HomeMy WebLinkAboutENG 21-24Report to
Council
Report Number: ENG 21-24 Date: September 23, 2024
From: Richard Holborn
Director, Engineering Services
Subject: Valley Plentiful Community Gardens Parking Area and Expansion
- Request for Quotation No. Q2024-33 - File: A-1440
Recommendation:
1. That Request for Quotation No. Q2024-33 for the Valley Plentiful Community Gardens Parking Area and Expansion, submitted by 1108575 Ontario Ltd. (Kon-Strutt Construction), in the amount of $119,092.00 (net of HST rebate) or $132,245.76 (HST included) be accepted;
2. That the total gross project cost of $157,721.00 (HST included) for the Valley Plentiful
Community Gardens Parking Area and Expansion, including the tendered amount, a contingency and other associated costs, and the total net project cost of $142,033.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $142,033.00 for the Valley Plentiful Community Gardens Parking Area and
Expansion as follows:
a) The sum of $100,000.00 available budget in capital project C10572.2406 as approved in the 2024 Parks Capital Budget be funded by a transfer of funds from the Sustainable Initiatives Reserve;
b) The additional required sum of $42,033.00 be funded by the Rate Stabilization
Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.
Executive Summary: The purpose of this report is to obtain Council approval to award Request for Quotation No. Q2024-33 for the Valley Plentiful Community Gardens Parking Area and Expansion, located in Diana, Princess of Wales Park, directly south of Kingston Road.
The primary access to the Valley Plentiful Community Garden area is located at the Chestnut
Hill Developments Recreation Complex which is quite a distance from the garden site. This results in many of the gardeners parking on the gravel shoulder of Kingston Road which is a safety concern. In addition, with the upcoming reconstruction and urbanization of Kingston Road as part of the Durham Scarborough Bus Rapid Transit project, road-side parking will no longer be available.
ENG 21-24 September 23, 2024
Subject: Valley Plentiful Community Gardens Parking Area and Expansion Page 2
City staff met with the Region of Durham, Hydro One Networks Inc. (HONI), and Valley Plentiful Community Garden members to develop a parking lot proposal. This project includes
the construction of a thirteen car asphalt parking lot complete with two accessible parking
spaces, an access driveway off Kingston Road, three large raised accessible garden beds, a bicycle rack, and associated landscaping and site restoration work.
As part of the 2024 Parks Capital Budget, $100,000.00 was approved for the construction of a parking lot and community garden expansion in Diana, Princess of Wales Park. Additional
funds are required as the net project cost exceeds the approved funds.
Request for Quotation No. Q2024-33 was advertised on Bids & Tenders on July 18, 2024 and closed on August 13, 2024, with sixteen companies submitting responses. The lowest compliant response was submitted by 1108575 Ontario Ltd. (Kon-Strutt Construction). The total gross project cost for the Valley Plentiful Community Gardens Parking Area and
Expansion including the amended quotation amount, a construction contingency and other
associated costs is estimated at $157,721.00 (HST included) with an estimated total net project cost of $142,033.00 (net of HST rebate).
Relationship to the Pickering Strategic Plan: The recommendations in this report
respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency.
Financial Implications:
1. Quotation Amount
$117,031.65 15,214.11 Quotation No. Q2024-33 (amended amount) HST (13%)
Total Gross Quotation Amount $132,245.76
2.Estimated Project Cost Summary
Quotation No. Q2024-33 (amended amount) $117,032.00
Associated Costs
Hydro One Networks Engineering Review Fees
Geotechnical Investigations and Materials Testing Allowance
1,500.00
7,000.00
Contingency (12% of Quotation No. Q2024-33) 14,044.00 Sub Total – Costs $139,576.00 HST (13%) 18,145.00
Total Gross Project Cost $157,721.00
HST Rebate (11.24%) (15,688.00) Total Net Project Cost $142,033.00
ENG 21-24 September 23, 2024
Subject: Valley Plentiful Community Gardens Parking Area and Expansion Page 3
3. Approved Source of Funds – 2024 Parks Capital Budget
Expense Code Source of Funds Budget Available Required
C10572.2406.01-504700
C10572.2406.01-
504700
Sustainable Initiatives Reserve
Rate Stabilization Reserve
$100,000.00
0.00
$100,000.00
42,033.00
Total $100,000.00 $142,033.00
Net Project Cost under (over) Approved Funds ($42,033.00)
A contingency of 12 per cent of the tendered amount has been included as an associated cost
to cover potentially unforeseen site conditions such as poor soils. It is being recommended that the additional expenditure of $42,033.00 be funded by the Rate Stabilization Reserve.
Discussion: The purpose of this report is to obtain Council approval to award Request for Quotation No. Q2024-33 for the Valley Plentiful Community Gardens Parking Area and Expansion, located in Diana, Princess of Wales Park, directly south of Kingston Road. This project includes the construction of a thirteen car asphalt parking lot complete with two accessible parking spaces, an access driveway off Kingston Road, three large raised
accessible garden beds, a bicycle rack, and associated landscaping and site restoration work.
The Valley Plentiful Community Garden members have requested parking in close proximity to the garden plots for many years. When the garden plots were originally created, they had an informal agreement to use some of the parking spaces at the former Pickering Produce business that was located on Kingston Road, west of the park. With the redevelopment of the
Pickering Produce site, this opportunity was no longer available.
The primary parking area currently available for Valley Plentiful Community Garden users is located at the Chestnut Hill Developments Recreation Complex. The distance from the south garden to the recreation complex parking lot is approximately 370 metres, and the distance to the north garden is approximately 470 metres. Given the lengthy distance from the parking
area to the garden plots, gardeners with accessibility challenges, seniors, and food bank volunteers have been parking their vehicles on the gravel shoulder on Kingston Road, which the City considers as a safety concern.
The Region of Durham will be proceeding shortly with the reconstruction of Kingston Road to accommodate a new Bus Rapid Transit route. Work will include urbanization of the road, a
new sidewalk and a cycle path, which will eliminate any opportunity for roadside parking.
Valley Plentiful Community Garden membership have also indicated the need for more raised beds to service their members who have disabilities. Three new raised beds, constructed from wood timbers are to be constructed between the proposed parking area and existing garden beds.
ENG 21-24 September 23, 2024
Subject: Valley Plentiful Community Gardens Parking Area and Expansion Page 4
As part of the 2024 Parks Capital Budget $100,000.00 was approved for the construction of a parking lot and community garden expansion in Diana, Princess of Wales Park. This park is
owned by Hydro One Networks Inc. (HONI) as a transmission corridor, and the City of
Pickering has a license agreement to allow it to be used as a public park. As such, a formal submission to HONI was required to receive their engineering review and approval in order to proceed with the proposed site alterations. HONI have specific requirements for site access control and the pavement design must be able to withstand the heavy loading of their
maintenance vehicles. The site design and pavement detailing that was issued for
procurement has been approved by HONI. Additionally, City staff have been coordinating with Region of Durham staff regarding the location and design of the driveway access as it relates to the proposed Kingston Road improvements. The Region of Durham are in support of the proposed parking area and its entrance off Kingston Road. Note that once the Kingston
Road improvements are completed, access to this parking lot will be restricted to eastbound
traffic only (right in/right out movements).
Request for Quotation No. Q2024-33 was advertised on Bids & Tenders on July 18, 2024 and closed on August 13, 2024, with sixteen companies submitting responses. The lowest compliant response was submitted by 1108575 Ontario Ltd. (Kon-Strutt Construction). The
total gross project cost for the Valley Plentiful Community Gardens Parking Area and
Expansion which includes the amended quotation amount, a construction contingency and other associated costs is estimated at $157,721.00 (HST included) with an estimated total net project cost of $142,033.00 (net of HST rebate). All required pre-conditions of award have been received and approved.
Upon careful examination of all quotations received, the Engineering Services Department
recommends acceptance of the lowest compliant response submitted by 1108575 Ontario Ltd. (Kon-Strutt Construction) for Request for Quotation No. Q2024-33 in the amended amount of $132,245.76 (HST included), and that the total net project cost of $142,033.00 (net of HST rebate) be approved.
Attachment:
1. Location Map
ENG 21-24 September 23, 2024
Subject: Valley Plentiful Community Gardens Parking Area and Expansion Page 5
Prepared By: Approved/Endorsed By:
Arnold Mostert, O.A.L.A. Richard Holborn, P. Eng.
Manager, Landscape & Parks Development Director, Engineering Services
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer
AM:mjh
Recommended for the consideration of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
Original signed by:
Attachment 1 to Report ENG 21-24
Engineering Services Location Map -Cl1./-Department Proposed Parking Lot -Diana Princess of Wales Park PJCKERING ... uoo Sep 05, 2024