HomeMy WebLinkAboutENG 14-24Report to
Executive Committee
Report Number: ENG 14-24 Date: September 3, 2024
From: Richard Holborn
Director, Engineering Services
Subject: Detailed Design for Radom Street Culverts Replacement
- Request for Proposal No. RFP2024-8 - File: A-1440
Recommendation:
1. That Request for Proposal No. RFP2024-8 submitted by Aquafor Beech Limited for Consulting and Professional Services for the Detailed Design for Radom Street Culverts Replacement in the amount of $140,261.25 (HST included) be accepted;
2. That the total gross project cost of $172,913.00 (HST included), including the fee amount
and other associated costs, and the total net project cost of $155,714.00 (net of HST
rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $155,714.00 as approved in the 2021 Roads Capital Budget to be funded by a transfer from the Road and Bridges Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to obtain approval to award Request
for Proposal No. RFP2024-8 to Aquafor Beech Limited to undertake the detailed design for the Radom Street Culverts replacement. The Radom Street crossing of Pine Creek consists of two 3.1m diameter corrugated steel pipe culverts. The culverts are located approximately 0.2 km west of Liverpool Road. The 2022 Culvert Inspection Report documents a significant level of deterioration of the structures and indicates that both culverts are urgently in need of
replacement.
Request for Proposal No. RFP2024-8 was advertised on Bids & Tenders on May 31, 2024, and closed on July 12, 2024. The Evaluation Committee consisting of staff from the Engineering Services Department, reviewed and evaluated the six proposals received using
criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor
Beech Limited, in the amount of $140,261.25 (HST included) is recommended for approval. The total net project cost is $155,714.00 (net of HST rebate).
Staff recommend approval of the fee proposal submitted by Aquafor Beech Limited for Consulting and Professional Services for the Detailed Design for Radom Street Culverts
Replacement in the amount $140,261.25 (HST included). It is also recommended that a net
project cost of $155,714.00 (net of HST) be approved.
ENG 14-24 September 3, 2024
Subject: Detailed Design for Radom Street Culverts Replacement Page 2
Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Lead & Advocate for Environmental
Stewardship, Innovation & Resiliency.
Financial Implications:
1. Quoted Amount
Aquafor Beech Limited
Fee Proposal
$124,125.00
HST (13%) 16,136.25
Total Gross Quoted Amount $140,261.25
2. Estimated Project Cost Summary
Aquafor Beech Limited Fee Proposal $124,125.00 Associated Costs TRCA Fees and Miscellaneous cost 14,000.00 Contingency 14,895.00 Sub Total – Costs $153,020.00 HST (13%) 19,893.00 Total Gross Project Cost $172,913.00 HST Rebate (11.24%) (17,199.00) Total Net Project Costs $155,714.00
3. Approved Source of Funds Account Source of Funds Budget Required C10570.2105 RF Roads & Bridges $250,000.00 $155,714.00
Net Project Cost under (over) Approved Funds $94,286.00
ENG 14-24 September 3, 2024
Subject: Detailed Design for Radom Street Culverts Replacement Page 3
Discussion: The purpose of this report is to obtain approval to award Request for Proposal No. RFP2024-8 to Aquafor Beech Limited to undertake the detailed design for the Radom
Street Culverts replacement.
The existing crossing on Radom Street crossing of Pine Creek consists of two 3.1m diameter corrugated steel pipe culverts. The culverts are located approximately 0.2 km west of Liverpool Road. The original CSP culvert was installed in 1970 and a second culvert was installed in 1980 as an overflow culvert just east of the original culvert.
The 2022 Culvert Inspection Report documents a significant level of deterioration of the
structures and indicates that both culverts are urgently in need of replacement. The road structure around the existing culverts is being compromised, and road repair work in the vicinity of the culverts has recently been required.
A hydrologic and hydraulic study for Pine Creek was completed in early 2006, decades after
the existing culverts were installed. The initial floodplain map shows that several commercial
and residential properties located upstream of Highway 401 are at risk of flooding during the Regional Storm event. In 2007, the City retained a consulting firm to complete a hydrologic/hydraulic analysis for the creek crossing options that potentially can reduce the extent of the floodplain within the area of concern. Potential improvement to the creek
crossings were investigated at Kingston Road, Highway 401, Bayly Street and Radom Street.
The results of the analysis show that replacing the existing culverts at Radom Street with a larger structure can potentially improve the floodplain conditions upstream. Based on the available information, the scope of this project includes a detailed design to replace the culverts due to the existing culverts’ state of repair, and incorporating a potential improvement
to the floodplain upstream of Radom Street.
Request for Proposal No. RFP 2024-8 was advertised on Bids & Tenders on May 31, 2024, and closed on July 9, 2024. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the six proposals received using criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor
Beech Limited, in the amount of $140,261.25 (HST included) is recommended for approval. It
is also recommended that a total net project cost of $155,714.00 (net of HST rebate) be approved.
Attachment:
1. Location Map
ENG 14-24 September 3, 2024
Subject: Detailed Design for Radom Street Culverts Replacement Page 4
Prepared By: Approved/Endorsed By:
Irina Marouchko, P.Eng. Richard Holborn, P.Eng.
Manager, Water Resources Director, Engineering Services
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer
IM:mjh
Recommended for the consideration of Pickering City Council
Marisa Carpino, M.A. Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
Original signed by:
Attachment 1 to Report ENG 14-24