The URL can be used to link to this page

Home My WebLink AboutNovember 2, 2023Page 1 of 7 Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce November 2, 2023 Hybrid Electronic Meeting 7:00 pm Attendees: C. Canzius A. Fraser O. GrignonB. LoiseauP.MartinV. Shaw K. Hanson D. DavidD. DillK. PetroloMayor K. Ashe S.Panylo, Diversity Initiatives & Community Engagement (DICE) Lead, DurhamChildren’s Aid SocietyK. Saunders, One Vision, One Voice Implementation Lead, Durham Children'sAid Society J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison) C. Addo-Bekoe, Manager, People and Culture (Staff Liaison)D.YewWoon, Community Engagement Coordinator, Equity, Diversity & InclusionA.MacGillivray, Committee Coordinator (Recording Secretary) Absent: S. Mascoll Z. DonaldsonC. Russell Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order O. Grignon welcomed everyone to the meeting andcalled the meeting to order. O. Grignon read the Land Acknowledgement andacknowledged the resignation of Karleen Smith from the Taskforce. 2. Review and Approval of Agenda Moved by V. Shaw Seconded by K. Hanson Page 2 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) That the November 2, 2023 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved. Carried 3. Disclosure of Interest No disclosures of interest were noted. 4. Approval of Minutes Moved by K. Hanson Seconded by V. Shaw That the October 12, 2023 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved. Carried 5. Presentations 5.1 Shailene Panylo, Diversity Initiatives & Community Engagement (DICE) Lead, Durham Children’s Aid Society Re: Initiatives at Durham Children’s Aid Society K.Saunders, One Vision, One VoiceImplementation Lead, Durham Children's AidSociety and S. Panylo, Diversity Initiatives &Community Engagement (DICE) Lead, Durham Children’s Aid Society, through the aid of aPowerPoint presentation, provided an overviewof the Durham Children’s Aid Society’s Anti-Black Racism Initiatives. Discussion ensued amongst Taskforce Members regarding: •whether the Aunties, Uncles, and CousinsProgram is a model used by otherorganizations or in other jurisdictions; and, •whether there is a plan to provideeducation to frontline workers inhealthcare and other systems regarding these initiatives. 6. Delegations There were no delegations. 7. General Business Page 3 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 7.1 Draft 2024 Meeting Schedule and Format O. Grignon solicited the Taskforce for feedbackon the meeting dates and times proposed for 2024 and asked whether the Taskforce wouldlike to keep the hybrid meeting format orwhether they would like to move to virtual(electronic) meetings. Discussion ensued amongst Taskforce Members regarding: •concerns regarding the proposed January4, 2024 meeting date, and whetherJanuary 11, 2024 can be considered as an alternative; •concerns regarding the proposedFebruary 1, 2024 meeting date, andwhether February 8, 2024 can be considered as an alternative; •concerns regarding potential conflicts withMarch Break with the March 7, 2024meeting date; and, •whether it is possible to run meetings fullyvirtual. Moved by K. Petrolo Seconded by D. Dill 1.That the following 2024 Meeting Schedule forthe Taskforce be approved: January 11, 2024 – 7:00 pmFebruary 8, 2024 – 7:00 pm March 7, 2024 – 7:00 pmApril 4, 2024 – 7:00 pmMay 2, 2024 – 7:00 pmJune 6, 2024 – 7:00 pmSeptember 12, 2024 – 7:00 pm October 3, 2024 – 7:00 pmNovember 7, 2024 – 7:00 pm; and, 2. That Taskforce move to virtual meetingformat unless otherwise determined by the Taskforce. Carried Page 4 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 7.2 Terms of Reference D. Dill provided an update regarding therevisions proposed for the Terms of Reference including more inclusive language regardingBlack communities, the Executive positions, andSubcommittees. Moved by K. Petrolo Seconded by D. David That the Terms of Reference as revised be approved, subject to administrative changes. Carried 7.3 Work Plan O. Grignon provided an update regarding theformation of the Taskforce’s Annual Work Plan.She indicated that D. David and S. Mascoll indicated interest in being a part of a Work PlanWorking Group, but there had been no time tomeet yet. J. San Antonio stated that the Work Plan typicallydoes include Taskforce-led events, so the Taskforce would ideally prepare the Work Plan inadvance of any planned events. Discussion ensued amongst Taskforce members regarding: •whether the approval of the Work Plan isrequired to be voted on by the Taskforce; •the anticipated completion of the Work Plan by February 2024; •clarification regarding the May 2024deadline for all Committee and TaskforceWork Plans provided by Policy ADM 040; •whether the Taskforce can meet altogetherfor an ideation session to draft the WorkPlan; •clarification regarding the open meeting provisions in the Municipal Act that the Taskforce is subject to; J.SanAntonio to prepare aReport to Committee/Council with the revised Terms ofReference as approved withany necessary administrativechanges. J. SanAntonio willshare the draft Report prior to submission for theCommittee/Council agenda. Page 5 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) •whether the Taskforce could considerholding two or more ideation sessions to draft a Work Plan; and, •whether support could be provided by theCity to scribe the ideas of the ideationsessions. Mayor K. Ashe indicated that should the Taskforce require any support in facilitating the Work Plan ideation sessions, they can reach out to the Mayor’s Office. 7.4 Events Updates Black Joy Holiday Market O. Grignon provided an update to the Taskforceregarding the Black Joy Holiday Market Event, and its recent approval by Council at the October 23, 2023 Council Meeting. She stated that 29vendors had qualified for a table at the event thusfar and that the application period was still open.O. Grignon solicited the Taskforce as to whether any Members were interested in attending upcoming planning meetings for this event, andindicated that insurance has been approved forthis event. Discussion ensued amongst Taskforce Members regarding: •clarification whether the Taskforce wasleading the event or supporting the event; •the importance of building capacity and relationships between communityorganizations, the City, and theTaskforce; and, •clarification regarding the location of the event and ways in which TaskforceMembers would be expected to supportthe event. Black History in Canada Workshop O.Grignon, D. David, and B. Loiseau provided a brief overview of the Black History in CanadaWorkshop that occurred on October 26, 2023, Page 6 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) and spoke to their experience attending the workshop. Discussion ensued amongst Taskforce Members regarding: •whether the workshop was recorded forfuture viewing; •whether the Taskforce could host a similar workshop exploring the topicsmore in-depth in the future; and, •the children’s book written by the facilitator of the workshop. Budget Updates O. Grignon provided an update regarding the Taskforce’s estimated remaining unallocatedbudget of $6,294.39. O. Grignon proposed that the Taskforce allocate$2,000.00 towards Black History initiatives. Discussion ensued amongst Taskforce Members regarding: •clarification regarding whether the Taskforce has a deadline of utilizing budget fund by the end of the calendaryear; •clarification regarding whether the Taskforce would have involvement, or a table at these events; •concerns around what resources arebeing allocated to social media, marketing, and promotion; and, •whether it may be best to defer theTaskforce’s social media, marketing, andpromotion until details are finalized around Taskforce-led events until 2024. Moved by C.C. Canzius Seconded by Kenisha Hanson That the Taskforce allocate $2,000.00 towards Black History Month initiatives. Carried Page 7 of 7 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 7.5 PABRT Booth & Display Enhancement Proposal C. Canzius, through the aid of a PowerPoint presentation, provided an overview of a proposalfor new promotional materials and enhancementsto the Taskforce’s Booth Display. Discussion ensued: •the spelling error on the Taskforce’sexisting tablecloths; •whether the supplier of the tablecloth canbe contacted to fix the spelling error; •clarification regarding the City’spurchasing processes; and, •clarification regarding the pricing and products available from D. Dill’spromotional product company. Moved by V. Shaw Seconded by K. Hanson That the Taskforce allocate the remaining balance of the 2023 Taskforce budget toward the purchase of promotional items. Carried O. Grignon to work with D.YewWoon to contact thetablecloth vendor to exploreoptions to replace the tablecloths. 8. Correspondence There was no correspondence. 9. Other Business There was no other business. 10. Next Meeting The next meeting is scheduled for January 11, 2024 at 7:00pm. 11. Adjournment The meeting was adjourned. Meeting Adjourned: 9:05 pm