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HomeMy WebLinkAboutADM 250 Pregnancy and Parental Leaves for Members of Council -~of­ PJ(KERJNG Policy Procedure Title: Pregnancy and Parental Leaves for Members of Council Policy Number ADM 250 Reference Municipal Act, 2001 Date Originated (m/d/y) May 1, 2023 Date Revised (m/d/y) Pages 3 Approval: Chief Administrative Officer Point of Contact City Clerk Director, Human Resources Policy Objective The Corporation of the City of Pickering (the “City”) recognizes a Member of Council’s right to take leave for the Member’s pregnancy, the birth of the Member’s child or the adoption of a child by the Member as required by and in accordance with Sections 259 and 270 of the Municipal Act, 2001(the “Act”) This Policy shall provide guidance on how the City addresses a Member’s Pregnancy/Parental Leave in a manner that respects a Member’s rights as an individual and their statutory role as an elected representative. In accordance with Sections 259 and 270 of the Act, this Policy applies to Members of Council during their Pregnancy/Parental Leave and only during the time the Member is a sitting Member of Council. Index 01 Definitions 02 Procedures 03 Responsibilities 01 Definitions 01.01 Committee – means any Board, Advisory Committee or Taskforce of Council, any external body, or local board not established by Council and any internal working group of an administrative nature. 01.02 Council – means the Council of The Corporation of the City of Pickering. 01.03 Members of Council (“Member”) – means the sitting Mayor and any Member of Council for the duration of their term in office. 01.04 Pregnancy/Parental Leave – an absence of 20 consecutive weeks or less as a result of a Member’s pregnancy, the birth of the Member’s child or the adoption of a child by the Member in accordance with Section 259(1.1) of the Act. 02 Procedures 02.01 The City supports a Member’s right to Pregnancy/Parental Leave in keeping with the following principles: a) A Member is elected to represent their constituents. b) A Member’s Pregnancy/Parental Leave does not require Council approval and their office cannot be declared vacant as a result of the Leave. c) A Member will continue to receive all communications entitled to them from the City as if the Member were not on Pregnancy/Parental Leave. d) A Member reserves the right to participate as an active Member of Council at any time during their Pregnancy/Parental Leave. e) A Member shall continue to receive all remuneration, reimbursements and benefits afforded to all Members of Council. f) Where the Member on Pregnancy/Parental Leave is also a Regional representative (i.e. a Regional Councillor or Mayor), the provisions contained in the Region of Durham’s Policy for Pregnancy and Parental Leaves for Members of Regional Council shall be applicable as it pertains to the Member’s role at the Region, however, the administrative process for remuneration from the City shall remain unchanged. 03 Responsibilities 03.01 Where a Member will be absent due to a Pregnancy/Parental Leave, the Member shall provide written notice to the City Clerk and Director, Human Resources, prior to the commencement of the Leave, indicating the expected start and end dates. The Member shall inform same of any changes pertaining to the end date by giving at least five business days notice. 03.02 Council may make temporary appointments to any Committee to cover the Member’s Pregnancy/Parental Leave if the Member is the only Member of Council appointed to that Committee. Any appointments shall be made in accordance with Policy ADM 045, Council Appointments to Committees. 03.03 Council may appoint a temporary alternate Member to the Region of Durham’s Council to act in place of the Member on Pregnancy/Parental Leave, and such appointment shall be made in accordance with Sections 267 and 268 of the Municipal Act and will be in place for the duration of the Pregnancy/Parental Leave. Policy Title: Pregnancy and Parental Leaves for Members of Council Page 2 of 3 Policy Number: ADM 250 03.04 Temporary appointments shall cease on the date of the Member’s return, as provided by the Member in accordance with Section 03.01 of this Policy. 03.05 Members of Council and City staff are responsible for adhering to the parameters of this Policy. 03.06 Staff are authorized and directed to take the necessary action to give effect to this Policy. 03.07 The City Clerk, or their designate, are delegated the authority to make administrative changes to this Policy that may be required from time to time due to legislative changes or amendments that do not significantly change the intent of the Policy. Policy Title: Pregnancy and Parental Leaves for Members of Council Page 3 of 3 Policy Number: ADM 250