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HomeMy WebLinkAboutMarch 4, 2024 Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 1 Present: Mayor Kevin Ashe Councillors: M. Brenner L. Cook M. Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner A. Mostert - Manager, Landscape & Parks Development C. Whitaker - Manager, Sustainability, & Strategic Environmental Initiatives C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Butt. 2. Disclosure of Interest No disclosures of interest were noted. Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 2 3. Delegations 3.1 Andrea Smith, Policy Advisor, Corporate Initiatives, The Regional Municipality of Durham Lesley-Ann Foulds, Manager, Corporate Initiatives, The Regional Municipality of Durham Re: Durham Region’s 2025 Strategic Plan Andrea Smith, Policy Advisory, Corporate Initiatives and Lesley-Ann Foulds, Manager, Corporate Initiatives, appeared before the Committee and provided an update on the process to develop the Regional Municipality of Durham’s 2025 Strategic Plan. Through the aid of a PowerPoint Presentation, Ms. Foulds spoke to the purpose, approach to the development, and the timeline to implement the Strategic Plan. Ms. Smith discussed the various public engagement activities planned throughout the Region to seek input on the development of the Strategic Plan and commented that they had delegations scheduled for all eight local municipalities for the purpose of raising awareness of the process and to promote the online survey and art contest. Ms. Smith concluded the Region’s delegation by stating that the deadline to submit comments through the online survey was March 31, 2024. A brief discussion ensued between Members of the Committee, Ms. Smith and Ms. Foulds, regarding the timing to develop the Strategic Plan, the need to include evening sessions in the engagement opportunities, and whether the survey could be shared with Members of the Committee. 4. Matters for Consideration 4.1 Director, Engineering Services, Report ENG 03-24 Amberlea Tennis Club and Pickering Pickleball Club Inc. Licence Agreements Shadybrook Park, Tennis Court Expansion – Tender No. T2023-14 A brief question and answer period ensued between Members of the Committee and staff regarding: • confirmation that the Shared Use Schedule for the anticipated new multi-use court had been vetted by both the Pickering Pickleball Club and the Amberlea Tennis Club; and, • the timelines for the tender and the date of completion for the project. Recommendation: Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 3 Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club Inc. submitted as Attachment 2 of Report ENG 03-24, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That Tender No. T2023-14 for the Shadybrook Park Tennis Court Expansion as submitted by Zilli Construction Ltd. in the total tendered amount of $248,261.00 (HST included) be accepted; 4. That the total gross project cost of $291,669.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $262,657.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $262,657.00 as follows: a) the sum of $196,993.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from Development Charges – City’s Share Reserve; b) the sum of $65,664.00 available budget in capital project C10320.2318 as approved in the 2023 Capital Budget to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Engineering Services, Report ENG 04-24 Proposed All-way Stop Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 4 - Bainbridge Drive and Marshcourt Drive Recommendation: Moved by Councillor Cook Seconded by Councillor Nagy 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Bainbridge Drive and Marshcourt Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, City Development & CBO, Report SUS 01-24 Pickering Environmental Schools Grant - Results of the 2023 Funding A brief discussion ensued between Members of the Committee and staff regarding the allocation of grant funding to each of the three School Boards. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook That Report SUS 01-24 regarding the Pickering Environmental Schools Grant be received for information. Carried 4.4 Director, City Development & CBO, Report SUS 02-24 Termination of Whitby Green Standard Demonstration Project - Termination Agreement and Release A question and answer period ensued between Members of the Committee and staff regarding: Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 5 • confirmation that there had been no costs incurred to date, or other liability to the City of Pickering through the termination of the agreement; and, • whether the termination of the agreement would have any implications on future sustainability initiatives. Recommendation: Moved by Mayor Ashe Seconded by Councillor Brenner 1. That Report SUS 02-24, regarding the termination of the Whitby Green Standard Demonstration Project, be received; and, 2. That the Mayor and City Clerk be authorized to execute a Termination Agreement and Release between the Town of Whitby, City of Pickering, Region of Durham, Mattamy Development Corporation, and Clean Air Partnership, as set out in Attachment 1 of this report, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor. Carried 4.5 Director, City Development & CBO, Report SUS 03-24 Pickering Urban Agriculture Project Update - Council Resolutions #100/23 and #218/23 A question and answer period ensued between Members of the Committee and staff regarding: • whether the Report indicated any reluctance on the development industry to incorporate Urban Agriculture into their built form designs; • the favourable public interest in Urban Agriculture as outlined in the results of the survey; • whether Urban Agriculture would be incorporated in the City’s new Official Plan; • providing the timing of the next steps outlined in Section 4 of the Report pertaining to further support for Urban Agriculture in Pickering prior to the March 25th Council Meeting; and, • the progress that had been made to integrate Urban Agriculture in Pickering. Recommendation: Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 6 Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Report SUS 03-24 regarding Pickering Urban Agriculture Project Update, be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, City Development & City Solicitor, Report SUS 04-24 Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates - Council Resolutions #914/22 and #982/22 A question and answer period ensued between Members of the Committee and staff regarding: • providing the timelines on the next steps for the implementation and mechanisms for the enforcement of the Pickering Integrated Design Standards (ISDS) prior to the March 25th Council Meeting; • a request that staff re-circulate the ISDS Checklist prior to Council with staff noting that the Checklist would be revisited at the 4 year review of the ISDS and that Council would have input on the Checklist at that time; • whether the City is monitoring what developers are choosing for sustainable features in new building design construction and what mechanisms were in place for enforcement; and, • how stakeholders, including developers and residents, had been involved in the sustainable design standards process. Recommendation: Moved by Councillor Cook Seconded by Councillor Nagy 1. That Report SUS 04-24 regarding Pickering Integrated Sustainable Design Standards Implementation and Green Roof By-law Updates be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Draft Executive Committee Meeting Minutes March 4, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Pickles 7 Carried 5. Member Updates on Committees 5.1 There were no Committee updates from Members 6. Other Business 6.1 Councillor Pickles commented on the traffic concerns at Brock Road & Palmer Sawmill Road and asked staff to contact the Region to see if they would undertake the signalization study sooner than planned. 6.2 Councillor Pickles asked staff to contact the Royal Canadian Legion Branch 606 regarding the viability of displaying Veterans Banners on Elexicon hydro poles on Bayley Street and advised that he was giving Notice that he would bring forward a Motion on this matter if required. 6.3 Councillor Pickles gave Notice that he would be bringing forward a Motion regarding public recognition of former Mayors’ John (Jack) Anderson and Wayne Arthurs. 7. Adjournment Moved by Councillor Robinson Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 2:53 pm.