HomeMy WebLinkAboutApril 4, 2024 Page 1 of 6
Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
April 4, 2024
Electronic Meeting 7:00 pm
Attendees: D. Dill
Z. Donaldson
A. Fraser O. Grignon B. Loiseau P. Martin
V. Shaw
K. Hanson D. David K. Petrolo Mayor K. Ashe
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison) D. YewWoon, Community Engagement Coordinator, Equity, Diversity & Inclusion A. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: C. Canzius
S. Mascoll
Item/ Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as appropriate) 1. Welcome and Call to Order
O. Grignon called the meeting to order and read the
Land Acknowledgement.
2. Review and Approval of Agenda
Moved by K. Petrolo Seconded by D. David That the April 4, 2024 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved.
Carried
3. Disclosure of Interest
No disclosures of interest were noted.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
4. Approval of Minutes
Moved by K. Petrolo Seconded by K. Hanson
That the March 7, 2024 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved.
Carried
5. Presentations
There were no presentations.
6. Delegations
There were no delegations.
7. General Business 7.1 Request to Ontario Human Rights Commission - Update from the March 25, 2024 Council Meeting
D. David provided an update regarding the
Request to the Human Rights Commission Motion that was considered at the April 2, 2024 Special Council Meeting. She provided a summary of the events that transpired during
the March 25, 2024 Council Meeting and the
April 2, 2024 Special Council Meeting, and explained that the Motion passed.
Mayor K. Ashe provided comments regarding the events that transpired during the March 25,
2024 Council Meeting and the April 2, 2024
Special Council Meeting.
J. San Antonio spoke to the importance of the Taskforce’s contribution to City’s EDI work.
7.2 2024 Work Plan
O. Grignon informed the Taskforce that the
Work Plan was approved by Council at the March 25, 2024 Council Meeting and provided an overview of the events and initiatives that were approved as part of the Work Plan.
O. Grignon also spoke to the Taskforce’s
Subcommittees and solicited members to
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
consider volunteering to join as a Co-Chair or Member.
Discussion ensued amongst Taskforce
Members regarding:
• what membership on a Taskforce subcommittee entails; and,
• the Partnership Subcommittee’s work thus
far with Ifarada Institute and DFCC.
Moved by K. Petrolo Seconded by V. Shaw
1. That the following Members be appointed to the Consultation & Co-Design Subcommittee as follows:
• Denise David - Co-Chair
• Bethina Loiseau – Member 2. That the following Members be appointed
to the Partnerships Subcommittee as
follows:
• Odessa Grignon – Member
• Veronica Shaw – Member
3. That the following Members be appointed to the Partnerships Subcommittee as follows:
• Keisha Petrolo – Member
• Paul Martin – Member
• Zakkiyya Donaldson – Member
Carried J. San Antonio spoke to the way in which
Taskforce work is logged for the purpose of
providing stipends. O. Grignon spoke to the Consultation and Co-Design project and indicated that Upsurgence
which presented to the Taskforce in the past
seemed to be the preferred vendor for the project. She proposed a recommendation from the Taskforce to the City to sole-source the project to UpSurgence and spoke to the
anticipated next steps in the process.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Discussion ensued between the Taskforce, J. San Antonio, and Mayor K. Ashe, regarding the Taskforce’s proposed recommendation to
sole-source and the need to further engage the City’s Finance Department to fully understand the City’s procurement process. Moved by K. Petrolo
Seconded by K. Hanson That the Pickering Anti-Black Racism Taskforce recommends that the City pursue a sole-source procurement of UpSurgence for
the Consultation and Co-Design Project. Carried
7.3 Signature Events
O. Grignon spoke to the Signature Events that were approved by Council in the Taskforce’s Work Plan, and the how the approval will allow the Taskforce adequate time to prepare and plan for the events.
Discussion ensued amongst Taskforce Members regarding:
• reaching out to businesses and community organizations;
• the importance of Taskforce members sharing their ideas; and,
• the ability to have community organizations
present at Taskforce Meetings.
O. Grignon indicated that she would share a guide of
categories to guide Taskforce Members regarding cultivating Community Partnerships.
8. Correspondence
There was no correspondence.
9. Other Business
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9.1 Budget Update
O. Grignon indicated that S. Mascoll will be providing a Budget Update at a future meeting.
9.2 Subcommittee Membership Motion
J. San Antonio suggested that the previous Motion regarding Subcommittee Membership should include a provision for Subcommittee Members participating in planning meetings and events as needed.
Moved by K. Petrolo
Seconded by D. David 1. That the following Members be appointed to the Consultation & Co-Design Subcommittee
as follows:
• Denise David - Co-Chair
• Bethina Loiseau – Member
2. That the following Members be appointed to the Partnerships Subcommittee as follows:
• Odessa Grignon – Member
• Veronica Shaw – Member 3. That the following Members be appointed to the Partnerships Subcommittee as follows:
• Keisha Petrolo – Member
• Paul Martin – Member
• Zakkiyya Donaldson – Member
4. That Subcommittee Members will be participating in planning meetings and execution of events as needed.
Carried
9.2 Community Events Update
J. San Antonio provided an overview of various Community Events happening in the following months.
9.3 Roots to Rebellion Exhibit Update
J. San Antonio stated that the Pickering Museum Village Roots to Rebellion Exhibit had experienced construction delays and indicated that City Staff will
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provide a full update to the Taskforce at the May 2, 2024 Meeting.
9.4 City of Pickering EDI Strategy Update
J. San Antonio provided an update regarding the
City’s EDI Strategy and spoke to the Taskforce’s critical contribution to the strategy. She indicated that the latest draft of the strategy will be released on the City’s website to collect final feedback, before being
forwarded to Council for approval in May 2024.
10. Next Meeting The next meeting is scheduled for May 2, 2024 at 7:00 pm in an electronic format.
11. Adjournment
The meeting was adjourned.
Meeting Adjourned: 8:12 pm