sole source supply and installation
under the Canoe Cooperative Purchasing of Fire Station alerting
(Zetron™) services for Fire Stations 1, 2, 4, 5, and 6, submitted by
Williams Communications in the amount of $189,475.00 (HST included)
be accepted;
2. That the total gross project cost of $189,475.00 (HST included) and the
total net project cost of $170,628.00 (net of HST rebate) be approved;
3. That Council authorize that the budget shortfall of $136,628.00 be
approved with funding to be provided at the discretion of the Director
Finance & Treasurer; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Resolution #574/24
Moved by Councillor Butt
Seconded by Councillor Cook
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That Report EC 07-24 of the Executive Committee Meeting held on September 3,
2024 be adopted, save and except Item 9.1, CS 22-24.
Carried
Councillor Robinson rejoined the meeting at 8:37 p.m.
9.1 Director, Community Services, Report CS 22-24
Recreation & Parks – Ten Year Plan
A brief discussion ensued between Members of Council and staff regarding:
• whether there was an affiliation with the Ontario Pickle Ball Association and
whether Pickle Ball was promoted throughout the City of Pickering; and,
• the status of Petticoat Creek discussions with the Toronto and Region
Conservation Authority (TRCA).
Resolution #575/24
Moved by Councillor Butt
Seconded by Councillor Cook
1. That the Recreation & Parks – Ten Year Plan, as set out in Attachment 1,
be endorsed; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
10. Reports – New and Unfinished Business
10.1 Director, Corporate Services & City Solicitor, Report AS 01-24
Animal Sheltering Agreement Renewal for the Town of Whitchurch-Stouffville
- Five-year Term Effective January 1, 2025
Resolution #576/24
Moved by Councillor Butt
Seconded by Councillor Cook
1. That Report AS 01-24 regarding the Animal Sheltering Agreement
Renewal be received;
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2. That the Mayor and City Clerk be authorized to execute the Animal
Sheltering Agreement Renewal with Whitchurch-Stouffville as set out in
Attachment 1 to this report for a further 5-year term commencing January
1, 2025 and ending December 31, 2029, subject to such revisions as are
acceptable to the Director, Corporate Services & City Solicitor or
Associate Solicitor; and,
3. That appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
10.2 Director, Community Services, Report CS 29-24
Provincial Grant Funding of Municipal Capital Projects
- Community Sport and Recreation Infrastructure Fund
A brief discussion ensued between Members of Council and staff regarding
clarification of what was required to be awarded the Provincial Grant Funding.
Resolution #577/24
Moved by Councillor Pickles
Seconded by Councillor Cook
1. That Report CS 29-24 regarding Provincial Grant Funding of Municipal
Capital Projects be received;
2. That Council authorize staff to apply to the Community Sport and
Recreation Infrastructure Fund – Stream 1: Repair and Rehabilitation for
the replacement of community playgrounds;
3. That Council authorize staff to apply to the Community Sport and
Recreation Infrastructure Fund – Stream 2: New Builds/Signature New
Builds for the construction of the City Centre Park;
4. That a copy of this report be forwarded to Peter Bethlenfalvy, MPP,
Pickering – Uxbridge; and,
5. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
Carried
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10.3 Director, Community Services, Report CS 30-24
Federal Grant Funding of Municipal Capital Projects
- Green & Inclusive Community Building Program
A brief discussion ensued between Members of Council and staff regarding
clarification of what was required to be awarded the Federal Grant Funding.
Resolution #578/24
Moved by Councillor Pickles
Seconded by Councillor Cook
1. That Report CS 30-24 regarding the Federal Grant Funding of Municipal
Capital Projects be received;
2. That Council authorize staff to apply to the Green & Inclusive Community
Building Program: New Build Project for construction of the Seaton
Recreation Complex & Library;
3. That Council authorize staff to apply to the Green & Inclusive Community
Building Program: Medium Retrofit Project for the O’Brien Arena retrofit;
4. That a copy of this report be forwarded to Jennifer O’Connell, MP
Pickering – Uxbridge; and,
5. That the appropriate officials of the City of Pickering be authorized to
take necessary actions as indicated in this report.
Carried
10.4 Director, Engineering Services, Report ENG 21-24
Valley Plentiful Community Gardens Parking Area and Expansion
Request for Quotation No. Q2024-33
A brief discussion ensued between Members of Council and staff regarding
clarification of the process and timeframe planned for the urbanization of Kingston
Road.
Resolution #579/24
Moved by Councillor Brenner
Seconded by Councillor Butt
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1. That Request for Quotation No. Q2024-33 for the Valley Plentiful
Community Gardens Parking Area and Expansion, submitted by
1108575 Ontario Ltd. (Kon-Strutt Construction), in the amount of
$119,092.00 (net of HST rebate) or $132,245.76 (HST included) be
accepted;
2. That the total gross project cost of $157,721.00 (HST included) for the
Valley Plentiful Community Gardens Parking Area and Expansion,
including the tendered amount, a contingency and other associated
costs, and the total net project cost of $142,033.00 (net of HST rebate)
be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $142,033.00 for the Valley Plentiful Community
Gardens Parking Area and Expansion as follows:
a) The sum of $100,000.00 available budget in capital project C10572.2406
as approved in the 2024 Parks Capital Budget be funded by a transfer of
funds from the Sustainable Initiatives Reserve;
b) The additional required sum of $42,033.00 be funded by the Rate
Stabilization Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
10.5 Director, Operations, Report OPS 16-24
Additional Funds for Replacement of Existing Indoor Tennis Court Flooring at
Chestnut Hill Developments Recreation Complex
- Tender No. T2024-4
A brief discussion ensued between Members of Council and staff regarding when
and where tennis players would be accommodated during renovations of the
Chestnut Hill Developments Recreation Complex and clarification of how the
renovations of the Complex were being funded.
Resolution #580/24
Moved by Councillor Butt
Seconded by Councillor Brenner
1. That Report OPS 16-24 of the Director, Operations regarding Additional
Funds for Tender No. T2024-4 for the Replacement of Existing Indoor
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Tennis Court Flooring at the Chestnut Hill Developments Recreation
Complex be received;
2. That additional costs in the amount of $347,002.00 (net of HST rebate)
over the original estimated project cost for T2024-4 (OPS 09-24) for
Replacement of Existing Indoor Tennis Court Flooring at the Chestnut Hill
Developments Recreation Complex resulting in a revised total net project
cost of $1,176,244.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the
additional net project cost of $347,002.00 as follows and approved in the
2024 Capital Budget:
a) A transfer of $290,263.00 from the Casino Reserve; and,
b) A transfer of $56,739.00 from the Tennis Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in the report.
Carried
10.6 Director, Operations, Report OPS 17-24
Fire Station 2 Renovations
- RFP2024-11
Resolution #581/24
Moved by Councillor Butt
Seconded by Councillor Cook
1. That RFP No. RFP2024-11 for Renovations to Fire Station 2 as submitted
by Adeli Construction Management Inc. in the amount of $368,882.00 (HST
excluded) be received;
2. That the total gross project cost of $659,222.00 (HST included), and the
total net project cost of $593,650.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net
project cost of $593,650.00 as follows and approved in the 2017, 2018,
2022 and 2024 Capital Budgets:
a) A transfer of $570,522.00 from the Facilities Reserve;
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b) A transfer of $23,128.00 from Property Taxes; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in the report.
Carried
11. Motions and Notice of Motions
11.1 Addressing Rat Infestations
Councillor Pickles provided a brief summary of the purpose of the motion, and
Councillor Brenner provided additional information regarding the cause and effect
of rat infestations.
Resolution #582/24
Moved by Councillor Pickles
Seconded by Councillor Brenner
WHEREAS, residents have been increasingly raising concerns regarding rats on
their properties;
And Whereas, the population of rats may be increasing due to warmer climate,
development, the availability of food and habitat due to poor waste storage
practices and poor property standards;
And Whereas, the municipal role to address the rat infestation problem may
involve different departments. For example, lower tier for property standards and
upper tier for health inspections;
Now therefore be it resolved, that the Council of The Corporation of the City of
Pickering directs through the Office of the CAO:
1. That staff work with the development community in addressing rat related
issues;
2. That staff further work with the Region of Durham Health Department to
review the policies and practices of other municipalities, including Toronto
and Ottawa;
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3. That the City of Pickering work with the Region of Durham to develop public
education packages, including rat prevention for residents;
4. That the City of Pickering investigate coordinating with the Region of
Durham the training of Municipal Law Enforcement Officers and Health
Inspectors to be available to inspect properties and provide advice to
residents and businesses to address rat infestations;
5. That the Region of Durham Health Department be requested to review
enforcement measures and fines under the Health Protection and
Promotion Act to address the problem; and,
6. That a copy of this resolution be circulated to the Honourable Sylvia Jones,
Minister of Health and Dr. Robert Kyle, Medical Officer of Health, Region of
Durham.
Carried Unanimously on a Recorded Vote
12. By-laws
12.1 By-law 8129/24
Being a by-law to repeal By-law #6166/03, a by-law for establishing policies
regarding public notification requirements under the Municipal Act, 2001.
12.2 By-law 8130/24
Being a by-law to amend By-law 6604/05 providing for the regulating of traffic
and parking, standing and stopping on highways or parts of highways under the
jurisdiction of the City of Pickering and on private and municipal property.
12.3 By-law 8131/24
Being a by-law to amend By-law 6604/05 providing for the regulating of traffic
and parking, standing and stopping on highways or parts of highways under the
jurisdiction of the City of Pickering and on private and municipal property.
12.4 By-law 8132/24
Being a by-law to appoint Christopher Adams and Jackson Colquhoun as
Municipal Law Enforcement Officers for the purpose of enforcing the
by-laws of the Corporation of the City of Pickering.
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12.5 By-law 8133/24
Being a by-law to name Part of Lot 15, Concession 1 Pickering; designated as
Part 10, Plan 40R-32680. (Porsche Drive)
12.6 By-law 8134/24
Being a By-law to adopt Amendment 48 to the Official Plan for the City of
Pickering (OPA 20-001/P). (Brock Road Duffins Forest Inc., 2055 Brock Road)
By-law approved by Ontario Land Tribunal (Case No. OLT-23-000498).
No action required. By-law being assigned a number for record-keeping
purposes in accordance with the Tribunal Order.
12.7 By-law 8135/24
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham, Part of
Lot 18, Concession 2 South, Now Parts 1 to 12 , 40R-28897, City of Pickering (A
05/20). (Brock Road Duffins Forest Inc., 2055 Brock Road)
By-law approved by Ontario Land Tribunal (Case No. OLT-23-000498).
No action required. By-law being assigned a number for record-keeping
purposes in accordance with the Tribunal Order.
Resolution #583/24
Moved by Councillor Brenner
Seconded by Councillor Nagy
That By-law Numbers #8129/24 through #8135/24 be approved.
Carried
13. Regional Councillor Updates
13.1 Councillor Brenner provided an update from the Durham Advisory Committee on
Homelessness and extended an open invitation to the Dedicated Advocacy
Resource Support (DARS) World Homeless Day event occurring on October 10,
2024, 2:00 p.m. – 4:00 p.m. at the DARS Farmhouse, 690 Concession 3,
Pickering.
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13.2 Councillor Cook recognized that the Manresa Spiritual Retreat Centre was
celebrating its 10-year anniversary and noted the Alcoholics Anonymous
programing which focuses on assisting those struggling with addiction as well as
providing family support.
13.3 Councillor Cook noted attendance as Pickering’s Regional Councillor at the
Convergence Music and Art Festival in Oshawa and provided that it was an
economic builder, supported by Durham Tourism, and featured artists from
Pickering and across the Region.
14. Other Business
14.1 Councillor Butt and Councillor Pickles raised concerns regarding the illegal
dumping and lack of garbage pick-up in the new development area in Seaton.
Staff advised that these areas were not yet assumed by the City, but that staff
were looking to address the matter, noting the responsibilities of the development
community pertaining to garbage pickup prior to the City assuming the
subdivision.
14.2 Councillor Nagy gave Notice of a Motion regarding Strengthening Municipal
Legislation.
14.3 Councillor Robinson gave Notice of a Motion regarding playing of the National
Anthem before all Council meetings.
14.4 Councillor Robinson gave Notice of a Motion regarding prohibition on accepting
gifts, benefits or other perks to any City staff, employees, and Council Members
from Lobbyists, specialty groups, vendors, and/or distributors.
14.5 Councillor Robinson gave Notice of a Motion regarding changing the Executive
Committee Meeting Schedule from afternoons to evenings to promote public
engagement.
14.6 Councillor Robinson gave Notice of a Motion regarding creating options for
accessing changerooms at the Chestnut Hill Developments Recreation Complex.
14.7 Councillor Robinson gave Notice of a Motion regarding expanding the 50%
membership subsidy program from age 65 to 55 at the Chestnut Hill
Development Recreation Complex.
14.8 Councillor Robinson gave Notice of a Motion regarding implementing age
restrictions at Drag Queen and Pride events.
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14.9 Councillor Robinson gave Notice of a Motion regarding a change to the Flag-
Raising Policy.
14.10 Councillor Robinson gave Notice of a Motion regarding cash acceptance at the
Chestnut Hill Development Recreation Complex.
14.11 Councillor Robinson requested that staff provide a summary of the costs of
having the Durham Region Police Service present at the September 23, 2024,
Council Meeting.
15. Confirmatory By-law
By-law 8136/24
Councillor Cook, seconded by Councillor Butt moved for leave to introduce a By-law of
the City of Pickering to confirm the proceedings of September 23, 2024.
Carried
16. Adjournment
Moved by Councillor Butt
Seconded by Councillor Cook
That the meeting be adjourned.
Carried
The meeting adjourned at 9:17 p.m.
Dated this 23rd day of September, 2024.
Kevin Ashe, Mayor
Carol Redmond, (Acting) Deputy
Clerk
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