HomeMy WebLinkAboutJune 1, 2023Pickering Anti-Black Racism Taskforce
Agenda
June 1, 2023
Hybrid Electronic Meeting - 7:00 pm
Main Committee Room
Chair: O. Grignon
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Members of the public may observe the meeting proceedings by viewing the livestream.
Page
1.Welcome and Call to Order J. San Antonio
2.Review and Approval of Agenda J. San Antonio
3.Disclosure of Interest J. San Antonio
4.Approval of Minutes – May 11 , 2023 1
5.Presentations
5.1 Zhora Adatia
Re: Confronting Anti-Black Racism Workshop Proposal
6.Delegations
7.General Business
7.1 Review of Executive Roles and Responsibilities J. San Antonio
7.2 Stakeholder Representation J. San Antonio
7.3 Review Terms of Reference and Areas of Revision O. Grignon
7.4 Volunteers for Communications, Social Media,
Marketing & Budget
O. Grignon
7.5 Upcoming Events, Planning and Budget O. Grignon
8.Correspondence
8.1 'Very hurtful, scary... traumatizing' Ajax man decries
anti-Black racist posters, letters in Ajax, Pickering
O. Grignon
9.Other Business
10.Next Meeting – September 14, 2023
Pickering Anti-Black Racism Taskforce
Agenda
June 1, 2023
Hybrid Electronic Meeting - 7:00 pm
Main Committee Room
Chair: O. Grignon
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
11.Adjournment
Page 1 of 8
Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
May 11, 2023
Electronic Meeting
7:00 pm
Attendees: C. Canzius
D. David
D. Dill
Z. Donaldson
A. Fraser
O. Grignon
K. Hanson
B. Loiseau
P. Martin
S. Mascoll
K. Petrolo
C. Russell
V. Shaw
K. Smith
C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library (Staff
Liaison)
D.YewWoon, Community Engagement Coordinator, Equity, Diversity & Inclusion
A.MacGillivray, Committee Coordinator (Recording Secretary)
Absent: Mayor K. Ashe
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison)
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Call to Order
C. Addo-Bekoe welcomed everyone to the meeting
and called the meeting to order.
2. Review and Approval of Agenda
Moved by K. Hanson
Seconded by O. Grignon
That the May 11, 2023 Meeting agenda of the
Pickering Anti-Black Racism Taskforce be
approved.
Carried
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Page 2 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3. Disclosure of Interest
No disclosures of interest were noted.
4. Approval of Minutes
Moved by S. Mascoll
Seconded by K. Hanson
That the March 2, 2023 Meeting Minutes of the
Pickering Anti-Black Racism Taskforce be
approved.
Carried
5. Presentations
5.1 Shauna Muir, Supervisor, Public Affairs &
Corporate Communications
Re: Corporate Communications
Shauna Muir provided an overview of the
various channels and engagement tools that the
Taskforce could utilize through the City’s
Corporate Communications Team.
Discussion ensued with Taskforce Members
regarding:
• whether the City utilizes TikTok and
LinkedIn;
• whether there were established timelines
to transition the LinkedIn channel to the
City’s Corporate Communications Team;
• the vendor that the City utilizes for
Boulevard Signage;
• expectations and considerations for the
role of Taskforce media representative;
and,
• whether there are guidelines for
Taskforce Members using their own
personal social media channels.
5.2 Shobha Oza, Director, Engagement & Client
Experience, Pickering Public Library
Sabrina Yung, Manager of Community
Engagement & Marketing, Pickering Public
Library
Re: Pickering Public Library
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Sabrina Yung and Shobha Oza provided an
overview of the Anti-Black Racism Working
Group (ABRWG) at the Pickering Public Library,
including the work of the group and the various
opportunities for collaboration with the
Taskforce.
Discussion ensued with Taskforce Members
regarding:
•whether the Library provides resources in
other languages and accessible formats;
and
•the resources that the Taskforce could
potentially utilize in carrying out their work
including community space, technology,
partner organizations, and collections.
O. Grignon provided an overview of the
Taskforce’s work to date with the ABRWG,
specifically the work done on the Anti-Black
Racism (ABR) Identifier project. She spoke to
the upcoming event in Esplanade Park on
August 31, 2023 to celebrate the International
Decade for People of African Descent and that
this event would serve as a kick off to the work
on the ABR Identifier project.
S. Yung spoke to a Youth Consultation Activity
soliciting ideas for the ABR Identifier through
T-shirt design at the event as part of the
feedback and development process. She
further stated that the process for selecting
and compensating the selected artist is still
being discussed.
O. Grignon spoke to the $3,000.00 previously
dedicated by the Taskforce to this project and
clarified that this is primarily for the
International Decade for People of African
Descent/ABR Identifier Event.
Discussion ensued with Members of the
Taskforce discussing whether there would be
other art forms being solicited in the Youth
Consultation Activity aside from the T-shirt
design component.
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Page 4 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
S. Oza provided the Taskforce with an
update regarding the Anti-Racism and Anti-
Oppression (ARAO) Framework being
developed at the Pickering Public Library.
5.3 Krystal Roberts, Supervisor (Acting), Cultural
Services
Re: Community Services
Krystal Roberts provided an overview of the
City’s Events that the Taskforce can partner with
including Canada Day, Cultural Fusion, Winter
Nights City Lights, and the Santa Clause parade.
She provided a further overview of the resources
and information pertaining to City Events
including the Event and Festivals webpage,
Event Calendar, and the Recreation & Leisure
Guide.
Discussion ensued with Taskforce Members
regarding:
•the process and timelines for creating
events through the Event Calendar;
•whether EDI is considered in the event
approval process;
•whether there are staff members or
resources to guide community groups in
navigating the City’s Event processes;
•whether the Taskforce has a tent for
events;
•the 18-month lead time required to plan
an event in Esplanade Park;
•the timeline of the creation of the City’s
2024 Event Plan by July 2023;
•clarification regarding the staff lead for the
Canada Day event;
•whether the City has received push back
from non-BIPOC community members
regarding City Events; and,
•clarification regarding the costs to the
Taskforce if they were to be a part of City
Events.
Krystal Roberts suggested that the
Taskforce consider designating a liaison
and/or a sub-committee dedicated to
Events. She also offered that Events staff
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Page 5 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
can attend Taskforce meetings as needed
as well.
5.4 Clara Addo-Bekoe, Manager, People &
Culture
Re: EDI Strategy - Community Working
Group
Clara provided an overview of the City’s EDI
Strategy, including the work done to date
including community consultations with various
groups. Clara solicited the Taskforce Members
whether there would be any volunteer to join a
Community Working Group.
Discussion ensued with Taskforce Members
regarding:
• whether the Taskforce can appoint 2
members to this Working Group;
• clarification that this Working Group will
aim to have approximately 4 meetings
and that participants would be provided
an honorarium;
• anticipated start of the Working Group
meetings being June or July 2023;
• whether the format of the meetings will be
virtual or in-person, and that it is
undecided at this time;
• clarification regarding the mandate and
expected outcome of the Working Group
to provide further input into the EDI
strategy;
• clarification regarding the feedback that
this Working Group is looking for;
• whether the Working Group will be
utilizing a Design Thinking approach;
• the Taskforce’s participation in the earlier
stages of the City’s EDI Strategy
consultation process;
• clarification regarding the timelines for the
Taskforce to select a member to
represent them on the Working Group;
and,
• whether there is an opportunity to
communicate the work on the City’s EDI
strategy with the public.
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Page 6 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
6. Delegations
There were no delegations.
7. General Business
7.1 Approval of 2023 Meeting Schedule
C. Addo-Bekoe introduced the Draft Meeting
Schedule to the Taskforce.
Discussion ensued with Taskforce Members
regarding:
• taking a summer recess in July and August;
• consideration of back to school and
Thanksgiving in approving the Meeting
Schedule;
• how the Taskforce will coordinate various
events given the anticipated break in the
summer; and,
• the ability for the Taskforce to call a Special
Meeting if required in July or August.
Moved by K. Petrolo
Seconded by D. Dill
That the Taskforce approve the 2023 Meeting
Schedule as follows:
• May 11, 2023
• June 1, 2023
• September 14, 2023
• October 12, 2023
• November 2, 2023
Carried
7.2 Review of Executive Roles and
Responsibilities
Clara Addo-Bekoe provided an overview of the
Executive Roles entailed in the Taskforce’s
Terms of Reference.
The Taskforce briefly discussed the roles and
concerns around the amount of sub-committees
and the need to consider the areas that the
Taskforce is focused on.
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Page 7 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
The Taskforce agreed to have a more fulsome
discussion on this matter at the June 2023
Meeting.
Moved by O Grignon
Seconded by P. Martin
That Item 7.2 and 7.5 be deferred to the June 1,
2023 Meeting.
Carried
7.3 Review of Proposed 2023 Work Plan and
Budget
O. Grignon provided an overview of the
Taskforce’s 2023 Work Plan including the
events and community initiatives that are
planned.
Discussion ensued with Taskforce Members
regarding:
•the term of the Work Plan, and the
intention to plan across the 4 year term;
•whether police or security are involved in
events to keep the public and Taskforce
Members safe;
•whether there can be a budget allocation
for events that come up last minute;
•the Taskforce’s social media channels and
budget for communications; and,
•the Taskforce’s T Shirts and swag for
community events.
Moved by O. Grignon
Seconded by K. Hanson
That the Taskforce participate in the City’s
Canada Day Event, Durham Region
Emancipation Day Event, and the International
Decade for People of African Descent/ABR
Identifier Event.
Carried
7.4 Stakeholder Representation
By consensus, the Taskforce agreed to move
Item 7.4 to the June 1, 2023 Meeting.
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Page 8 of 8
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
7.5 Review Terms of Reference and Areas of
Revision
By consensus, the Taskforce agreed to move
Item 7.5 to the June 1, 2023 Meeting.
8. Correspondence
There were no items of correspondence.
9. Other Business
There was no other business.
10. Next Meeting
The next meeting is scheduled for June 1, 2023 at
7:00pm.
This will take place in the Main Committee Room at
City Hall in a Hybrid-Electronic format. O. Grignon will
be assuming the role of Chair for this meeting.
11. Adjournment
The meeting was adjourned.
Meeting Adjourned: 9:14 pm
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