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December 11, 2023
Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may attend the meeting in person or may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. 4:30 pm In Camera Council Page 1. Call to Order/Roll Call 2. Moment of Reflection Mayor Ashe will call for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Council Minutes, November 27, 2023 1 (Confidential In Camera Council Minutes, November 27, 2023, provided under separate cover) Executive Committee Minutes, December 4, 2023 31 Planning & Development Committee Minutes, December 4, 2023 47 6. Presentations 7. Question Period 8. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the online delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 5 minutes shall be allotted for each delegation. Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 8.1 Mike Garvey, Pickering Pickleball Club (In Person) Re: Report ENG 16-23 Dedicated Outdoor Pickleball Court Options – South Pickering 9. Correspondence 9.1 Corr. 37-23 55 The Association of Municipalities of Ontario (AMO) Re: Policy Update - Social and Economic Prosperity Review Note: This item of correspondence was referred from the November 27, 2023 Council Meeting. Recommendation: 1. That Corr. 37-23, from the Association of Municipalities of Ontario (AMO), dated October 18, 2023, regarding Policy Update - Social and Economic Prosperity Review, be received and endorsed; and, 2. That a copy of this resolution be forwarded to the Honourable Premier Doug Ford, the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, and The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge. 10. Report EC 09-23 of the Executive Committee held on December 4, 2023 Refer to Executive Committee Agenda pages: 10.1 Director, Corporate Services & City Solicitor, Report LEG 06-23 1 The Corporation of the City of Pickering - Corporate Strategic Plan Recommendation: 1. That Council endorse 2024-2028 Corporate Strategic Plan, as set out in Attachment 1; Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That staff be directed to develop an operational plan to establish how the Corporate Strategic Plan will guide the City’s operations on an ongoing basis; 3. That the work plans for each Department shall be consistent with the operational plan, and incorporate the actions set out in the Corporate Strategic Plan, with those actions being reflected in the annual current and capital budgets of the City on an ongoing basis; 4. That staff be directed to report annually to Council on the progress of the Corporate Strategic Plan; and, 5. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the Recommendations in this Report. 10.2 Director, City Development & CBO, Report BLD 01-23 41 Building By-law Amendments under the Building Code Act Recommendation: 1. That BLD 01-23 regarding Building By-law Amendments under the Building Code be received for information; 2. That the City’s Building By-law 7362/14, as amended, which provides for the administration and enforcement of the Building Code Act, 1992 within the City of Pickering, be repealed, and that the new City Building By-law, as set out in Attachment #1 to Report BLD 01-23, be approved, finalized, and forwarded to Council for enactment; and, 3. That City officials be authorized to undertake the necessary actions to give effect to Council’s decision. 10.3 (Acting) Director, Community Services, Report CS 32-23 75 Interim Program Space in Seaton Update Seaton Commercial Plaza (Taunton Road and Peter Matthews) Recommendation: Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Report CS 32-23, regarding Interim Program Space in Seaton Update, be received; 2. That staff be directed to continue discussions with the ownership group of the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive to negotiate lease terms for commercial space, and report back to Council in Q2, 2024; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. 10.4 (Acting) Director, Community Services, Report CS 33-23 83 City Property Naming - Doubles Squash Courts Recommendation: 1. That Council approve to name the doubles squash courts at the Chestnut Hill Developments Recreation Complex, the Ian Parsons Doubles Squash Courts; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.5 (Acting) Director, Community Services, Report CS 34-23 94 Civic Awards Policy - Repeal of By-law Recommendation: 1. That Report CS 34-23 regarding the Civic Awards Policy be received; 2. That Council approve CUL 150, Civic Awards Policy, as set out in Attachment #1 to this Report; 3. That the By-law included in Attachment #4 to this Report be enacted to repeal By-law #1448/82, a By-law establishing the Civic Recognition Committee; and, Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.6 (Acting) Director, Community Services, Report CS 35-23 106 Animal Poisoning Prevention - Pest Management Policy - Rodenticides Education Campaign Recommendation: 1. That Report CS 35-23 regarding Animal Poisoning Prevention be received; 2. That Council approve CUL 160 Pest Management Policy, as set out in Attachment 1 to this report; 3. That Council approve the Rodenticides Educational Campaign as set out in Attachment 2 to this report; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.7 (Acting) Director, Community Services, Report CS 36-23 121 Highway Traffic Act Amendments - Community Safety and Well-Being Committee Recommendation: 1. That Report CS 36-23, regarding Highway Traffic Act Amendments, Community Safety and Well-Being be received; 2. That further to the recommendation of the Community Safety and Well-Being Committee, that Council be requested to send a letter to the Ontario Minister of Transportation and the Ontario Minister of Municipal Affairs and Housing requesting an amendment to the Highway Traffic Act s.205.1, to allow municipalities to locate a temporary Automated Speed Enforcement system on any roadway under the jurisdiction of the municipality, as determined by the municipality, and not restricted to only community safety zone and school safety zones; and, Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the letter be copied to the local area Minister of Provincial Parliament, the Association of Municipalities in Ontario, and all Durham Region area municipalities. 10.8 Director, Engineering Services, Report ENG 14-23 126 Proposed Community Safety Zone Extension Rosebank Road – Toynevale Road to Maitland Drive Recommendation: 1. That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to extend the south limit of the Community Safety Zone on Rosebank Road from Dahlia Crescent/Cowan Circle to Maitland Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.9 Director, Engineering Services, ENG 15-23 132 Detail Design for Sixth Concession Road Reconstruction and Bridge Rehabilitation Project Request for Proposal No. RFP2023-17 Recommendation: 1. That Request for Proposal No. RFP2023-17, submitted by The Greer Galloway Group Inc., for the Detail Design of Sixth Concession Road Reconstruction and Bridge Rehabilitation in the amount of $371,147.37 (HST included), be accepted; 2. That the total gross project cost of $415,685.00 (HST included), including the fee amount, and other associated costs, and the total net project cost of $374,337.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,337.00 as follows: Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca a) the sum of $225,000.00 to be funded by a transfer from the Roads & Bridges Reserve Fund as approved in the 2017 and 2018 Capital Budgets; b) the additional sum of $149,337.00 to be funded by a transfer from the Rate Stabilization Reserve to cover the remaining over expenditure; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.10 Director, Engineering Services, Report ENG 16-23 137 Dedicated Outdoor Pickleball Court Options – South Pickering Recommendation: 1. That Report ENG 16-23 regarding dedicated outdoor pickleball court options in South Pickering be received; 2. That staff be directed to continue discussions with the Toronto and Region Conservation Authority with respect to possible arrangements for a dedicated pickleball facility in the Petticoat Creek Conservation Park; 3. That staff be directed to continue the investigation of a potential site for a dedicated outdoor pickleball facility within South Pickering through the Recreation and Parks Master Plan update, and to continue dialogue with the 1st Pickering Pickleball Club regarding site selection and facility design; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.11 Director, Finance & Treasurer, Report FIN 19-23 142 2022 Building Permit Stabilization Reserve Fund Recommendation: It is recommended that Report FIN 19-23 from the Director, Finance & Treasurer regarding the 2022 Building Permit Stabilization Reserve Fund be received for information. Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 10.12 Director, Finance & Treasurer, Report FIN 20-23 145 2024 Interim Levy and Interim Tax Instalment Due Dates Recommendation: 1. That an interim property tax levy be adopted for all realty property classes for 2024; 2. That the interim property tax levy instalment due dates be February 26 and April 26, 2024; 3. That the attached draft By-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.13 Director, Finance & Treasurer, Report FIN 21-23 150 2024 Interim Spending Authority Recommendation: 1. That the 2024 Interim Operating Expenditures be approved at 50 percent of the prior year’s budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2024 Current Budget by Council; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.14 Director, Finance & Treasurer, Report FIN 22-23 153 2024 Temporary Borrowing By-law Recommendation: 1. That the temporary borrowing limit of $66 million be established to meet 2024 current expenditures pending receipt of taxes and other revenues for the period of January 1 to September 30, 2024 inclusive, and $33 million thereafter until December 31, 2024; Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the temporary borrowing limit for capital purposes for 2024 be established at $73 million; 3. That the attached draft By-law providing for the temporary borrowing of monies be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10.15 Director, Operations, Report OPS 34-23 158 Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay - Results of 2023 Pilot Project Recommendation: That Report OPS 34-23 regarding Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay be received for information. 10.16 Director, City Development & CBO, Report PLN 38-23 161 Streamlining the Development Application Review Process - RFP 2023-4 Recommendation: 1. That proposal for Request for Proposal No. RFP 2023-4 submitted by Dillon Consulting Limited, for the Streamlining the Development Application Review Process, in the amount of $214,669.00 (excluding HST), be accepted; 2. That the net project cost of $218,447.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $218,447.00 for these consulting services in the amount from the Approved 2023 Current Budget from Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to this Report. Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 10.17 Director, City Development & CBO, Report PLN 42-23 166 Heritage Property Tax Relief Program By-law Recommendation: 1. That the Heritage Property Tax Relief Program and By-law be approved, as set out in Appendix I to Report PLN 42-23, and be enacted by Council; 2. That Council delegates the Director, City Development & CBO to execute the Heritage Easement Agreement for Eligible Properties as described in the Heritage Property Tax Relief Program By-law; 3. That the City Clerk give notice of this by-law to the Ministry of Finance and the Region of Durham within 30 days of the passing of the by-law; and, 4. That the appropriate City of Pickering officials be authorized to take actions as necessary to implement the recommendations of this report. 11. Report PD 09-23 of the Planning & Development Committee held on December 4, 2023 Refer to Planning & Development Agenda pages: 11.1 Director, City Development & CBO, Report PLN 40-23 1 Delegation of Land Division Responsibilities from the Region of Durham to the City of Pickering Recommendation: 1. That the Draft By-law to constitute the Committee of Adjustment under the Planning Act, and to authorize the Committee to grant approval of both minor variance and consent for land severance applications, within the City of Pickering, effective January 1, 2024, as set out in Appendix I to Report PLN 40-23, be finalized and forwarded to Council for enactment; 2. That the Draft By-law to authorize the Director, City Development & CBO, or a designate, to grant approval of technical consent applications (including easements, lot line adjustments, title Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca validations, and leases or mortgages greater than 21 years), within the City of Pickering, effective January 1, 2024, as set out in Appendix II to Report PLN 40-23, be finalized and forwarded to Council for enactment; 3. That the revised Terms of Reference, pertaining to the expanded role of the Committee of Adjustment to consider consent for land severance applications, as set out in Appendix III to Report PLN 40-23, be approved; 4. That Council direct staff to initiate an amendment to the Pickering Official Plan, to amend the policies to expand the role of the Committee of Adjustment to include consent for land severance applications; to recognize the delegation of authority to the Director, City Development & CBO, or a designate, to grant approval of technical consent applications; and to set out the requirement for mandatory pre-consultation prior to the submission of a consent application; and, 5. That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations of this report. 11.2 Director, City Development & CBO, Report PLN 41-23 20 Bill 23: Provincial Legislation Changes to the Ontario Heritage Act and Priority Properties for Designation Recommendation: 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated September 27, 2023, to designate 1294 Kingston Road (Liverpool House), 450 Finch Avenue (Dixon House), and 4993 Brock Road, under Section 29, Part IV of the Ontario Heritage Act; 2. That Council support the completion of Cultural Heritage Evaluation Reports for 1027-1031 Dunbarton Road, and 4953 Brock Road to determine their Cultural Heritage Value or Interest, and whether the properties are candidates for designation under Part IV of the Ontario Heritage Act; Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3.That appropriate City of Pickering officials further investigate themerits of designating 401 Kingston Road and 1 Evelyn Avenueunder Section 29, Part IV of the Ontario Heritage Act, and report back to Council by no later than the first quarter of 2024; and, 4.That appropriate City of Pickering officials be directed to takenecessary actions to designate 1294 Kingston Road, 450 FinchAvenue, and 4993 Brock Road under Section 29, Part IV of the Ontario Heritage Act, and include the properties on the City of Pickering Municipal Heritage Register. 12.New and Unfinished Business 12.1 Chief Administrative Officer, Report CAO 11-23 68 Opportunity for Petticoat Creek Conservation Park Consultant Delegation: Shawn Oakley, Real Estate Advisory, KPMG LLP (In Person) Recommendation: That Report CAO 11-23 regarding Opportunity for Petticoat Creek Conservation Park be received for information. 12.2 Chief Administrative Officer, Report CAO 12-23 106 Pickering Anti-Black Racism Taskforce -Revised Terms of Reference Recommendation: 1.That Council endorse the revised Terms of Reference for thePickering Anti-Black Racism Taskforce, as set out in Attachment 1; 2.That the term of Pickering Anti-Black Racism Taskforce membersappointed on March 27, 2023, by Resolution #147/23 be amended to end on November 14, 2026, in accordance with Section 6 of theupdated Terms of Reference; and, 3.That the appropriate officials of the City of Pickering be authorizedto take the necessary actions as indicated in this report. Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 12.3 Director, Finance & Treasurer, Report FIN 23-23 120 2024 User Fees Recommendation: 1. That Council approve the attached General Municipal Fees and Charges By-law to amend By-laws 6191/03 and 7362/14, and incorporate User Fee Schedule I into the 2024 Current Budget; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 12.4 Director, Finance & Treasurer, Report FIN 24-23 170 Restructuring of Reserves and Reserve Funds Recommendation: 1. That Report FIN 24-23 of the Director, Finance & Treasurer be received; 2. That the Director, Finance & Treasurer be authorized to: a) Transfer the balance in the Community Facilities Reserve Fund as at December 31, 2023 to the Facilities Reserve and close the Community Facilities Reserve Fund; b) Transfer the balances in the following reserves as at December 31, 2023 to the Facilities Reserve and close the reserves: • Contingency – True Sports Reserve • Surcharge – Program Reserve • Surcharge – Dunbarton Pool Reserve • Surcharge – Don Beer Arena Reserve • Surcharge – Rec Complex Core Reserve • Surcharge – Rec Complex Pool Reserve • Surcharge – Rec Complex Arena Reserve • Accessibility Initiatives Reserve • Minor Buildings Replacement Reserve Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca c) Transfer the balance in Contingency – Miscellaneous Reserve as at December 31, 2023 to the Rate Stabilization Reserve and close the Contingency – Miscellaneous Reserve; d) Transfer the balance in Accelerated Infrastructure Program Reserve as at December 31, 2023 to the Roads & Bridges Reserve Fund and close the Accelerated Infrastructure Program Reserve; e) Transfer the balance in the Capital Works Reserve Fund as at December 31, 2023 to the Parks Reserve and close the Capital Works Reserve Fund; and f) Close the Seaton FIA Reserve. 3. That the Replacement of Capital Equipment Reserve be renamed the Information Technology Reserve; 4. That the Major Equipment Replacement Reserve be renamed the Equipment Replacement Reserve; 5. That the Federal Gas Tax Reserve Fund be renamed the Canada Community Building Reserve Fund and the draft By-law, included as Attachment 1 to Report FIN 24-23, to rename the reserve fund and repeal the Federal Gas Tax Reserve Fund By-law Number 6609/05, be approved, and enacted to reflect this name change; 6. That the draft By-law, included as Attachment 2 to Report FIN 24- 23, to repeal the Community Facilities Development Reserve Fund By-law Number 357/76 be approved and enacted; 7. That the draft By-law, included as Attachment 3 to Report FIN 24-23, to repeal the Capital Works Reserve Fund By-law Number C9/1980, be approved and enacted; and, 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 12.5 Director, Finance & Treasurer, Report FIN 25-23 183 St. Paul’s On-The-Hill Grant Request Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1. That Report FIN 25-23 of the Director, Finance & Treasurer be received; 2. That Council approve a grant in the amount of $8,763.52 to St. Paul’s On-The-Hill and this expense be funded from account 503040.11100; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 12.6 Director, Corporate Services & City Solicitor, Report LEG 07-23 186 Expropriation of Easement at Tribute (Liverpool) Inc. Site - Walnut Lane Extension - Part Lot 23, Concession 1, Northwest corner of Liverpool Road and Highway 401 Recommendation: 1. That authority be granted to City of Pickering staff to initiate expropriation proceedings for the acquisition of an easement interest held by Wildav International Developments Limited over lands owned by Tribute (Liverpool) Inc. for the purposes of building an extension of Walnut Lane, as depicted in Attachment 1; 2. That authority be granted to City of Pickering staff to serve and publish Notices of Application for Approval to Expropriate the said easement interest as described in Recommendation 1 of this Report, and to forward to the Ontario Land Tribunal any requests for hearing received, to attend the hearings to present the City of Pickering’s position, and to present the Ontario Land Tribunal’s recommendations to City Council for consideration; 3. That authority be granted to the City Clerk and the Mayor to execute any notices and forms as may be statutorily mandated by the Expropriations Act, R.S.O. 1990, c. E.26 to give effect to Recommendation 2 in this Report, including the Notices of Application of Approval to Expropriate; and, Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. 13. Motions and Notice of Motions 14. By-laws 14.1 By-law 8057/23 Being a by-law to provide for the administration and enforcement of the Building Code Act, 1992 within the City of Pickering. [Refer to Item 4.2 Report BLD 01-23, page 41 of the Executive Committee Agenda] 14.2 By-law 8058/23 Being a by-law to repeal By-Law 1448/82, a by-law to establish a Civic Recognition Committee. [Refer to Item 4.5 Report CS 43-23, page 94 of the Executive Committee Agenda] 14.3 By-law 8059/23 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Item 4.8 Report ENG 14-23, page 126 of the Executive Committee Agenda] 14.4 By-law 8060/23 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2024. [Refer to Item 4.12 Report FIN 20-23, page 145 of the Executive Committee Agenda] 14.5 By-law 8061/23 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2024. [Refer to Item 4.14 Report FIN 22-23, page 153 of the Executive Committee Agenda] Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 14.6 By-law 8062/23 Being a by-law to provide property tax relief to eligible heritage property in the City of Pickering. [Refer to Item 4.17 Report PLN 42-23, page 166 of the Executive Committee Agenda] 14.7 By-law 8063/23 Being a by-law to constitute a Committee of Adjustment under the Planning Act, R.S.O. 1990 c. P13. [Refer to Item 4.1 Report PLN 40-23, page 1 of the Planning & Development Committee Agenda] 14.8 By-law 8064/23 Being a by-law to delegate to the Director, City Development & CBO authority of the Council of The Corporation of the City of Pickering, under the Planning Act, R.S.O. 1990 c. P13. [Refer to Item 4.1 Report PLN 40-23, page 1 of the Planning & Development Committee Agenda] 14.9 By-law 8065/23 126 Being a by-law to amend By-law No. 6191/03 and 7362/14 to confirm General Municipal Fees [Refer to Item 12.3 Report FIN 23-23] 14.10 By-law 8066/23 179 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Canada Community Building Reserve Fund. [Refer to Item 12.4 Report FIN 24-23] 14.11 By-law 8067/23 181 Being a by-law to repeal By-law 357/76 being a By-law to establish a Reserve Fund (known as the Reserve Fund for Community Facilities Development). [Refer to Item 12.4 Report FIN 24-23] 14.12 By-law 8068/23 182 Being a by-law to repeal By-law C9/1980 being a By-law to amend the Town of Pickering Municipal Code to establish a reserve fund for the Financing of a Capital Works Program. [Refer to Item 12.4 Report FIN 24-23] Council Meeting Agenda December 11, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 14.13 By-law 8069/23 190 Being a by-law to appoint Melissa Levesque as a Municipal Law Enforcement Officer for the purpose of enforcing the by-laws of The Corporation of the City of Pickering. 15. Confidential Council – Public Report 16. Regional Councillor Updates 17. Other Business 18. Confirmatory By-law 19. Adjournment Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations L. Gibbs - (Acting) Director, Community Services J. Halsall - Division Head, Finance R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects C. Rose - Chief Planner J. Litoborski - Manager, Municipal Law Enforcement Services C. Whitaker - Manager, Manager, Sustainability & Strategic Environmental Initiatives S. Cassel - City Clerk (left the meeting at 10:11 p.m.) P. Furnell - Supervisor, Building Permits C. Redmond - (Acting) Deputy Clerk A. MacGillivray - Committee Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement - 1 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 9.2, Corr. 36-23 from Jon Franke, Senior Vice President, Pickering Nuclear, Ontario Power Generation regarding a Request for the City of Pickering’s Support or Refurbishing Pickering Nuclear Generating Station Units 5 to 8, as her partner is employed at Ontario Power Generation. 5. Adoption of Minutes Resolution #322/23 Moved by Councillor Pickles Seconded by Councillor Butt Council Minutes, October 23, 2023 Executive Committee Minutes, November 6, 2023 Special Council Minutes, November 6, 2023 Planning & Development Committee Minutes, November 6, 2023 Special Council Minutes, November 16, 2023 Carried 6. Presentations There were no presentations. 7. Question Period There were no questions posed by members of the public during Question Period. 8. Delegations Resolution #323/23 Moved by Councillor Butt Seconded by Councillor Robinson That the rules of procedure be suspended to allow one additional delegation, under Section 8 of the Agenda, regarding Report PLN 39-23. Carried - 2 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 8.1 Margaret Bowie, President, Rougemount Community & Recreation Association Abdullah Mir, Vice President, Rougemount Community & Recreation Association Joe Pacione, Treasurer, Rougemount Community & Recreation Association Oliver Rohn, Technical Director, Rougemount Community & Recreation Association Joseph Poon, Membership Director, Rougemount Community & Recreation Association Re: Introduction of the Rougemount Community & Recreation Association (RCRA) Margaret Bowie, President, Rougemount Community & Recreation Association, and fellow members, appeared before Council to introduce the newly formed Rougemount Community & Recreation Association. Ms. Bowie stated that the Association was formed by the residents of the Rougemount area to encourage community engagement and to share information regarding community activities, community fundraisers and participation in other charitable activities. Ms. Bowie introduced Mr. Mir, Mr. Pacione, Mr. Rohn, and Mr. Poon and noted their respective roles in the Association and spoke to the upcoming activities that were planned. A question and answer period ensued between Members of Council, Ms. Bowie, Mr. Mir, Mr. Pacione, Mr. Rohn, and Mr. Poon regarding: • where and how often the Association would meet; • the details of the upcoming inaugural and joint town hall meeting at the George Ashe Library & Community Centre on February 12, 2024; and, • whether the Association was aware of the City’s Respectful Conduct Policy. 8.2 Charlene Herbst, Pickering Resident Re: The Impact of Immigration on Low-Income Pickering Residents Charlene Herbst, Pickering Resident, appeared before Council speaking to Canada’s involvement with the United Nation’s (UN’s) Agenda 21 and the alleged impact this had on various levels of government. Ms. Herbst made note of a “municipal primer” issued to various cities in 1994 from the International Council on Local and Environmental Initiatives (ICLEI) that allegedly contained direction regarding the restructuring of governments and raised concerns with the City’s status as a corporation. She made the claim that elected Members of Council did not swear an oath of office to represent the people of Pickering and spoke to the importance of engaging Pickering residents in community planning rather than unelected international organizations. Ms. Herbst expressed concerns with international organizations threatening the sovereignty of Canada through international contracts and public-private partnerships and noted that she would be sending information packages to Council in the coming days. - 3 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 A question and answer period ensued between Members of Council, and Ms. Herbst regarding: • clarification regarding the purpose and work of ICLEI; • clarification regarding the impacts to Canada and the sub levels of government as a result of a signed international agreement in 1992; • clarification regarding the Oath of Office that was signed by Members of Council under the provisions of the Municipal Act; • concerns regarding whether Members of Council act for public or private interests; and, • clarification that the City of Pickering is a corporation under the Municipal Act and not a for-profit corporation. 8.3 Mike Borie, Pickering Resident Re: Report PLN 39-23 Environmental Registry of Ontario Posting 019-7739 and 019-7735 Proposal to return lands to the Greenbelt – Bill 136, Greenbelt Statute Law Amendment Act, 2023, and New Act regarding the Duffins Rouge Agricultural Preserve Easements and Covenants Mike Borie, Pickering Resident, appeared before Council to speak to Report PLN 39-23. Mr. Borie spoke to his inability to reconcile Report PLN 39-23 and a Backgrounder Document from the Ministry of Natural Resources, dated October 31, 2005, regarding the Proposed Duffins Rouge Agricultural Preserve Act. Mr. Borie spoke to the environmental easement that purchasers of land in the Duffins Rouge Agricultural Preserve (DRAP) were required to agree to, that protected the land for agricultural uses only in perpetuity. He noted the lower price of the lands due to the easement for agricultural uses and suggested that if the City was committed to the permanence of agricultural use for the lands, then the section in the Report regarding the Growth Management Study in Section 3.4.1 was not necessary. Mr, Borie spoke to the importance of preserving the DRAP, the Rouge National Urban Park, and the Federal Lands for future generations and suggested that Council reconfirm its support for agricultural use of lands within the DRAP in perpetuity. He also encouraged Council to embrace the vision of the Central Pickering Development Plan (CPDP) and inquired as to whether this vision, including the preservation of agricultural land use in the DRAP, could be enshrined in the City’s Official Plan. Mr. Borie concluded his remarks questioning why the City issued a letter requesting to repeal the CPDP, and why the opinion of over 30 delegations at the Special Council Meeting held on December 5, 2022 was not mentioned in the Report. 8.4 Don Harvey, Cherrywood Residents Group June Enright, Cherrywood Residents Group - 4 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 Re: Report PLN 39-23 Environmental Registry of Ontario Posting 019-7739 and 019-7735 Proposal to return lands to the Greenbelt – Bill 136, Greenbelt Statute Law Amendment Act, 2023, and New Act regarding the Duffins Rouge Agricultural Preserve Easements and Covenants Don Harvey and June Enright appeared before Council regarding Report PLN 39-23. Mr. Harvey provided an overview of his concerns with the Report including the history of the protections applied to the DRAP, the parties that the land was sold to, the properties being subject to a Memorandum of Understanding with the City, and the easements signed by purchasers that preserved the land for agriculture purposes only. Mr. Harvey raised concerns regarding the funding of the 2004 Growth Management Study by developers that owned the subject lands and spoke to the timeline of the City lifting the agricultural easements and the Province’s introduction of the Duffins Rouge Agricultural Preserve Act. Mr. Harvey commented that the Report had a history that was incomplete and did not clearly indicate the City’s position on the proposed legislation. 9. Correspondence 9.1 Corr. 35-23 The Association of Municipalities of Ontario (AMO) Re: Policy Update - Social and Economic Prosperity Review A brief discussion ensued between Members of Council regarding the lack of clarity pertaining to the information provided in the correspondence by the Association of Municipalities of Ontario (AMO) and whether more information could be requested from AMO. Resolution #324/23 Moved by Councillor Butt Seconded by Councillor Pickles 1. That Corr. 35-23, from the Association of Municipalities of Ontario (AMO), dated October 18, 2023, regarding Policy Update - Social and Economic Prosperity Review, be received and endorsed; and, 2. That a copy of this resolution be forwarded to the Honourable Premier Doug Ford, the Honourable Paul Calandra, Minister of Municipal Affairs and Housing, and The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge. - 5 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 Note: The disposition of this matter was determined through the referral motion below: Resolution #325/23 Moved by Councillor Robinson Seconded by Councillor Cook That Corr. 35-23, from the Association of Municipalities of Ontario (AMO), dated October 18, 2023, regarding Policy Update - Social and Economic Prosperity Review, be referred back to staff for inclusion on the December 11, 2023 Council agenda with further information provided by AMO. Carried 9.2 Corr. 36-23 Jon Franke, Senior Vice President, Pickering Nuclear, Ontario Power Generation Re: Request for the City of Pickering’s Support or Refurbishing Pickering Nuclear Generating Station Units 5 to 8 Having previously declared a conflict of interest, Councillor Cook did not take part in the discussion or vote on the following item. A brief discussion period ensued between Members of Council and staff regarding: • the understanding from Ontario Power Generation (OPG) that safety would be a priority during the refurbishment, should it proceed; • the anticipated benefits of the refurbishment, including low energy prices, improved reliability of the power grid, local economic growth, and increased safety; • clarification regarding the review and approval process including a federal hearing, public consultation, and a licensing renewal process; • whether City staff would attend the re-licensing hearing; • the City’s request to the Canadian Association of Nuclear Host Community (CANHC) to review the information available and prepare comments regarding the refurbishment process; and, • clarification regarding the work of CANHC and the City’s representation with the organization. Resolution #326/23 Moved by Councillor Butt Seconded by Councillor Robinson - 6 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 1. That Corr. 36-23, from Jon Franke, Senior Vice President, Pickering Nuclear, Ontario Power Generation, dated November 9, 2023, regarding a Request for the City of Pickering’s Support of Refurbishing Pickering Nuclear Generating Station Units 5 to 8, be received; and, 2. That the Mayor be authorized to send a letter of support on behalf of the City of Pickering for the Refurbishment of Pickering Nuclear Generating Station Units 5 to 8. Carried 10. Report EC 08-23 of the Executive Committee held on November 6, 2023 10.1 Director, Finance & Treasurer, Report FIN 18-23 2023 Year End Audit (Interim) Council Decision: That the Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information. 10.2 Director, Community Services, Report CS 28-23 2024 Community Festivals and Events Approval of Events in Esplanade Park Council Decision: 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Rotary Club of Pickering Rotary from Wednesday, June 12 to Monday June 17, 2024, for Pickering Ribfest, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on Friday, June 21, 2024, for National Indigenous Peoples Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 8 to Monday, August 12, 2024, for Pickering Food Truck Festival, on terms and - 7 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by Apostolic Pentecostal Church of Pickering on Tuesday, August 13, 2024, and Tuesday August 20 (rain date) for a Sing-A-Long, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 5. That Council authorize staff to issue a park permit for the use of Esplanade Park by Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday August 17, 2024, and Sunday, August 25, 2024 (rain date) for a Movie Night, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 6. That Council authorize staff to issue a park permit for the use of Esplanade Park by Indo-Canadian Cultural Association of Durham Inc. on Sunday, August 18, 2024, for A Festival of India’s Independence, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 7. That Council authorize staff to issue a park permit for the use of Esplanade Park by Ontario Conservative Electoral District Association on Saturday, August 24, 2024, for MPP Bethlenfalvy’s Community BBQ, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 8. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.3 Director, Community Services, Report CS 29-23 Accessibility for Ontarians with Disabilities Act - 2023 Compliance Report Council Decision: 1. That Council endorse the City of Pickering 2023 Accessibility Compliance Report prepared by City staff and endorsed by the Accessibility Advisory Committee, as set out in Attachment 1; 2. That staff be authorized to submit the City of Pickering 2023 Accessibility Compliance Report to the Government of Ontario Ministry for Seniors and Accessibility; and, - 8 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.5 Director, Community Services, Report CS 31-23 Community Safety and Well-Being Draft Plan Council Decision: 1. That Report CS 31-23, regarding the City of Pickering Community Safety and Well-Being Draft Plan, be received; 2. That Mayor Ashe be requested to include funding in the amount of $25,000 in the City’s 2024 Current Budget (Culture & Recreation Administration) to enable staff to undertake Community Consultation on the City of Pickering Community Safety and Well-Being Draft Plan in Q1 2024; 3. That staff return the final City of Pickering Community Safety and Well- Being Plan to Council for endorsement no later than Q2 2024; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #327/23 Moved by Councillor Pickles Seconded by Councillor Brenner That Report EC 08-23 of the Executive Committee Meeting held on November 6, 2023 be adopted, save and except Items 10.4, Report CS 30-23, 10.6, Report FIR 05-23, 10.7, Report OPS 26-23, and 10.8, Report PLN 35-23, Carried 10.4 Director, Community Services, Report CS 30-23 Public Art Policy Updates - CUL 130 Public Art Policy A discussion period ensued between Members of Council and staff regarding; • concerns regarding the allocation of five percent of surplus funds toward public art that could alternatively be allocated to offset property taxes, help the homeless, or help community food banks; • the amount of funds currently in the Public Art Reserve; - 9 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 • clarification regarding how the City allocates surplus budget funds; • clarification regarding the Rate Stabilization Fund which assists in stabilizing tax rate impacts to taxpayers; • funding of previous and current public art projects; • clarification regarding the responsibility of social services lying with the Region of Durham; and, • clarification that public art projects recently approved by Council, including the piece provisioned for Council Chambers and the piece commemorating Gordon Lightfoot, would be included in the 2024 Budget; Resolution #328/23 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council endorse the revisions in CUL 130 Public Art Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; 2. That Council endorse in principle the Public Art Plan 2023-2026, as set out in Attachment 3 to this report; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: No: Councillor Brenner Councillor Robinson Councillor Butt Councillor Cook Councillor Nagy Mayor Pickles Mayor Ashe 10.6 Fire Chief, Report FIR 05-23 Ajax-Pickering Automatic Aid Agreement A brief discussion period ensued between Members of Council regarding: • clarification that the agreement would not negate any other neighbouring communities from assisting each other when needed; and, • the history of the agreement and its ability to facilitate quicker response times. - 10 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 Resolution #329/23 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report FIR 05-23 regarding Ajax-Pickering Automatic Aid Agreement be received; 2. That the Mayor and City Clerk be authorized to execute the Ajax-Pickering Automatic Aid Agreement, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.7 Director, Operations, Report OPS 26-23 Supply & Delivery of Nine Midsize SUVs Request for Quotation No. Q2023-47 A question and answer period ensued between Members of Council and staff regarding: • why SUVs were the type of vehicles being recommended over trucks or other types of vehicles; • the number and types of vehicle purchased annually by the City; • the City’s process for vehicle replacement; • clarification that the residual value of replaced vehicles contributes to the Vehicle Reserve; • the process of auctioning decommissioned City vehicles; • whether the City always buys new vehicles and the reasons why; • whether there is a correlation between the hiring of new staff and the acquisition of new vehicles; and, • whether hybrid or electric vehicles were considered. Resolution #330/23 Moved by Councillor Pickles Seconded by Councillor Brenner - 11 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 1. That Request for Quotation No. Q2023-47 submitted by Downtown AutoGroup, in the amount of $328,230.00 (HST excluded) be accepted; 2. That the total gross project cost of $370,900.00 (HST included), and that the total net project cost of $334,007.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $334,007.00 funded from the Vehicle Replacement Reserve as provided for in the 2023 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.8 Director, City Development & CBO, Report PLN 35-23 Proposed Memorandum of Understanding to govern the delivery of municipally requested programs and services offered by the Central Lake Ontario Conservation Authority to the City of Pickering under the Conservation Authorities Act A discussion period ensued between Members of Council and staff regarding: • the length of the term of the Memorandum of Understanding (MOU) with the Central Lake Ontario Conservation Authority (CLOCA); • whether there would be any costs related to terminating the agreement; • clarification regarding CLOCA’s geographical jurisdiction; • the CLOCA Board membership being made up of primarily Regional Councillors; and, • clarification that the MOU was a requirement of recently changed Provincial legislation. Resolution #331/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council endorse in principle the draft Memorandum of Understanding between the City of Pickering and the Central Lake Ontario Conservation Authority (CLOCA), as set out in Appendix I to Report PLN 35-23, to secure the continuation of municipally requested programs and services CLOCA offers to the City of Pickering in compliance with the Conservation Authorities Act; - 12 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 2. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding, between the City of Pickering and the Central Lake Ontario Conservation Authority, as set out in Appendix I to this report, subject to any minor revisions as may be required by the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and/or the Director, City Development & CBO; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 10.9 Director, City Development & CBO, Report PLN 37-23 Tree Protection By-law Update Phase 3 Recommendation Report This item was referred back to staff at the Executive Committee Meeting held on November 6, 2023. 11. Report PD 08-23 of the Planning & Development Committee held on November 6, 2023 11.1 Director, City Development & CBO, Report PLN 34-23 City Initiated Official Plan Amendment 50 Changes to policies to recognize and reinforce the new Pickering Integrated Sustainable Design Standards File: OPA 23-005/P A discussion period ensued between Members of Council and staff regarding: • concerns regarding affordability of electronic vehicles (EVs); • concerns regarding the anticipated added costs for EV charging stations that may be passed on to homebuyers; and, • concerns regarding the public consultation being conducted solely in an electronic format, and whether additional in person consultation could be considered prior to approval with staff confirming that this OPA was a housekeeping matter to formalize what Council had previously approved. Resolution #332/23 Moved by Councillor Pickles Seconded by Councillor Cook - 13 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 1. That Official Plan Amendment Application OPA 23-005/P, initiated by the City of Pickering, to amend existing policies related to the review of Planning Act applications to recognize and reinforce the new Pickering Integrated Sustainable Design Standards, as set out in Exhibit ‘A’ to Appendix I to Report PLN 34-23 be approved; and, 2. That the Draft By-law to adopt Amendment 50 to the Pickering Official Plan, to amend existing policies to recognize and reinforce the new Pickering Integrated Sustainable Design Standards, as set out in Appendix I to Report PLN 34-23, be enacted. Carried on a Recorded Vote as Follows: Yes: No: Councillor Brenner Councillor Robinson Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 11.2 Director, City Development & CBO, Report PLN 32-23 Strategic Growth Areas Monitoring Report (2022) A discussion period ensued between Members of Council and staff regarding: • the importance of preserving neighbourhood character; • concerns regarding the public consultation being conducted solely in an electronic format; • concerns regarding the limited data collected to date; • the importance of considering a variety of indicators in addition to population trends when the City makes decisions; and, • clarification that the Report pertains to data collection rather than public input and that various data sources had been used to aggregate and provide the information to Council. Resolution #333/23 Moved by Councillor Pickles Seconded by Councillor Cook That Council receive the Strategic Growth Areas Monitoring Report (2022), contained in Appendix I to Report PLN 32-23, for information. - 14 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 Carried Resolution #334/23 Moved by Councillor Cook Seconded by Councillor Brenner That Council take a brief recess. Carried Council recessed at 8:55 p.m. and reconvened at 9:10 p.m. 12. Reports – New and Unfinished Business 12.1 Director, City Development & CBO, Report BLD 02-23 Information Report on City Online Resident Permit Application Portal ‘MyCity’ Pickering Residential Interface & Service Modernization (PRISM) initiative A brief question and answer period ensued between Members of Council and staff regarding: • the technologies mentioned in the Report being similar to those adopted by 15 Minute Cities; • whether Pickering was planning on becoming a 15 Minute City; • clarification regarding whether the Mayor or the CAO were aware of what 15 Minute Cities are, and whether they had discussions or received correspondence regarding 15 Minute Cities; and, • clarification regarding the provincial funding being provided and whether the City would meet the funding deadlines. K. Bentley, Director, City Development & CBO, advised Council that Report BLD 02-23 was in response to a request from the Province as it pertains to the ability to get grant funding as a result of modernizing processes. Resolution #335/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report BLD 02-23 of the Director, City Development & CBO regarding the Pickering Residential Interface & Service Modernization (PRISM) initiatives in relation to the Provincial Streamline Development Approval Funding (SDAF) be received for information. - 15 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 Carried on a Recorded Vote as Follows: Yes: No: Councillor Brenner Councillor Robinson Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 12.2 Director, Corporate Services & City Solicitor, Report BYL 08-23 Deferral of Implementation of Accessible Service Supplement Fees Vehicle for Hire By-law Resolution #336/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report BYL 08-23 respecting a deferral of the implementation of the Accessible Service Supplement enacted in the Vehicle for Hire By-law 7739/20 be received; 2. That the implementation and collection of the Vehicle for Hire Accessible Service Supplement be deferred until January 1, 2025; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 12.3 Director, Economic Development & Strategic Projects, Report ECD 07-23 Corridor Design for a High Frequency Rail Station in Pickering Award RFP2023-18 to Weston Williamson & Partners A question and answer period ensued between Members of Council and staff regarding: • clarification regarding the status and timing of the High Frequency Rail (HFR) project; • clarification that the corridor design was included in the 2023 budget process; • the station locations being considered in Pickering; - 16 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 • whether the provincial government had been supportive of Pickering’s pursuit of an HFR station; • clarification regarding the HFR Executive Team’s awareness of the corridor design efforts; • clarification regarding what criteria the HFR Executive team is looking for in determining station locations; • the difference between high speed and high frequency rail; • clarification as to what would attract passengers to utilize a potential HFR station in Pickering; • whether the City had discussed potential transit connections to the proposed HFR station with Metrolinx and Durham Region Transit; and, • clarification that any environmental studies would take place during the final design phase. Resolution #337/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Proposal No. RFP2023-18, for Consulting Services for Corridor Design for a High Frequency Rail Station in Pickering, submitted by Weston Williamson & Partners in the amount of $99,937.20 (HST included) be accepted; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $89,996.00 as approved in the 2023 Current Budget as follows: a. The sum of $75,000.00 to be funded from Property Taxes; b. The sum of $14,996.00 to be funded by a transfer from the Rate Stabilization Reserve; 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to proceed on the proposal; and, 4. That the City Clerk forward a copy of Report ECD 07-23 to the Region of Durham’s Office of the CAO and Planning & Economic Development Department. Carried on a Recorded Vote as Follows: Yes: No: - 17 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 18 Councillor Brenner Councillor Robinson Councillor Butt Councillor Cook Councillor Nagy Councilor Pickles Mayor Ashe 12.4 Director, Economic Development & Strategic Projects, Report ECD 08-23 Consulting Services for a Highway Access Management Plan for Highway 7, Pickering Innovation Corridor A question and answer period ensued between Members of Council and staff regarding: • clarification as to whether the City was considering a Highway 7 bypass as part of the study; • the ongoing discussion with the Ministry of Transportation (MTO) regarding Highway 7 movement and access issues; • the existing challenges that Highway 7 presents and its impact on attracting business to the Innovation Corridor; • clarification that the study would explore opportunities for the enhancement of Highway 7 access points and signalized intersections; • clarification regarding whether widening would be considered as part of the studied enhancements; • concerns with undertaking the study prior to the final land uses being determined; • concerns regarding truck traffic along Highway 7 and the increased traffic anticipated as Seaton develops; • the locations of existing Highway 407 interchanges and whether the City could request additional interchanges; • clarification that Highway 7 is the jurisdiction of the MTO; • clarification regarding Pickering’s portion of the project funding and participation in the project; • clarification regarding the 5 - 7 kilometre portion of the Highway 7 that would be studied; and, • the need to consider a rail potential HFR station in the hamlet of Green River as part of this study. Resolution #338/23 Moved by Councillor Pickles Seconded by Councillor Butt - 18 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 19 1. That Council approve the hiring of BA Consulting Group Ltd. to complete a Highway Access Management Plan for Highway 7, the Pickering Innovation Corridor in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000.00; 2. That the fee proposal submitted by BA Consulting Group Ltd. for the preparation of a Highway Access Management Plan for Highway 7, the Pickering Innovation Corridor in the amount of $429,400.00 (HST Included) be accepted; 3. That the total gross project cost of $429,400.00 (HST Included) and the total net project cost of $386,688.00 (net HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $386,688.00 as follows: a. The sum of $25,440.00 be funded by a transfer from Rate Stabilization Reserve as approved in the 2023 Current Budget; b. The sum of $127,200.00 be funded from the Ontario Ministry of Transportation; c. The sum of $234,048.00 be funded by the Seaton Landowners Group; 5. That the City Clerk forward a copy of Report ECD 08-23 to the Region of Durham’s Office of the CAO and Planning & Economic Development Department, the Ontario Ministry of Transportation, and the Seaton Landowners group; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to as indicated in this report. Carried 12.5 Fire Chief, Report FIR 06-23 FireSafe Pickering and the Community Emergency Preparedness Grant Grant Application Resolution #339/23 Moved by Councillor Pickles Seconded by Councillor Butt - 19 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 20 1. That Report FIR 06-23 regarding FireSafe Pickering and the Community Emergency Preparedness Grant Application be received; 2. That Council authorize City staff to apply for the Community Emergency Preparedness Grant (CEPG) to provide funding for smoke and carbon monoxide alarms and program delivery tools, to assist with training programs (such as FireSafe Pickering) or other operational needs; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12.6 Director, Operations, Report OPS 27-23 Additional Costs for Spraying Liquid Calcium Magnesium Blend for Dust Suppression Resolution #340/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report OPS 27-23 regarding Additional Costs for Spraying Liquid Calcium Magnesium Blend for Dust Suppression be received; 2. That Council authorize the Director, Finance & Treasurer to finance the excess costs of approximately $115,000.00 (net of HST) from Property Taxes; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12.7 Director, Operations, Report OPS 28-23 Supply & Delivery of Six ½ Ton Pickup Trucks - Request for Quotation No. Q2023-46 Resolution #341/23 Moved by Councillor Pickles Seconded by Councillor Butt - 20 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 21 1. That Request for Quotation No. Q2023-46 submitted by Finch Auto Group, in the amount of $363,914.00 (HST excluded) be accepted; 2. That the total gross project cost of $411,223.00 (HST included), and that the total net project cost of $370,319.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $370,319.00, as provided for in the 2023 Capital Budget as follows: a. The sum of $307,928.00 to be funded from the Vehicle Replacements Reserve; b. The sum of $62,391.00 to be funded from the Development Charges – Parks & Recreation Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12.8 Director, Operations, Report OPS 29-23 Regional Roads Boulevard Maintenance Review Resolution # 342/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report OPS 29-23 regarding Regional Roads Boulevard Maintenance Review be received for information. Carried The City Clerk left the Meeting at 10:11 p.m. Carol Redmond, (Acting) Deputy Clerk, assumed the position of City Clerk for the remainder of the Meeting. 12.9 Director, Operations, Report OPS 31-23 Additional Costs for Tillings Yard Remediation A question and answer period ensued between Members of Council and staff regarding: • clarification regarding the current status of the remediation work; - 21 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 22 • the surrounding community’s frustration regarding the lengthy process undertaken in seeking approval from the Ministry of the Environment, Conservation and Parks (MECP); • whether there was an opportunity for the City to pressure the provincial government to expedite the approval process; • clarification regarding the site being significantly remediated with exception of the salt contamination on the site; • clarification regarding the depth and containment of the salt contamination on the site; and, • the complexities involved in the environmental review processes for contaminated sites. Resolution #343/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report OPS 31-23 regarding additional costs for the Tillings Yard Remediation project be received; 2. That the total net project cost increase from $3,448,186.00 (net of HST) to $3,845,050.00 net of HST be approved; 3. That Director, Finance & Treasurer be authorized to finance the additional costs referenced in Recommendation 2 in the amount of $396,864.00 (net of HST) by a transfer from the Operations Centre Reserve Fund; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12.10 Director, City Development & CBO, Report PLN 39-23 Environmental Registry of Ontario Posting 019-7739 and 019-7735 Proposal to return lands to the Greenbelt – Bill 136, Greenbelt Statute Law Amendment Act, 2023, and New Act regarding the Duffins Rouge Agricultural Preserve Easements and Covenants A question and answer period ensued between Members of Council and staff regarding: • clarification regarding the meaning of “in perpetuity” and its application in different legal contexts; - 22 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 23 • clarification regarding the ability of higher orders of government to supersede legislation implemented at lower levels of government; • the proposed delegation of the City’s land division decisions to the Committee of Adjustment, and whether this Committee could make decisions pertaining to the Duffins Rouge Agricultural Preserve (DRAP); • clarification as to why there is no reconfirmation of support from the City for returning the DRAP lands to the Greenbelt; • clarification that the Central Pickering Development Plan (CPDP) had been repealed; • clarification that the policies of the CDPD were still being reflected in the City’s Official Plan; • clarification regarding the City’s inability to protect the DRAP lands from future changes in Provincial legislation; • clarification regarding whether the Report recommendation would clearly state the position of the City regarding the DRAP lands; • clarification regarding why the City issued the letter, dated September 2, 2022, to Minister of Municipal Affairs and Housing, requesting that the CDPD be repealed; • clarification regarding what lands were included in the CPDP; and, • clarification regarding why the Report did not capture the opinion of numerous delegations that were heard at the December 5, 2022 Special Council Meeting. Resolution #344/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council endorse the comments contained in Report PLN 39-23 as the City of Pickering comments on the Greenbelt Statute Amendment Act and New Act regarding the Duffins Rouge Agricultural Preserve easements and covenants; and, 2. That staff be authorized to submit the comments in Report PLN 39-23 and Council’s resolution thereon, to the Environmental Registry of Ontario (ERO) postings 019-7739 and 019-7735 as the City of Pickering’s comments on the Greenbelt Statute Amendment Act and the New Act regarding the Duffins Rouge Agricultural Preserve Easements and Covenants. Carried 12.11 Director, City Development & CBO, Report SUS 09-23 - 23 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 24 Community Climate Adaptation Project - RFP 2023-12 Resolution #345/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Proposal No. RFP 2023-12, for Consulting Services for the Community Climate Adaptation Project, submitted by Delphi Consulting Group Inc. in the amount of $59,962.50 (excluding HST) be accepted; 2. That the net project cost of $61,018.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $61,018.00 for consulting services to lead Phase 2 and 3 of the Community Climate Adaptation Project in the amount from the Approved 2023 Current Budget from Property Taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Resolution #346/23 Moved by Councillor Butt Seconded by Councillor Brenner That leave be granted to suspend the rules of procedure in order to introduce a motion due to its urgent nature. Carried on a Two-Thirds Vote 12.12 Call for Peace and Humanitarian Aid in Gaza A brief discussion ensued between Members of Council regarding: • the devastating destruction and loss of civilian life as a result of the continued conflict in Gaza; • the impact of the conflict in Gaza on many residents and families in Pickering; • the recent meetings between the Mayor and Pickering’s Muslim and Jewish communities; - 24 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 25 • the collaborative efforts of Councillor Butt and Councillor Brenner on this motion; • the circumstances around the temporary ceasefire in place; • the need for the responsible terrorist organizations to be sanctioned, while working to ensure innocent civilians are freed from being held hostage; • the demolition of centres of worship taking place on both sides of the conflict; • clarification that Israel is not experiencing blockades of humanitarian aid based on current information; and, • the importance of Members of Council in using their positions and platforms for good. Resolution #347/23 Moved by Councillor Brenner Seconded by Councillor Robinson That due to the remaining items of business on the agenda, the meeting be extended to allow Council to continue to meet beyond 11:00 p.m. Carried Resolution #348/23 Moved by Councillor Butt Seconded by Councillor Brenner WHEREAS, municipal councils have a strong emphasis on local government relations, and the members of our communities are impacted by global events; And Whereas, incidents of antisemitism, anti-Palestinian racism, and Islamophobia are unfortunately increasing as the Israeli-Hamas war continues – affecting residents in our City; And Whereas, the terrible war between Israel and Hamas has taken a devastating toll on civilians and has escalated tensions throughout the Middle East; And Whereas, Israel and Hamas have agreed to a four-day truce set to conclude on November 27, 2023, to allow for the peaceful exchange of Israeli and Palestinian hostages; - 25 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 26 And Whereas, the temporary truce is welcomed, meaningful and concerted efforts are necessary to ensure greater and lasting peace; And Whereas, reputable, humanitarian agencies and United Nations spokespersons are expressing deep concern over the deaths, with the level of casualties being unprecedented and countless lives have been shattered; with each day that passes more lives are lost and the humanitarian catastrophe in Gaza is worsening; And Whereas, the entry of goods, including water, food and fuel into Gaza has been blocked, leaving people in Gaza struggling to survive; And Whereas, with the recent observance of Remembrance Day for those who fought in two World Wars eventually resulting in protocols such as the Geneva Convention - opposing collective punishment, the taking of hostages, using non- combatants as human shields, and more; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO: 1. That the Mayor write a letter to Prime Minister Justin Trudeau to request that the Federal Government take the necessary steps to call for an extension of the ceasefire in order to facilitate discussions on ending the war, release of all hostages, augment the flow of humanitarian aid, and bring a permanent lasting peace to the region; 2. That the Mayor and Members of Council condemn all acts of antisemitism, anti-Palestinian racism and Islamophobia in our community, which have risen since the escalation of violence, and commit to working to ensure that our community is just, safe and welcoming for all; and 3. That this Notice of Motion be circulated to Ontario Premier Doug Ford, and all Durham Region MPs and MPPs. Carried Unanimously on a Recorded Vote 13. Motions and Notice of Motions 13.1 Tribute to Sigrid Squire in Bicentennial Gardens A brief discussion ensued between Members of Council regarding: • Sigrid Squire’s contributions and volunteerism throughout the City working in the community gardens; and, - 26 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 27 • whether there was an opportunity to explore creative options to commemorate Sigrid Squire in Bicentennial Gardens. Resolution #349/23 Moved by Councillor Butt Seconded by Councillor Pickles WHEREAS, Sigrid Squire is a distinguished resident of Pickering who has devoted her time and contributed in many ways to the beautification of the City of Pickering through the Pickering Horticultural Society; And Whereas, Ms. Squire has had a remarkable 20-year tenure as a dedicated member of the Pickering Horticultural Society, during which she held the position of president for 4 years; And Whereas, Ms. Squire generously donates her time as the editor of Peony Post, a publication affiliated with the Pickering Horticultural Society; And Whereas, Ms. Squire was a previous judge and mentor for Pickering Blooms Garden Showcase; And Whereas, Ms. Squire received a 2011 Civic Award from the City of Pickering for her significant Individual Volunteer work; And Whereas, Ms. Squire and the Pickering Horticultural Society planted the Bicentennial Garden (located at 1867 Valley Farm Road in Pickering) in 2011 to commemorate Pickering’s 200th anniversary; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1. Directs staff, through the Office of the CAO, to undertake an evaluation of installing a commemorative plaque or otherwise, recognizing Sigrid Squire at the Bicentennial Garden; and, 2. That staff report back to Council with their recommendations no later than Q2 2024. Carried 14. By-laws 14.1 By-law 8054/23 - 27 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 28 Being a by-law to adopt Amendment 50 to the Official Plan for the City of Pickering (OPA 23-005/P). 14.2 By-law 8055/23 Being a by-law to exempt Block 1, Plan 40M-2683, Pickering, from the part lot control provisions of the Planning Act. Resolution #350/23 Moved by Councillor Pickles Seconded by Councillor Butt That By-law Numbers 8054/23 and 8055/23 be approved. Carried 15. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:00 p.m. in accordance with the provisions of the Municipal Act and the Procedure By-law to consider information explicitly supplied in confidence to the municipality, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. The matters were discussed in closed session as they pertain to an Economic Development Opportunity. Carried 15.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: An Economic Development Opportunity Resolution #351/23 Moved by Councillor Cook Seconded by Councillor Nagy That the confidential direction provided to staff during the in-camera portion of the Meeting be approved. Carried - 28 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 29 16. Regional Councillor Updates 16.1 Councillor Brenner provided an update from the Durham Advisory Committee on Homelessness regarding a proposed transitional housing initiative in partnership with Dedicated Advocacy Resource Support (DARS). He explained that the initiative would provide opportunity to house seven individuals and provide learning opportunities to grow food on lands in North Pickering, with excess food being provided to local food banks. 17. Other Business 17.1 Councillor Cook gave Notice that she would be bringing forward a Motion regarding a poppy sidewalk public art project adjacent to Esplanade Park. 17.2 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding affordability of Additional Dwelling Units (ADUs). 17.3 Councillor Brenner spoke to the closure of Brougham Hall due to safety concerns and asked staff what steps have been taken, and what resources would be required to re-open Brougham Hall to the public. Marisa Carpino, Chief Administrative Officer noted that the building was owned by the Federal Government and that the City has a lease agreement to utilize the space. She spoke to the Facilities Renewal Study being undertaken by the City and indicated that a report is expected to come to Council in January that would summarize the condition of the building and the resources required to bring the building up to occupancy standards. Ms. Carpino concluded her comments noting the ongoing discussions between the City and Transport Canada regarding potential uses for the building. Councillor Brenner gave Notice that he would be bringing forward a Motion regarding Brougham Hall. 17.4 Councillor Nagy gave Notice that she would be bringing forward a Motion regarding an art installation to commemorate Indigenous Veterans. 17.5 Councillor Nagy spoke to her attendance at the 2023 Web Summit in Portugal. She spoke to the opportunity to represent the City at the conference, as well as the various learning and networking opportunities with other municipalities, businesses, facilitators, and investors that occurred at the conference. - 29 - Council Meeting Minutes November 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 30 17.6 Councillor Robinson spoke to a community initiative that facilitates the donation and supply of coats to those in need, and whether the City could explore having a similar initiative operate from the City Hall lobby or a warming centre. The Mayor indicated that the Chief Administrative Officer would take this inquiry under advisement. 18. Confirmatory By-law By-law Number 8056/23 Councillor Cook, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of November 27, 2023. Carried 19. Adjournment Moved by Councillor Robinson Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 11:24 p.m. Dated this 27th day of November 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk - 30 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer L. Gibbs - (Acting) Director, Community Services S. Cassel - City Clerk M. Guinto - Division Head, Public Affairs & Corporate Communication L. Arshad - Manager, Economic Development & Strategic Projects A. Mostert - Manager, Landscape & Parks Development C. Redmond - (Acting) Deputy Clerk A. MacGillivray - Committee Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations 3.1 Lindsey Morrill, Food Bank Director, St. Paul’s on the Hill Community Food Bank Stephanie Douglas-Bowan, Incumbent, St. Paul's on the Hill Anglican Church - 31 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 2 Re: Food Insecurity in Pickering Lindsey Morrill, Food Bank Director, St. Paul’s on the Hill Community Food Bank, and Stephanie Douglas-Bowan, Incumbent, St. Paul’s on the Hill Anglican Church, appeared before the Committee to speak to food insecurity in Pickering. Ms. Morill provided an overview of the food crisis in Pickering and the need to explore ways that they could work with the City to respond to growing food need. Ms. Morill thanked Mayor Ashe for approaching Coughlan Homes to ask for a break in rent for their facility, and for offering guidance. Ms. Morrill also thanked Councillor Butt for his assistance and to all those who have donated to food needs or running food drives. She spoke to the challenges faced by the food bank and provided statistics from a recent report from Feed Ontario that states that food banks are experiencing the largest visits on record, more than double the increase from the 2008 recession. Ms. Morrill commented that at food banks across the province, there has been a jump of 38% from 2022 to 2023. She noted that the Report points to insufficient social support programs, lack of quality employment and unaffordable housing as the drivers. Ms. Morill provided current and previous statistics on the local food bank including that 49% of clients using the community food bank are new client registrations this year. She also noted that in 2021 they helped 14,046 individuals, in 2022 they helped 20,688, and are projected to serve 29,139 clients by end of 2023. She noted the rising number of homeless individuals, and individuals in mental health crisis among its clients, and disintegration of services from supporting agencies. She noted changes to operations since 2021 in the way they distribute food and that they have streamlined the intake process. She noted that despite increased funding, they are projected to end the year in a deficit. To help reduce the deficit they introduced an income cap in line with practices at other food banks. She stressed that they are experiencing individuals and families in crisis that have nowhere to turn. Staff and volunteers at the food bank are also experiencing stress while they try to cope with the rising need. Rev. Douglas-Bowan reiterated Ms. Morrill’s concerns regarding the stress that staff and clients are experiencing at the food bank. She advised that their budget had increased to cover security and other overhead costs. Rev. Douglas-Bowen stated that the City’s elected officials should be aware of the food crisis in Pickering and suggested that the City look to develop its own food insecurity plan as the crisis has moved beyond the responsibility of a faith- based organization. She concluded her delegation by offering an open invitation for Members to come to tour the food bank. A question and answer period ensued between Members of Council, staff, Ms. Morrill and Rev. Stephanie Douglas-Bowan regarding: • the number of families the food bank sees weekly and how often they are allowed to visit the food bank; - 32 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 3 • if the food bank had both corporate and private funding and whether they were seeking more funding opportunities; • clarification regarding how people could make donations and the types of donations that were most needed; • whether the food bank had reached out to the Region of Durham with the same request, given that the Region of Durham is responsible for Health & Social Services; • whether or not the food bank had seen an increase in clients when schools are closed for the season; • whether programs were in place to support children that don’t have access to the Healthy Snack Program they receive at school; • whether the food bank tracked data on the increase of individuals and children that are visiting the food bank; • the role that the City of Pickering and the Town of Ajax could play to better support the root causes and solutions to address food shortage; • the amount of support needed due to increased expenses, including security costs; and, • the possibility of needing a new location for the food bank in the future. 3.2 Allison Hansen, Rodenticide Free Ontario Re: Report CS 35-23 Animal Poisoning Prevention - Pest Management Policy - Rodenticides Education Campaign Allison Hansen, Rodenticide Free Ontario joined the hybrid electronic meeting via video connection to provide information regarding the danger of rodenticides. Ms. Hansen advised that since the loss of her dog, and dogs of other people she knew, she has continued to educate the public on the dangers of rodenticides. She commented that rodenticides also affected other species, and shared statistics from studies on the number and types of species affected. She advised that since the loss of her pet, she had completed the education and licensing program for Pest Management Professionals in Ontario, and stated that she was shocked that the course content included limited information, a poor evaluation process, and did not include hands-on training. Ms. Hansen advised that she was pleased with the Report but expressed concern that the Report only spoke to Anticoagulant Rodenticides and questioned what was included in the other Regulated Substances referred to in the Report. She advised there was a whole other area of toxins referred to as Neurotoxins. Ms. Hansen noted further concerns with the exemptions in the Report and was interested in understanding what checks and balances were in place to ensure they are not taken advantage of. Ms. Hansen thanked Council for taking action on this important matter. - 33 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 4 A brief discussion ensued between Members of Council, and Ms. Hansen regarding the work that Rodenticides Ontario is doing in other municipalities, and the effects of Anticoagulant Rodenticides and Neurotoxins on pets. 4. Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report LEG 06-23 The Corporation of the City of Pickering - Corporate Strategic Plan Paul Bigioni, Director, Corporate Services & City Solicitor provided an introduction to the presentation regarding the City’s Corporate Strategic Plan and introduced Karen Wianecki, Planning Solutions, who was retained to guide the City through the strategic planning process. Mr. Bigioni provided a summary of the definition of Strategic Plan, why the City needs a Strategic Plan, the Planning Process, including communication efforts, and Staff’s commitment to the Plan. Ms. Wianecki joined the hybrid electronic meeting via video connection, and through the aid of a PowerPoint presentation, provided an overview of the Strategic Plan. Ms. Wianecki provided an overview of the engagement process, and the level of community engagement which included a broad demographic of survey respondents, Advisory Committee presentations, as well as Council and staff participation. She spoke to how the City’s Corporate Strategic Plan was built and shaped, including the vision, mission, values and the key messages they heard across the community. Ms. Wianecki provided input on the common topics of interest heard, including, transit, density of development, social issues and access to medical service, and the promotion of community building and civic pride. Ms. Wianecki advised that the Vision, Mission and Core Values of the Corporate Strategic Plan were drafted from feedback received from all who participated. She provided details on the six strategic priority areas and the corporate key, including good governance and service excellence. She commented on how the Strategic Plan had been revised since she first met with Council to discuss the Plan, and provided details on the four strategic areas of focus including, being financially sustainable, promoting organizational efficiency and effectiveness, providing exceptional customer service, and to being an employer of choice. Ms. Wianecki summarized the presentation noting that the enhancements to the Plan reflect input from staff, community and partners and was a solid reflection of Council’s collective Work Plan priorities. Marisa Carpino, Chief Administrative Officer advised that next steps, pending Council approval, would include moving the project file from the Corporate Services Department to the Office of the CAO for implementation. Ms. Carpino provided an overview of the implementation and reporting process. - 34 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 5 A question and answer period ensued between Council, staff, and Ms. Wianecki regarding: • whether the Indigenous Relationship Building Circle (IRBC) could be included in the equity, diversity, and inclusion commitment section of the Plan; • the survey responses and total website visits; and, • the inclusion of the Region of Durham services in the plan. Council recessed the Meeting due to technical difficulties. The Committee recessed at 3:38 p.m. and reconvened at 3:58 p.m. The question and answer period between Council, staff, and Ms. Wianecki continued regarding: • whether building on the diversity of farmland resources in both north and south Pickering could be considered; • the motivating factors for the decision to implement a strategic plan, and the coincidence that many cities and countries are currently adopting strategic plans; • what had sparked the start of the process to embark on a strategic plan and what benefits were expected as a result of implementing the plan; • clarification regarding the staff position dedicated to roll out this project and whether there would be any anticipated changes to the corporate structure, processes, or resources at the City as a result of implementing the strategic plan; • how the success of the strategic plan would be measured and evaluated; • how the survey questions were drafted and whether the survey results could be shared with Members of Council; • the number of people that were contacted to complete the survey; • clarification on how tailored the process was to the City of Pickering, and the unique and diverse characteristics of Pickering; • clarification as to whether the strategic plan could be changed in the future once it’s adopted; • the need for indigenous consultation; • the need to intersect with other stakeholders and how the plan will intersect with the Region of Durham’s and the Pickering Library’s strategic plans; and, • how the strategic plan would be communicated to Pickering residents. Recommendation: - 35 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 6 Moved by Councillor Butt Seconded by Councillor Robinson 1. That Council endorse 2024-2028 Corporate Strategic Plan, as set out in Attachment 1; 2. That staff be directed to develop an operational plan to establish how the Corporate Strategic Plan will guide the City’s operations on an ongoing basis; 3. That the work plans for each Department shall be consistent with the operational plan, and incorporate the actions set out in the Corporate Strategic Plan, with those actions being reflected in the annual current and capital budgets of the City on an ongoing basis; 4. That staff be directed to report annually to Council on the progress of the Corporate Strategic Plan; and, 5. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the Recommendations in this Report. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Robinson Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 4.2 Director, City Development & CBO, Report BLD 01-23 Building By-law Amendments under the Building Code Act Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That BLD 01-23 regarding Building By-law Amendments under the Building Code be received for information; - 36 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 7 2. That the City’s Building By-law 7362/14, as amended, which provides for the administration and enforcement of the Building Code Act, 1992 within the City of Pickering, be repealed, and that the new City Building By-law, as set out in Attachment #1 to Report BLD 01-23, be approved, finalized, and forwarded to Council for enactment; and, 3. That City officials be authorized to undertake the necessary actions to give effect to Council’s decision. Carried 4.3 (Acting) Director, Community Services, Report CS 32-23 Interim Program Space in Seaton Update Seaton Commercial Plaza (Taunton Road and Peter Matthews) A brief discussion ensued between Members of Council regarding: • the status of the project, including approvals, and construction timelines; • what City programming could be accommodated in the space; and, • clarification of the zoning currently in place for the plaza. Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That Report CS 32-23, regarding Interim Program Space in Seaton Update, be received; 2. That staff be directed to continue discussions with the ownership group of the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive to negotiate lease terms for commercial space, and report back to Council in Q2, 2024; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried 4.4 (Acting) Director, Community Services, Report CS 33-23 City Property Naming - Doubles Squash Courts - 37 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 8 Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That Council approve to name the doubles squash courts at the Chestnut Hill Developments Recreation Complex, the Ian Parsons Doubles Squash Courts; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 (Acting) Director, Community Services, Report CS 34-23 Civic Awards Policy - Repeal of By-law Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report CS 34-23 regarding the Civic Awards Policy be received; 2. That Council approve CUL 150, Civic Awards Policy, as set out in Attachment #1 to this Report; 3. That the By-law included in Attachment #4 to this Report be enacted to repeal By-law #1448/82, a By-law establishing the Civic Recognition Committee; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.6 (Acting) Director, Community Services, Report CS 35-23 Animal Poisoning Prevention - Pest Management Policy - Rodenticides Education Campaign Recommendation: - 38 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 9 Moved by Councillor Nagy Seconded by Councillor Cook 1. That Report CS 35-23 regarding Animal Poisoning Prevention be received; 2. That Council approve CUL 160 Pest Management Policy, as set out in Attachment 1 to this report; 3. That Council approve the Rodenticides Educational Campaign as set out in Attachment 2 to this report; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.7 (Acting) Director, Community Services, Report CS 36-23 Highway Traffic Act Amendments - Community Safety and Well-Being Committee A brief discussion ensued between Members of Council regarding clarification that the recommendation was requesting additional speed enforcement and that the speed enforcement already in place in community safety zones would not be affected. Recommendation: Moved by Councillor Butt Seconded by Councillor Robinson 1. That Report CS 36-23, regarding Highway Traffic Act Amendments, Community Safety and Well-Being be received; 2. That further to the recommendation of the Community Safety and Well- Being Committee, that Council be requested to send a letter to the Ontario Minister of Transportation and the Ontario Minister of Municipal Affairs and Housing requesting an amendment to the Highway Traffic Act s.205.1, to allow municipalities to locate a temporary Automated Speed Enforcement system on any roadway under the jurisdiction of the municipality, as determined by the municipality, and not restricted to only community safety zone and school safety zones; and, - 39 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 10 3. That the letter be copied to the local area Minister of Provincial Parliament, the Association of Municipalities in Ontario, and all Durham Region area municipalities. Carried 4.8 Director, Engineering Services, Report ENG 14-23 Proposed Community Safety Zone Extension Rosebank Road – Toynevale Road to Maitland Drive Recommendation: Moved by Councillor Robinson Seconded by Councillor Pickles 1. That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to extend the south limit of the Community Safety Zone on Rosebank Road from Dahlia Crescent/Cowan Circle to Maitland Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.9 Director, Engineering Services, ENG 15-23 Detail Design for Sixth Concession Road Reconstruction and Bridge Rehabilitation Project Request for Proposal No. RFP2023-17 Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That Request for Proposal No. RFP2023-17, submitted by The Greer Galloway Group Inc., for the Detail Design of Sixth Concession Road Reconstruction and Bridge Rehabilitation in the amount of $371,147.37 (HST included), be accepted; - 40 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 11 2. That the total gross project cost of $415,685.00 (HST included), including the fee amount, and other associated costs, and the total net project cost of $374,337.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,337.00 as follows: a) the sum of $225,000.00 to be funded by a transfer from the Roads & Bridges Reserve Fund as approved in the 2017 and 2018 Capital Budgets; b) the additional sum of $149,337.00 to be funded by a transfer from the Rate Stabilization Reserve to cover the remaining over expenditure; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.10 Director, Engineering Services, Report ENG 16-23 Dedicated Outdoor Pickleball Court Options – South Pickering A question and answer period ensued between Members of Council, and staff regarding: • the various locations proposed; • whether further discussions with Ontario Power Generation and Hydro One would be worth re-visiting to see if they may be interested in looking at exemptions at their site locations; • whether the City had received any written correspondence from Ontario Power Generation or Hydro One with respect to not allowing metal on the proposed sites and whether that correspondence could be shared with Council; • whether pickleball court poles could be constructed from materials other than metal; • the potential opportunities of implementing pickleball courts at Petticoat Creek; and, • staff providing clarification on the questions raised prior to the December 11, 2023 Council Meeting. Recommendation: Moved by Councillor Butt - 41 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 12 Seconded by Councillor Nagy 1. That Report ENG 16-23 regarding dedicated outdoor pickleball court options in South Pickering be received; 2. That staff be directed to continue discussions with the Toronto and Region Conservation Authority with respect to possible arrangements for a dedicated pickleball facility in the Petticoat Creek Conservation Park; 3. That staff be directed to continue the investigation of a potential site for a dedicated outdoor pickleball facility within South Pickering through the Recreation and Parks Master Plan update, and to continue dialogue with the 1st Pickering Pickleball Club regarding site selection and facility design; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.11 Director, Finance & Treasurer, Report FIN 19-23 2022 Building Permit Stabilization Reserve Fund Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt It is recommended that Report FIN 19-23 from the Director, Finance & Treasurer regarding the 2022 Building Permit Stabilization Reserve Fund be received for information. Carried 4.12 Director, Finance & Treasurer, Report FIN 20-23 2024 Interim Levy and Interim Tax Instalment Due Dates Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt - 42 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 13 1. That an interim property tax levy be adopted for all realty property classes for 2024; 2. That the interim property tax levy instalment due dates be February 26 and April 26, 2024; 3. That the attached draft By-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.13 Director, Finance & Treasurer, Report FIN 21-23 2024 Interim Spending Authority Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the 2024 Interim Operating Expenditures be approved at 50 percent of the prior year’s budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2024 Current Budget by Council; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.14 Director, Finance & Treasurer, Report FIN 22-23 2024 Temporary Borrowing By-law Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the temporary borrowing limit of $66 million be established to meet 2024 current expenditures pending receipt of taxes and other revenues for the period of January 1 to September 30, 2024 inclusive, and $33 million thereafter until December 31, 2024; - 43 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 14 2. That the temporary borrowing limit for capital purposes for 2024 be established at $73 million; 3. That the attached draft By-law providing for the temporary borrowing of monies be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.15 Director, Operations, Report OPS 34-23 Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay - Results of 2023 Pilot Project Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt That Report OPS 34-23 regarding Mechanical Harvesting of Eurasian Watermilfoil Weeds in Frenchman’s Bay be received for information. Carried 4.16 Director, City Development & CBO, Report PLN 38-23 Streamlining the Development Application Review Process - RFP 2023-4 Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That proposal for Request for Proposal No. RFP 2023-4 submitted by Dillon Consulting Limited, for the Streamlining the Development Application Review Process, in the amount of $214,669.00 (excluding HST), be accepted; 2. That the net project cost of $218,447.00 (net of HST rebate), be approved; - 44 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 15 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $218,447.00 for these consulting services in the amount from the Approved 2023 Current Budget from Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to this Report. Carried 4.17 Director, City Development & CBO, Report PLN 42-23 Heritage Property Tax Relief Program By-law Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the Heritage Property Tax Relief Program and By-law be approved, as set out in Appendix I to Report PLN 42-23, and be enacted by Council; 2. That Council delegates the Director, City Development & CBO to execute the Heritage Easement Agreement for Eligible Properties as described in the Heritage Property Tax Relief Program By-law; 3. That the City Clerk give notice of this by-law to the Ministry of Finance and the Region of Durham within 30 days of the passing of the by-law; and, 4. That the appropriate City of Pickering officials be authorized to take actions as necessary to implement the recommendations of this report. Carried 5. Member Updates on Committees There were no Committee updates from Members. 6. Other Business 6.1 Councillor Brenner raised the issue of some of the Christmas lights not working in Esplanade Park on the weekend of December 3, 2023. Staff advised that the light timers were impacted from a power outage and that the issue had since been fixed. - 45 - Executive Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Brenner 16 7. Adjournment Moved by Councillor Cook Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 5:18 p.m. - 46 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor C. Rose - Chief Planner N. Surti - Division Head, Development Review & Urban Design I. Lima - Planner II E. Game - Senior Planner, Heritage D. Wylie - Manager, Zoning & Administration C. Redmond - (Acting) Deputy Clerk A. MacGillivray - Committee Coordinator 1. Call to Order/Roll Call The (Acting) Deputy Clerk certified that all Members of Council were present and participating in-person. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations Moved by Councillor Brenner Seconded by Councillor Cook That the rules of procedure be suspended to allow one additional delegation, under Section 3 of the Agenda, regarding Report PLN 41-23. - 47 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 2 Carried on a Two-Thirds Vote 3.1 Dan Currie, Partner, MHBC Planning Re: Report PLN 41-23 Bill 23: Provincial Legislation Changes to the Ontario Heritage Act and Priority Properties for Designation Dan Currie, Partner, MHBC Planning joined the hybrid electronic meeting via video connection and spoke to Report PLN 41-23. Mr. Currie noted that he had provided a letter to Members of the Committee prior to the Meeting and requested that the Committee defer its decision on the designation of 401 Kingston Road as a heritage property citing that the City had not adequately demonstrated that the property meets at least two criteria to be designated under the Ontario Heritage Act. He stated that staff had identified that the property meets two criteria based on a Cultural Heritage Report prepared in 2020, which he felt did not address the contextual attributes of the property. Mr. Currie indicated that the property needed to be evaluated further before proceeding with designation of 401 Kingston Road. A question and answer period ensued between Members of the Committee and Mr. Currie regarding whether the applicant intended to work with City staff to further evaluate the property. 3.2 Emma Cohlmeyer, ERA Architects Re: Report PLN 41-23 Bill 23: Provincial Legislation Changes to the Ontario Heritage Act and Priority Properties for Designation Emma Cohlmeyer, ERA Architects joined the hybrid electronic meeting via video connection and spoke to Report PLN 41-23. Ms. Cohlmeyer noted the letter that had been provided to the Committee on behalf of the owner of 1294 Kingston Road (The Liverpool House) and advised the Committee that the owner continues to collaborate with City staff regarding the planned development for the site. A question and answer period ensued between Members of the Committee and Ms. Cohlmeyer regarding the status of the application proposed for 1294 Liverpool Road and clarification regarding the applicant’s intention to make a resubmission for the application in the coming months. 4. Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 40-23 Delegation of Land Division Responsibilities from the Region of Durham to the City of Pickering - 48 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 3 A question and answer period ensued between Members of the Committee and staff regarding: • the delegated authority on statutory planning matters that had already been delegated to the Director, City Development & CBO; and, • concerns regarding Council relinquishing decision making duties to staff or unelected persons. I. Lima, Planner II appeared before the Committee, and through the aid of a PowerPoint presentation spoke to Report PLN 40-23. Ms. Lima spoke to Region of Durham’s decision to delegate land division and consent responsibilities to the City, and the preceding decision of the Province to relinquish planning responsibilities from upper-tier municipalities through Bill 23. She explained the various types of land severance matters and outlined staff’s recommendation regarding the delegation of authority on these matters to the Committee of Adjustment. Ms. Lima concluded her presentation explaining the timelines and next steps in the process should Council approve the delegation of authority for land severance matters. K. Bentley, Director, City Development & CBO spoke to the Committee of Adjustment’s experience and capability of considering land severance matters and noted that the delegation of technical consent applications to the Director, City Development & CBO would provide for a streamlined approach for processing those types of applications. Mr. Bentley concluded his remarks indicating that should there be an objection by the public on a technical application, that there would be opportunity for the Committee of Adjustment to consider the matter. A question and answer period ensued between Members of the Committee and staff regarding: • clarification that land severance applications were previously handled by the Durham Region Land Division Committee and not Regional Council; • whether the Region of Durham intended to delegate the authority of land severance to the elected members of lower-tier municipal Councils; • concerns regarding whether an appointed body handling these matters would best represent the interests of the community; • concerns regarding potential lack of transparency and public input; • concerns regarding the Committee of Adjustment currently holding meetings solely in an electronic format; • concerns regarding the accountability and integrity of Committee of Adjustment members and their ability to be influenced by Members of Council, developers, property owners, friends, City staff, and their employers; - 49 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 4 • the mechanisms in place to address any concerns that may arise regarding a Member of the Committee of Adjustment being influenced; • the Committee of Adjustment’s current practice of not discussing applications prior to Committee hearings; • clarification that Members of the Committee of Adjustment are held to the standards set out in the City’s Code of Conduct Policy ADM 070; • clarification that the City’s Integrity Commissioner would investigate any alleged contraventions of the Code of Conduct by Committee of Adjustment members; • whether a complainant to the City’s Integrity Commissioner would have the opportunity to undertake a judicial review if they were unsatisfied with the Integrity Commissioner’s findings; • clarification regarding the difference between technical and non-technical land division matters; • clarification that Council would continue to receive Notices of Decision and whether there would be the opportunity for Council to pull Notices of Decision for consideration at a meeting; • clarification regarding the appeal process for land severance matters to the Ontario Land Tribunal (OLT); • clarification regarding the membership composition of the Committee of the Adjustment being Council appointed members of the public; • whether Committee of Adjustment has previously been accused of collusion or corruption in the past; • clarification regarding which parties are eligible to appeal decisions to the OLT; • clarification that Committee of Adjustment meetings are open to the public despite being solely held in an electronic format; and, • clarification that notices of hearings are circulated to property owners within 65 meters of a subject property. Recommendation: Moved by Councillor Brenner Seconded by Councillor Robinson 1. That the Draft By-law to constitute the Committee of Adjustment under the Planning Act, and to authorize the Committee to grant approval of both minor variance and consent for land severance applications, within the City of Pickering, effective January 1, 2024, as set out in Appendix I to Report PLN 40-23, be finalized and forwarded to Council for enactment; - 50 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 5 2. That the Draft By-law to authorize the Director, City Development & CBO, or a designate, to grant approval of technical consent applications (including easements, lot line adjustments, title validations, and leases or mortgages greater than 21 years), within the City of Pickering, effective January 1, 2024, as set out in Appendix II to Report PLN 40-23, be finalized and forwarded to Council for enactment; 3. That the revised Terms of Reference, pertaining to the expanded role of the Committee of Adjustment to consider consent for land severance applications, as set out in Appendix III to Report PLN 40-23, be approved; 4. That Council direct staff to initiate an amendment to the Pickering Official Plan, to amend the policies to expand the role of the Committee of Adjustment to include consent for land severance applications; to recognize the delegation of authority to the Director, City Development & CBO, or a designate, to grant approval of technical consent applications; and to set out the requirement for mandatory pre-consultation prior to the submission of a consent application; and, 5. That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations of this report. Carried on a Recorded Vote as Follows: Yes No Mayor Ashe Councillor Robinson Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles 4.2 Director, City Development & CBO, Report PLN 41-23 Bill 23: Provincial Legislation Changes to the Ontario Heritage Act and Priority Properties for Designation A question and answer period and discussion ensued between Members of the Committee and staff regarding: • the current use of 401 Kingston Road as a Montessori school; • the understanding that the owner of 401 Kingston Road had intent to further discuss the merits of designating the property with City staff; and, - 51 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 6 • whether the property owner was satisfied with the proposed designation of 1 Evelyn Avenue. Brian Hawke, a representative for the owner of 1 Evelyn Avenue, was invited to appear before the Committee and indicated his opposition to the heritage designation of the property. Mr. Hawke requested the designation of the property be deferred until further investigation could be undertaken. A question and answer period and discussion ensued between Members of the Committee and staff regarding: • clarification regarding past Councils’ decisions pertaining to 1 Evelyn Avenue; • clarification regarding the current status of the property at 301 Kingston Road; • concerns regarding the structural integrity of the building at 301 Kingston Road; • the understanding that the owner of 301 Kingston Road was undertaking a structural assessment and additional heritage studies of the property; • whether the development application on the site of the Liverpool House was still active; and, • the potential movement of the Liverpool House and clarification that the House had been moved in the past. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated September 27, 2023, to designate 1294 Kingston Road (Liverpool House), 450 Finch Avenue (Dixon House), 1 Evelyn Avenue, 401 Kingston Road, and 4993 Brock Road, under Section 29, Part IV of the Ontario Heritage Act; 2. That Council support the completion of Cultural Heritage Evaluation Reports for 1027-1031 Dunbarton Road, and 4953 Brock Road to determine their Cultural Heritage Value or Interest, and whether the properties are candidates for designation under Part IV of the Ontario Heritage Act; and, 3. That appropriate City of Pickering officials be directed to take necessary actions to designate 1294 Kingston Road, 450 Finch Avenue, 1 Evelyn Avenue, 401 Kingston Road, and 4993 Brock Road under Section 29, Part - 52 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 7 IV of the Ontario Heritage Act, and include the properties on the City of Pickering Municipal Heritage Register. Carried Later in the Meeting (See Following Motions) Moved by Councillor Pickles Seconded by Councillor Brenner That Items 1 and 3 of the staff recommendation be amended by deleting “401 Kington Road” and that the following be added as a new clause 3 and that the staff recommendation be renumbered accordingly: That appropriate City of Pickering officials further investigate the merits of designating 401 Kingston Road under Section 29, Part IV of the Ontario Heritage Act, and report back to Council by no later than the first quarter of 2024. Carried Moved by Councillor Brenner Seconded by Councillor Robinson 1. That Items 1 and 3 of the staff recommendation be amended by deleting “1 Evelyn Avenue”; and, 2. That “1 Evelyn Avenue” be added to the new clause 3 of the recommendation as outlined in the previous amendment. Carried The Main Motion, as amended, was then Carried 5. Member Updates on Committees There were no Committee updates from Members. 6. Other Business 6.1 Councillor Robinson gave Notice of Motions that she would be bringing forward regarding flag raisings, the changeroom policy at Chestnut Hill Development Recreation Complex, and age-appropriate events. 7. Adjournment - 53 - Planning & Development Committee Meeting Minutes December 4, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Butt 8 Moved by Councillor Robinson Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 8:05 p.m. - 54 - October 18, 2023 *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completenessof third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Policy Update - Social and Economic Prosperity Review Municipalities across Ontario are facing increasingly complex challenges, such as tackling homelessness and climate change, without the financial tools to solve them. It’s time for the province and municipalities to work collaboratively towards solutions for the long-term stability and sustainability of municipal finances. AMO has called on Premier Ford to propose an update of the partnership between provincial and municipal governments to build sustainable communities, a solid foundation for economic growth and quality of life. A social and economic prosperity review would help to create a sustainable, accountable provincial-municipal relationship where both orders of government can meet their responsibilities, grounded in: Affordability and fiscal sustainability for both orders of government Fairness for taxpayers and affordability for residents Coordinated and timely infrastructure investment resilient to climate realities Increased housing supply and affordability Robust health and social services supporting increased economic participation Long term economic development and prosperity for Ontario and its communities Modern, effective and streamlined service delivery It’s the right time for a province-wide conversation. Corr. 37-23 - 55 - 200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 amo@amo.on.ca Fax 416. 971.6191 877.426.6527 Sent via email to: premier@ontario.ca October 17, 2023 The Honourable Doug Ford Premier of Ontario Queen's Park Toronto, Ontario M7A 1A Dear Premier Ford: Re: Social and Economic Prosperity Review I am writing today with respect to a question of utmost importance for Ontario’s residents, businesses, and communities. The provincial-municipal fiscal partnership is central to Ontario’s economic competitiveness, social well-being, and environmental management. It provides the foundation for the $60 billion in investments that the municipal sector makes each year, the critical health and social services that save lives every day, and all of the municipally funded elements that together define the character of Ontario’s communities. Due to increasing demands on municipalities and evolving federal and provincial funding policies, the provincial-municipal fiscal framework is now broken. Complex challenges like homelessness, mental health and addictions, and long-term care transcend any one level of government and require multi-faceted, transformational approaches. Unprecedented housing supply shortages, decades in the making, require long-term approaches to infrastructure investment that have moved beyond the principle of “growth pays for growth”. As a former municipal leader, you are aware that Ontario’s municipalities are unique within Canada in terms of the fiscal burden they shoulder for health and social services that are typically considered provincial responsibilities. In 2022, municipalities spent $3.8 billion more than they received in areas of provincial responsibility like social housing, long-term care, land ambulance, social services, and child care as a result of current cost sharing arrangements. Municipalities cannot continue to subsidize the provincial government in the face of mounting pressures. Ontario’s provincial and municipal governments have a strong track record of working together to solve complex challenges and develop sound public policy. We have previously come together in principles-driven processes to review provincial-municipal service delivery roles and fiscal architecture and to identify fixes. A similar process is needed now. - 56 - 2 200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 amo@amo.on.ca Fax 416. 971.6191 877.426.6527 At its meeting on September 29th, the AMO Board endorsed a vision for a Social and Economic Prosperity Review to update the provincial-municipal partnership to build sustainable communities, stronger economic foundations, and a better quality of life. This process would have the goal of developing a sustainable, accountable provincial- municipal relationship where both orders of government can fulfill their responsibilities, guided by the principles of: • fiscal sustainability for both orders of government • fairness for taxpayers and affordability for residents • coordinated and timely infrastructure investment resilient to climate realities • increased housing supply and affordability • robust health and social services supporting increased economic participation • long-term economic development and prosperity for Ontario and its communities • modern, effective, and streamlined service delivery. The AMO vision would see provincial and municipal governments coming together to guide robust, joint analysis and recommendation development that considers evidence, balances different perspectives, and ultimately generates consensus on a path forward. AMO’s Memorandum of Understanding, with your government, provides an ideal framework in which this collaboration can occur. AMO is calling on the provincial government to commit to this Social and Economic Prosperity Review in collaboration with municipalities to begin as soon as possible. We welcome the opportunity to meet with you, Minister Calandra, and Minister Bethlenfalvy to discuss further at your earliest convenience. AMO is confident that your government is committed to Ontario’s social and economic prosperity. Together, we have the opportunity to create a legacy of stronger, more sustainable communities that form the foundation of a prosperous Ontario. Sincerely, Colin Best AMO President and Councillor, Region of Halton cc: The Honourable Paul Calandra, Minister of Municipal Affairs and Housing The Honourable Peter Bethlenfalvy, Minister of Finance Martha Greenberg, Deputy Minister, Ministry of Municipal Affairs and Housing Greg Orencsak, Deputy Minister, Ministry of Finance - 57 - AMO’S SOCIAL AND ECONOMIC PROSPERITY REVIEW October 2023 - 58 - 2 CONTEXT •Municipalities are facing increasingly complex challenges, such as tackling homelessness and climate change, without the financial tools to solve them. •In the past, AMO has achieved significant success for municipalities address fiscal imbalances. •In 2008, AMO successfully uploaded over $2 billion in annual costs to the province through the Provincial-Municipal Fiscal and Service Delivery Review. The benefits of the upload agreement to municipalities ended in 2018. •In 2022, municipalities spent $3.8 billion more than they received in areas of provincial responsibility like social housing, long-term care, ambulance, social services, and childcare. Municipalities cannot continue to subsidize the provincial government in the face of mounting pressures. - 59 - OWN-SOURCE REVENUES Our communities collectively raised $49 billion in 2022 –primarily from property owners and service users. MMAH, 2019-2022 Financial Information Returns. 2022’s revenues were imputed for 213 municipalities using the latest available data. Property Taxes & PILs $25.3 billion 51.3% User Fees $11.5 billion 23.2% Other Revenues $12.5 billion 25.4% - 60 - TOTAL REVENUE Our federal and provincial partners provided an additional $15 billion, bringing total municipal revenues to $64 billion in 2022. MMAH, 2019-2022 Financial Information Returns. 2022’s revenues were imputed for 213 municipalities using the latest available data. Own-Source $49.3 billion 77.0% Provincial Grants $11.9 billion 18.7% Federal Grants $2.8 billion 4.3% - 61 - THE FISCAL CONTEXT Municipalities in Ontario delivered $54 billion in services in 2022. Services that typically fall under provincial jurisdiction in other provinces comprised 29.3%. MMAH, 2019-2022 Financial Information Returns. 2022’s expenditures were imputed for 213 municipalities using the latest available data. Municipal $38.0 billion 70.7% Provincial $15.8 billion 29.3% - 62 - A REAS OF PROVINCIAL RESPONSIBILITY Municipalities invested $16 billion in services that typically fall under provincial jurisdiction in other provinces. Provincial contributions offset these costs –but only in part. MMAH, 2019-2022 Financial Information Returns. 2022’s expenditures and grants were imputed for 213 municipalities using the latest available data. $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 Amount (Billions) Municipal Expenditures Provincial Grants - 63 - THE PROBLEM THE RESULT: A $3.8 BILLION “GAP” WHERE MUNICIPALITIES SUBSIDIZE THE PROVINCE - 64 - AFFORDABILITY In 2020-21, the Government of Ontario’s program spending per capita was the lowest in Canada. FAO,2020-21 Interprovincial Comparison $7,000 $8,000 $9,000 $10,000 $11,000 $12,000 $13,000 $14,000 $15,000 $16,000 $17,000 NL QC SK AB PE NB BC MB NS ON Ex p e n d i t u r e p e r C a p i t a ( 2 0 2 0 ) The Government of Ontario spent $11,794 per capita Other provinces spent an average $13,754 per capita - 65 - 9 THE VISION •Update the partnership between provincial and municipal governments to build sustainable communities, a solid foundation for economic growth and quality of life. •Key Goals: A sustainable, accountable provincial-municipal relationship where both orders of government can meet their responsibilities, grounded in: •Affordability and fiscal sustainability for both orders of government •Fairness for taxpayers and affordability for residents •Coordinated and timely infrastructure investment resilient to climate realities •Increased housing supply and affordability •Robust health and social services supporting increased economic participation •Long term economic development and prosperity for Ontario and its communities •Modern, effective and streamlined service delivery - 66 - THE BENEFITS FOR INFRASTRUCTURE History has shown that rebalancing service costs for municipalities results in larger infrastructure investments. $0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Am o u n t ( B i l l i o n s ) Upload benefit to municipalities Capital financing: MMAH, 2019-2022 Financial Information Returns Upload benefit: Ministry of Finance, OMPF Technical Guides, 2009-2018 2022’s capital financing was imputed for 213 municipalities using the latest available data. Capital financing from dedicated municipal revenues - 67 - Report to Council Report Number: CAO 11-23 Date: December 11, 2023 From: Marisa Carpino Chief Administrative Officer Subject: Opportunity for Petticoat Creek Conservation Park -File: A-1440 Recommendation: 1.That Report CAO 11-23 regarding Opportunity for Petticoat Creek Conservation Park be received for information. Executive Summary: Petticoat Creek Conservation Park (PCCP) is owned and operated by the Toronto and Region Conservation Authority (TRCA). The 173 acres park area is strategically located along the waterfront and offers cycling, walking and running along the waterfront trail, picnic areas for families and corporate events, and a wide range of natural features to explore. Throughout the years, the amenities at PCCP have remained static and/or slightly eroded due to lack of financial investment and/or human resources from TRCA. Recognizing the opportunity of the site and the potential PCCP has, the City engaged KPMG to investigate opportunities and discuss the business management models with TRCA that would allow the City to assume responsibility for the maintenance, operations, and potential investment in the necessary capital improvements to revitalize the park. The Park provides the City with a rare opportunity to acquire a crown jewel that is only 15 minutes away for most of Pickering’s population. With the right kind of investment, PCCP also has the capability of becoming a destination park that would attract visitors from the Greater Toronto Area (GTA). Thorough discussions were held with internal stakeholders such as Community Services, Corporate Services, Engineering Services, Finance Department, and Operations Department staff teams. External stakeholders such as the TRCA were also engaged to better understand opportunities and current facility conditions at this site and what can be achieved. Based on the conversations, a review of the financials, and research of other models, KPMG formulated their report, Opportunity for Petticoat Creek Conservation Park (Attachment 1). Findings from KPMG’s report indicate that a potential partnership with TRCA would include: 1.A business management model where the City can optimize control of the property. 2.Enhanced programming to provide residents with a unique experience while ensuring conservation areas are protected. This is best achieved through the development of a formal master plan in collaboration with TRCA. 3.Provincial and Federal government grants to enable the development of infrastructure upgrades and program components. This is best achieved through partnership funding. - 68 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 2 City staff and TRCA have an alignment on the vision of the park in terms of program enhancements. The purpose of this report is to share the results of KPMG’s analysis regarding the potential partnership of PCCP property between the City and TRCA, the potential for enhanced park amenities and programming, and the projected financial impact to the City of Pickering. Financial Implications: KPMG’s analysis of program improvements indicates that significant financial investment will be required to meet the programming potential, which enables year-round use, and upgrades in road safety and park security. The potential capital investment in PCCP is projected to be $5,400,000 in current infrastructure repairs, $11,500,000 in new pool (design and construction) and $18,900,000 in new capital infrastructure, in 2023 dollars. This represents a total investment over an approximate 10 year forecast of approximately $35.8 million in capital costs, in 2023 dollars. If the City does not replace the pool, it would cost $1,000,000 to remove it, in 2023 dollars. For the new proposed capital infrastructure and programs (including the pool), it is expected that these would add approximately $2.3 million in annual operating costs (maintenance, operating and staffing). This cost is expected to be fully realized beginning in 2029, when all capital infrastructure and programs have been put in place. Discussion: The Petticoat Creek Conservation Park (PCCP) is a significant cultural and natural heritage site within the City. It is a large public green space within our urban area of Pickering that provides residents and visitors alike with the unique opportunity to gather, play, learn, explore, hike, experience nature and so much more. The property is owned and managed by the Toronto and Region Conservation Authority (TRCA) who are reliant on various forms of government and grant funding to sustain the capital. Over the years, various amenities at PCCP have deteriorated or been removed from service due to a lack of financial and/or human resources. For instance, the park’s outdoor aquatic facility has remained closed due to mechanical and infrastructure challenges. Recognizing the potential that this property has for residents and visitors alike, Council directed staff through Resolution #158/23 (Attachment 2), to explore opportunities to purchase PCCP or enter into a management/lease agreement with TRCA that would enable the City to assume responsibility for the maintenance and day to day operation and invest in the necessary capital improvements. As a result, KPMG was secured for the purpose of developing a Business Case Analysis regarding the business management models, appraisal valuation, and financial operating impacts including asset replacement strategy of PCCP. KPMG’s analysis highlights the distinct potential offered by PCCP for the City, including the ability to oversee a substantial waterfront park and enhance the City's ecological framework by introducing new features, programs, and events for the advantage of Pickering's local communities. - 69 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 3 A.Programming Potential PCCP has several existing amenities that attract visitors to the park. However, permanent structures such as the outdoor swimming pool, buildings/offices, washrooms were developed in 1975. To help reactivate PCCP, investments in these structures are necessary. There are mutual goals between the City and TRCA about leveraging the PCCP site to be more optimally used. To properly prioritize park upgrades, it is essential for the City of Pickering to develop a Master Plan in collaboration with TRCA and establish a vision for the long-term management and use of the park. The main objectives of a PCCP Master Plan would include positioning PCCP as a destination park for Pickering residents and GTA visitors; enhancing programming to the conservation area; extending use of the park to 12-months of the year; and leveraging large areas as event space that cannot otherwise be accommodated at Pickering’s greenspaces. Given that PCCP is strategically located in part on environmentally significant areas, the City’s focus on new programming is limited to areas that are open space designations and do not fall within the regulated zone. A thorough assessment of the site would need to be completed before the introduction of any initiatives, however there are a few low hanging fruits that can be accomplished immediately. Further upgrades can be introduced through staged improvements. These include the renovation of washrooms and pavilions; upgrades to parking lots and lighting and launching new facilities/activities on site such as pickleball courts and beach volleyball. Recognizing that PCCP’s potential is vast, the City also aims to maximize opportunities to residents throughout the four seasons by winterizing washrooms and implementing new winter programming that respect the natural elements of the Park such as, snowshoeing and cross country skiing. Enhancement plans for PCCP include the option for newly constructed pool with splash pad too. The Swimming Pool Complex has been repaired several times in the past, however it is now at a state where major replacement is required in the underground piping and machinery. The process and anticipated cost to repair and renovate the existing pool versus rebuilding a new pool is the same with estimated costs coming in at $10 million for each option. For these reasons, repairing the existing pool was considered and dismissed. As such, there are two options remaining: 1.Remove existing pool structure, implement new swimming pool with modern and cost effective design at a cost of approximately $10 million; or 2.Abandon the swimming pool at a cost of $1,000,000 The anticipated capital costs related to the design and implementation of the new swimming pool and other programs amount to approximately $30.4 million. Depending on how the city secures the right to the property, this will help determine if the City has financial capacity to rebuild the pool and/or splashpads. City staff will bring forward a - 70 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 4 Capital Plan strategy in January 2024 that will include PCCP and other key infrastructure investments for Council’s consideration. Initiatives being proposed must undergo the necessary screenings for environmental sensitivities and habitat considerations. While this may be the case, there is a mutual understanding between City staff and TRCA about placement of upgrades on unregulated zones. Next Steps In January 2024, a Special Council Meeting will be held to review and prioritize key capital projects that Council may request the Mayor to consider for inclusion in the 2024 or future budgets during the current term of office. The PCCP project will be included as an option for Council’s consideration. Attachments: 1.Opportunity for Petticoat Creek Conservation Park 2.Resolution #158/232 Prepared By: Approved/Endorsed By: Farnaz Patel Stan Karwowski Strategic Initiatives & Corporate Priorities Advisor Director, Finance & Treasurer FP:mc Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Original Signed By: Original Signed By: - 71 - Opportunity forPetticoat Creek Conservation Park City of Pickering Council Meeting –December 11th, 2023 — December 11, 2023 Attachment #1 to Report CAO 11-23 - 72 - 2Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 01 Executive Summary - 73 - 3Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. In July 2023, the City of Pickering (the City or Pickering) retained KPMG LLP (KPMG) to conduct a business case analysis on the merits and associated challenges with a potential acquisition or a partnership with the Toronto and Region Conservation Authority (TRCA)for Petticoat Creek Conservation Park (PCCP) that would enable the City to assume responsibility for the maintenance, including any potential capital improvements, and day to day operations of PCCP. The assessment intends to inform the City regarding the opportunity and how a partnership with TRCA could benefit the City and residents over the long term. This report summarizes the findings and the potential next steps. PCCP is a significant cultural and natural heritage site within the City of Pickering. It is a large public green space within the City that provides residents and visitors alike with the unique opportunity to gather, play, learn, explore, hike, experience nature and so much more. Currently, PCCP is owned and managed by the TRCA who are reliant on various forms of government and grant funding to sustain the capital and operating program of the park. Over the years, various amenities at PCCP have deteriorated or been removed from service due to a lack of financial and/or human resources. This has negatively impacted user experience and does not realize the full potential of the park. Our Approach Through discussions with internal and external stakeholders and a review of financial data and a facility condition assessment provided by TRCA, KPMG has considered the following three key elements that the City should be considering as part of the business case for realizing the full potential of PCCP and the City’s role in achieving that objective. Executive Summary –Background and Purpose KPMG has been retained by the City of Pickering to conduct a business case analysis on the merits of a potential partnership with TRCA for the Petticoat Creek Conservation Park. Business Model Enhanced Programming Funding - 74 - 4Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. About PCCP PCCP is located in the southwestern end of Pickering and borders Lake Ontario. The park is owned and operated by the TRCA. Executive Summary –A Unique Opportunity Petticoat Creek Conservation Park overlooks Lake Ontario and is one of the largest green spaces in Pickering’s urban area. Moving forward, the City has a unique opportunity to work together with the TRCA to develop a vision for the long-term management and use of the park. The opportunity to acquire or manage PCCP is a unique one. In order to properly prioritize park upgrades, the City has indicated that it will aim to develop a master plan and establish a vision for the long-term management and use of the park in collaboration with TRCA. The main objectives of a PCCP master plan are to: Position PCCP as a destination park for not only City residents, but to attract visitors from the wider GTA to introduce them to Pickering tourism Bring new programming and activities to the conservation area Extend use of the park and seasonal use to 12-months of the year Leverage large areas as event space that cannot be accommodated at Pickering’s Esplanade Park - 75 - 5Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Current Infrastructure Requires Maintenance The buildings at PCCP were constructed in 1975, so in addition to the investment required for the swimming pool complex, a third party facility condition assessment completed in 2021 for PCCP found that there are other facilities within the PCCP that are overdue for maintenance. The findings from the third-party facility condition assessment as well as a breakdown of anticipated costs required for repairs can be found on page 17. The backlogged repairs are short term solutions to aging assets, so the City has considered the replacement of some of these assets entirely (new maintenance building, winterized washrooms and road paving) in the anticipated new capital investments identified on page 29. Therefore these backlogged costs may not all be applicable and should be further investigated. Executive Summary –Enhancing Public Use There are a significant number of improvements that the City can make within the PCCP to enhance existing use, increase visitor traffic and generate revenue. Estimated Remaining Maintenance Costs: $5.4 million (2023$)1 Opportunities to Reimagine the Swimming Pool PCCP has historically been popular for it’s large outdoor swimming complex. Due to the age of the main pool structure, the complex is in a state of disrepair and has been closed since 2019. In addition to being in relatively poor condition, the shape and design of the pool is very difficult to operate and lifeguard. To repair and renovate the existing pool would require excavating the bed of the pool to reinstate soil conditions, essentially the same process and anticipated costs as building an entirely new pool. For these reasons, repairing the existing pool was considered and dismissed. As such, there are two options for the City to consider: 1.Remove existing pool structure, implement new swimming pool with modern design at a cost of $10 million, plus approximately 15% in design costs 2.Abandon the swimming pool and remove the existing pool structure at a cost of $1 million, and use the space for other programs Estimated New Pool Design and Capital Costs:$11.5 million (2023$) 1 This estimate is in 2023 dollars and is a sum of the recommended maintenance costs between 2021 and 2030 that were not completed by TRCA. - 76 - 6Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Financial Investment The challenge facing the City with respect to expanded programming is the large financial investment required to deliver the infrastructure needed for the new programming, enable winter use, and improve road safety and park security. Detailed capital cost estimates for program implementation and park enhancements are discussed on page 29. The City has provided input on the capital improvement timelines, where implementation could begin in 2026 and continue to the end of 2029. Executive Summary –Expanded Programming The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. Pickleball Improved Programming To make PCCP a destination park, PCCP requires other programs or facilities that would help attract new visitors. There is a shared vision among City stakeholders to introduce new park features and programs to help reinvigorate PCCP. By providing capital support, the City can implement the following programming or provide enhancements to existing amenities for the residents of Pickering and the wider GTA to enjoy: Picnic Areas Day Camps Nature Education Winterized Washrooms Hiking Trails Paved Roads Estimated New Capital Costs $ 30.4 million (one time) (2023$) Estimated New Operation and Maintenance Costs:$ 2.3 Million (per year) (2023$) New Outdoor Pool It has been noted that funding from other levels of government could be available to support the construction of some of the new programs and facilities. There may also be interest from private sector partnerships to fund or operate the new programs (e.g., volleyball and pickleball organizations). It is the City’s intention to pursue these grants in partnership with TRCA to help alleviate financial burdens. - 77 - 7Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. TRCA Involvement PCCP is a watershed area that is owned and managed by the TRCA. As a conservation park, it offers a unique natural corridor for wildlife to live or travel along the creek towards Lake Ontario, therefore there are various ecological factors to consider, if the City were to implement new infrastructure in the park. In order to continue to protect the natural heritage on site, the focus of new programming should be located in the area highlighted in blue on the map on the right. Business Management Models There are various amenities at PCCP that have eroded over time due to a lack of financial and/or human resources. The City is exploring opportunities to either purchase PCCP or enter into a management/lease agreement with TRCA to enable the City to assume responsibility for the maintenance and day to day operation and potentially invest in the necessary capital improvements to revitalize and reactivate the park. Given the limited financial position of TRCA, we don’t believe they are in a position to make meaningful contributions to operating or capital costs. Executive Summary –Collaborate with TRCA PCCP is a conservation area that is owned and managed by the TRCA, who relies on various forms of government and grant funding to sustain the capital and operating program. Entering into a partnership with TRCA for the management of PCCP may result in sharing of costs. - 78 - 8Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Safety Improvements PCCP is currently open daily between 9 am and 8 pm from mid-May to early September and weekends only from early September to October. As part of the City’s new vision for the park, PCCP would remain open throughout all four seasons and remain accessible and safe for all visitors. Road safety and informal parking lots have been identified as a major concern, where streets are narrow and unfenced. If extending the hours of use, the City plans to install street lighting to ensure visibility after sunset. Extending operation into the colder months will also require new winterized washrooms and snow removal equipment. Open Space for Events and Recreation With significant growth anticipated in Pickering in the coming years, the City is looking to enhance recreational programming and greenspaces to sufficiently serve the needs of the growing population. The City sees opportunity to use PCCP as new program space for Day Camps to help reduce pressure on existing recreation facilities, where many programs are currently at capacity. Executive Summary –Municipal Requirements If PCCP were to be managed and operated by the City of Pickering, there are a number of essential changes that will need to be made to improve the safety and usability of the park. Moreover, as the Pickering City Centre project unfolds and existing outdoor event spaces (i.e., City Hall and Glenanna Park) will undergo renovations, a new large-scale event space will be required to serve the community for events like the annual food truck festival. - 79 - 9Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 02 Project Background and Understanding - 80 - 10Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Petticoat Creek Conservation Area Background Petticoat Creek Conservation Park (PCCP) is located in the southwestern end of Pickering and borders Lake Ontario. The park is owned and operated by the Toronto and Region Conservation Authority (TRCA). Petticoat Creek Conservation Park Area, Pickering About Petticoat Creek Conservation Park •Petticoat Creek Conservation Park (PCCP) provides a large public green space within the urban area of Pickering that provides residents and visitors with the opportunity to gather, play, learn, explore, hike and experience nature. •PCCP offers a unique natural corridor for wildlife to live or travel along the creek towards Lake Ontario. It is home to 69 types of trees, such as willows, oak, birch and pine, and a wide variety of wildlife, notably white-tail deer, foxes, red tailed hawks, rabbits and squirrels. TRCA Involvement •Toronto and Region Conservation Authority (TRCA) is a registered charity, established under the Conservation Authorities Act and aims to enhance the region’s natural environment and protect land, water and communities. •TRCA owns about 40,000 acres of land in the Toronto region. •PCCP is owned and managed by the TRCA and TRCA relies on various forms of government and grant funding to sustain the capital and operating program. •Various amenities at PCCP have eroded over time and some have been removed from service due to a lack of financial and/or human resources. This has impacted user experience and does not realize the full potential of the property. - 81 - 11Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 03 Location Overview - 82 - 12Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview of Area Surrounding Pickering Pickering has a population of approximately 100,000 people with 231 square kilometres of area that borders communities such as Toronto, Ajax and Whitby and has Lake Ontario to the south. •Pickering is located in Southern Ontario, Canada, immediately east of Toronto in Durham Region. •The City has a population of approximately 100,000 people and covers an area of 231 square kilometres. •Pickering is anticipated to be one of the most rapid growing areas in the GTA in the next 20 years, with a population projected to double during that time. •Toronto, Markham, and Rouge Park border Pickering on the west; Ajax and Whitby border Pickering on the east; Uxbridge borders to the north; and Lake Ontario forms Pickering's southern boundary. Pickering Toronto Ajax Whitby Lake Ontario Markham Petticoat Creek Conservation Park - 83 - 13Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. TRCA Greenspace in Pickering Pickering is home to four conservation properties that are managed by the TRCA. ★Petticoat Creek Conservation Park: The 173 acres of park area offers cycling, walking and running along the waterfront trail, picnic areas for families and corporate events, a wide array of flora and fauna to explore, and views of the bluffs. 1. Greenwood Conservation Area: The park is located in both the City of Pickering and the Town of Ajax, separated by Fifth Concession Road. The Trans Canada Trail passes through the park. The park provides opportunity for activities such as hiking, cross country skiing, fishing, bird watching and camping. 2. Claremont Nature Centre: An area of 395 acres with the Duffins Creek running through the property. It includes the Claremont Field Centre School which offers outdoor education programs for school, Scouts, Guides and other general interest groups. Although the Field Centre is not open to the general public, the site is open for hiking. 3. Altona Forest: An area of 131 acres that was designated as environmentally significant as it serves as an essential habitat for a large number of plants and animals native to southern Ontario. These include many migratory and songbirds, foxes, coyotes, hawks and rare amphibians. Permitted activities in the forest include hiking, bird watching and wildlife photography. Altona Forest Petticoat Creek Conservation Park Greenwood Conservation Area 1 3 2 Claremont Nature Centre - 84 - 14Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview of Major Greenspaces in Pickering The City of Pickering places importance on operating and maintaining high quality parks and greenspaces for its residents. Pickering sees its recreation and parks system as essential to the well-being of its residents. City of Pickering –Recreation & Parks Master Plan 2017 Parks Legend City Boundary The City of Pickering developed a master plan for recreation and parks services to keep pace with the anticipated growth of the City. The Vision set out for parks and recreation services in Pickering is: We are active, cohesive, sustainable, and enjoy community pride in Pickering through our participation in recreation, parks and special events. The map on the right illustrates the vast amount of parks and greenspace (denoted in light blue) the City of Pickering manages for its’ residents. - 85 - 15Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 04 Description of Subject Property and Asset Condition - 86 - 16Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Amenities and Programming at PCCP PCCP has a number of existing amenities that attract visitors to use the park. Overview of Petticoat Creek Conservation Park •Open daily between 9 am to 8 pm from May 20 –September 4, 2023 and weekends only from September 2 –October 9, 2023 •The park is approximately 173 acres in size. •Permanent structures at PCCP were initially developed in 1975. The pool complex has been significantly renovated since. •The main structures (assets) in PCCP include: 1.Outdoor Swimming Pool; 2.Swimming Pool Building; 3.Lifeguard Office; 4.Maintenance Shop/Office; 5.Public Washrooms (Pleasant Point Washroom and Rogers Acres (Lakeview) Washroom; and 6.Other Miscellaneous Structures (e.g., wooden shed, entrance gate booth, picnic shelters and other site infrastructure). Photo source: TRCA, 2021 - 87 - 17Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Current Condition of Park Infrastructure and Facilities A facility condition assessment was completed in 2021 by FCAPX a Division of Roth IAMS Ltd. (detailed in Appendix B) and found a number of capital repairs required over the next five years. These are summarized at a high level below. Note: The rating information and costing data presented has been summarized from the facility condition assessment report prepared by FCAPX. The estimated costs of repairs on this slide are as at 2021, determined at the time of the assessment. The estimated costs do not account for inflation. Swimming Pool The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $5.4 million (2021$) Swimming Pool Building The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $856k (2021$) Lifeguard Office The Facility are functioning as intended; minimal repairs anticipated within the next five years. Cost of outstanding repairs: $30k (2021$) Maintenance Office The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $193k (2021$) Washroom Buildings The facility is not functioning as intended; repairs required within the next year to restore functionality. Cost of outstanding repairs: $196k (2021$) Site Infrastructure The maintenance of park facilities and infrastructure include paved roadways, walkways, water and sewage. Cost of outstanding repairs: $5.9 million(2021$) - 88 - 18Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 05 Programming Potential - 89 - 19Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming in Other Conservation Areas and Parks In addition to seeking staff input, other conservation areas and parks in Ontario were reviewed to inform opportunities for programs. Further information about Byng Island and Heart Lake are outlined in this report due to similarities in size and existing features of these parks. Photo Source: Tourist Places Springwater Conservation Area Byng Island Conservation Area Heart Lake Conservation Area Jack Darling Memorial Park Photo Source: Grand River Conservation Authority Photo Source: BlogTOPhoto Source: Ontario Conservation Areas Rouge National Urban Park Photo Source: City of Toronto Oshawa Lakeview Park Photo Source: Oshawa Express - 90 - 20Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Byng Island Park Conservation Area Byng Island is a conservation area located in Dunnville, Ontario. The park is owned and managed by the Grand River Conservation Authority and offers visitors a chance to explore the Grand River and Lake Erie. The conservation area is 470 acres in size and is open daily from May 1 to October 15. Features and Activities •The largest outdoor swimming pool in Canada (max. capacity: 1,000) people, includes a wading area and splash pad. •380 campsites, 134 of which are serviced (electricity and water) •Pavilion with full kitchen and washrooms (for events e.g., weddings) •Three concrete boat launches to accommodate sailing, boating, fishing •Picnic tables •Two sand volleyball courts •A baseball field •Carolinian forests, the river, provincially significant wetlands and creeks for unique bird watching and fishing opportunities. •A two-kilometer nature trail Byng Island is a comparable conservation area located in Dunnville, Ontario, that features a swimming pool among other public use amenities. Photo Source: Ontario Conservation Areas Photo Source: Grand River Conservation AuthorityPhoto Source: Grand River Conservation Authority - 91 - 21Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Heart Lake Conservation Area Heart Lake Conservation Area occupies 418 acres in the Etobicoke Creek watershed, within the City of Brampton. Its diverse ecosystem includes two kettle lakes, the headwaters for Spring Creek, and provincially significant wetlands. Features and Activities •Aquatic facility –fully accessible 840 sqm heated swimming pool and splash pads •Over 30 wetland-themed water features •Day camps •Picnic areas –10 picnic site throughout the park •Fitness trail –outdoor fitness stations for strength training, enhanced stretching, cardio activities •Treetop Trekking –eight course, 10 zip lines, and 75 aerial games •Fishing –including a “Learn to Fish” program •Hiking trails –including a treecaching trail activity •Medicine Wheel Garden Energy and Water Efficiency A system controller ensures that the aquatic playground features only use water when activated by a user pushing an activation button located in the playground. The features are pre-programmed to follow various sequences once activated. Washrooms and the pump house feature energy efficient light fixtures and low flow toilets and faucets. Heart Lake is a TRCA-owned conservation area located in Brampton, Ontario, that features two kettle lakes, an outdoor swimming pool among other public use amenities. Photo Source: TRCA - 92 - 22Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. PCCP Master Plan In discussions with City staff and TRCA, a number of programming improvement objectives and considerations to increase visitor footfall have emerged as key opportunities to help reactivate PCCP. PCCP is a large waterfront park located in Pickering and is one of the largest green spaces in the City’s urban area. Discussions with TRCA to date have been collaborative in envisioning a future PCCP. As a result, the City wants to develop a master plan to establish a vision for the use of the park. The main objectives of the PCCP master plan are: •To position PCCP as a destination park for not only Pickering residents, but to attract visitors from the wider GTA; •Bring new programming and activities to the conservation area; •Extend use of park and seasonal use to 12-months of the year; and •Leverage large areas as event space that cannot be accommodated at Pickering’s Esplanade Park. Some of the high level considerations and requirements to realize this master plan include: •Safety and security related to parking –e.g., lighting, formal parking lots; •Widen existing roads to improve safety and access, and allow for the use of snow plows in winter; and •Improve back-of-house facilities to support operations and enhanced programming. Additional assumptions made to achieve this long-term vision would require the City to be responsible for repairing and maintaining the existing facilities. The City would also construct and own any new program infrastructure, e.g., pickleball court. - 93 - 23Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview –Master Plan Opportunities As PCCP is a conservation area, TRCA recommends that future development and programming be located in the blue area in the map to ensure risks to natural habitats and natural hazards risks are minimized. Appendix C contains detailed maps demonstrating the various natural hazards and ecological factors to consider in the master plan of PCCP, including: •Environmentally significant areas; •Floodplains; •Wetlands; •And others. Given the now-closed pool, TRCA recommends that future development opportunities should be focused on its footprint and the surrounding manicured grass areas and parking lots. This is highlighted in blue on the map to the right. Any redevelopment in the north section should take the form of more passive, minor recreational uses. This will ensure that existing ecological functions are maintained within the natural features on and adjacent to the site. TRCA recommends uses such as picnic shelters, high ropes courses (e.g., treetop trekking) day camp facilities, play structures, expanded water- play facilities, community gardens or a skate trail. These uses can be flexible to the shape and size of available space, and would avoid impacts to natural features. - 94 - 24Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Key Opportunities –Swimming Pool Current Conditions •The current state of the Swimming Pool Complex is poor, where the facility has been closed to the public since 2019 •The outdoor swimming pool has been repaired numerous times in the past, and is now at a state where major replacement is required in the underground piping and machinery –essentially a new swimming pool is required •The capital cost for this repair is high, with the facility condition assessment indicating that many repairs are required. Underground work to support a new swimming pool structure is required and the anticipated design and capital costs are estimated to be $11.5 million in 2023 dollars. •The current shape of the pool is irregular with many potential blind spots for lifeguards. The City anticipates additional staffing would be required if current shape of pool is retained •TRCA indicated that the splash pads within the swimming complex should be operational, as the underground infrastructure (e.g., piping and filtration) is separate from the main pool. However, the splash pads are overdue for approximately $700k in repairs that may require further assessment. Considerations •City staff is seeking Council direction as to whether to rebuild as a completely new modern pool (rectangular with accessible beach entry and lane swimming capabilities) or to focus on operating the splash pads only –as those are in good condition •Maintain operations of the washroom/changeroom space in Complex for splash pad use and for camps The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. Swimming Pool Complex - 95 - 25Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. The three swimming pool options are summarized below. In all three options, it is assumed that the splash pads will continue to operate and require staffing and renovations will be made to upgrade the pool washroom/changerooms. Swimming Pool Options Analysis Close Renovate Existing Build New (Preferred Option) Strategy Fill in existing pool and consider using surface for new programming Dig out pool, fix below grade soil to carry load, replace pool in same shape, fix all connecting piping Dig out pool, fix below grade soil to carry load, design and install new pool with modern design and new piping New asset N/A No Yes Primary users N/A Casual users Casual users + swim lessons, races and team practices Primary benefit Low cost option Re-open historic layout Brand new rectangular modern pool with accessible beach entry and water features, broader user group Primary concern Loss of key City asset Essentially the same cost as building new pool and poor layout with comparatively higher operating costs Cost to design and build Est. cost $1 million $10 million $10 million # of staff required to operate No additional lifeguards 14-16 lifeguards 8-10 lifeguards Total operation costs annually N/A ~$834k (2023$)~$578k (2023$) Due to the high cost of removing and repairing the residual infrastructure and poor layout, “Renovate Existing” has been deemed a non- feasible option with potentially minimal cost savings and high operating costs compared to a “Build New” option. - 96 - 26Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Key Opportunities 1/2 •The City currently offers pickleball lessons and pickleball drop- in at four City-run facilities. With the growing popularity of pickleball across the community, there is interest in constructing pickleball courts at PCCP •Set up beach volleyball infrastructure near the water •Explore moving Pickering’s existing cricket field to open areas in PCCP The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. Sports •The City could explore opportunities to expand picnic concepts in the park to welcome more visitors, e.g., additional picnic shelters of different sizes and styles to support smaller groups and parties •Consider charging fees for advanced booking of picnic areas and provide Pickering residents with priority booking •Consider installing accessible sheltered viewing decks to create safe lookout points over the water Picnic Areas •The City would install new playground infrastructure that can be used by different age groups •The destination playground may incorporate a design that highlights the natural environment in PCCP Destination Playgrounds •Enhance the existing main waterfront trail by adding additional side trails and programming to support education about nature in the park •Explore Tree Top Trekking partnership for the public to participate in physical activities in nature and potentially use climbing or ziplining equipment to navigate the treescape Hiking and Education - 97 - 27Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Key Opportunities 2/2 The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. •Extend hours of operation •Add streetlighting to ensure safety of visitors in the evening •Use park for large event space (e.g., Ribfest, Canada Day), introduce food trucks during weekends –continue smaller events in Esplanade Park Expanded Public Use •The current condition of the existing maintenance shop/office facilities is poor and presents a risk to its users. The building requires immediate repairs and renovations to ensure safe use •With the additional programming discussed, enhanced back-of-house facilities and essentially a new operations building will be required to accommodate staff e.g., larger staff rooms, washrooms, storage rooms •If PCCP is successful in attracting more visitors, road widenings and additional road infrastructure may be required to improve safety and access Operational CapacityWinter Programming •Extend seasonal use of the park and keep PCCP open during all months of the year •Operation in winter months would require winterizing the public washrooms •Implement new winter programming for City of Pickering residents that respect the natural elements of the Park such as, snowshoeing and cross country skiing •The City could take over the operation of the on-site day camps •Include PCCP as part of the City’s summer camp offering to increase capacity Camps - 98 - 28Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Considered but Discarded The programming opportunities on this slide have been considered by the City but have been discarded due to costs, lack of alignment with PCCP as a conservation area and/or similar offerings at other facilities in Pickering. •The open space in PCCP should not be considered for soccer fields or baseball diamonds •The City does not intend to build winter domes that would increase seasonal use as there are similar facilities offered in other parts of Pickering (e.g., Chestnut Hill Developments Recreation Complex) Team Sports Connection to Lake •City staff have concerns about installing a staircase to provide beach access due to concerns of the waterfront being a secluded area •Installing infrastructure along the waterfront may bring additional challenges related to ownership (TRCA or Federal), environmental stewardship mandate challenges and potential liabilities for the City Off-leash Dog Park •There are off-leash dog area established within close vicinity to the park, so this is deemed low priority for the City Tennis Court •There are public tennis courts within close vicinity to the park, so this is deemed low priority for the City Skate Park / Ice Skating •As a large concrete installation, the TRCA is opposed to additional infrastructure in the park that may conflict with PCCP’s status as a conservation area - 99 - 29Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. The anticipated capital costs of designing and constructing a new pool and other programs described on the previous pages amounts to $30.4 million in 2023 dollars. These estimates do not account for staffing costs or other operations and maintenance costs. Anticipated Capital Costs of New Pool and Programs The following capital and operating costs are estimates that were prepared jointly in a workshop between the City and KPMG for the purposes of the analysis. The following costs are in 2023 dollars before tax, and include design costs which are considered 15% of the capital cost for the pool and splash pads, and 10% of the capital cost for the other programs. Additional costing is recommended to determine a more detailed estimate. #Element Name Initial Capital Cost (2023$) $ 18,900,000 $ 30,400,000 $ 11,500,000 Total Capital Costs Total Pool Capital Costs Total New Programs Capital Costs - 100 - 30Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 2023 Roadmap Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Pre-development Phase 1 City Council Decision 2 Contract Preparation and Signing 3 Assessment and Preliminary Master Plan (baseline studies) 4 Stakeholder and Community Engagement 5 Master Plan Completion 7 Design and Construction of Pool 8 Design and Construction of Other Park Amenities 202920242025202620272028 Based on our assumptions for decision-making timelines, required stakeholder engagement and related planning, construction is anticipated to begin in 2026. Following this timeline, the new pool is expected to launch in the summer of 2028. Program Improvements Timeline Council Approval The following timeline anticipates the negotiations and planning required in producing a master plan for the park. Taking the new program opportunities discussed on pages 27 and 28, the City can begin to develop concepts and engage external designers. For activities in row 8, the upfront development should prioritize key infrastructure items like road improvements and winterized washrooms to allow the park to be open for winter use. Beyond 2028, the City can continue to invest in remaining park improvements, where the timing of construction costs will be based on available funding. - 101 - 31Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 06 Summary and Conclusion - 102 - 32Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Considerations for Future Operation Model The considerations have been presented below to demonstrate their impact as either a benefit or a challenge based on the results of the analysis. KPMG recommends the City to engage in a detailed due diligence process to quantify the potential impact of the key risks highlighted below before further engaging in partnership discussions with TRCA. Enhance Public use Expand ProgrammingUnique Opportunity Municipal RequirementsCollaborate with TRCA Free resident entry Challenges: •High costs to replace and operate pool •Overdue maintenance on existing facilities Challenges: •Financial investment (new infrastructure) Challenges: •Acquisition costs •Unique partnership model/contract Challenges: •Governance restrictions •Protection of natural heritage Challenges: •Road safety •Informal parking Opportunities: •Rapid impact •Introduce new public amenities Opportunities: •Rapid implementation •Attract new visitors •Introduce new programming Opportunities: •Destination park •Large lakefront property Opportunities: •Share costs •Partnerships with TRCA •Education on natural heritage and conservation Opportunities: •New event space •New program space and reduce pressure on existing recreation facilities - 103 - Document Classification: KPMG Public home.kpmg/ca The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation. © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. - 104 - Legislative Services Division Clerk’s Office Directive Memorandum April 28, 2023 To: Marisa Carpino Chief Administrative Officer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on April 24, 2023 Petticoat Creek Conservation Park – TRCA Council Decision Resolution #158/23 Please take any action deemed necessary. Susan Cassel Copy: Director, Finance & Treasurer Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potentialacquisition of Petticoat Creek Conservation Park by the City or ManagementAgreement of said property between the City and TRCA; 2.That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for thepurpose of securing consulting services for a Business Case Analysis regardingthe acquisition, appraisal valuation financing strategy, financial operatingimpacts including asset replacement strategy and/or Management Agreement ofPetticoat Creek Conservation Park; 3.That Staff report back to Council, regarding the status of discussions withTRCA, by Q3 2023. Attachment #2 to Report CAO 11-23 - 105 - Report to Council Report Number: CAO 12-23 Date: December 11, 2023 From: Marisa Carpino Chief Administrative Officer Subject: Pickering Anti-Black Racism Taskforce -Revised Terms of Reference -File: A-1440-001 Recommendation: 1.That Council endorse the revised Terms of Reference for the Pickering Anti-Black Racism Taskforce, as set out in Attachment 1; 2.That the term of Pickering Anti-Black Racism Taskforce members appointed on March 27, 2023, by Resolution #147/23 be amended to end on November 14, 2026, in accordance with Section 6 of the updated Terms of Reference; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: At the November 2023 meeting of the Pickering Anti-Black Racism Taskforce, members passed a motion to revise the 2020 Terms of Reference. The 2020 Terms of Reference have been updated to reflect the current functions and operations of the Taskforce and to align with revised City policies and resources. Terms related to composition (Section 3), membership qualifications (Section 4), term of the taskforce (Section 6), taskforce structure and positions (Section 7), and budget (Section 8) have been updated. General revisions have also been made throughout the document to modify language and eliminate redundancies. The purpose of this report is to seek Council approval of the revised Terms of Reference for the Pickering Anti-Black Racism Taskforce (Attachment 1). Financial Implications: None. Discussion: Since the creation of the Pickering Anti-Black Racism Taskforce (the “Taskforce”) in 2020, several developments such as the introduction of the City of Pickering’s Equity, Diversity and Inclusion portfolio with new City staff, the revision of the ADM 040 Committees & Taskforces of Council Policy, and the transition to another term of the Taskforce with new members have impacted its growth, progress, and vision. As such, the existing Terms of Reference, which predated the formal creation of the Taskforce, no longer reflects current practices. In November 2023, Taskforce members voted to seek Council approval for a revised Terms of Reference. - 106 - CAO 12-23 December 11, 2023 Subject: Revised Terms of Reference for Pickering Anti-Black Racism Taskforce Page 2 Based on the work of two subcommittees from both past and current terms of the Taskforce, recommendations were brought forward to revise key areas of the Terms of Reference. A summary of revisions is provided in the table below followed by a discussion of the rationale. Table 1. Summary of Revisions to Terms of Reference by Section Section Area Revision 1 Mandate -Emphasis on role of the Taskforce in addressing systemic and institutional forms of anti-Black racism 2 Goals, Objectives & Responsibilities -Removal of redundancies and ambiguities in goals, objectives and responsibilities -Added goal of identifying a process for responding to incidents of anti-Black racism in Pickering -Provide clarity on appropriate role of Taskforce members, for example, in supporting learning opportunities as opposed to “delivery” and direct provision of such learning 3 Composition -Removal of stakeholder representatives -Specify membership based on residency in Pickering -Specify inclusion of City representative with background or involvement in City’s Equity, Diversity and Inclusion portfolio -Clarification of voting privileges for Members versus City representatives with no voting privileges. 5 Meeting Schedule -Emphasis on monthly occurrence of meetings as opposed to the total quantity of meetings within a year. 6 Term of the Taskforce -Align term of Taskforce with term of Council (and other advisory committees) 7 Taskforce Structure and Positions -Removal of subcommittee positions to allow flexibility for Taskforce to create subcommittees as needed/required 8 Budget -Change to reflect current governance structure of the City and new Equity, Diversity & Inclusion portfolio under Public Affairs & Corporate Communications -Removal of the need for written request to receive stipend for participation in meetings General Revisions -Revised language and wording to be more succinct -Modified wording for appropriateness and inclusion -Removal of redundancies for information already addressed in the revised ADM 040 policy Rationale for Revisions Several revisions were applied to the 2020 Terms of Reference of the Pickering Anti-Black Racism Taskforce to better reflect its current functions and operations within the community. Regarding the mandate, goals, objectives and responsibilities (Sections 1 and 2), new emphasis was placed on the role of the Taskforce in addressing systemic and institutional forms of racism given the existence of the Taskforce within a municipal governance structure. - 107 - CAO 12-23 December 11, 2023 Subject: Revised Terms of Reference for Pickering Anti-Black Racism Taskforce Page 3 It was important to establish parameters around the Taskforce’s work as a Council-appointed body and the specific types of anti-Black racism that can manifest in such arrangements. Composition (Section 3) was changed to remove “stakeholder representatives” as the past and current terms of the Taskforce have never had a stakeholder representative, indicating that there is no need at this time. In addition, the Taskforce’s mandate and goals related to community engagement will still support establishing connections and partnerships with community organizations, so this element will not be lost. The composition section has also been revised to specify that only members have voting privileges over the business of the Taskforce, not staff liaisons. The term of the Taskforce (Section 6) was revised to align with the term of Council. Currently, the schedules of all Council-appointed advisory committees coincide with Council. The Taskforce is the only Council-appointed body with a different term. During the last municipal election, this had adverse impacts on the Taskforce as they were unable to bring forward reports to Council for approval regarding events and other business. The revised term of the Taskforce will prevent disruptions to Taskforce business. The new term also means that for the existing Taskforce members, their term will conclude on November 14, 2026 or until their successors are appointed. Revisions to the Taskforce structure and positions (Section 7) were modified to remove the list of twelve subcommittee positions. Members do not have the capacity to manage as many subcommittees and also found the list to be too prescriptive. In the past, the Taskforce has created subcommittees related to communications, youth engagement, and community engagement as needed to support their work plan. This is consistent with Policy ADM 040, which states that “subcommittees may be established by a Committee/Taskforce, as required, to carry out specific projects included in the annual work plan.” Given the flexibility of the ADM 040 Policy, the list of subcommittee positions is not needed. Terms related to the budget of the Taskforce (Section 8) were also updated. The Taskforce was initially created under the umbrella of Community Services, and now its budget lies with Public Affairs & Corporate Communications through the Equity, Diversity, and Inclusion portfolio. The revisions reflect this change. The revisions also clarify the process for issuing stipends to the Taskforce members and no longer require that members submit a written request to receive stipends for meeting participation. As the City’s budget is approved to account for Taskforce stipends, it is the City’s responsibility to ensure that these are disbursed accordingly. Staff determined that the minutes and recordings of Taskforce meetings are sufficient to issue stipends. Written requests are only required for additional project work undertaken by the Taskforce members to carry out the work plan activities, for which there is a stipend of $25.00 per hour. These requests are included in the Taskforce meeting minutes and such work is approved by the Taskforce. Finally, general revisions have been made throughout the document to be more concise, to ensure use of inclusive language, and to remove redundancies in the information provided. For example, certain terms like “stakeholder” have been identified as problematic due to its historical uses and colonial connotations. Other language referencing “the Black community” have been revised to avoid misrepresentation of diverse Black community members as part of - 108 - CAO 12-23 December 11, 2023 Subject: Revised Terms of Reference for Pickering Anti-Black Racism Taskforce Page 4 a homogenous group. Members adopted the use of “diverse Black communities” throughout the document to be more inclusive and representative. Attachments: 1.Revised Terms of Reference for the Pickering Anti-Black Racism Taskforce 2.Original Pickering Anti-Black Racism Taskforce Terms of Reference Prepared By: Approved/Endorsed By: Jaclyn San Antonio Mark Guinto Senior Advisor, Equity, Diversity & Inclusion Division Head, Corporate Communications & Public Affairs JS:js Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 109 - Pickering Anti-Black Racism Taskforce Terms of Reference 1.0 Mandate The Pickering Anti-Black Racism Taskforce (PABRT) is a committee of Council appointees who work in partnership with the Pickering community, Durham-based organizations, businesses, and the City of Pickering to: •Enhance the shared experience and opportunities of Black residents, •Implement tangible and sustainable actions to support the prevention, reduction, and response to systemic and institutional anti-Black racism in Pickering for all community members. •Foster transparency and accountability in identifying and addressing systemic and institutional anti-Black racism within Pickering, •Identify and coordinate opportunities for community engagement. •Celebrate, conserve, and promote the Black community and Black culture, heritage, and history. 2.0 Goals, Objectives, and Responsibilities The Pickering Anti-Black Racism Taskforce will identify and implement actions in accordance with the following goals, objectives and responsibilities: 1.Work with the City to review and advise on City policies, programs, and processes related to anti-Black racism; 2.Collaborate with the City on initiatives related to anti-Black racism; 3.Identify and support a process for responding to incidents of anti-Black racism in Pickering. 4.Provide advocacy to the City on behalf of diverse Black communities, organizations, businesses, and other partners; 5.Support and identify anti-Black racism education and learning opportunities for Council, City Staff, community partners, and residents; and, 6.Strengthen and support Black-led social, economic, political, cultural initiatives and; 7.Build partnerships and share resources with residents, organizations, businesses, community partners, and other allies to maximize effect, reduce overlap of services and initiatives, and promote wise practices. Taskforce responsibilities include: •Collaboration with the City to align priorities and support Equity, Diversity and Inclusion initiatives of the City; Attachment #1 to Report CAO 12-23 - 110 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2023 – 2026 •Regular communication with Pickering residents, businesses, stakeholders, and organizations to identify issues, barriers, and opportunities within the mandate of the Taskforce; •Facilitation of education and awareness around legislation, programs, services, initiatives, organizations and other resources that aim to dismantle anti-Black racism and/or support diverse Black communities; •Development and presentation of an annual work plan to Council; which identifies activities and initiatives, timelines for implementation, measurement tools, and budgets that serve the mandate, goals and objectives of the Taskforce; •Share updates, results and impacts of Taskforce activities and initiatives outlined in the work plan as well as recommendations on matters related to anti-Black racism within the City of Pickering. Taskforce Members do not have the authority to assign work to City staff but will work cooperatively. Taskforce Members can assume related duties as informed by the Taskforce work plan. The PABRT will not be responsible for the following: 1.Development of the City’s Equity, Diversity and Inclusion Strategy or related initiatives; 2.Budget approval; 3.City programming or events; 4.Day-to-day operations of the City or City facilities; and 5.Administrative matters including direction given to staff. 3.0 Composition The Taskforce Membership shall include: •Up to 20 Resident Members – with voting rights; •At least one Staff Liaison that is involved in the City’s Equity, Diversity and Inclusion initiatives – no voting rights; and, •The Mayor – no voting rights. 4.0 Member Qualifications Qualifications include the skills, knowledge, and lived experience needed to contribute effectively to Taskforce goals and objectives. Membership will be sought on the basis of broad interest, understanding and commitment to the development of anti-Black racism initiatives in the municipality, in addition to specific expertise and interests related to Black business, culture, education, employment, health, heritage, and safety, among other areas. - 111 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2023 – 2026 5.0 Meeting Schedule The Pickering Anti-Black Racism Taskforce shall meet on the first Thursday of every month. Established meeting dates and times shall not be changed unless circumstances warrant special consideration and can be resourced accordingly. Meetings will not be held in the months of July, August or December unless determined by the Taskforce that a meeting is necessary to meet the mandate or work plan of the Taskforce. During a Municipal election year, meetings shall not be held after September 30 unless determined by the Committee that a meeting is necessary to meet the mandate or work plan of the Taskforce. 6.0 Term of the Taskforce Taskforce members will serve for a term of four years synchronous with the term of Council. 7.0 Taskforce Structure and Positions The Taskforce may choose to appoint a Chair or subcommittees in accordance with Policy ADM 040. Chairs and Sub-committee chairs will be nominated by a member of the Taskforce and receive a majority vote to hold the position. Chairs will hold a term of no more than 12 months. Should a Chair not be able to attend a meeting, they will assign chair duties to a second member of the Taskforce. Should another member not be available, they can also request the staff liaisons to lead the meeting. The Chair will manage the activities of the meeting, develop agendas, and follow up on action items with Taskforce members and staff liaisons. The Executive positions are as follows: 1.Chair – Staff/Government Liaison 2.Vice Chair – Action Plan Development Tracking/Presentations 3.Secretary – Committee Administration, Advocacy, Compliance, Accountability, Ethics, Community Hub Liaison, Mediation 4.Treasurer – Budget Tracking and Reporting Subcommittee Co-chairs will report to the Taskforce during regular meetings, and results will be recorded as part of the meeting minutes. Subcommittees chairs will be responsible for the recruitment of subcommittee members and organizing activities of the subcommittee in line with the work plan and approval of the Taskforce. Subcommittee chairs will manage their own administrative practice - 112 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2023 – 2026 including meeting schedules, meeting platform, minutes, agendas, tracking and reporting. Reports to Council regarding subcommittee work will be presented by the Taskforce. 8.0 Budget The Taskforce activities will be paid from the Public Affairs and Corporate Communications account. Remuneration for appointed Taskforce Members will be paid from the Public Affairs and Corporate Communications account. A stipend shall be paid to Members of the Taskforce in accordance with Section 20 of Policy ADM 040. Members shall receive remuneration as follows: Attending Taskforce Meetings Chair/Executive Position: $75.00 per meeting Subcommittee Chair: $75.00 per meeting Member: $65.00 per meeting Taskforce Work Members will be compensated for work that has been pre-approved by the Taskforce in a Motion and recorded in the Minutes. Motions should include the Member the work is assigned to. $25.00 per hour The maximum yearly income per Taskforce Member is $1,000.00. A T4 will be issued at the conclusion of the year, or the service of the Taskforce Member. - 113 - Pickering Anti-Black Racism Taskforce Terms of Reference 1.0 Mandate The Pickering Anti-Black Racism Taskforce (PABRT) is a committee of Council appointees who work in partnership with the Pickering community, Durham-based organizations, businesses, stakeholders, and the City to: identify barriers and areas of opportunity, in order to enhance the shared experience and opportunities afforded to Black residents, identify and coordinate opportunities for stakeholder and community engagement, provide expert input and action on matters relating to the provision of anti- Black racism initiatives within the community; and, celebrate and promote the Black community, and promote Black culture. 2.0 Goals, Objectives and Responsibilities The Pickering Anti-Black Racism Taskforce will identify and implement actions to fulfill the following goals and objectives: 1.Work towards the continued reduction of anti-Black racism; 2.Ongoing communication with the residents of Pickering to identify existing systemic barriers for Black residents and develop/provide opportunities to address these barriers, provide education, and effect change; 3.Act as a partner in collaboration with the City on initiatives related to anti-Black racism and Equity, Diversity and Inclusion as a stakeholder; 4.Provide advocacy and act as a liaison on behalf of the Black community to the City, as well as organizations and businesses serving the City of Pickering; 5.Strengthen and support Black-led economic development and Black employment initiatives; 6.Support and promote the creation and success of the Black community and cultural organizations; 7.Provide educational resources to build allies within and for the Black community; 8.Conserve and promote Black history and heritage; 9.Celebrate and support success within the Black community; 10.Provide opportunities for the creation, education, and enjoyment of Black culture; 11.Build partnerships and share resources with like-minded organizations to maximize effect, be aware of global best practice, to reduce potential for overlap of services and initiatives; 12.Be inclusive of community residents as per the charter of rights and freedoms; and, Attachment #2 to Report CAO 12-23 - 114 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2021 -2023 13.Engage stakeholders, businesses, and cultural organizations as partners in the delivery of initiatives. Taskforce responsibilities include: a)Regularly communicate with Pickering residents, businesses, stakeholders, and like-minded organizations (includes taskforces) to fully identify issues, barriers, and opportunities within the mandate of the taskforce. b)Develop an annual action plan for presentation to Council; which identifies primary goals, strategies, implementation schedule, measurement tools, and budgets in response to the goals and objectives of the Taskforce. c)Regularly review the action plan and track results. d)Provide quarterly updates to Council on Taskforce activities. e)Schedule meetings, set agendas, review minutes, and organize sub- committees as needed. f)Promote and support grass roots organizations and community-led anti-Black racism initiatives. g)Deliver programs, education, reconciliation circles, and develop as needed educational resources and toolkits in partnership with the community, related to anti-Black racism, alliance, heritage, and culture. h)Develop and implement recognition and incentives for initiatives that support the Black community and anti-Black racism. i)Advocate, provide guidance and support or partner with initiatives of Durham Region Police Service and Durham School Boards related to anti-Black racism, Black culture, and safety of Black community members. j)Encourage and promote effective communication between the Black community, community cultural groups, individuals, and the City. k)Advise and develop working relationships with owners of businesses, and the Chamber of Commerce. l)Work collaboratively with the City to align priorities and to aid Diversity and Inclusion initiatives of the City. m)Provide consultation, research, resources, report findings and make recommendations as necessary on matters of anti-Black racism, and the promotion of Black culture within the City of Pickering. n)Facilitate education and awareness of federal, provincial and local legislation related to anti-Black racism, accessibility, equity, and inclusion, human rights, and labour. o)Advocate and promote the value and benefit of anti-Black racism initiatives, and Black culture for all. Members do not have the authority to assign work to staff but will work cooperatively and assume related duties as directed by the Taskforce. More specifically, the PABRT will not be responsible for the following: 1.Development of City Diversity & Inclusion initiatives or strategy; 2.Budget approval; 3.City programming or events; 4.Day-to-day operations of the City or City facilities; and 5.Administrative matters including direction given to staff. - 115 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2021 -2023 3.0 Composition Up to 20 Taskforce members will be appointed, including: 8 resident representatives (maximum); 12 stakeholders representatives (maximum); All appointees will be voting members regardless of age. 3 City representatives will attend meetings to provide support, and facilitate meetings. 2 City staff liaisons; and, the Mayor As per Policy ADM 040 resident members must be 18 years of age, reside in Pickering, and represent a broad range of interests, ages, backgrounds, and experience. Youth representation is essential and must be provided a right to vote on the Taskforce. It is strongly recommended that at least one youth sub- committee be mandated who set their own plan in line with the goals and objectives of the Taskforce. Community Organization representatives must be from organizations that serve the City of Pickering. Where possible, appointments to the Committee shall include community leaders, and stakeholder representatives from the African diaspora and the following organizations/associations/areas: Active anti-Black racism Organizations Black Business Owners/Chamber of Commerce Black Cultural Organizations/Diversity Groups Community Development Council of Durham Community Safety Organization or Committee Cultural Advisory Committee Cultural Expressions -Durham Black History Month Durham Human Resources Professional Association Human Rights Organization LGBTQ Organization Mental or Public Health Organization Pickering Public Library Youth Organization - 116 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2021 -2023 City Staff from the following departments will act as liaisons to the committee: Community Services Department Human Resources Department Staff from other departments, including Legislative Services, Economic Development, and Corporate Services, will be called upon as required by the work of the Taskforce. 4.0 Member Qualifications Qualifications include the skills, knowledge, and lived-experience needed to contribute effectively to Taskforce goals and objectives. Membership will be sought on the basis of broad interest, understanding and commitment to the development of anti-Black racism initiatives in the municipality, in addition to specific expertise and interest related to Black business, culture, education, employment, health, heritage, and safety. Resident appointees must be residents of the City of Pickering. 5.0 Meeting Schedule The Pickering Anti-Black Racism Taskforce meets a minimum of 9 times per year. Established meeting dates and times shall not be changed unless circumstances warrant special consideration. Meetings will not be held in the months of July, August or December unless determined by the Taskforce that a meeting is necessary to meet the mandate or work plan of the Taskforce. During a Municipal election year, meetings shall continue unless determined by the Taskforce that a break in service is necessary. 6.0 Term of the Taskforce Taskforce members will serve for a term of four years starting in March of the year following a Municipal Election until they are no longer able to serve or a new taskforce is appointed. At the end of 2022, the Taskforce will consider in their report to Council broadening the activities to include Community-wide Racism, becoming the Anti- Racism Taskforce. The Taskforce will provide an update before the end of 2022 to be provided to the incoming Council with actions, achievements, and a recommendation/plan on how the Taskforce should continue in the next term. - 117 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2021 -2023 7.0 Taskforce Structure and Positions The Taskforce may choose to appoint a committee chair, or subcommittees in accordance with Boards and Committee Policy ADM 040. Chairpersons and Sub-committee chairs will be nominated by a member of the taskforce and receive a majority vote to hold the position. Chair persons will hold a term of no more than 12 months. Should a chair person not be able to attend a meeting, they will assign chair duties to a second member of the taskforce, or request the staff liaisons to lead the meeting. The chairperson will manage the activities of the meeting, develop agendas, and follow up on action items with taskforce members and staff liaisons. The following Executive and Sub-Committee positions are adopted for the 2021 – 2023 Term of the Taskforce: Executive 1.Chair – Staff/Government Liaison 2.Vice Chair – Action Plan Development Tracking/Presentations 3.Secretary (two positions) – Committee Administration, Advocacy, Compliance, Accountability, Ethics, Community Hub Liaison, Mediation 4.Treasurer Sub-committee Positions 1.Executive Advisory Sub Committee eg. Police Services, Human Resources, Faith Groups [Chair + 1] 2.Fund Development [Treasurer +1 ] 3.Policy / Best Practice [research and presentations] 4.Youth 5.Outreach/Communications -Social Media, 'Bang The Table', Fundraising, Youth Recruitment 6.Education as partner with DDSB 7.Employment / Entrepreneurship 8.Health 9.Policing as partner with DRPS 10.Events, Community Engagement, Programming 11.Recognition Program eg. Procurement, Allyship, Community Champion/Achievement [Chair, Vice Chair, Secretary, Treasurer] 12.Housing/Construction Subcommittees (ADM 040 Section 16.09) will be struck at the direction of the Taskforce by a majority vote, and must include at least two members of the Taskforce, and can include additional relevant stakeholders, experts, or members of the public as needed. Sub-committees must include at least one youth representative from the youth sub-committee. - 118 - Terms of Reference – Pickering Anti-Black Racism Taskforce 2021 -2023 Sub-committee Co-chairs will report to the Taskforce during regular meetings, and results will be recorded as part of the meeting minutes. Sub-committees Chairs will be responsible for recruitment of sub-committee members and organizing activities of the sub-committee in line with the action plan and approval of the taskforce. The Chairs will manage their own administrative practice including meeting schedules, meeting platform, minutes, agendas, tracking and reporting. Reports to Council regarding sub-committee work will be presented by the Taskforce. 8.0 Budget The Taskforce activities will be paid from the Community Services Boards and Committees account. Remuneration for appointed Taskforce Members will be paid from the Community Services Salary Account. A stipend shall be paid to Members of the Taskforce. The Taskforce Terms of Reference to be reviewed at each term of the taskforce by Human Resource, and a rate assigned. For this term, the rate set is $65/Member and $75 for the Chair or Sub-Committee Chair, per each 2-hour regular Taskforce Meeting (active visible participation in meetings is required). A rate of $25 per hour shall be paid to appointed Members of the Taskforce for work which has been pre-approved by the Taskforce, and recorded in the minutes. A written request must be received by the Taskforce liaison to receive payment. Payments will be issued twice a year. Request for payment must be received by December 15th of each calendar year. Maximum yearly income per Taskforce Member is $1,000.00. A T4 will be issued at the conclusion of the year, or the service of the Taskforce Member. - 119 - Report to Council Report Number: FIN 23-23 Date: December 11, 2023 From: Stan Karwowski Director, Finance & Treasurer Subject: 2024 User Fees File: F-2000-001 Recommendation: 1.That Council approve the attached General Municipal Fees and Charges By-law to amend By-laws 6191/03 and 7362/14, and incorporate User Fee Schedule I into the 2024 Current Budget; and, 2.That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Executive Summary: User Fees are an important revenue source for the City of Pickering and help to cover all or some of the cost of delivering customer-specific services like recreational programs, licenses and processing of development applications. These fees benefit the community by reducing the tax rate, while ensuring that the City is able to continue to provide the highest quality service our customers expect. The City is bringing forward the recommended 2024 User Fees in December to allow for implementation effective January 1, 2024. A general increase in fees of three percent (3%) is recommended for 2024 to address City cost pressures including: higher wages, inflationary increases, increased costs for utilities and higher costs for equipment purchases and maintenance, balanced with the need to keep fees affordable. The proposed 2024 User Fee & Charges Schedule is included in Attachment 2. A reasonable three percent increase allows the City to recover some of the increased operating costs arising from persistent above-average inflation ranging from four to six percent over the past year. In specific areas such as Planning & Development, fees have been further increased to continue the City’s efforts to move the service closer to full cost recovery and to reduce property tax subsidization of those activities. Financial Implications: The revised User Fees will be incorporated into departmental budgets through the 2024 Budget development process. The 2024 User Fee increase is expected to reduce the taxpayer-funded cost of service delivery by $575,000.00, and lower the City’s required 2024 tax levy increase by approximately 0.7 percent. - 120 - FIN 23-23 December 11, 2023 Subject: 2024 User Fees Page 2 Discussion: The draft 2024 User Fee Schedule was posted on the City’s web site on October 30, 2023. The Let’sTalkPickering.ca/Budget community engagement page provides educational information and a space for comments in order to capture views from the public. The public engagement period ended on November 17, 2023 and staff received two comments. These comments both expressed the view that it’s fair to charge and increase user fees every year to those individuals who use the services, as opposed to having all taxpayers subsidizing the increase in costs. A.Fee Recommendations In determining the recommended User Fees for 2024, staff considered: public engagement and direct customer feedback results; current market conditions, including benchmarking against other area municipalities; demand for service; current cost of service delivery; and inflation. Recovery of costs associated with the delivery of services and programs, and ongoing maintenance of the facilities and equipment is an important principle guiding the City’s approach to setting user fees. The impact of inflation on the City’s service-delivery costs continues to create financial pressures in 2024. Ontario has experienced historically high levels of inflation, with CPI persisting over 4 percent throughout 2023. The City’s cost for salaries, materials, utilities and building maintenance are all impacted by these increases, putting pressure on both user fees and the tax levy. Affordability is important to our community, so staff are recommending a balanced approach, with the general User Fee increase for 2024 being held to three percent. This recommendation balances the need to recover the cost of service delivery and the desire to limit cost increases for community users. The City also continues to offer Community Support Programs to assist those members of our community who face financial barriers to participation. See Attachment 1 for more information about these programs. B.Fee Changes Recreation user fees for programs are now listed as an hourly fee by program category (rather than per session) to better allow for variations in program session length and the addition of new programs throughout the calendar year. Film permit fees previously listed under City Development have been moved to the Economic Development & Strategic Projects section. Certain fees previously listed under Operations have been moved to the Recreation section. These include: o Sports Tournaments o Sport Camps o Sport Field Booking and Lighting o Park Permits o Special Events - 121 - FIN 23-23 December 11, 2023 Subject: 2024 User Fees Page 3 C.Recreation User Fee Study To further understand the best structure for the City’s recreation User Fees, the Recreation & Parks Master Plan recommended that the City undertake a Recreation User Fees Study. The City of Pickering’s Recreation User Fee Study will allow the Community Services Department to demonstrate the development of fair and transparent rates, and equitable access to all services. The development of a pricing policy will serve to offer a defensible rate and fee schedule for programs and services and as well to ensure the overarching principles are supported by the community. This project addresses the need for the City to ensure that recreation, museum, and special event fees reflect the cost to provide the services, and that lower cost recovery levels reflect the social values of the community. The Recreation User Fee Study is expected to be completed by spring 2024 and will be an instrument tool in future years.. D.City Development Fees There is a general principle in municipal planning and finance that all development application fees (inclusive of Building and Planning) should recover the City’s cost for reviewing those applications. The intent is to avoid having the existing tax base (residents and business owners) subsidize the costs, to the City, incurred from new development. E.Building Fees The City’s proposed Building Permit Application fees, are intended to have full cost recovery. The Building-related user fees, on average, have increased roughly 5.3 percent over those of the previous year to address cost-of-living increases and inflationary pressures while maintaining full cost recovery. F.Planning Fees First introduced in July, 2023, the proposed 2024 planning fees continue to reflect the two- stage, Council-approved development review process for official plan, zoning, draft plan/condominium plan, and site plan applications. Created in response to Bill 109, the two- stage fees are intended to minimize the need for City refunds of application fees (refer to Report PLN 12-23 for additional information). While most fees for reviewing Planning Act applications have increased about 3 percent, there are several exceptions: For land division applications, the City is replacing its “commenting”, and “clearance” fees, with a suite of new application fees, in response to the Region of Durham’s delegation of land division responsibilities to Area Municipalities. For official plan amendment applications, the move to full cost recovery was considered too great to be implemented through a one-time increase last year. Therefore, a more moderate fee increase was implemented in 2023, and another fee increase in recommended in 2024. - 122 - FIN 23-23 December 11, 2023 Subject: 2024 User Fees Page 4 Staff continue to recommend maintaining the existing fees for Minister’s Zoning Order (MZO) amendments, and not recovering the full cost, as these fees may be overly burdensome on residents that live in areas under these Provincial regulations. Excluding MZOs, minor variance, land division, and City-initiated applications, the proposed planning-related increases will move the City’s cost recovery performance to just over 95 percent. The increases ensure that the application and review fees reflect the City’s costs for reviewing and approving development applications and do not shift development-related costs onto the tax levy. Attachments: 1.Community Support Programs 2.Draft By-law to Confirm General Fees & Charges 2024 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Danna Munns James Halsall Senior Budget & Financial Analyst Division Head, Finance Original Signed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 123 - Attachment #1 to Report FIN 23-23 Community Support Programs Access to Recreation: The City’s Access to Recreation Policy minimizes financial barriers to participation. This policy is designed to ensure residents have full participation in recreation programs and services regardless of their income status. Low-income residents who are eligible for assistance include those already receiving social assistance from Durham Region, households whose income is below the Low-Income Cut-Off, residents over the age of 65, and persons with disabilities. Funding for this program is provided from several sources including the City of Pickering, Durham Region, and the Canadian Tire Jumpstart Program. In addition to the Access to Recreation Policy, where there are three or more children in the same family taking part in the same program, the third child will be charged half price. Discounts apply to the lower priced program within the current session. This includes registrations for swimming lessons and summer camps. In 2023 $60,000 was directed toward this program. Seniors Programming: The City offers a variety of free and discounted programs for Seniors. Current City of Pickering programs and events for Seniors 55+ can be found online at https://www.pickering.ca/en/adults-55-plus.aspx. A number of programs and events such as the Seniors Centre Without Walls, Spotlight Series and Active Living fair are free of charge, while other registered programs are offered at a lower rate than comparative adult programs. The city also partners with a number of Seniors Clubs and Groups such as the South Pickering Seniors, Rougemount Seniors and Claremont Golden Age Seniors Club. Each of the clubs offers a wide variety of free or low-cost programs in City of Pickering facilities. https://www.pickering.ca/en/living/adults-55-plus-resources.aspx Adults over 65 years receive a 50 percent rate reduction on memberships at the Recreation Complex. - 124 - Youth Programming: Current City of Pickering programs and events for Youth can be found online at https://www.pickering.ca/en/teen.aspx. Many programs and events are free of charge, including Skateboard pop ups, Basketball, Volleyball, Breakdancing and Improv while other registered programs are offered at a lower rate than comparative adult programs. Memberships are offered at a significant discount on the adult fees. Not For Profit Community Groups: Community groups and community sport organizations have reduced rentals rates to ensure their affordable access to our facilities. Community Grants Program: Each year the City of Pickering accepts grant applications from local non-profit community groups who provide programs, services, and events to Pickering residents. In 2023, $78,700 was provided to various community organizations through this program. Information about this program can be found online at https://www.pickering.ca/en/city-hall/CommunityGrants.aspx - 125 - Attachment #2 to Report FIN 23-23 The Corporation of the City of Pickering By-law No. 8065/23 Being a by-law to amend By-law No. 6191/03 and 7362/14 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18; By-law 7679/19; By-law 7740-20, 7824/21, 7918/22 and 7983/23; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1.Schedule “I” to By-law Number 6191/03, as amended, is hereby deleted and Schedule “I” attached hereto is substituted therefore. 2.Schedule “B” to By-law Number 7362/14, as amended, is hereby deleted and replaced with City Development building fees included in Schedule “I”. By-law passed this 11th day of December 2023. __________________________________ Kevin Ashe, Mayor __________________________________ Susan Cassel, City Clerk - 126 - Schedule I Draft Summary of Fees & Charges 2024 Finance Department To be considered by Council at the meeting on December 11, 2023 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. - 127 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Body Rub Licences Owner - not operator $1,000.00/yr $1,000.00/yr N No Increase Operator - not owner $250.00/yr $250.00/yr N No Increase Owner/Operator $1,250.00/yr $1,250.00/yr N No Increase Attendant $250.00/yr $250.00/yr N No Increase Business Licences Home Base Business $50.00/yr $75.00/yr N January 1, 2024 Wrecking Yard $250.00/yr $258.00/yr N January 1,2024 Markets (<100 stalls) $200.00/day $206.00/day N January 1, 2024 Markets (>99 stalls) $1,000.00/day $1,030.00/day N January 1, 2024 Public Hall $10.00/yr $25.00/yr N January 1, 2024 Temporarily keeping a prohibited animal $200.00/day $225.00/day N January 1,2024 Pet Shops $250.00/yr $258.00/yr N January 1,2024 Boarding Kennels $250.00/yr $258.00/yr N January 1,2024 Breeders $250.00/yr $258.00/yr N January 1,2024 Horse Riding Establishment $250.00/yr $258.00/yr N January 1,2024 Late fees - (Boarding, Breeders, Pet Shops & Horse Establishment)$50.00 $60.00 N January 1,2024 Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two Years)$100.00 $100.00 N No Increase Plate Owner Licence-Clean Air Cab $125.00/yr $125.00/yr N No Increase City Plate Licence $1,000.00/yr $1,000.00/yr N No Increase Accessible Taxicab Plate (private)$125.00/yr $125.00/yr N No Increase Accessible Taxicab Plate (one year City owned) $1,000.00/yr $1,000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Appeal $250.00 $250.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re-inspection without taxicab meter $25.00 $25.00 N No Increase Re-inspection with taxicab meter $50.00 $50.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually)$75.00 $75.00 N No Increase By-law and Animal Services - 128 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date By-law and Animal Services Extension of Vehicle Model Year (per year of extension) $125.00 $125.00 N No Increase Personal Transportation Company Fees1 – 25 Drivers (one year)$3,000.00 $3,000.00 N No Increase 25 - 99 Drivers (one year)$9,500.00 $9,500.00 N No Increase Greater than 100 Drivers (one year)$20,000/year $20,000/year N No Increase Additional per transportation service fee (payable quarterly) 30 cents 30 cents N No Increase Accessible Service Supplement Deferred Deferred Deferred Taxicab Plate Licence (annually)$75.00 $75.00 N No Increase Brokerage (annually) $2,500.00 $2,500.00 N No Increase PTC (payable quarterly, per transportation service) 7 cents 7 cents N No Increase Cat & Dog Licences Sterilized $25.00/yr $26.50/yr N January 1, 2024 Unsterilized $50.00/yr $52.00/yr N January 1, 2024 Microchip - sterilized $20.00/yr $21.50/yr N January 1, 2024 Microchip - unsterilized $40.00/yr $42.00/yr N January 1, 2024 Replacement Tag $5.00/ea $6.00/ea N January 1, 2024 Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1st occurrence $40.00 $45.00 N January 1, 2024 2nd or subsequent occurrence $75.00 $78.00 N January 1, 2024 3rd or subsequent occurrence $125.00 $129.00 N January 1, 2024 After regular working hours $120.00 $124.00 N January 1, 2024 Daily Care Fee $25.00/day $30.00/day N January 1, 2024 Impoundment of dog or cat not wearing current animal licence tag or microchipped 1st occurrence $50.00 $55.00 N January 1, 2024 2nd or subsequent occurrence $75.00 $78.00 N January 1, 2024 3rd or subsequent occurrence $125.00 $129.00 N January 1, 2024 After regular working hours $120.00 $124.00 N January 1, 2014 Daily Care Fee $25.00/day $30.00/day N January 1, 2024 Service Fees - Owner surrender fees Transfer of ownership of an animal $150.00 $150.00 N No Increase Non-Resident-Transfer of ownership $200.00 $200.00 N No Increase Pick up and disposal of deceased owned animalsSmall - medium size $50.00 $60.00 N January 1, 2024 - 129 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date By-law and Animal Services Medium - extra large size $80.00 $100.00 N January 1, 2024 Adoption FeesDogs $300.00 $350.00 Y January 1, 2024 Cats $150.00 $165.00 Y January 1, 2024 Small Animals (rabbits, birds, reptile, etc.)$0-$150 $0-$150 Y No Increase Cardboard Carriers $5.00 $5.00 Y No Increase Microchip Clinic $0-$25 $0-$35 N January 1, 2024 Adult Video Owner/Operator $1,500.00/yr $1,545.00/yr N January 1, 2024 Owner - not operator $1,400.00/yr $1,442.00/yr N January 1, 2024 Operator - not owner $100.00/yr $105.00/yr N January 1, 2024 Fireworks Permits $100.00 $125.00 N January 1, 2024 Hawker / Peddler Licence Temporary Use (per day/per location) $50.00 $52.00 N January 1, 2024 Stationary Use $500.00/yr $515.00/yr N January 1, 2024 SignsTemporary Sign - one month $100.00/ea $100.00/ea N No Increase Portable Sign Licence $100.00/ea $100.00/ea N No Increase Banner and Inflatable Sign $100.00/ea $100.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign installed prior to licence insurance $50.00/ea $50.00/ea N No Increase Redemption Fee - election signs $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less than 2 m² $25.00/ea $25.00/ea N No Increase Redemption Fee - all other signs $100.00/ea $100.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance Supported $100.00/ea $125.00/ea N January 1, 2024 Contested $250.00/ea $275.00/ea N January 1, 2024 Property Standards Inspection Fee $100.00 $125.00 N January 1, 2024 Second Inspection Fee $150.00 $175.00 N January 1, 2024 Subsequent Inspection Fee $200.00 $225.00 N January 1, 2024 Traffic & ParkingRemoval of obstruction from City road $100.00 $115.00 N March 1, 2024 Return Fee - basketball net or other item $100.00 $115.00 N March 1, 2024 - 130 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date By-law and Animal Services Return Fee - shopping cart $50.00 $100.00 N January 1, 2024 PPE-Site Licence $75.00 $85.00 N January 1, 2024 PPE-Site Licence (Renewal)$50.00 $60.00 N January 1, 2024 PPE-Contractor Licence $50.00 $60.00 N January 1, 2024 PPE-Officer Licence $50.00 $60.00 N January 1, 2024 PPE-Officer Renewal $25.00 $35.00 N January 1, 2024 Park Vendor PermitsKinsmen Park $3,000.00 $3,090.00 Y January 1, 2024 Dunmoore Park $2,500.00 $2,575.00 Y January 1, 2024 Bev Morgan Park $2,000.00 $2,060.00 Y January 1, 2024 Chris Graham Fields $2,500.00 $2,575.00 Y January 1, 2024 Princess Diana Park $2,500.00 $2,575.00 Y January 1, 2024 St. Mary’s Sports Field/Amberlea Park (one vendor to service both sites) $2,000.00 $2,060.00 Y January 1, 2024 Minor Sports Organizations $50.00 $51.50 Y January 1, 2024 Other Permit Tree Cutting Permit $100.00/each $100.00/each N No Increase Tree Inspection fee $25.00 $25.00 N No Increase Waterfront Parking Hourly Rate $5.00 $5.00 Y No Increase Weekday Rate (M-F, 9-5)$2.50 $2.50 Y No Increase Monthly Permit $60.00 $60.00 Y No Increase Seasonal Permit (May1-Oct1)$165.00 $165.00 Y No Increase - 131 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Building Permit Fees Demolition Permit $30.00/each 100m ² of GFA min $140.00 $32.00/each 100m ² of GFA min $147.00 N January 1, 2024 Conditional Permit 10% of Appl. Permit Fee to a max of $3,745.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $4,990.00 in addition to applicable fee N January 1, 2024 Change of Use Permit $310.00 $326.00 N January 1, 2024 Authority to Occupy Permit $383.00 $403.00 N January 1, 2024 Alternative Solution $440.00/hr (4 hour min)$477.00/hr (4 hour min)N January 1, 2024 Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N January 1, 2024 Revision to Permit (houses)$143.00 $147.00 N January 1, 2024 Revision to Permit (all other building types) 15% of applicable permit fee to a max of $3,100.00 15% of applicable permit fee to a max of $3,264.00 N January 1, 2024 Transfer of Permit $143.00 $147.00 N January 1, 2024 Re-examination (a) Change in house model Other than (a) $540.00 + fee prescribed in Part B for any additional area $568.00 plus the fee prescribed in Part B as a result of any additional area 10% of applicable permit fee to a maximum of $1,467.00 N January 1, 2024 Certification of House Models $7.75/m ² of GFA $8.15/m ² of GFA N January 1, 2024 Re-certification of House Models $490.00 $516.00 N January 1, 2024 Reactivation of Dormant File $143.00 $147.50 N January 1, 2024 Building Permit Surcharge 25% of Fee ($145.00 min)*** See new structure N January 1, 2024 Additional Inspection $440.00 $463.00 N January 1, 2024 Minimum Building Permit Fee $143.00 $147.00 N January 1, 2024 Assembly Occupancies $24.40/each m² of GFA $25.65/each m² of GFA N January 1, 2024 Institutional Occupancies $27.80/each m² of GFA $29.25/each m² of GFA N January 1, 2024 Residential Occupancies 1- 20 Storeys $15.40/each m² of GFA $16.20/each m² of GFA N January 1, 2024 Residential Occupancies 21 - 40 Storeys $16.80/each m² of GFA $17.65/each m² of GFA N January 1, 2024 Residential Occupancies +41 Storeys $18.10/each m² of GFA $19.05/each m² of GFA N January 1, 2024 Business/Personal/Mercantile Occupancies Single storey buildings * Multi storey buildings ** $15.40/each m² of GFA * 16.20 per m² of floor area or part thereof** 20.00 per m² of floor area or part thereof N January 1, 2024 Industrial Occupancies Farm buildings, unserviced storage buildings, unfinished basements ˄ Parking garages and other industrial buildings ˄˄ $11.55/each m² of GFA ˄ 6.60 per m² of floor area or part thereof ˄˄ 12.00 per m² of floor areaor part thereof N January 1, 2024 Interior Partitioning and Finishing, including tenant alterations and apartments in houses $5.75/each m² of GFA $6.00/each m² of GFA N January 1, 2024 City Development - Building These fees are imposed under the authority of the Building Code Act , 1992, C.23 - 132 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Building Minor Residential Structures and Alterations, including Decks, gazebos (each) Incidental partitioning of a basement Fireplace, wood stove (each) Garage, carport, storage shed (each 50m²) Water and sewer connection Other similar minor projects associated with a residential use $143.00 $147.00 N January 1, 2024 Temporary Sales Centres $1,815.00 $1,910.00 N January 1, 2024 Minor Non-Residential Structures, including School portables (each) Temporary prefabricated trailers (each) Temporary tent (each) Other similar minor structures associated with a non-residential use $400.00 $421.00 N January 1, 2024 Alterations, Building and Designated Structures Not Provided Above $15.40/each $1,000.00 of construction value $16.20/each $1,000.00 of construction value N January 1, 2024 Solar Collector for All Buildings $275.00 Flat Fee $289.00 Flat Fee N January 1, 2024 Wind Turbines $14.00/each $1,000.00 of construction value $15.00/each $1,000.00 of construction value N January 1, 2024 Grading & Final Inspection Performance Deposit (new detached and semi- detached dwelling units) townhouses, stacked townhouses & additions greater than 275 m² $2,200.00 $2,315.00 N January 1, 2024 Mag Locks $330.00 Flat Fee $345.00 Flat Fee N January 1, 2024 Fire Alarm Installation/Replacement (stand alone) - include devices, panel and associated components $380.00 $400.00 N January 1, 2024 Fire Suppression System - include sprinklers, kitchen systems, and specialized systems (when submitted separately from parent document – stand alone permit) $380.00 $400.00 N January 1, 2024 Sign Permit Fees Ground Sign $565.00 $595.00 N January 1, 2024 Wall Sign $565.00 $595.00 N January 1, 2024 Development Sign $565.00 $595.00 N January 1, 2024 Billboard Permit $565.00 $595.00 N January 1, 2024 Additional fee for any sign installed prior to permit issuance $565.00 $595.00 N January 1, 2024 Revision Fee $164.00 $173.00 N January 1, 2024 Sign Variance - ground sign, wall sign or development sign $630.00 $663.00 N January 1, 2024 Building permit fees are required to meet the City costs to administer and enforce the Building Code Act . Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule. Note, GFA represents Gross Floor Area. - 133 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Building Miscellaneous Charges Lawyer Compliance Letter Building Code and Zoning Matters $185.00 $195.00 N January 1, 2024 Legal Matters $135.00 $142.00 N January 1, 2024 Site Plan Control Matters $135.00 $142.00 N January 1, 2024Recovery of costs for Clandestine Investigations $2,755 $2,900 Y January 1, 2024 Administrative Fee for Processing Clandestine Investigations $575.00 $605.00 N January 1, 2024 Administrative Fee for Registering Orders or Agreements on Title $135.00 $142.00 Y January 1, 2024 Request for Building and/or PlanningRecords $52.50 $55.00 Y January 1, 2024 After Hours Inspections $192.00/hr. (4 hr. min)$202.00/hr. (4 hr. min)N January 1, 2024Licence/Zoning Compliance Letter $185.00 $195.00 N January 1, 2024 Records Management Fee (houses and other minor residential alterations) $12.50 $13.00 N January 1, 2024 Records Management Fee (all other permit applications) 3% to a maximum of $288.00 ($12.00 min) 3% to a maximum of $303.00 ($12.60 min) N January 1, 2024 Daycare Compliance Letter $525.00 $552.00 N January 1, 2024 AGCO Compliance Letters $155.00 $163.00 N January 1, 2024 Complaint driven inspection after 2nd site visit for the same matter or closely related as verified by City Staff $135.00 $142.00 N January 1, 2024 *** Building Permit Surcharge ($147.00 min.)Footings/Foundations Commenced 25% of Fee 25% of Fee N No IncreaseFraming Commenced New 50% of Fee N January 1, 2024Framing Substantially Complete New 75% of Fee N January 1, 2024Building envelope is substantially complete New 95% of Fee N January 1, 2024 Any other work requiring the issuance of a building permit (ie: HVAC, plumbing, site works...) i) if 25% of the scope of work substantially completed New 25% of Fee N January 1, 2024 ii) if 50% of the scope of work substantially completed New 50% of Fee N January 1, 2024 iii) if 75% of the scope of work substantially completed New 75% of Fee N January 1, 2024 iv) if 95% of the scope of work issubstantially completed New 95% of Fee N January 1, 2024 Demolition or partial demolition has commenced New 100% of Fee N January 1, 2024 - 134 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date These fees are imposed under the authority of the Planning Act, R.S.O. 1990, c.P.13 Planning Documents Pickering Official Plan $225.00 $225.00 Y No IncreaseOfficial Plan Compendium $50.00 $50.00 Y No Increase Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y No Increase City Centre Urban Design Guidelines $50.00 $50.00 Y No Increase Kingston Mixed Corridor & Brock Mixed Node Design Guidelines $50.00 $50.00 Y No Increase Development Guidelines $5.00-$20.00 $5.00-$20.00 Y No IncreaseSpecial Studies $10.00-$20.00 $10.00-$20.00 Y No Increase Zoning By-laws 3036 - Set 13 Volume $100.00 $110.00 Y January 1, 20243036 - By Volume $10.00 $15.00 Y January 1, 20242511, 2520, 3037, 7364/14 (Seaton), 7553/17 (City Centre) $40.00 $50.00 Y January 1, 2024 Zoning By-laws Digital (each)New $15.00 Y January 1, 2024 20 Year Household & Population Projections $30.00 $30.00 Y No Increase Mapping $5.00-$25.00 $5.00-$25.00 Y No IncreaseAddress Booklet $25.00-$50.00 $25.00-$50.00 Y No Increase Fiche Prints Price Varies Price Varies Y No Increase Special Mapping Requests $54.15/hr $64.30 Y January 1, 2024Photocopies - 6 or more pages $0.50/ea $0.50/ea Y No IncreaseCD Copies of Documents $10.00/document $10.00/document Y No Increase Telecommunications Tower Approval $9,355.00 $9,635.00 N January 1, 2024 Committee of Adjustment/Land Division Minor VarianceApplications to recognize an "as built condition" Double the regular fee Double the regular fee N No Increase Accessory buildings, structures, decks, platforms & driveway widening $820.00 $830.00 N January 1, 2024 Residential Minor (a lot for a detached dwelling unit, semi-detached dwelling unit and/or freehold townhouse dwelling unit) Single Variance $1,100.00 $1,110.00 N January 1, 2024 Multiple Variances $1,390.00 $1,410.00 N January 1, 2024 Residential Major (all other residential and mixed use buildings)Single Variance $2,400.00 $2,250.00 N January 1, 2024Multiple Variances $2,710.00 $2,740.00 N January 1, 2024 Institutional, Commercial & Industrial Single Variance $3,040.00 $3,070.00 N January 1, 2024Multiple Variances $3,550.00 $3,590.00 N January 1, 2024 Tabling Fee & Recirculation (applicant initiated) $760.00 $770.00 N January 1, 2024 Special Meeting $4,830.00 $4,880.00 N January 1, 2024 Consent Application for severance (creation of new lots)New $4,350.00 N January 1, 2024 Application for Title Validation, Long Term Lease, Easement, and Lot Line Adjustment New $1,980.00 N January 1, 2024 Stamping Fee New $1,110.00 N January 1, 2024 Restamping Fee New $280.00 N January 1, 2024 City Development - Planning - 135 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning Cash-in-Lieu of Parkland Conveyance For the creation of up to 3 additional lots (price per lot created)$6,940.00 $7,635.00 N January 1, 2024 For the creation of more than 3 additional lots See Parkland By-law See Parkland By-law N No Increase Council authorization to proceed by land division instead of draft plan of subdivision14 $8,670.00 $9,550.00 N January 1, 2024 Application for Pre-Consultation Simple2 $350.00 $350.00 N No Increase Complex $1,200.00 $3,500.00 N January 1, 2024 Zoning By-law Amendment - Pre-submission Review Zoning By-law Amendment - Major 3 - Base Fee $9,590.00 $11,000.00 N January 1, 2024 Plus Fee per Residential Unit First 25 units (1-25)$260.00 $270.00 N January 1, 2024 Next 75 units (26-100)$190.00 $200.00 N January 1, 2024Next 100 units (101-200)$160.00 $105.00 N January 1, 2024All additional units (201+)$65.00 $70.00 N January 1, 2024Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $910.00 $950.00 N January 1, 2024 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $330.00 $350.00 N January 1, 2024 Zoning By-law Amendment - Minor 6 $6,690.00 $6,900.00 N January 1, 2024 Zoning By-law - Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Additional fee if within Oak Ridges Moraine or Greenbelt $1,320.00 $1,360.00 N January 1, 2024 Zoning By-law - Removal of Holding $1,980.00 $2,040.00 N January 1, 2024Zoning By-law - Removal of Holding (Complex/Block Plan Required)$9,590.00 $9,900.00 N January 1, 2024 Zoning By-law - Extension of Temporary Use By-law $9,590.00 $9,900.00 N January 1, 2024 Zoning By-law Amendment - Application Zoning By-law Amendment - Major 3 - Base Fee $10,100.00 $10,400.00 N January 1, 2024 Plus Fee per Residential UnitFirst 25 units (1-25)$240.00 $250.00 N January 1, 2024Next 75 units (26-100)$180.00 $190.00 N January 1, 2024 Next 100 units (101-200)$145.00 $150.00 N January 1, 2024 All additional units (201+)$60.00 $65.00 N January 1, 2024Plus Fee per Non-Residential Ha (or part thereof) Land Area 4 $485.00 $500.00 N January 1, 2024 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $305.00 $325.00 N January 1, 2024 Zoning By-law Amendment - Minor 6 $6,500.00 $6,700.00 N January 1, 2024 Additional fee if within Oak Ridges Moraine or Greenbelt $1,250.00 $1,290.00 N January 1, 2024 Zoning By-law - Removal of Holding $1,830.00 $1,885.00 N January 1, 2024Zoning By-law - Removal of Holding (Complex/Block Plan Required) $10,100.00 $10,400.00 N January 1, 2024 Zoning By-law - Extension of Temporary Use By-law $10,100.00 $10,400.00 N January 1, 2024 Zoning By-law - Reconsideration 8 $5,230.00 $5,390.00 N January 1, 2024 - 136 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning Minister Zoning Order Minister Zoning Order Amendment - Major 9 $3,000.00 $3,000.00 N No Increase Minister Zoning Order Amendment - Minor 10 $2,500.00 $2,500.00 N No Increase Official Plan Amendment - Pre-submission Review Pickering Official Plan Amendment - Major 11 $45,500.00 $58,000.00 N January 1, 2024 Pickering Official Plan Amendment - Minor 12 $21,650.00 $30,000.00 N January 1, 2024 Pickering Official Plan Amendment - Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Additional fee if within Oak Ridges Moraine or Greenbelt $3,300.00 $3,040.00 N January 1, 2024 Official Plan Amendment - Application Pickering Official Plan Amendment - Major 11 $43,500.00 $48,000.00 N January 1, 2024 Pickering Official Plan Amendment - Minor 12 $20,750.00 $22,000.00 N January 1, 2024 Additional fee if within Oak Ridges Moraine or Greenbelt $3,000.00 $3,100.00 N January 1, 2024 January 1, 2024 Regional Official Plan - Amendment (not part of a Pickering OPA) $37,100.00 $40,000.00 N January 1, 2024 Neighbourhood Development Guideline Amendment 13 $4,300.00 $4,430.00 N January 1, 2024 Draft Plan of Subdivision - Pre-submission ReviewBase Fee $32,800.00 $38,000.00 N January 1, 2024 Plus Fee per Residential Unit First 25 units (1-25)$470.00 $485.00 N January 1, 2024Next 75 units (26-100)$380.00 $395.00 N January 1, 2024Next 100 units (101-200)$300.00 $310.00 N January 1, 2024All additional units (201+)$190.00 $200.00 N January 1, 2024 Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $150.00 $155.00 N January 1, 2024 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $95.00 $100.00 N January 1, 2024 Draft Plan of Subdivision - Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Additional fee if within Oak Ridges Moraine or Greenbelt $1,000.00 $1,030.00 N January 1, 2024 Applicant-Initiated Revisions to Draft Plan of Subdivision Endorsed Pre-submission $22,200.00 $23,000.00 N January 1, 2024 Draft Plan of Subdivision - Application Base Fee $34,600.00 $36,000.00 N January 1, 2024 Plus Fee per Residential Unit January 1, 2024First 25 units (1-25)$575.00 $600.00 N January 1, 2024Next 75 units (26-100)$465.00 $480.00 N January 1, 2024Next 100 units (101-200)$365.00 $380.00 N January 1, 2024 All additional units (201+)$230.00 $240.00 N January 1, 2024 Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $185.00 $190.00 N January 1, 2024 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $115.00 $120.00 N January 1, 2024 - 137 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning Additional fee if within Oak Ridges Moraine or Greenbelt $2,500.00 $2,575.00 N January 1, 2024 Revisions to Draft Approved Plan - (redline revisions) - Pre-submission ReviewBase Fee $13,000.00 $13,400.00 N January 1, 2024Plus Fee per Additional Residential Units First 25 units (1-25)$470.00 $500.00 N January 1, 2024 Next 75 units (26-100)$380.00 $400.00 N January 1, 2024Next 100 units (101-200)$300.00 $310.00 N January 1, 2024All additional units (201+)$190.00 $200.00 N January 1, 2024Plus Fee per additional Non-Residential Ha (or part thereof) of Land Area $150.00 $155.00 N January 1, 2024 Plus Fee per additional Development Block Ha (or part thereof) of Land Area $95.00 $100.00 N January 1, 2024 Revision to Draft Approved Plan - Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Applicant-Initiated Revisions to Draft Approved Plan Endorsed Pre-submission $9,112.00 $9,400.00 N January 1, 2024 Revisions to Draft Approved Plan - (redline revisions) - Application Base Fee $13,600.00 $15,000.00 N January 1, 2024 Plus Fee per Additional Residential Units First 25 units (1-25)$575.00 $600.00 N January 1, 2024Next 75 units (26-100)$465.00 $800.00 N January 1, 2024 Next 100 units (101-200)$365.00 $400.00 N January 1, 2024 All additional units (201+)$230.00 $250.00 N January 1, 2024 Plus Fee per additional Non-Residential Ha (or part thereof) of Land Area $185.00 $200.00 N January 1, 2024 Plus Fee per additional Development Block Ha (or part thereof) of Land Area $115.00 $120.00 N January 1, 2024 Release of Draft Plan of Subdivision/Clearance Fee $2,000.00 $2,100.00 N January 1, 2024 Plan of Condominium -Pre-submission Review Draft Plan of Condominium $5,400.00 $5,575.00 N January 1, 2024Common Element Condominium $7,900.00 $8,200.00 N January 1, 2024 Plan of Condominium Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Condominium Conversion $7,900.00 $10,000.00 N January 1, 2024 Revisions to a Draft Approved Plan - (redline revisions)$3,100.00 $3,200.00 N January 1, 2024 Plan of Condominium - Application Draft Plan of Condominium $13,600.00 $14,000.00 N January 1, 2024 Common Element Condominium $19,300.00 $20,000.00 N January 1, 2024Condominium Conversion $19,300.00 $25,000.00 N January 1, 2024 Release of Draft Plan of Condominium/Clearance Fee $2,000.00 $2,100.00 N January 1, 2024 Site Plan - Pre-submission Review Residential See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase - 138 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning Commercial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase Industrial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase All Uses (Residential, Non-Residential, Mixed- Use) - Base Fee $10,075.00 $12,000.00 N January 1, 2024 Plus Fee per Residential Unit First 25 units (1-25)$370.00 $460.00 N January 1, 2024Next 75 units (26-100)$300.00 $360.00 N January 1, 2024Next 100 units (101-200)$225.00 $260.00 N January 1, 2024All additional units (201+)$55.00 $60.00 N January 1, 2024 Plus Fee per 2,000 m2 of Non-Residential GFA $4,405.00 $4,550.00 N January 1, 2024 Site Plan Recirculation 7 $2,000.00 $2,060.00 N January 1, 2024 Applicant Initiated Revision to Site Plan Endorsed Pre-submission Pre-submission base fee plus residential units and non-residential GFA Pre-submission base fee plus residential units and non-residential GFA N No Increase Minor Revision to approved Site Plan 18 $1,610.00 $1,675.00 N January 1, 2024 Major Revision to approved Site Plan Application base fee plus additional units and additional non-residential GFA Application base fee plus additional units and additional non-residential GFA N No Increase Site Plan - Application Review Residential See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase Commercial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase Industrial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N No Increase All Uses (Residential, Non-Residential, Mixed- Use) - Base Fee $5,425.00 $6,600.00 N January 1, 2024 Plus Fee per Residential UnitFirst 25 units (1-25)$145.00 $190.00 N January 1, 2024Next 75 units (26-100)$115.00 $140.00 N January 1, 2024Next 100 Units (101-200)$85.00 $95.00 N January 1, 2024 All additional units (201+)$20.00 $20.00 N No Increase Plus Fee per 2,000 m2 of Non-Residential GFA $1,695.00 $1,750.00 N January 1, 2024 Minor Revision to approved Site Plan 18 $805.00 $830.00 N January 1, 2024 Major Revision to approved Site Plan Application base fee plus additional units and additional non-residential GFA Application base fee plus additional units and additional non-residential GFA N No Increase Site Plan Agreement and Clearance of Conditions $0.00 $0.00 N No change Compliance Inspections/LC Release Report (includes 2 inspections) $960.00 $1,000.00 N January 1, 2024 Additional Compliance Inspections $410.00 $450.00 N January 1, 2024 - 139 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning Other Fees Request for Zoning Information $55.00 $60.00 N January 1, 2024 Zoning Certificate - Residential (single, semi, townhouse, accessory structure) initial review + 1 revision $150.00 $160.00 N January 1, 2024 Zoning Certificate - Development (within infill precincts, ORM, or requiring MDS calculation) initial review + 1 revision $580.00 $590.00 N January 1, 2024 Zoning Certificate - Mixed-use/Multi Residential/Non-Residential (industrial, commercial, institutional) initial review + 1 revision $695.00 $700.00 N January 1, 2024 Peer Reviews 15 Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y No Increase Minor Revision to Approved Condo Site Plan (by unit owner) i.e., decks, sheds, fences $115.00 $120.00 N January 1, 2024 File Reactivation 16 $5,230.00 $5,390.00 N January 1, 2024 Opinion Letter for Complex Inquiries $1,200.00 $1,240.00 N January 1, 2024 Add Street Name to Approved List $1,070.00 $1,105.00 Y January 1, 2024 Request to Change Municipal Address $1,070.00 $1,105.00 Y January 1, 2024 Request for Exception to Council Adopted Policies on Municipal Addressing and Street Naming $6,040.00 $6,225.00 N January 1, 2024 Refund of Application Fees 17 $0 $0 Y No Increase Any other matter requiring a Report to Committee or Council $6,040.00 $6,225.00 N January 1, 2024 1. Fee applicable after Council adoption. - an application relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation4. Applies to blocks intended to be developed for commercial, industrial, and institutional uses (including school blocks). 5. Excludes lands to be conveyed for roads, parkland, natural hazards, and stormwater or other public infrastructure. - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use - an application involving significant changes to the policies of the Official Plan 8. An Application may apply for reconsideration provided that the resolution of the issue of concern:- does not change the nature of the proposal; - is minor and technical in nature and not expected to result in fundamental changes to the layout and design of the proposal;- does not involve re-engagement with the public; and - does not require recirculation of the application to external agencies. 9. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report toCouncil is required. 10. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. 11. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the followingconditions: - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses 7. Application fees include two resubmissions before re-circulation fees apply. Recirculation fees will be charged for the fourth submission and everysubmission thereafter. 2. Applications for severance (creation of new lots), Oak Ridges Moraine applications, minor additions to existing bldgs (up to 20% of the current grossfloor area) and inclusion of related uses. 3. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: 6. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: - 140 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date City Development - Planning 18. Minor revisions to approved Site Plans include, but are not limited to:- accessory structures - façade changes- minor parking lot expansions (not to exceed 25% of the existing parking supply) - development of detached dwellings and accessory structures on the Oak Ridges Moraine - garden centres- restaurant patios - additions to existing buildings not exceeding, the lesser of, 1,000 square metres and 25% of the existing GFA 12. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate.13. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 14. Charged only if no other planning applications are being processed by Council. 15. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineeringdrawings and reports, and architectural drawings. 16. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied. 17. Also subject to deduction of credit card fee if paid by credit card. - 141 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Fitness Services Personal Training $100.00 $100.00 Y No Increase $117.00 $117.00 Y No Increase Personal Training $242.00 $242.00 Y No Increase $283.00 $283.00 Y No Increase Personal Training $467.00 $467.00 Y No Increase $548.00 $548.00 Y No Increase Personal Training $678.00 $678.00 Y No Increase $796.00 $796.00 Y No Increase Personal Training $873.00 $873.00 Y No Increase $1,035.00 $1,035.00 Y No Increase Buddy Training 5 Pack - Members $102.00 $105.00 Y April 1, 2024 - Non-members $120.00 $124.00 Y April 1, 2024 Buddy Training 10 Pack - Members $198.00 $204.00 Y April 1, 2024 - Non-members $233.00 $240.00 Y April 1, 2024 Buddy Training 15 Pack - Members $288.00 $297.00 Y April 1, 2024 - Non-members $339.00 $349.00 Y April 1, 2024 Buddy Training 20 Pack - Members $374.00 $385.00 Y April 1, 2024 - Non-members $440.00 $453.00 Y April 1, 2024 Semi Private Pilates Reformer $208.00 $208.00 Y No Increase Private Pilates Reformer 5 - 1 hour sessions $408.00 $408.00 Y No Increase Private Yoga Therapy Intro Pack Members $126.00 $126.00 Y No Increase Non-members $146.00 $146.00 Y No Increase Private Yoga Therapy 5 Pack Members $306.00 $306.00 Y No Increase Non-members $352.00 $352.00 Y No Increase Private Yoga Therapy 10 Pack Members $592.00 $592.00 Y No Increase Non-members $680.00 $680.00 Y No Increase Private Yoga Therapy 15 Pack Members $857.00 $857.00 Y No Increase Non-members $985.00 $985.00 Y No Increase Private Yoga Therapy 20 Pack Members $1,107.00 $1,107.00 Y No Increase Non-members $1,275.00 $1,275.00 Y No Increase Fascial Stretch Therapy Intro Pack Members $126.00 $126.00 Y No Increase Non-members $146.00 $146.00 Y No Increase Fascial Stretch Therapy 5 pack Members $306.00 $306.00 Y No Increase Non-members $352.00 $352.00 Y No Increase Fascial Stretch Therapy 10 pack Members $592.00 $592.00 Y No Increase 20 Pack - Members - Non-members 5 - 1 hour sessions 10 pack - Members - Non-members 15 Pack - Members - Non-members Community Services User Fee or Charge Personal Training Intro Pack - Members - Non-members 5 pack - Members - Non-members - 142 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Non-members $680.00 $680.00 Y No Increase Fascial Stretch Therapy 15 Pack Members $857.00 $857.00 Y No Increase Non-members $985.00 $985.00 Y No Increase Fascial Stretch Therapy 20 Pack Members $1,107.00 $1,107.00 Y No Increase Non-members $1,275.00 $1,275.00 Y No Increase Members Hourly Rate $10.70 $11.85 Y September 1, 2024 Non-members Hourly Rate $25.77 $26.54 Y September 1, 2024 Programs Fitness Registered - Children Children- Group Fit Hourly Rate $9.00 $9.27 N September 1, 2024 Fitness Registered - family Family- Group Fit $12.75 $13.13 Y September 1, 2024 $4.13 $4.25 N September 1, 2024 Fitness Registered - Teens Teen - Group Fit Hourly Rate $9.13 $9.13 N No Increase Teen - Small Group Training Hourly Rate $14.20 $10.00 N April 1, 2024 Fitness Registered - Adults Adult Group Fit - Pilates/Yoga Hourly Rate $9.38 $9.66 Y September 1, 2024 Adult Group Fit - General Fitness Hourly Rate $9.38 $9.66 Y September 1, 2024 Adult Group Fit - Dance Fitness Hourly Rate $9.38 $9.66 Y September 1, 2024 Adult Group Fit - Cycle Hourly Rate $9.38 $9.66 Y September 1, 2024 Adult Group Fit - Outdoors Hourly Rate $6.00 $6.63 Y April 1, 2024 Adult Group Fit - Pre/Post Natal Hourly Rate $9.38 $9.66 Y September 1, 2024 Adult Pilates Reformer Hourly Rate $16.25 $16.74 Y September 1, 2024 Fitness Special Events member hourly rate $8.66 $8.92 Y January 1, 2024 non-member hourly rate $13.33 $13.73 Y January 1, 2024 Yoga Retreat Hourly rate $15.86 $16.33 Y January 1, 2024 Adult - SGT Hourly Rate $11.50 $11.85 Y September 1, 202455+ SGT Hourly Rate $7.94 $8.18 Y September 1, 2024 55+ Group Fit - Pilates/Yoga Hourly Rate $6.70 $6.90 Y September 1, 2024 55+ Group Fit - General Fitness Hourly Rate $6.70 $6.90 Y September 1, 2024 55+ Group Fit - Dance Fitness Hourly Rate $6.70 $6.90 Y September 1, 2024 55+ Group Fit - Cycle Hourly Rate $7.20 $7.20 Y No Increase 55+ Group Fit - Outdoors Hourly Rate New $6.79 Y January 1, 2024 55+ Pilates Reformer Hourly Rate New $13.83 Y January 1, 2024 Aquatic Programs Preschool/Children's swim lessons $102.00 $105.06 N September 1, 2024 Youth swim lessons $112.00 $115.36 N September 1, 2024 Bronze Star $117.00 $120.51 N April 1, 2024Ten - 1 hour classes Adult Fitness Workshops (partner yoga, Zumba party, etc.) Fitness Small Group Personal Training Fitness Registered - adult 55+ Ten - 30 minute classes Ten - 45 minute classes Specialty Small Group Training (New Year Kick Start Challenge, Fall Fit Challenge, etc.) 1 adult & 1 child - Hourly Rate each additional Family member - Hourly Rate - 143 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Bronze Medallion & Emergency First Aid *$230.00 $230.00 N No Increase Bronze Cross $184.00 $189.52 N April 1, 2024 NLS $313.00 $322.39 Y April 1, 2024 Lifesaving Society Assistant Instructor 18 hours $125.00 $125.00 Y No Increase Lifesaving Society Swim For Life Instructor 25 hours $213.00 $213.00 Y No Increase Lifesaving Society Instructors & Emergency First Aid $204.00 $204.00 Y No Increase Standard First Aid/CPR $125.00 $128.75 Y September 1, 2024 Standard First Aid/CPR (Staff) $85.00 $64.38 Y September 1, 2024 SFA/CPR Recert. (Staff)$47.00 $48.41 Y September 1, 2024 CPR $60.00 $60.00 Y No Increase Adult Swimmer $112.00 $115.36 Y September 1, 2024 Adult Swimmer $97.00 $105.06 Y September 1, 2024 Private Classes $302.00 $311.06 N September 1, 2024 Semi-Private Classes $184.00 $189.52 N September 1, 2024 Aquafit $101.00 $104.03 Y April 1, 2024 Aquafit $171.00 $160.05 Y April 1, 2024 Specialty Aquafit $80.00 $82.40 Y April 1, 2024 Specialty Aquafit $120.00 $126.77 Y April 1, 2024 Aquafit Pay As You Go $13.00 $13.00 Y No Increase Aquafit Pay As You Go $7.00 $6.50 Y April 1, 2024 5 Pass $65.00 $65.00 Y No Increase Senior 5 pass $35.00 $32.50 Y April 1, 2024 $70.00 $65.00 Y April 1, 2024 Private 30 minutes $34.00 $35.02 N April 1, 2024 Museum2U Program (Gr. K-3)One - 45 minutes $100.00 $105.00 N January 1, 2024 Museum2U Program (Gr. K-3)$70.00 $210.00 N January 1, 2024Museum 2U (Gr. 6-8)$110.00 $300.00 N January 1,2024 (Flat Rate Cost) Museum2U Programs (seniors)New $175.00 Y January 1, 2024Scone surcharge New $25.00 January 1, 2024Travel Surcharge New $30.00 Y January 1, 2024Preschool Programs Kindergym Hourly Rate $10.40 $11.00 N January 1, 2024 Preschool - Speciality (P&T)$12.27 $12.93 N September 1, 2024 Preschool Hourly Rate $10.10 $10.70 N September 1, 2024 Preschool Dance Hourly Rate $12.40 $13.20 N September 1, 2024 Preschool - Skating Hourly Rate $15.60 $16.40 N September 1, 2024 Children's Sport $7.40 $7.70 N September 1, 2024 Children's Sport - w Parent $14.80 $15.40 N September 1, 2024 Children's Karate $5.60 $5.80 N September 1, 2024 Children's Pottery $13.80 $14.50 N September 1, 2024 Children's Art $5.30 $5.50 N September 1, 2024 Children's Skating $11.55 $12.13 N September 1, 2024 Children's Performing Arts $8.60 $8.80 N September 1, 2024 Children's Dance - w Parent $17.20 $17.80 N September 1, 2024 Children's Cooking $12.14 $12.80 N September 1, 2024 Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Museum Guest Speaker Presentations One - 1 hour outreach program Hourly Rate Children & Youth Programs Senior - 45 or 55 minute class Senior 10 pass Museum Education Outreach Programs (for students and non-students)(Per Student Fee) No HST for students/ HST for adults/seniors Two - 45 minutesTwo - 2 hour programs Ten - 30 minute classes Ten - 55 minute classes Twenty - 55 minute classes Ten - 40 minute classes Twenty - 40 minute classes Add: Adult - 45 or 55 minute class Sixteen hours Eight hours Six hours Ten - 55 minute classes Ten - 30 minute classes Ten - 30 minute classes Twenty-four hour program Twenty-four hour program Forty hour program 24 hours Sixteen hours - 144 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Children's Specialty Program $15.47 $15.94 N September 1, 2024 Children's Specialty Workshop $13.34 $14.00 N September 1, 2024 High Five 15+$19.14 $19.91 Y September 1, 2024 Youth Training Workshops $8.25 $8.52 Y September 1, 2024 Youth Sport $10.80 $11.15 Y September 1, 2024 Youth Art $6.00 $6.27 Y September 1, 2024 youth Pottery $13.80 $14.50 Y September 1, 2024 Youth Dance $9.00 $9.30 Y September 1, 2024 Youth Specialty $8.27 $8.47 Y September 1, 2024 Mini Sampler $7.52 $7.78 N September 1, 2024 Virtual Programs Adult Programs Adult Sport Hourly Rate $7.70 $7.97 Y September 1, 2024 Adult Dance Hourly Rate $7.48 $7.70 Y September 1, 2024 Adult Art Hourly Rate $4.67 $4.92 Y September 1, 2024 Adult Pottery Hourly Rate $7.42 $7.82 Y September 1, 2024 Adult Music Hourly Rate $7.26 $7.52 Y September 1, 2024 Adult Skating Hourly Rate $11.15 $11.58 Y September 1, 2024 Adult Specialty $4.13 $4.43 Y September 1, 2024 Adult Language Hourly Rate $4.47 $4.65 Y September 1, 2024 Adult Cooking Hourly Rate $5.09 $5.34 Y September 1, 2024 Adult Specialty Cooking Hourly Rate New $5.89 Y September 1, 2024 Adult Virtual (Language, Art)$8.50 $8.76 Y September 1, 2024 Older Adult Programs Adults 55+ Sport Hourly Rate $2.57 $2.97 Y September 1, 2024 Adults 55+ Language Hourly Rate $2.43 $2.97 Y September 1, 2024 Adults 55+ Dance Hourly Rate $3.98 $4.16 Y September 1, 2024 Adults 55+ Music Hourly Rate $6.37 $6.64 Y September 1, 2024 Adults 55+ Art Hourly Rate $2.70 $2.97 Y September 1, 2024 Adult 55+ Pottery Hourly Rate $5.28 $5.55 Y September 1, 2024 Adults 55+ Cooking Hourly Rate $4.43 $4.60 Y September 1, 2024 Adults 55+ Specialty / Virtual Hourly Rate $3.10 $3.27 Y September 1, 2024 Adults 55+ Workshop - Paint Day $14.16 $15.10 Y September 1, 2024 Museum Programs Mother's Day Tea $26.54 $27.50 Y January 1, 2024 Tea & Talk $36.28 $37.50 Y January 1, 2024 Retro Recipes One- 3 hour class New $75.00 Y January 1, 2024 Blacksmith Workshop One - 6 hour class $137.17 $142.00 Y January 1, 2024 Ghost Walk One - 1 hour program $22.57 $23.50 Y January 1, 2024 Museum Family Program One - 45 min program $15.30 $15.50 Y January 1, 2024 PMV Kidz Club One - 3 hour program $20.00 $21.00 N January 1, 2024 Museum Family Program $10.62 $17.75 Y January 1, 2024 Museum Outreach One - Activity New $5.00 Y January 1, 2024 Escape Room $82.00/group $85.00 Y January 1, 2024 Kids Program One - 1 hour program (drop off)New $7.00 N January 1, 2024 Camps Extend a Camp $4.40 $4.53 N January 1, 2024 Hourly Rate One - 1 hour workshop (price for group of 4) One - 45 min program (price for group of 6) Camp (March Break, Summer, PA Day and Winter) Hourly Rate Hourly Rate One - 1.5 hour sitting One - 1.5 hour program Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate - 145 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Full Day Program $7.07 $7.28 N January 1, 2024 Counsellor in Training $4.92 $5.08 N January 1, 2024 Assistant Counsellor $24.17 $25.00 N January 1, 2024 Basic Health Adult $465.00 $478.95 Y April 1, 2024 Adult $208.00 $214.24 Y April 1, 2024 Adult $372.00 $383.16 Y April 1, 2024 Youth $275.00 $283.25 Y April 1, 2024 Youth Seasonal $125.00 $128.75 Y April 1, 2024 Family $974.00 $1,003.22 Y April 1, 2024 Health + Adult Annual $671.00 $691.13 Y April 1, 2024 Adult Seasonal $302.00 $311.06 Y April 1, 2024 Adult Corporate $537.00 $553.11 Y April 1, 2024 Youth Annual $335.00 $345.05 Y April 1, 2024 Youth Seasonal $151.00 $155.53 Y April 1, 2024 Family Annual $1,341.00 $1,381.23 Y April 1, 2024 Student Annual $537.00 $553.11 Y April 1, 2024 Student Seasonal $241.00 $241.00 Y No Increase Basic Squash Adult $589.00 $606.67 Y April 1, 2024 $265.00 $272.95 Y April 1, 2024 Adult corporate $472.00 $486.16 Y April 1, 2024 Youth $265.00 $272.95 Y April 1, 2024 $118.00 $121.54 Y April 1, 2024 Family $1,149.00 $1,183.47 Y April 1, 2024 Squash + Adult Annual $739.00 $761.17 Y April 1, 2024 Adult Seasonal $333.00 $342.99 Y April 1, 2024 Adult Corporate $591.00 $608.73 Y April 1, 2024 Youth Annual $369.00 $380.07 Y April 1, 2024 Youth Seasonal $166.00 $170.98 Y April 1, 2024 Family Annual $1,477.00 $1,523.10 Y April 1, 2024 Student Annual $590.00 $607.70 Y April 1, 2024 Student Seasonal $265.00 $265.00 Y No increase Basic Racquetball Adult $535.00 $ 551.05 Y April 1, 2024 $242.00 $ 249.26 Y April 1, 2024 Adult corporate $428.00 $ 440.84 Y April 1, 2024 Youth $241.00 $ 248.23 Y April 1, 2024 $108.00 $ 111.24 Y April 1, 2024 Family $1,044.00 $ 1,075.32 Y April 1, 2024 Racquetball + Adult Annual $672.00 $ 692.16 Y April 1, 2024 Adult Seasonal $303.00 $ 312.09 Y April 1, 2024 Adult Corporate $538.00 $ 554.14 Y April 1, 2024 Youth Annual $350.00 $ 360.50 Y April 1, 2024 Annual Annual Seasonal Annual Annual Seasonal Annual Seasonal Annual Annual Seasonal Annual Annual Seasonal Corporate Annual Annual Hourly Rate Minimum 4 weeks Memberships: Chestnut Hill Development Recreation Complex Hourly Rate - 146 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Youth Seasonal $157.00 $ 161.71 Y April 1, 2024 Family Annual $1,358.00 $ 1,398.74 Y April 1, 2024 Basic Tennis (Resident) Adult Resident Annual $589.00 $ 606.67 Y April 1, 2024 Resident Seasonal $265.00 $ 272.95 Y April 1, 2024 Youth Resident Annual $265.00 $ 272.95 Y April 1, 2024 Resident Seasonal $120.00 $ 123.60 Y April 1, 2024 Family Resident Annual $1,149.00 $ 1,183.47 Y April 1, 2024 Tennis + (Resident) Adult Resident Annual $743.00 $ 765.29 Y April 1, 2024 Resident Seasonal $344.00 $ 354.32 Y April 1, 2024 Youth Resident Annual $369.00 $ 380.07 Y April 1, 2024 Resident Seasonal $166.00 $ 170.98 Y April 1, 2024 Family Resident Annual $1,477.00 $ 1,521.31 Y April 1, 2024 Basic Tennis (Non-Resident) Adult Non-resident Annual $672.00 $ 692.16 Y April 1, 2024 Non-resident Seasonal $302.00 $ 311.06 Y April 1, 2024 Youth Non-resident Annual $335.00 $ 345.05 Y April 1, 2024 Non-resident Seasonal $151.00 $ 155.53 Y April 1, 2024 Family Non-resident Annual $1,344.00 $ 1,384.32 Y April 1, 2024 Tennis + (Non-Resident) Adult Non-resident Annual $861.00 $ 886.83 Y April 1, 2024 Non-resident Seasonal $387.00 $ 398.61 Y April 1, 2024 Youth Non-resident Annual $430.00 $ 442.90 Y April 1, 2024 Non-resident Seasonal $194.00 $ 199.82 Y April 1, 2024 Family Non-resident Annual $1,732.00 $ 1,783.96 Y April 1, 2024 Golden Adult Annual $1,737.00 $ 1,789.11 Y April 1, 2024 Adult Seasonal $781.00 $ 804.43 Y April 1, 2024 Adult Corporate $1,390.00 $ 1,431.70 Y April 1, 2024 Youth Annual $635.00 $ 654.05 Y April 1, 2024 Youth Seasonal $286.00 $ 294.58 Y April 1, 2024 Family Annual $3,240.00 $ 3,337.20 Y April 1, 2024 Basic Fitness Adult Annual $465.00 $ 478.95 Y April 1, 2024 Adult Seasonal $208.00 $ 214.24 Y April 1, 2024 Youth Annual $275.00 $ 283.25 Y April 1, 2024 Youth Seasonal $125.00 $ 128.75 Y April 1, 2024 Family Annual $1,008.00 $ 1,038.24 Y April 1, 2024 Fitness + Adult Annual $571.00 $ 588.13 Y April 1, 2024 Adult Seasonal $257.00 $ 264.71 Y April 1, 2024 Annual $197.00 $202.91 Y April 1, 2024 Annual $335.00 $365.75 Y April 1, 2024 Annual $133.00 $136.99 Y April 1, 2024 Seasonal $86.00 $88.58 Y April 1, 2024Adult Aquatic Memberships Adult Family Youth/Disabled/Senior - 147 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Seasonal $124.00 $131.44 Y April 1, 2024 Seasonal $54.00 $55.62 Y April 1, 2024 Adult Annual $316.00 $325.48 Y April 1, 2024 Youth/Disabled/Senior Annual $199.00 $204.97 Y April 1, 2024 Adult Seasonal $173.00 $178.19 Y April 1, 2024 Youth/Disabled/Senior Seasonal $109.00 $112.27 Y April 1, 2024 Admissions & Passes Fitness Admissions Health Club $13.00 $13.00 Y No IncreaseStudio A, B, C Aquafit 90 minute class $18.00 $18.00 Y No Increase Studio A, B, C Aquafit 75 minute class $15.00 $15.00 Y No Increase Studio A, B, C Aquafit Up to 60 min. class (member/ non-member)$13.00 $13.00 Y No Increase Drop In - Non Members $13.00 $13.00 Y No IncreaseDrop In Group Fitness Members $3.50 $3.63 Y September 1, 2024 Small Group Training Drop In $15.00 $15.00 Y No Increase Arena Admissions Public Skating $3.54 $3.54 Y No Increase Ten Pass - Youth $26.55 $26.55 Y No Increase Single Admission - Adult $4.42 $4.42 Y No Increase Ten Pass - Adult $35.40 $35.40 Y No Increase Family Pass $13.27 $13.27 Y No Increase Family 10 - Pass $79.65 $79.65 Y No Increase Parent & Tot Single Adult Admission $2.66 $2.66 Y No Increase Non Prime Time Skate Single Admission $1.33 $1.33 Y No Increase Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $72.56 $72.56 Y No Increase Special Promotion (Toonie Skate)$1.77 $1.77 Y No Increase (Family Day Skate)Youth Single $1.77 $1.77 Y No Increase Family Single $4.43 $4.43 Y No Increase Squash/Racquetball/ Handball $17.00 $17.00 Y No Increase $15.00 $15.00 Y No Increase Squash/Racquetball/ Handball Ten Pass $47.62 $58.00 Y January 1, 2024 Tennis $36.00 $36.00 Y No Increase $29.00 $29.00 Y No Increase Pickleball Drop In CHDRC $2.67 $3.54 Y January 1, 2024 Family Day Activity Passport $20.00 $20.00 Y No Increase Youth/Senior/Disabled $2.88 $2.97 Y April 1, 2024 Youth/Senior/Disabled Ten Pass $23.90 $25.24 Y April 1, 2024 Adult Single $4.43 $4.56 Y April 1, 2024 Adult Ten Pass $35.40 $38.76 Y April 1, 2024 Group Single $9.45 $10.00 Y April 1, 2024 Group Ten Pass $78.00 $85.00 Y April 1, 2024 Adults $9.29 $4.50 Y January 1, 2024 Student/Senior $8.41 $3.50 Y January 1, 2024 Children $6.64 $2.50 Y January 1, 2024 Single Admission Single Admission Single Admission Prime Time Non-prime Time Swimming Admissions Single Admission Museum Admissions - General Public Admissions Single Admission Registered Group Fitness Programs Single Admission - Youth Racquet Sports Admissions Prime Time Non-prime Time Family Youth/Disabled/Senior Aquatic + - 148 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Family $28.32 $12.00 Y January 1, 2024 Field Trip Program 1 90 minute program, per student $8.75 $9.00 N January 1, 2024 Field Trip Program - Full Day 90-minute programs, per student $14.80 $14.95 N January 1, 2024 Ice Rental Rates Pickering Youth Affiliate $206.00 $213.00 Y May 1, 2023 $147.00 $152.00 Y May 1, 2023 Adults & Residents Affiliate $253.00 $263.00 Y May 1, 2023 $181.00 $187.00 Y May 1, 2023 Non-Resident $273.00 $283.00 Y May 1, 2023 $208.00 $216.00 Y May 1, 2023 Elementary Schools $198.00 $205.00 Y May 1, 2023 $68.00 $70.00 Y May 1, 2023 High School $215.00 $223.00 Y May 1, 2023 $68.00 $70.00 Y May 1, 2023 Industrial/Commercial $253.00 $265.00 Y May 1, 2023$181.00 $190.00 Y May 1, 2023Summer Ice Hourly rate, prime time $246.00 $255.00 Y May 1, 2023 Summer Ice Hourly rate, non-prime time $175.00 $182.00 Y May 1, 2023 Pad Rental Leagues $90.00 $93.00 Y May 1, 2023 General $2,030.00 $2,080.00 Y May 1, 2023 General $96.00 $99.00 Y May 1, 2023 Day-Camp Use (Weather related)$16.00 $18.00 Y May 1, 2023 Heritage Buildings & Spaces (rentals available from April to October, before Resident $540.00 $556.00 Y January 1, 2024 Non-Resident $586.50 $604.00 Y January 1, 2024 Resident $811.00 $835.00 Y January 1, 2024 Non-Resident $934.00 $962.00 Y January 1, 2024 Community Group $143.00 $147.00 Y January 1, 2024 Rentals - additional staff requirements or on Stat Holidays $41.00 $42.30 Y January 1, 2024 Grounds for Photos (rentals available from April to October, before dusk)January 1, 2024 Resident $164.00 $169.00 Y January 1, 2024 Non-Resident $184.00 $190.00 Y January 1, 2024 Photography Club $148.00 $152.00 Y January 1, 2024 Pool RentalsPrivate Rental - Rec Complex $124.00 $127.72 Y April 1, 2024 Private Rental - Dunbarton Pool $111.00 $114.33 Y April 1, 2024 Private Rental - Rec Complex $151.00 $155.53 Y April 1, 2024Private Rental $132.00 $135.96 Y April 1, 2024 Minor Sport Group $80.00 $82.40 Y September 1, 2024 Minor Sport Group $84.00 $86.52 Y September 1, 2024 Board of Education $75.00 $77.25 Y September 1, 2024 Swim Meet $154.00 $158.62 Y September 1, 2024 Hourly rate (RC) Hourly rate (DIP) Hourly rate Hourly rate Chestnut Hill Developments Recreation Complex & Dunbarton Indoor Pool Hourly rate, max 19 (RC) Hourly rate, max 19 (DIP) Hourly rate, max 50 (RC)Hourly rate, max 50 (DIP) Flat rate (8 hours max) Flat rate, max. 4 hours (during office hours) Hourly rate required for additional staffing at large bookings/private events or on Stat Holidays Flat rate, 2 hours day of rental Flat rate, 2 hours day of rental Flat rate, max. 4 hours (public hrs.) Hourly rate Pickering Museum Village Flat rate, 3 hours day of rental Flat rate, 3 hours day of rental Flat rate (8 hours max) Hourly rate, prime timeHourly rate, non-prime time Hourly rate Flat rate, full day Hourly rate Hourly rate, prime time Hourly rate, non-prime time Hourly rate, prime time Hourly rate, non-prime time Hourly rate, prime time Hourly rate, non-prime time Rental Fees: Chestnut Hill Developments Recreation Complex and Don Beer Arena Hourly rate, prime time Hourly rate, non-prime time Hourly rate, prime time Hourly rate, non-prime time Single Admission Museum Admissions - Education Tours - 149 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge CHDRC Lobby (community related gatherings only)New $75.00/hr Y January 1, 2024 Mat Room Off Court Training $27.54 $27.54 Y No Increase Martial Arts $34.50 $34.50 Y No Increase Four Courts $135.00 $135.00 Y No Increase Pool & Fitness Meeting Room Swim Party Rental $45.00 $45.00 Y No Increase Meeting Room 2 or 3 Resident $185.00 $191.00 Y January 1, 2024 Non-resident $230.00 $237.00 Y January 1, 2024 Resident $37.00 $38.00 Y January 1, 2024 Non-resident $49.00 $51.00 Y January 1, 2024 Daytime, business, resident $120.00 $124.00 Y January 1, 2024 Daytime, business, non-resident $153.00 $158.00 Y January 1, 2024 Community Group $42.00 $43.00 Y January 1, 2024 Meeting Rooms 2 & 3 Resident $298.00 $307.00 Y January 1, 2024 Non-resident $394.00 $406.00 Y January 1, 2024 Resident $57.00 $59.00 Y January 1, 2024 Non-resident $70.00 $72.00 Y January 1, 2024 Daytime, business, resident $160.00 $165.00 Y January 1, 2024 Daytime, business, non-resident $202.00 $208.00 Y January 1, 2024 Community Group $72.00 $74.00 Y January 1, 2024 Resident $275.00 $283.00 Y January 1, 2024 Non-resident $406.00 $418.00 Y January 1, 2024 Resident $56.00 $58.00 Y January 1, 2024 Non-resident $70.00 $72.00 Y January 1, 2024 Daytime, business, resident $128.00 $132.00 Y January 1, 2024 Daytime, business, non-resident $159.00 $164.00 Y January 1, 2024 Community Group $46.00 $47.00 Y January 1, 2024 Resident $527.00 $543.00 Y January 1, 2024 Non-resident $660.00 $680.00 Y January 1, 2024 Resident $112.00 $115.00 Y January 1, 2024 Non-resident $140.00 $145.00 Y January 1, 2024 Daytime, business, resident $255.00 $263.00 Y January 1, 2024 Daytime, business, non-resident $318.00 $328.00 Y January 1, 2024 Tournament bookings $295.00 $304.00 Y January 1, 2024 Community Group $80.00 $82.00 Y January 1, 2024 New Year’s Eve $1,050.00 $1,082.00 Y January 1, 2024 Resident $785.00 $809.00 Y January 1, 2024Flat rate, whole day (Monday - Sunday) Flat rate, business hours Flat rate, per day Flat rate, max. 4 hours Flat rate, whole day Chestnut Hill Developments Recreation Complex East or West Salon O’Brien Meeting Rooms A & B Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate Flat rate, business hours Hourly rate Hourly rate Flat rate, business hours Flat rate, business hours Flat rate, max. 4 hours Flat rate, business hours Flat rate, max. 4 Hours O’Brien Meeting Room A or B Flat rate, whole day Flat rate, whole day Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate Flat rate, business hours Hourly rate Hourly rate Flat rate, business hours Flat rate, business hours Flat rate, max. 4 hours Flat rate, 1.5 hours Flat rate, whole day Flat rate, whole day Hourly rate Hourly rate After Hour Tennis Rentals Hourly rate Chestnut Hill Developments Recreation Complex Facilities - 150 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Non-resident $983.00 $1,014.00 Y January 1, 2024 Sunday, resident $540.00 $556.00 Y January 1, 2024 Sunday, non-resident $676.00 $697.00 Y January 1, 2024 Children’s Banquets $176.00 $181.00 Y January 1, 2024 New Year’s Eve, resident $1,725.00 $1,777.00 Y January 1, 2024 New Year's Eve, non-resident $2,156.00 $2,221.00 Y January 1, 2024 Special Events Musical $1,993.00 $2,053.00 Y January 1, 2024 Resident 1/2 Day $400.00 $412.00 Y January 1, 2024 Non-resident 1/2 Day $508.00 $525.00 Y January 1, 2024 Chestnut Hill Developments Recreation Complex East & West Salons (Both Rooms) Resident $1,398.00 $1,440.00 Y January 1, 2024 Non-resident $1,819.00 $1,874.00 Y January 1, 2024 Sunday, resident $928.00 $956.00 Y January 1, 2024 Sunday, non-resident $1,160.00 $1,195.00 Y January 1, 2024 New Year’s Eve, resident $2,615.00 $2,693.00 Y January 1, 2024 New Year's Eve, non-resident $2,878.00 $2,964.00 Y January 1, 2024 Special Events Musical $3,978.00 $4,097.00 Y January 1, 2024 $682.00 $702.00 Y January 1, 2024 Resident 1/2 Day $762.00 $785.00 Y January 1, 2024 Non-resident 1/2 Day $884.00 $911.00 Y January 1, 2024 Resident $417.00 $430.00 Y January 1, 2024 Non-resident $521.00 $537.00 Y January 1, 2024 Daytime, business, resident $128.00 $132.00 Y January 1, 2024 Daytime, business, non-resident $159.00 $164.00 Y January 1, 2024 Community Group $35.00 $36.00 Y January 1, 2024 Resident $56.00 $58.00 Y January 1, 2024 Non-resident $70.00 $72.00 Y January 1, 2024 After School Admissions $42.00 $43.00 N January 1, 2024 Resident $758.00 $781.00 Y January 1, 2024 Non-resident $973.00 $1,004.00 Y January 1, 2024 Daytime, business, resident $255.00 $263.00 Y January 1, 2024 Daytime, business, non-resident $318.00 $328.00 Y January 1, 2024 Community Group $35.00 $36.00 Y January 1, 2024 Resident $112.00 $115.00 Y January 1, 2024 Non-resident $140.00 $144.00 Y January 1, 2024 New Year’s Eve, resident $1,559.00 $1,606.00 Y January 1, 2024 Children’s Banquets, resident $156.00 $161.00 Y January 1, 2024 Banquet Hall Resident $590.00 $608.00 Y January 1, 2024 Non-resident $737.00 $761.00 Y January 1, 2024 Daytime, business, resident $228.00 $235.00 Y January 1, 2024Daytime, business, non-resident $285.00 $294.00 Y January 1, 2024 Sunday to Thursday, resident $70.00 $72.00 Y January 1, 2024 Sunday to Thursday, non-resident $89.00 $92.00 Y January 1, 2024 Hourly rate Hourly rate Don Beer Arena Flat rate Flat rate Flat rateFlat rate Flat rate Flat rate Hourly rate Hourly rate Flat rate Flat rate, resident/community group Hourly rate Paris & Franklin Meeting Rooms Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Hourly rate Deposit Flat rate, max. 6 hours Flat rate, max. 6 hours George Ashe Community Centre Paris or Franklin Meeting Room Flat rate, whole day (Monday - Sunday) Flat rate (daytime) Flat rate (daytime) Flat rate Flat rate Flat rate - resident/community group only Flat rate, whole day Flat rate, resident/community group Flat rate, max. 6 hours Flat rate, max. 6 hours Flat rate, whole day (Monday - Sunday) Flat rate, whole day (Monday - Sunday) Flat rate, daytime Flat rate, daytime Flat rate, max. 4 hours Flat rate, whole day - 151 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Sunday, resident $415.00 $427.00 Y January 1, 2024 Sunday, non-resident $568.00 $585.00 Y January 1, 2024 Children’s Banquets (Community Group Only)$157.00 $162.00 Y January 1, 2024 Tournament Rate $296.00 $305.00 Y January 1, 2024 New Year’s Eve, resident $1,192.00 $1,228.00 Y January 1, 2024 New Year’s Eve, non-resident $1,490.00 $1,535.00 Y January 1, 2024 West Shore Community Centre Resident $776.00 $799.00 Y January 1, 2024 Non-resident $970.00 $1,000.00 Y January 1, 2024 Daytime, business, resident $230.00 $237.00 Y January 1, 2024 Daytime, business, non-resident $288.00 $297.00 Y January 1, 2024 Sunday to Thursday, resident $100.00 $103.00 Y January 1, 2024 Sunday to Thursday, non-resident $125.00 $129.00 Y January 1, 2024 Friday, resident $587.00 $605.00 Y January 1, 2024 Friday, non-resident $732.00 $754.00 Y January 1, 2024 Children’s Banquets (Community Group Only) $156.00 $161.00 Y January 1, 2024 New Year’s Eve, resident $1,652.00 $1,702.00 Y January 1, 2024 New Year’s Eve, non-resident $2,065.00 $2,127.00 Y January 1, 2024 Resident $42.00 $43.00 Y January 1, 2024 Non-Resident $53.00 $55.00 Y January 1, 2024 Resident $58.00 $60.00 Y January 1, 2024 Non-Resident $73.00 $75.00 Y January 1, 2024 Resident $270.00 $280.00 Y January 1, 2024 Non-Resident $361.00 $374.00 Y January 1, 2024 New Years Eve - Resident $557.00 $574.00 Y January 1, 2024 New Years Eve - Non-Resident $730.00 $752.00 Y January 1, 2024 Gymnasium - SocialResident $578.00 $595.00 Y January 1, 2024 Non-Resident $723.00 $745.00 Y January 1, 2024 New Year’s Eve, resident $1,136.00 $1,170.00 Y January 1, 2024 New Year’s Eve, non-resident $1,420.00 $1,463.00 Y January 1, 2024Community Room Daily $367.00 $378.00 Y January 1, 2024Meeting - Resident $44.00 $45.00 Y January 1, 2024Meeting - Non-Resident $55.00 $57.00 Y January 1, 2024 Social - Resident $68.00 $70.00 Y January 1, 2024 Social - Non-Resident $86.00 $89.00 Y January 1, 2024 Community Groups $156.00 $161.00 Y January 1, 2024 Administration Fee $42.00 $43.00 Y January 1, 2024 Maintenance Fee $37.00 $38.00 Y January 1, 2024 Equipment rental Fee Flat rate $25.00 $26.00 Y January 1, 2024 Damage/Security Deposit (Refundable)$306.00 $500.00 Y January 1, 2024 Damage/Security Deposit (Jack & Jill Parties) (Refundable)$510.00 $750.00 Y January 1, 2024 Rental Extra Fees Listing 12 bookings Hourly rate Flat rateHourly rateHourly rate Hourly rate Hourly rate Flat rate Flat rate Flat rate Flat rate Flat rate Hourly rate Hourly rate Room 2 and Room 4 - Social Flat rate Flat rate Flat rate Flat rate East Shore Community Centre Room 2 or Room 4 - Meeting Hourly rate Hourly rate Gymnasium – Meeting/Sports Hourly rate Hourly rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate Flat rate (daytime) Flat rate (daytime) Flat rate Flat rate, daily, Don Beer only - 152 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Staff Overtime for Event (early/late opening)New $67.00 Y January 1, 2024 Events Pre-teen Dance $11.50 $11.85 Y September 1, 2024 Poinsettia Tea $7.07 $7.28 Y September 1, 2024 Big Band $6.19 $6.38 Y September 1, 2024 Museum Events $11.06 $11.40 Y January 1 2024 Museum Events $9.29 $9.60 Y January 1 2024 Museum Events $7.08 $7.30 Y January 1 2024 Museum Events Group (up to 6 people)$41.00 $42.23 Y January 1 2024 Vendor Fee Single Space $31.00 $32.00 Y January 1 2024 Vendor Premium Fee Single Space with Table and Tent $120.00 $124.00 Y January 1 2024 Artist Vendor Fee at City Concerts in the Park and Museum Events Single Space $23.00 $24.00 Y January 1 2024 Community Event Application Fee Single occurrence application $27.00 $28.00 Y January 1 2024 Community Festival Application Fee Single occurrence application $111.00 $114.00 Y January 1 2024 Partner Event Application Fee Single occurrence application $266.00 $278.00 Y January 1 2024 Signature Park Event Deposit $500.00 $500.00 N No Increase Parade Commercial Float Fee New $100.00 Y January 1, 2024 Park Fees Sports Tournaments - User Fee Excludes league tournaments $561.00/ weekend (2-3 days)$280.50/day $578.00/ weekend (2-3 days)$290/day Y January 1, 2024 Sport Camps- User Fee $765.00/week (Full Park)$382.50/week (Partial Park) $788.00/week (Full Park)$395/week (Partial Park) Y January 1, 2024 Park Permit Fee (0-49) Per Day $51.00 $53.00 Y January 1, 2024 Park Permit Fee (0-49) Per Day Community Group Not for Profit Rate $40.80 $42.00 Y January 1, 2024Park Permit Fee (50-199) Per Day $153.00 $158.00 Y January 1, 2024Park Permit Fee (50-199) Per Day Community Group Not for Profit Rate $127.50 $131.00 Y January 1, 2024Park Permit Fee (200-349) Per Day $408.00 $420.00 Y January 1, 2024Park Permit Fee (200-349) Per Day Community Group Not for Profit Rate $336.60 $347.00 Y January 1, 2024 Park Permit Fee (350-499) Per Day $663.00 $683.00 Y January 1, 2024 Park Permit Fee (350-499) Per Day Community Group Not for Profit Rate $550.80 $567.00 Y January 1, 2024Park Permit Fee (500-999) Per Day $918.00 $946.00 Y January 1, 2024Park Permit Fee (500-999) Per Day Community Group Not for Profit Rate $765.00 $788.00 Y January 1, 2024Park Permit Fee (1000-4999) Per Day $1,224.00 $1,261.00 Y January 1, 2024Park Permit Fee (1000-4999) Per Day Community Group Not for Profit Rate $1,020.00 $1,051.00 Y January 1, 2024 Park Permit Fee (5000+) Per Day $1,530.00 $1,576.00 Y January 1, 2024 Park Permit Fee (5000+) Per Day Community Group Not for Profit Rate $1,275.00 $1,313.00 Y January 1, 2024Park Filming Permit (Per Day)$510.00 $525.00 Y January 1, 2024Civic Complex Courtyard Permit Fee $20.40/ hour $22.00/ hour Y January 1, 2024Gazebo - Centennial, Kinsmen, Whitevale Parks (0-75)$20.40/ hour $22.00/ hour Y January 1, 2024Non Commercial Photographer Park Permit Fee $51 per day $53 per day Y January 1, 2024 $142.80 $147.00 Y January 1, 2024 $45.90 $47.00 Y January 1, 2024 $45.90 $47.00 Y January 1, 2024 Special Events/Picnics/School Events - Road Closure (Flat Rate)$66.30 $68.00 N January 1, 2024 Children 3 - 12 Non-Refundable once approved by Council Single occurrence application Single Admission - purchased online in advance Single Admission Single Admission Adults 13+ Students/Seniors Special Events/Picnics/School Events - Picnic Tables (5 per load) - Delivery & Pick UpSpecial Events/Picnics/School Events - Garbage Cans (5 per load) Delivery & Pick Up Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up Hourly rate - 153 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge $765.00 $788.00 Y January 1, 2024 Sport Field Lighting Fee Youth Groups $13.30/hrAdult Groups $25.50/hr Youth Groups $14.00/hrAdult Groups $26.00/hr Y January 1, 2024 Sports Field Booking Permit Fee (Adult) (See note 1)$125.00/field/se ason $10.00 per hour Y January 1, 2024 Sports Field Booking Permit Fee (Youth) (See Note 1)$125.00/field/season $5.00 per hour Y January 1, 2024 Artificial Turf Soccer Field (Adult)Adult Groups $82.00/hr. Adult Groups $85.00/hr. Y January 1, 2024 Artificial Turf Soccer Field (Youth)Youth Groups $41.00/hr.Youth Groups $43.00/hr.Y January 1, 2024 Hydro/lighting charges for tennis courts $383.00 per court per $395.00 per court per Y January 1, 2024 Rental Extra Fees Listing $510.00 $526.00 N January 1, 2024$204.00 $211.00 N January 1, 2024 Administration Fee $40.80 $42.00 Y January 1, 2024 $61.20 $63.00 Y January 1, 2024Park Damage/Security Deposit (Refundable) (0-99 people)$51.00 $55.00 N January 1, 2024Park Damage/Security Deposit (Refundable) (100-199 people)$127.50 $130.00 N January 1, 2024Park Damage/Security Deposit (Refundable) (200-499 people)$255.00 $265.00 N January 1, 2024Park Damage/Security Deposit (Refundable) (500-999 people)$510.00 $530.00 N January 1, 2024 Park Damage/Security Deposit (Refundable) (1000-4999 people)$765.00 $790.00 N January 1, 2024 Park Damage/Security Deposit (Refundable) (5000+ people)$1,020.00 $1,050.00 N January 1, 2024 MiscellaneousReplacement Access Card $13.00 $13.00 Y No IncreaseMuseum Filming/Photo Shoots $95.00 $98.00 Y September 1, 2024 Museum Filming/Photo Shoots $210.00 $215.00 Y September 1, 2024 Museum Filming/Photo Shoots $290.00 $300.00 Y September 1, 2024 Museum Filming/Photo Shoots Shooting time, Weekly New $10,000/ week Y January 1, 2024 Museum Filming/Photo Shoots $42.00 $43.30 Y September 1, 2024Kindergym Birthday Parties $168.14 $173.45 Y September 1, 2024 Creative Play Birthday Parties $168.14 $173.45 Y September 1, 2024 Dance Birthday Parties $168.14 $173.45 Y September 1, 2024 School Electives - Pottery 1.5 hour program/$ pp = 10 students $160.00 $165.00 N September 1, 2024 Pottery Birthday Parties - Children Hourly Rate $216.00 $226.80 Y September 1, 2024 Pottery Birthday Parties - Adult Per Person $22.12 $23.23 Y September 1, 2024 Pottery Birthday Parties - Adult (food Per Person $4.42 $4.65 Y September 1, 2024 Equipment Rental (Gym @ ESCC)$23.69 $24.40 Y September 1, 2024 Games Room Party (GALCC / Hourly Rate $149.56 $154.05 Y September 1, 2024 Games Room Party (GALCC / Hourly Rate $180.53 $185.95 Y September 1, 2024 Sensational Sports Parties Hourly Rate $149.56 $154.05 Y September 1, 2024 Sensational Sports Parties Hourly Rate $180.53 $185.95 Y September 1, 2024 Pottery Supplies: Annual Membership (Open Studio)$29.20 $30.97 Y September 1, 2024 Open Studio Hourly Rate $7.08 $7.52 Y September 1, 2024 Block of Clay / Firing $35.40 $39.82 Y September 1, 2024 Tool Kit $24.00 $25.22 Y September 1, 2024 Fitness Birthday Party $158.00 $158.00 Y No Increase Kinder Surprise Birthday Parties (Addition)$183.00 $183.00 Y No Increase Princess Birthday Party $196.46 $202.35 Y September 1, 2024 Special Events at Esplanade Park – Gazebo Backdrop/Sound/Wind Panels Delivery, Set Up & Pick Up Sport Field Security Deposit (Refundable) - Seasonal Permit HoldersSport Field Security Deposit (Refundable) - Casual Permit Holders Additional Staff fee for liquor licenced permits (per day) Charge for usage of sports equip. (no staff) Hourly Rate Shooting time, hourly Shooting time, hourly after 14 hours Hourly Fee - additional site supervisorHourly Rate Hourly Rate Hourly Rate Set dressing & clean Up, hourly - 154 - 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Community Services User Fee or Charge Super Hero Party $196.46 $202.35 Y September 1, 2024 Museum Birthday Parties 16 Children $204.54 $210.70 Y September 1, 2024 Recreation Complex Filming Hourly $206.00 $206.00 Y No Increase Program Administration Fee $11.50 $11.50 Y No Increase Membership Administration Fee $39.00 $39.00 Y No IncreaseNSF Charge $49.00 $51.50 N January 1, 2024Additional Receipt Charge $6.00 $6.00 Y No Increase Food Truck various based upon event attendance Various Various Y No Increase City Brochure Advertising $815.00 $850.00 Y January 1, 2024 Commercial Rate - Full Page $900.00 $975.00 Y January 1, 2024 Commercial Rate - Full Inside Back New $1,500.00 Y January 1, 2024 $525.00 $625.00 Y January 1, 2024 Commercial Rate - Half Page $607.00 $700.00 Y January 1, 2024 Community Group - 1/4 Page New $450.00 Y January 1, 2024Commercial Rate - 1/4 Page New $525.00 Y January 1, 2024Community Group - Business Card New $325.00 Y January 1, 2024 Per family Marketing Promotions Community Group - Full Page Community Group - Half Page Socan and ReSound Fee are related to the playing of music at various events and are based on the SOCAN and ReSound tariff schedule and are subject to change. Insurance rates are set by insurance provided and are subject to change. Hourly Rate HST will be added to applicable programs Per cheque - 155 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Miscellaneous Charges $50.00 per metre or part thereof with a minimum charge of $335.00 $52.50 per metre or part thereof with a minimum charge of $352.00 Y Curb Infill $190.00/m $196.00/m Y January 1, 2024 Sidewalk Repair $180.00/m2 $185.00/m2 Y January 1, 2024Municipal Consent Fee $460.00/street $475.00/street N January 1, 2024Stormwater Maintenance Fee $2,400.00/hectare $2,475.00/hectare N January 1, 2024 Cash-in-lieu of water quality treatment $51,000.00/imp.ha $52,530.00/imp.ha N January 1, 2024Newspaper Box Pad Permit Application $55.00/box $56.65/box N January 1, 2024 Newspaper Box Installation $260.00 - $510.00 $260.00 - $510.00 N No IncreaseNewspaper Box Annual Maintenance $20.00/box $20.60/box N January 1, 2024Road Cleaning Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Tree Removal Compensation 1 $575.00/tree to a max of $3,450.00/dwelling unit and $8,500.00/1000 m2 or any part thereof for industrial and commercial developments $600.00/tree to a max of $3,600.00/dwelling unit and $8,750.00/1000 m2 or any part thereof for industrial and commercial developments N January 1, 2024 Pool Enclosure Permit $360.00 $370.80 N January 1, 2024 Lot Grading Review Residential Lot Grading Review Fee $80.00/unit $83.00/unit N January 1, 2024 Infill Building Permit New Construction and/or Foundation Modification (any part thereof) $775.00 $800.00 N January 1, 2024 Addition to existing structure $80.00 $83.00 N January 1, 2024 Damage Deposits Pool $1,000.00 $1,000.00 N No IncreaseWater/Sewer Connection $1,000.00 $1,000.00 N No IncreaseResidential Building Permit-Rural up to $4,500.00 up to $4,500.00 N No Increase Residential Building Permit-Urban up to $5,000.00 up to $5,000.00 N No IncreaseCommercial Building $5,000.00 - 10,000.00 $5,000.00 - 10,000.00 N No Increase Fill/Topsoil Permit One Year Permit $1,100.00 + $1,100.00/hectare to a total maximum fee of $5,500 $1,150.00 + $1,150.00/hectare to a total maximum fee of $5,750.00 N January 1, 2024 One Year Extension $1,100.00 $1,150.00 N January 1, 2024Penalty & Investigation Fee $5,500.00 $5,750.00 N January 1, 2024 Erosion & Sediment Control Security 100% of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N No Increase Road Damage SecurityPaved Road $5,000.00/km $5,000.00/km N No Increase Surface Treat/Gravel Road $10,000.00/km $10,000.00/km N No Increase Subdivision/Development /Road Servicing Agreements Engineering Review Based on total cost of Municipal Works 4 Based on total cost of Municipal Works 4 Engineering Review Fee 2 Detailed Design Package 1.25% with a minimum of $5,500.00 1.25% with a minimum of $5,665.00 N January 1, 2024 Surcharge for 4th Submission of Detailed Design Package (payable at submission) 3 33.3% of total Engineering Design Review Fee with a minimum of $2,700.00 33.3% of total Engineering Design Review Fee with a minimum of $2,780.00 N January 1, 2024 Additional surcharge for Submission of each Detailed Design Package after 4th Submission (payable at submission) 3 20% of total Engineering Design Review Fee with a minimum of $2,700.00 20% of total Engineering Design Review Fee with a minimum of $2,780.00 N January 1, 2024 Inspection Based on total cost of Municipal Works4 Based on total cost of Municipal Works 4 Development Services Curb Cut – new development not assumed by municipality, infill building permit or industrial/commercial development January 1, 2024 - 156 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Development Services <$250,000 8% with a minimum of $5,500 8% with a minimum of $5,665.00 N January 1, 2024$250,000 - 500,000 6.00%6.00%N No Increase$500,000 - $1.5 million 4.50%4.50%N No Increase $1.5 million - $5.0 million 3.75%3.75%N No Increase> $5 million 3.50%3.50%N No Increase Site Plans Engineering Review Engineering Review Fee 2 Detailed Design Package Development Site Area <= 1,000 m ², fixed fee of $1,100.00 Development Site Area <= 1,000 m ², fixed fee of $1,150.00 N January 1, 2024 Development Site Area 1,001 m ² to 3000 m ² fixed fee of $3,300.00 Development Site Area 1,001 m ² to 3000 m ² fixed fee of $3,400.00 N January 1, 2024 Development Site Area > 3,001 m ² based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m ² based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,500.00 8% with a minimum of $5,665.00 N January 1, 2024$250,000 - $500,000 6.00%6.00%N No Increase $500,000 - $1.5 million 4.50%4.50%N No Increase$1.5 million - $5.0 million 3.75%3.75%N No Increase> $5 million 3.50%3.50%N No Increase Surcharge for submission of each Detailed Design Package after 3rd submission (payable at submission) 3 $2,700.00 $2,780.00 N January 1, 2024 Inspection Based on total cost of Civil Works 5 Inspection Fees Development Site Area <= 1,000 m², fixed fee of $1,100.00 Development Site Area <= 1,000 m², fixed fee of $1,150.00 N January 1, 2024 Development Site Area 1,001 m² to 3000 m² fixed fee of $3,300.00 Development Site Area 1,001 m² to 3000 m² fixed fee of $3,400.00 N January 1, 2024 Development Site Area > 3,001 m² based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m² based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,500.00 8% with a minimum of $5,665.00 N January 1, 2024 $250,000 - $500,000 6.00%6.00%N No Increase$500,000 - $1.5 million 4.50%4.50%N No Increase $1.5 million - $5.0 million 3.75%3.75%N No Increase> $5 million 3.50%3.50%N No IncreaseSurcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $840.00 per inspection $865.00 per inspection N January 1, 2024 Land Division Engineering Review up to 4 proposed lots $1,650.00 $1,700.00 N January 1, 2024 >4 proposed lots if not completed asa Draft Plan of Subdivision $2,750.00 $2,835.00 N January 1, 2024 Clearance of Conditionsup to 4 proposed lots $2,200.00 $2,265.00 N January 1, 2024 >4 proposed lots if not completed as a Draft Plan of Subdivision $5,500.00 $5,665.00 N January 1, 2024 Other Fees Re-circulation of Drawings due to revisions by Owner (payable at re-circulation) $2,700.00 $2,780.00 N January 1, 2024 Engineering Studies 6 (payable at submission of study) New Study 6 $7,800.00 $8,035.00 N January 1, 2024 New Study 7 $4,000.00 $4,120.00 N January 1, 2024 Update or amendment to existing study $2,600.00 per Study $2,680.00 per Study N January 1, 2024 - 157 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Development Services Peer Reviews 8 Full recovery of City costs + 10% Admin. Fee Full recovery of City costs + 10% Admin. Fee Y No Increase Miscellaneous submissions not identified under a fee category as determined by the Director, Engineering Services or designate greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $130/hr min of 4 hours greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $134/hr min of 4 hours N January 1, 2024 Footnotes 5. Civil Works are defined as all privately owned Civil Works, excluding sanitary and water distribution works.6. Review and approval of large scale 8. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in supportof the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils etc. 1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal Compensation requirements, approved by Council January 15, 2018, Resolution # 387/18.2. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement.3. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at thediscretion of the Director, Engineering Services or designate. 4. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 7. Review and approval of small to medium scale studies - 158 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Film Location Permit $350.00 $360.00 Y January 1, 2024 Film Location Permit and Road Closure $500.00 $515.00 Y January 1, 2024 Economic Development & Strategic Projects - 159 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Driveway Widenings/Extensions $105 per application $110 per application Y January 1, 2024 Driveway Entrance Curb Cut $50.00 per metre or part thereof with a minimum charge of $335.00 $52.50 per metre or part thereof with a minimum charge of $352.00 Y January 1, 2024 Pre-installed Storm Sewer Connection $735.00 $758.00 Y January 1, 2024 Engineering Services - 160 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Bidders cost to pick bid document package. Range:Range: Price range based upon the size of the document package, drawings, soils report, consulting reports – relative to the size of the project $50.00 to $250.00 $50.00 to $250.00 N No Increase Letter of Credit Administration Draw Fee (Excluding Subdivision and Development Agreements) $250.00 $257.50 N January 1, 2024 Returned Payments $50.00 $51.50 N January 1, 2024 Electronic Payment Correction $47.00 $48.50 N January 1, 2024 Post Dated Cheque Retrieval Fee $47.00 $48.50 N January 1, 2024 New Roll Number Set Up Fee $56.00 $57.50 N January 1, 2024 Residential Apportionment Fee $61.00 $63.00 N January 1, 2024Commercial Apportionment Fee $255.00 $262.50 N January 1, 2024 Ownership Change Administration Fee $41.00 $42.25 N January 1, 2024 Preparation of Property Tax Registration Extension Agreement $612.00 $630.25 N January 1, 2024 Receipt for Income Tax (per roll number)$16.00 $16.50 N January 1, 2024 *If you are 65 years of age or older as of December 31 of the year in question, the fee for an Income Tax Receipt for that year will be $0 for those properties in the RT tax class. $0.00 $0.00 N Property Tax Account Analysis/Research - includes archival records (One hour min.)$35.70/hr $36.70/hr N January 1, 2024 Addition of water/sewer lien per roll number $41.00 $42.25 N January 1, 2024 Addition of POA lien per roll number $25.50 $26.25 N January 1, 2024 Addition of Development Charges lien per roll number $25.50 $26.25 N January 1, 2024 Duplicate Tax Bill per roll number $11.00 $11.50 N January 1, 2024 Statement of Account per roll number $11.00 $11.50 N January 1, 2024 Overdue/Arrears Notices $5.10 $5.25 N January 1, 2024 Tax Certificates - No Verbal provided $75.00 $77.25 N January 1, 2024 Tax Certificates Faxed (24 hour turn around)$90.00 $92.75 N January 1, 2024 357/358 Applications $26.25(Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for poverty and sickness. Tax Collection/Tax Registration Letters $46.00 $47.50 N January 1, 2024 Tax Billing for Mortgage Company $15.75 (Annual fee for Final Payment Listing per roll number) Farm Debt Letter $66.30 $68.30 N January 1, 2024 Tax Sale Tender Package New $25.00 N January 1, 2024 Finance $25.50 N January 1, 2024 $15.30 N January 1, 2024 - 161 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Information Copy of Fire Incident Summary Report $153.00 $157.50 Y January 1, 2024 Fire Reports/Records (not applicable to formal requests in accordance with the Municipal Freedom of Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) $153.00 $157.50 Y January 1, 2024 File Searches (Searches from our existing filing network) $153.00 $157.50 Y January 1, 2024 Inspections Legal Inspections (Generally requests from legal firms) $204.00 $210.00 Y January 1, 2024 Multi-Unit Residential Inspections (upon request) $204.00 $210.00 Y January 1, 2024 Boarding/Lodging/Rooming House Inspections (upon request) $204.00 $210.00 Y January 1, 2024 Institutional Inspections (upon request)$204.00 $210.00 Y January 1, 2024 Educational Occupancy Inspections (upon request) $204.00 $210.00 Y January 1, 2024 Mercantile Inspections (upon request)$204.00 $210.00 Y January 1, 2024 Business and Personal Services Inspections (upon request) $204.00 $210.00 Y January 1, 2024 Industrial Inspections (upon request)$204.00 $210.00 Y January 1, 2024 Day Care Inspections (upon request)$204.00 $210.00 Y January 1, 2024 Group/Foster Home Inspections(upon request)$204.00 $210.00 Y January 1, 2024 Occupant Load Inspections (upon request)$204.00 $210.00 Y January 1, 2024 Liquor Licensing Requests (includes occupant load calculations) (upon request)$204.00 $210.00 Y January 1, 2024 Inspection requests not within scheduled hours of work Actual Costs (if applicable, includes other additional rates) Actual Costs (if applicable, includes other additional rates) Y No Increase Federal and/or Provincial Property Inspections (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) $418.20 $430.75 Y January 1, 2024 Follow up inspections for a failed inspection or Fire Drill of Vulnerable Occupancy New $210.00 Y January 1, 2024 Alarm Response First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil Nil N No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $498.17 $513.00 N January 1, 2024 First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil Nil N No Increase Fire Services - 162 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Fire Services Second and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period, per fire apparatus dispatched $498.17 $513.00 N January 1, 2024 First response to unapproved open air burning, for same address, within 12 month period Nil Nil N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched $498.17 $513.00 N January 1, 2024 Fires on or beside rail lines (Railway properties) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) (if applicable, includes use of fire apparatus and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) (if applicable, includes use of fire apparatus and other additional rates) N No Increase Rescues - any call out for specialized rescue situations related to water, ice, high angle, slope rescue, etc., may be charged back to the person or persons rescued at the Fire Chief’s discretion. Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates N No Increase Other Security Key Safes (Boxes)$204.00 $210.00 Y January 1, 2024 If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate an emergency Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Y No Increase Standby for movie shoots Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase Propane facility fire protection and safety review of Risk and Safety Management Plan $306.00 $315.00 Y January 1, 2024 Fire Extinguisher Training $204.00 $210.00 Y January 1, 2024 Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $543.03 $559.00 N January 1, 2024 - 163 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Fire Services If Fire Services responds to a fire or other emergency at a property and incurs damage or contamination to equipment such as personal protective equipment, hoses or other non-consumable materials that require cleaning and decontamination or replacement thereof, as a result of the service to suppress or extinguish a fire, preserve property, prevent a fire from spreading, or otherwise control and eliminate an emergency, the property owner shall be charged the expenses incurred by Fire Services for cleaning and decontamination or replacement of equipment, as applicable. Actual Costs Actual Costs Y No Increase - 164 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Agreements Subdivision $10,500.00 $12,000.00 Y January 1, 2024 Subdivision (Amending - Major) $2,550.00 $3,000.00 Y January 1, 2024 Subdivision (Amending - Minor) $1,020.00 $1,050.00 Y January 1, 2024 Site Plan Control $2,750.00 $4,000.00 Y January 1, 2024 Site Plan Control (Amending) $765.00 $1,000.00 Y January 1, 2024 Development (Major)$7,650.00 $7,880.00 Y January 1, 2024 Development (Minor)$3,570.00 $3,677.00 Y January 1, 2024 Development (Amending - Major)$1,530.00 $1,575.00 Y January 1, 2024 Development (Amending - Minor)$765.00 $788.00 Y January 1, 2024 Pre-Servicing $3,750.00 $3,862.00 Y January 1, 2024 Pre-Servicing (Amending - Major)$1,225.00 $1,262.00 Y January 1, 2024 Pre-Servicing (Amending - Minor)$765.00 $788.00 Y January 1, 2024 Encroachment $1,020.00 $1,050.00 Y January 1, 2024 Encroachment (Renewal/Assignment)$205.00 $212.00 Y January 1, 2024 Demolition $510.00 $525.00 Y January 1, 2024 Model Home $1,225.00 $1,262.00 Y January 1, 2024 Miscellaneous, Road Improvements/ Road Construction, Road Servicing, Spatial Separation $1,225.00 $1,262.00 Y January 1, 2024 Development Processes Teraview - Title Search (Per PIN)$32.50 $33.50 Y January 1, 2024Teraview or Laserfiche Document Download (Per Document) $22.50 $23.50 Y January 1, 2024 Teraview - Document Review/Sign-off $62.50 $64.50 Y January 1, 2024 Draft Plan Approval Clearance (M-Plan to Registry Office) $1,275.00 $1,313.00 Y January 1, 2024 Assumption - Plans of Subdivision $2,550.00 $2,626.00 Y January 1, 2024 Assumption - Road Servicing /Development Agreements $1,020.00 $1,050.00 Y January 1, 2024 Part Lot Control - Base Fee $1,100.00 $1,133.00 Y January 1, 2024 - Per Unit Fee $105.00 $108.00 Y January 1, 2024 - Secondary Process $160.00 $165.00 Y January 1, 2024 Road Related Processes Road Dedication/Naming $325.00 $335.00 Y January 1, 2024 Road Closing $1,225.00 $1,262.00 Y January 1, 2024 Release/Abandonment Processes Release of Agreements - Development, Encroachment, Licence, PreServicing, Demolition, Model Home $325.00 $335.00 Y January 1, 2024 Release of Miscellaneous Documents, Certificates/Orders, Postponements, Notices $360.00 $370.00 Y January 1, 2024 Release/Abandonment of Easements (Requiring Council Approval)$510.00 $525.00 Y January 1, 2024 Legal Services - 165 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Legal Services Acquisition/Disposal Transfer of Land $375.00 $386.00 Y January 1, 2024 Transfer of Easement $375.00 $386.00 Y January 1, 2024 Release/Abandonment of Easements (Storm Drainage-Vehicular/Pedestrian) $375.00 $386.00 Y January 1, 2024 Miscellaneous Processes Reporting/Disbursements (Max 5 documents) $155.00 $160.00 Y January 1, 2024 Reporting/Disbursements (Each additional document over 5) $55.00 $57.00 Y January 1, 2024 Right of Re-entry Letters/Assumption $155.00 $160.00 Y January 1, 2024 Administration Fee - Letter of Credit Draw Insurance (Per Draw)$255.00 $263.00 Y January 1, 2024 Permission to Enter Authorization (Over City Property) $255.00 $263.00 Y January 1, 2024 Administrative Fee (charged at City Solicitor Discretion) ***this fee is to be discretionary, amount not assigned, open. ******Y No Increase - 166 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Lotteries Bazaar, Break open Raffle 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) N No Increase Other Marriage Licence $135.00/ea $150.00/ea N January 1, 2024 Marriage Ceremonies $350.00/ea $360.50/ea Y January 1, 2024 Burial Permits $25.00/ea $25.75/ea $50.00/ea for after hours and holidays N January 1, 2024 Photocopying Up to five pages free – additional pages $0.55/ea $0.60/ea Y January 1, 2024 Council Agenda $360.00/yr.$370.80/yr Y January 1, 2024 Executive/Planning Agenda $360.00/yr.$370.80/yr Y January 1, 2024 January 1, 2024 Commissioning & Certification of Documents (commissioning for pension forms is unofficially exempt) (see note 1) $25.50 up to 5 signatures $5.00 per signature after 5 $26.50 up to 5 signatures $5.50 per signature after 5 N January 1, 2024 Municipal Information for Liquor Sales Licences $55.00 $56.65 N January 1, 2024 Legislative Services Note 1: For Pickering residents, the Commission and Certifications of Documents Fee is zero for Change of Name Applications and Proof of Life for Seniors Pensions. - 167 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Road Occupancy Permits $160.00 $165.00 N January 1, 2024 Road Occupancy Permits - Street Party $133.00 $137.00 N January 1, 2024 Road Cut Degradation Fee $40.80/m² of pavement cut $42.00/m² of pavement cut Y January 1, 2024 Driveway Entrance 9 metres x 400 millimetres (for ditched roads) $2,626.50 $2,705.00 Y January 1, 2024 $2,626.50 $2,705.00 Plus $275.40 per metre in excess of 9 metres Plus $76.50 per coupler when required Plus $284.00 per metre in excess of 9 metres Plus $79.00 per coupler when required $275.40 per metre $284.00 per metre Plus $71.00 per couplerMin Charge $345.00 Plus $74.00 per couplerMin Charge $355.00 Driveway Entrance, culvert diameter exceeds 400mm Contract Cost (time & material)Contract Cost (time & material)Y No Increase New rural driveway entrance (No Culvert required) $1,071.00 $1,103.00 Y January 1, 2024 Commemorative Tree and Plaque $1,000.00 $1,030.00 N January 1, 2024 Commemorative Bench and Plaque $2,700.00 $2,781.00 N January 1, 2024 Commemorative Plaque - Pet Memorial Program $100.00 per pet $103.00 per pet N January 1, 2024 Commemorative Plaque Replacement $650.00 $670.00 N January 1, 2024 Seniors and Persons With Disabilities Snow Removal Program for Residential Property Owners. Single/Family Income Level (CRA - Notice of Assessment for 2022 Income). See below See below For those individuals receiving GIS/ GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 Net Income <$86,912 $106.20 $110.00 Y January 1, 2024 Net Income >$86,913 and <$142,609 $154.87 $160.00 Y January 1, 2024 Net Income >$142,610 and <$199,900 $200.00 $206.00 Y January 1, 2024 Net Income >$199,900 Not Eligible Not Eligible Road Occupancy Damage Deposit Smaller Commercial Project or Repetitive Utility Program (less than 1 month duration) $5,100.00 Security or Letter of Credit (1 month refundable) $5,100.00 Security or Letter of Credit (1 month refundable) N No Increase Larger Commercial Project or Repetitive Utility Program (less than 12 months duration) $10,200.00 Security or Letter of Credit (12 months refundable) $10,200.00 Security or Letter of Credit (12 months refundable) N No Increase Operations Driveway Entrance 9 metres to 15 metres (for ditched roads) Y Driveway Entrance extension of existing culvert Y January 1, 2024 January 1, 2024 - 168 - User Fee or Charge 2023 Fee (Excluding HST) 2024 Proposed Fee (Excluding HST) HST Applicable (Y/N) 2024 Fee Effective Date Operations Electric Vehicle Charging Level 2 $1.40/hr or part thereof $1.45/hr or part thereof N January 1, 2024 Level 3 $18/hr or part thereof $19/hr or part thereof N January 1, 2024 *Guaranteed Annual Income System - 169 - Report to Council Report Number: FIN 24-23 Date: December 11, 2023 From: Stan Karwowski Director, Finance & Treasurer Subject: Restructuring of Reserves and Reserve Funds -File: F-4910-001 Recommendation: 1.That Report FIN 24-23 of the Director, Finance & Treasurer be received; 2.That the Director, Finance & Treasurer be authorized to: a)Transfer the balance in the Community Facilities Reserve Fund as at December 31, 2023 to the Facilities Reserve and close the Community Facilities Reserve Fund; b)Transfer the balances in the following reserves as at December 31, 2023 to theFacilities Reserve and close the reserves: •Contingency – True Sports Reserve •Surcharge – Program Reserve •Surcharge – Dunbarton Pool Reserve •Surcharge – Don Beer Arena Reserve •Surcharge – Rec Complex Core Reserve •Surcharge – Rec Complex Pool Reserve •Surcharge – Rec Complex Arena Reserve •Accessibility Initiatives Reserve •Minor Buildings Replacement Reserve c)Transfer the balance in Contingency – Miscellaneous Reserve as at December 31,2023 to the Rate Stabilization Reserve and close the Contingency – MiscellaneousReserve; d)Transfer the balance in Accelerated Infrastructure Program Reserve as at December 31, 2023 to the Roads & Bridges Reserve Fund and close the AcceleratedInfrastructure Program Reserve; e)Transfer the balance in the Capital Works Reserve Fund as at December 31, 2023 to the Parks Reserve and close the Capital Works Reserve Fund; and f)Close the Seaton FIA Reserve. - 170 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 2 _________________________________________________________________________ 3.That the Replacement of Capital Equipment Reserve be renamed the InformationTechnology Reserve; 4.That the Major Equipment Replacement Reserve be renamed the Equipment Replacement Reserve; 5.That the Federal Gas Tax Reserve Fund be renamed the Canada Community BuildingReserve Fund and the draft By-law, included as Attachment 1 to Report FIN 24-23, torename the reserve fund and repeal the Federal Gas Tax Reserve Fund By-law Number 6609/05, be approved, and enacted to reflect this name change; 6.That the draft By-law, included as Attachment 2 to Report FIN 24-23, to repeal theCommunity Facilities Development Reserve Fund By-law Number 357/76 be approvedand enacted; 7.That the draft By-law, included as Attachment 3 to Report FIN 24-23, to repeal the CapitalWorks Reserve Fund By-law Number C9/1980, be approved and enacted; and 8.That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The Finance department has completed a review of the City’s reserves and reserve funds in preparation for the City’s 2024 budget cycle. Finance staff reviewed the various reserves and reserve funds in order to optimize the available funds and their use for the capital and current budget. Many of these reserves and reserve funds were established before the city started its Asset Management program. The city continues to mature its asset management program where it is considered advantageous to align capital reserves with the asset groups they are intended to support. Currently there are numerous reserves with small balances and very small or no identified funding sources. By combining these reserves or transferring their dollars, results in a more efficient utilization of these funds. It should be noted that through this financial housekeeping exercise, the overall dollar balance will remain the same. Staff have identified opportunities to consolidate several reserves and reserve funds to minimize administrative time and improve the City’s ability to align financial resources with projected expenditure requirements. Staff also propose a number of housekeeping updates to reflect the current operating environment. - 171 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 3 _________________________________________________________________________ Financial Implications: There is no net financial impact from the recommendations included in this report. All funds currently held in reserves or reserve will be maintained in the new reserve & reserve fund structure. The table below summarizes the current balance and recommendations related to each fund being addressed in this report: Name of Reserve / Reserve Fund Account Projected Fund Balance as at Dec. 31, 2023* Recommendation Facility-related Reserves and Reserve Funds Contingency – True Sports Reserve 8004 $121 Close all reserves and reserve funds and transfer all funds to the Facilities Reserve (8026). Repeal By-law 357/76 related to the Community Facilities Reserve Fund Surcharge – Program Reserve 8010 $430,755 Surcharge – Dunbarton Pool Reserve 8011 $25,236 Surcharge – Don Beer Arena Reserve 8012 $86,979 Surcharge – Rec Complex Core Reserve 8013 $38,168 Surcharge - Rec Complex Pool Reserve 8014 $48,161 Surcharge - Rec Complex Arena Reserve 8015 $42,803 Accessibility Initiatives Reserve 8022 $66,840 Minor Buildings Replacement Reserve 8029 $2,010,000 Community Facilities Reserve Fund 8700 $35,708 Other Reserves & Reserve Funds Replacement of Capital Equipment Reserve 8001 $90,294 Rename to “Information Technology Reserve Fund” and amend purpose to be for the replacement or renewal of IT assets Contingency – Miscellaneous Reserve 8005 $675,486 Close and transfer funds to the Rate Stabilization Reserve (8007) Accelerated Infrastructure Program Reserve 8027 $519,500 Close and transfer funds to the Roads & Bridges Reserve Fund (8706) - 172 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 4 _________________________________________________________________________ Name of Reserve / Reserve Fund Account Projected Fund Balance as at Dec. 31, 2023* Recommendation Seaton FIA Reserve 8030 $0 Close reserve Federal Gas Tax Reserve Fund 8502 $2,237,365 Rename the Reserve Fund “Canada Community-Building Reserve Fund” Repeal By-law 6609-05 related to the Federal Gas Tax Reserve Fund and pass a new By-law to reflect this change Capital Works Reserve Fund 8701 $129,891 Close and transfer funds to the Parks Reserve (8040) Repeal By-law C9/1980 related to Capital Works Reserve Fund * Projected balances were estimated based on expected 2023 activity and assume that alloutstanding commitments against the reserves and reserve funds will be fully funded as ofDecember 31, 2023. Discussion: 8001 – Replacement of Capital Equipment Reserve Financial Statement Grouping: Replacement of Capital Equipment (Annual Contribution: $nil, Projected Balance: $90,294) This reserve was established with proceeds of a one-time sale in 2001 and was intended to be used to fund the replacement of capital equipment, however the reserve has been dormant since 2014. The City does not currently have a funding source for the replacement of IT equipment, and all such replacements are currently funded from property taxes or the Rate Stabilization Reserve. It is recommended that this reserve be redirected toward the funding of IT equipment renewal and renamed the Information Technology Reserve Fund. Future Current Budget reports may include a recommendation to initiate an annual contribution to this reserve so that it can also act in a stabilization capacity to smooth out the tax impacts of irregular replacement costs. - 173 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 5 _________________________________________________________________________ 8004 - Contingency – True-Sports Reserve Financial Statement Grouping: Contingencies (Annual Contribution: $nil, Projected Balance: $121) This reserve was originally part of a general Reserve for Contingencies and was used to fund the City’s share of the True-Sport program. This reserve does not have any identified revenue source and has not been used since 2012. It is recommended that the small remaining balance be transferred to the Facilities Reserve and the reserve be closed. 8005 – Contingency – Miscellaneous Reserve Financial Statement Grouping: Contingencies (Annual Contribution: $nil, Projected Balance: $675,486) This reserve was also originally part of a general Reserve for Contingencies and was subsequently separated into specific purpose reserves: Assessment Appeals, Elections and Miscellaneous. It was intended to act in a tax stabilization capacity in anticipation of unknown, unusual, or unforeseen events. It has not been used since it was segregated from the other reserves in 2003. Since this reserve serves the same financial stabilization function as the Rate Stabilization reserve, it is recommended that its balance be transferred to the Rate Stabilization Reserve and that this reserve be closed. Various Surcharge Reserves Financial Statement Grouping: Replacement of Capital Equipment •8010 – Surcharge – Programs Reserve(Annual Contribution: $18,500, Projected Balance: $430,752) •8011 – Surcharge – Dunbarton Pool Reserve(Annual Contribution: $5,000, Projected Balance: $25,236) •8012 – Surcharge – Don Beer Arena Reserve (Annual Contribution: $30,000, Projected Balance: $86,979) •8013 – Surcharge – Rec Complex Core Reserve(Annual Contribution: $27,000, Projected Balance: $38,168) •8014 – Surcharge – Rec Complex Pool Reserve (Annual Contribution: $15,000, Projected Balance: $48,161) •8015 – Surcharge – Rec Complex Arena Reserve(Annual Contribution: $20,000, Projected Balance: $42,803) These reserves historically formed part of the Replacement of Capital Equipment Reserve, but were subsequently separated into individual reserves related to specific facilities. Contributions to these reserves are provided for annually in the Current Budget. They were designed to act in a stabilization capacity and help to avoid tax rate fluctuations and/or issuance of long-term debt or other financing costs. However the surcharge reserve contributions have not been adjusted to reflect inflationary impacts or current needs due to a lack of funds. The result is that funds have been spread into a number of small reserves that - 174 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 6 _________________________________________________________________________ are not sufficient to fund any large projects and the intended purpose of these reserves is no longer being achieved. It is recommended that the reserve balances be transferred to the Facilities Reserve where collectively the funds can be more effectively leveraged for priority facility-related capital projects. The related annual reserve transfers in the current budget should also be consolidated into the annual reserve transfer to the Facilities Reserve. 8022 – Accessibility Initiatives Reserve Financial Statement Grouping: Accessibility Initiatives (Annual Contribution: $nil, Projected Balance: $66,840) This reserve was established in 2012 to accelerate the City’s accessibility-related capital program. Originally, any unspent funds from the prior year’s accessibility projects would be transferred to this reserve, for use in future accessibility projects. The City no longer segregates accessibility related costs from general project costs for accounting purposes and this practice is no longer viable. It is recommended that the funds be transferred to the Facilities Reserve for use in future capital projects and then the reserve be closed. The City can continue to identify accessibility-related initiatives in the capital budget as required. 8027 – Accelerated Infrastructure Program Reserve Financial Statement Grouping: Accelerated Infrastructure Program (Annual Contribution: $nil, Projected Balance: $519,500) The Accelerated Infrastructure Program (AIP) Reserve was established in 2016 to receive a special capital levy and to provide a source of capital or debt financing that would allow certain priority capital projects to be accelerated. The special levy was discontinued after the 2016 budget and the reserve fund no longer has an identified revenue source. This reserve is recommended to be closed. The balance will be transferred to the City’s Roads and Bridges Reserve Fund where the funds will remain available for priority capital projects related to the City’s road network. 8029 - Minor Buildings Reserve Financial Statement Grouping: Minor Buildings Replacement (Annual Contribution: $400,000, Projected Balance: $2,010,000) This reserve was established in 2017 to provide a source of funds for the replacement of old and/or small municipal facilities. As this reserve performs a similar function to the Facilities Reserve, it would be more effective to consolidate these funds together and expand the range of potential uses of the consolidated reserve to include all facilities in the City. It is recommended that the reserve balance be transferred to the Facilities Reserve where the funds can be more effectively used for the highest priority facility-related capital projects. The - 175 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 7 _________________________________________________________________________ related annual reserve transfer of $400,000.in the Current Budget should also be consolidated with the annual reserve transfer to the Facilities Reserve. 8030 - Seaton FIA Reserve Financial Statement Grouping: N/A (balance is zero) (Annual Contribution: $nil, Projected Balance: $nil) This reserve was originally established to receive development payments related to the Seaton Fiscal Impact Agreement (FIA). However, since the funds are received through contractual agreements, they should be managed through a reserve fund. This was immediately corrected by the establishment of the Seaton FIA Reserve Fund (By-law 7608-18) and this reserve has not been used. It is recommended that the reserve be closed. 8032 – Major Equipment Reserve Financial Statement Grouping: Major Equipment (Annual Contribution: $1,100,000, Projected Balance: $237,700) This reserve was established in 2019 to fund the purchase of major equipment or major repairs. To better utilize the available funds to support necessary asset renewal and mitigate the fluctuating impact of these irregular purchases on the annual tax levy, staff recommend broadening the scope of allowable uses to include all equipment replacement, as well as major repairs. 8502 – Federal Gas Tax / Canada Community-Building Reserve Fund Financial Statement Grouping: Deferred Revenue (Annual Contribution: Federal grant amount, Projected Balance: $2,237,365) This reserve fund was established in 2005 to track the gas tax revenues received from the Government of Canada under the New Deal for Cities and Communities. On June 29, 2021, the Federal Government renamed the Gas Tax Fund the Canada Community-Building Fund (CCBF) to better reflect the program’s evolution over time. This did not change the program in any way. It is therefore recommended that By-law 6609-05 be repealed, and a new By-law be enacted to reflect this housekeeping change. The related accounts in the City’s financial system would also be updated to reflect the new program name. 8700 – Community Facilities Reserve Fund (By-law 357-76) Financial Statement Grouping: Recreation Programs & Facilities (Annual Contribution: $nil, Projected Balance: $35,708) This reserve fund was originally established in 1976 by Council to set aside monies received from levies taken in lieu of industrial/commercial development to be used for capital expenditures for community facilities. As there are no longer any levies collected for this purpose, this reserve fund no longer has a revenue source. - 176 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 8 _________________________________________________________________________ It is therefore recommended that any outstanding commitments against his reserve fund be fully funded at year-end and the remaining balance be transferred to the Facilities Reserve where the funds will be used for capital expenditures related to City Facilities in accordance with the purpose for which they were collected. It is further recommended that the Reserve Fund then be closed, and By-law 357-76 be repealed. 8701 – Capital Works Reserve Fund Financial Statement Grouping: Acquisition of Tangible Capital Assets (Annual Contribution: $nil, Projected Balance: $129,891) This reserve fund was established by Council in 1980 for the financing of the Capital Works Program. Originally this reserve fund received lot levies collected from developers, however lot levies were replaced with the Development Charge regime and accordingly lot levies are no longer collected by the City of Pickering. As a result, this reserve fund is no longer required. It is therefore recommended that any outstanding commitments against this reserve fund be fully funded at year-end and that the balance be transferred to the Parks Reserve where the funds will be used for capital projects related to parks and playgrounds in accordance with the purpose for which they were collected. It is further recommended that the Reserve Fund then be closed, and By-law C9/1980 be repealed. Attachments: 1.Draft By-law to provide for the establishment of a Reserve Fund to be known as the Canada Community Building Reserve Fund2.Draft By-law to Repeal By-law 357/763.Draft By-law to Repeal By-law C9/1980 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Jason Bekramchand, CPA Stan Karwowski, CPA, CMA, MBA Senior Financial Analyst – Capital & Director, Finance & Treasurer Debt Management Original Signed By: Danna Munns, CPA, CA Senior Financial Analyst – Budgets - 177 - Report FIN 24-23 December 4, 2023 Subject: Restructuring of Reserves and Reserve Funds Page 9 _________________________________________________________________________ Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 178 - Attachment #1 to Report FIN 24-23 The Corporation of the City of Pickering By-law No. 8066/23 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Canada Community Building Reserve Fund. Whereas under the Municipal Act, S.O., 2001 as amended, Section 417(1), the Council of the City of Pickering may establish and maintain a reserve fund for any purpose for which it has authority to expend funds. Whereas the Council of the City of Pickering approved Council Report CS 92-05 authorizing the City to execute the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues under the New Deal for Cities and Communities. Whereas the execution of the Municipal Funding Agreement as per By-law 6609/05 and the subsequent Amending Municipal Funding Agreement as per By-law 7060/10 provides the City of Pickering with funds to be used for eligible projects as outlined in the agreement(s). Whereas the Council of the City of Pickering passed By-law 6609/05 being a By-law to establish and maintain a Federal Gas Tax Reserve Fund. Whereas on June 29, 2021, the Federal Government of Canada renamed the Federal Gas Tax Fund the Canada Community Building Fund. Whereas the name change was undertaken by the Federal Government to better reflect the program evaluation over time and did not alter or modify the objectives or requirements of the program in any way. Whereas renaming the City of Pickering’s Federal Gas Reserve Fund the Canada Community Building Reserve Fund will align the fund with the new program name. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1.The establishment of a reserve fund know as the Canada Community Building Reserve Fund is hereby authorized. 2.The Canada Community-Building Reserve Fund shall consist of such moneys paid by theFederal Government or through the Association of Municipalities of Ontario for the purposeof meeting the requirements of the program as described in the Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues under the New Deal for Cities and Communities (as amended) together with investments made and earnings derivedthere from. 3.That By-law 6609/05 be repealed in its entirety. - 179 - By-law No. 8066/23 Page 2 4.That this By-law shall come into effect upon the date of the final passing thereof. By-law passed this 11th day of December, 2023 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 180 - Attachment #2 to Report FIN 24-23 The Corporation of the City of Pickering By-law No. 8067/23 Being a by-law to repeal By-law 357/76 being a By-law to establish a Reserve Fund (known as the Reserve Fund for Community Facilities Development). Whereas the Community Facilities Reserve Fund was established to set aside monies received from levies taken in lieu of industrial/commercial development. Whereas such levies are no longer collected by the City of Pickering. Whereas the Council of the City of Pickering approved Council Report FIN XX-23 authorizing the City to close the Community Facilities Reserve Fund. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1.That By-law 357/76 be repealed in its entirety. 2.That this By-law shall come into effect upon the date of the final passing thereof. By-law passed this 11th day of December, 2023 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 181 - Attachment #3 to Report FIN 24-23 The Corporation of the City of Pickering By-law No. 8068/23 Being a by-law to repeal By-law C9/1980 being a By-law to amend the Town of Pickering Municipal Code to establish a reserve fund for the Financing of a Capital Works Program. Whereas the Capital Works Reserve Fund was established to set aside monies received for Lot Development Fees Collected. Whereas the legislative framework that gave rise to Lot Development Fees has been replaced by the Development Charges Act 1997 (as amended) such that the City no longer receives Lot Development Fees. Whereas the Council of the City of Pickering approved Council Report FIN XX-23 authorizing the City to close the Capital Works Reserve Fund. Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1.That By-law C9/1980 be repealed in its entirety. 2.That this By-law shall come into effect upon the date of the final passing thereof. By-law passed this 11th day of December, 2023 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 182 - Report Number: FIN 25-23 Date: December 11, 2023 From:Stan Karwowski Director, Finance & Treasurer Subject:St. Paul’s On-The-Hill Grant Request -File: F-4800-001 Recommendation: 1.That Report FIN 25-23 of the Director, Finance & Treasurer be received; 2.That Council approve a grant in the amount of $8,763.52 to St. Paul’s On-The-Hill and this expense be funded from account 503040.11100; and 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary:On December 1, 2023, a request from St. Paul’s On-The-Hill was received by the City requesting financial support in the amount of $8,763.52 to fund rent and food for the month of December 2023 (Attachment 1). The purpose of this report is to seek Council approval of a grant to St. Paul’s On-The-Hill in the amount of $8,763.52 for this purpose. Financial Implications:The 2023 Generals Grant Budget consisted of two funding sources: casino reserve for “cash donations” and property tax funding was applied to cover other requests like rent free City facilities. This request will be funded from the casino reserve. Discussion:St. Paul’s On-The-Hill (SPOTH) is a community food bank that serves Ajax and Pickering residents. It’s a volunteer based organization that provides a valuable service in these financial challenging times. SPOTH has experienced an increase in their demand for services of approximately 41.63 percent when compared to the same period as last year. Food bank use is usually an option of last resort and the increase in demand indicates current challenging economic times for some of our Pickering residents and neighbors. Uncertain work, erosion of social support programs and the challenges associated with providing affordable housing translates into increased use for this organization. Report to Council - 183 - FIN 25-23 December 11, 2023 Subject: St. Paul’s On-The-Hill Grant Request Page 2 In a recent report, Food’s Bank Canada compared the cost of every day essentials (apples, flour, cooking oil) in 2021 at a cost of $39.25 versus 2022 at a cost of $50.83. This reflects – an increase of 29.50 percent and this cost has increased again in 2023. The large majority of Pickering residents have not seen an increase to their income that have matched recent food price increases. As per their funding request, this organization’s financial “Ask” is for basic food items (milk and eggs) and to cover December’s rent. They have served 9,298 children from January to November 30, 2023. This is worthwhile request to support the basic needs of residents and is consistent with the principles of the City’s Community Safety & Well-being Plan. Attachment: 1. Special Grant Request St. Paul’s On-The-Hill dated December 1, 2023 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: James Halsall Stan Karwowski Division Head, Finance Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 184 - Charity # 119 196 111 RR0001 Attachment #1 to Report FIN 25-23 1535 Pickering Parkway Pickering, ON L1V 7E9 905-839-9537 Info.foodbank@stpaulsonthehill.com www.stpaulsonthehillfoodbank.ca Mailing Address: 882 Kingston Rd. Pickering, ON L1V 1A8 December 1, 2023 Dear Councillor Butt, I am writing you today to thank you for your past offers to assist the food bank, financially, as well as the offer on Tuesday of this past week. As we were in a better position back then, it is not the case today. From January 1 to November 30, 2023, we have served 26,704 individuals, including 9,298 children. In the same date range for 2022, we served 18,854 individuals. We average at 65 new families registering with us each month with majority having 6 or more in their household. 49% of our current client base represents new registrations for 2023 and at the current rate of growth in Food Bank usage, St. Paul's on the Hill Community Food Bank is projected to serve 29,139 clients in 2023. A 43% increase from 2022 and 67% of that represents residents of the City of Pickering. With the growth in Food Bank usage, coupled with costs of living increasing, we are in need some financial support. With the rent increase of the storage units we occupy, it is our biggest operational cost. The purchasing of milk and eggs is one of the highest food purchasing costs for us. We are asking for support in the amount of $8,763.52 for the month of December. $4,511.27 of that amount will be used for our rent cost for December and the other $4,252.25 will be used to purchase the milk and eggs distributed to our clients for December. The amount for the milk and eggs is based off November’s expense. We are so grateful for the support we have already received from you and would be most appreciative of any financial support you are able to provide us. We recognise that times are tough for many people and we thank you for allowing us the opportunity to discuss this with you and for helping us continue providing for those who need it most. Please let me know if you have any questions. With all my gratitude, Lindsey Morrill Food Bank Director foodbankdirector@stpaulsonthehill.com - 185 - Pl(KERJNG Report to Council Report Number: LEG 07-23 Date: December 11, 2023 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Expropriation of Easement at Tribute (Liverpool) Inc. Site -Walnut Lane Extension-Part Lot 23, Concession 1, Northwest corner of Liverpool Road andHighway 401-File: L-4610-007-23 Recommendation: 1.That authority be granted to City of Pickering staff to initiate expropriation proceedings forthe acquisition of an easement interest held by Wildav International Developments Limited over lands owned by Tribute (Liverpool) Inc. for the purposes of building an extension of Walnut Lane, as depicted in Attachment 1; 2.That authority be granted to City of Pickering staff to serve and publish Notices ofApplication for Approval to Expropriate the said easement interest as described in Recommendation 1 of this Report, and to forward to the Ontario Land Tribunal any requests for hearing received, to attend the hearings to present the City of Pickering’sposition, and to present the Ontario Land Tribunal’s recommendations to City Council forconsideration; 3.That authority be granted to the City Clerk and the Mayor to execute any notices and forms as may be statutorily mandated by the Expropriations Act, R.S.O. 1990, c. E.26 togive effect to Recommendation 2 in this Report, including the Notices of Application ofApproval to Expropriate; and 4.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Executive Summary: The purpose of this Report is to obtain approval to expropriate an easement interest (the “Easement”) held by Wildav International Developments Limited over lands owned by Tribute (Liverpool) Inc. for the purposes of building an extension of Walnut Lane. The Recommendations in this Report are consistent with the direction given by Council at its November 16, 2023 in camera meeting. Financial Implications: Under the Expropriations Act R.S.O. 1990, c. E.26, the City is obligated to determine the fair market value of the Easement. Fair market value is determined by the completion of an Appraisal Report in accordance with AACI (Accredited Appraiser - 186 - LEG 07-23 December 11, 2023 Subject: Expropriation of Easement at Tribute (Liverpool) Inc. Site Page 2 Canadian Institute) certified standards. The City of Pickering has completed an initial appraisal for the Easement. Discussion: The Easement is located within the lands owned by Tribute (Liverpool) Inc. at the northwest corner of Liverpool Road and Highway 401. The Easement was registered on April 24, 1986 as Instrument No. D218203 against the lands outlined in red on Attachment 1 to this Report. It provides a right-of-way for one of two access points to adjacent lands to the north. The adjacent lands are owned by Wildav International Developments Limited. The City of Pickering has commissioned an appraisal report to determine the fair market value of the Easement. Efforts to negotiate the terms of an amicable purchase of the Easement from Chestnut Hill have failed. As a result, the City needs to expropriate the Easement and remove it from title. This will enable the City to proceed with construction of the extension of Walnut Lane to Liverpool Road. This new City road will be a material improvement to the City’s existing transportation infrastructure. Should Council approve the Recommendations in this Report, City staff will proceed with service of a Notice of Application for Approval to Expropriate, and will seek further authority from Council (in a subsequent Report) to complete the expropriation by enacting an Expropriation By-law and Registering a Plan of Expropriation. Upon registration of a Plan of Expropriation, the City will become the owner of the Easement. The Easement can then be removed from title, and work can then begin on construction of the new City road. Attachment: 1. Location Map Prepared By: Original Signed By: Paul Bigioni Director, Corporate Services & City Solicitor PB:ks - 187 - LEG 07-23 December 11, 2023 Subject: Expropriation of Easement at Tribute (Liverpool) Inc. Site Page 3 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 188 - Legend D Easement Lands Road Lands Park Lands -Tribute Development Lands Tribute Lands af:j of Location Map -Tribute (Liverpool) Limited PlCKERlNG City Development © The Corporation of the City of Pickering Produced (in part) under license from: Department © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.,© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.;© Teranet Enterprises Inc. and its suppliers. All rights reserved.,© Municipal Property Assessment Corporation and its suppliers. All rights reserved. L:\PLANNI NG\O 1-MapFiles\Legal\2023\ Tribute (Liverpool)\ Tribute (Liverpool).aprx Date: Nov. 01, 2023 SCALE: 1:2,500 I THIS ISNOTAPLANOF SURVEY. Attachment #1 to Report LEG 07-23 - 189 - Memo To: Mayor Ashe December 11, 2023 Members of Council From: Jason Litoborski Manager, Municipal Law Enforcement Services Copy: Director, Corporate Services & City Solicitor Supervisor, Licensing & Enforcement Supervisor, Parking Enforcement Subject: Appointment By-law-Melissa Levesque File: L-2000-002-23 Please find attached a draft by-law to appoint Melissa Levesque as a Municipal Law Enforcement Officer for the City of Pickering. Melissa Levesque has been confirmed in the position of By-law Enforcement Officer effective September 28th, 2023. This draft by-law is attached for the consideration of City Council at its meeting scheduled for December 11, 2023. Attachment Draft Appointment By-law - 190 - The Corporation of the City of Pickering By-law No. 8069/23 Being a by-law to appoint Melissa Levesque as a Municipal Law Enforcement Officer for the purpose of enforcing the by- laws of The Corporation of the City of Pickering. Whereas pursuant to section 15(1) of the Police Services Act R.S.O. 1990 Cp 15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and Whereas pursuant to section 15 (2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Melissa Levesque is hereby appointed as a Municipal Law Enforcement Officer in and forthe City of Pickering in order to ascertain whether the provisions of all by-laws of The Corporation the City of Pickering are obeyed and to enforce or carry into effect the said by- laws. 2.This appointment shall expire upon the employee noted in section 1 ceasing to beemployed by the City of Pickering or until the repeal of this by-law. 3.The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law passed this 11th day of December, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 191 -