HomeMy WebLinkAboutMay 23, 2023
Draft Council Meeting Minutes
May 23, 2023
Hybrid Electronic Meeting
Council Chambers
7:00 pm
Present:
Mayor Kevin Ashe
Councillors:
M. Brenner
S. Butt
L. Cook
M. Nagy
D. Pickles
L. Robinson
Also Present:
M. Carpino - Chief Administrative Officer
S. Douglas-Murray - Director, Community Services
B. Duffield - Director, Operations
S. Boyd - Fire Chief
J. Flowers - CEO & Director of Public Libraries, Pickering Public Library
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel - City Clerk
V. Plouffe - Division Head, Operations Services
C. Rose - Chief Planner
J. Litoborski - (Acting) Manager, Municipal Law Enforcement Services
A. Mostert - Manager, Landscape & Parks Development
R. Perera - Deputy Clerk
T. Higgins - Accessibility Coordinator
J. St. Amant - Coordinator, Cultural Services
L. Crawford - Planner ll
Resolution #188/23
Moved by Councillor Brenner
Seconded by Councillor Nagy
That the rules of procedure be suspended to enable Councillor Cook to participate in the
Meeting electronically.
Carried on a Two-Thirds Vote
1. Roll Call
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The City Clerk certified that all Members of Council were present and participating in-
person, save and except Councillor Cook who was participating electronically.
2. Invocation
Mayor Ashe called the meeting to order and led Council in the saying of the Invocation.
3. Indigenous Land Acknowledgment Statement
Mayor Ashe read the Indigenous Land Acknowledgment Statement.
4. Disclosure of Interest
No disclosures of interest were noted.
5. Adoption of Minutes
Resolution #189/23
Moved by Councillor Butt
Seconded by Councillor Brenner
Council Minutes, April 24, 2023
Executive Committee Minutes, May 1, 2023
Special Council Minutes, May 1, 2023
Planning & Development Committee Minutes, May 1, 2023
Special Council Minutes, May 8, 2023
Carried
6. Presentations
There were no presentations.
7. Delegations
7.1 Janice Freund, Rodenticide Free Ontario
Brian Freund, Rodenticide Free Ontario
Re: Concerns Regarding the Use of Rodenticides in Pickering
Janice and Brian Freund, Rodenticide Free Ontario, appeared before Council to
speak to concerns regarding the use of rodenticides in Pickering. Through the aid
of a PowerPoint presentation, Ms. Freund stated that rodenticides were a group of
regulated chemicals, known as rat poison, which were sold in stores to the public
and found inside many black bait boxes around commercial buildings. She noted
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that rodenticides posed threats to not only rodents but also to their predators,
companion animals, and children. Ms. Freund stated that their dog suddenly
became ill at the age of 10 and passed away, and added that while the cause of
death could not be confirmed, it was suspected to be poison. She commented on
the adverse impacts of rodenticides to animals including experiencing a cruel and
slow death and that both wildlife and companion animals were suffering death
through both primary and secondary exposure. Ms. Freund noted that Health
Canada poison incident reports detailed many cases of children accidentally
ingesting rodenticides. She noted that solutions to addressing the problem of
rodenticides included utilizing the City’s Property Standards By-law, taking
preventative measures, and by using rodenticide free alternatives. She added that
according to Health Canada, there had not been any cases of Hantavirus in
Ontario and that according to Ontario Public Health, there were only 12 cases of
Leptospirosis during a 4-year period. She noted that rodenticides were a band-aid
solution, the ongoing use exacerbated the reduction of natural predators, and that
pest removal companies offered alternative, viable options for integrated pest
management. In conclusion, Ms. Freund stated that both British Columbia and
California banned the use of second-generation rodenticides and that Durham
Region could be a leader in paving the way to Ontario becoming rodenticide free.
A question and answer period ensued between Members of Council and Ms.
Freund regarding:
• clarification that the delegation was requesting Council to pass a resolution
seeking action from the Durham Region with respect to this matter;
• the types of available alternatives and challenges posed to homeowners by
rodents; and,
• whether the pest control companies in Durham Region were alerted to the
available alternatives.
7.2 Mike Garvey, 1st Pickering Pickleball Club
Re: The Lack of Pickleball Courts in Pickering
Mike Garvey, 1st Pickering Pickleball Club, appeared before Council to speak to
the lack of pickleball courts in Pickering. Through the aid of a PowerPoint
presentation, Mr. Garvey stated that the 1st Pickering Pickleball Club was
organized in 2016 and presented to City Council in 2020. He explained the
particulars and benefits of pickleball, its growing popularity, and that the sport was
for all ages. He noted that the sport could be played both indoors and outdoors
and stated that the City’s website listed four outdoor courts being Village East
Park, Rick Hill Memorial Park, Claremont Memorial Park, and Amberlea Park. Mr.
Garvey provided details of each court explaining the unsuitability of the courts to
play pickleball. He mentioned that this year the pickleball players would be visiting
outdoor courts in other municipalities as Pickering does not offer any outdoor
courts suitable for pickleball. He commented on the dedicated pickleball courts
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offered by other municipalities such as Markham, Stouffville, Ajax, Whitby,
Oshawa, Vaughan, Ottawa, Thornbury, Wasaga Beach, and Collingwood. Mr.
Garvey stated that the Club’s objective was for Council to recognize pickleball as
a valid recreational activity deserving of dedicated courts and to present short
term and long-term proposals. He added that the Club was requesting that Council
allow the repurposing of a tennis court facility and to solidify an action plan to
construct additional dedicated Pickleball Courts. He further noted that he had met
with Marisa Carpino, Chief Administrative Officer, who had provided details of
garnering input from the Club on the design of outdoor courts in Pickering.
Ms. Carpino explained that staff would be seeking input from the 1st Pickering
Pickleball Club on the three new dedicated pickleball courts that would be
included at the new Dave Ryan Park in Seaton. She mentioned that there was
also an opportunity for staff to discuss repurposing existing courts for pickleball
which would include a broad public consultation process. She further commented
on the importance of maintaining up to date agreements with all clubs that operate
from the City’s facilities and added that the agreements had built-in termination
clauses.
A question and answer period ensued between Members of Council and Mr.
Garvey regarding:
• the number of basketball courts in Pickering and whether the Club was
willing to share a court with basketball;
• the possibility of creating a dedicated pickleball court in Diana Princess of
Wales Park and the need to have suitable parking to ensure that there were
no overflow parking issues being created in the surrounding neighborhood;
• whether the Club was using the soccer dome for pickleball;
• issues with sharing a court with other sports clubs; and,
• the length of a pickleball game.
7.3 Carla Rudberg-Chin, Member, Accessibility Advisory Committee
Megan Thorpe Ross, Member, Accessibility Advisory Committee
John McLellan, Stakeholder Member, Accessibility Advisory Committee
Megan Thorpe Ross, Member, Accessibility Advisory Committee
Tim Higgins, Accessibility Coordinator, appeared before Council and introduced
Carla Rudberg-Chin, Megan Thorpe Ross, and John McLellan.
John McLellan appeared before Council to speak to the unemployment of persons
with disabilities noting they experienced a higher rate of unemployment due to
social stigmatism and commented on ableism and its adverse impacts. He noted
that the Committee recommended that government policies give priority and work
placements for Canadian citizens with disabilities. He noted that this would also
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include the need to provide government subsidies to businesses to provide the
necessary accommodations to employ persons with disabilities.
Carla Rudberg-Chin appeared before Council to speak to public transportation
and stated that she regularly relied on public transportation. She noted that the
volume for the audio voice over for announcing upcoming stops on a bus route,
needed to be louder in Durham Regional Transit buses. She also noted that the
size of the text font of the LED next stop display needed to be larger to ensure that
the text was more legible. She asked that the Regional Councillors express the
concerns to the Durham Region to address the audio and the visual needs of
individuals using Durham Regional Transit.
Megan Thorpe Ross appeared before Council to speak to the Service and Support
Animal initiative (SSAI). Ms. Ross commented on the public consultation process
undertaken through the SSAI which included a public survey, innovation lab, and a
secondary consultation to ensure that the information reflected the views of all
stakeholders. She stated that there were issues that remain beyond the scope of
the SSAI including the differences in the regulations between the different levels of
government and disagreement among stakeholders regarding training and
universal certification of emotional support service animals. In conclusion she
encouraged Council to further implement barrier free regulations, policies, and
procedures in Pickering to advance a culture of accessibility in Pickering.
A question and answer period ensued between Members of Council and Mr.
Higgins regarding:
• whether the Committee would be open to delegating to the Durham Region
Transit Committee;
• creating policies to further the recommendations of the SSAI;
• whether the City had policies in place regarding employing individuals with
disabilities and how the Committee could advance the work towards this
matter; and,
• how the City could support and raise awareness of the work of the SSAI
through the use of the City’s Corporate Communications Division.
7.4 Rick Troyan, True North Transparency
Re: Report BYL 05-23
Nuisance Activities
Rick Troyan, True North Transparency, appeared before Council to speak to
Report BYL 05-23. Mr. Troyan noted that the Report had recommended a
modification to the definition of owner with respect to removing people from
properties to include government bodies that own properties, and expressed his
disagreement with the modification given that government buildings were public
buildings. He further expressed concerns with Section 7 k) of the proposed By-law
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and the use of the word “obnoxious” and the vagueness and the subjectivity of the
term, stating that the Section needed to include a preamble or be removed. He
stated that while not socially acceptable, people had the right to be rude and that
there was a need to protect the freedom of expression of individuals. He stated
that Section 7 e) also needed to be removed or given a preamble and added that
individuals cannot be removed from public buildings unless they were breaking the
law. He stated that government policies cannot be in contradiction of the Canadian
Charter of Rights and Freedoms and added that the amendments could remove
individuals from public buildings. He also commented on a recent occurrence
where the Durham District School Board asked members of the public to exit the
building in order to continue a board meeting. He also commented on the trespass
order that he had received from the Pickering Public Library and stated that he
was filming inside the building when he was asked to exit the building. He stated
that the amendments required a preamble to note that individuals cannot be
removed from government buildings unless the individual was breaking the law.
A brief question and answer period ensued between Members of Council and Mr.
Troyan regarding:
• which sections of the proposed By-law were vague and needed to be
changed; and,
• the length of the trespass order served to Mr. Troyan from the Pickering
Public Library and the rationale for the trespass order.
7.5 Rick Troyan, True North Transparency
Re: Geoengineering
Rick Troyan, True North Transparency, appeared before Council to speak to
Geoengineering. Mr. Troyan stated that the trails were often referred to as
chemtrails and that a lot of people believed the trails to be a conspiracy theory. He
stated that he had been observing the chemtrails in the skies and spoke to the
difference between condensation trails and chemtrails. He stated that
condensation trails disappeared soon after a plane passed by and chemtrails
resulted in cloud cover for days. He spoke to the need for information on the
ingredients, the studies done to date and the long-term side effects on the
environment, wildlife, and water.
8. Correspondence
8.1 Corr. 17-23
Tim Higgins, Accessibility Coordinator, City of Pickering
Re: Accessibility Advisory Committee
- 2022 Year End Report and 2023 Work Plan
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A brief question and answer period ensued between Member of Council and Tim
Higgins, Accessibility Coordinator, regarding the reluctance of developers to
incorporate accessible features into buildings and collaborating with the City
Development Department to find a solution.
Resolution #190/23
Moved by Councillor Brenner
Seconded by Councillor Robinson
1. That Corr. 17-23, from Tim Higgins, Accessibility Coordinator, City of
Pickering, dated May 23, 2023, regarding the Accessibility Advisory
Committee 2022 Year End Report and 2023 Work Plan, be received for
information; and,
2. That the Accessibility Coordinator be directed to work in conjunction with
the Division Head, Public Affairs & Corporate Communications to develop a
communication strategy to assist the public in understanding support and
service animals and other policies pertaining to accessibility.
Carried
8.2 Corr. 18-23
Jesse St. Amant, Coordinator, Cultural Services, City of Pickering
Re: Cultural Advisory Committee
- 2022 Year End Report & 2023 Work Plan
Resolution #191/23
Moved by Councillor Pickles
Seconded by Councillor Butt
That Corr. 18-23, from Jesse St. Amant, Coordinator, Cultural Services, City of
Pickering, dated May 23, 2023, regarding the Cultural Advisory Committee 2022
Year End Report & 2023 Work Plan, be received for information.
Carried
8.3 Corr. 19-23
Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering
Re: Heritage Pickering Advisory Committee
- 2022 Year End Report and 2023 Workplan
Resolution #192/23
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Moved by Councillor Pickles
Seconded by Councillor Brenner
That Corr. 19-23, from Nilesh Surti, Manager, Development Review & Urban
Design, City of Pickering, dated April 20, 2023, regarding the Heritage Pickering
Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for
information.
Carried
8.4 Corr. 20-23
Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax
Re: Establishing a Provincial Short Term Rental System
Resolution #193/23
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That Corr. 20-23, from Jason McWilliam, Manager of Legislative
Services/Deputy Clerk, Town of Ajax, dated April 18, 2023, regarding
Establishing a Provincial Short Term Rental System, be received and
endorsed; and,
2. That a copy of this Resolution be forwarded to The Honourable Steve
Clark, Minister of Municipal Affairs and Housing.
Carried
8.5 Corr. 21-23
Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc.
Mike McGivery, Director, Distribution, Enbridge Gas Inc.
Re: Third-Party Locate Charge
Resolution #194/23
Moved by Councillor Butt
Seconded by Councillor Robinson
That Corr. 21-23, from Steve McGivery, Director, GTA East Operations, Enbridge
Gas Inc. and Mike McGivery, Director, Distribution, Enbridge Gas Inc., dated May
2, 2023, regarding the Third-Party Locate Charge, be received for information.
Carried
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8.6 Corr. 22-23
Danielle Manton, City Clerk, City of Cambridge
Re: Highway Traffic Act Amendments
Resolution #195/23
Moved by Councillor Brenner
Seconded by Councillor Robinson
1. That Corr. 22-23, from Danielle Manton, City Clerk, City of Cambridge,
dated May 10, 2023, regarding Highway Traffic Act Amendments, be
received and referred to the Community Safety & Well-Being Advisory
Committee for review; and,
2. That the Community Safety & Well-Being Advisory Committee report back
to Council in Q4 of 2023.
Carried
8.7 Corr. 23-23
Brian Bridgeman, Commissioner of Planning and Economic Development, The
Regional Municipality of Durham
Re: Correspondence from the Ministry of Municipal Affairs and Housing on the
Proposed New Regional Official Plan, “Envision Durham”
Resolution #196/23
Moved by Councillor Pickles
Seconded by Councillor Butt
That Corr. 23-23, from Brian Bridgeman, Commissioner of Planning and Economic
Development, The Regional Municipality of Durham, dated May 12, 2023,
regarding Correspondence from the Ministry of Municipal Affairs and Housing on
the Proposed New Regional Official Plan, “Envision Durham”, be received for
information.
Carried
8.8 Corr. 24-23
Chris Bantock, Deputy Clerk, City of Stratford
Re: Resolution – Use of Long-Term Care Funding to Support Community Care
Services
Resolution #197/23
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Moved by Councillor Butt
Seconded by Councillor Brenner
1. That Corr. 24-23 from Chris Bantock, Deputy Clerk, City of Stratford, dated
April 17, 2023, regarding Resolution – Use of Long-Term Care Funding to
Support Community Care Services, be received and endorsed; and,
2. That a copy of this Resolution be forwarded to The Honourable Premier
Doug Ford, The Honourable Paul Calandra, Minister of Long-Term Care,
Matthew Rae, Member of Provincial Parliament, Perth-Wellington, The
Honourable Peter Bethlenfalvy, Member of Provincial Parliament,
Pickering-Uxbridge, the Association of Municipalities of Ontario (AMO), and
all Ontario Municipalities.
Carried
8.9 Corr. 25-23
The Honourable Kinga Surma, Minister of Infrastructure
Re: Asset Management Planning Quality Assurance Engagement
Resolution #198/23
Moved by Councillor Robinson
Seconded by Councillor Brenner
That Corr. 25-23, from The Honourable Kinga Surma, Minister of Infrastructure,
dated May 16, 2023, regarding Asset Management Planning Quality Assurance
Engagement, be received for information.
Carried
9. Report EC 05-23 of the Executive Committee held on May 1, 2023
9.2 Director, Corporate Services & City Solicitor, Report CLK 05-23
Pregnancy and Parental Leave Policy for Members of Council
Council Decision:
1. That Report CLK 05-23 regarding a Pregnancy and Parental Leave Policy
for Members of Council be received; and,
2. That the draft Policy included as Attachment #1 to CLK 05-23 be approved.
9.3 Director, Corporate Services & City Solicitor, Report CLK 06-23
Procedure By-law Review and Updates
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This item was referred back to staff at the Executive Committee Meeting
held on May 1, 2023.
9.4 Director, Community Services, Report CS 09-23
Community Festivals and Events Policy
CUL 070 Community Festivals and Events Policy
Council Decision:
1. That Council endorse the revisions in CUL 070 Community Festivals and
Events Policy, as set out in Attachment 1 to this report, subject to minor
revisions acceptable to the Director, Community Services; and,
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
9.5 Director, Community Services, Report CS 12-23
Chestnut Hill Developments Recreation Complex Office/Storage Space
- Skate Canada Pickering Skating Club
- Ajax Pickering Raiders Minor Hockey Association
- Ajax Pickering Ringette Association
- Durham West Girls Hockey Association
- Pickering Swim Club
Council Decision:
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Skate Canada Pickering Skating Club set out in
Attachment 1 to this report, subject to minor revisions as may be required
by the Director, Community Services and the Director, Corporate Services
& City Solicitor;
2. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Ajax Pickering Raiders Minor Hockey Association set out in
Attachment 2 to this report, subject to minor revisions as may be required
by the Director, Community Services and the Director, Corporate Services
& City Solicitor;
3. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Ajax Pickering Ringette Association set out in Attachment 3
to this report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
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4. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Durham West Girls Hockey Association set out in
Attachment 4 to this report, subject to minor revisions as may be required
by the Director, Community Services and the Director, Corporate Services
& City Solicitor;
5. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Pickering Swim Club set out in Attachment 5 to this report,
subject to minor revisions as may be required by the Director, Community
Services and the Director, Corporate Services & City Solicitor; and,
6. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
9.6 Director, Community Services, Report CS 13-23
Millpond Meadow, Pickering Museum Village – Artist Selection
- Commission of Public Art
Council Decision:
1. That Council endorse that the commission of public art for Millpond
Meadow at Pickering Museum Village be awarded to Sean Procyk and
Sarah Fuller of Bluff Studio in the amount of $80,000.00 (HST Included);
2. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $72,042.00 as approved in the 2023 Current Budget as
follows:
a) the sum of $36,021.00 to be funded by the Healthy Communities
Initiative, Community Foundations of Canada;
b) the sum of $36,021.00 to be funded by the Building Communities
Through Art and Heritage, Legacy Fund, Government of Canada;
3. That the Mayor and the City Clerk be authorized to execute the Letter of
Understanding, between Bluff Studio and the City of Pickering, set out in
Attachment 4, subject to minor revisions acceptable to the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.7 Director, Community Services, Report CS 14-23
Artist Selection Digital Art, Log Barn Permanent Exhibit
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- Pickering Museum Village
Council Decision:
1. That Council endorse that the commission of public art for the Pickering
Museum Village log barn permanent exhibit be awarded to Oddside Arts in
the amount of $38,000.00 (HST included);
2. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $38,000.00 from the Government of Canada, Department of
Canadian Heritage, Digital Access to Heritage Grant;
3. That the Mayor and City Clerk be authorized to execute the Letter of
Understanding between Oddside Arts and the City of Pickering, set out in
Attachment 3, subject to minor revisions acceptable to the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.9 Director, Finance & Treasurer, Report FIN 10-23
2022 Year End Audit (Interim)
Council Decision:
1. That the Audit Service Plan as submitted by Deloitte LLP, set out in
Attachment 1 to this report, be received for information; and,
2. That the Chief Administrative Officer and the Director, Finance & Treasurer
be authorized to sign the Master Services Agreement, set out in
Attachment 2 to this report, on behalf of the City.
9.10 Director, Operations, Report OPS 12-23
Supply & Delivery of Various 4 and 5 Ton Trucks
Quotation No. RFQQ2022-7A
Council Decision:
1. That Quotation No. RFQQ2022-7A submitted by Viking Cives Ltd, in the
amount of $3,196,620.00 (HST excluded) be accepted;
2. That the total gross project cost of $3,612,181.00 (HST included), and that
the total net project cost of $3,252,881.00 (net of HST rebate) be approved;
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3. That Council authorize the Director, Finance & Treasurer to finance the
total net project cost of $3,252,881.00, as provided for in the 2022 and
2023 Capital Budgets as follows:
a) The sum of $811,816.00 to be funded from the Vehicle Replacement
Reserve;
b) The sum of $1,596,065.00 to be funded from the Development Charges
– Other Services Related to a Highway Reserve Fund;
c) The sum of $840,000.00 from approved 2023 Capital Budget be
increased to $845,000.00 and that the financing source be revised to a
5-Year Internal Loan; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.11 Director, City Development & CBO, Report PLN 11-23
Film Industry
Overview of Film & Television Industry
Council Decision:
That Report PLN 11-23 of the Director, City Development & CBO, being an
overview of the City’s Film & Television work program, be received for information.
Resolution #199/23
Moved by Councillor Pickles
Seconded by Councillor Butt
That Report EC 05-23, save and except Item 9.1, Report BYL 05-23 and Item 9.8,
Report CS 15-23, of the Executive Committee Meeting held on May 1, 2023 be
adopted.
Carried
9.1 Director, Corporate Services & City Solicitor, Report BYL 05-23
Nuisance Activities
A discussion and question and answer period ensued between Members of
Council and staff regarding:
• concerns regarding the language used in Sections 7e) and k) being vague
and requiring clarity;
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• the By-law being an effective tool to assist the Durham Regional Police
Services (DRPS) and City staff and the work that was undertaken with the
DRPS to formulate the By-law; and,
• who had the ability to remove individuals from a property in accordance
with the proposed By-law.
Resolution #200/23
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That Report BYL 05-23 regarding nuisance activities be received;
2. That the amendment of the Nuisance By-law 7773/20 be enacted as per
Attachment 1 to this Report;
3. That the amendment of the Noise Control By-law 6834/08 be enacted as
per Attachment 2 to this Report; and,
4. That appropriate City of Pickering officials be authorized to take the actions
necessary to implement the recommendations in this Report.
Carried on a Recorded Vote as Follows:
Yes
Councillor Brenner
Councillor Butt
Councillor Cook
Councillor Nagy
Councillor Pickles
Mayor Ashe
No
Councillor Robinson
9.8 Director, Community Services, Report CS 15-23
Request for Proposal for Municipal Facility Waste Collection Services
A question and answer period ensued between Members of Council and staff
regarding:
• the amount of casino revenues that where being shared each year with the
Region of Durham;
• the expiry date for the casino revenue sharing agreement with the Region
of Durham; and,
• the number of applicants that had responded to the Request for Proposal
for waste collection services.
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Resolution #201/23
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That proposal for Request for Proposal No. RFP2023-1 submitted by Miller
Waste Systems for Municipal Facility Waste Collection Services in the
amount of $374,779.60. (excluding HST) be accepted;
2. That Council authorize the Director, Finance & Treasurer to finance Year 1
(2023) of the Municipal Facility Waste Collection Services in the amount of
$62,308.00 (net of HST rebate) from Property Taxes as approved in the
2023 Current Budget;
3. That financing for 2024 to 2025 of the Proposal be provided in the annual
Current Budgets, for a total amount of $319,068.00 (net of HST rebate);
and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
10. Report PD 05-23 of the Planning & Development Committee held on May 1, 2023
10.1 Director, City Development & CBO, Report PLN 12-23
City Initiated Official Plan Amendment 46
Changes to development review procedures and fees in response to Bill 109, the
More Homes For Everyone Act, 2022
File: OPA 22-003/P
Council Decision:
1. That Official Plan Amendment Application OPA 22-003/P, initiated by the City
of Pickering, to amend existing policies and introduce new policies related
to the review of Planning Act applications, as set out in Exhibit ‘A’ to
Appendix I to Report PLN 12-23 be approved;
2. That the Draft By-law to adopt Amendment 46 to the Pickering Official Plan,
to amend existing policies and introduce new policies to the Pickering
Official Plan with regard to the review of Planning Act applications under
Bill 109, the More Homes For Everyone Act, 2022, as set out in Appendix I
to Report PLN 12-23, be enacted;
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3. That the revised Draft Pre-consultation By-law, as set out in Appendix II to
Report PLN 12-23, be enacted;
4. That, in response to legislated changes arising from the enactment of Bill
109, the More Homes For Everyone Act, 2022, the City Development
Department – Planning Fees be approved, effective July 1, 2023;
5. That an amendment to Schedule “I” to By-law 6191/03, the General
Municipal Fees and Charges By-law, as amended, by deleting the pages
for City Development Department – Planning, and substituting the updated
pages for City Development Department – Planning, as set out in Schedule
“I” to the Draft By-law provided as Appendix III to Report PLN 12-23, be
approved; and,
6. That the revised Draft By-law to amend Schedule “I” to the General
Municipal Fees and Charges By-law 6191/03, as set out in Appendix III to
Report PLN 12-23, be enacted.
Resolution #202/23
Moved by Councillor Pickles
Seconded by Councillor Butt
That Report PD 05-23 of the Planning & Development Committee Meeting held on
May 1, 2023 be adopted.
Carried
11. Reports – New and Unfinished Business
11.1 CEO/Director of Public Libraries, Report LIB 01-23
Funding Out of Country Conference
- Pickering Public Library Staff
Resolution #203/23
Moved by Councillor Brenner
Seconded by Councillor Butt
1. Council approve international travel by Library staff to attend the 2023
American Library Association (“ALA”) Annual Conference in Chicago,
Illinois at a cost not to exceed $6,800.00; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this Report.
Draft Council Meeting Minutes
May 23, 2023
Hybrid Electronic Meeting
Council Chambers
7:00 pm
Carried
11.2 Director, Operations, Report OPS 16-23
Greenwood Library and Oddfellows Hall Window Replacement
- RFQ No. Q2023-6
Resolution #204/23
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That Request for Quotation No. Q2023-6 for Greenwood Library and
Oddfellows Hall Window Replacement as submitted by Roof Tile
Management Inc. in the amount of $182,500.00 (HST included) be
received;
2. That the Capital Budget for the Greenwood Library Windows Replacement
(account C10220.2204) be cancelled and that these funds be applied to
fund the Oddfellows Hall Window Replacement Capital Budget;
3. That only the Oddfellows Hall Window Replacement, as submitted by Roof
Tile Management Inc. as part of W2023-6, in the amount of $110,570.50
(HST included) be awarded;
4. That the total gross project cost of $121,871.00 (HST included), including
the amount of the tender, contingency, consulting and other associated
costs, and the total net project cost of $109,749.00 (net of HST rebate) be
approved;
5. That the Director, Finance & Treasurer be authorized to finance the net
project cost of $109,749.00 as approved in the 2022 Capital Budget and
funded from the Rate Stabilization Reserve; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
11.3 Director, City Development & CBO, Report PLN 15-23
Licence Agreement – Open Studio Art Café
Seasonal Patio Program use of City owned lands
Resolution #205/23
Draft Council Meeting Minutes
May 23, 2023
Hybrid Electronic Meeting
Council Chambers
7:00 pm
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That Council approve the Draft Licence Agreement for the temporary use of
City Property adjacent to 617 Liverpool Road, to operate a Seasonal Patio,
between the City of Pickering and Open Studio Art Café, from such time as
the final inspection of construction has been undertaken and approved,
until November 30, 2023, as set out in Appendix I to Report PLN 15-23;
2. That the Mayor and City Clerk be authorized to execute the Licence
Agreement between the City of Pickering and Open Studio Art Café, in the
form as appended to this report, subject to revisions as may be acceptable
to the Chief Administrative Officer, the City Solicitor and the Director, City
Development & CBO; and,
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
11.4 Director, City Development & CBO, Report PLN 16-23
Environmental Registry of Ontario Posting 190-6813:
Proposed Provincial Planning Statement
City of Pickering Comments on the new draft Provincial Planning Statement
Resolution #206/23
Moved by Councillor Brenner
Seconded by Councillor Butt
1. That Council endorse the comments contained in Report PLN 16-23, and
as detailed in Appendix I to Report PLN 16-23, as the City of Pickering
Detailed Comments on the proposed Provincial Planning Statement;
2. That Council requests the Province of Ontario to protect the Pickering
employment areas identified on Appendices II, III and IV of Report PLN 16-
23 from conversion to residential or mixed use, as they represent significant
employment lands within Pickering;
3. That Council requests the Province of Ontario to provide a minimum two-
year transition period for municipalities to amend the Employment Areas
policies of their Official Plan to align with the new Provincial Planning
Statement, and that, until such time as that conformity amendment is
completed, all Employment Area lands remain subject to the existing policy
requirements for “conversion” to non-employment uses; and,
Draft Council Meeting Minutes
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4. That a copy of Report PLN 16-23, and Council’s resolution thereon, be
submitted to the Environmental Registry of Ontario posting (ERO 019-
6813) as the City of Pickering’s comments on the draft Provincial Planning
Statement.
Carried
12. Motions and Notice of Motions
12.1 Noise Attenuation – Toynevale Road
Resolution #207/23
Moved by Councillor Brenner
Seconded by Councillor Robinson
WHEREAS, there has been an increasing level of noise impacting residents
abutting Highway 401;
And Whereas, the increasing volume of traffic, vehicles, motorcycles and trucks
has negatively impacted the quality of life of residents residing on Toynevale
Road;
And Whereas, the Ministry of Transportation Ontario (MTO) is responsible for
ensuring that residential communities are not negatively impacted by Provincial
Highways;
Now therefore be it resolved, that the Council of The Corporation of the City of
Pickering directs City staff through the Office of the CAO to enter into discussions
with the MTO to:
1. Request the MTO to conduct a review of noise along the southern boundary
of Highway 401 where it abuts Toynevale Road and where no noise
attenuation wall exists;
2. Recommend appropriate measures to mitigate the impacts that Highway 401
is causing;
3. Report back to Council no later than Q3 on the status of these discussions
with the MTO.
Carried
12.2 Geoengineering
Draft Council Meeting Minutes
May 23, 2023
Hybrid Electronic Meeting
Council Chambers
7:00 pm
Discussion ensued between Members of Council regarding:
• the Memorandum from the Chief Administrative Officer dated April 19, 2023
regarding cloudseeding and the manner in which the Federal Government
regulated cloudseeding through the Weather Modification Information Act;
• the difference between condensation trails and geoengineering and
geoengineering including the spraying of stratospheric aerosols used to
counter act climate change;
• the need to obtain more information on the ingredients being sprayed;
• many residents believing that the matter was a conspiracy theory;
• a study conducted by the Harvard University noting that geoengineering
supplemented action to address climate change; and,
• the ability to submit a Freedom of Information request with the Federal
Government of Canada to receive the information sought through the
Motion.
Resolution #208/23
Moved by Councillor Robinson
Seconded by Councillor Brenner
WHEREAS, Climate Engineering or Climate Intervention, commonly called
Geoengineering, is a deliberate large-scale intervention of earth’s natural systems
to counteract climate change;
And Whereas, planes have been seen leaving grid pattern skies over Pickering,
frequently creating artificial cloud coverage;
And Whereas, it is in the publics best interest to understand what ingredients are
being used in these stratospheric aerosols;
And Whereas, it is unknown what potential impacts these aerosols have on
insects, animals, humans, water supply, and agriculture;
Now therefore be it resolved, that The Council of The Corporation of the City of
Pickering request the following information from the Federal Government:
1. The quantity and concentration of the substances being released into the
air;
2. The frequency of these applications;
3. The time table for all future applications;
Draft Council Meeting Minutes
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7:00 pm
4. The ingredients list of the substances;
5. The potential side effects and/or harm to:
a. Insects;
b. Animals;
c. Humans;
d. Water supply, and,
e. Agriculture;
6. The conditions, test procedures and laboratory practices being followed for
conducting sampling, analyses, tests, measurements or monitoring of the
substances;
7. A copy of this motion be sent to The Hon. Justin Trudeau, Prime Minister of
Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon.
Steven Guilbeault, Minister of Environment and Climate Change, Hon.
Peter Bethlenfalvy (Pickering—Uxbridge), Jennifer O’Connell
(Pickering-Uxbridge), AMO, FCM, The Region of Durham, all Durham
Municipalities; and,
8. Requesting they report back to Council no later than the September 2023
Council meeting.
Lost on a Recorded Vote as Follows:
Yes
Councillor Robinson
No
Councillor Brenner
Councillor Butt
Councillor Cook
Councillor Nagy
Councillor Pickles
Mayor Ashe
12.3 Train Derailment – Hazardous Materials
A discussion and question and answer period ensued between Members of
Council and staff regarding:
• protocols currently in place to ensure the safety of the Officers that attend a
train derailment;
Draft Council Meeting Minutes
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• 20% of train derailments occurring in Ontario and the need to have
protocols in place to alert municipalities when hazardous materials were
being transported through their jurisdictions;
• concerns expressed by residents at a recent town hall meeting regarding
hazardous materials being transported through the City;
• whether there were notification protocols currently in place to notify when
hazardous materials were being transported through municipalities; and,
• the frequency in which hazardous materials moved through the City.
Resolution #209/23
Moved by Councillor Robinson
Seconded by Councillor Brenner
WHEREAS Main-track collisions and derailments are the most serious categories
of rail accidents in terms of the potential risk to the public;
And Whereas, a total of 70 main-track derailments were reported in 2020;
And Whereas, 30% of the 70 main-track derailments occurred in British Columbia,
20% occurred in Ontario, and 16% occurred in Alberta;
And Whereas, main-track collisions and derailments have potentially the highest
severity of all rail accident types resulting in substantial damage to property and
the environment and can cause injury or fatality;
And Whereas, the risks increase significantly when passenger trains are involved
or dangerous goods are released from trains that derail in populated areas;
Now therefore be it resolved, that The Council of The Corporation of the City of
Pickering request that the Federal and Provincial Governments provide the
following:
1. What protocols are in place to notify Municipalities of the types of
hazardous materials and toxic materials that are being transported within
their borders (specifically the City of Pickering);
2. What are the frequencies these materials are being transported through the
City of Pickering;
3. What notifications are in place to alert abutting neighborhoods for such
transporting;
4. A copy of this Motion be sent to the Hon Justin Trudeau, Prime Minister of
Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon.
Steven Guilbeault, Minister of Environment and Climate Change, Hon.
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Peter Bethlenfalvy (Pickering-Uxbridge), Jennifer O’Connell (Pickering-
Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities;
and,
5. Request they report back to Council no later than the September 2023
Council meeting.
Carried Unanimously on a Recorded Vote
13. By-laws
13.1 By-law 8013/23
Being a by-law to amend By-law 7773/20, a by-law to prohibit and regulate public
nuisances in the City of Pickering.
13.2 By-law 8014/23
Being a by-law to amend By-law 6834/08, as amended, providing for the
regulation of noise in the City of Pickering.
13.3 By-law 8015/23
Being a by-law to adopt Amendment 46 to the Official Plan for the City of
Pickering (OPA 22-003/P).
13.4 By-law 8016/23
Being a by-law to require consultation with the City prior to submission of
applications for official plan amendments, zoning by-law amendments, site plans,
plans of subdivision and plans of condominium.
13.5 By-law 8017/23
Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees.
Resolution #210/23
Moved by Councillor Butt
Seconded by Councillor Pickles
That By-law Numbers 8013/23 through 8017/23 be approved.
Carried
Draft Council Meeting Minutes
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Council Chambers
7:00 pm
14. Confidential Council – Public Report
Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was
held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure
By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it
pertains to Citizen Appointments to the Community Safety & Well-Being Advisory
Committee, Vehicle For Hire Committee, and Waterfront Visionary Advisory Committee
Carried 14.1 Citizen Appointments to Committees
Resolution #211/23
Moved by Councillor Robinson
Seconded by Councillor Nagy
That the following citizens be appointed for a term ending November 14, 2026 or
until a successor is appointed:
a) Community Safety & Well-Being Advisory Committee
Lisa Appelbohm
Craig Bamford
Kelsey Hamilton
Maria Kenworthy
Jan Larendowicz
Daniela Magagna
Amjad Muhammad
Pooja Patel
Courtney Paxton
Amber Rizvi
b) Vehicle For Hire Committee
Susan Brown
c) Waterfront Visionary Advisory Committee
Gord MacPherson
Adam McGean
Amanda Small
Carried
15. Other Business
15.1 Councillor Cook gave Notice of a Motion that she would be bringing forward
regarding recognizing Intimate Partner Violence (IPV).
Draft Council Meeting Minutes
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7:00 pm
15.2 City of Pickering Support for PRIDE and Diversity, Equity, and Inclusion Events
Brief discussion ensued between Members of Council regarding:
• the need for Governments to maintain neutrality and to not place groups in
a hierarchy; and,
• neutrality being a privilege and supporting the rights of one group not
limiting the rights of another group.
Resolution #212/23
Moved by Councillor Cook
Seconded by Councillor Brenner
That leave be granted to suspend the rules of procedure in order to introduce a
motion due to its urgent nature.
Carried on a Two-Thirds Vote
Resolution #213/23
Moved by Councillor Cook
Seconded by Councillor Brenner
WHEREAS the month of June is nationally recognized a PRIDE month; and,
And Whereas, the City of Pickering and all municipalities across the Durham
Region celebrate PRIDE with pride;
Now therefore be it resolved, that The Council of The Corporation of the City of
Pickering supports PRIDE events, and all DE&I (Diversity, Equity and Inclusion)
events that are celebrated across the City and Region during the Month of June,
and will continue to promote inclusion for all LGBTQIA2S+ citizens in Durham
Region.
Carried on a Recorded Vote as Follows:
Yes
Councillor Brenner
Councillor Butt
Councillor Cook
Councillor Nagy
Councillor Pickles
Mayor Ashe
No
Councillor Robinson
Draft Council Meeting Minutes
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7:00 pm
15.3 Councillor Robinson gave Notice of a Motion that she would be bringing forward
regarding the universal change room at the Chestnut Hill Developments
Recreation Complex.
15.4 Councillor Robinson gave Notice of a Motion that she would be bringing forward
regarding non-governmental flag raisings.
15.5 Councillor Brenner raised the matter of the Miller Waste Station and the potential
expansion of aerobic digestion systems. Councillor Brenner requested that staff
provide information pertaining to the expansion of the Miller Waste Facility and
what conditions were in place in this regard when the matter was originally
approved by Council.
15.6 Councillor Brenner gave Notice of a Motion that he would be bringing forward
regarding a dedicated outdoor court for Pickleball at the Diana Princess of Wales
Park.
15.7 Councillor Brenner gave Notice of a Motion that he would be bringing forward
regarding rodenticides and requesting the Regional Municipality of Durham to
review the use of rodenticides through their Health and Social Services
Committee.
15.8 Councillor Brenner raised concerns regarding the depletion of food at the City’s
food bank and the investigation of additional support funding.
Mayor Ashe stated that he would discuss the matter with the Director of the food
bank.
15.9 Councillor Brenner gave Notice of a Motion that he would be bringing forward
regarding rescinding the appointment of Councillor Robinson from the
Community Safety & Well-Being Advisory Committee.
15.10 Councillor Robinson gave Notice of a Motion that she would be bringing forward
regarding geoengineering.
15.11 Councillor Butt provided an update regarding the food bank and advised that the
Director of the food bank had stated that the food banks were running low on
food however they were financially stable for the time being.
16. Confirmation By-law
By-law Number 8018/23
Councillor Pickles, seconded by Councillor Brenner moved for leave to introduce a By-
law of the City of Pickering to confirm the proceedings of May 23, 2023.
Draft Council Meeting Minutes
May 23, 2023
Hybrid Electronic Meeting
Council Chambers
7:00 pm
Carried
17. Adjournment
Moved by Councillor Butt
Seconded by Councillor Robinson
That the meeting be adjourned.
Carried
The meeting adjourned at 9:39 p.m.
Dated this 23rd of May, 2023.
Kevin Ashe, Mayor
Susan Cassel, City Clerk