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HomeMy WebLinkAboutMarch 25, 2024 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services B. Duffield - Director, Operations J. Flowers - CEO & Director of Public Libraries, Pickering Public Library R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk M. Guinto - Division Head, Public Affairs & Corporate Communication N. Surti - Division Head, Development Review & Urban Design M. Cain - Corporate Security Specialist E. Game - Senior Planner, Heritage J. San Antonio - Sr. Advisor, Equity, Diversity & Inclusion C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution #427/24 Moved by Councillor Butt Seconded by Councillor Cook Special Council – Education & Training Minutes, February 26, 2024 Council Minutes, February 26, 2024 Executive Committee Minutes, March 4, 2024 Planning & Development Committee Minutes, March 4, 2024 Carried Resolution #428/24 Moved by Councillor Cook Seconded by Councillor Nagy That the order of the agenda be changed to hear Item 12.2, Report CLK 01-24, and Item 14.5, By-law 8092/24, as the next items of business. Carried on a Recorded Vote as follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 12. New and Unfinished Business 12.2 Director, Corporate Services & City Solicitor, Report CLK 01-24 Amendments to Procedure By-law 8019/23 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm A question and answer period ensued between Members of Council and staff regarding: • the purpose of the amendments, and the need for moving the motion forward on the agenda; • the number of troubling emails the City had received and the number of Council and Standing Committee attendees that voiced their concerns regarding safety in the Council Chambers as it pertains to filming and photography; • how removing Question Period aligned with the City’s Corporate Strategic Plan; and, • that since implementing a Question Period in June of 2023, it had never been utilized. Resolution #429/24 Moved by Councillor Cook Seconded by Councillor Nagy 1. That Report CLK 01-24 regarding amendments to Procedure By-law 8019/23 be received; 2. That the draft By-law, included as Attachment 1 to CLK 01-24, to amend Procedure By-law 8019/23 be approved; and, 3. That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 14. By-laws 14.5 By-law 8092/24 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Being a by-law to amend Procedure By-law 801923, being a by-law to govern the proceeds of Council, any of its Committees, the conduct of its Members, and the calling of Meetings. Resolution #430/24 Moved by Councillor Cook Seconded by Councillor Brenner That By-law 8092/24 be approved. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 6. Presentations There were no presentations. 7. Question Period There was no Question Period due to the adoption of Item 14.5, By-law 8092/24. 8. Delegations 8.1 Terry Rekar, Courtice Resident Re: the Opinion Editorial by Councillor Lisa Robinson Terry Rekar, Courtice Resident, appeared before Council to speak to the Opinion Editorial by Councillor Lisa Robinson. Ms. Rekar advised that she was the Provincial Leader for Action for Canada and supported Councillor Robinson. She spoke to the duty of the state of neutrality that must be upheld by elected officials. She commented that Councillor Robinson should be treated with dignity and respect even if not in agreement with her views and noted that she was disappointed in the treatment of Councillor Robinson by her colleagues after the publication of her Black History Month Opinion Editorial. Ms. Rekar stated that Councillor Robinson had the right to question Black History Month as her intent was not to denigrate one people’s group, but to raise all people in a position of Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm equality, strength, and honour. She spoke to her concerns regarding the Motion on the agenda pertaining to the Request to the Ontario Human Rights Commission. Ms. Rekar commented that Councillor Robinson had been maligned by her colleagues, had her pay revoked, and that Council did not stand up for Councillor Robinson’s right to question the existing dictum. She concluded by asking what Council was doing to promote equality, freedom of expression and freedom of speech in the Council Chambers. 8.2 Carl Fulda, Oshawa Resident Re: The Opinion Editorial by Councillor Lisa Robinson Carl Fulda, Oshawa Resident, appeared before Council regarding the Opinion Editorial by Councillor Lisa Robinson. He advised that at the last Council meeting he heard 18 delegations decrying how awful a Councillor Lisa Robinson was, and noted that it was as grueling to watch as it must have been for her to witness. Mr. Fulda commented that none of the delegations provided concrete examples of how Councillor Robinson had overstepped the bounds of racism in the Opinion Editorial. Mr. Fulda noted that Councillor Robinson advocated for the residents of Pickering and that he did not want Councillor Robinson to resign. He commented on the great job that Councillor Robinson was doing as evidenced at last month’s Council Meeting when she spoke against certain items on the agenda on behalf of residents. He concluded that the rest of Council operated without an oath of office, without liability insurance, and asked Council to do better. 8.3 Judy Griffiths, Whitby Resident Re: The Opinion Editorial by Councillor Lisa Robinson regarding Black History Month Judy Griffiths, Whitby Resident, appeared before Council regarding the Opinion Editorial by Councillor Robinson. Ms. Griffiths advised that she was present at the February 26, 2024 meeting where 18 delegations spoke against Councillor Robinson’s Opinion Editorial. She commented that Council not did sign an oath of public office and that they were not considered elected officials, did not have liability insurance, could be held personally liable, and that their actions were an act of treason. It was the consensus of Council to recess. Council recessed at 7:45 p.m. and reconvened at 8:01 p.m. 8.4 Charlene Herbst, Pickering Resident Re: The Opinion Editorial by Councillor Lisa Robinson regarding Black History Month Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Charlene Herbst, Pickering Resident appeared before Council regarding the Opinion Editorial by Councillor Lisa Robinson regarding Black History Month. Ms. Herbst advised that she attended the February 26, 2024 Council Meeting and listened to 18 people smear Councillor Robinson’s character in attempts to intimidate her to resign, and noted that she along with other taxpayers did not want her to resign. She spoke to individuals and organizations that supported Councillor Robinson and commented that some delegates from last month’s Council meeting had personal ties with the City. Ms. Herbst discussed the meaning of diversity, equity, and inclusiveness (DEI), and noted that some advocacy groups for DEI did not incorporate the history of all races, religions, cultures and genders that had faced persecution, noting that was the point Councillor Robinson made in her Opinion Editorial. She spoke to how the errors of the past could not erase or negate the struggles that some have had to overcome. Ms. Herbst noted that it was only when one ceased to categorize one another based on those characteristics, and to unite as human beings, that a DEI strategic community would be realized. She concluded by stating that equity does not fix equality but that faith, values, ethics, education and understanding unity that is void of special interests would. 8.5 Jessica Wilkins, Oshawa Resident Janice Strasbourg, Oshawa Resident Re: Councillor Robinson’s Right to Express her Views and Opinions Jessica Wilkins and Janice Strasbourg, Oshawa Residents, appeared before Council regarding Councillor Robinson’s right to express her views and opinions. Ms. Strasbourg provided an overview of the history of inequality including women’s rights and her own past experiences, and noted that women were under attack because of federal, provincial and municipal policies that supported the minority in the community and caused division and unrest. She commented that special days, flags, and symbols promoted tribalism between the groups. She discussed how women and children suffered the most and concluded that she was glad that Councillor Robinson had the courage to point out inequalities between groups. Ms. Wilkins spoke to how unfair the investigation process was in the accusations against Councillor Robinson which led to a judicial review. She stated that she saw the potential harm in the implementation of diversity, equity and inclusion initiatives that could sometimes lead to unintended consequences, and that there were risks in prioritizing diversity over merit and competence. Ms. Wilkins spoke to Councillor Robinson’s stance in upholding principles of fairness and justice regardless of democratic characteristics, and that by supporting people who spoke up, institutions were kept strong and ensured that individuals were judged based on their qualifications rather than their identity. She concluded with an overview of Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm the comments made by individuals in the media, that Councillor Robinson had the right to express her opinions, and that Council should do better. 8.6 Margitta Fulda, Oshawa Resident Re: Concerns regarding the February 26, 2024 Council Meeting Margitta Fulda, Oshawa resident, appeared before Council regarding her concerns with the February 26, 2024 Council Meeting. Ms. Fulda spoke to an email she received prior to the Meeting that provided her with rules for speaking as a delegation but that she did not see the rules enforced with the delegates who spoke in response to Councillor Robinson’s article. She provided an overview of an experience she encountered with security at the February Council Meeting where in a case of mistaken identity, she was asked to leave the Chambers and attend the lobby by authorities, and concluded by noting that asking questions to verify identity would be a better approach. 8.7 Joe Ingino, Editor/Publisher, Central Newspaper Re: Clarification regarding The Black History Month Opinion Editorial by Councillor Lisa Robinson Joe Ingino did not appear before Council and did not provide a delegation. 8.8 Michael Quinn, Mattawa Resident Re: Concerns regarding the Conduct of City Council Michael Quinn, Mattawa Resident, appeared before Council via electronic connection regarding his concerns with the conduct of City Council. Mr. Quinn stated that the attacks by Council against Councillor Robinson were disgraceful and a betrayal of democracy and commented that all viewpoints should be heard. He stated that he had been a friend of Councillor Robinson for over 30 years and that she was one of the most thorough and informed people he knew. Mr. Quinn concluded by asking Council to do their research, ask the tough questions, and that if more people were like Lisa Robinson, the country would be in a better place. 8.9 Terry Peters, Pickering Resident Re: The Opinion Editorial by Councillor Lisa Robinson Terry Peters, Pickering Resident, appeared before Council regarding the Opinion Editorial by Councillor Robinson. Mr. Peters spoke to how globally, Councils are supporting the same agendas such as 15-minute cities, geo-engineering, digital ID, rainbow flags, graphic books in schools, and questioned if those agendas were a global coincidence. He spoke about the 18 delegates that came out to speak to Councillor Robinson’s Opinion Editorial because they felt it was racist but stated that they did not explain why. Mr. Peters discussed the Integrity Commissioner’s Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm report against Councillor Robinson which he felt was one-sided, and the upcoming Motion on the Request to the Human Rights Commission. Mr. Peters concluded by stating his support for Councillor Robinson. 8.10 Karen Sloan, Pickering Resident Re: The Opinion Editorials by Councillor Lisa Robinson Karen Sloan, Pickering Resident, appeared before Council regarding Opinion Editorials by Councillor Robinson. Ms. Sloan advised that she was troubled by the comments in one Opinion Editorial surrounding womanhood and encroachment on women’s rights and transgender individuals and stated that she found it divisive and harmful to the community. Ms. Sloan addressed the dangerous rhetoric used by the Councillor which diminished the struggles and achievements of the feminist movement, excluded transgender individuals, and perpetuated harmful stereotypes. She spoke to her own experience as a woman in a male dominated society, and discussed the need to acknowledge the challenges that women face, and commented that Councillor Robinson should not force her personal opinions on the community. Ms. Sloan stated that it was important to reject divisiveness and to embrace inclusivity to uplift the voices of all women regardless of their background or identity. She spoke to Councillor Robinson’s right to dismiss the recognition of certain community celebrations, but that the Councillor had overlooked the support she had received from her colleagues for the flag raising to honour veterans. She concluded by urging Council to condemn the divisive and harmful comments from the Councillor and reaffirm the commitment for inclusivity and equality. 8.11 Ruchi Wali, Member, Cultural Advisory Committee Ansonett Palmer, Member, Cultural Advisory Committee, Debbie Thompson, Chair, Cultural Advisory Committee Re: Corr. 07-24 Cultural Advisory Committee 2023 Year End Report & 2024 Work Plan Ruchi Wali, Member, Cultural Advisory Committee, Ansonett Palmer, Member, Cultural Advisory Committee, and Debbie Thompson, Chair, Cultural Advisory Committee, appeared before Council and provided an overview of the 2023 Year End Report and 2024 Work Plan. Ms. Thompson stated that the Committee’s goal was to identify and coordinate opportunities for stakeholder and community engagement and to provide community input on matters that related to the positions of cultural services, and the Pickering Museum Village. Ms. Wali outlined the Committee’s 2023 achievements including, drafting their Terms of Reference, participation in the Cultural Fusion Fair, providing endorsements for various public art projects, providing input on a number of Museum projects and City strategic plans. Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Ms. Palmer outlined the 2024 Work Plan including, the formation of a sub-committee called the Pickering Arts Culture Engagement Committee, commentary on the Strategic Plan activities, the renewal of the Cultural Strategic Plan, the Recreation and Parks Plan, consultation on public art projects and consultation on the Pickering Museum Village’s annual planning and project development. A brief discussion ensued between Members of Council and the delegation regarding the number of people that attended the two-day Cultural Fusion Fair, and clarification on the augmented reality program at the Museum. 8.12 Margaret Eskins, Pickering Resident Re: Request to Ontario Human Rights Commission Margaret Eskins, Pickering Resident, appeared before Council to speak to the Motion regarding the request to the Ontario Human Rights Commission (OHRC). Ms. Eskins supported the need to address issues on Council, and the need to enshrine tools in the Municipal Act including the option of removal from public office to address the conduct of an elected official that engaged in behaviour that promoted racism, prejudice, bias and discrimination against any identifiable group. Ms. Eskins stated that it was up to Council to uphold the values of justice and inclusivity. She commented that the recent conduct of Councillor Robinson characterized by racism, homophobia and transphobia had caused concern to the community. She advised that the Motion sought the assistance of the OHRC to set a process for accountability and justice, and concluded by noting that Council should send a message that discrimination has no place in the community. 8.13 Chris Uchiyama, Principal, LHC Heritage Planning & Archaeology Inc. Graham Clarke, Consulting Engineer, Clarke Engineering Iain Donnell, Lawyer, Donnell Law Group Ed Saki, Pickering Resident Re: Report PLN 10-24 301 Kingston Road Part IV Designation of 301 Kingston Road Chris Uchiyama, Principal, LHC Heritage Planning & Archaeology Inc., Graham Clarke, Consulting Engineer, Clarke Engineering, Iain Donnell, Lawyer, Donnell Law Group, and Ed Saki, Pickering Resident, appeared before Council and through the aid of a PowerPoint presentation spoke to Report PLN 10-24. Ms. Uchiyama advised that she was the heritage consultant for the owner of 301 Kingston Road. She provided an overview of the Documentation and Commemoration Report for the property, the scope of work, and a summary of the remaining, salvageable heritage attributes. She advised they were retained in 2023 to prepare a fulsome Heritage Impact Assessment for the property and provided details of the assessment process and how the results of the 2023 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Report differed from the 2022 Report. She stated that in their opinion, the structure was not a good candidate for heritage designation. Mr. Clarke provided an overview of the assessment of the condition of the structure and stated that the building was structurally unsafe. He summarized the financial options including, demolition only, repair of the structure, or building a new replacement structure, and recommended the demolition option. Resolution #431/24 Moved by Councillor Brenner Seconded by Councillor Robinson That Chris Uchiyama, Graham Clarke, Ian Donnell, and Ed Saki be granted an additional 2 minutes to continue their delegation. Carried Mr. Saki, owner of 301 Kingston spoke to why he requested the demolition permit, the timeline of the application, and concluded by asking Council to approve the Demolition Permit. A question and answer period ensued between Members of Council and the delegation regarding: • whether the owner was aware that the staff Report supported designating the building; • the condition of each floor, whether any of the floors were salvageable, and why the original siding and windows had been replaced; • how much work had to be done to restore the building to resemble the original structure or the 2016 structure, and the cost of restoration; • the purpose of the commercial property in 2015, whether the owner knew it was a heritage property, and whether permits were submitted for the structural changes; • the peer review process; • what heritage attributes were left in the structure, and if the timber frames could be used in the new structure; and, • if a plaque could be installed on the new structure to commemorate the original building. 8.14 Carion Fenn, President & CEO, Carion Fenn Foundation/Durham Black Network Re: Request to Ontario Human Rights Commission Carion Fenn, President & CEO, Carion Fenn Foundation/Durham Black Network, appeared before Council in support of the Motion for the Request to the Ontario Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Human Rights Commission. Ms. Fenn advised that there was a legal obligation to abide by the Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA), and Bill C-81. She stated that it was important for all to be treated with dignity and respect and spoke to the work happening behind the scenes to benefit future generations. Ms. Fenn spoke to her personal experience with discrimination and stated that the Motion put a voice to the harm of the actions by the Councillor. She concluded by emphasizing the importance of adhering to the Human Rights Code. A brief discussion ensued regarding what content in the Opinion Editorial constituted racism. 8.15 Bruce Cowley, Pickering Resident Re: Corr. 10-24 Michael de Rond, Town Clerk, Town of Aurora Re: Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Bruce Cowley, Pickering Resident, appeared before Council regarding Corr. 10-24. Mr. Cowley advised that he was in support of the letter from the Town of Aurora on the need for legislative amendments to improve Municipal Codes of Conduct and enforcement. He stated that all Ontarians deserved a safe and respectful workplace including municipal governments that were most directly engaged with the people. Mr. Cowley commented that he was disheartened to witness disrespectful behaviour and workplace harassment amongst municipal members of council across Ontario. He stated that such incidents harmed individuals and lowered public perception of local government. He noted that Pickering’s Code of Conduct Policy served as a tool for the expectations for Council Members’ behaviour, but that municipalities have limited ability to enforce compliance. He commented that Councillor Robinson did not treat members of the public with respect and dignity, but instead with abuse, bullying and intimidation. Mr. Cowley concluded by reiterating his support for the legislative amendments and urged Council to accept Item 9.4, receive and endorse Corr. 10-24, and hoped that the Province would pass legislation to strengthen Municipal Codes of Conduct. A brief discussion ensued regarding what constituted democracy related to the removal of a Councillor from office. 8.16 Bruce Cowley, Pickering Resident Re: Request to Ontario Human Rights Commission Bruce Cowley, Pickering Resident appeared before Council regarding the Motion for a Request to the Ontario Human Rights Commission and addressed the false Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm narratives and divisive speech in the community and advocated for further action by Council including the adoption of agenda Item 13.4. He commented that what he witnessed at the last Council meeting warranted a Human Rights Commission Inquiry. He noted that Councillor Robinson’s defense of her actions under the guise of free speech was misguided, showed a lack of remorse and empathy, and a lack of comprehension of what delegates said. He spoke to the content of her articles and posts on social media and concluded by urging Council to support agenda Item 13.4. Resolution #432/24 Moved by Councillor Butt Seconded by Councillor Cook That the rules of procedure be suspended to allow one additional delegation Carried on a Two-Thirds Vote 8.17 Craig Bamford, Share The Love Food Drive Campaign Lindsey Morrill, Director, St. Paul’s on the Hill Food Bank Margaret Eskins, DARS Carol McGuffie, Treasurer, Pickering West Shore Community Association (PWSCA) Re: Results of the Share The Love Food Drive Campaign and Thank You to Ajax and Pickering Residents Craig Bamford, Share The Love Food Drive Campaign, Lindsey Morrill, Director, St. Paul’s on the Hill Food Bank, Margaret Eskins, DARS, and Carol McGuffie, Treasurer, Pickering West Shore Community Association (PWSCA), appeared before Council to speak to the Share The Love Food Drive that concluded on March 24, 2024. Mr. Bamford advised that as the need for food bank donations had risen drastically, Ward 1 community groups including, Fairport Beach Neighbourhood Association, Rougemount Community Recreation Association, Westshore Community Association and SoRo Good Neighbours, worked together along with DARS on the Share The Love Food Drive Campaign, and thanked Council, the participating grocery stores, the students and volunteers who helped, and the customers for donating to the campaign. On behalf of the St. Paul’s on the Hill Community Food Bank, Ms. Morrill thanked the many residents, associations, donors, students, and volunteers in making the campaign successful. She spoke to the number of individuals they had assisted in 2023 and the projected number of individuals that would need assistance in 2024. Ms. Morill provided information on an upcoming Donor Open House scheduled for April 27, 2024. Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Ms. McGuffie concluded by advising that the campaign raised over 7,000 pounds of food and over $1,000 in donations. A brief discussion ensued between Members of Council and Lindsey Morrill, Margaret Eskins, and Carol McGuffie regarding: • the City’s contribution to the St. Paul’s on the Hill Community Food Bank from the Casino revenues to pay their rent for the year; • the need for additional funding in 2024; and, • that students looking to volunteer should contact the Pickering Westshore Community Associations at pickering.pwsca@gmail.com. It was the consensus of Council to recess. Council recessed at 10:21 p.m. and reconvened at 10:38 p.m. Resolution #433/24 Moved by Councillor Pickles Seconded by Councillor Brenner That the order of the agenda be changed to hear Item 15, Confidential Council Public Report, Item 10, Report EC 03-24, Item 11, PD 01-24, Item 14, By-laws, Item 12.5, PLN 10-24, and Item, 12.6, FIN 06-24, as the next items of business. Carried 15. Confidential Council – Public Report 15.1 Director, Corporate Services & City Solicitor, Confidential Report LEG 01-24 Walnut Lane Extension, Title Matter (Release of Easement) Resolution #434/24 Moved by Councillor Cook Seconded by Councillor Pickles 1. That the City pay the net amount of $250,000.00 inclusive of applicable HST for the Release and Abandonment of Wildav International Developments Limited’s Easement D218203, to enable construction of the Walnut Lane Extension to Liverpool Road; 2. That, to give effect to the above Recommendation, Council approves the Agreements included as Attachments 2 and 3 to Confidential Report LEG Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm 01-24, and authorizes the Mayor and the City Clerk to execute those agreements; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the Recommendations in this Report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 10. Report EC 03-24 of the Executive Committee held on March 4, 2024 10.1 Director, Engineering Services, Report ENG 03-24 Amberlea Tennis Club and Pickering Pickleball Club Inc. Licence Agreements Shadybrook Park, Tennis Court Expansion – Tender No. T2023-14 Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club Inc. submitted as Attachment 2 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That Tender No. T2023-14 for the Shadybrook Park Tennis Court Expansion as submitted by Zilli Construction Ltd. in the total tendered amount of $248,261.00 (HST included) be accepted; 4. That the total gross project cost of $291,669.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $262,657.00 (net of HST rebate) be approved; Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $262,657.00 as follows: a) the sum of $196,993.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from Development Charges – City’s Share Reserve; b) the sum of $65,664.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.2 Director, Engineering Services, Report ENG 04-24 Proposed All-way Stop Bainbridge Drive and Marshcourt Drive Council Decision: 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Bainbridge Drive and Marshcourt Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.3 Director, City Development & CBO, Report SUS 01-24 Pickering Environmental Schools Grant Results of the 2023 Funding Council Decision: That Report SUS 01-24 regarding the Pickering Environmental Schools Grant be received for information. 10.4 Director, City Development & CBO, Report SUS 02-24 Termination of Whitby Green Standard Demonstration Project Termination Agreement and Release Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Council Decision: 1. That Report SUS 02-24, regarding the termination of the Whitby Green Standard Demonstration Project, be received; and, 2. That the Mayor and City Clerk be authorized to execute a Termination Agreement and Release between the Town of Whitby, City of Pickering, Region of Durham, Mattamy Development Corporation, and Clean Air Partnership, as set out in Attachment 1 of this report, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor. 10.5 Director, City Development & CBO, Report SUS 03-24 Pickering Urban Agriculture Project Update Council Resolutions #100/23 and #218/23 Council Decision: 1. That Report SUS 03-24 regarding Pickering Urban Agriculture Project Update, be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.6 Director, City Development & Chief Building Official, Report SUS 04-24 Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates Council Resolutions #914/22 and #982/22 Council Decision: 1. That Report SUS 04-24 regarding Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #435/24 Moved by Councillor Pickles Seconded by Councillor Nagy That Report EC 03-24 of the Executive Committee Meeting held on March 4, 2024 be adopted. Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Carried 11. Report PD 01-24 of the Planning & Development Committee held on March 4, 2024 11.1 Director, City Development & CBO, Report PLN 04-24 Zoning By-law Amendment Application A 02/21 Draft Plan of Subdivision Application SP-2021-01 Draft Plan of Condominium Application CP-2021-01 Highcastle (1939 Altona Rd.) Inc. (1939 Altona Road) Council Decision: 1. That Zoning By-law Amendment Application A 02/21, submitted by Highcastle (1939 Altona Rd.) Inc., to facilitate a residential condominium development consisting of a mix of townhouse units, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 04-24, be finalized and forwarded to Council for enactment; and, 2. That Draft Plan of Subdivision Application SP-2021-01, submitted by Highcastle (1939 Altona Rd.) Inc., to establish a development block to facilitate a residential condominium development; an open space block, a road widening block, a reserve block and a public street to complete Sparrow Circle, as shown in Attachment 3 to Report PLN 04-24, and the implementing conditions of approval, as set out in Appendix II, be endorsed. 11.2 Director, City Development & CBO, Report PLN 05-24 Initiating Pickering’s Official Plan Review Council Decision: 1. That staff be authorized to initiate the update of the Pickering Official Plan, and to fulfill the requirements of Section 26(3) of the Planning Act, and request the Mayor to call a Special Meeting of Council on May 27, 2024 at 5:00 pm to provide an opportunity for public input on the revisions that may be required; and, 2. That a copy of Report PLN 05-24, and Council’s Resolution thereon, be sent to the Region of Durham, local municipalities in Durham Region, the City of Toronto, the Region of York, the City of Markham, the Town of Whitchurch-Stouffville, the Toronto and Region Conservation Authority, the Central Lake Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Ontario Conservation Authority, the Durham School Boards, and any interested parties for their information. 11.3 Director, City Development & CBO, Report PLN 06-24 Request for Redline Revision of Draft Plan of Subdivision Application SP-2009-11 (R2) Revised Zoning By-law Amendment Application A 08/23 Mattamy (Seaton) Limited Part of Lots 21 and 22, Concession 4 Seaton Community Council Decision: 1. That the Revision to Draft Plan of Subdivision SP-2009-11 (R2), submitted by Mattamy (Seaton) Limited, to permit a redline revision to a draft approved plan of subdivision on lands being Part of Lots 21 and 22, Concession 4, as shown on the Applicant’s Revised Draft Plan, Attachment 6 to Report PLN 06-24, be endorsed; 2. That the proposed amendment to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2009-11 (R2), as set out in Appendix I to Report PLN 06-24, be endorsed; 3. That the Ontario Land Tribunal (OLT) be advised of City Council’s decision on the request for a redline revision to Draft Plan of Subdivision SP-2009-11 (R2), and that the City Solicitor be authorized to attend any OLT hearing on the required red-line revision; and, 4. That Zoning By-law Amendment Application A 08/23, submitted by Mattamy (Seaton) Limited, to implement the redline revision to Draft Plan of Subdivision SP-2009-11 (R2) be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 06-24, be finalized and forwarded to Council for enactment. 11.4 Director, City Development & CBO, Report PLN 07-24 Zoning By-law Amendment Application A 06/23 Taccgate Developments Inc. North and south sides of Taunton Road between Burkholder Drive and Peter Mathews Drive, and on the east side of Peter Mathews Drive Seaton Community Council Decision: That Zoning By-law Amendment Application A 06/23, submitted by Taccgate Developments Inc., to amend the existing zoning on three separate properties, Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm located on the north and south sides of Taunton Road, between Burkholder Drive and Peter Matthews Drive, and at the southeast corner of Peter Matthews Drive and Taunton Road to do the following: a) add “Street Townhouse” to the list of permitted housing types; b) establish zoning performance standards to facilitate residential common element condominium tenure; and, c) exempt townhouses from needing to be constructed in combination with an apartment building, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 07-24, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 07-24, be finalized and forwarded to Council for enactment. Resolution #436/24 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 01-24 of the Planning & Development Committee Meeting held on March 4, 2024 be adopted. Carried 14. By-laws 14.1 By-law 8088/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 14.2 By-law 8089/24 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 32, Concession 1 North, City of Pickering (A 02/21). 14.3 By-law 8090/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, for lands at Part of Lots 21 and 22, Concession 4, and Part of Lots 21, 22 and 23, Concession 5, City of Pickering (A 08/23). Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm 14.4 By-law 8091/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for the lands identified as Block 76, 40M-2664, and Blocks 187, 188, 197, and 203, 40M-2671, City of Pickering (A 06/23). 14.6 By-law 8093/24 Being a by-law to exempt Blocks 248 to 263, Plan 40M-2756, Pickering from the part lot control provisions of the Planning Act. 14.7 By-law 8094/24 Being a by-law to exempt Lots 47 to 53, 57 to 62, 74, 85 to 87, 98 to 102, 107 to 114, 121 to 127, 130 to 140, 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M-2758, from the part lot control provisions of the Planning Act. Resolution #437/24 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8088/24, 8089/45, 8090/24, 8091/24, 8093/24, and 8094/24 be approved. Carried 12. New and Unfinished Business 12.5 Director, City Development & CBO, Report PLN 10-24 301 Kingston Road Part IV Designation of 301 Kingston Road A question and answer period ensued between Members of Council and staff regarding: • the appeal process should the owner not agree with the designation; • whether the amount estimated to repair the structure had been peer reviewed and whether the information was shared with the City’s consultant; • the state of the structure, lack of safeguards to protect it, and the limited historical value of the structure; Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm • whether redevelopment of the site could occur without the heritage designation; • what kind of attributes staff would consider with respect to redevelopment and the zoning on the property if the heritage designation was approved; and, • whether the structure had to be restored to its pre 2016 condition if the designation was approved. Resolution #438/24 Moved by Councillor Brenner Seconded by Councillor Pickles That due to the remaining items of business on the Agenda, the meeting be extended to allow Council to continue to meet beyond 11:00 p.m. Carried Discussion continued regarding: • the amount of work pending and whether the structure had anything left that was salvageable; • whether the owner would incorporate the timber frames from the structure into the new structure and install a commemorative plaque; • whether the structure could be moved to another location; and, • the next steps in the process should the demolition permit be approved. Resolution #439/24 Moved by Councillor Cook Seconded by Councillor Nagy 1. That appropriate City of Pickering officials be given authority to take the necessary actions to designate 301 Kingston Road (known historically as the Toynevale Farm) under Section 29, Part IV of the Ontario Heritage Act, and include the property on the City of Pickering Municipal Heritage Register. 2. That staff be authorized to take the appropriate actions to require the property owner to apply for, and obtain, the necessary building permits and heritage alteration permits to secure and stabilize the building at 301 Kingston Road, and to reinstate the missing elements of the structure to bring the building into compliance with the minimum requirements of the Ontario Building Code. Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy No: Councillor Pickles Councillor Robinson Mayor Ashe 12.6 Director, Finance & Treasurer, Report FIN 06-24 2024 Financial Housekeeping Report Resolution #440/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Council approve the 2024 Low Income Seniors & Persons with Disabilities grant amount, to be increased from $535 to $560 per household; 2. That the City’s share of the Municipal Accommodation Tax be used to fund tourism-related capital infrastructure; 3. That Council approve the cancellation of the following previously approved Capital projects: Project Number Description Unspent Budget Amount C10235.2203 O’Brien Hot Water Tank Replacement $60,000 C10240.2007 Purchase and Installation of Electric Vehicle Charge Station at the Civic Centre $25,000 C10300.1801 New Security Cameras $27,500 C10315.2106 Front Plow & Wing Attachment for Seaton Plow $40,000 C10320.2204 Vacuum Excavator with Trailer Replacement $95,000 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm C10510.2301 Mid-Size SUV New $45,000 C10510.2303 Various Construction Projects $200,000 C10515.1801 WO-2 Kingston Road – New Sidewalk Installation $332,660 C10575.1806 RO-12 Kingston Road Sidwalk & Streetlights $175,500 C10575.1905 BI-17 – Church Street – Sidewalks & Streetlights $325,000 C10575.1906 TC-7 Kingston Road Sidewalks & Streetlights $133,500 C10700.2306 Dispatch CAD Replacement $350,000 C10700.2308 Fire Station #5 Land Purchase $3,500,000 C10900.2003 Central Library Outdoor Drop Box $10,000 4. That Council authorize staff to expand the approved scope, as included in the 2023 Capital Budget, for project C10240.2307 – Satellite Office Leasehold Improvements, originally planned for pre-occupancy renovations and leasehold improvements at a future satellite facility (location yet to be determined), to include consulting and related costs for completion of a Municipal Space Utilization Study, in an amount not to exceed $300,000 (net HST); 5. a) That the Director, Finance & Treasurer be authorized to combine capital projects C10570.1803 Greenwood Bridge and C10570.2403 Sixth Concession Rd. – Road Reconstruction to facilitate project management and administration of these projects, by transferring the budget of $1,200,000 from C10570.2403 to C10570.1803 and subsequently closing C10570.2403; b) That the Director, Finance & Treasurer be authorized to combine capital projects C10900.2203 Accessible Public Washroom (Claremont) with C10900.2106 Claremont Hardware for Extended Service Offering – Technology and C10900.2205 Improvements to Claremont Library Public Service Space by transferring the available budget of $55,000 from C10900.2106 and $55,000 from Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm C10900.2205 to C1900.2203 and subsequently closing C10900.2106 and C10900.2205; 6. That Council approve staff attendance at international technology conferences, in accordance with Subsection 10.02 of the Financial Control Policy, as follows: a) International travel by the Division Head, Information Technology, Supervisor, Network Support and Senior Systems Administrator to attend the 2024 Dell World conference in Las Vegas, and that the total conference costs not exceed $3,000 (CAD); and, b) International travel by the Manager, ERP & Financial Systems or designate to attend the 2024 annual SAP Sapphire Conference in Orlando, Florida, and that the total conference costs not exceed $5,000 (CAD); 7. That Council authorize the establishment of a new reserve to be called the Building Faster Reserve, that any funds received from the Province of Ontario’s Building Faster Fund be transferred to this reserve, and that these funds be used to invest in community-enabling infrastructure; 8. That the Mayor be requested to consider the inclusion of funds in the 2025 Capital Budget, to increase the proposed 2025 Asphalt Resurfacing Program amount from $4,160,000 as indicated in the Capital Forecast to $5,200,000 with funding to be determined by the Director, Finance & Treasurer; 9. That the Director, Finance & Treasurer be authorized, at his discretion, to undertake the following transfers: a) Any 2024 surplus Current Operating funds at year-end in excess of approximately $125,000 be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008); b) Any surplus funds from the Emergency Operational Capital Needs Account (11100.503510) to the Facilities Reserve (8026); c) Any revenue from the sale of used vehicles (11100.406600) to the Vehicle Replacement Reserve (8016); Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm d) Any surplus funds from Museum donations (10250.406500) and Artefact Repairs & Maintenance Account (10250.502385) to the Museum Collection Reserve (8033); e) Any green energy rebates and revenue associated with the Claremont solar roof rental project account (10325.404500.9480) and other incentives and rebates account (10325.406551) to the Reserve for Sustainable Initiatives; f) 50 percent of revenues collected from Municipal Accommodation Tax (MAT) (subject to Council’s approval of the tax) to the MAT Reserve (8042); g) An amount up to $625,406 from the Casino Reserve to fund the net cost of the Major Capital Facilities Cost Centre (10330); h) Where the 2024 year-end balance of the WSIB Reserve is greater than $4.0 million, the excess funds will be transferred to the WSIB Excess Indemnity Reserve Fund (8702); i) Where the 2024 actual investment income (10600.406000) exceeds the budget of $1,800,000, the excess funds will be transferred to the Balloon Payment Reserve (8039) to minimize future debt costs; j) Where the 2024 actual winter control costs exceed the budget, the deficit will be funded by a transfer from the Winter Control Reserve; k) Where the actual 2024 Property Tax Write-offs (account 11100.503000) exceed the budget provision due to assessment appeals, the deficit will be funded by a transfer from the Assessment Appeal Reserve (8002), and if this reserve is depleted, then the shortfall will be funded from the Rate Stabilization Reserve (8007); l) Where the actual 2024 Payment-in-Lieu Education Share revenues are less than the budget estimates, the deficit will be funded by a transfer from the Rate Stabilization Reserve (8007); m) Any other budget transfers that may be required during the fiscal year which do not change the overall approved property tax levy; 10. That Council approve Attachment 1, FIN 030 Financial Control Policy, with an effective date of January 1, 2024; 11. That the Director, Finance & Treasurer be authorized to: Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Apply for all grants included in the 2024 Current Budget, 2024 Capital Budget, and prior year’s capital projects that have not started, and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to; d) Make any changes or take any actions necessary, to ensure that the budget accommodates any reallocation of 2024 current operating expenditures and revenues that may be required to accommodate any labour relations settlements, while maintaining the approved levy; e) Adjust the 2024 final tax rates to address any revenue shortfall arising as a result of a provincial tax policy change; f) Initiate any additional assessment appeals necessary to protect the assessment base of the City; g) Apply any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year’s payments towards additional principal repayments, repayment of outstanding loans, debt charges, to reduce debt or internal loans not issued, or transfer funds to the balloon payment reserve; h) Adjust the per kilometer travel expense reimbursement rate (last increased in 2023) with an effective date of May 1, 2024, from 0.65 cents per kilometre to 0.70 cents per kilometre for the first 5,000 kilometres and from 0.59 cents per kilometre to 0.64 cents per kilometre for travel beyond 5,000 kilometres; 12. a) That Council approve the continuing engagement of Watson & Associates Economists Ltd., to be used for fiscal impact studies and related works, Development Charge Background Study updates and/or amendments, Community Benefit Charge Study updates and/or amendments and any other DC or CBC related matters; Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm b) That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to Watson & Associates Economists Ltd. for the completion of a Development Charge Background Study and Community Benefits Charge Study, in an amount not to exceed $90,000 (net HST); 13. a) That Council approve the continuing engagement of the firm PSD Citywide Inc., to be used for asset management consulting and other work in support of the City’s compliance with Asset Management legislation; b) That Council approve the award of professional services in accordance with the City’s Purchasing Policy Item 10.03 (c) to PSD Citywide Inc. for the development and delivery of a Proposed Level of Service Framework with Optimization Scenarios, Citizen Engagement (Phases 1 and 2) and on-site meetings, in an amount not to exceed $88,600 (net HST) and completion of stage three of the City’s Asset Management Plan (as required by Ontario Regulation 588 (2021), in an amount not to exceed $75,000 (net HST); 14. That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any studies related to reassessment or other property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management; 15. That Council approve the following grants, which are exceptions to the Community Grant policy, and that these grants be funded from the General Government Grants to Organizations – Contingency account: a) A grant to the Pickering Lawn Bowling Club, in the amount of $2,070, to be used for the purchase of a video camera, club pins and 2 bowling assistance arms; b) A grant to the Purpose Church, in the amount of $3,000, to be used to provide equipment and supplies for youth programming in the Church’s youth centre; c) A grant to The Redeemer Christian Church of God - Fountainhead Chapel, in the amount of $4,500, to be used to purchase two desktop computers, software and program supplies, to support a cloud computing and cybersecurity certification program for individuals recovering from addiction; and, Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm d) A grant to the Interpreters and Translators Platform Co-operative Inc., in the amount of $2,071.68, subject to eligibility under the Community Grants Policy, to be used to pay facility rental cost at the Chestnut Hill Developments Recreation Complex for monthly association meetings. 16. That FIN 040 Community Grant Policy be amended by adding the following additional provisions and the change to the policy be effective for the 2025 Community Grants program: a) That the grant application deadline date for the 2025 Community Grant Program be September 27, 2024, to give community groups sufficient time to complete their applications; b) That grant requests for repair and maintenance activities on private property shall be deemed ineligible; c) That an application shall be deemed ineligible if submitted by, or on behalf of, a youth and/or adult competitive sports team or league; d) That grants provided for social, youth and seniors programs must be open to participation by all Pickering residents, with programming to be conducted in public or commercial spaces; and, e) That an organization may only submit one Community Grant Application each year; 17. That Council approve Attachment 2, ADM 190 Council Compensation Policy with an effective date of January 1, 2024; and, 18. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9. Correspondence 9.1 Corr. 07-24 Jesse St. Amant, Coordinator, Cultural Services, City of Pickering Re: Cultural Advisory Committee 2023 Year End Report & 2024 Work Plan Resolution #441/24 Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Moved by Councillor Brenner Seconded by Councillor Cook That Corr. 07-24, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated March 25, 2024, regarding the Cultural Advisory Committee 2023 Year End Report & 2024 Work Plan, be received for information. Carried 9.2 Corr. 08-24 Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering Re: Community Safety & Well-Being Advisory Committee - 2023 Year End Report & 2024 Work Plan - Homelessness Subcommittee Mandate Resolution #442/24 Moved by Councillor Brenner Seconded by Councillor Cook That Corr. 08-24, from Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering, dated March 25, 2024, regarding the Community Safety & Well-Being Advisory Committee 2023 Year End Report & 2024 Work Plan and Homelessness Subcommittee Mandate, be received for information. Carried 9.3 Corr. 09-24 Alexander Harras, Director of Legislative Services & Regional Clerk, Region of Durham Re: Request the Province of Ontario to commit to undertaking with Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario Resolution #443/24 Moved by Councillor Brenner Seconded by Councillor Cook That Corr. 09-24, from Alexander Harras, Director of Legislative Services & Regional Clerk, Region of Durham, dated January 31, 2024, regarding a Request the Province of Ontario to commit to undertaking with Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario, be received and endorsed. Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Carried 9.4 Corr. 10-24 Michael de Rond, Town Clerk, Town of Aurora Re: Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement A brief discussion ensued between Members of Council regarding: • which Member of Council had added the Correspondence to the agenda; • the proposed amendments, including the amendment to remove elected officials, to disqualify a member who was removed from running in a subsequent election, and the consequences of the proposed changes; • the judicial review process to remove an elected official; and, • that the proposed amendments addressed the need for accountability, and safety and security for all elected officials. Resolution #444/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Corr. 10-24, from Michael de Rond, Town Clerk, Town of Aurora, dated March 6, 2024, regarding Town of Aurora Council Resolution of February 27, 2024 Member Motion 8.2.8 - Councillor Gilliland; Re: Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement, be received and endorsed; and, 2. That a copy of this resolution be sent to the Chief Commissioner, Ontario Human Rights Commission. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 12. New and Unfinished Business Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm 12.1 Chief Administrative Officer, Report CAO 02-24 Pickering Anti-Black Racism Taskforce - 2023 Year End Report and 2024 Work Plan A brief discussion ensued between Members of Council and staff regarding: • how the budget of the Pickering Anti-Black Racism Taskforce (PABRT) was determined, what criteria was used, if other communities were consulted, and if the funding provided to PABRT perpetuated the disparities of other communities; and, • whether there were plans to establish similar task forces for other groups of a diverse community, if similar budgets would be considered, and whether the City could financial support that. Resolution #445/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report CAO 02-24 regarding the Pickering Anti-Black Racism Taskforce 2023 Year End Report and 2024 Work Plan be received for information; 2. That Council approve the Pickering Anti-Black Racism Taskforce-led 2024 2nd Annual Community BBQ in celebration of the International Day for People of African Descent event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 3. That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the 2nd Annual Community BBQ in celebration of the International Day for People of African Descent; and, 4. That Council approve the Pickering Anti-Black Racism Taskforce-led 2024 Black Joy Holiday Market event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook No: Councillor Robinson Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm Councillor Nagy Councillor Pickles Mayor Ashe 12.3 Director, Finance & Treasurer, Report FIN 05-24 Statement of the Treasurer Respecting 2023 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Resolution #446/24 Moved by Councillor Pickles Seconded by Councillor Butt It is recommended that Report FIN 05-24 regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2023 be received for information. Carried Resolution #447/24 Moved by Councillor Pickles Seconded By Councillor Nagy That the remaining Items on the March 25, 2024 Council Meeting Agenda be deferred to a Special Meeting of Council on Tuesday, April 2, 2024 immediately following the Executive Committee Meeting. Carried 18. Confirmatory By-law By-law Number 8095/24 Councillor Pickles, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of March 25, 2024. Carried 19. Adjournment Moved by Councillor Cook Seconded by Councillor Butt Draft Council Meeting Minutes March 25, 2024 Hybrid Electronic Meeting Council Chamber 7:00 pm That the meeting be adjourned. Carried The meeting adjourned at 11:59 pm. Dated this 25th of March, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk