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HomeMy WebLinkAboutApril 22, 2024 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt M. Nagy D. Pickles L. Robinson Absent: L. Cook Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief L. Gibbs - Director, Community Services B. Duffield - Director, Operations R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner J. Litoborski - J. Litoborski, Manager, Municipal Law Enforcement Services E. Game - Senior Planner, Heritage C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person save and except Councillor Cook. 2. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Discussion ensued between Members of Council and staff regarding the Council Meeting Minutes of March 25, 2024, and the Special Council Meeting Minutes of April 2, 2024, with questions being raised regarding the negative comments that had not been captured relating to the removal of Question Period and why motions that had been ruled out of order or had not been seconded, were not included in the minutes. Resolution # 455/24 Moved by Councillor Butt Seconded by Councillor Pickles Special Council – Education & Training Minutes, March 25, 2024 Council Minutes, March 25, 2024 Executive Committee Minutes, April 2, 2024 Special Council Meeting Minutes, April 2, 2024 Planning & Development Committee Minutes, April 2, 2024 Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 6. Presentations There were no presentations. 7. Delegations There were no delegations. Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 8. Correspondence 8.1 Corr. 11-24 Jeff Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Re: Integrity Commissioner’s Annual Report - City of Pickering Janice Atwood-Petkovski appeared before Council via electronic connection and provided an overview of the Integrity Commissioner’s Annual Report. Ms. Atwood-Petkovski spoke to the role of the Integrity Commissioner, the types of activities covered in the Report, the number of complaints and Recommendations Reports to Council, and the Lobbyist Registry activities. Brief discussion ensued between Members of Council and Ms. Atwood-Petkovski regarding: • the Report being titled “Annual Report” when it covered a period of time longer than one year; • whether the content of the Report was exclusive to the City of Pickering; • confirmation whether Principles Integrity acted in the capacity of an Ombudsman for the City of Pickering or the Region of Durham; • whether Principles Integrity recommended to Council to amend the City’s Procedure By-law to not allow delegations to speak to Integrity Commissioner Reports, and if the same recommendation was offered to other municipalities; and, • whether special interest groups were required to register as Lobbyists on the City’s Lobbyist Registry. Resolution # 456/24 Moved by Councillor Brenner Seconded by Councillor Nagy That Corr. 11-24, from Jeff Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering and Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering, dated April 2024, regarding the Integrity Commissioner’s Annual Report - City of Pickering, be received for information. Carried 8.2 Corr. 12-24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 Emily Game, Senior Planner, Heritage, City of Pickering Re: Heritage Pickering Advisory Committee 2023 Year End Report and 2024 Workplan Brief discussion ensued between Members of Council and staff regarding the Committee’s role in a situation where the community at large felt that a building was of heritage value but that it was deemed unsafe by staff, and the criteria that would be used in making a heritage determination. Resolution # 457/24 Moved by Councillor Brenner Seconded by Councillor Butt That Corr. 12-24, from Emily Game, Senior Planner, Heritage, City of Pickering, dated April 22, 2024, regarding the Heritage Pickering Advisory Committee - 2023 Year End Report and 2024 Workplan, be received for information. Carried 8.3 Corr. 13-24 Kristen Sullivan, City Clerk, City of St. Catharines Re: Urgent Need for Increased Funding for Museums and Libraries Brief discussion ensued between Members of Council regarding the reasoning why Council should endorse the correspondence and whether the endorsement would apply to all municipalities or just St. Catherines. Resolution # 458/24 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Corr. 13-24 from Kristen Sullivan, City Clerk, City of St. Catharines dated April 3, 2024 regarding an Urgent Need for Increased Funding for Museums and Libraries be received and endorsed; and, 2. That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Neil Lumsden, Minister of Tourism, Culture, and Sport, and all Durham MPPs. Carried Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 8.4 Corr. 14-24 Hannah Evans, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing Re: Minister’s Zoning Order Ontario Regulation 607/20 in the City of Pickering Brief discussion ensued between Members of Council and staff regarding: • what the Minister’s Zoning Order meant for the City of Pickering and Durham Live; and, • whether the property owner would be required to proceed through the regular planning process should they want to amend the zoning of the lands. Resolution # 459/24 Moved by Councillor Brenner Seconded by Councillor Butt That Corr. 14-24 from Hannah Evans, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing, dated April 10, 2024, regarding Minister’s Zoning Order Ontario Regulation 607/20 in the City of Pickering, be received for information. Carried 9. Report EC 04-24 of the Executive Committee held on April 2, 2024 9.2 Director, Corporate Services & City Solicitor, Report BYL 01-24 Traffic and Parking By-law Amendment - Boulevard Parking Regulation Council Decision: 1. That Council approve the attached By-law amending Traffic and Parking By-law 6604/05; 2. That Council direct staff to implement a public outreach campaign regarding the amendments to boulevard parking regulations contained in the attached By-law; and, 3. That appropriate officials of the City of Pickering be authorized to take such action as necessary to give effect to the Recommendations in this report. 9.3 Director, Corporate Services & City Solicitor, Report CLK 02-24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 Ratepayer Association Policy Council Decision: 1. That Report CLK 02-24 pertaining to a Ratepayer Association Policy be received; 2. That Policy ADM 270, Ratepayer Association Policy, included as Attachment 1 to Report CLK 02-24, be approved; and, 3. That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations in this report. 9.6 Director, Community Services, Report CS 06-24 Greenwood Recreation Association Lease Agreement - Lease Agreement Renewal Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Greenwood Recreation Association set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.7 Director, Engineering Services, Report ENG 05-24 Asphalt Resurfacing on Various City Streets - Tender No. T2024-2 Council Decision: 1. That Tender No. T2024-2 for Asphalt Resurfacing on Various City Streets as submitted by Viola Management Inc. in the total tendered amount of $3,081,682.61 (HST included) be accepted; 2. That the total gross project cost of $3,587,205.00 (HST included), including the tendered amount, geotechnical investigation reports and material Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 testing services, a contingency and other associated costs, and the total net project cost of $3,230,389.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,230,389.00 as approved in the 2024 Roads Capital Budgets as follows: a) That the sum of $1,533,811.00 to be funded from the Roads & Bridges Reserve Fund as approved in the 2024 Capital Budget for Edmund Drive, Foxwood Trail, Bushmill Street and Pickering Parkway be revised to the OCIF Reserve Fund; b) That the sum of $1,696,578.00 to be funded from the CCBF Reserve Fund for the remaining streets as approved in the 2024 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Fire Chief, Report FIR 03-24 Oshawa-Pickering Fire Dispatch Service Agreement Council Decision: 1. That Council approve the attached Fire Communications Services Agreement to outsource fire call taking and dispatch services to the City of Oshawa; 2. That the Fire Chief be authorized to execute the Fire Communications Services Agreement substantially in the form attached hereto, subject to revisions satisfactory to the Fire Chief and the Director, Corporate Services & City Solicitor; 3. That the Chief Administrative Officer and the Fire Chief be authorized to take such actions as are necessary to terminate the existing Dispatch Agreement with the Town of Ajax by mutual agreement of the parties, such termination to be effective as of the beginning of the term of the new Fire Communications Services Agreement; and, 4. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report. Resolution # 460/24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 04-24 of the Executive Committee Meeting held on April 2, 2024 be adopted, save and except Items 9.1, CS 07-24, 9.4, CS 04-24, and 9.5, CS 05-24. Carried 9.1 Director, Community Services, Report CS 07-24 Draft Recreation & Parks - Ten Year Plan & Draft Arena Strategy Brief discussion ensued with Members of Council and staff regarding: • the results of the community engagement survey results of the current programming; • whether racquet sports would be offered at the new Seaton Recreation Complex; and, • the feasibility of incorporating cricket pitches in City parks. Resolution # 461/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council receive an update on the progress of the Draft Recreation & Parks Ten Year Plan for information; 2. That Council receive the Draft Arena Strategy for information; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried 9.4 Director, Community Services, Report CS 04-24 Council Chambers Public Art Update Commission of Public Art Brief discussion ensued between Members of Council and staff regarding: • the notice that was given pertaining to rescinding the previous Council decision on this matter; • concerns regarding there not being an open call to artists for this project; and, Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 • the process that staff would follow once the Report was approved. Resolution # 462/24 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report CS 04-24 regarding Council Chambers Public Art Update be received; 2. That staff report back to Council regarding the selection of public art in Council Chambers in Q2, 2025; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles No: Mayor Ashe Councillor Robinson 9.5 Director, Community Services, Report CS 05-24 Whites & Kingston Road, Pickering – Artist Selection Commission of Public Art A question and answer period ensued between Members of Council and staff regarding: • the funds being better spent on decreasing taxes, repair roads, potholes and playgrounds given the high cost of living for residents; • confirmation whether the City could move money from Reserves to fund another project, and whether the City had ever done so; and, • whether the City received any feedback from residents or Councillors regarding the public art reserve prior to the budget being adopted. Resolution # 463/24 Moved by Councillor Pickles Seconded by Councillor Butt Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 1. That Council endorse that the commission of public art at Kingston Road and Whites Road in Pickering be awarded to Javid Jah; 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 to be funded by a transfer from the Public Art Reserve as approved in the 2024 Current Budget; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Javid Jah Art & Design Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 10. Report PD 02-24 of the Planning & Development Committee held on April 2, 2024 10.2 Director, City Development & CBO, Report PLN 09-24 Request for Redline Revision of Draft Plan of Subdivision Application SP-2008-12 (R) Revised Zoning By-law Amendment Application A 07/23 Taccgate Developments Inc. Part of Lots 23 and 24, Concession 4 Seaton Community Council Decision: 1. That the Revision to Draft Plan of Subdivision SP-2008-12 (R), submitted by Taccgate Developments Inc., to permit a redline revision to a draft approved plan of subdivision on lands being Part of Lots 23 and 24, Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 Concession 4, as shown on the Applicant’s Revised Draft Plan of Subdivision, Attachment 5 to Report PLN 09-24, be endorsed; 2. That the proposed amendment to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2008-12 (R), as set out in Appendix I to Report PLN 09-24, be endorsed; 3. That the Ontario Land Tribunal (OLT) be advised of City Council’s decision on the request for a redline revision to Draft Plan of Subdivision SP-2008-12 (R), and that the City Solicitor be authorized to attend any OLT hearing on the required red-line revision; and, 4. That Zoning By-law Amendment Application A 07/23, submitted by Taccgate Developments Inc., to implement the redline revision to Draft Plan of Subdivision SP-2008-12 (R) be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 09-24, be finalized, and forwarded to Council for enactment. Resolution # 464/24 Moved by Councillor Brenner Seconded by Councillor Pickles That Report PD 02-24 of the Planning & Development Committee Meeting held on April 2, 2024 be adopted, save and except Item 10.1, PLN 08-24 Carried 10.1 Director, City Development & CBO, Report PLN 08-24 Zoning By-law Amendment Application A 01/23 Pickering Valley Developments Limited 1525 Pickering Parkway Brief discussion ensued between Members of Council and staff regarding: • the lack of parking spaces proposed for the project based on the fact that the development will be located close to transit; • the current trends that developers are seeing from purchasers that don’t want a car and purchasing a unit without a parking space intentionally; and, • the Province’s proposed legislation to remove the minimum requirements for parking spaces in high density areas close to major transit hubs. Resolution # 465/24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 That Zoning By-law Amendment Application A 01/23, submitted by Pickering Valley Developments Limited, to permit a 40-storey residential condominium building containing 571 residential units, located at the southeast corner of the intersection of Pickering Parkway and Valley Farm Road, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 08-24, be finalized and forwarded to Council for enactment. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11. Reports – New and Unfinished Business 11.1 Director, Economic Development & Strategic Projects, Report ECD 01-24 Licence Agreement – Open Studio Art Café Seasonal Patio Program Use of City Owned Lands Brief discussion ensued between Members of Council and staff whether a similar agreement could be used for other businesses across the City. Resolution # 466/24 Moved by Councillor Nagy Seconded by Councillor Butt 1. That Council approve the Draft Licence Agreement for the temporary use of City Property, adjacent to 617 Liverpool Road, to operate a Seasonal Patio between the City of Pickering and Open Studio Art Café (OSAC), from May 1, 2024 until November 30, 2024; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the Director, Corporate Services & City Solicitor and the Director, Economic Development & Strategic Projects; and, Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.2 Director, Finance & Treasurer, Report FIN 07-24 2024 Tax Rates and Final Tax Due Dates Resolution # 467/24 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Report FIN 07-24 regarding the 2024 Tax Rates and Final Tax Due Dates be received; 2. That the 2024 Tax Rates for the City of Pickering be approved as contained in Schedule “A” of the By-law attached hereto; 3. That the Tax Levy Due Dates for the Final Billing be June 26, 2024 and September 26, 2024; 4. That the attached By-law be approved; 5. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11.3 Director, Finance & Treasurer, Report FIN 08-24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 2024 Additional Community Grant Requests Brief discussion ensued between Members of Council regarding concerns surrounding the increase in the amount that can be approved by the CAO and Treasurer for minor grants. Resolution # 468/24 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council approve a grant to the Pickering Pentecostal Church, as an exception to the Community Grant Policy, in the amount of $3,000 to be funded from the General Government Grants - Programs Contingency account (503050.11100); 2. That Council approve a grant to the Pickering Caribbean Canadian Cultural Association (PCCCA) in the amount of $1,700 to be funded from the General Government Grants - Social Contingency account (503040.11100); 3. That section 02.07 of FIN 040 - Community Grant Policy be amended to increase the minor grant amount that can be awarded by the Chief Administrative Officer (CAO) and Director, Finance & Treasurer (Treasurer) from $250 to $2,000; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Resolution # 469/24 Moved by Councillor Pickles Seconded by Councillor Nagy That leave be granted to suspend the rules of procedure to introduce a motion regarding Amendments to the Procedure By-law to Ensure Safe, Respectful, and Productive Meetings for Pickering Residents with their Elected Council. Carried on a Two-Thirds Vote. 11.4 Amendments to the Procedure By-law to Ensure Safe, Respectful, and Productive Meetings for Pickering Residents with their Elected Council Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 Detailed discussion ensued between Members of Council regarding: • the reasons for the procedural amendments in the motion; • clarification on the process for non-residents looking to delegate; • the number of times that Meetings had to be extended over the last year due to going beyond the mandatory adjournment time; • the number of municipalities that restricted delegations to residents only, and that not allowing non-residents to delegate undermined the democratic process; and, • that the proposed amendments to the Procedure By-law served to protect residents so that they could attend meetings without fear of intimidation, and the ability of Council to move forward with the business of the City. Resolution # 470/24 Moved by Councillor Pickles Seconded by Councillor Nagy WHEREAS, the residents of Pickering are entitled to safe, respectful and welcoming forums, free from intimidation, in which to engage with their elected representatives; And Whereas, it is important for the conduct of public meetings in the City of Pickering, and for the carrying out of City business, to maintain decorum and respect, according to the principals of democracy and the City’s Rules of Procedure, for the purpose of carrying out relevant discussion and debate and productive meetings; And Whereas, there is a priority due to the residents, businesses and taxpayers of the City of Pickering to be able to appear at Committee or Council meetings to express their views to their elected representatives on Pickering Council and to City staff; And Whereas, particularly with the inception of this Municipal Term, there have been frequent and repeated lapses of decorum by delegations, many of whom are not residents or representatives of businesses within the City of Pickering; And Whereas, the lack of decorum, meeting disruptions and delays, have resulted in the meetings being delayed and meeting agendas not being concluded within the prescribed timelines under the Rules of Procedure, with unfinished items having to be deferred to a later special meeting of Council, causing a disruption in the conduct of the business of the City and the allocation of its resources; Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs: 1. That Procedure By-law 8019/23 be amended as follows: • That Section 08.01, Delegations, be amended by adding the following as new Items (a), (b), and (c), and that the remaining sections be renumbered accordingly: a) Delegations at any Meeting, whether in-person or virtual, may only speak to an item on an agenda, and shall be limited to the following: i. residents of the City of Pickering ii. an owner of a business in Pickering; or, iii. a Pickering taxpayer. b) Despite clause a) above, as deemed appropriate by the Clerk, Delegations may be made by: i. a representative of any level of government; ii. a community based non-profit or charitable organization; iii. a non-Pickering landowner, or their representative(s) that is impacted by an application to Pickering under the Planning Act; or, iv. an applicant’s representative(s) with respect to an application to Pickering under the Planning Act or other applicable legislation; c) Any other non-resident individuals shall only be considered upon a written request from a Member of Council that the individual be added as a delegation. Members requesting the addition of a non-resident, individual delegation shall submit the request in writing to the Clerk, and such request must be signed by both the mover and the seconder who wishes that the Delegation be heard. Upon receipt of the written request, the Clerk shall add the delegation to the additional delegation listing sheet and the delegation shall not be heard unless they have been granted permission by a Two-Thirds majority vote of the Members present at the Meeting. Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 • That Sections 08.01 (f) and (i) be deleted in their entirety and the remaining items renumbered accordingly; • That Section 08.02, Delegations at a Statutory Public Information Meeting, be amended by adding the following as a new paragraph after “deadlines”: The restrictions listed in Section 08.01 (a) shall not apply to Delegations at a Statutory Public Meeting. • That Section 14, Correspondence, be amended by replacing Item 14.02 with the following: 14. 02 Members of Council may pull any item from the CII and make a request in writing to the Clerk to place the item on the next regular Council Meeting agenda under Correspondence, save and except any correspondence from individual citizens who are non-Pickering residents. Correspondence from an individual who is a non-Pickering resident shall be presented on the CII for information purposes only and shall not be eligible to be placed on a Council agenda. In requesting an item from the CII for agenda correspondence, the Member must identify the correspondence number and specific subject matter in their request to the Clerk, and shall copy all Members of Council, the Mayor, Directors, and the CAO on such requests. The Member shall also provide the accompanying recommendation relating to the disposition of the correspondence and such recommendation shall be included in the Council Meeting agenda with the item for Council’s consideration and disposition as it deems appropriate; and, 2. That staff be directed to bring forward the By-law for enactment at the May 27, 2024 Council Meeting. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 12. Motions and Notice of Motions Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 18 12.1 Request for Traffic Signals at Brock Road and Palmer’s Sawmill Road Brief discussion ensued between Members of Council regarding the need for traffic signalization, and the number of close calls for accidents at the intersection. Resolution # 471/24 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS the intersection of Brock Road and Palmer’s Sawmill Road is currently a very busy intersection that is experiencing increasing usage and traffic conflicts - vehicle accidents and near accidents; And Whereas there are particularly significant delays and difficulties making a safe left turn from Palmer’s Sawmill Road to northbound Brock Road and a left turn from northbound Brock Road to westbound Palmer’s Sawmill Road; And Whereas there are 193 units constructed, 334 units under construction to be occupied in the next year, and 589 units approved, but yet to be constructed near Palmer’s Sawmill Road that will result in further significant traffic volume increases at this intersection; And Whereas the Seaton Centre Plaza located at the southwest corner of the intersection is a significant commercial and retail centre that is very busy and has planned further development. This plaza also has significant truck traffic; And Whereas Brock Road is a heavy truck route and main arterial road connecting highways 407 and 401. It is also an essential road to the Township of Uxbridge and north Pickering; And Whereas this intersection is planned by the Region of Durham to have full traffic signals installed with the development of the properties on the east side of Brock Road, however this development is not currently underway resulting in unexpected delay in the signalization; Now therefore be it resolved that the Council of The Corporation of the City of Pickering requests: 1. That the Region of Durham undertake further review and warrant studies on signalizing the intersection as early as possible and if not fiscally Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 19 included for 2024 budget then be included in the 2025 Region of Durham budget for consideration; 2. That the Brock Road median that ends well short of the Palmer’s Sawmill Road intersection be extended to the Palmer’s Sawmill Road intersection and be clearly marked that u-turns are not permitted; and, 3. That this resolution be sent to the Region of Durham and be copied to the Commissioner of Works, Chair of the Works Committee, and the Regional Chair. Carried 12.2 Facility Naming - John E Anderson Brief discussion ensued between Members of Council regarding: • the importance of recognizing long serving Mayors; • a summary of Mr. Anderson’s vision and accomplishments while in office; • revenue from naming rights for larger facilities; and, • whether facility naming included other facility space such as rooms and arenas. Resolution # 472/24 Moved by Councillor Pickles Seconded by Councillor Brenner WHEREAS Mayor John E Anderson was first elected to Pickering Council as Local Councillor for Ward 1 in 1972; And Whereas Mayor John E Anderson was first appointed as Mayor of the Town of Pickering in 1977 and re-elected each term until he retired in 1988; And Whereas Mayor John E Anderson served on Pickering Council for 16 consecutive years; And Whereas Mayor John E Anderson led the town during explosive suburban growth and was instrumental in laying the foundation for the Town Centre as a commercial, institutional, recreational, and residential precinct. He saw the Pickering Recreation Complex from concept to completion and the Civic Complex was under construction at the time of his retirement; Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 20 And Whereas Mayor John E Anderson has a forged legacy that is defined by vision and was known as a family man with a great sense of humor who worked hard. His influence and leadership saw Pickering evolve and grow as a suburban, residential community; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs: That staff bring back to Council in Q3 2024, a report that recommends an option of a new or unnamed City Property to be officially named in honour of John E Anderson. Carried 12.3 Facility Naming – Wayne Arthurs Brief discussion ensued between Members of Council regarding Wayne Arthurs vision and accomplishments while in office. Resolution # 473/24 Moved by Councillor Pickles Seconded by Councillor Brenner WHEREAS Mayor Wayne Arthurs was first elected to Pickering Council as Local Councillor for Ward 3 in 1982; And Whereas Mayor Wayne Arthurs was elected as Mayor of the Town of Pickering in 1988; And Whereas Mayor Wayne Arthurs served on Pickering Council for 21 consecutive years, 15 of which as Mayor; And Whereas Wayne Arthurs was elected to the Ontario Legislature in 2003 and re-elected in 2007 as a Member of Provincial Parliament for Pickering-Ajax/Uxbridge and Pickering-Scarborough East, then retiring in 2011; And Whereas made residents/constituents central to the decision making process, through their direct involvement in civic affairs; And Whereas during his mayoralty, Mayor Wayne Arthurs had seen many key and transformational projects come to fruition including but not limited to improving the workings of City Hall and Customer Service, a new municipal civic complex, Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 21 including City Hall, the Central Library and Esplanade Park, revolutionizing Pickering’s waterfront including the role of the Mayor’s Taskforce on the waterfront and significant community infrastructure projects including the Puterbaugh Schoolhouse and the Ajax/Pickering Hospital, which benefited from significant fundraising through the Mayor’s annual Golf Tournament fundraiser; And Whereas Mayor Wayne Arthurs forged an exciting and meaningful legacy that is defined by vision, growth in City services and amenities. His influence and leadership has seen Pickering evolve from a town to a city in 2000, the expansion of the new Seaton community and into an evolving community in which to live, work and play. His vision, hard work, and planning set the stage for Pickering’s emerging presence in Durham Region and the Greater Toronto Area. Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs: That staff bring back to Council in Q3 2024, a report that recommends an option of a new or unnamed City Property to be officially named in honour of Wayne Arthurs. Carried 13. By-laws 13.1 By-law 8098/24 Being a by-law to amend By-law 6604/05, a by-law to regulate traffic and parking in the City of Pickering. 13.2 By-law 8099/24 Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 20, Concession 1, Now Part 1, 40R-12401, in the City of Pickering (A 01/23). 13.3 By-law 8100/24 Being a By-law to amend Seaton Zoning By-law 7364/14, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 23 and 24, Concession 4, City of Pickering (A 07/23). 13.5 By-law 8102/24 Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 22 Being a by-law to exempt Block 1, Plan 40M-2755, Pickering, from the part lot control provisions of the Planning Act. 13.6 By-law 8103/24 Being a by-law to name Part of Lot 21, Concession 1 Pickering; designated as Parts 5, 10, 24, 32, 33 and 34, Plan 40R-31180. Resolution # 474/24 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8098/24, 8099/24, 8100/24, 8102/24, and 8103/24 be approved. Carried 13.4 By-law 8101/24 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2024 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for all realty tax classes. Resolution # 475/24 Moved by Councillor Butt Seconded by Councillor Brenner That By-law 8101/24 be approved. Carried 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By- law to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 23 carried on or to be carried on by or on behalf of the municipality or local board. The matters were discussed in closed session as they pertain to 2055 Brock Road; OLT Appeal No. OLT-23-000498. Carried 14.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: 2055 Brock Road; OLT Appeal No. OLT-23-000498 Resolution # 476/24 Moved by Councillor Brenner Seconded by Councillor Pickles That the confidential direction provided to staff during the in-camera portion of the Meeting be approved. Carried 15. Regional Councillor Updates There were no updates from Regional Councillors. 16. Other Business 16.1 Councillor Brenner gave notice of a Motion regarding natural gas as a priority in rural areas. 16.2 Councillor Butt requested an update on the re-surfacing of Cherrywood roads and on pothole repairs in north Pickering. 16.3 Councillor Robinson requested an update on accepting cash payments at the Chestnut Hill Developments Recreation Complex. 17. Confirmatory By-law By-law Number 8104/24 Councillor Nagy, seconded by Councillor Brenner moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 22, 2024. Carried 18. Adjournment Draft Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 24 Moved by Councillor Butt Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 9:40 pm. Dated this 22nd day of April, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk