HomeMy WebLinkAboutApril 11, 2024
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P1CKER1NG
Community Safety and Well-Being
Advisory Committee Agenda
April 11, 2024
7:00 pm
Hybrid Electronic Meeting
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Members of the public may observe the meeting proceedings by viewing the livestream.
Page
1. Review and Approval of Agenda
2. Disclosure of Interest
3. Approval of Minutes
3.1 February 8, 2024, Meeting Minutes 1
4. Delegations/Presentations
5. New Business
5.1 Community Safety and Well Being Committee Final Plan Update
5.2 Homelessness Subcommittee 7
5.3 Community Safety & Crime Prevention Sessions
Topics for Discussion
5.4 Community Safety Zone
Re: Westshore Boulevard
5.5 Neighbourhood Watch Update
6. Other Business
7. Next Meeting – March 14, 2024
8. Adjournment
Page 1 of 6
Minutes/Meeting Summary
Community Safety and Well-Being Advisory Committee
February 8, 2024
Electronic Meeting
Main Committee Room
7:00 pm
Attendees:
A. Rizvi
C. Bamford
D.Magagna
K. Hamilton
J. Larendowicz
A. Muhammad
P. Patel
C. Paxton
M. Kenworthy
M. Eskins, DARS Inc.
Councillor S. Butt
E. Knox, Community Safety and Well Being Advisor (Staff Liaison)
M. Murray, (Acting) Division Head, Culture and Community Programming
J. Currie, Legislative Coordinator (Recording Secretary)
Absent: L. Appelbohm
J. San Antonio, Senior Advisor, Diversity, Equity & Inclusion
C. Addo-Bekoe, Manager, People & Culture
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
Welcome and Land Acknowledgement
1. Review and Approval of Agenda
The Committee reviewed the agenda.
Agenda approved.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Approval of Minutes
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
Moved by A. Muhammad
That the Minutes of the November 9, 2023, Meeting of the
Community Safety & Well Being Advisory Committee be
approved.
Carried
4. Delegations/Presentations
4.1 Equity, Diversity, and Inclusion (ED&I) Strategy
Update
E. Knox advised that J. San Antonio, Senior Advisor,
Diversity, Equity & Inclusion and C. Addo-Bekoe, Manager,
People & Culture were unable to attend this evening’s
meeting due to a scheduling conflict and that the ED&I Team
would be sending correspondence to the Committee for
feedback regarding the Equity, Diversity, and Inclusion
Strategy.
5. New Business
5.1 Community Safety & Well-Being Draft Plan - Final
Edits & Discussion
E. Knox provided an update on the Community Safety & Well-
Being Draft Plan outlining the final edits and results of
community outreach.
Discussion ensued with Committee Members regarding:
•clarification that some action items included in the
Community Safety & Well-Being Plan will be addressed
by the Homelessness Subcommittee;
•the Homelessness Subcommittee collaborating with
organizations across Durham Region;
•the Community Safety & Well-Being Plan being a
comprehensive and well written document;
•exploring the opportunity to partner with existing
primary care organizations within Pickering that
currently offer services such as health and wellness
training;
•the benefit of utilizing existing services;
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Page 3 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
• clarification that the Draft Plan is still under review for
final administrative edits, but that the content is
complete;
• that the community outreach was very well attended
and that there was a lot of valuable feedback; and,
• clarification that the Community Safety & Well Being
Plan is a five-year plan and that it would be brought
back to the Committee in a structured format.
Moved by C. Bamford
That the Community Safety & Well Being Advisory Committee
endorse the Community Safety & Well Being Draft Plan,
subject to administrative revisions.
Carried
5.2 Community Safety & Well-Being Advisory Committee
2023 Annual Report & 2024 Work Plan
E. Knox noted that the Committee is responsible for an annual
report to Council, providing the accomplishments of the
Committee as well as a synopsis of the Committees Workplan
for 2024. E. Knox opened the floor for questions, comments,
and discussion of the proposed work plan.
Discussion ensued among Committee Members regarding:
• using workplans from other, longstanding committees
as reference tools, and that the CSWBAC Workplan
would include action items and objectives, referring to
the priorities as laid out in the Community Safety &
Well Being Plan;
• clarification that a clear set of procedures and
resources would be provided to the City of Pickering’s
front-line staff to ensure a streamlined and
compassionate response to those from Pickering’s
vulnerable communities seeking access to facilities;
• the possibility of an intake form that would be directed
to the appropriate resources;
• public and staff safety being addressed;
• that DARS is currently overseeing this process and
successfully facilitating the shower access program;
and,
• the Community Safety & Well Being Plan being
submitted to Council with a proposed budget attached.
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Page 4 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
Moved by C. Bamford
That the Community Safety & Well Being Advisory Committee
endorses the 2023 Year End Report and 2024 Work Plan,
subject to administrative revisions.
Carried
5.3 Homelessness Subcommittee Mandate
E. Knox noted that the Community Safety & Well Being
Advisory Committee Terms of Reference requires that the
Committee create a Homelessness Subcommittee and a
Mandate for the Subcommittee.
Discussion ensued among Committee Members regarding:
• clarification of the role and definition of a subcommittee
as a working committee which would bring items to the
Advisory Committee for discussion and that the
Community Safety & Well Being Advisory Committee
would then vote on any recommended actions;
• the Mandate requiring some revisions to ensure the
effectiveness of the Homelessness Subcommittee and
that it is adequately informed;
• clarification that the Homelessness Subcommittee can
invite various stakeholders on an Ad Hoc basis;
• ensuring that DARS is a key stakeholder member of
the Homelessness Subcommittee;
• the Homelessness Subcommittee being an entity to
help inform processes, not to be present in front line
processes;
• ensuring that the subcommittee is coordinating with a
variety of stakeholders and not missing collaborative
opportunities;
• beginning the formation of the Homelessness
Subcommittee in time to provide an update on the
Committee’s Annual Report to Council;
• striking the Homelessness Subcommittee to meet to
discuss additional information before approving the
Homelessness Subcommittee Mandate; and,
• ensuring that the subcommittee is not competing with,
but complementary to ongoing programs.
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Page 5 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
Moved by P. Patel
That the Community Safety & Well Being Advisory Committee
strike the Homelessness Subcommittee to meet and finalize
the mandate for report to Council.
Carried
5.4 Highway Traffic Act Update
E. Knox provided that the Highway Traffic Act Letter was sent
by the City of Pickering to the Ontario Minister of
Transportation, the Ontario Minister of Municipal Affairs and
Housing, and copied to the local area Member of Provincial
Parliament, the Association of Municipalities in Ontario, and
all Durham Region area municipalities.
5.5 Neighbourhood Watch Update
E. Knox provided an update regarding an upcoming meeting
with DRPS concerning rebranding and modernizing
Neighbourhood Watch and how the Community Safety & Well
Being Advisory Committee can support.
Discussion ensued with Committee Members regarding:
• the community having increased concerns about car
theft, increasing population, and related safety issues.
5.6 Scheduled March Meeting
Moved by C. Bamford
That the scheduled March 14, 2024, Community Safety &
Well Being Advisory Committee meeting be moved to April
11, 2024 @ 7pm.
Carried
6. Other Business
C. Bamford raised the question of establishing a Community
Safety Zone along the full length of Westshore Boulevard,
noting two school crossings.
E. Knox to
investigate what is
required to begin a
recommendation to
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Page 6 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action
Items/Status
(include deadline
as appropriate)
Councillor S. Butt raised concerns regarding increased noise
complaints and the necessity for updated by-laws to address
these concerns.
C. Bamford shared that four Community Associations in Ward
1 partnered with DARS in the “Share the Love” food drive,
with participating grocery stores in Ajax and Pickering,
running February 14 - March 22, 2024. People are
encouraged to shop for suggested items at their grocery
stores and to donate.
Councillor S. Butt noted that the City of Pickering, through a
grant, paid the rent for one year for the food bank.
Council regarding
establishing a
Community Safety
Zone.
E. Knox to start a
conversation with
By-law to get
perspective.
C. Bamford to
provide details with
E. Knox to share.
7. Next Meeting
The next meeting is scheduled for April 11, 2024.
8. Adjournment
Moved by C. Paxton
That the meeting be adjourned.
Carried
Meeting Adjourned: 8:45 pm
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Corr. 08-24 04of MemoPJ(KERJNG
To: Mayor Ashe March 25, 2024
Members of Council
From: Elaine Knox
Community Safety & Well-Being Advisor
Copy: Chief Administrative Officer
Director, Community Services
(Acting) Division Head, Culture & Community Programming
City Clerk
Subject: Community Safety & Well-Being Advisory Committee
2023 Year End Report & 2024 Work Plan
Homelessness Subcommittee Mandate
The Community Safety & Well-Being Advisory Committee (CSWBAC) is pleased to submit, for
Council's information, the 2023 Committee Report and 2024 proposed Work Plan.
2023 Year End Report
In 2023, the CSWBAC was established. There was a total of three committee meetings held. The
Committee contributed to the following initiatives:
•Creation and establishment of Community Safety & Well-Being (CSWB) Draft Plan,
priorities, and action items.
•Reviewed, and participated in community consultations to inform the CSWB Plan, inclusive
of survey questions, outreach, and marketing plan. Analyzed survey results to provide input
in edits to draft plan.
•Reviewed, provided advice, and participated in the: Recreation & Parks -Ten Year Plan,
Draft Community Safety & Well-Being Plan, Draft Corporate Strategic Plan, and the Equity,
Diversity, and Inclusion Strategy. Members of the CSWBAC participated in the creation of
their Terms of Reference, and objectives for the Committee.
•Reviewed and provided endorsement of the following community safety and well-being
initiatives:
o Highway Traffic Act Amendments, Council Resolution #195/23
o Incorporating Intimate Partner Violence in CSWB Draft Plan, Council Resolution
#235/23
o Dedicated Advocacy Resource Support (OARS) Shower Program Renewal
o Vulnerable Sector Training, provided in partnership with Christian Faith Outreach
Centre (CFOC)
•Reviewed and provided feedback on the 2022 Annual CSWB Report
•Advocated for updates and action items in pertinence to Neighborhood Watch initiatives.
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•Participated in annual update to Council.
2024 Work Plan
The Community Services Department has a number of projects and initiatives planned for 2024
that will be presented to the CSWBAC for consultation which include, but are not limited to:
•Finalizing CSWB Final Plan and endorsement.
•Development of the 5-year CSWB Implementation Plan.
•Creating 2023 CSWB Annual Report.
•Planning Advisory Committee Presentations and Stakeholder Engagement. Examples
include Dedicated Advocacy Resource Support (OARS) Inc., Ajax Hub, Road Safety,
Housing & Affordability Plan presentations.
•Supporting Durham Regional Police Services in Neighborhood Watch initiatives.
•Creating a public education campaign around Community Safety.
•Continuing to support the Region of Durham's efforts to lead and implement the Region's
Community Safety & Well-Being Plan*.
•Collaborating with Durham Regional Police Service to promote safer communities*.
•Working with various staff to prioritize safety in the design of municipal infrastructure*.
•Collaborating with various staff to enhance safety through direct service and program
delivery*.
•Forming a Homelessness Subcommittee.
■ The Homelessness Subcommittee (HS) will identify key priorities and coordinate
opportunities for stakeholder and community engagement and provide community input
on matters relating to Homelessness & Basic Needs. This may include the development
of related policies, supporting advocacy and communication initiatives, and providing
advice on actions for consideration to the Community Safety & Well-Being Advisory
Committee (CSWBAC).
■ The Mandate for the Homelessness Subcommittee, set out in Attachment 1,
recommends that member composition include Two (2) Community Safety & Well-Being
Advisory Committee (CSWBAC) members; Dedicated Advocacy Resource Support
(OARS) Representative; Community Safety & Well-Being Advisor; Division Head,
Culture & Community Programming; Durham Region Representative, Housing Services;
Resident with lived experience, including service sector experience in social services,
housing, outreach, mental health, youth-at-risk, or directly impacted by homelessness;
and additional representatives from social service agencies/organizations and/or other
stakeholders, as required, that have subject matter expertise to share information and
resources, identify service needs and provide feedback to the Subcommittee for their
consideration.•The Homelessness Subcommittee meets quarterly, or as required, and shall meet a
minimum of three weeks prior to the CSWBAC meetings to allow sufficient time to
inform the CSWBAC Agenda.
*Strategic Actions identified in the City of Pickering Corporate Strategic Plan (2024-2028)
March 25, 2024 Page 2 of 3
Community Safety & Well-Being Advisory Committee - 8 -
Work of the CSWBAC includes:
•Consultation on community safety and well-being action items and proposed work plans.
•Providing feedback to staff on the development of community engagement initiatives
related to community safety and well-being.
•Acting as community safety champions and seek out partnership opportunities and
engagement initiatives.
•Reviewing new policy and procedure documents developed to support community safety
and well-being.
•Reporting to Council Annually through the committee's work plan.
ek
Attachment Homelessness Subcommittee Mandate
March 25, 2024 Page 3 of 3
Community Safety & Well-Being Advisory Committee - 9 -
04ofPJ(KERJNG
Attachment 1
Community Safety & Well-Being Homelessness Subcommittee
Mandate
The Homelessness Subcommittee (HS) will identify key priorities, coordinate and support
opportunities for stakeholder and community engagement, conduct research as required, and
provide input on matters relating to Homelessness & basic needs. This may include the
development of related policies, supporting advocacy and communication initiatives, and providing
advice on actions for consideration to the Community Safety & Well-Being Advisory Committee
(CSWBAC). The Subcommittee will work in co-ordination with Durham Region, other levels of
government, and community organizations to explore how best to address the needs of the
housing insecure population to include, but not limited to, services for mental health, substance
use, wrap-around services, and the assessment of transitional/supportive housing in Pickering.
The Subcommittee is comprised of non-voting members, with final decisions of action items
presented and voted on by the CSWBAC.
Composition
The HS shall have a membership of:
•Two (2) Community Safety & Well-Being Advisory Committee (CSWBAC) members;
•Dedicated Advocacy Resource Support (OARS) Representative;
•Community Safety & Well-Being Advisor;
•Division Head, Culture & Community Programming;
•Durham Region Representative, Housing Services; and
•Resident with lived experience, including service sector experience in social services,
housing, outreach, mental health, youth-at-risk, or directly impacted by homelessness.
•Additional representatives from social service agencies/organizations and/or other
stakeholders, as required, that have subject matter expertise to share information and
resources, identify service needs and provide feedback to the Subcommittee for their
consideration.
The term of the HS will reflect the term of the CSWBAC.
The Subcommittee will appoint a Chair, to be nominated by a member of the Subcommittee and
receive a majority vote to hold the position. Duties of the Chair include soliciting agenda items
from Committee members, facilitating the meeting by identifying the order of proceedings and
speakers, interpreting, and determining questions of procedure, ensuring active participation by all
Committee members, maintaining decorum, and following up on action items with Committee
members and Staff Liaisons.
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Schedule
The HS meets quarterly, or as required, on a set week and day to be determined at the first
meeting.
Meetings will be planned for a minimum of 3 weeks prior to the CSWBAC meetings to allow
sufficient time to inform the CSWBAC Agenda.
Definition
"Homelessness describes the situation of an individual, family or
community without stable, safe, permanent, appropriate housing, or
the immediate prospect, means and ability of acquiring it." (Canadian
Observatory on Homelessness, 2012)
References
Canadian Observatory on Homelessness. (2012). Canadian Definition of Homelessness.
Retrieved from Canadian Observatory on Homelessness:
https://www.homelesshub.ca/sites/default/files/COHhomelessdefinition.pdf.
March 25, 2024
Community Safety & Well-Being Homelessness Subcommittee
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