HomeMy WebLinkAboutJanuary 11, 2024Pickering Anti-Black Racism Taskforce
Agenda
January 11, 2024
Electronic Meeting - 7:00 pm
Chair: O. Grignon
For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611
clerks@pickering.ca
Members of the public may observe the meeting proceedings by viewing the livestream.
Page
1.Welcome and Call to Order O. Grignon
2.Review and Approval of Agenda O. Grignon
3.Disclosure of Interest O. Grignon
4.Approval of Minutes
4.1 November 2, 2023 1
5.Presentations
5.1
5.2
Erica Edwards, Program & Outreach Facilitator
Re: Durham Family & Cultural Centre - Black Joy Holiday Market Update
Ellen Tayles-Armstrong, Conservator & Taylor Little, Curatorial OfficerRe: City of Pickering – Gather & Grow Exhibit
6.Delegations
7.General Business
7.1 EDI Strategy Update J. San Antonio
7.2 Black History Month Celebration C. Canzius & D. David
7.3 Marketing & Promotions C. Canzius
7.4 2024 Work Plan O. Grignon
8.Correspondence
9.Other Business
10.Next Meeting
11.Adjournment
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Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
November 2, 2023
Hybrid Electronic Meeting 7:00 pm
Attendees: C. Canzius
A. Fraser
O. GrignonB. LoiseauP.MartinV. Shaw
K. Hanson
D. DavidD. DillK. PetroloMayor K. Ashe
S. Panylo, Diversity Initiatives & Community Engagement (DICE) Lead, DurhamChildren’s Aid SocietyK. Saunders, One Vision, One Voice Implementation Lead, Durham Children'sAid Society
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison)
C. Addo-Bekoe, Manager, People and Culture (Staff Liaison)D. YewWoon, Community Engagement Coordinator, Equity, Diversity & InclusionA. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: S. Mascoll
Z. DonaldsonC. Russell
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order
O. Grignon welcomed everyone to the meeting andcalled the meeting to order.
O. Grignon read the Land Acknowledgement andacknowledged the resignation of Karleen Smith
from the Taskforce.
2. Review and Approval of Agenda
Moved by V. Shaw Seconded by K. Hanson
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
That the November 2, 2023 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved.
Carried
3. Disclosure of Interest
No disclosures of interest were noted.
4. Approval of Minutes
Moved by K. Hanson
Seconded by V. Shaw
That the October 12, 2023 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved.
Carried 5. Presentations
5.1 Shailene Panylo, Diversity Initiatives & Community Engagement (DICE) Lead, Durham Children’s Aid Society Re: Initiatives at Durham Children’s Aid Society
K.Saunders, One Vision, One VoiceImplementation Lead, Durham Children's AidSociety and S. Panylo, Diversity Initiatives &Community Engagement (DICE) Lead, Durham
Children’s Aid Society, through the aid of aPowerPoint presentation, provided an overviewof the Durham Children’s Aid Society’s Anti-Black Racism Initiatives.
Discussion ensued amongst Taskforce Members
regarding:
•whether the Aunties, Uncles, and CousinsProgram is a model used by otherorganizations or in other jurisdictions;
and,
•whether there is a plan to provideeducation to frontline workers inhealthcare and other systems regarding
these initiatives.
6. Delegations
There were no delegations.
7. General Business
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.1 Draft 2024 Meeting Schedule and Format
O. Grignon solicited the Taskforce for feedbackon the meeting dates and times proposed for
2024 and asked whether the Taskforce wouldlike to keep the hybrid meeting format orwhether they would like to move to virtual(electronic) meetings.
Discussion ensued amongst Taskforce Members
regarding:
•concerns regarding the proposed January4, 2024 meeting date, and whetherJanuary 11, 2024 can be considered as
an alternative;
•concerns regarding the proposedFebruary 1, 2024 meeting date, andwhether February 8, 2024 can be
considered as an alternative;
•concerns regarding potential conflicts withMarch Break with the March 7, 2024meeting date; and,
•whether it is possible to run meetings fullyvirtual.
Moved by K. Petrolo
Seconded by D. Dill
1.That the following 2024 Meeting Schedule forthe Taskforce be approved:
January 11, 2024 – 7:00 pmFebruary 8, 2024 – 7:00 pm
March 7, 2024 – 7:00 pmApril 4, 2024 – 7:00 pmMay 2, 2024 – 7:00 pmJune 6, 2024 – 7:00 pmSeptember 12, 2024 – 7:00 pm
October 3, 2024 – 7:00 pmNovember 7, 2024 – 7:00 pm; and,
2. That Taskforce move to virtual meetingformat unless otherwise determined by the
Taskforce.
Carried
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.2 Terms of Reference
D. Dill provided an update regarding therevisions proposed for the Terms of Reference
including more inclusive language regardingBlack communities, the Executive positions, andSubcommittees.
Moved by K. Petrolo
Seconded by D. David
That the Terms of Reference as revised be approved, subject to administrative changes.
Carried
7.3 Work Plan
O. Grignon provided an update regarding theformation of the Taskforce’s Annual Work Plan.She indicated that D. David and S. Mascoll
indicated interest in being a part of a Work PlanWorking Group, but there had been no time tomeet yet.
J. San Antonio stated that the Work Plan typicallydoes include Taskforce-led events, so the
Taskforce would ideally prepare the Work Plan inadvance of any planned events.
Discussion ensued amongst Taskforce members regarding:
•whether the approval of the Work Plan isrequired to be voted on by the Taskforce;
•the anticipated completion of the Work
Plan by February 2024;
•clarification regarding the May 2024deadline for all Committee and TaskforceWork Plans provided by Policy ADM 040;
•whether the Taskforce can meet altogetherfor an ideation session to draft the WorkPlan;
•clarification regarding the open meeting
provisions in the Municipal Act that the
Taskforce is subject to;
J.SanAntonio to prepare aReport to Committee/Council
with the revised Terms ofReference as approved withany necessary administrativechanges. J. SanAntonio willshare the draft Report prior
to submission for theCommittee/Council agenda.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
•whether the Taskforce could considerholding two or more ideation sessions to
draft a Work Plan; and,
•whether support could be provided by theCity to scribe the ideas of the ideationsessions.
Mayor K. Ashe indicated that should the Taskforce require any support in facilitating the Work Plan ideation sessions, they can reach out to the Mayor’s Office.
7.4 Events Updates
Black Joy Holiday Market
O. Grignon provided an update to the Taskforceregarding the Black Joy Holiday Market Event,
and its recent approval by Council at the October
23, 2023 Council Meeting. She stated that 29vendors had qualified for a table at the event thusfar and that the application period was still open.O. Grignon solicited the Taskforce as to whether
any Members were interested in attending
upcoming planning meetings for this event, andindicated that insurance has been approved forthis event.
Discussion ensued amongst Taskforce Members
regarding:
•clarification whether the Taskforce wasleading the event or supporting the event;
•the importance of building capacity and
relationships between communityorganizations, the City, and theTaskforce; and,
•clarification regarding the location of the
event and ways in which TaskforceMembers would be expected to supportthe event.
Black History in Canada Workshop
O.Grignon, D. David, and B. Loiseau provided a
brief overview of the Black History in CanadaWorkshop that occurred on October 26, 2023,
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
and spoke to their experience attending the workshop.
Discussion ensued amongst Taskforce Members
regarding:
•whether the workshop was recorded forfuture viewing;
•whether the Taskforce could host a
similar workshop exploring the topicsmore in-depth in the future; and,
•the children’s book written by the
facilitator of the workshop.
Budget Updates
O. Grignon provided an update regarding the
Taskforce’s estimated remaining unallocatedbudget of $6,294.39.
O. Grignon proposed that the Taskforce allocate$2,000.00 towards Black History initiatives.
Discussion ensued amongst Taskforce Members regarding:
•clarification regarding whether the
Taskforce has a deadline of utilizing
budget fund by the end of the calendaryear;
•clarification regarding whether the
Taskforce would have involvement, or a
table at these events;
•concerns around what resources arebeing allocated to social media,
marketing, and promotion; and,
•whether it may be best to defer theTaskforce’s social media, marketing, andpromotion until details are finalized
around Taskforce-led events until 2024.
Moved by C.C. Canzius Seconded by Kenisha Hanson
That the Taskforce allocate $2,000.00 towards
Black History Month initiatives.
Carried
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.5 PABRT Booth & Display Enhancement Proposal
C. Canzius, through the aid of a PowerPoint
presentation, provided an overview of a proposalfor new promotional materials and enhancementsto the Taskforce’s Booth Display.
Discussion ensued:
•the spelling error on the Taskforce’sexisting tablecloths;
•whether the supplier of the tablecloth canbe contacted to fix the spelling error;
•clarification regarding the City’spurchasing processes; and,
•clarification regarding the pricing and
products available from D. Dill’spromotional product company.
Moved by V. Shaw Seconded by K. Hanson
That the Taskforce allocate the remaining balance of the 2023 Taskforce budget toward the purchase of promotional items.
Carried
O. Grignon to work with D.YewWoon to contact thetablecloth vendor to exploreoptions to replace the
tablecloths.
8. Correspondence
There was no correspondence.
9. Other Business
There was no other business.
10. Next Meeting
The next meeting is scheduled for January 11,
2024 at 7:00pm.
11. Adjournment
The meeting was adjourned.
Meeting Adjourned: 9:05 pm
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