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HomeMy WebLinkAboutSUS 09-24Report to Executive Committee Report Number: SUS 09-24 Date: October 7, 2024 From: Kyle Bentley Director, City Development & CBO Subject: Update on Diabetes Canada Textile Drop Box Initiative - File: D-7001-027 Recommendation: 1. That Report SUS 09-24 be received for information. Executive Summary: The purpose of this report is to provide a one-year update on the textile diversion program that enabled the installation of three textile drop boxes on municipally owned properties, in partnership with Diabetes Canada. On March 27, 2023, Council provided approval for the City of Pickering to conduct a one-year pilot project with Diabetes Canada, whereby Textile Drop Boxes would be placed on three municipal properties (see Resolution #121/23, Attachment 1). On June 26, 2023, Council approved the formal execution of a Textile Recycling Bin License Agreement between the City and Diabetes Canada which enabled the program to commence (see Resolution #231/23, Attachment 2). The agreement was fully executed in July 2023. Diabetes Canada installed the units on October 26, 2023, and City staff have monitored the program for approximately one-year. Staff are pleased to report that the program has been successful. Through this initiative, the community has diverted over 8,600 kilograms (19,000 pounds) of textiles. In addition, proceeds from this program help Diabetes Canada send children to the Diabetes D-Camps for kids impacted by Type 1 diabetes. As advised by Legal Services staff, no further action will be required by the partners in relation to the License Agreement, as it contained provisions for automatic renewal. Staff will continue to monitor the program and address issues that may arise. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Lead & Advocate for Environmental Stewardship, Innovation & Resiliency; Strengthen Existing & Build New Partnerships; and Foster an Engaged & Informed Community. Financial Implications: Not applicable to this report. SUS 09-24 October 7, 2024 Subject: Update on Diabetes Canada Textile Drop Box Initiative Page 2 Discussion: The purpose of this report is to provide a one-year update on the Diabetes Canada Textile Drop Box Initiative. Council provided approval through Resolution #121/23 and Resolution #231/23 to execute a Textile Recycling Bin License Agreement between the City of Pickering and National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust, to have the three textile drop boxes placed on City of Pickering properties. In October 2023, the units were installed on the following three municipally owned properties: i) the southeast corner of the South Esplanade municipal parking lot; ii) the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii) Dunmoore Park. Before installation, City staff worked with Diabetes Canada to revise bin branding to include contact information so that residents could report an issue directly to Diabetes Canada, without needing to contact the municipality. Participation in this program and location of the units were promoted in a media release, and on both the municipal and Diabetes Canada websites. Staff committed to monitor implementation of the one-year pilot and report back. As per the terms in the License Agreement, staff noted that Diabetes Canada has continued to service the bins seven days a week ensuring the removal of all debris and materials inside and outside of the bin, and that the area around the bins was left free of any materials or debris. Only one comment has been expressed to the City’s Customer Care staff and it was in relation to bin placement. The program was successful from both an environmental, financial, and social perspective. Thanks to the support of the Pickering community, Diabetes Canada diverted over 8,600 kilograms (19,000 pounds) of textiles from waste, which also generated funds to help send children to the Diabetes D-Camps for kids impacted by Type 1 diabetes. Legal Services advised no further action is required by the partners regarding the License Agreement, since it included provisions for an automatic renewal. However, the City maintains the ability to terminate the program with 30 days’ notice any time should issues arise. Looking ahead, City staff will continue to monitor the program and promote the importance of textile diversion. Attachments: 1. Resolution #121/23 2. Resolution #231/23 SUS 09-24 October 7, 2024 Subject: Update on Diabetes Canada Textile Drop Box Initiative Page 3 Prepared By: Original Signed By Kristy Gagen Coordinator, Environmental Engagement Chantal Whitaker, BESc (Hons), CSR-P Original Signed By Manager, Sustainability & Strategic Environmental Initiatives Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO KG:CW:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer Attachment 1 to Report SUS 09-24 Legislative Services Division Clerk’s Office Directive Memorandum March 30, 2023 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on March 27, 2023 Director, City Development & CBO, Report SUS 03-23 Re-examination of Diabetes Canada Textile Drop Box Initiative - Council Resolution #223/20 Council Decision Resolution #121/23 Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer 1. That Report SUS 03-23 regarding the Diabetes Canada Textile Drop Box Initiative be received; 2. That the City of Pickering does enter into a partnership agreement with Diabetes Canada for a Textile Drop Box Initiative and that staff be directed to draft a partnership agreement for Council’s consideration that includes: i. a one-year pilot project whereby Diabetes Canada Textile Drop Boxes will be installed on the following three City of Pickering properties: i) the southeast corner of the South Esplanade municipal parking lot; ii) the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii) Dunmoore Park; and, ii. that staff be directed to report back to Council in Q2 2024 with results of the pilot project and provide recommendations for next steps; 3. That staff be directed to develop and implement a community education and outreach program pertaining to textile diversion within the City of Pickering; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Attachment 2 to Report SUS 09-24 Legislative Services Division Clerk’s Office Directive Memorandum June 30, 2023 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on June 26, 2023 Director, City Development & CBO, Report SUS 06-23 Diabetes Canada Textile Drop Box License Agreement Council Resolution #121/23 Council Decision Resolution #231/23 Please take any action deemed necessary. Susan Cassel Copy: Director, Finance & Treasurer Director, Corporate Services & City Solicitor Chief Administrative Officer 1. That the Mayor and City Clerk be authorized to execute a Textile Recycling Bin License Agreement between the City of Pickering and National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust, to install textile drop boxes on three City of Pickering properties, for a term of one-year, as set out in the draft License Agreement contained in Appendix I to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, Director, Finance & Treasurer, and/or Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.