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HomeMy WebLinkAboutMarch 20, 2024 Page 1 of 5 Minutes/Meeting Summary Accessibility Advisory Committee March 20, 2024 Hybrid Electronic Meeting Main Committee Room 7:00 pm Attendees: C. Rudberg-Chin D. Currie B. Ferguson M. Shackleton K. Sullivan M. Wilson A. Topple, Ajax-Pickering Board of Trade L. Gibbs, Director, Community Services I. Janton, Senior Planner – Site Planning N. Johnstone, Website Coordinator S. Muir, Supervisor, Public Affairs & Corporate Communications A. Mostert, Manager, Landscape & Parks Development J. Joyce, The MBTW Group T. Higgins, Accessibility Coordinator (Staff Liaison) J. Currie, Legislative Coordinator (Recording Secretary) Absent: A. Khan S. Snyders S. Azhar M. Thorpe Ross Councillor M. Nagy Councillor M. Brenner Item/ Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda Moved by C. Rudberg-Chin That the Agenda for the March 20, 2024, Meeting of The Accessibility Advisory Committee Meeting be approved. Carried 2. Disclosure of Interest Page 2 of 5 Item/ Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Sta (include deadline appropriat No disclosures of interest were noted. 3. Approval of Minutes Moved by K. Sullivan Seconded by C. Rudberg-Chin That the Minutes of the February 21, 2024, meeting of the Accessibility Advisory Committee be approved. Carried 4. Presentations/Delegations There were no presentations or delegations. 5. New Business 5.1 Welcome New Accessibility Advisory Committee Member Morgan Wilson T. Higgins welcomed M. Wilson to the Accessibility Advisory Committee and invited all meeting attendees to introduce themselves. 5.2 Website Redesign Project S. Muir provided a presentation introducing the City of Pickering’s Website Redesign Project, a project that is supported by the City’s Digital Strategy. S. Muir noted letstalkpickering.ca/digital as a resource for information about the Website Project and the Digital Strategy. Discussion among Committee Members ensued regarding: • the implementation of public user testing; • improvement of the search function and providing a simplified, more user-friendly system; • integrating specific accessibility input throughout the redesign project; • the Committee assisting in finding appropriate users to contribute to the website testing; • using plain language that anyone can understand; tus as e) Page 3 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • the Pickering Public Library website being a separate site with very different needs and a unique purpose; • providing easy access to Durham Region information in the form of a seamless link; and, • simplified categorization of searches. 5.3 Beachfront Park Master Plan Implementation With the aid of a slide deck, J. Joyce provided an overview of the Beachfront Park Revitalization Project, outlining the study area and noting that Phase One includes the Waterfront Trail Reconstruction and Phase Two includes West Beach Area & Millennium Square. Phase One design drawings are currently underway, construction is anticipated in 2024-2025 and Phase Two construction is anticipated to begin in 2026. Discussion among Committee Members ensued regarding: • accessible signage including Braille and other accessible features; • providing varied tactile and/or coloured surfaces to show the ends of ramps and other transitional areas; • monolithic concrete being placed under ramps and the ongoing care of the ramps; • Mobi-mats being installed seasonally; and, • additional parking, including accessible parking, and shuttle bus services. 5.4 Accessible Playgrounds A. Mostert provided an update on the Accessible Playground Reconstruction Project focusing on inclusive play. With the aid of photos and a slide deck, A. Mostert highlighted the significant upgrades to Progress Frenchman’s Bay East Park, Forestbrook Park, Southcott Park, and St. Mary Park. 5.5 Site Plans Review – I. Janton 1635 Bayly Street # 1 – Day Care I. Janton provided an overview of the Site Plan for a proposed 732 square meter Day Care, which is to include a fenced-in, outdoor play area. Discussion with Committee Members ensued regarding: Page 4 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • access points to the property; and, • clarification that the entrances are barrier free. 1635 Bayly Street, BLDG “E” – Warehouse/Office Base Building I. Janton provided an overview of the Site Plan for a proposed Federal Facility with a Warehouse or Office Base and outdoor storage space. 5.6 Creating an Accessibility Advisory Subcommittee Moved by M. Shackleton Seconded by D. Currie 1) That the Accessibility Advisory Committee strike a subcommittee for the purpose of developing an Accessibility Orientation Symposium; and, 2) That C. Rudberg-Chin, B. Ferguson, and K. Sullivan be appointed to the Subcommittee. Carried 5.7 2023 Year End Report and 2024 Proposed Work Plan T. Higgins provided background on the process involved as well as the purpose in creating the 2023 Year End Report and 2024 Proposed Work Plan. Discussion ensued amongst the Committee Members regarding: • presenting to Council and the importance of the presence of the Committee Members. Moved by B. Ferguson Seconded by C. Rudberg-Chin That the Accessibility Advisory Committee endorses the 2023 Year End Report and 2024 Work Plan, subject to administrative revisions. Carried J. Currie to provide printed Site Plans on 11x17 size sheets for future meetings. Page 5 of 5 Item/ Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) 6. Correspondence There were no items of correspondence. 7. Other Business L. Gibbs provided an update on action items from the Accessibility Advisory Committee meeting held on February 21, 2024, pertaining to Item 5.3 Exterior Lighting – City Hall/Library and 5.4 Valley View Park/City Hall. She noted that staff had completed an assessment of the areas and addressed the issues identified by the Committee. A report is projected to be brought to Council regarding the Committee Motion concerning the Exterior Lighting Presentation in May. 8. AAC Member Roundtable Updates Committee members and staff provided updates and comments regarding: • updates to the City By-laws addressing accessible parallel parking standards; • T. Higgins being a strong leader and accessibility advocate; • the misuse of accessible parking spaces in the City of T. Higgins to Pickering and the role of enforcement; and, invite staff from the By- • inviting the Manager, Municipal Law Enforcement Services law and the Supervisor, Licensing & Enforcement, from City By-department to law to discuss parking enforcement at the April 17, 2024, the next AAC Accessibility Advisory Committee Meeting. meeting. 9. Next Meeting – April 17, 2024 10. Adjournment Moved by K. Sullivan Seconded by C. Rudberg-Chin That the meeting be adjourned. Carried Meeting Adjourned: 9:15 pm