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Home My WebLink AboutJune 21, 2023Agenda Accessibility Advisory Committee June 21, 2023 7:00 pm Electronic Meeting For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. Page 1.Review and Approval of Agenda T. Higgins 2.Disclosure of Interest T. Higgins 3.Approval of Minutes T. Higgins 3.1 May 17, 2023 Meeting Minutes 1 4.Presentations/Delegations 5.New Business 5.1 Welcome Councillors Brenner and Nagy All 7:00 -7:10 5.2 Accessible Housing Councillor Butt 7:10 – 7:30 5.3 Museum Accessibility Plan T. Higgins, L. Gibbs 7:30 – 7:45 5.4 Internship Grant Proposal T. Higgins, L. Gibbs 7:45 – 7:55 5.5 Review of Site Plans Isabelle Janton 7:55 – 9:35 5.6 Canada Day – Final Plan T. Higgins/All 9:35 – 9:45 5.7 2023 AODA Compliance Report T. Higgins 9:45 – 9:50 5.8 LEAD Project Update T. Higgins 9:50 – 9:55 6.Correspondence 7.Other Business Agenda Accessibility Advisory Committee June 21, 2023 7:00 pm Electronic Meeting For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 8.AAC Member Roundtable Updates 9.Next Meeting – September 20, 2023 10.Adjournment Page 1 of 5 Minutes/Meeting Summary Accessibility Advisory Committee May 17, 2023 Electronic Meeting 7:00 pm Attendees: D. Currie S.Fatima S. Snyders B. Ferguson A. Khan C. Rudberg-Chin M. Thorpe Ross J. McLellan, Ajax-Pickering Board of Trade I. Janton, Senior Planner - Site Planning R. Perera, Deputy Clerk V. Plouffe, Division Head, Operations Services T. Higgins, Accessibility Coordinator (Staff Liaison) A. MacGillivray, Committee Coordinator (Recording Secretary) Absent: Councillor M. Brenner Councillor M. Nagy T. Lyle-Gravlev P. Milton R. Rizvi Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda T. Higgins reviewed the agenda items. Agenda approved. 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Minutes Moved by M. Thorpe Ross Seconded by B. Ferguson That the Minutes of the April 19, 2023 Meeting of the Accessibility Advisory Committee be approved. - 1 - Page 2 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Carried 4. Presentations/Delegations There were no presentations or delegations. 5. New Business 5.2 Pickering Museum Village (PMV) Log House and Log Barn Restoration V. Plouffe provided an overview of the Pickering Museum Village (PMV) Log House and Log Barn Restoration project, including the full replacement of the barrier-free access ramp to the log barn, addition of interior glass barrier-free doors to the building, and the leveling of the floor space within the building. Discussion ensued with Committee Members regarding: •accessibility concerns with glass doors for those with sight impairments; •clarification regarding the addition of the interior glass barrier-free doors and maintaining the existing exterior barn doors; •clarification regarding which way the doors swing; •whether there will be a railing leading up to the log barn; and, •the anticipated timeline of when the project will be completed. Moved by C. Rudberg-Chin Seconded by S. Snyders That the Accessibility Advisory Committee endorse the Pickering Museum Village (PMV) Log House and Log Barn Restoration. Carried The Committee asked whether there is an opportunity to highlight this project during National Accessibility Awareness Week. 5.1 Site Plan Reviews T. Higgins to investigate recognizing the project during National Accessibility Awareness Week. - 2 - Page 3 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) S 02/23 – 1030 Salk Rd. I. Janton provided an overview of the Site Plan for proposed industrial warehouse units at 1030 Salk Road. Discussion ensued with Committee Members regarding: • whether the garage style doors on the facility will be mechanized; • the accessible washrooms in each unit; • whether there is a common hallway that is accessible for the second floor units; • indoor parking provisions and whether the indoor space is accessible; • the location of the accessible parking spaces and whether they can be moved away from where cars turn in and out; • clarification regarding the uses of the ground floor units; and, • whether there can be a consideration for accessible washrooms in the storage areas of the facility. S 03/23 – 745 & 815 Highway 7 I. Janton provided an overview of the Site Plan for Building 4 of a proposed food manufacturing/ warehouse site at 745 & 815 Highway 7. Discussion ensued with Committee Members regarding: • clarification that the site plan application for the Learning Centre will be presented to the Committee at a later date; and, • the present lack of access to public transit at this site. S 05/23 – Alexander Knox Rd and Sideline 20 I. Janton provided an overview of the Site Plan for a proposed Long Term Care facility at Alexander Knox Rd and Sideline 20. There were no comments from the Committee regarding this Site Plan. - 3 - Page 4 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) S 06/23 – Peter Matthews Dr. and Taunton Rd. I. Janton provided an overview of the Site Plan for a proposed commercial plaza at Peter Matthews Dr. and Taunton Rd. Discussion ensued with Committee Members discussing: • the grading of the site, and whether stairs or ramps are being utilized; and, • the lack of accessible parking spaces adjacent to Building H. 5.3 Review of Policy ADM 040 Revisions & Lobbyist Registry R. Perera and A. MacGillivray provided an overview to the Committee regarding the recent Policy ADM 040 Revisions and the City’s new Lobbyist Registry. 5.4 AAC 2022 Year-End Report & 2023 Work Plan – Final & Plan to Report to May 23rd Council T. Higgins provided an update regarding the 2022 Year-End Report & 2023 Work Plan. The Committee confirmed that C. Rudberg-Chin, J. McLellan, and M. Thorpe Ross will be attending the May 23, 2023 Council Meeting to make a delegation regarding the Report/Work Plan. 5.5 Canada Day Planning T. Higgins spoke to the Committee’s involvement in the City’s upcoming Canada Day Event and encouraged Members to indicate their availability to assisting with the Event. Discussion ensued with Committee Members discussing: • clarification regarding the timing of the Event being between 10:00 am – 4:00 pm; • whether the Committee could utilize high school aged volunteers on Canada Day. 5.6 2023 Pickering AODA Compliance Report – Due to MSAA December 2023 - 4 - Page 5 of 5 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) T. Higgins provided an overview of the City’s AODA Compliance Report and provided an overview of the process and the nature of the questions being asked as part of this year’s reporting. He spoke to the upcoming deadline of December 2023 for the City to submit their AODA Compliance Report and the steps involved leading up to the City’s submission of the Report. 6. Correspondence There were no items of correspondence. 7. Other Business There was no other business. . 8. AAC Member Roundtable Updates T. Higgins solicited Committee member for updates, no action items noted. 9. Next Meeting – June 21, 2023 10. Adjournment The meeting was adjourned. Meeting Adjourned: 9:08 pm - 5 -