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Home My WebLink AboutPLN 17-24Report to Council Report Number: PLN 17-24 Date: May 27, 2024 From: Kyle Bentley Director, City Development & CBO Subject: Consulting Services for a Growth Management Review Study - RFP2024-5 - File: D-2000-018 Recommendation: 1. That Request for Proposal No. RFP2024-5 for Consulting Services for Growth Management Review Study for the City of Pickering, submitted by Watson & Associates Ltd., in the amount of $175,000.00 (excluding HST), be accepted; 2. That the total gross project cost of $197,750.00 (HST included) and the net project cost of $178,080.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $178,080.00, as approved in the 2024 Current Budget, as follows: a. The sum of $80,136.00 to be funded by a transfer from the Development Charge Reserve Fund – Growth Related Studies; b. The sum of $97,944.00 to be funded from Property Taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Executive Summary: The purpose of this report is to seek Council’s approval of a proposal for Consulting Services from Watson & Associates Ltd., in the amount of $178,080.00 (net of HST rebate) for a Growth Management Review Study (“the Study”). The Study is being undertaken to inform the Pickering Official Plan Review on how, and where, the City can accommodate population and employment growth. The work is anticipated to be completed by the end of 2024. Request for Proposal No. RFP2024-5 was advertised on the City’s Bids & Tenders portal on March 25, 2024, with a submission deadline of April 15, 2024. Two proposals were submitted. The Evaluation Committee, consisting of staff from the City Development Department, reviewed and evaluated the proposals received, using criteria outlined in the bid document. The Evaluation Committee recommended that Watson & Associates Ltd., as the top-ranked Proponent, be retained to undertake the Growth Management Review Study, at a cost of $175,000.00 (excluding HST). The total net project cost is estimated to be $178,080.00. In accordance with Section 10.04 of the Purchasing Policy, where the project cost of a consulting assignment is more than $50,000.00, the award is subject to the approval of Council. PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 2 - RFP2024-5 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Foster an Engaged & Informed Community. Financial Implications: 1. Proposal Amount RFP2024-5 $175,000.00 HST (13%) 22,750.00 Total Gross Project Amount $197,750.00 2. Estimated Project Costing Summary RFP2024-5 $175,000.00 HST (13%) 22,750.00 Total Gross Project Amount $197,750.00 HST Rebate (11.24%) (19,670.00) Total Net Project Costs $178,080.00 3. Approved Source of Funds – 2024 Current Budget Expenditure Account Source of Funds Budget Required 502230.10105.4639 Property Tax $275,000.00 $97,944.00 502230.10105.4639 DC – Growth Studies 225,000.00 80,136.00 Total Funds $500,000.00 $178,080.00 Net project costs under (over) approved funds $321,920.00 The 2024 Current Budget for the City Development Department, Planning & Design Section identifies $500,000.00 for consulting and professional assistance for the Pickering Official Plan Review, including a Growth Management Review Study. The 2022 Development Charges Background Study for the City of Pickering identified the Pickering Official Plan Review as a Growth-Related Study, eligible for funding in the amount of 45%. This funding is reflected in the approved 2024 Current Budget. Table 3 above reflects this funding. PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 3 - RFP2024-5 The balance of funds identified in Table 3 are intended to be utilized for additional consulting services in connection with the Official Plan Review, including Public Engagement. Discussion: The purpose of this report is to request Council approval of the proposal for consulting services from Watson & Associates Ltd. for a Growth Management Review Study. 1. Background Request for Proposal No. RFP2024-5 was advertised on the City’s Bids & Tenders portal on March 25, 2024, with a submission deadline of April 15, 2024. The Evaluation Committee, consisting of staff from the City Development Department, reviewed and evaluated the two proposals received using criteria outlined in the bid document. Proposals were evaluated and ranked based on the consultant’s experience on similar projects, an overview of their project team, their understanding of the project, proposed work plan and deliverables, and their pricing. Watson & Associates Ltd. was the top-ranked Proponent and is recommended for the award. All pre-conditions of the award, as identified in the bid document, have been received, reviewed, and approved. 2. Growth Management in Pickering Pickering has initiated a review of the Official Plan, using the tagline “Pickering Forward”. The Pickering Official Plan Review must have regard for, and be consistent with, Provincial policy and the Region of Durham Official Plan. This includes implementing the population and employment allocations in A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Growth Plan) and the Region of Durham Official Plan. In May 2023, the Council of the Regional Municipality of Durham adopted a new Regional Official Plan, “Envision Durham”, which is currently awaiting approval from the Province. Envision Durham implements the Growth Plan allocations for Durham Region’s growth and development, which is identified as 1.3 million residents and 460,000 jobs by 2051. Envision Durham forecasts Pickering to accommodate a population of 256,370 and 93,790 jobs by the year 2051. Envision Durham includes two significant amendments to the land use structure of Pickering; the first is a future urban boundary expansion in Northeast Pickering, and the second is a minor expansion to Pickering’s Protected Major Transit Station Area to include additional lands south of Highway 401, located on Liverpool Road. A key component of the Region’s Official Plan Review was a Growth Management Study to implement the Growth Plan’s population and employment projections to 2051. The Region’s Growth Management Study examined the following: • reviewing the Growth Plan population and employment projections for Durham Region PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 4 - RFP2024-5 • a comprehensive review and calculation of the Region’s land base, including existing urban areas, to determine how the Growth Plan population and employment forecasts can be accommodated across the Region • a determination of how much additional urban land was required and determining the most appropriate location for Urban Boundary expansions • determine if any employment land conversions are required to implement the Growth Plan population and employment forecasts Since the Region of Durham completed their Growth Management Study, including a land needs assessment, the Province has implemented legislative changes that impact the population and employment allocations set by the Region. The significant changes include a new definition of “Employment Lands”, which no longer permits standalone office buildings or institutional uses in employment zones. The Province has also introduced a proposed “Provincial Planning Statement”, which includes numerous changes that could impact growth management. Pickering’s Growth Management Review Study will further refine the Region’s growth management work, to examine how the population and employment allocations can be implemented at the local level. The study will also review the impact of the new definition of “Employment Lands” and respond to any changes that may be required to be implemented, should the Provincial Planning Statement be approved. 3. Study Purpose and Scope of Work The Growth Management Review Study will: • provide an overview of the demographic, social and economic profile of the future population in Pickering • provide an analysis of the Region of Durham’s population, employment, and projected land budget for the City of Pickering to 2051, and how this will impact growth rates in the City • identify anticipated impacts on Employment Area and Community Area land needs in Pickering, as a result of the changes to the definition of “Employment Areas” • provide updated population allocations for Pickering’s Protected Major Transit Station Area, and for the City Centre • review Pickering’s current growth-related policies and intensification targets, and clarify how they impact the ability to meet the 2051 population and employment allocations The Growth Management Review Study will inform the Pickering Official Plan policy framework on where and how population and employment growth will be accommodated to 2051. The Study is anticipated to be completed by the end of 2024. PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 5 -RFP2024-5 4.Conclusion The purpose of this report is to recommend that Council approve a proposal for Consulting Services from Watson & Associates Ltd., in the amount of $178,080.00 (netof HST rebate) for a Growth Management Review Study. The Growth ManagementReview Study will inform the Pickering Official Plan Review on how, and where, the Citycan accommodate population and employment growth to 2051. Attachments: None Prepared By: Original Signed By Brandon Weiler, MCIP, RPP Principal Planner, Policy Approved/Endorsed By: Original Signed By Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO Original Signed By Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer BW:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer