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Home My WebLink About May 11, 2023 Page 1 of 8 Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce May 11, 2023 Electronic Meeting 7:00 pm Attendees: C. Canzius D. David D. Dill Z. Donaldson A. Fraser O. Grignon K. Hanson B. Loiseau P. Martin S. Mascoll K. Petrolo C. Russell V. Shaw K. Smith C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library (Staff Liaison) D. YewWoon, Community Engagement Coordinator, Equity, Diversity & Inclusion A. MacGillivray, Committee Coordinator (Recording Secretary) Absent: Mayor K. Ashe J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison) Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order C. Addo-Bekoe welcomed everyone to the meeting and called the meeting to order. 2. Review and Approval of Agenda Moved by K. Hanson Seconded by O. Grignon That the May 11, 2023 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved. Carried Page 2 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 3. Disclosure of Interest No disclosures of interest were noted. 4. Approval of Minutes Moved by S. Mascoll Seconded by K. Hanson That the March 2, 2023 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved. Carried 5. Presentations 5.1 Shauna Muir, Supervisor, Public Affairs & Corporate Communications Re: Corporate Communications Shauna Muir provided an overview of the various channels and engagement tools that the Taskforce could utilize through the City’s Corporate Communications Team. Discussion ensued with Taskforce Members regarding: • whether the City utilizes TikTok and LinkedIn; • whether there were established timelines to transition the LinkedIn channel to the City’s Corporate Communications Team; • the vendor that the City utilizes for Boulevard Signage; • expectations and considerations for the role of Taskforce media representative; and, • whether there are guidelines for Taskforce Members using their own personal social media channels. 5.2 Shobha Oza, Director, Engagement & Client Experience, Pickering Public Library Sabrina Yung, Manager of Community Engagement & Marketing, Pickering Public Library Re: Pickering Public Library Page 3 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Sabrina Yung and Shobha Oza provided an overview of the Anti-Black Racism Working Group (ABRWG) at the Pickering Public Library, including the work of the group and the various opportunities for collaboration with the Taskforce. Discussion ensued with Taskforce Members regarding: • whether the Library provides resources in other languages and accessible formats; and • the resources that the Taskforce could potentially utilize in carrying out their work including community space, technology, partner organizations, and collections. O. Grignon provided an overview of the Taskforce’s work to date with the ABRWG, specifically the work done on the Anti-Black Racism (ABR) Identifier project. She spoke to the upcoming event in Esplanade Park on August 31, 2023 to celebrate the International Decade for People of African Descent and that this event would serve as a kick off to the work on the ABR Identifier project. S. Yung spoke to a Youth Consultation Activity soliciting ideas for the ABR Identifier through T-shirt design at the event as part of the feedback and development process. She further stated that the process for selecting and compensating the selected artist is still being discussed. O. Grignon spoke to the $3,000.00 previously dedicated by the Taskforce to this project and clarified that this is primarily for the International Decade for People of African Descent/ABR Identifier Event. Discussion ensued with Members of the Taskforce discussing whether there would be other art forms being solicited in the Youth Consultation Activity aside from the T-shirt design component. Page 4 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) S. Oza provided the Taskforce with an update regarding the Anti-Racism and Anti- Oppression (ARAO) Framework being developed at the Pickering Public Library. 5.3 Krystal Roberts, Supervisor (Acting), Cultural Services Re: Community Services Krystal Roberts provided an overview of the City’s Events that the Taskforce can partner with including Canada Day, Cultural Fusion, Winter Nights City Lights, and the Santa Clause parade. She provided a further overview of the resources and information pertaining to City Events including the Event and Festivals webpage, Event Calendar, and the Recreation & Leisure Guide. Discussion ensued with Taskforce Members regarding: • the process and timelines for creating events through the Event Calendar; • whether EDI is considered in the event approval process; • whether there are staff members or resources to guide community groups in navigating the City’s Event processes; • whether the Taskforce has a tent for events; • the 18-month lead time required to plan an event in Esplanade Park; • the timeline of the creation of the City’s 2024 Event Plan by July 2023; • clarification regarding the staff lead for the Canada Day event; • whether the City has received push back from non-BIPOC community members regarding City Events; and, • clarification regarding the costs to the Taskforce if they were to be a part of City Events. Krystal Roberts suggested that the Taskforce consider designating a liaison and/or a sub-committee dedicated to Events. She also offered that Events staff Page 5 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) can attend Taskforce meetings as needed as well. 5.4 Clara Addo-Bekoe, Manager, People & Culture Re: EDI Strategy - Community Working Group Clara provided an overview of the City’s EDI Strategy, including the work done to date including community consultations with various groups. Clara solicited the Taskforce Members whether there would be any volunteer to join a Community Working Group. Discussion ensued with Taskforce Members regarding: • whether the Taskforce can appoint 2 members to this Working Group; • clarification that this Working Group will aim to have approximately 4 meetings and that participants would be provided an honorarium; • anticipated start of the Working Group meetings being June or July 2023; • whether the format of the meetings will be virtual or in-person, and that it is undecided at this time; • clarification regarding the mandate and expected outcome of the Working Group to provide further input into the EDI strategy; • clarification regarding the feedback that this Working Group is looking for; • whether the Working Group will be utilizing a Design Thinking approach; • the Taskforce’s participation in the earlier stages of the City’s EDI Strategy consultation process; • clarification regarding the timelines for the Taskforce to select a member to represent them on the Working Group; and, • whether there is an opportunity to communicate the work on the City’s EDI strategy with the public. Page 6 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 6. Delegations There were no delegations. 7. General Business 7.1 Approval of 2023 Meeting Schedule C. Addo-Bekoe introduced the Draft Meeting Schedule to the Taskforce. Discussion ensued with Taskforce Members regarding: • taking a summer recess in July and August; • consideration of back to school and Thanksgiving in approving the Meeting Schedule; • how the Taskforce will coordinate various events given the anticipated break in the summer; and, • the ability for the Taskforce to call a Special Meeting if required in July or August. Moved by K. Petrolo Seconded by D. Dill That the Taskforce approve the 2023 Meeting Schedule as follows: • May 11, 2023 • June 1, 2023 • September 14, 2023 • October 12, 2023 • November 2, 2023 Carried 7.2 Review of Executive Roles and Responsibilities Clara Addo-Bekoe provided an overview of the Executive Roles entailed in the Taskforce’s Terms of Reference. The Taskforce briefly discussed the roles and concerns around the amount of sub-committees and the need to consider the areas that the Taskforce is focused on. Page 7 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) The Taskforce agreed to have a more fulsome discussion on this matter at the June 2023 Meeting. Moved by O Grignon Seconded by P. Martin That Item 7.2 and 7.5 be deferred to the June 1, 2023 Meeting. Carried 7.3 Review of Proposed 2023 Work Plan and Budget O. Grignon provided an overview of the Taskforce’s 2023 Work Plan including the events and community initiatives that are planned. Discussion ensued with Taskforce Members regarding: • the term of the Work Plan, and the intention to plan across the 4 year term; • whether police or security are involved in events to keep the public and Taskforce Members safe; • whether there can be a budget allocation for events that come up last minute; • the Taskforce’s social media channels and budget for communications; and, • the Taskforce’s T Shirts and swag for community events. Moved by O. Grignon Seconded by K. Hanson That the Taskforce participate in the City’s Canada Day Event, Durham Region Emancipation Day Event, and the International Decade for People of African Descent/ABR Identifier Event. Carried 7.4 Stakeholder Representation By consensus, the Taskforce agreed to move Item 7.4 to the June 1, 2023 Meeting. Page 8 of 8 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 7.5 Review Terms of Reference and Areas of Revision By consensus, the Taskforce agreed to move Item 7.5 to the June 1, 2023 Meeting. 8. Correspondence There were no items of correspondence. 9. Other Business There was no other business. 10. Next Meeting The next meeting is scheduled for June 1, 2023 at 7:00pm. This will take place in the Main Committee Room at City Hall in a Hybrid-Electronic format. O. Grignon will be assuming the role of Chair for this meeting. 11. Adjournment The meeting was adjourned. Meeting Adjourned: 9:14 pm