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HomeMy WebLinkAbout May 16, 2023 Page 1 of 6 Minutes/Meeting Summary Cultural Advisory Committee May 16, 2023 Main Committee Room 7:00 pm Attendees: S. Almeida-Schroen, Cultural Advisory Committee Member R. Coelho, Cultural Advisory Committee Member D. Davis, Cultural Advisory Committee Member J. Elliott, Cultural Advisory Committee Member Z. Kazi, Cultural Advisory Committee Member M. McFarland, Cultural Advisory Committee Member A. Palmer, Cultural Advisory Committee Member D. Thompson, Cultural Advisory Committee Member M. Nagy, City Councillor, Ward 2 L. Gibbs, Division Head, Culture and Community Programming K. Roberts, (Acting) Supervisor, Cultural Services J. St. Amant, Coordinator, Cultural Services (Staff Liaison) A. Gallagher, (Acting) Conservator S. Barakov, Coordinator, Public Art R. Perera, Deputy Clerk A. MacGillivray, Committee Coordinator D. Roopchand, Clerk, Culture and Recreation (Recording Secretar y) Absent: A. Mujeeb, Cultural Advisory Committee Member R. Wali, Cultural Advisory Committee Member Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Call to Order J. St. Amant welcomed members and called the meeting to order. 2. Review and Approval of Agenda and Previous Minutes The committee reviewed the agenda. J. St. Amant noted General Business item 5.10 will not be reviewed at today’s meeting. J. St. Amant asked if there were any changes to be made to the agenda or previous minutes. None were raised. Moved by M. McFarland. To approve the agenda and previous minutes. Carried Page 2 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 3. Disclosure of Interest No disclosures of interest were noted. 4. Delegations There were no delegations for this meeting. 5. General Business 5.1 Committee/Taskforce presentation – Changes to the ADM 040 Policy A. MacGillivray presented the changes to the ADM 040 Policy, including that the committee work plan cannot be presented to Council later than the May meeting. He discussed the stakeholder member and stake holder organization positions. He spoke about the duties and appointment and positions of Chair and Vice Chair, and the process of selecting a Chair and Vice Chair. A. MacGillivray also discussed absenteeism, quorum, events/media/communications, and subcommittees for the committee. R. Perera reviewed the new Municipal Freedom of Information and Protection of Privacy section and the new Lobbyist Registry. 5.2 Appointment of Chair and Vice Chair J. St. Amant led the group for the appointment of the Chair and Vice Chair for the Cultural Advisory Committee. M. McFarland nominated D. Thompson for the Chair of the Cultural Advisory Committee. She accepted the nomination, and she was unanimously selected as the Chair for the Cultural Advisory Committee. Carried D. Thompson nominated R. Coelho, as the Vice Chair for the Committee. A. Palmer nominated M. McFarland for the Vice Chair, as well. Both nominees declined to stand for the position of Vice Chair. J. Elliott nominated S. Almedia-Schroen to be nominated for Vice Chair. She accepted the nomination, and she Page 3 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) was unanimously selected as the Vice Chair for the Cultural Advisory Committee. Carried 5.3 PMV – Miller-Cole House A. Gallagher spoke about the development of the new permanent exhibit in the Miller -Cole House, which will explore the concepts of Ontario’s land stewardship from multiple cultural perspectives. The Museum is seeking the endorsement for the exhibit concepts and community consultations. 5.4 West Shore Skate Spot Community Mural – Artist Ranking Selection S. Barakov presented the artist rankings for the West Shore Skate Spot Community Mural. Fatspatrol and Mural Routes led the ranking with a total score of 551.5, followed by Enna Kim and Jieun Kim with 502.5, and finally Jacob Headley with 458.5, out of a possible 600 points. Moved by M. McFarland. To endorse the ranking of the artists for the West Shore Skate Spot Community Mural, and Fatspatrol and Mural Routes as the winners of this project. Carried 5.5 Millennium Square – Light-based Sculpture for Winter Wonderland S. Barakov presented the Call to Artists, and subsequent selected artist, Studio Jordan Shaw’s proposal for a temporary light-based artwork in Millennium Square, for the Winter Wonderland event. Moved by A. Palmer. To endorse Studio Jordan Shaw as the artist selected for the project in Millennium Square. Carried A. Gallagher to send the survey link to D. Roopchand to send it out to the Committee with the Minutes. Page 4 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 5.6 Rotary Frenchman’s Bay West Park – Direct Commission of Indigenous Sculpture S. Barakov discussed the project at Rotary Frenchman’s Bay West Park (RFBWP). SpruceLab Inc. was selected for this direct commission. According to the collective, the installation is inspired by the principle of respect and Dkibi is a story about water, which has played a critical role in the natural and cultural histories of the Pickering area. Moved by M. McFarland. To endorse the selection of SpruceLab Inc. as the artist for the direct commission of Indigenous sculpture at Rotary Frenchman’s Bay West Park. Carried 5.7 Seat Fire Hall – Electrical Box Wrap S. Barakov reviewed the electrical box wrap at the Seaton Fire Hall, and spoke about why Jason Das was shortlisted to execute the artwork. Jason has created three options for the site, which have been shared with Elexicon, Community Services staff, and the Fire Chief, and based on feedback, only one design was selected. This work be unveiled at the June 11 Fire Hall opening, along the One Horse Power piece. Moved by J. Elliott. To endorse Jason Das and his proposal for the Seaton Fire Hall Transformer Wrap. Carried 5.8 2022 Annual Report for Culture & Community Programming L. Gibbs reviewed the annual report with the Committee. She reviewed the 26 events that the department ran last year. She spoke about the 43 Public Art pieces we installed last year, throughout the City. L. Gibbs spoke Page 5 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) about the Pickering Museum Village and the achievements that took place over the last year at the Museum, as well as the Pickering Heritage and Community Centre. L. Gibbs also spoke to the Recreation Services, which is part of our department. She also discussed our tourism initiatives that took place in 2022. 5.9 Community Tourism Plan J. St. Amant discussed the Community Tourism Plan with the Committee. The goal of this plan is to highlight the unique attractions that make Pickering a popular place to visit. This plan is facilitated by Central Counties Tourism. J. St. Amant asked the committee if any of the committee members wanted to sit on the Community Tourism Steering Committee. The meeting dates would be May 24, June 21, Sept 6, and October 4, in the Main Committee Room. M. McFarland said he would like to join the committee. J. Elliott said she would like to but will need to confirm with the Executive Director of Central Counties Tourism, in order to ensure there is no conflict of interest. 6. Correspondence There was no Correspondence for this meeting. 7. Other Business S. Barakov invited the members of the committee to the Public Art Open House, which will take place on May 25 from 6:30 – 8:00 pm, in O’Brien Meeting Room A at the Chestnut Hill Developments Recreation Complex. J. St. Amant said that he has sent the invite for the Fire Hall opening on June 11, which will include the unveiling of One Horse Power. He also mentioned that he had previously sent the invite for the unveiling of the Reflections piece at Esplanade Park on May 27, at 11 am. This event is also the same day as our Artfest event, D. Roopchand to send the Eventbrite link. Page 6 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) which will run from 11 am – 5 pm, with artist vendors, live entertainment, and live interactive performances. 8. Next Meeting The next Cultural Advisory Committee meeting will take place on Tuesday, June 20, 2023, from 7:00 – 9:00 pm. 9. Adjournment Moved by J. Elliott. That the May 16, 2023 meeting of the Cultural Advisory Committee be adjourned. Carried Meeting Adjourned: 8:39 pm