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HomeMy WebLinkAboutMay 27, 2024 Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services M. Guinto - Division Head, Public Affairs & Corporate Communications R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner C. Addo-Bekoe - Manager, People & Culture C. Whitaker - Manager, Sustainability & Strategic Environmental Initiatives E. Knox - Community Safety and Well Being Advisor J. San Antonio - Senior Advisor, Equity, Diversity & Inclusion C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Mayor Ashe read the Indigenous Land Acknowledgment Statement. Resolution # 485/24 Moved by Councillor Brenner Seconded by Councillor Cook That the rules of procedure be suspended to allow filming in the Council Chambers by the Toronto Star and Rebel News. Carried on a Two-Thirds Vote 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution # 486/24 Moved by Councillor Butt Seconded by Councillor Cook Special Council Minutes, April 22, 2024 Council Minutes, April 22, 2024 Executive Committee Minutes, May 6, 2024 Planning & Development Committee Minutes, May 6, 2024 Special Council Minutes, May 6, 2024 Special Council Minutes, May 13, 2024 Carried 6. Presentations There were no presentations. 7. Delegations Resolution # 487/24 Moved by Councillor Cook Seconded by Councillor Nagy That the order of the delegations be changed to hear Item 7.20, Odessa Grignon, Chair, Pickering Anti-Black Racism Taskforce, following Item 7.1. Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 7.1 Shawna Stanleigh, Member, Waterfront Visionary Advisory Committee Re: Corr. 16-24 Waterfront Visionary Advisory Committee 2023 Year End Report and 2024 Proposed Work Plan Shawna Stanleigh, Member, Waterfront Visionary Advisory Committee, appeared before Council, and through the aid of a PowerPoint presentation provided a year-end summary of the Waterfront Visionary Advisory Committee. Ms. Stanleigh spoke to the composition of the Committee and the various committees that they hear delegations from. She spoke to the purpose of the Committee and activities that the Committee collaborated on in 2023, including projects and resources for the waterfront. She discussed the 2024 Proposed Work Plan, including Petticoat Conservation Park opportunities, and a shoreline study from Westshore Boulevard to Marksbury Road. Ms. Stanleigh noted that the Committee’s priorities for 2024 included advocating for the health of Frenchman’s Bay, promoting the waterfront as a tourist attraction, reviewing, and providing recommendations to increase the safety and access of the waterfront through trail connections and public transit, and installation of a landscape feature. She spoke to the proposed pathway between Marksbury Road and West Shore Boulevard and trail reconstruction from Bruce Handscombe Park to Elvira Court. Ms. Stanleigh discussed the existing condition of the Beachfront Park and showed a conceptualized drawing of the Revitalization and Boardwalk Replacement, and the accessible canoe/kayak launch at Rotary Frenchman’s Bay West Park. She advised that the Committee was concerned with weed growth in the Bay and would be recommending a habitation strategy. She concluded by stating that the Committee looked forward to continuing their advocacy work through 2024 and beyond. 7.20 Odessa Grignon, Chair, Pickering Anti-Black Racism Taskforce Re: Report HUR 01-24 Odessa Grignon, Chair, Pickering Anti-Black Racism Taskforce (PABRT) appeared before Council to speak to Report HUR 01-24. Ms. Grignon advised that the Taskforce endorsed the Equity, Diversity & Inclusion (EDI) Strategy, Report HUR 01-24. Ms. Grignon stated that she was at the Meeting to share her story as it related to the EDI Strategy from the perspective of her lived experience as a Black Pickering resident. She spoke to her community engagement, activism, and advocacy journey in Pickering, the reasons she became a member of PABRT, her role on the Taskforce and the need for more community engagement. She discussed the meet and greet events organized by PABRT where residents shared their experiences with racism in the community. Ms. Grignon commented that since its inception, PABRT had evolved into a Black community led Taskforce and a starting model for how the City could begin to work towards decolonizing Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm equity in the City. She advised that through her experience she had developed relationships and trust within the City. She commented that the City was just getting started and that there was still work to do. Ms. Grignon concluded by suggesting that the City ensure its policies and procedures aligned with EDI strategies, and provided suggestions for programs that the City could implement. The Chair made a ruling that due to being issued a Notice of Trespass by the City of Pickering, Delegations 7.2 and 7.3, Charlene Herbst, 7.5, Judy Griffiths, and 7.7, Jessica Wilkins, would not be permitted to speak before Council. 7.2 Charlene Herbst, Pickering Resident Re: The Conduct of Council The Chair made a ruling that due to being issued a Notice of Trespass by the City of Pickering, Charlene Herbst would not be permitted to speak before Council via electronic connection. 7.3 Charlene Herbst, Pickering Resident Re: By-law 8110/24 (Agenda Item 13.3) The Chair made a ruling that due to being issued a Notice of Trespass by the City of Pickering, Charlene Herbst would not be permitted to speak before Council via electronic connection. 7.4 Carl Fulda, Oshawa Resident Re: By-law 8110/24 (Agenda Item 13.3) Carl Fulda, Oshawa Resident, appeared before Council and through the aid of a PowerPoint presentation spoke to his concerns with By-law 8110/24. Mr. Fulda stated his concerns with limiting delegations to Pickering residents as Pickering was only one of a number of municipalities in Durham Region and that what happened in Pickering may have an effect on him in Oshawa. He discussed the jurisdictions and limitations on residents across Durham and that the amendments to the By-law would block non-Pickering residents from speaking at meetings. Mr. Fulda commented that at previous meetings, non-Pickering residents spoke against Councillor Robinson, and that the removal of Question Period took away residents’ ability to speak before Council. He discussed examples of incidences where residents might be affected by the amendments and concluded by asking Council not to approve the amendments to the By-law. 7.5 Judy Griffiths, Blackstock Resident Re: By-law 8110/24 (Agenda Item 13.3) The Chair made a ruling that due to being issued a Notice of Trespass by the City of Pickering, Judy Griffiths would not be permitted to speak before Council via Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm electronic connection. 7.6 Maggie Braun, Ecosystems Management Technologist, Gather 2030 Re: Open and Inclusive Decision-Making Processes for Sustainable Development Programs in Pickering Maggie Braun, Ecosystems Management Technologist, Gather 2030, appeared before Council via electronic connection to speak to open and inclusive decision- making processes for sustainable development and to emphasize the importance of diverse and dissenting views and healthy debate on issues that impacted daily lives. She advised that she was speaking in support of Councillor Robinson as she promoted discussion on international programs and had faced criticism for advocating for transparency and open dialogue. Ms. Braun stated that international programs shaped the future of communities and were voluntarily adopted at the local level. She noted that in a healthy democracy, action items required public feedback prior to being finalized by Council, and that it was Council’s responsibility to protect the community from undue international influence and lobbyist groups. Ms. Braun advised that Canada needed no direction from unelected organizations such as the United Nations on how to run the City. She commented that Pickering should address the nationwide urban poverty crisis, homelessness, mental health, community gardens, drug addiction and rehab centres, instead of allocating funding from the City’s budget to climate focused programs. Ms. Braun recommended that Council review its sources for climate facts and conduct a comprehensive review of all programs and partnerships to achieve international goals versus those that were locally funded to address immediate local needs. 7.7 Jessica Wilkins, Durham Region Freedom Fighters (DRFF) Re: The Conduct of Council The Chair made a ruling that due to being issued a Notice of Trespass by the City of Pickering, Jessica Wilkins would not be permitted to speak before Council via electronic connection. 7.8 Patricia Conlin, Port Perry Resident Re: Report HUR 01-24 Equity, Diversity and Inclusion Strategy Patricia Conlin, Port Perry Resident, appeared before Council to speak to her concerns with Report HUR 01-24. Ms. Conlin spoke to Martin Luther King’s vision of a world where people were based on merit and treated with respect, regardless of the colour of their skin. She advised that current equity, diversity and inclusion (EDI) policies did not achieve this goal but achieved reverse discrimination and inequity. She commented that the roots of EDI came from Marxist ideology used as a tool to increase totalitarianism policies resulting in increased censorship, Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm control, poverty and corruption. Ms. Conlin advised that government decisions for policies and hiring should be based on equal standards and benefits for all. She spoke to the rules for displaying the Canadian flag and Pickering’s flag policies and commented that Pickering should remain neutral. She concluded by recommending that Council review and revise procedures to prevent discrimination, allow for diversity of thought, fairness and respectful treatment of all, and to promote neutrality and foster inclusivity for all. 7.9 Patricia Conlin, Port Perry Resident Re: By-law 8110/24 (Agenda Item 13.3) Patricia Conlin, Port Perry Resident, appeared before Council regarding By-law 8110/24. Ms. Conlin advised that the By-law amendments were an infringement on free speech, and against constitutional rights. She commented that it was important that Council maintain respectful and open dialogue at meetings and encourage diverse points of view, and provided examples of policies where open dialogue did not occur. Ms. Conlin stated that Council should listen to alternative information and topics such as mass unsustainable immigration and the housing crisis, and concluded by recommending that Council not adopt the By-law and noted that she would be emailing additional information to Council after the Meeting. 7.10 Terry Peters, Pickering Resident Re: By-law 8110/24 (Agenda Item 13.3) Terry Peters withdrew their delegation and did not appear before Council for this Item. 7.11 Terry Peters, Pickering Resident Re: Council Transparency and Accountability Terry Peters, Pickering Resident, appeared before Council to speak to Council transparency and accountability. Mr. Peters spoke to the Durham District School Board meeting on May 23, 2023 that Councillor Robinson attended due to concerns with the school curriculum, as well as the 1 Million March for Children on September 20, 2023, that gave rise to the growing parental rights movement, and discussed the 2015 Government of Canada missing children’s report. Mr. Peters advised that the primary role of government was to protect children, and asked why Councillor Robinson was the only Member of Council that addressed the crowd at the 1 Million March for Children in support of children. He stated that there was no oath of office and no oath to the people. Mr. Peters spoke to Councillor Robinson’s Opinion Editorial noting that every race, ethnic group and culture should be equally included in all history taught in schools, not only history for special groups. Mr. Peters commented that as he pointed out in a previous delegation, not one of the 18 delegates who came forward against Councillor Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Robinson’s Opinion Editorial spoke to the comments that offended them but may have been there to support a vote for Council to have Councillor Robinson brought before the Ontario Human Rights Commission. Mr. Peter’s concluded his delegation by discussing a video involving Mayor Ashe during the 2022 Municipal Election campaign, and commented that then Deputy Mayor Ashe suspended resident’s rights and freedoms when he voted to lock Pickering down during the pandemic, and later left the country on a vacation 7.12 Ryan Linkletter, Pickering Resident Re: By-law 8110/24 (Agenda Item 13.3) Ryan Linkletter, Pickering Resident, appeared before Council to speak to By-law 8110/24. He stated that he did not agree that only Pickering residents could delegate and commented that the motion for the By-law amendment brought forward by Councillor Pickles was not provided to Council prior to the Meeting resulting in the public not being able to express their opinions to their Councillor prior to the Council Meeting. Mr. Linkletter concluded by recommending that Council not introduce anymore by-laws to increase restrictions on the public’s ability to participate at meetings. 7.13 Ryan Linkletter, Pickering Resident Re: The Conduct of Council Ryan Linkletter, Pickering Resident, appeared before Council to speak to the conduct of Council. Mr. Linkletter expressed his concerns regarding the delegation submission process and stated that people should be encouraged to delegate regardless of where they were from. He spoke to the conduct of Council and wanted to focus on a recent Council Meeting where the Mayor made inappropriate comments about Councillor Robinson, including keeping her on a short leash. It was the consensus of Council to recess. Council recessed at 8:05 p.m. and reconvened at 8:16 p.m. Upon reconvening, the Chair reminded delegations of the conduct requirements set out in Section 08.01 of the Procedure Bylaw. 7.14 John Petejan, Civis4Reform Re: By-law 8110/24 (Agenda Item 13.3) Mr. Petejan, Civis4Reform, appeared before Council to speak to the City as a Corporation and to express his concerns with the Procedure By-law changes that were being proposed without proper transparency or public input. Mr. Petejan commented that the amendments further strengthened the control of Council over Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm citizens and noted that similar amendments were being implemented by many municipalities across Ontario. Mr. Petejan stated that municipalities across Ontario adhered to or followed federal, provincial, regional, and/or non-governmental organization directives laid down by a number or organizations that all impacted taxpayers. He spoke to the rights of all persons and the duties of governments to protect those rights under the Constitution. He stated that Council was elected to act on behalf of their citizens and to penalize a Member for acting on behalf of her constituents was wrong. Mr. Petejan concluded by stating that governments served people, not the other way around. 7.15 Dianna Robinson, Toronto Resident Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper Re: Conduct at Council Meetings Dianna Robinson, Toronto Resident, appeared before Council to speak to her concerns regarding the conduct at Council meetings. Ms. Robinson stated that the purpose of Council was to speak for and represent the residents, to allow the residents to discuss their concerns, and to make decisions regarding municipal financing and services. She commented that meetings have become very unprofessional due to the Mayor’s behaviour, including muting Councillor Robinson’s microphone. She commented about the increased security at Council meetings due to threats without knowing what the threats were about and discussed a few incidents that occurred outside Council Chambers. She commented that minutes did not reflect all topics that were discussed at meetings, and concluded by stating that Council was disrespectful and were suppressing resident’s input by taking away their civil rights. Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper, spoke to his concerns about what he witnessed at this evenings Council Meeting and commented that as leaders they must listen to views of those in opposition and to those that support them. Mr. Ingino asked the Mayor to apologize for his inappropriate comments about Councillor Robinson during a recent Council Meeting, including the comment about a short leash. He stated that nothing would change, as Council had already made its decision to pass restrictive measures due to lack of solid leadership. Mr. Ingino commented that people were elected without the qualifications to make decisions, resulting in increased taxes. Mr. Ingino concluded by suggesting that Council take human relation courses on how to deal with the public. 7.16 Dianna Robinson, Toronto Resident Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper Re: By-law 8110/24 (Agenda Item 13.3) Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper, appeared before Council to speak to By-law 8110/24. Mr. Ingino stated that he did not agree Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm with the amendments to the By-law but felt it would be adopted anyway. He commented that when adopting policies, Council should consider the needs of the residents first, before their own. He discussed how trespass orders should only be issued if there was an element of threat to person or property not just for speaking one’s mind. He urged Council to do what was right for constituents by listening to the people. Dianna Robinson, Toronto Resident, spoke to her concerns regarding By-law 8110/24. Ms. Robinson commented that one of the reasons posed for the amendment was that City business was not getting done due to long meetings as a result of the number of delegations. She commented on the importance of allowing people to speak at Council meetings regarding issues of concern to them. She spoke to the workload of Council and the number of meetings they attended each month, and the time that residents take out of their schedule to attend meetings. 7.17 Jeffrey Armitage, Jeffrey P. Armitage Inc. Kerstin Kelly, Oakwood Resident Re: The Conduct of City Council Jeffrey Armitage was not able to attend the Meeting to make a delegation. Kerstin Kelly, Oakwood Resident, appeared before Council to speak to the conduct of City Council. Dr. Kelly noted that she was a veterinary emeritus who had worked in Durham Region in the past and was at the meeting to speak to the conduct of Council. She stated that the role of Council was to represent the public and to consider the well-being and interests of the municipality. She commented that while she respected people from all backgrounds and did not want anyone excluded or discriminated against, that Council must represent in a democracy. She summarized the latest census population statistics and advised that Council must consider the majority in a fair democracy. She commented that after watching Council meetings she was concerned about the conduct of Council that she identified as psychological harassment. Dr. Kelly summarized the meaning of the term and spoke to specific instances within Council that highlighted the behaviour, including exclusion from events, public humiliation, and gaslighting. Dr. Kelly recommended that Council implement anti-harassment policies and training, foster a respectful and inclusive work environment, promote a culture of respect and inclusion, and actively work to create a culture where every member felt valued and heard. 7.18 Jennifer Johnson, Ottawa Resident Re: Concerns regarding the Conduct of City Council Jennifer Johnson, Ottawa Resident, appeared before Council via electronic connection to speak to the conduct of City Council. Ms. Johnson advised that she Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm was troubled by recent reports of unprofessional behavior, including the mistreatment of Councillor Robinson. She commented that citizens elected representatives with the expectation that they would lead with integrity, respect, and commitment to the community. She stated that when Council engaged in derogatory remarks and disrespectful interactions, it undermined trust in the institution, and stifled constructive debate, and noted that Council needed to listen and respect different viewpoints and to work collaboratively to address the issues in the community. She urged Council to consider the impact that their actions and words had on the public's perspective of Council and stated that Council should establish guidelines for professional conduct, participate in regular training sessions, and create a committee dedicated to reviewing Council conduct. 7.19 Terry Rekar, Courtice Resident Re: By-law 8110/24 (Agenda Item 13.3) Terry Rekar, Courtice Resident, appeared before Council via electronic connection to speak to By-law 8110/24. Ms. Rekar spoke to her concerns with the new requirements for residents to submit a written request along with a mover and a seconder to have new items added to the agenda. She noted that the restrictions made it more difficult for individuals to introduce new topics for discussion resulting in limiting public engagement, and that by imposing additional barriers, it discouraged public involvement. She commented that the requirement for a mover and seconder was daunting for individuals who were not well connected within the community or familiar with the procedural intricacies of Council meetings and that it could deter people from attempting to engage. She stated that the written request requirement added a layer of bureaucracy that could slow down the process of addressing important issues, and noted that public engagement should be encouraged, not hindered. She advised that simplifying the process for adding new agenda items would demonstrate a commitment to inclusivity and open governance and asked that Council reconsider this requirement. Ms. Rekar concluded by noting that facilitating public engagement was essential for a vibrant and responsive democracy. 7.21 Bruce Cowley, Pickering Resident Re: By-law 8110/24 (Agenda Item 13.3) Bruce Cowley, Pickering Resident appeared before Council to speak to By-law 8110/24. Mr. Cowley advised that the ability to delegate on local issues had been eroded and that although he had mixed feelings about restrictions, after review of the proposed amendments, he felt that the amendments protected his democratic rights to be heard as a citizen of Pickering while balancing and accommodating exceptions. He commented that over half of the delegates on the meeting agenda were not residents of Pickering and that the actions of one Councillor necessitated the amendment to the By-law. Mr. Cowley commented that Councillor Robinson accused Members of Council of bringing together the delegates for the February Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 26th Council meeting yet had done the same for this meeting by encouraging people to register with a specific call to action, mostly attracting non-residents of Pickering. He noted that the call to action included a list of topics that included her three failed motions when those matters had already been decided upon by Council. He noted that the amendments to the By-law would open more time for residents of Pickering to have their concerns heard. 7.22 Bruce Cowley, Pickering Resident Re: Corr. 17-24 Council Request to OHRC Bruce Cowley, Pickering Resident, appeared before Council to speak to Corr. 17-24, Council Request to the Ontario Human Rights Commission. (OHRC). Mr. Cowley advised that he was initially disappointed to see that the OHRC had not decided to continue with a public inquiry but was interested to see that they were continuing to monitor for any development in the matter, and that the OHRC noted that Council had taken necessary measures under the current laws. He stated that he was concerned that the City should continue to advance in supporting human rights principles inside and outside of Council Chambers, and was concerned that in spite of all that had transpired, Councillor Robinson would continue to publicly endorse and spread bigotry. Pursuant to Section 10.04 of the Procedure By-law, at 9:11 p.m., the Chair, after previous attempts to call the Member to order, ruled that Councillor Robinson would not be recognized for the balance of the meeting and would not be permitted to speak or vote for the remainder of the Meeting. It was the consensus of Council to recess due to the disruptions from individuals in the gallery. Council recessed at 9:14 p.m., and the Chair asked security to clear the gallery due to disturbances and lack of decorum by some of the individuals present to observe the Meeting. Council reconvened at 9:31 p.m. The Chair advised that due to the need to clear the Council Chambers, Mr. Cowley was not able to complete his delegation and that he was welcome to register as a delegate for a future meeting should he wish. 8. Correspondence 8.1 Corr. 15-24 Timothy Higgins, Accessibility Coordinator, City of Pickering Re: Accessibility Advisory Committee Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm - 2023 Year End Report and 2024 Proposed Work Plan Resolution # 488/24 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 15-24 from Timothy Higgins, Accessibility Coordinator, City of Pickering, dated May 27, 2024, regarding the Accessibility Advisory Committee 2023 Year End Report and 2024 Proposed Work Plan, be received for information. Carried 8.2 Corr. 16-24 Arnold Mostert, Manager, Landscape & Parks Development, City of Pickering Re: Waterfront Visionary Advisory Committee - 2023 Year End Report and 2024 Proposed Work Plan Resolution # 489/24 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 16-24 from Arnold Mostert, Manager, Landscape & Parks Development, City of Pickering, dated May 27, 2024, regarding the Waterfront Visionary Advisory Committee 2023 Year End Report and 2024 Proposed Work Plan, be received for information. Carried 8.3 Corr. 17-24 Patricia DeGuire, Chief Commissioner, Ontario Human Rights Commission Re: Council Request to OHRC A brief discussion ensued between Members of Council regarding the purpose for bringing the motion forward. Resolution # 490/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Corr. 17-24 from Patricia DeGuire, Chief Commissioner, Ontario Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Human Rights Commission, dated May 10, 2024 be received; 2.That a copy of Corr. 17-24 be provided to the Hon. Paul Calandra, Minister of Municipal Affairs and Housing, along with a copy of Council Resolution #444/24 endorsing the Town of Aurora’s Resolution of February 27, 2024, pertaining to Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement including the original Town of Aurora's Correspondence and Resolution; and, 3.That the Minister be requested to consider the information provided in any proposed legislated changes to improve and strengthen municipal codes of conduct. Carried Unanimously on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe Note: Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 10.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. 9.Report EC 05-24 of the Executive Committee held on May 6, 2024 9.1 Director, Community Services, Report CS 09-24 Community Visitor Plan Council Decision: 1.That Council endorse the Community Visitor Plan, as set out in Attachment 1; and, 2.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.2 Director, Human Resources, Report HUR 01-24 Equity, Diversity and Inclusion Strategy Council Decision: Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1.That Council endorse the 2024-2034 Equity, Diversity and InclusionStrategy, as set out in Attachment 1; 2.That staff be directed to develop and implement an annual work plan inaccordance with the timelines set out in the EDI Strategy which shallincorporate the key areas of focus and associated action items set out inthe Strategy, with those actions being reflected in the annual current and capital budgets of the City on an ongoing basis; and, 3.That appropriate City of Pickering officials be authorized to take the actionsnecessary to implement the recommendations in this Report. 9.3 Director, Community Services, Report CS 08-24 City Property Naming Submission to name the Turf Field at Kinsmen Park as Jayde Riviere Field Council Decision: 1.That Report CS 08-24 regarding the submission to name the turf field atKinsmen Park as Jayde Riviere Field be received; 2.That Council approve naming the turf field at Kinsmen Park as Jayde Riviere Field; and, 3.That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report. 9.4 Director, Community Services, Report CS 10-24 Recommendation for Improved Lighting Around Municipal Facilities Accessibility Advisory Committee Council Decision: 1.That Report CS 10-24 regarding Accessibility Advisory CommitteeRecommendations for improved lighting around Municipal Facilities bereceived; 2.That the Mayor be requested to include funding in the amount of $36,000 in the City’s 2025 Current Budget to enable staff to undertake an exteriorlighting study of Civic Centre and Community Facilities; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 9.5 Director, Community Services, Report CS 11-24 Community Safety & Well-Being Plan Council Decision: 1.That the Community Safety & Well-Being Plan, as set out in Attachment 1,be endorsed; and, 2.That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 9.6 Director, Community Services, Report CS 12-24 Gingerbread Nursery Licence Agreement Licence Agreement Renewal Council Decision: 1.That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement with Gingerbread Co-operative Nursery School (Pickering) Inc. as set out in Attachment 1 to this report, subject to minor revisions as maybe required by the Director, Community Services and the Director,Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.7 Director, Engineering Services, Report ENG 06-24 Rouge Stormwater Management Pond Sediment Cleanout Request for Tender No. T2024-1 Council Decision: 1.That Request for Tender No. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanout as submitted by Cardan Demolition & Excavation Inc. in the total tendered amount of $521,898.13 (HST included) beaccepted; 2.That Council approve the hiring of T.Y.Lin International Canada Inc. as a consultant, in the amount of $75,650.00 (HST excluded) to undertake contract administration and construction supervision of Request for TenderNo. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanoutin accordance with Purchasing Policy 10.03 (c), as the assignment is above$50,000.00; 3.That the total gross project cost of $670,011.00 (HST included), including Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm the tendered amount, consulting cost, a contingency and other associated costs, and the total net project cost of $603,366.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance thetotal net project cost of $603,366.00 as approved in the 2023 CapitalBudget to be funded by a transfer from the SWM Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Engineering Services, Report ENG 07-24 Proposed All-way Stop Sandy Beach Road and Parkham Crescent Council Decision: 1.That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signson highways or parts of highways under the jurisdiction of The Corporationof the City of Pickering, specifically to address the proposed installation ofan all-way stop control at the intersection of Sandy Beach Road and Parkham Crescent; and, 2.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.9 Director, Operations, Report OPS 04-24 Supply & Delivery of Various 4 and 5 Ton Dump Trucks Quotation No. RFQQ2024-4A Council Decision: 1.That Quotation No. RFQQ2024-4A as submitted by Viking Cives Ltd. in theamount of $1,254,900.00 (HST excluded) be accepted; 2.That the total gross project cost of $1,418,037.00 (HST included), and that the total net project cost of $1,276,986.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance thetotal net project cost of $1,276,986.00 as approved for in the 2024 CapitalBudget as follows: a)The sum of $424,339.00 be revised from a 5-Year DC Debt to a 5-YearInternal Loan; Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm b)The sum of $852,647.00 to be funded from the Vehicle ReplacementReserve; and, 4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. 9.10 Director, Operations, Report OPS 05-24 Architectural & Engineering Consulting Services for Restoration of the Redman, Miller Cole & Brougham Temperance Houses and Related Site Works at the Pickering Museum Village Council Decision: 1.That RFP2023-11 for Architectural & Engineering Consulting Services forRestoration of the Redman, Miller Cole & Brougham Temperance Housesand Related Site Works at the Pickering Museum Village submitted byBarry Bryan Associates in the amount of $271,200.00 (HST included) be accepted; 2.That the total gross project cost of $336,740.00 (HST included), includingthe amount of the proposal, contingency and other associated costs, andthe total net project cost of $303,245.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the netproject cost of $303,245.00 as approved in the 2018 and 2021 to 2024Capital Budgets as follows: a)The sum of $90,000.00 to be funded from Property Taxes; b)The sum of $160,000.00 to be funded by a transfer from the MinorBuilding Replacement Reserve; c)The sum of $53,245.00 to be funded by a transfer from the Rate Stabilization Reserve; and, 4.That the appropriate City of Pickering officials be authorized to take thenecessary action to give effect hereto. 9.11 Director, City Development & CBO, Report PLN 11-24 Application for Exceptions to Street Naming Policy ADM 220 Naming of a private street for the Porsche Experience Centre development Council Decision: Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm That the application from Pickering Developments Inc. to use the name “Porsche” and the suffix (street type) “Drive”, for the new private street to the proposed Porsche Experience Centre development, be approved. 9.12 Director, City Development & CBO, Report SUS 05-24 Enbridge Data Usage Licence Council Decision: 1.That the Mayor and City Clerk be authorized to execute a Data UsageLicence with Enbridge Gas Inc. as set out in Attachment 1 to this report,subject to minor revisions as may be required by the Director, CorporateServices & City Solicitor, and/or Chief Administrative Officer; and, 2.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report. Resolution # 491/24 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 05-24 of the Executive Committee Meeting held on May 6, 2024 be adopted. Carried 10. Report PD 03-24 of the Planning & Development Committee held on May 6, 2024 10.1 Director, City Development & CBO, Report PLN 12-24Draft Plan of Subdivision Application SP-2023-03 Zoning By-law Amendment Application A 11/23 Caplink Limited (575, 625 and 685 Highway 7) Seaton Community Council Decision: 1.That Draft Plan of Subdivision Application SP-2023-03, submitted by Caplink Limited, on lands being Part Lots 27 and 28, Concession 5, toestablish a plan of subdivision consisting of six blocks for employmentuses, road widenings, and new municipal roads, as shown on Attachment 5to Report PLN 12-24, and the implementing conditions of approval, as setout in Appendix I, be endorsed; and, Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2.That Zoning By-law Amendment Application A 11/23, submitted by CaplinkLimited, to implement Draft Plan of Subdivision SP-2023-03 and permit afood manufacturing campus on lands being Part Lots 27 and 28, Concession 5, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 12-24, be finalized and forwardedto Council for enactment. Resolution # 492/24 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 03-24 of the Planning & Development Committee Meeting held on May 6, 2024 be adopted. Carried 11.Reports – New and Unfinished Business 11.1 Director, Corporate Services & City Solicitor, Report CLK 03-24Lobbyist Registry One-Year Update Resolution # 493/24 Moved by Councillor Pickles Seconded by Councillor Butt That Report CLK 03-24, regarding the Lobbyist Registry One-Year Update, be received for information. Carried 11.2 Director, Operations, Report OPS 06-24 Supply & Delivery of Three Sidewalk Tractors with Attachments Quotation No. RFQQ2024-5A Resolution # 494/24 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Quotation No. RFQQ2024-5A submitted by York Region EquipmentCentre, in the amount of $639,638.67.00 (HST excluded), be accepted; 2.That the total gross project cost of $722,792.00 (HST included) and the Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm total net project cost of $650,897.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $650,897.00, as provided for in the 2024 Capital Budget as follows: a) The sum of $350,000.00 as approved in the 2024 Capital Budget be increased to $433,931.00 to be funded from the Equipment Replacement Reserve; b) The sum of $216,966.00 be revised from a 5-Year DC Debt to be funded from the DC – Other Highway Services Reserve Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.3 Director, Operations, Report OPS 07-24 Consulting Services for a New Vehicle Storage Shed at the Operations Centre - RFP2024-2 Resolution # 495/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Request for Proposal No. RFP2024-2 for Consulting Services for the design of a New Vehicle Storage Shed at the Operations Centre, as submitted by Barry Bryan Associates in the amount of $329,850.00 (HST excluded), be accepted; 2. That the total gross project cost of $463,131.00 (HST included) for design and associated costs, and the total net project cost of $417,064.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $417,064.00 as approved in the 2023 and 2024 Capital Budgets and funded from by a transfer from the Operations Centre Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11.4 Director, Operations, Report OPS 08-24 Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body Quotation No. RFQ2024-9 Resolution # 496/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., in the amount of $342,860.00 (HST excluded) be accepted; 2. That the total gross project cost of $387,432.00 (HST included), and that the total net project cost of $348,895.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $348,895.00, as provided for in the 2024 Capital Budget as follows: a) The sum of $348,895.00 to be funded from the Fence Reserve be revised to be funded from the Rate Stabilization Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.5 Director, Operations, Report OPS 09-24 Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex - Tender No. T2024-4 Resolution # 497/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Tender No.T2024-4 for Replacement of Existing Indoor Tennis Court Flooring at the Chestnut Hill Developments Recreation Complex, as submitted by United Contracting Inc., in the amount of $624,900.00 (HST excluded) be accepted; 2. That the total gross project cost of $920,837.00 (HST included) including construction and contingency, and the total net project cost of $829,242.00 (net of HST rebate) be approved; Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $829,242.00 as follows and approved in the 2024 Capital Budget: a) A transfer of $580,298.00 from the Casino Reserve; b) A transfer of $248,944.00 from the Tennis Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 11.6 Director, City Development & CBO, Report PLN 17-24 Consulting Services for a Growth Management Review Study - RFP2024-5 Resolution # 498/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Request for Proposal No. RFP2024-5 for Consulting Services for Growth Management Review Study for the City of Pickering, submitted by Watson & Associates Ltd., in the amount of $175,000.00 (excluding HST), be accepted; 2. That the total gross project cost of $197,750.00 (HST included) and the net project cost of $178,080.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $178,080.00, as approved in the 2024 Current Budget, as follows: a) The sum of $80,136.00 to be funded by a transfer from the Development Charge Reserve Fund – Growth Related Studies; b) The sum of $97,944.00 to be funded from Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Carried Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 12. Motions and Notice of Motions 12.1 Natural Gas for Rural and Expanding Communities Brief discussion ensued regarding the purpose of the motion and the need to expand natural gas to rural residents and for a cost-effective source of energy for rural residents and farm production. Resolution # 499/24 Moved by Councillor Brenner Seconded by Councillor Cook WHEREAS, reliable and affordable access to natural gas is essential for the economic viability and prosperity of residents and businesses in our community, offering a balance of affordability and energy reliability; And Whereas, potential limitations on the expansion of natural gas infrastructure jeopardizes access to this critical energy source, which is fundamental to fostering economic growth, supporting our manufacturing sector, enhancing agricultural and farm productivity, ensuring the development of affordable housing, and maintaining energy reliability in Durham Region including the City of Pickering; And Whereas, Ontario is growing and access to reliable and affordable energy sources such as natural gas is required to support this growth in both urban and rural communities, and is a measured approach to energy transition; And Whereas, the absence of natural gas access would severely stifle the growth of the industrial sector, leading to escalated costs for agriculture and farm production, manufacturing, and consumer goods; And Whereas, for our rural and farming communities, access to natural gas is vital, as a cost-effective energy source and a catalyst for sustainable agricultural practices and on-farm operations, including heating, grain drying, and storage, directly contributing to reduced operational expenses and enabling sustainable agricultural advancements; And Whereas, achieving a net-zero emissions target in a cost-effective manner requires a collaborative approach between the electric and gas sectors, leveraging the strengths of both to enhance the overall reliability, resilience, and consumer choice within Ontario’s energy system; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1. Supports a balanced and measured approach to Ontario’s energy Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm transition, acknowledging the insufficiency of the current electricity supply to meet the growing demands from electrification and the critical role of natural gas in bridging this gap; 2. That natural gas must be recognized as a cornerstone in meeting Ontario’s growing energy needs; 3. That Pickering Council supports the need for maintaining access to diverse and affordable energy sources, including natural gas, to bolster our agricultural sectors, enabling our rural communities to thrive and sustainably increase production capabilities within the City of Pickering and its surrounding areas; and, 4. That this resolution be circulated to Colin Best, President of AMO; Hon. Doug Ford, Premier of Ontario; Hon. Todd Smith, the Minister of Energy; Hon. Peter Bethlenfalvy, Member of Provincial Parliament Pickering- Uxbridge; all Durham Region municipalities as significant actors to ensuring the need for natural gas in Ontario as part of a measured approach towards energy transition, and that it also be submitted to municipalaffairs@enbridge.com. Carried Unanimously on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe Note: Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 10.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. 13. By-laws 13.1 By-law 8108/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.2 By-law 8109/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Official Plan of the City of Pickering, Region of Durham, for land at Part Lots 27 and 28, Concession 5, City of Pickering (A 11/23). 13.4 By-law 8111/24 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act. (1133373 Ontario Inc.) 13.5 By-law 8112/24 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 1, 2, 3, 4 Plan 566 and Part of Lot 32, Concession 1 North, Now Parts 1, 40R2545 and Part 1, 40R2549, City of Pickering (A 09/16(R)) (702153 Ontario Limited) Resolution # 500/24 Moved by Councillor Pickles Seconded by Councillor Butt That By-law Numbers 8108/24, 8109/24, 8112/24, and 8112/24 be approved. Carried 13.3 By-law 8110/24 Being a by-law to amend Procedure By-law 8019/23, being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of Meetings. Discussion ensued regarding the issues at tonight’s, and other meetings, that had served to diminish democracy in Pickering Council Chambers, giving rise for the need for the Procedure By-law changes. Members spoke to concerns that had been raised to them by residents and the associated impacts in their ability to participate at Committee and Council Meetings. Members stated that it was time to give the Chambers back to City residents and that the By-law was a means of taking responsibility and correcting the course. Resolution # 501/24 Moved by Councillor Pickles Seconded By Councillor Nagy Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm That By-law Number 8110/24 be approved. Carried Unanimously on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe Note: Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 10.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. 14. Confidential Council – Public Report Mayor Ashe stated that an In-camera session was held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By-law to consider a matter pertaining to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. The matters were discussed in closed session as they pertained to a confidential verbal update regarding an Economic Development Opportunity. There was no direction was provided to staff. 15. Regional Councillor Updates Councillor Cook advised that Region of Durham gifted two Adirondack chairs to the City in celebration of its 50 years as a Region. 16. Other Business 16.1 Councillor Cook and Councillor Nagy provided an overview of a recent economic trade delegation trip to London, England where they explored London’s high speed rail and transit project to extend the Tube Line. Councillor Nagy provided an overview of a second economic trade delegation trip to Germany, and provided details of the project sites visited which included the revitalization of the former Berlin TXL airport and the Hamburg Westfield project. Draft Council Meeting Minutes May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 16.2 Councillor Cook gave notice of a Motion regarding Operation White Heart. 16.3 Councillor Pickles gave notice of a Motion regarding identifying City Centre schools. 17. Confirmatory By-law By-law Number 8113/24 Councillor Nagy, seconded by Councillor Cook moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of May 27, 2024. Carried 18. Adjournment Moved by Councillor Pickles Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 10:12 pm. Dated this 27th of day of May 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk