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May 23, 2023
Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may attend the meeting in person, or may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. 6:30 pm In Camera Council Page 1. Roll Call 2. Invocation Mayor Ashe will call the meeting to order and lead Council in the saying of the Invocation. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Council Minutes, April 24, 2023 1 (Confidential In Camera Council Minutes, April 24, 2023, provided under separate cover) Executive Committee Minutes, May 1, 2023 39 Special Council Minutes, May 1, 2023 50 Planning & Development Committee Minutes, May 1, 2023 55 Special Council Minutes, May 8, 2023 61 (Confidential In Camera Special Council Minutes, May 8, 2023, provided under separate cover) 6. Presentations 7. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual audio telephone connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Chair in the order in which they have registered. A maximum of 10 minutes shall be allotted for each delegation. Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 7.1 Janice Freund, Rodenticide Free Ontario (In Person) Brian Freund, Rodenticide Free Ontario (In Person) Re: Concerns Regarding the Use of Rodenticides in Pickering 7.2 Mike Garvey, 1st Pickering Pickleball Club (In Person) Re: The Lack of Pickleball Courts in Pickering 7.3 Carla Rudberg-Chin, Member, Accessibility Advisory Committee (In Person) Megan Thorpe Ross, Member, Accessibility Advisory Committee (In Person) John McLellan, Stakeholder Member, Accessibility Advisory Committee (In Person) Re: Corr. 17-23 Accessibility Advisory Committee - 2022 Year End Report and 2023 Proposed Work Plan 8. Correspondence 8.1 Corr. 17-23 65 Tim Higgins, Accessibility Coordinator, City of Pickering Re: Accessibility Advisory Committee - 2022 Year End Report and 2023 Work Plan Recommendation: That Corr. 17-23, from Tim Higgins, Accessibility Coordinator, City of Pickering, dated May 23, 2023, regarding the Accessibility Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information. 8.2 Corr. 18-23 75 Jesse St. Amant, Coordinator, Cultural Services, City of Pickering Re: Cultural Advisory Committee - 2022 Year End Report & 2023 Work Plan Recommendation: Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca That Corr. 18-23, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated May 23, 2023, regarding the Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan, be received for information. 8.3 Corr. 19-23 78 Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering Re: Heritage Pickering Advisory Committee - 2022 Year End Report and 2023 Workplan Recommendation: That Corr. 19-23, from Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering, dated April 20, 2023, regarding the Heritage Pickering Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information. 8.4 Corr. 20-23 81 Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax Re: Establishing a Provincial Short Term Rental System Recommendation: 1. That Corr. 20-23, from Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax, dated April 18, 2023, regarding Establishing a Provincial Short Term Rental System, be received and endorsed; and, 2. That a copy of this Resolution be forwarded to The Honourable Steve Clark, Minister of Municipal Affairs and Housing. 8.5 Corr. 21-23 83 Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. Mike McGivery, Director, Distribution, Enbridge Gas Inc. Re: Third-Party Locate Charge Recommendation: Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca That Corr. 21-23, from Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. and Mike McGivery, Director, Distribution, Enbridge Gas Inc., dated May 2, 2023, regarding the Third-Party Locate Charge, be received for information. 8.6 Corr. 22-23 84 Danielle Manton, City Clerk, City of Cambridge Re: Highway Traffic Act Amendments Recommendation: 1. That Corr. 22-23, from Danielle Manton, City Clerk, City of Cambridge, dated May 10, 2023, regarding Highway Traffic Act Amendments, be received and referred to the Community Safety & Well-Being Advisory Committee for review; and, 2. That the Community Safety & Well-Being Advisory Committee report back to Council in Q4 of 2023. 8.7 Corr. 23-23 86 Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham Re: Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham” Recommendation: That Corr. 23-23, from Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham, dated May 12, 2023, regarding Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham”, be received for information. 8.8 Corr. 24-23 96 Chris Bantock, Deputy Clerk, City of Stratford Re: Resolution – Use of Long-Term Care Funding to Support Community Care Services Recommendation: Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Corr. 24-23 from Chris Bantock, Deputy Clerk, City of Stratford, dated April 17, 2023, regarding Resolution – Use of Long- Term Care Funding to Support Community Care Services, be received and endorsed; and, 2. That a copy of this Resolution be forwarded to The Honourable Premier Doug Ford, The Honourable Paul Calandra, Minister of Long-Term Care, Matthew Rae, Member of Provincial Parliament, Perth-Wellington, The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge, the Association of Municipalities of Ontario (AMO), and all Ontario Municipalities. 8.9 Corr. 25-23 97 The Honourable Kinga Surma, Minister of Infrastructure Re: Asset Management Planning Quality Assurance Engagement Recommendation: That Corr. 25-23, from The Honourable Kinga Surma, Minister of Infrastructure, dated May 16, 2023, regarding Asset Management Planning Quality Assurance Engagement, be received for information. 9. Report EC 05-23 of the Executive Committee held on May 1, 2023 Refer to Executive Committee Agenda pages: 9.1 Director, Corporate Services & City Solicitor, Report BYL 05-23 1 Nuisance Activities Recommendation: 1. That Report BYL 05-23 regarding nuisance activities be received; 2. That the amendment of the Nuisance By-law 7773/20 be enacted as per Attachment 1 to this Report; 3. That the amendment of the Noise Control By-law 6834/08 be enacted as per Attachment 2 to this Report; and, Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. 9.2 Director, Corporate Services & City Solicitor, Report CLK 05-23 8 Pregnancy and Parental Leave Policy for Members of Council Recommendation: 1. That Report CLK 05-23 regarding a Pregnancy and Parental Leave Policy for Members of Council be received; and, 2. That the draft Policy included as Attachment #1 to CLK 05-23 be approved. 9.3 Director, Corporate Services & City Solicitor, Report CLK 06-23 14 Procedure By-law Review and Updates This item was referred back to staff at the Executive Committee Meeting held on May 1, 2023. 9.4 Director, Community Services, Report CS 09-23 107 Community Festivals and Events Policy - CUL 070 Community Festivals and Events Policy Recommendation: 1. That Council endorse the revisions in CUL 070 Community Festivals and Events Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 12-23 130 Chestnut Hill Developments Recreation Complex Office/Storage Space - Skate Canada Pickering Skating Club - Ajax Pickering Raiders Minor Hockey Association - Ajax Pickering Ringette Association - Durham West Girls Hockey Association Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca - Pickering Swim Club Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Raiders Minor Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls Hockey Association set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 6. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Community Services, Report CS 13-23 168 Millpond Meadow, Pickering Museum Village – Artist Selection - Commission of Public Art Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1. That Council endorse that the commission of public art for Millpond Meadow at Pickering Museum Village be awarded to Sean Procyk and Sarah Fuller of Bluff Studio in the amount of $80,000.00 (HST Included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 as approved in the 2023 Current Budget as follows: a) the sum of $36,021.00 to be funded by the Healthy Communities Initiative, Community Foundations of Canada; b) the sum of $36,021.00 to be funded by the Building Communities Through Art and Heritage, Legacy Fund, Government of Canada; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Bluff Studio and the City of Pickering, set out in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Community Services, Report CS 14-23 241 Artist Selection Digital Art, Log Barn Permanent Exhibit - Pickering Museum Village Recommendation: 1. That Council endorse that the commission of public art for the Pickering Museum Village log barn permanent exhibit be awarded to Oddside Arts in the amount of $38,000.00 (HST included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $38,000.00 from the Government of Canada, Department of Canadian Heritage, Digital Access to Heritage Grant; Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the Mayor and City Clerk be authorized to execute the Letter of Understanding between Oddside Arts and the City of Pickering, set out in Attachment 3, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Community Services, Report CS 15-23 295 Request for Proposal for Municipal Facility Waste Collection Services Recommendation: 1. That proposal for Request for Proposal No. RFP2023-1 submitted by Miller Waste Systems for Municipal Facility Waste Collection Services in the amount of $374,779.60. (excluding HST) be accepted; 2. That Council authorize the Director, Finance & Treasurer to finance Year 1 (2023) of the Municipal Facility Waste Collection Services in the amount of $62,308.00 (net of HST rebate) from Property Taxes as approved in the 2023 Current Budget; 3. That financing for 2024 to 2025 of the Proposal be provided in the annual Current Budgets, for a total amount of $319,068.00 (net of HST rebate); and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Finance & Treasurer, Report FIN 10-23 298 2022 Year End Audit (Interim) Recommendation: 1. That the Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information; and, Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Master Services Agreement, set out in Attachment 2 to this report, on behalf of the City. 9.10 Director, Operations, Report OPS 12-23 334 Supply & Delivery of Various 4 and 5 Ton Trucks Quotation No. RFQQ2022-7A Recommendation: 1. That Quotation No. RFQQ2022-7A submitted by Viking Cives Ltd, in the amount of $3,196,620.00 (HST excluded) be accepted; 2. That the total gross project cost of $3,612,181.00 (HST included), and that the total net project cost of $3,252,881.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,252,881.00, as provided for in the 2022 and 2023 Capital Budgets as follows: a) The sum of $811,816.00 to be funded from the Vehicle Replacement Reserve; b) The sum of $1,596,065.00 to be funded from the Development Charges – Other Services Related to a Highway Reserve Fund; c) The sum of $840,000.00 from approved 2023 Capital Budget be increased to $845,000.00 and that the financing source be revised to a 5-Year Internal Loan; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.11 Director, City Development & CBO, Report PLN 11-23 339 Film Industry Overview of Film & Television Industry Recommendation: Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca That Report PLN 11-23 of the Director, City Development & CBO, being an overview of the City’s Film & Television work program, be received for information. 10. Report PD 05-23 of the Planning & Development Committee held on May 1, 2023 Refer to Planning & Development Agenda pages: 10.1 Director, City Development & CBO, Report PLN 12-23 94 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 File: OPA 22-003/P Recommendation: 1. That Official Plan Amendment Application OPA 22-003/P, initiated by the City of Pickering, to amend existing policies and introduce new policies related to the review of Planning Act applications, as set out in Exhibit ‘A’ to Appendix I to Report PLN 12-23 be approved; 2. That the Draft By-law to adopt Amendment 46 to the Pickering Official Plan, to amend existing policies and introduce new policies to the Pickering Official Plan with regard to the review of Planning Act applications under Bill 109, the More Homes For Everyone Act, 2022, as set out in Appendix I to Report PLN 12-23, be enacted; 3. That the revised Draft Pre-consultation By-law, as set out in Appendix II to Report PLN 12-23, be enacted; 4. That, in response to legislated changes arising from the enactment of Bill 109, the More Homes For Everyone Act, 2022, the City Development Department – Planning Fees be approved, effective July 1, 2023; 5. That an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By- Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca law provided as Appendix III to Report PLN 12-23, be approved; and, 6. That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix III to Report PLN 12-23, be enacted. 11. Reports – New and Unfinished Business 11.1 CEO/Director of Public Libraries, Report LIB 01-23 98 Funding Out of Country Conference - Pickering Public Library Staff Recommendation: 1. Council approve international travel by Library staff to attend the 2023 American Library Association (“ALA”) Annual Conference in Chicago, Illinois at a cost not to exceed $6,800.00; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. 11.2 Director, Operations, Report OPS 16-23 100 Greenwood Library and Oddfellows Hall Window Replacement - RFQ No. Q2023-6 Recommendation: 1. That Request for Quotation No. Q2023-6 for Greenwood Library and Oddfellows Hall Window Replacement as submitted by Roof Tile Management Inc. in the amount of $182,500.00 (HST included) be received; 2. That the Capital Budget for the Greenwood Library Windows Replacement (account C10220.2204) be cancelled and that these funds be applied to fund the Oddfellows Hall Window Replacement Capital Budget; 3. That only the Oddfellows Hall Window Replacement, as submitted by Roof Tile Management Inc. as part of W2023-6, in the amount of $110,570.50 (HST included) be awarded; Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4. That the total gross project cost of $121,871.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $109,749.00 (net of HST rebate) be approved; 5. That the Director, Finance & Treasurer be authorized to finance the net project cost of $109,749.00 as approved in the 2022 Capital Budget and funded from the Rate Stabilization Reserve; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 11.3 Director, City Development & CBO, Report PLN 15-23 104 Licence Agreement – Open Studio Art Café - Seasonal Patio Program use of City owned lands Recommendation: 1. That Council approve the Draft Licence Agreement for the temporary use of City Property adjacent to 617 Liverpool Road, to operate a Seasonal Patio, between the City of Pickering and Open Studio Art Café, from such time as the final inspection of construction has been undertaken and approved, until November 30, 2023, as set out in Appendix I to Report PLN 15-23; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.4 Director, City Development & CBO, Report PLN 16-23 117 Environmental Registry of Ontario Posting 190-6813: Proposed Provincial Planning Statement - City of Pickering Comments on the new draft Provincial Planning Statement Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1. That Council endorse the comments contained in Report PLN 16- 23, and as detailed in Appendix I to Report PLN 16-23, as the City of Pickering Detailed Comments on the proposed Provincial Planning Statement; 2. That Council requests the Province of Ontario to protect the Pickering employment areas identified on Appendices II, III and IV of Report PLN 16-23 from conversion to residential or mixed use, as they represent significant employment lands within Pickering; 3. That Council requests the Province of Ontario to provide a minimum two-year transition period for municipalities to amend the Employment Areas policies of their Official Plan to align with the new Provincial Planning Statement, and that, until such time as that conformity amendment is completed, all Employment Area lands remain subject to the existing policy requirements for “conversion” to non-employment uses; and, 4. That a copy of Report PLN 16-23, and Council’s resolution thereon, be submitted to the Environmental Registry of Ontario posting (ERO 019-6813) as the City of Pickering’s comments on the draft Provincial Planning Statement. 12. Motions and Notice of Motions 12.1 Noise Attenuation – Toynevale Road Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, there has been an increasing level of noise impacting residents abutting Highway 401; And Whereas, the increasing volume of traffic, vehicles, motorcycles and trucks has negatively impacted the quality of life of residents residing on Toynevale Road; Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca And Whereas, the Ministry of Transportation Ontario (MTO) is responsible for ensuring that residential communities are not negatively impacted by Provincial Highways; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to enter into discussions with the MTO to: 1. Request the MTO to conduct a review of noise along the southern boundary of Highway 401 where it abuts Toynevale Road and where no noise attenuation wall exists; 2. Recommend appropriate measures to mitigate the impacts that Highway 401 is causing; 3. Report back to Council no later than Q3 on the status of these discussions with the MTO. 12.2 Geoengineering Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, Climate Engineering or Climate Intervention, commonly called Geoengineering, is a deliberate large-scale intervention of earth’s natural systems to counteract climate change; And Whereas, planes have been seen leaving grid pattern skies over Pickering, frequently creating artificial cloud coverage; And Whereas, it is in the publics best interest to understand what ingredients are being used in these stratospheric aerosols; And Whereas, it is unknown what potential impacts these aerosols have on insects, animals, humans, water supply, and agriculture; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request the following information from the Federal Government: Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. The quantity and concentration of the substances being released into the air; 2. The frequency of these applications; 3. The time table for all future applications; 4. The ingredients list of the substances; 5. The potential side effects and/or harm to: a. Insects; b. Animals; c. Humans; d. Water supply, and, e. Agriculture; 6. The conditions, test procedures and laboratory practices being followed for conducting sampling, analyses, tests, measurements or monitoring of the substances; 7. A copy of this motion be sent to The Hon. Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon. Peter Bethlenfalvy (Pickering—Uxbridge), Hon. Jennifer O’Connell (Pickering-Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and, 8. Requesting they report back to Council no later than the September 2023 Council meeting. 12.3 Train Derailment – Hazardous Materials Moved by Councillor Robinson Seconded by Councillor Brenner Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca WHEREAS Main-track collisions and derailments are the most serious categories of rail accidents in terms of the potential risk to the public; And Whereas, a total of 70 main-track derailments were reported in 2020; And Whereas, 30% of the 70 main-track derailments occurred in British Columbia, 20% occurred in Ontario, and 16% occurred in Alberta; And Whereas, main-track collisions and derailments have potentially the highest severity of all rail accident types resulting in substantial damage to property and the environment and can cause injury or fatality; And Whereas, the risks increase significantly when passenger trains are involved or dangerous goods are released from trains that derail in populated areas; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request that the Federal Government provide the following: 1. What protocols are in place to notify Municipalities of the types of hazardous materials and toxic materials that are being transported within their borders (specifically the City of Pickering); 2. What are the frequencies these materials are being transported through the City of Pickering; 3. What notifications are in place to alert abutting neighborhoods for such transporting; 4. A copy of this Motion be sent to the Hon Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon. Peter Bethlenfalvy (Pickering-Uxbridge), Hon. Jennifer O’Connell (Pickering-Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and 5. Request they report back to Council no later than the September 2023 Council meeting. 13. By-laws Council Meeting Agenda May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 13.1 By-law 8013/23 Being a by-law to amend By-law 7773/20, a by-law to prohibit and regulate public nuisances in the City of Pickering. [Refer to Item 4.1 Report BYL 05-23, Page 1 of the Executive Committee Agenda] 13.2 By-law 8014/23 Being a by-law to amend By-law 6834/08, as amended, providing for the regulation of noise in the City of Pickering. [Refer to Item 4.1 Report BYL 05-23, Page 1 of the Executive Committee Agenda] 13.3 By-law 8015/23 Being a by-law to adopt Amendment 46 to the Official Plan for the City of Pickering (OPA 22-003/P). [Refer to Item 5.1 Report PLN 12-23, Page 94 of the Planning & Development Committee Agenda] 13.4 By-law 8016/23 Being a by-law to require consultation with the City prior to submission of applications for official plan amendments, zoning by-law amendments, site plans, plans of subdivision and plans of condominium. [Refer to Item 5.1 Report PLN 12-23, Page 94 of the Planning & Development Committee Agenda] 13.5 By-law 8017/23 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to Item 5.1 Report PLN 12-23, Page 94 of the Planning & Development Committee Agenda] 14. Confidential Council – Public Report 15. Other Business 16. Confirmation By-law 17. Adjournment Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations S. Boyd -Fire Chief R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk J. Halsall -Division Head, Finance V.Plouffe -Division Head, Operations Services R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2.Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to salaries and wages and employee benefits for Community Services Department, Programs and the Corporate Services Department, Animal Services, as he has family members employed in these areas. Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to Grants to Organizations for PARA Marine Search & Rescue, as he is the Chair of the PARA Marine Search & Rescue. Councillor Brenner did not take part in the discussion or vote on these matters. 4.2 Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Report FIN 09-23, 2023 Current & Capital Budget, as it pertains to Grants to Organizations for Royal Canadian Legion Branch 606, as she is a volunteer for the Legion. Councillor Cook did not take part in the discussion or vote on this matter. 5.Adoption of Minutes Resolution #150/23 Moved by Councillor Butt Seconded by Councillor Robinson Special Council Minutes, March 20, 2023 Special Council Minutes, March 21, 2023 Special Council Minutes, March 27, 2023 Council Minutes, March 27, 2023 Executive Committee Minutes, April 3, 2023 Planning & Development Committee Minutes, April 3, 2023 Executive Committee Budget Minutes, April 13, 2023 Carried 6.Presentations There were no presentations. 7.Delegations 7.1 Mary Delaney, Chair, Land Over Landings Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mary Delaney, Chair, Land Over Landings, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Through the aid of a PowerPoint presentation, Ms. Delany highlighted the public officials that Land Over Landings had worked with in advocating for the alternative use of the federal lands. She stated that the organization had conducted a yearlong study funded by small private donations on the alternate uses of the federal lands and spoke to the study findings. She commented on the organization receiving an early release of the KPMG study, enabling them to prepare a quick response to its findings. Ms. Delaney noted that the KPMG study was outdated, it lacked information on climate change, and provided further information on the team structure and expertise of Land Over Landings. A question and answer period ensued between Members of Council and Ms. Delaney regarding: •how the study that was conducted by Land Over Landings was funded; •whether Land Over Landings had received any grants from the City; •rationale for not awaiting the results of the new study announced by the Ministry of Transportation prior to taking a position on the potential airport; •the annual membership dues included in the organization’s constitution; and, •the number of members in the organization and how many were from Pickering. 7.2 June Enright, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources June Enright, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Enright stated that regardless of the findings of the newly announced study, the City needed to stop spending money on a potential airport. She stated that a decision on the airport should be done with a good business case, with environment and sustainability at the forefront, adding that she was against an airport due to the lack of a business case. She spoke to the need for farmland to provide for the growing population and the need to consider the quality of life of residents when speaking to the economic prosperity of an airport. Ms. Enright further commented on the noise complaints experienced by Oshawa residents from the Oshawa Airport and concluded her delegation by requesting Council support the motion. 7.3 Cynthia Davis, President & CEO, Lakeridge Health Chris Squire, Health System Executive, Corporate Services and Chief Financial Officer, Lakeridge Health Cordelia Clarke Julien, Board Chair, Lakeridge Health Nancy Shaw, Sr. Director of Public Affairs & Strategic Partnerships, Lakeridge Health Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mark Murphy, Sr. Director, Capital Planning & Development, Lakeridge Health Re: Lakeridge Health Community Update Cynthia Davis, President & CEO, Lakeridge Health, appeared before Council to provide an update on Lakeridge Health. Through the aid of a PowerPoint presentation, Ms. Davis spoke to the goal of Lakeridge Health being one system and providing the best health care, the new Jerry Coughlan Health & Wellness Centre, Lakeridge Gardens Long-Term Care (LTC) Home, the new Queen’s- Lakeridge Health MD Family Medicine Program, meeting the growing population of Durham through a new hospital being potentially located in Whitby, and ways Lakeridge Health was partnering with the community to increase access to care and system capacity. A question and answer period ensued between Members of Council and Ms. Davis regarding: •the number of doctors that would be trained through the new Queen’s- Lakeridge Health MD Family Medicine Program and the length of the training program; •whether the Lakeridge Gardens Long-Term Care (LTC) Home was built through a Minister’s Zoning Order (MZO); •the floor space for hospital services and the overall services that would be available at the Jerry Coughlan Health & Wellness Centre; •whether the four new operating tables in the Jerry Coughlan Health & Wellness Centre would be additional operating tables •whether there were opportunities through the new Queen’s-Lakeridge Health MD Family Medicine Program to move beyond family physician care; •whether there were any discussions to provide hospital facilities to accommodate the medical needs of the residents in Ward 3; •how Lakeridge Health was addressing long wait times in their emergency rooms; and, •whether there were any accommodations available for those who cannot afford the parking fees at Lakeridge Health facilities. 7.4 Sharon Powell, Ajax Resident Re: Opposition to a Pickering Airport and Utilization of Resources Sharon Powell, Ajax Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. She stated that her parents had moved to Pickering in 1969 due to the development that was taking over the farmland in Agincourt and spoke to her involvement and advocacy against an airport in Pickering. She stated that those who opposed an airport in Pickering outnumbered those in support of an airport and that Council should listen to the delegates present at the Meeting. She questioned why the City was Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm spending money and resources on an airport and noted the potential to be sued by private corporations who may be bringing business to Pickering with hopes of an airport as material to this affect was posted on the City’s website. In concluding her delegation, she asked Council to oppose an airport in Pickering. A brief question and answer period ensued between Members of Council and Marisa Carpino, Chief Administrative Officer, regarding the amount of money that was spent on an airport in 2020, 2021, 2022, and any funds allocated in the 2023 budget, with Ms. Carpino advising that no funds had been spent in 2020, 2021, 2022, and that the funds allocated in the 2023 budget were not related to the promotion of an airport. 7.5 Anthony Yacub, Pickering Resident Re: Use of Casino Revenues Anthony Yacub, Pickering Resident, appeared before Council to speak to the use of casino revenues. Mr. Yacub posed a number of questions including the length of the revenue sharing agreement with the Region, whether the Region had reported on how the funds would be used, and whether there was a built in escape clause to terminate the agreement should the City be unsatisfied with the Region’s use of the revenues. Marisa Carpino, Chief Administrative Officer, advised that the term of the agreement was the same as the length of the current Term of Council, that the Region was to report on how the funds were spent, and that Council could revisit the matter in 2026 at the end of the agreement. 7.6 Janice Frampton, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Janice Frampton, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Frampton commented on the Montreal Mirabel airport and stated that a number of business cases were made for the Mirabel Airport, however, due to unforeseen circumstances, insufficient transportation infrastructure, and Bill 101, the Airport was not sustainable. She stated that people would move to areas where there was employment and asked that Council not get carried away with statistics as unforeseen circumstances could arise at any moment. She commented on other circumstances which could affect the sustainability of an airport including the COVID-19 pandemic and code sharing between airlines. She concluded her delegation by stating that an airport was not needed in Pickering. 7.7 Janice Frampton, Pickering Resident Re: Report FIN 09-23 2023 Current & Capital Budget Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Janice Frampton, Pickering Resident, appeared before Council to speak to Report FIN 09-23. Ms. Frampton stated that Pickering cannot afford urban sprawl and that in order to minimize costs to the taxpayer, growth must be concentrated in the City, in areas such as the city centre and Seaton. She advised that taxpayers needed to understand the cost of developing Cherrywood and questioned the need to develop Cherrywood lands and whether the money needed to be spent now. She spoke to Ajax’s budget and noted that it was more user friendly and asked that the City consider doing the same with future budget presentations and materials. 7.8 Ted Nickerson, Partner, Durham Gateway Partners Inc. Re: Opposition to a Pickering Airport and Utilization of Resources Ted Nickerson, Partner, Durham Gateway Partners Inc., appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Through the aid of a PowerPoint presentation, Mr. Nickerson stated than an airport in Pickering could provide a major economic zone, be the fifth largest airport in Canada, and commented on the economic benefits to the City, the Durham Region, and the Provincial and Federal governments. He further commented that the KPMG study concluded the need for an airport in Pickering and stated that the last 130 pages of the KPMG study provided a business case for an airport. He noted that climate change was a concern and referred to other airports that have already achieved net zero/carbon neutral accreditation. In concluding his delegation, Mr. Nickerson asked Council to reject the Motion as the work regarding the development of the federal lands would continue either way. A question and answer period ensued between Members of Council and Mr. Nickerson regarding: •whether the delegate had an invested interest in the matter; •the partners of Durham Gateway Partners Inc.; •the benefit in waiting for the results of the new study by the Ministry of Transportation prior to taking a position on the matter; and, •the difference between a potential airport for Pickering and the Mirabel airport. 7.9 Helen Brenner, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Helen Brenner, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Ms. Brenner stated that Pickering residents have been in opposition of an airport for half a century and would like the public record to state that the City does not support an airport. She stated that all but one Member of Council has openly Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm expressed their opposition for an airport in Pickering. Ms. Brenner stated that the March 5, 2020 Supply and Demand Report – Pickering Lands Aviation Sector from Transport Canada noted that a new airport was not required in Southern Ontario prior to 2036 and added that no decision had been made to develop on Pickering lands and that there was no immediate need for an airport. She asked Council to stop using taxpayer money on promoting an airport and commented on the health impacts of an airport, noise complaints in Oshawa due to the Oshawa Airport, and the adverse effect to the environment including the Rouge National Park. In conclusion, Ms. Brenner asked that Council support the Motion. A brief question and answer period ensued regarding the number of Pickering residents who were in opposition of an airport in Pickering. 7.10 Mark Iogna, Senior Project Manager, Tribute Communities Peter Jakovcic, Vice President of High Rise Land Development, Tribute Communities Re: Report ENG 05-23 Road Servicing Agreement with Tribute (Liverpool) Limited Walnut Lane Extension – Construction Component Mark Iogna, Senior Project Manager, Tribute Communities, appeared before Council to speak to Report ENG 05-23. Mr. Iogna stated that they were in support of the Walnut Lane extension project, that the design agreement had been approved in the fall of 2022, and that Tribute had previous experience and was well equipped in building roads. 7.11 Margaret Bowie, Pickering Resident Re: Report FIN 09-23 2023 Current & Capital Budget Margaret Bowie, Pickering Resident, appeared before Council to speak to Report FIN 09-23. Ms. Bowie stated that the 2023 Budget highlighted infrastructure renewal and growth and that the Budget lacked details on the funding of these projects. She added that the 2023 Budget did not address the runoff water and the effects on Frenchman’s Bay and noted that due to the loss of development charges revenue, this would be a very challenging time for Pickering taxpayers. Ms. Bowie advised that it was interesting to see that the City would be sharing its casino revenues with the Region of Durham. She added that additional details were needed on City revenues and asked the status of Petticoat Creek being placed in the Greenbelt along with Altona Forest. 7.12 Louis Bertrand, Blackstock Resident Re: Opposition to a Pickering Airport and Utilization of Resources Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Louis Bertrand, Blackstock Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Mr. Bertrand stated that he was a retired professor from Durham College and questioned why Pickering was promoting a project that would promote carbon pollution and adversely impact the environment, adding that the damage could not be undone. He spoke to the benefits of open space including flood control, clean water and air, and added that it would be the local level of government addressing climate change. A brief question and answer period ensued between Members of Council and Mr. Bertrand regarding young people’s opinion on an airport in Pickering. 7.13 Stephen Marshall, Common Ground Garden Re: Opposition to a Pickering Airport and Utilization of Resources Stephen Marshall, Common Ground Garden, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. Mr. Marshall stated that he was involved in the Common Ground Garden which was a cooperative garden situated on the Federal lands. He spoke to the membership of the Common Ground Garden and advised that the garden was created in a response to findings from a report done by Land Over Landings. He stated that the Common Ground Garden was in its third year and supplied food to a food bank in Scarborough. He advised that the clients of the foodbank deserved the best and spoke to the Common Ground Garden’s membership expertise adding that the potential for community involvement was enormous. He spoke to the economic risks associated with hosting an airport and added that the KPMG Study stated that there was no need for an airport in Pickering until 2036. In conclusion, he stated that Council needed to embrace the potential alternative uses of the Federal lands. 7.14 Peter Rebek, Pickering Resident Re: Opposition to a Pickering Airport and Utilization of Resources Peter Rebek, Pickering Resident, appeared before Council to speak to the Motion on the Opposition to a Pickering Airport and Utilization of Resources. He stated that he was a retired pilot and through the aid of a PDF presentation spoke to the capacity of Toronto Pearson International Airport and noted that limits for the Airport were well above what was currently being reported. Resolution #151/23 Moved by Councillor Pickles Seconded by Councillor Butt That Council take a short recess. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried Council recessed at 9:36 p.m. and reconvened at 9:49 p.m. 8.Correspondence 8.1 Corr. 15-23 Susan Cassel, City Clerk, City of Pickering Re: Council Appointments to Boards & Committees Resolution #152/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Councillor Nagy be appointed to the Cultural Advisory Committee for a term ending November 14, 2024: and, 2.That the following Members of Council be appointed to the following Boards and Committees for a term ending November 14, 2026: Accessibility Advisory Committee: Councillor Brenner Councillor Nagy Community Safety and Well-Being Advisory Committee Councillor Robinson Pickering Public Library Board Councillor Butt Property Review Committee Councillor Butt Waterfront Visionary Advisory Committee Councillor Brenner Councillor Nagy Carried 8.2 Corr. 16-23 Shaun Collier, Mayor & CEO, Town of Ajax Re: North East Pickering Carruthers Creek Watershed Agreement Resolution #153/23 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 16-23, from Shaun Collier, Mayor & CEO, Town of Ajax, dated March 30, 2023, regarding North East Pickering Carruthers Creek Watershed Agreement, be received for information. Carried 9.Report EC 04-23 of the Executive Committee held on April 3, 2023 9.1 Director, Community Services, Report CS 10-23 Don Beer Arena Parking Lot -Licence Renewal Agreement Council Decision: 1.That Report CS 10-23 regarding Don Beer Arena Parking Lot License Renewal Agreement be received; 2.That the Mayor and City Clerk be authorized to execute a licence renewal agreement with the Minister of Infrastructure – Ontario Infrastructure and Lands Corporation set out in Attachment 1 for a further five year term, retroactive from March 1, 2022 to February 27, 2027, subject to revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.2 Director, Operations, Report OPS 11-23 The Liverpool Road Limited Partnership Lease Agreement Renewal Council Decision: 1.That Report OPS 11-23 regarding the Liverpool Road Limited Partnership Lease Agreement Renewal be received; 2.That the Mayor and the City Clerk be authorized to execute the Lease Agreement for the for use of privately owned lands at 640 Liverpool Road and 609 Annland Street as a public parking lot, as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.3 Director, City Development & CBO, Report SUS 04-23 2022 Sustainable Pickering Year-in-Review Recommendation: That Report SUS 04-23, regarding the release of the 2022 Sustainable Pickering Year-in-Review, be received for information. Resolution #154/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 04-23 of the Executive Committee Meeting held on April 3, 2023 be adopted. Carried 10.Report PD 04-23 of the Planning & Development Committee held on April 3, 2023 10.2 Director, City Development & CBO, Report PLN 09-23 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 This item was referred back to staff at the Planning & Development Committee Meeting held on April 3, 2023. 10.3 Director, City Development & CBO, Report PLN 10-23 Official Plan Amendment Application OPA 20-001/P Zoning By-law Amendment Application A 05/20 Draft Plan of Subdivision Application SP-2020-01 Brock Road Duffins Forest Inc. (2055 Brock Road) Council Decision: That the applications for Official Plan Amendment OPA 20-001/P, Zoning By-law Amendment A 05/20, and Draft Plan of Subdivision SP-2020-03, submitted by Brock Road Duffins Forest Inc. for the subject lands municipally known as 2055 Brock Road, be denied. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #155/23 Moved by Councillor Butt Seconded by Councillor Pickles That Report PD 04-23, save and except for item 10.1, Report PLN 08-23, of the Planning & Development Committee Meeting held on April 3, 2023 be adopted. Carried 10.1 Director, City Development & CBO, Report PLN 08-23 The Municipal Comprehensive Review of the Durham Regional Official Plan City of Pickering Comments on the new draft Regional Official Plan A brief discussion period ensued between Members of Council regarding: •the language in the draft official plan being vague and requiring clarification; •concerns regarding the use of the wording “light rail transit”; •the importance of a fiscal impact study during an application processing stage to indicate the cost of the development prior to the application moving to the next stage; and, •the City’s need to have its own policies and criteria regarding consultation with indigenous communities. Resolution #156/23 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Council endorse the City of Pickering Comments on Envision Durham contained in Appendix I of Report PLN 08-23 on the new draft Regional Official Plan as draft comments and that final comments be provided following the April 24, 2023 Council Meeting; and, 2.That a copy of Report PLN 08-23 and Council’s resolution be forwarded to the Region of Durham as Pickering’s comments on the new draft Regional Official Plan. Carried on a Recorded Vote as Follows: Yes Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles No Councillor Brenner Councillor Robinson Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Mayor Ashe Resolution #157/23 Moved by Councillor Brenner Seconded by Councillor Robinson That the order of the agenda be changed to hear Item 12.2, Petticoat Creek Conservation Park – TRCA, as the next item of business. Carried 12.Motions and Notice of Motions 12.2 Petticoat Creek Conservation Park – TRCA A brief discussion period ensued between Members of Council regarding: •the Motion being an opportunity for partnership between the City and the Toronto and Region Conservation Authority (TRCA); and, •funds being included in the 2023 budget for the initiative. Resolution #158/23 Moved by Councillor Brenner Seconded by Councillor Robinson Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potential acquisition of Petticoat Creek Conservation Park by the City or Management Agreement of said property between the City and TRCA; 2.That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for the purpose of securing consulting services for a Business Case Analysis regarding the acquisition, appraisal valuation financing strategy, financial operating impacts including asset replacement strategy and/or Management Agreement of Petticoat Creek Conservation Park; 3.That Staff report back to Council, regarding the status of discussions with TRCA, by Q3 2023. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.Reports – New and Unfinished Business 11.1 Director, Finance & Treasurer, Report FIN 08-23 2023 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #159/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report FIN 08-23 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2023 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 11.2 Director, Finance & Treasurer, Report FIN 09-23 2023 Current & Capital Budget A question and answer period ensued between Members of Council and staff regarding: •the need to be fiscally responsible at a time when the cost of living is high; •the need to direct City funds towards providing services to residents and prioritizing a limited number of capital projects; •the need to use casino revenues to offset costs to taxpayers; •the proposed increase for the residential tax base; •impacts of inflation on the municipal budget; •the recommendation of the OLG to place the casino revenues received during the first year in a reserve due to financial uncertainty; •clarification regarding the financial strategy to fund capital projects through casino funds; •the challenges in using casino funds to fund the current budget; •the need to investigate a more creative and user friendly strategy to present the budget; •the steps that would be taken to complete capital projects that have been carried over from 2021 and 2022; •the possibility of providing an update to Council on the status of capital projects related to roads and playgrounds in the third quarter of this year; •the process conducted by MPAC on property assessment; and, •details regarding the City’s senior’s property tax credit program. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #160/23 Moved by Councillor Butt Seconded by Councillor Pickles 1.That Report FIN 09-23 regarding the 2023 Current & Capital Budget be received; 2.That the following budget recommendations be approved; a)That the 2023 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020), excluding Cost Centres 10205 and 10430, in the total amount of $72,086,268 be approved; i)That the 2023 Current Budget for Cost Centre 10205 (Programs) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $2,234,833 be approved; and, ii)That the 2023 Current Budget for Cost Centre 10430 (Animal Services) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $594,099 be approved; b)That the 2023 General Government Budget for grant expenditures, excluding the Community Grants to PARA Marine Search & Rescue and Royal Canadian Legion Branch #606, in the total amount of $348,082 be approved; c)That the 2023 Community Grant to PARA Marine Search & Rescue in the total amount of $7,877 be approved; d)That the 2023 Community Grants to Royal Canadian Legion Branch #606 in the total amount of $14,000 be approved; e)That the 2023 Gross Current Budget expenditures for City purposes in the amount of $62,794,821(excluding personnel costs and grant expenditures) less estimated current revenues of $70,392,404 (City revenues of $51,981,404 plus $16,000,000 for estimated casino gaming revenue, $1,911,000 for assessment growth plus Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm supplementary taxes of $500,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; f)That the $16,000,000 in estimated casino gaming revenues be transferred to the established Casino Reserve (8037); g)That the Capital from Current expenditure in the amount of $668,000 funded from property taxes be approved; h)That the Casino Reserve (8037) fund the expected Elexicon dividend decrease of $1,452,744; i)That the estimated Bill 23 DC funding shortfall of $3,500,000 be funded from the Casino Reserve (8037), if required; j)That the total final City levy under paragraphs 2. a), b), c), d), f), g), h) and i) above, plus an additional $760,000 for Asset Management Investment, for a total final levy of $82,162,832 being an increase of approximately 7.99 percent over the 2022 Budget, be approved; 3.That the 2023 Capital Budget for the City of Pickering with a Gross Expenditure of $58,899,668 be adopted as presented: a)That the following capital financing sources be approved as presented in the 2023 Capital Budget: Transfer from Current Fund to Capital Fund $ 668,000 Transfers from Reserves: Replacement Capital Reserve (8001) 419,000 Rate Stabilization Reserve (8007) 5,317,000 City Share DC Projects Reserve (8008) 2,751,800 Don Beer Arena Reserve (8012) 120,000 PRC Core Reserve (8013) 60,000 Vehicle Replacement Reserve (8016) 1,727,700 Sustainable Initiatives Reserve (8024) 119,000 Facilities Reserve (8026) 160,000 Fence Reserve (8028) 200,000 Minor Buildings Reserve (8029) 290,000 Tennis Reserve (8031) 588,500 Major Equipment Reserve (8032) 2,360,000 Library Building Reserve (8036) 110,000 Casino Reserve (8037) 4,533,700 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Cherrywood Reserve (TBD) 45,000 Transfers from Reserve Funds: 3rd Party Obligatory Reserve Fund (8200) $ 200,000 Parkland Reserve Fund (8501) 718,000 CCBB (previously FGT) Reserve Fund (8502) 6,664,000 CBC Obligatory Reserve Fund (8505) 489,026 Development Charge Reserve Funds (8600) 8,211,364 Community Facilities Reserve Fund (8700) 366,000 Capital Works Reserve Fund (8701) 187,000 Operations Centre Reserve Fund (8705) 3,231,800 Stormwater Mgmt. Reserve Fund (8707) 1,400,000 Seaton FIA Reserve Fund (8710) (194,046) Other: Internal Loan – 5 year $ 850,000 Debt – 10 year 526,700 Debt – 15 year 2,000,000 Debt – 20 year (3,024,376) DC Debt – 5 year 1,235,000 Donations 27,500 Federal Grants 12,542,000 Provincial Grants 500,000 Proceeds from Sale of Land 3,500,000 Total $58,899,668 b)That total external debt financed by property taxes and development charges of $3,761,700 for the projects identified in the 2023 Capital Budget, and as indicated in this report, in the amount of $1,235,000 for a period not to exceed 5 years, $526,700 for a period not to exceed 10 years, $2,000,000 for a period not to exceed 15 years be approved; c)That the internal loans in the amount of $850,000 be undertaken at the discretion of the Director, Finance & Treasurer; d)That projects identified in the 2023 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e)That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm year’s payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loans, debt charges or to reduce debt or internal loans not issued or transfer funds to the balloon payment reserve; f)That all Capital expenditures or portions thereof approved in the 2023 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g)That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; and, h)That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 4.That the Director, Finance & Treasurer be authorized to transfer: a)Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve (8034) and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (8007); 20 percent to the Facilities Reserve (8026); 5 percent to the Public Art Reserve (8038) and 50 percent to the City Share DC Projects Reserve (8008); b)Any surplus funds from the Emergency Operational Capital Needs Account (11100.503510) to the Facilities Reserve (8026); and, c)The revenue from the sale of used vehicles recorded in account (11100.406600) to the Vehicle Replacement Reserve (8016); 5.That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the plan accommodates any reallocation of 2023 current operating expenditures and revenues as required while maintaining the approved levy or to accommodate any labour relations settlements which also includes adjusting the Personnel related accounts and that the HCA amount under the proposed ADM 190 be applied to the Chief Administrative Officer and Directors and that any Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm revenue shortfall as a result of a provincial tax policy change be adjusted through the 2023 final tax rates; 6.That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s) and any unfinanced capital be funded from a transfer from reserves or reserve funds; 7.That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (11100.503000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (8002) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (8007) and that any shortfall from Payment-in-Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (8007); 8.That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year’s capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 9.That the Director, Finance & Treasurer be authorized to adjust the per kilometer travel expense reimbursement rate (last increased in 2022) with an effective date of May 1, 2023, from 0.61 cents per kilometre to 0.65 cents per kilometre for the first 5,000 kilometres and from 0.55 cents per kilometre to 0.59 cents per kilometre for travel beyond 5,000 kilometres; 10.That the Director, Finance & Treasurer be authorized to apply for all grant applications based on the 2023 Capital & Current Budget and prior year’s capital projects that have not started and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to; 11.That the Director, Finance & Treasurer be authorized at his discretion to close any capital or consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 12.That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Canada Community Benefit Fund (previously called the Federal Gas Tax) reporting Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm criteria from other sources including transfers of funds from reserves and reserve funds; 13.That the Director, Finance & Treasurer be authorized to: a)Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b)Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c)Restate the 2023 Current Operating and Capital Budgets to reflect: (i) any Council changes made at the April 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d)To process budget transfers during the fiscal year which do not change the overall approved property tax levy; 14.That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2023, however, a purchase order is still required; 15.That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 16.That Council approve the continuing engagement of the firm Watson & Associates Economists Ltd. to be used for fiscal impact studies and related works regarding City Centre project, Seaton, Cherrywood, Bill 23 and 109, and any other DC or CBC related matters; 17.That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants for any studies related to the reassessment or other property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management; 18.That the Director, Finance & Treasurer be authorized to review the City’s Reserve and Reserve Funds from the perspective of maximizing financial efficiency and flexibility related to the next term as it pertains to the funding Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm of capital projects and that the Director, Finance & Treasurer be authorized to transfer funds, close reserves and reserve funds and or rename reserves and reserve funds; 19.That the Director, Finance & Treasurer be authorized to transfer an amount up to $189,975 from the Casino Reserve to fund the net cost of the newly formed New Capital Facilities Team Cost Centre; 20.That Council authorize the establishment of the Cherrywood Reserve and that all planning and development fees related to this development be transferred to this reserve to allow for the use of Cherrywood Development application fees received to offset the costs incurred for this development; 21.That the Director, Finance & Treasurer be authorized to transfer an amount up to $315,760 from the Casino Reserve to establish the new Cherrywood Development Reserve, and that such funds will be returned to the Casino Reserve in any future year in which the revenues from the Cherrywood development activity exceed the cost of processing the development approvals; 22.That Council authorize the establishment of the Municipal Accommodation Tax (MAT) Reserve and that revenues collected from MAT (subject to Council’s approval of the tax) be transferred to this reserve and that the City’s share of the reserve be used to fund tourism capital infrastructure; 23.That Council authorize the establishment of the Parks Infrastructure Replacement Reserve and the funds from this reserve be used to replace parks infrastructure such as playground equipment, baseball diamonds and outfield fencing, and park upgrades; 24.That the Director, Finance & Treasurer be authorized to allocate the $760,000 in additional funding from the 2023 levy for asset management investment as follows: 1/3 to the newly established Parks Infrastructure Replacement Reserve; 1/3 to the Roads and Bridges Reserve Fund (8706); and 1/3 to the Facilities Reserve (8026); 25.That Council approve the annual transfer of funds from the WSIB Reserve when its year-end balance is greater than $4.0 million, and that these excess funds be transferred to the WSIB Excess Indemnity Reserve Fund (8702); 26.That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 27.That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (10325.404500.9480) and other incentives and rebates account (10325.406551) to the Reserve for Sustainable Initiatives; 28.That Council amend the Community Grant policy as follows: a)That the grant application deadline date for the 2024 Community Grant Program be October 27, 2023 to give community groups sufficient time to complete their applications; and, b)That any organization’s application shall be deemed as ineligible if the grant request is to fund any activities or expenses that is for the direct or indirect support of or opposition to, any political party or candidate for public office; 29. That Council add the following asphalt resurfacing projects to the 2023 Capital Budget in the total amount of $745,000 to be funded from the Canada Community Benefit Reserve Fund (previously called the Federal Gas Tax); Street Project Budget Gwendolyn Street Asphalt Resurfacing - Rouge Valley Drive to Fawndale Road $270,000 Petunia Place Asphalt Resurfacing - Gwendolyn Street to North Terminus 105,000 Flaconcrest Drive Asphalt Resurfacing - Dunbarton Road Rambleberry Avenue 255,000 Fuschia Lane Asphalt Resurfacing – Grenoble Boulevard to Modlin Road 115,000 Total $745,000 30.That Council approve the 2023 Low Income Seniors & Persons with Disabilities grant amount to be increased from $525 to $535 per household; 31.That Council direct the Treasurer to submit future years’ budgets for the remainder of the term with the priority focus on the health and safety of Pickering residents and staff through asset management investments; 32.That Council approve Attachment 3, Council Compensation Policy with an effective date of January 1, 2023; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 33.That Council approve the international travel by the Division Head, Information Technology and Supervisor, Network Support to attend the 2023 Dell World conference in Las Vegas and that the travel costs not exceed $1,100 per person; 34.That the attached draft By-law to amend By-law No. 6191/03 to reduce the Basic Tennis (Resident) Family annual membership fee from $1,385 (plus HST) to $1,149 (plus HST) in Schedule I of the Summary of Fees and Charges 2023 be enacted; 35.That Council approve an increase in the Information Technology Division budget (10405) in the amount of $37,000 to reflect the building related costs associated with their occupancy of the former Fire Hall Administration building and these costs be funded by a corresponding reduction in the General government contingency account (503500) in the same amount and that the Treasurer be authorized to allocate the building related costs to the appropriate expense accounts; 36.That Council approve that $50,000 be added to the General Government Consulting account (502230) to undertake a business case analysis regarding either the acquisition or the establishment of a management agreement with TRCA for the Petticoat Creek Conservation Park and that this cost be funded from the Rate Stabilization Reserve (8007); 37.That Council approve the hiring of Watson & Associates Economists Ltd., for the amount of $50,000, to undertake the consulting work required to inform the City’s approach to future infrastructure needs (Cherrywood), with the goal that “Growth Should Be Pay for Growth”; 38.That Council approve a grant to the Pickering Canadian Caribbean Cultural Association for a “Seniors Tea Party” and that $1,500 be provided for event costs such as food, entertainment and promotion and $1,710 be provided to cover rent and associated rental fees and these costs be funded from the General Government Grants to Organizations – Contingency Account; 39.That the Director, Finance & Treasurer be authorized to fund from the contingency account (503500), additional personnel costs of staff from the Engineering Services and Corporate Services Department associated with recruitment, if required; 40.That Council authorize project C10325.2201 for EV charging stations at Chestnut Hill Development Recreation Complex, as included in the 2022 Capital Budget, be increased from $80,000 to $155,000 and that a $70,000 grant (from ZEVIP) be applied, resulting in a City Net cost of $85,000 that is Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm $5,000 higher than the 2022 budgeted amount and that the additional $5,000 be funded from a transfer from the Rate Stabilization Reserve; 41.That the Chief Administrative Officer be authorized to change the dedicated Cherrywood Development Team staffing model, as proposed in the 2023 current budget to a hybrid approach involving external consulting services and in-house City staffing to meet project timelines and that the consulting costs be funded from the unspent personnel expenditures. 42.That Council approve the cancellation of the following previously approved Capital projects: a) C10250.2204 - Enclosed Trailer – New – $32,000; b) C10320.2132 - $230,000 - Village Green Seaton P-105; c)C10320.2133 - $120,000 - Village Green Seaton P-106; d) C10320.2138 - $440,000 - Neighbourhood Park Seaton P-107; e) C10320.2219 - $637,900 - Neighbourhood Park Seaton P-109; f)C10320.2227 - $289,900 - Village Green Seaton P-108; g)C10320.2228 - $266,700 - Village Green Seaton P-110; h) C10320.2229 - $197,200 - Village Green Seaton P-111; and, 43. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motions) Resolution #161/23 Moved by Councillor Butt Seconded by Councillor Pickles That Items 2 a) i), 2 a) ii), 2 c), and 2 d) of the main motion be divided in order that they may be voted on separately. Carried Item 2 a) i) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #162/23 Moved by Councillor Butt Seconded by Councillor Pickles Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm That the 2023 Current Budget for Cost Centre 10205 (Programs) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $2,234,833 be approved; Carried Item 2 a) ii) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #163/23 Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Current Budget for Cost Centre 10430 (Animal Services) expenditure for personnel costs, consisting of salaries and wages (Account 501000), overtime (Account 501010) and employee benefits (Account 501020) in the total amount of $594,099 be approved; Carried Item 2 c) now being before Council: Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #164/23 Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Community Grant to PARA Marine Search & Rescue in the total amount of $7,877 be approved; Carried Item 2 d) now being before Council: Having previously declared a conflict of interest, Councillor Cook did not vote on the following item. Resolution #165/23 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Pickles That the 2023 Community Grants to Royal Canadian Legion Branch #606 in the total amount of $14,000 be approved; Carried The remaining items of the main motion were then Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson 11.3 Director, Finance & Treasurer, Report FIN 11-23 2023 Tax Rates and Final Tax Due Dates for All Tax Classes Resolution #166/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Report FIN 11-23 of the Director, Finance & Treasurer regarding the 2023 tax rates be received; 2.That the 2023 tax rates for the City of Pickering be approved as contained in Schedule “A” of the By-law attached hereto; 3.That the tax levy due dates for the Final Billing be June 27, 2023 and September 27, 2023; 4.That the attached By-law be approved; 5.That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 6.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 11.4 Director, Community Services, Report CS 11-23 Chestnut Hill Developments Recreation Complex Arena Desiccant Dehumidification Unit Resolution #167/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Report CS 11-23, regarding Chestnut Hill Developments Recreation Complex Arena Desiccant Dehumidification Unit, be received; 2.That staff be directed to retain the services of A.C.E. Services to complete the necessary repairs in accordance with Purchasing Policy PUR-010, Section 12, Emergency Purchase; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $217,000.00, as approved for in the 2023 Capital Budget from the Rate Stabilization Reserve; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions indicated in this report. Carried 11.5 Director, Engineering Services, Report ENG 04-23 Asphalt Resurfacing on Various City Streets -Tender No. T2023-1 Resolution #168/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Tender No. T2023-1 for Asphalt Resurfacing on Various City Streets as submitted by Viola Management Inc. in the total tendered amount of $3,296,229.21 (HST included) be accepted; 2.That Council authorize the consulting and professional services of GHD Ltd. for both Geotechnical Investigation Reports and Materials Testing Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Services as required, based on unit rates submitted, at an estimated cost of $155,414.55 (HST included) in accordance with Purchasing Policy Item 10.03 (c); 3.That the total gross project cost of $3,850,016.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $3,467,059.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,467,059.00 as approved in the 2023 Roads Capital Budgets to be funded by a transfer from the Federal Gas Tax Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.6 Director, Engineering Services, Report ENG 05-23 Road Servicing Agreement with Tribute (Liverpool) Limited -Walnut Lane Extension – Construction Component Resolution #169/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That the City of Pickering enter into a Road Servicing Agreement with Tribute (Liverpool) Limited to facilitate for the construction of the Walnut Lane extension between Kingston Road and Liverpool Road; 2.That the Mayor and City Clerk are hereby authorized to execute the Road Servicing Agreement between the City of Pickering and Tribute (Liverpool) Limited in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services and the Director, Corporate Services & City Solicitor; 3.That Council authorize the Director, Finance & Treasurer to finance the gross project cost of $8,778,120.00 (HST included) and net project cost of $7,904,969.00 (net of HST rebate) as outlined in the Road Servicing Agreement and approved in the 2022 and 2023 Capital Budgets as follows: a)the sum of $1,976,242.00 to be funded from the City’s DC Share Reserve; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm b)the sum of $5,928,727.00 to be funded from the Development Charges Transportation Reserve Fund; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.7 Director, Operations, Report OPS 13-23 Running Track Replacement at Beverley Morgan Park and St. Mary Park Second Stage Quotation No. RFQQ2023-4 Resolution #170/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Second Stage Quotation No. RFQQ2023-4 for Running Track Replacement at Beverley Morgan Park and St. Mary Park submitted by FieldTurf Inc. in the amount of $925,131.00 (HST included) be accepted; 2.That the total gross project cost of $1,049,431.00 (HST included), including the amount of the quotation, contingency, consulting and other associated costs, and the total net project cost of $945,045.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of $945,045.00 as approved in the 2022 and 2023 Capital Budgets as follows: a)The sum of $400,000.00 from the Parkland Reserve Fund as approved in the 2022 Capital Budget be increased to $447,133.00; b)The sum of $497,912.00 from the Casino Reserve as approved in the 2023 Capital Budget; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.8 Director, Operations, Report OPS 14-23 Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works -Tender T2023-3 Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #171/23 Moved by Councillor Brenner Seconded by Councillor Nagy 1.That Tender T2023-3 for Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works, as submitted by Mianco Group Inc. in the amount of $707,323.50 (HST included), be accepted; 2.That the total gross project cost of $861,004.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $775,361.00 (net of HST rebate), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of $775,361.00 as approved in the 2020, 2021 and 2023 Capital Budgets as follows: a)The sum of $515.361.00 from the Tennis Reserve Fund as approved in the 2020, 2021 and 2023 Capital Budgets; b)The sum of $50,000.00 from the Rate Stabilization Reserve Fund as approved in the 2020 Capital Budget; c)The sum of $200,000.00 from the Federal Gas Tax Reserve Fund as approved in the 2021 Capital Budget; d)The sum of $10,000.00 from donations received and included in the 2021 Capital Budget; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12.Motions and Notice of Motions 12.1 Opposition to a Pickering Airport and Utilization of Resources A discussion and question and answer period ensued between Members of Council and staff regarding: •the possibility of the future study by the Ministry of Transportation on the federal lands illustrating that there may not be a need for an airport in Pickering; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm •the importance of green infrastructure and the need to think outside the box; •the need to stop using City resources on promoting an airport in Pickering; •the future study by the Ministry of Transportation being in its preliminary stages and the length of the study potentially outliving the current Term of Council; •the potential to embrace multiple uses on the federal lands and the agricultural sector being an economic driver in the Region; •the Council Resolution passed in 2017 relating to the airport; •the reasoning for the Province to announce a new study on the feasibility of an airport in Pickering; •whether the City had spent funds on promoting an airport in Pickering since the start of the COVID-19 pandemic; •whether there were any studies conducted on whether the lands were class A farmland; •the land leases paid by the residents of the federal lands; •whether the Motion had potential to weaken the argument for a need of a High Frequency Railway station in Pickering; •whether the Motion would negatively impact growing the employment sector in the innovation corridor and future employment lands; •the economic benefit of an airport for Pickering; •the tax rate for farmland in comparison to the tax rate for commercial lands; and, •the Motion being premature and the need to await the results of the new study announced by the Ministry of Transportation. Resolution #172/23 Moved by Councillor Nagy Seconded by Councillor Cook WHEREAS, in May 2016, Transport Canada awarded a contract to KPMG to undertake a Pickering Lands Aviation Sector Analysis to update the supply and demand forecasts of the 2010 Needs Assessment Study: Pickering Lands and to develop and assess type and role options for a future airport and provide an economic impact report; And Whereas, on October 10, 2017, Pickering Council passed Resolution #355/17 declaring that “the Federal Government be advised that the City of Pickering supports the development of an airport in Pickering, subject to the results identified in the Aviation Sector Analysis – Pickering Airport Study and the appropriate Environmental Assessments”; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, Toronto Pearson International’s current Master Plan, published in December 2017, stated that Pearson’s runway capacity would be “sufficient to 2037” without adding the already approved sixth runway; And Whereas, the KPMG analysis was completed in 2019 and the Supply and Demand analysis found that, for the study’s 2016-2036 planning horizon, “there will be sufficient capacity in the southern Ontario airports system … without the requirement to build a new airport”, and KPMG reached this conclusion without considering the effects of climate change and its future impacts on aviation; And Whereas, KPMG cautioned that there was “a significant level of uncertainty” around scenarios that examined types of airports offering services other than commercial passenger services, that the scenarios were “exploratory in nature”, and that “conclusions cannot be drawn” from those exercises; And Whereas, on December 16, 2019, the Council of the City of Pickering endorsed a Climate Change Declaration resolution that undertook to “strive for a reduction in greenhouse gas emissions to reduce the local and global impacts of climate change”; And Whereas, then Transport Minister Marc Garneau wrote to Durham Regional Chair John Henry on March 25, 2020, to confirm KPMG’s finding of “no immediate need for additional airport capacity in the Greater Toronto Area” and that “any decision on the future of the Pickering Lands must be based on a sound business case…”; Now therefore it be it resolved: 1.That based on KPMG’s conclusion that a sound supply-and-demand business case could not be made for a Pickering airport up to 2036, and based on the City’s declared intention to reduce its greenhouse gas emissions, the Council for The Corporation of the City of Pickering does not support an airport on the Pickering Lands; and that no further resources and/or funds be utilized to promote an airport on the Pickering Lands; and that the City of Pickering continue to endorse support for a High Frequency Rail option with a station located in Green River as the preferred transportation network; and, 2.That this resolution be forwarded to the Minister of Transport Canada, Omar Alghabra, and to Pickering-Uxbridge MP O’Connell, as well as to MPs Anandasangaree, Carrie, Holland, Jaczek, Turnbull, and O’Toole; to Durham and York regional councils, and to Scarborough East councillors; and to the municipal councils of Ajax, Markham, Oshawa, Scugog, Stouffville, Uxbridge, Vaughan, and Whitby. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried Later in the Meeting (See Following Motions) Resolution #173/23 Moved by Councillor Nagy Seconded by Councillor Cook That Item 1 of the main motion be divided into three separate parts in order that they may be voted on separately. Carried Item 1 a) now being before Council: Resolution #174/23 Moved by Councillor Nagy Seconded by Councillor Cook That based on KPMG’s conclusion that a sound supply-and-demand business case could not be made for a Pickering airport up to 2036, and based on the City’s declared intention to reduce its greenhouse gas emissions, the Council for The Corporation of the City of Pickering does not support an airport on the Pickering Lands; Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Councillor Robinson Abstain Mayor Ashe Item 1 b) now being before Council: Resolution #175/23 Moved by Councillor Nagy Seconded by Councillor Cook That no further resources and/or funds be utilized to promote an airport on the Pickering Lands; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Councillor Robinson Abstain Mayor Ashe Item 1 c) now being before Council: Resolution #176/23 Moved by Councillor Nagy Seconded by Councillor Cook That the City of Pickering continue to endorse support for a High Frequency Rail option with a station located in Green River as the preferred transportation network; Carried Unanimously on a Recorded Vote The remaining Item 2 of the main motion was then Carried 12.3 Federation of Canadian Municipalities – Election to the Board of Directors A question and answer period ensued between Members of Council and staff regarding: •the eligibility criteria to be a Director for the Federation of Canadian Municipalities (FCM); •whether there would be an election taking place at the annual FCM meeting; and, •the costs that would be borne by the City and using the Member’s conference budget for this purpose. Resolution #177/23 Moved by Councillor Cook Seconded by Councillor Robinson WHEREAS, the Federation of Canadian Municipalities (FCM) represents the interests of member municipalities on policy and program matters that fall within federal jurisdiction; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the united voice required to carry the municipal message to the federal government; and, And Whereas, FCM’s Annual General Meeting (AGM) is held in conjunction with the Annual Conference and Trade Show, followed by the election of FCM’s Board of Directors; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1.Endorses Mara Nagy to stand for election on FCM’s Board of Directors for the period starting in June 2023 and ending June 2024; and, 2.That the City assumes all costs associated with Mara Nagy attending FCM’s Board of Directors meetings. Carried 12.4 Support for the Bill 74, Missing Persons Amendment Act, 2023 A brief discussion period ensued between Members of Council regarding: •providing protection to vulnerable persons which could include a person with autism, Alzheimer's disease, or dementia; and, •initiating an emergency response plan using the amber alert system. Resolution #178/23 Moved by Councillor Cook Seconded by Councillor Brenner WHEREAS, there is a gap in our current emergency alert system that needs to be addressed; And Whereas, the Missing Persons amendment Act will allow the Ontario Provincial Police (OPP), in accordance with a request from an officer, to send a targeted, regional emergency alert for any vulnerable person who goes missing from home, which could include a person with autism, Alzheimer's disease, or dementia. This fills an important gap in the existing emergency alert system, which can currently only be issued for an abducted child under the age of 17; And Whereas, a vulnerable person’s alert would help ensure the safety of our loved ones in a situation where time is critical; Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm And Whereas, several municipal councils, including, Brighton, Midland, Bonfield Township, Cobourg and Mississauga and several others, have passed resolutions calling for a new emergency alert to protect our loved ones; And Whereas, April is Autism Awareness month; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Supports Bill 74, Missing Persons Amendment Act, 2023; and, 2.That a copy of this Motion be forwarded to Pickering-Uxbridge MP O’Connell, MPP Bethanfalvy, Hamilton MPP Monique Taylor, Durham and York Regional Councils, and to the Municipal Councils of Ajax, Markham, Oshawa, Scugog, Stouffville, Uxbridge, and Whitby. Carried 13.By-laws 13.1 By-law 8008/23 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 13.2 By-law 8009/23 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2023 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for all realty tax classes. Resolution #179/23 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8008/23 through 8009/23 be approved. Carried 14.Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it pertains to a Citizen Appointment to the Committee of Adjustment. Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 14.1 Citizen Appointment to the Committee of Adjustment Resolution #180/23 Moved by Councillor Nagy Seconded by Councillor Cook That Sakshi Sood Joshi be appointed to the Committee of Adjustment for a term ending November 14, 2026 or until a successor is appointed. Carried 15.Other Business 15.1 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding a strategy that prioritizes the use of casino revenues for the betterment of taxpayers. 15.2 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding expanding the use of space agreements within Durham Region schools. 15.3 Councillor Robinson gave Notice of Motion that she would be bringing forward regarding Pride events and drag shows. 15.4 Councillor Butt thanked the Pickering Islamic Centre for the donations made to St. Paul's on-the-Hill Community Food Bank. 15.5 Councillor Brenner gave Notice of Motion that he would be bringing forward regarding a new Standing Committee structure. 15.6 Councillor Brenner gave Notice of Motion that he would be bringing forward regarding the creation of a centre of excellence for the agricultural sector in Pickering. 15.7 Councillor Brenner gave Notice of Motion that he would be bringing forward on entering into discussions with the Ministry of Transportation on noise attenuation walls on Toynevale Road. 15.8 Councillor Brenner noted that on May 6, 2023 the City’s animal services staff would be administering an affordable rabies and microchip program at the Chestnut Hill Developments Recreation Complex. 16.Confirmation By-law Council Meeting Minutes April 24, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm By-law Number 8010/23 Councillor Cook, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 24, 2023. Carried 17.Adjournment Moved by Councillor Pickles Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 11:53 p.m. Dated this 24th of April, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 1 Present: Mayor Kevin Ashe Councillors: M.Brenner L. Cook M.Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S.Douglas-Murray - Director, Community Services J. Eddy -Director, Human Resources B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk J.Litoborski -(Acting) Manager, Municipal Law Enforcement Services K. Senior -Manager, Accounting Services R. Perera -Deputy Clerk C. Hodge -Senior Coordinator, Development Liaison 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. Moved by Councillor Pickles Seconded by Councillor Brenner That the order of the agenda be changed to bring forward Item 4.9, Report FIN 10-23, as the first item of business under section 4, Matters for Consideration. Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 2 Carried 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Elder David Grey Eagle, Toronto Resident Re: Lack of Consultation with the Indigenous Community Elder David Grey Eagle, Toronto Resident, appeared before the Committee to speak to a lack of consultation with the Indigenous community. Elder David Grey Eagle stated that he was the ambassador and special envoy to the special Chief of the Ojibwe Nation and added that he was the lone carrier of the 1876 peace and friendship medal given to his family by James Munroe. He advised that the City was required to make treaty with the Mississaugas of Scugog Island and that as no treaty had been made, that the City was trespassing and did not have jurisdiction to pass laws. 3.2 Inspector Shaun Carter, Durham Regional Police Service Acting Staff Sergeant Jason Fisher, Durham Regional Police Service Acting Sergeant David Ricard, Durham Regional Police Service Re: Report BYL 05-23 Nuisance Activities Acting Sergeant David Ricard, Durham Regional Police Service, appeared before Council for questions related to Report BYL 05-23. A question and answer period ensued between Members of the Committee and Sergeant Ricard regarding: •whether there would be a positive impact to resident’s safety in the target areas; •whether a nuisance by-law had impact on the success rate of receiving convictions through legal proceedings in the municipalities where a nuisance by-law was already in place; •concerns regarding Section 7.e of the By-law and whether the Section allowed for misuse of the provision to remove individuals from a premise without due cause; and, •whether there were provisions to charge persons who wrongfully ask someone to leave a premise without just cause. Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 3 4.Matters for Consideration 4.9 Director, Finance & Treasurer, Report FIN 10-23 2022 Year End Audit (Interim) Lilian Cheung, Partner, Deloitte, appeared before the Committee to provide an overview of the 2022 year end interim audit. Ms. Cheung noted that the audit plan outlined the scope of work and the initial assessment of the audit risk areas. She noted that the audit plan and the scope of work was consistent with prior years and that the results of the audit and the draft financial statements would be presented to Council in the fall of 2023. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1.That the Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information; and, 2.That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Master Services Agreement, set out in Attachment 2 to this report, on behalf of the City. Carried 4.1 Director, Corporate Services & City Solicitor, Report BYL 05-23 Nuisance Activities Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Report BYL 05-23 regarding nuisance activities be received; 2.That the amendment of the Nuisance By-law 7773/20 be enacted as per Attachment 1 to this Report; 3.That the amendment of the Noise Control By-law 6834/08 be enacted as per Attachment 2 to this Report; and, Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 4 4.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried 4.2 Director, Corporate Services & City Solicitor, Report CLK 05-23 Pregnancy and Parental Leave Policy for Members of Council Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Report CLK 05-23 regarding a Pregnancy and Parental Leave Policy for Members of Council be received; and, 2.That the draft Policy included as Attachment #1 to CLK 05-23 be approved. Carried 4.3 Director, Corporate Services & City Solicitor, Report CLK 06-23 Procedure By-law Review and Updates Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Report CLK 06-23 regarding the Procedure By-law Review and Updates be received; 2.That the draft By-law, included as Attachment #1 to CLK 06-23, be approved and enacted; and, 3.That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Note: The disposition of this matter was determined through the following referral motion: Moved by Councillor Brenner Seconded by Councillor Robinson Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 5 1.That Report CLK 06-23 regarding the Procedure By-law Review and Updates be referred to the City Clerk to provide an opportunity for Members of Council to engage with the City Clerk to discuss proposed updates; and, 2.That the City Clerk Report back to the June 5, 2023 Executive Committee Meeting. Carried 4.4 Director, Community Services, Report CS 09-23 Community Festivals and Events Policy -CUL 070 Community Festivals and Events Policy Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Council endorse the revisions in CUL 070 Community Festivals and Events Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Community Services, Report CS 12-23 Chestnut Hill Developments Recreation Complex Office/Storage Space -Skate Canada Pickering Skating Club -Ajax Pickering Raiders Minor Hockey Association -Ajax Pickering Ringette Association -Durham West Girls Hockey Association -Pickering Swim Club Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 6 Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Raiders Minor Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls Hockey Association set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 6.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Community Services, Report CS 13-23 Millpond Meadow, Pickering Museum Village – Artist Selection -Commission of Public Art Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Council endorse that the commission of public art for Millpond Meadow at Pickering Museum Village be awarded to Sean Procyk and Sarah Fuller of Bluff Studio in the amount of $80,000.00 (HST Included); Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 7 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 as approved in the 2023 Current Budget as follows: a)the sum of $36,021.00 to be funded by the Healthy Communities Initiative, Community Foundations of Canada; b)the sum of $36,021.00 to be funded by the Building Communities Through Art and Heritage, Legacy Fund, Government of Canada; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Bluff Studio and the City of Pickering, set out in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.7 Director, Community Services, Report CS 14-23 Artist Selection Digital Art, Log Barn Permanent Exhibit -Pickering Museum Village A question and answer period ensued between Members of the Committee and staff regarding: •the location where the exhibits would be showcased and whether the exhibits would be in the way of the restoration work underway at the Pickering Museum Village; and, •whether there were risks for the exhibits to incur damage from graffiti. Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Council endorse that the commission of public art for the Pickering Museum Village log barn permanent exhibit be awarded to Oddside Arts in the amount of $38,000.00 (HST included); Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 8 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $38,000.00 from the Government of Canada, Department of Canadian Heritage, Digital Access to Heritage Grant; 3.That the Mayor and City Clerk be authorized to execute the Letter of Understanding between Oddside Arts and the City of Pickering, set out in Attachment 3, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Community Services, Report CS 15-23 Request for Proposal for Municipal Facility Waste Collection Services A brief question and answer period ensued between Members of the Committee and staff regarding: •whether the City could ask the Region to waive the costs associated with the program in light of the casino revenue sharing agreement between the City and the Region; and, •whether the City could extend the contract with Miller Waste Systems. Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That proposal for Request for Proposal No. RFP2023-1 submitted by Miller Waste Systems for Municipal Facility Waste Collection Services in the amount of $374,779.60. (excluding HST) be accepted; 2.That Council authorize the Director, Finance & Treasurer to finance Year 1 (2023) of the Municipal Facility Waste Collection Services in the amount of $62,308.00 (net of HST rebate) from Property Taxes as approved in the 2023 Current Budget; 3.That financing for 2024 to 2025 of the Proposal be provided in the annual Current Budgets, for a total amount of $319,068.00 (net of HST rebate); and, Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 9 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.10 Director, Operations, Report OPS 12-23 Supply & Delivery of Various 4 and 5 Ton Trucks Quotation No. RFQQ2022-7A A question and answer period ensued between Members of the Committee and staff regarding: •the number of trucks being purchased and how many were equipped with snow plows and wings; •the size of the wings attached to the trucks; and, •whether the trucks were able to lift their blade when crossing intersections to ensure that snow was not left on the road blocking the intersections and in the windrows when the trucks were going through residential areas;. Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe 1.That Quotation No. RFQQ2022-7A submitted by Viking Cives Ltd, in the amount of $3,196,620.00 (HST excluded) be accepted; 2.That the total gross project cost of $3,612,181.00 (HST included), and that the total net project cost of $3,252,881.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,252,881.00, as provided for in the 2022 and 2023 Capital Budgets as follows: a)The sum of $811,816.00 to be funded from the Vehicle Replacement Reserve; b)The sum of $1,596,065.00 to be funded from the Development Charges –Other Services Related to a Highway Reserve Fund; c)The sum of $840,000.00 from approved 2023 Capital Budget be increased to $845,000.00 and that the financing source be revised to a 5-Year Internal Loan; and, Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 10 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.11 Director, City Development & CBO, Report PLN 11-23 Film Industry Overview of Film & Television Industry A question and answer period ensued between Members of the Committee and staff regarding: •the revenue raised to date by the City through the film and television industry; •whether there were any municipal services provided by the City on the Back Lot lands; and, •benefits of the initiative and the non-residential tax base revenue brought to the City. Recommendation: Moved by Councillor Pickles Seconded by Mayor Ashe That Report PLN 11-23 of the Director, City Development & CBO, being an overview of the City’s Film & Television work program, be received for information. Carried 5.Other Business 5.1 Councillor Robinson spoke to two alleged incidents in the universal changerooms located inside the Chestnut Hill Developments Recreation Complex involving the capturing of photographs of attendees inside the changeroom and observation of an older male entering the universal changeroom soon after the entrance of young girls. A discussion and question and answer period ensued between Members of the Committee and staff regarding: •whether the universal change rooms could be separated for boys and girls or whether members could be stopped from entering the universal change rooms; •the age requirements for children to be accompanied by an adult when entering the changerooms; Executive Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 11 •the need to file an incident report so that staff could investigate the matter and take appropriate action; and, •limiting the rights of those members who need to accompany individuals with disabilities, or family members, into the changerooms should restrictions of this nature be implemented. 6.Adjournment Moved by Mayor Ashe Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 3:04 p.m. Special Council Meeting Minutes May 1, 2023 Hybrid Electronic Meeting Council Chambers 6:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner L. Cook M. Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Cassel -City Clerk C. Rose -Chief Planner N. Surti -Manager, Development Review & Urban Design R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Catherine Parkes, Clarington Resident Minister’s Zoning Order Request -Southbridge Care Homes (Orchard Villa Long-Term Care) -1955 Valley Farm Road Catherine Parkes, Clarington Resident, appeared before Council to speak to the Minister’s Zoning Order Request for Southbridge Care Homes. She stated that her father was a resident of Orchard Villa who had passed away during the COVID-19 pandemic. She detailed an incident in March 2020, prior to Orchard Villa closing Special Council Meeting Minutes May 1, 2023 Hybrid Electronic Meeting Council Chambers 6:00 pm its doors to visitors due to the COVID-19 Pandemic, where her father was taken to Lakeridge Health Hospital due to numerous failed attempts of administering a catheter by a Personal Support Worker (PSW ) at Orchard Villa. She stated that earlier during the same day, she had visited her father and discovered that he had not been given food and was in pain due to failed attempts of inserting a catheter by a PSW. Ms. Parkes noted that she had requested that a nurse administer the catheter instead, however, this did not occur and her father was later taken to Lakeridge Health Hospital due to the high level of pain he was experiencing. She stated that it only took a few minutes for the nurses at the Lakeridge Health Hospital to administer the catheter, and noted that as Orchard Villa had forgotten to send a wheelchair for her father, he was left waiting at Lakeridge Health for 12 hours without any food as the transport ambulances were unavailable. She stated that her father was only a resident at Orchard Villa for six months, and noted other incidents where her father was not given food for multiple days during his time there. Ms. Parkes spoke to the MZO request and referred to Section 101.e) of the Fixing Long-Term Care Act which accounts for the consideration of past conduct of an institution when issuing new licenses and stated that Southbridge Care Homes did not meet this requirement to receive new licenses. She stated that the publicly available recent incident reports for Orchard Villa illustrated that nothing had been learned or gained from what had transpired during the pandemic. In conclusion, Ms. Parkes asked that the Minister of Municipal Affairs & Housing and Council decline the MZO. A brief question and answer period ensued between Members of Council and Ms. Parkes regarding: •whether Southbridge Care Homes was seeking MZOs to expand their locations in other municipalities; and, •whether there were any current investigations underway pertaining to Orchard Villa. 3.2 June Morrison, Pickering Resident Minister’s Zoning Order Request -Southbridge Care Homes (Orchard Villa Long-Term Care) -1955 Valley Farm Road June Morrison, Pickering Resident, joined the meeting via audio connection to speak to the Minister’s Zoning Order Request for Southbridge Care Homes. She noted that she was at the forefront of advocacy during the COVID-19 pandemic as it related to the care of elders and briefly discussed the findings of the military report that was conducted on Orchard Villa. Ms. Morrison noted that her father was a victim of COVID-19 while residing in Orchard Villa and May 3rd of this year marked the third anniversary of his passing. She noted that his death left her devastated as she knew that he had suffered more than he needed to. She added that soon the baby boomer population would be in need of temporary or long-term Special Council Meeting Minutes May 1, 2023 Hybrid Electronic Meeting Council Chambers 6:00 pm housing with elder care programs, and stated that she would like the government to implement a program similar to the paid family caregiver program being offered by the government of Newfoundland and Labrador. Ms. Morrison spoke to issues surrounding the handling of the COVID-19 Pandemic by Orchard Villa including the loss of resident’s rights to leave the property and forced dining arrangements which effected the mental well-being of residents. She also spoke to numerous incidents where her father had not eaten for days and that Orchard Villa had failed to hospitalize him. Ms. Morrison referred to the letter submitted by Dr. Patricia Spindel to the City of Pickering and noted that seniors deserved better options than the ones being offered by the Ministry of Long-term Care or Southbridge Care Homes. She further added that given all the reports that were conducted on Orchard Villa, Southbridge Care Homes had not yet attempted to rectify the issues through a public report and discussed the need for the Minister of Long-Term Care to engage the Minister of Municipal Affairs & Housing to advocate for the refusal of this MZO. In concluding her delegation, she stated her opposition to the MZO. A brief question and answer period ensued between Members of Council and Ms. Morrison regarding the recommendations of the independent commissioner’s report that was conducted on Orchard Villa during the COVID-19 Pandemic. 3.3 Abdullah Mir, Pickering Resident Minister’s Zoning Order Request -Southbridge Care Homes (Orchard Villa Long-Term Care) -1955 Valley Farm Road Abdullah Mir, Pickering Resident, appeared before Council to speak to the Minister’s Zoning Order Request for Southbridge Care Homes. Mr. Mir stated that 78 people had passed away while residing in Orchard Villa due to the COVID-19 Pandemic which had altered the lives of their loved ones. He stated that it was evident that profits mattered to Southbridge Care Homes more than the wellbeing of their residents and noted that that they were now seeking to expand their facility with little evidence that they would prioritize the residents over profits. He commented that MZOs were not democratic as they overrode the decision-making powers of Pickering City Council. Mr. Mir spoke to the need for more long-term care homes in the community where there is respect and the highest level of care provided to the residents facilitated in a community-oriented manner. In concluding his delegation, he asked Council to refuse the MZO. 3.4 Caroline Wells, Families of Orchard Villa LTCH Pickering Minister’s Zoning Order Request -Southbridge Care Homes (Orchard Villa Long-Term Care) 1955 Valley Farm Road Caroline Wells, Families of Orchard Villa LTCH Pickering, appeared before Council to speak to the Minister’s Zoning Order Request for Southbridge Care Special Council Meeting Minutes May 1, 2023 Hybrid Electronic Meeting Council Chambers 6:00 pm Homes. Ms. Wells stated that her father had passed away during the COVID-19 pandemic while residing at Orchard Villa and that she was not made aware that he had tested positive for COVID-19 or that his condition had deteriorated. She spoke to numerous medical incidents experienced by her father while residing at Orchard Villa including numerous falls, cases of sepsis, one that led to kidney failure as he was not sent to a hospital for medical care. She spoke to abuse allegations and that they were not investigated by Orchard Villa. Ms. Wells stated that she did not believe Orchard Villa should receive an MZO and referred to findings of incident reports relating to falls, temperature controls, and abuse allegations. She stated that they did not have adequate plans in place to assure the wellbeing of their residents during an emergency and noted that long-term care homes were required to have an individual plan for each resident. In concluding her delegation, she noted that it was apparent that nothing had changed and that she hoped the MZO was not passed. 4.Matters for Consideration 4.1 Minister’s Zoning Order Request -Southbridge Care Homes (Orchard Villa Long-Term Care) 1955 Valley Farm Road A discussion period ensued between Members of Council regarding: •the inadequate timeframe provided by the Province of three days for the City to provide a response by April 27, 2023; •the lack of evidence that consultation with the community or the families of the residents of Orchard Villa had been conducted; •the Ministry not following normal City process in requesting comment from the City as stated in CAO Correspondence 35-23 attached to the meeting agenda; •lack of time or ability for a detailed planning review to be conducted; and, •the proposed development not meeting the character of the existing community. Resolution #181/23 Moved by Councillor Pickles Seconded by Councillor Brenner 1.That the Minister of Municipal Affairs and Housing be advised that the City of Pickering cannot support the consideration of granting a Minister’s Zoning Order (MZO) at 1955 Valley Farm Road as the families of Orchard Villa Retirement Community and the surrounding neighbourhood have not been adequately consulted, and the impacts of the development with Special Council Meeting Minutes May 1, 2023 Hybrid Electronic Meeting Council Chambers 6:00 pm respect to traffic, parking, municipal infrastructure, and compatibility with the existing neighbourhood have not been adequately evaluated; and, 2.That a copy of this resolution be sent to The Honourable Paul Calandra, Minister of Long-Term Care, MPP Peter Bethlenfalvy, all Durham MPPs, Leader of the Opposition Party, and the Leader of the Third Party. Carried Unanimously on a Recorded Vote 4.Confirmation By-law By-law Number 8011/23 Councillor Robinson, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of May 1, 2023. Carried 5.Adjournment Moved by Councillor Nagy Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 6:50 p.m. Dated this 1st of May, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 1 Present: Mayor Kevin Ashe (left the Meeting at 8:21 p.m.) Councillors: M. Brenner L. Cook M. Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Cassel -City Clerk C. Rose -Chief Planner D. Jacobs -Manager, Policy & Geomatics N. Surti -Manager, Development Review & Urban Design R. Perera -Deputy Clerk P. Wirch -Principal Planner, Policy I. Lima -Planner II 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. 2.Disclosure of Interest No disclosures of interest were noted. 3.Statutory Public Meetings Councillor Pickles, Chair, gave an overview of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 2 decision of City Council to the Ontario Land Tribunal (OLT), and may not be entitled to be added as a party to the hearing unless, in the opinion of OLT, there are reasonable grounds to do so. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 3.1 Information Report No. 04-23 Zoning By-law Amendment Application A 01/23 Pickering Valley Developments Limited 1525 Pickering Parkway A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Isabel Lima, Planner II, appeared before the Committee to speak to Zoning By-law Amendment Application A 01/23. Through the aid of a PowerPoint presentation, Ms. Lima outlined the subject lands and stated that the application intended to facilitate the construction of a 40-storey residential condominium building, with a podium ranging between 4 and 6 storeys. She provided details of the development proposal, planning policy framework, public and city staff comments, and next steps in the application process. Robert Lyon, Pickering Resident, did not connect via audio connection to the Committee Meeting to provide their delegation. Michael Testaguzza, Partner, The Biglieri Group Ltd., appeared before the Committee to speak to Zoning By-law Amendment Application A 01/23 and noted that Grieg Bumstead, Transportation Engineer, WSP, was also connected to the meeting via audio connection and was available for questions. Mr. Testaguzza commented on the number of studies completed to date for the application and noted that the studies were publicly available on the City’s website. Through the aid of a PDF presentation, he spoke to the proposed development, amenity spacing, and the planning applications submitted in relation to the proposed development, and the next steps in the process. A question and answer period ensued between Members of the Committee, staff, Mr. Bumstead, and Mr. Testaguzza, regarding: •whether comments included in the Committee’s supplementary package would be taken into consideration during the next steps of the application process; •whether the 40 storeys included the podium base; Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 3 •clarification that the proposed development included accessible units; •rationale for requesting a reduction in parking spaces; •clarification regarding the number of visitor parking spaces and whether the proposed development had any commercial/retail components; •the rationale behind one tower in this application, as opposed to the two towers proposed by the previous owner of the subject lands; •ensuring that the proposed development included opportunities for affordable housing; •ensuring that the proposed development provided net benefits to the community; •whether the applicant would be collaborating with CAPREIT to ensure there was cohesion with the development and the Pickering City Centre; •the green features included in the proposal; •whether previously expressed concerns from the public open house had been addressed; •whether there were any grocery stores within a 10-minute walking distance from the proposed development; •how the Province’s directive of creating a major transit area in the subject lands impacted the proposed development; •whether there were any plans to use Valley Farm Road from the south of Pickering Parkway as an access point or a fire route to the property; •impacts of shadowing from the proposed tower; and, •summarizing the comments received by the public and the Planning & Development Committee during the next stage of the application process. 3.2 Information Report No. 05-23 City Initiated Official Plan Amendment 49 Changes to additional dwelling unit policies and regulations in response to Bill 108, the More Homes, More Choice Act, 2019: Ontario’s Housing Supply Action Plan, and Bill 23, More Homes Built Faster Act, 2022 Files: OPA 23-002/P and A 04/23 A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Paul Wirch, Principal Planner, Policy, appeared before the Committee to speak to City Initiated Official Plan Amendment 49. Through the aid of a PowerPoint presentation, Mr. Wirch stated that Additional Dwelling Units (ADUs) were small residences that were constructed inside a house, in a yard, or over a garage. He further spoke to Bills 108 and 23, which now permitted two ADUs on a lot, and commented on restrictions on ADUs in rural areas, the provincial regulations, Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 4 parking regulations, sizing and access requirements for ADUs, and public comments. In conclusion, Mr. Wirch stated that next steps of the process included finalizing the proposed amendments and bringing forward a recommendation report to a future Planning and Development Committee meeting. Muhammad Hussein, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment 49. He requested that Council implement the amendments as quickly as possible to ensure the process to implement ADUs was an easy and affordable process for landlords. He spoke to the amendment being a tool to address the need for affordable housing and asked that the Committee consider having an East bound access on Highway 401 at Liverpool Road to mitigate any traffic congestion in the area. A Pickering Resident, appeared before the Committee to speak to Official Plan Amendment 49 and asked whether a gas meter or window well would be considered an obstruction to the required minimum 1.2 metre path of travel to access the ADU. An Ajax resident, appeared before the Committee to speak to Official Plan Amendment 49 and expressed concerns regarding the ADUs potential to be used as short-term rental units. A question and answer period ensued between Members of the Committee and staff regarding: •tools that would be implemented by staff to mitigate the use of ADUs as short-term rentals and other non-permitted uses; •ensuring that landscaping space was still prominent in residential lots with ADUs; •whether the ADUs could be placed anywhere on a yard and whether they could be placed on the front yard; •how ADUs differed from ‘granny flats’ and whether the ADUs allowed for family members to reside in the units; •whether the official plan would include any parameters on aesthetic features of an ADU; •whether the requirement for Minister’s Zoning Orders (MZOs) only applied to rural areas; •the minimum and maximum size for an ADU; and, •whether a double garage could be converted into an ADU provided that it met the requirements under the Building Code. 4.Delegations Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 5 There were no delegations. 5.Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 12-23 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 File: OPA 22-003/P A question and answer period ensued between Members of the Committee and staff regarding: •how comments from the Committee and the building industry had been addressed; •whether there were provisions for fee recovery from the applicant for the extra circulation that would be done during the notification process of the first public meeting; •clarification that the amendments were a result of Bill 109; •whether there would be instances where the statutory public meeting and the staff recommendation report would be presented at the same meeting; and, •concerns that public comments received at a statutory public meeting may not be incorporated into the staff recommendation report during meetings where both the statutory public meeting and staff recommendation report was presented at the same time. Recommendation: Moved by Councillor Cook Seconded by Councillor Robinson 1.That Official Plan Amendment Application OPA 22-003/P, initiated by the City of Pickering, to amend existing policies and introduce new policies related to the review of Planning Act applications, as set out in Exhibit ‘A’ to Appendix I to Report PLN 12-23 be approved; 2.That the Draft By-law to adopt Amendment 46 to the Pickering Official Plan, to amend existing policies and introduce new policies to the Pickering Official Plan with regard to the review of Planning Act applications under Bill 109, the More Homes For Everyone Act, 2022, as set out in Appendix I to Report PLN 12-23, be enacted; Planning & Development Committee Meeting Minutes May 1, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 6 3.That the revised Draft Pre-consultation By-law, as set out in Appendix II to Report PLN 12-23, be enacted; 4.That, in response to legislated changes arising from the enactment of Bill 109, the More Homes For Everyone Act, 2022, the City Development Department – Planning Fees be approved, effective July 1, 2023; 5.That an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix III to Report PLN 12-23, be approved; and, 6.That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix III to Report PLN 12-23, be enacted. Carried 6.Other Business There was no other business. 7.Adjournment Moved by Councillor Robinson Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 8:54 p.m. Special Council Meeting Minutes In Camera May 8, 2023 Hybrid Electronic Meeting – 6:00 pm Main Committee Room 1 Present: Mayor Kevin Ashe Councillors: M. Brenner L. Cook M. Nagy D. Pickles L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk J. Halsall -Division Head, Finance C. Rose -Chief Planner R. Perera -Deputy Clerk Q. Annibale -Loopstra Nixon LLP A. Grunda -Watson & Associates Economists Ltd. 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. 2.Disclosure of Interest No disclosures of interest were noted. Resolution #182/23 Special Council Meeting Minutes In Camera May 8, 2023 Hybrid Electronic Meeting – 6:00 pm Main Committee Room 2 Moved by Councillor Robinson Seconded by Councillor Cook That Council move into closed session in accordance with the provisions of Section 239(2) of the Municipal Act and the Procedure By-law 7926/22, to consider a matter pertaining to Capital Program and Community Benefit Strategy for Cherrywood Area Lands. This matter is being discussed in-camera as it relates to: c)a proposed or pending acquisition or disposition of land by the municipality or local board; f)advice that is subject to solicitor-client privilege, including communications necessary for that purpose; h)information explicitly supplied in confidence to the municipality or local board by Canada, a Province or territory or a Crown agency of any of them; and, k)a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried Council took a brief pause to allow the livestream of the Meeting to be severed. 3.In Camera Matters 3.1 Confidential Memorandum from the Chief Administrative Officer and the Director, Corporate Services & City Solicitor Re: Capital Program and Community Benefit Strategy for Cherrywood Area Lands This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #183/23 Moved by Councillor Robinson Seconded by Councillor Nagy That Council rise to the open session of the Special Meeting of Council. Carried Special Council Meeting Minutes In Camera May 8, 2023 Hybrid Electronic Meeting – 6:00 pm Main Committee Room 3 Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to a proposed or pending acquisition or disposition of land, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality, information explicitly supplied in confidence by Canada, a Province or territory or a Crown agency of any of them, and received advice subject to solicitor-client privilege, as it pertains to the Capital Program and Community Benefit Strategy for Cherrywood Area Lands. Resolution #184/23 Moved by Councillor Nagy Seconded by Councillor Robinson That the confidential direction provided to staff during the closed portion of the Meeting be approved. Carried 4.Confirmation By-law By-law Number 8012/23 Councillor Nagy, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of May 8, 2023. Carried 5.Adjournment Moved by Councillor Cook Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 7:30 p.m. Dated this 8th of May, 2023. Special Council Meeting Minutes In Camera May 8, 2023 Hybrid Electronic Meeting – 6:00 pm Main Committee Room 4 Kevin Ashe, Mayor Susan Cassel, City Clerk Memo To: May 23, 2023 From: Copy: Mayor Ashe Members of Council Tim Higgins Accessibility Coordinator Chief Administrative Officer Director, Community Services Division Head, Culture and Community Programming Subject: Accessibility Advisory Committee -2022 Year End Report and 2023 Work Plan File: A-1410-007-23 The Pickering Accessibility Advisory Committee (AAC) is pleased to present its 2022 Year End Report and 2023 proposed Work Plan. 2022 Year End Report The Pickering Accessibility Advisory Committee’s activities and achievements in 2022 are described below. Meetings & Membership •Members - Council appointments to the Committee expired in October 2022 at the time of the 2022 municipal election. A refreshed slate of 10 members was appointed by Council resolution on December 13, 2022 following the 2022 municipal election. With a view to maintaining momentum, the Pickering Accessibility Advisory Committee maintained its full authorized complement of 10, highly-qualified, diverse members throughout 2022 and again into 2023 following Council’s new appointments. As well, the Ajax-Pickering Board of Trade provided a highly-qualified and engaged representative as a non-voting member of the Committee. •Meetings - In 2022, the AAC held six virtual meetings on the third Wednesday of each month. In light of the 2023 municipal elections process, Committee meetings were not held during October, November and December, 2022. •Guests – Guests of the Committee frequently included Pickering community stakeholders, representatives of community partner organizations, and staff representatives of the City. •Reporting - The 2021 Year End Report and the 2022 Proposed Work Plan having been endorsed by the AAC, were approved at the May 24, 2022 Council Meeting and posted to Pickering.ca. Corr. 17-23 May 23, 2023 Page 2 of 10 AAC 2022 Year End Report and 2023 Work Plan • AAC members garnered the following recognitions in 2022: o Peter Bashaw was presented with the Durham Regional Accessibility Award; o John McLellan was nominated for a David C. Onley Award for Leadership in Accessibility; and, o David Wysocki was recognized with a City of Pickering Civic Award for community leadership in accessibility and also received the Queen’s Platinum Jubilee Award for his work on accessibility. Awareness Activities • The AAC has continued to monitor local, provincial, national and international emerging accessibility legislation, regulations, policies, best practices, products and services and has considered adaptations for use in Pickering. For example: o The AAC has continued to liaise, collaborate and consult with regional and provincial accessibility professionals and advocates, such as the Ontario Network of Accessibility Professionals (ONAP) on an ongoing basis and over a broad range of accessibility topics to stay abreast of emerging accessibility issues and successful practices. o AAC members have selectively participated in/attended virtual Regional, Provincial, and Federal learning and networking opportunities related to accessibility. • The AAC fostered/promoted/supported submissions for municipal, regional, and provincial awards and grants to profile Pickering’s accessibility investments and achievements. • Canada Day - The AAC delivered a “Tranquility Tent” exhibit at Pickering’s 2022 Canada Day celebrations, to offer a cool, shaded, relaxing space for people to unwind. The AAC knows the pandemic has had a severe impact on mental health, anxiety and social isolation. The tent provided a calm, quiet place for people to visit, participate in mindfulness, yoga, meditation, aromatherapy, music therapy and similar activities. Autism Ontario and Resources for Exceptional Children Durham collaborated with the AAC on programming for this event and AMICA and the Pickering Football Club provided support and resources. • Pickering Football Club (PFC) – AAC member and PFC representative T. Lyle-Gravlev provided an update pertaining to the reconstruction of the Pickering Soccer Club dome including the addition of a fifth soccer field and multi-use hard-floor space estimating completion of construction for March 2023. The Committee discussed the creative programming that takes place at the Pickering Soccer Club for people with wide-ranging disabilities, as well as the transportation challenges getting to/from the facility. • The AAC continued to promote awareness of, and advise on, information and resources for people with disabilities needing help during the pandemic including: emergency supports; virtual management of anxiety and mental health; and human rights of people with disabilities. Policies, Standards & Implementation • T. Higgins provided updates to the AAC on the Ministry for Seniors and Accessibility (MSAA) Desk Audit that examined selected City policies and procedures for AODA compliance, and May 23, 2023 Page 3 of 10 AAC 2022 Year End Report and 2023 Work Plan examined policies and procedures pertaining to training, feedback, and individual accommodation plans. In response to MSAA recommendations, policy amendments were approved by Council in April 2022. Revised policies were posted to pickering.ca and enhanced accessibility training and recordkeeping processes for staff, volunteers and others were implemented. As well, the 2017, 2019 and 2021 Accessibility Compliance Reports were posted to the City’s website. •On an ongoing basis, the AAC monitored progress with respect to Pickering’s Five Year Accessibility Plan for 2021-2025. For example, the AAC discussed highlights of the Five Year Accessibility Plan (2021-2025) in relation to the findings of the National Disability Survey Report, highlighting the impacts of COVID-19 including worsening mental health, greater social isolation, deteriorated peer relationships, and decreased physical activity among people with disabilities. •L. Narraway and D. Wysocki provided an overview of the City’s Service and Support Animal Initiative and outlined what the City Staff training might look like. As well, D. Wysocki provided responses on an ongoing basis to periodic Ontario Network of Accessibility Professionals (ONAP) questions regarding Service and Support Animals. •The AAC provided accessibility advice to the City regarding walkway reconstructions, sidewalk retrofits, new multi-use paths, installation of tactile plates at intersections, curb cuts, traffic light timing, parks, playgrounds, special event accessible parking, etc. Consultation & Collaboration •Community advocate A. Omar discussed accessibility concerns including: pedestrian crossings, sidewalk conditions for wheelchair/scooter users; pool lifts and ramps; accessibility of private businesses; and accessibility of Esplanade Park and City events. •Monitored Accessibility Core Staff Team (ACST) meetings in 2022 addressing a broad range of accessibility matters: for example, o To enhance ACST effectiveness, ACST Terms of Reference were revised and approved by Council September 19th; and, o ACST membership expanded to more fully represent City Departments. •Accessible/Affordable Housing - As an ongoing concern, the AAC has held various discussions and hosted various guest presentations to explore issues and identify potential solutions with respect to residential accessibility and housing affordability in Pickering and Durham Region. Noting a general reluctance by developers to fully embrace the building of accessible housing and communities, the AAC has continuously sought to identify strategies and opportunities to create additional accessible/affordable residential housing options and inventory. •DRPS 38th Annual Children’s Games - The AAC supported and attended the drive-through 2022 Durham Regional Police Children’s Games for disabled youth between the ages of 5 and 18 held on October 29th, 2022. The City of Pickering has actively partnered with Durham May 23, 2023 Page 4 of 10 AAC 2022 Year End Report and 2023 Work Plan Regional Police Services, Grandview Children’s Centre, and other community partners since 1985 to host this annual, inclusive event. •Community Safety & Well Being - M. Crumpton provided an overview of the City’s Safety and Wellbeing Plan that is currently under development. She outlined the history of the project, the priorities and risk factors being considered, and the existing feedback collected from the Community Services department. Committee members provided feedback. •Business - Through its Ajax Pickering Board of Trade representative, J. McLellan, the AAC regularly exchanged accessibility information and collaborated with Durham businesses. •Age-Friendly Initiative - the AAC liaised and collaborated with the City’s Age Friendly initiative and supported the 55+ Aging Well Together, Information & Active Living Fair. •Developed grant submission which proposed to offer an accessibility internship program in partnership with six City Departments, Durham College and Ontario Tech University. •Provided letters of support for various City grant proposals relating to the Pickering Museum and cultural projects. •Promoted awareness of, and advised on, information and resources for people with disabilities needing help during the pandemic including: o emergency supports; o management of anxiety and mental health; and o human rights of people with disabilities. •Playgrounds - A. Mostert, Manager Landscape & Parks Development, provided a presentation to the AAC regarding the City’s Playground Investment Strategy/Options and the City’s efforts to refurbish City playgrounds and enhance their accessibility. •Waterfront Park & Trail - A. Mostert, Manager Landscape & Parks Development, provided a presentation to the AAC regarding the Rotary Frenchman’s Bay West Park and Beachfront Park projects and received the Committee’s input. LEAD Canada - Abilities Centre representatives M. Walker and Y. Brown presented information to the AAC regarding the LEAD Canada Program funded by the Ministry for Seniors and Accessibility (MSAA). LEAD (Leading Equitable and Accessible Delivery) is a methodology to help governments, public and private sector organizations collaboratively define and embed inclusion and accessibility into strategic planning, daily operations, program environments, and organizational culture. The LEAD process helps organizations to identify opportunities to improve and enhance inclusion and accessibility at all organizational levels. A collaboration of the City of Pickering and LEAD was initiated. •Culture - J. St. Amant, Coordinator, Cultural Services presented information to the AAC regarding the Main Street Grant Application Community Activator Project. The AAC provided May 23, 2023 Page 5 of 10 AAC 2022 Year End Report and 2023 Work Plan accessibility input and a letter of support for the Main Street Grant Application Community Activator Project. •West Shore Skate Spot Community Survey – Members discussed a program that exists in Toronto that provides skateboarding opportunities for children living with disabilities, and how best practices of the Toronto program could inform the West Shore Community Centre Skate Spot project. D. Wysocki provided members information with respect to the West Shore Skate Spot Community Survey as an opportunity to provide feedback on the new skate park being proposed at West Shore. •Diversity, Equity & Inclusion - J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion spoke to the AAC about Black History Month, as well as resources the City is making available to acknowledge and recognize Black History, and also discussed the concept of diverse identities and intersectionality. AAC member A. Lue spoke to his lived experience as a Black para-athlete, and the barriers he has experienced and overcome. •The AAC partnered with Pickering Animal Services to implement Service Support Animals Initiative (SSAI) training recommendations: o delivered SSAI executive briefing April 27th o delivered SSAI presentation to City’s Age Friendly team •Liaised on an ongoing basis with: o The Ministry for Seniors and Accessibility (MSAA), the “Regulator”; o The Ontario Network of Accessibility Professionals (ONAP); o Durham Region’s Accessibility Coordinators; o Pickering’s Age Friendly stakeholders; and, o Pickering’s Equity, Diversity and Inclusion (EDI) Team. •Provided ongoing consultation to Pickering residents, staff and other accessibility stakeholders on a wide range of accessibility issues and topics such as integration manual, universal washrooms, access to recreation and mental health. •Participated in 18th Annual Joint Accessibility Advisory Committee Forum November 22, 2022. •Inspected CHDRC for para sport tennis suitability •Integrated Sustainable Design Standards - C. Whitaker and G. McGregor provided a presentation that reviewed the overview of the City’s Sustainability Design Standards. During 2022, the AAC continued to: o monitor the Accessibility Standards Canada, Rick Hansen Foundation’s accessibility programs, the Durham Region Accessibility Awareness Group, the CNIB, the Toronto and Region Conservation Authority (TRCA), Parks Canada as well as other accessibility advocates; May 23, 2023 Page 6 of 10 AAC 2022 Year End Report and 2023 Work Plan o collaborate with Durham Region Transit (DRT)/Metrolinx to improve customer service and reviewed a transit case summary for Hejka v. the Regional Municipality of Durham. Site Plan Application Reviews •The AAC continued to work in collaboration with City planning staff through an ongoing site plan application review process to encourage the proactive integration of accessibility considerations into City developments. In 2022, the AAC reviewed and provided accessibility advice with respect to the following site plans: o S01/22 - Tribute at Liverpool o S07/21 - Sandy Beach Rd. o S03/22 - 2540 Brock Rd. o S04/22 - 1635 Palmer's Sawmill Rd. o S 02/22 - Universal City Phase 4 & 5 o S 05/22 - SBB Industrial (Seaton) GP Inc. o S 06/22 - Universal City Phase 7 o S 03/92 - Mount Pleasant Group •Connectivity – following on from the site plan review of the Tribute development at Liverpool, AAC member D. Wysocki provided a presentation to the AAC on the concept of urban connectivity. Members discussed: o destinations members travel to in the community and their transportation modes; o barriers encountered as a pedestrian (e.g. lack of sidewalks, unsafe surfaces etc.); o how communities have been designed in a disconnected and car-centric fashion; o experiences using public transit; and, o how points of interest and neighborhoods in Pickering can be better connected. •Presentation by Stephanie Brown, Hearing Assistive Technology Group re: Removing Communication Barriers within Older Adult Centres - S. Brown, Hearing Assistive Technology Group provided the Committee an overview of hearing loop technology. •Claremont Library Accessible Washroom - J. Flowers provided an overview of the Tomlinson Community Centre library renovations. She shared information regarding the proposed extended access program and public accessible bathroom for the site. V. Plouffe provided an overview of the space and the proposed features of the accessible washroom. 2023 Proposed Work Plan The AAC’s 2023 plans, as well as its accomplishments to April 2023, are noted below: Meetings & Membership •Members - The AAC aims to maintain its full authorized complement of 10, highly-qualified, diverse members throughout 2023, as well as its Ajax-Pickering Board of Trade representative. May 23, 2023 Page 7 of 10 AAC 2022 Year End Report and 2023 Work Plan •Meetings - So far in 2023 the AAC has held four virtual meetings, on the third Wednesday of each month. A further six meetings are scheduled. •Guests - Throughout 2023, guests of the Committee will frequently include Pickering community advocates, representatives of community partner organizations, and representatives of the staff of the City of Pickering. •Training/orientation - By way of training/orientation for the new AAC members and as a review for continuing members, the staff representative to the AAC provided the Committee with a continuous learning curriculum to be delivered to Members at future meetings to provide knowledge and insights regarding key accessibility, inclusion and Human Rights topics. Specific training delivered at 2023 AAC meetings to April has included: o an overview of Ontario’s legal framework for accessibility, including highlights of: the Ontario Human Rights Code; the Accessibility for Ontarians with Disabilities Act (AODA); and, the Ontario Building Code; o the role of Accessibility Coordinator at the City of Pickering; o the role of the Committee in identifying gaps and providing advice to the City to ensure optimal compliance with the Accessibility for Ontarians with Disabilities Act (AODA); o relaying of advice to the Accessibility Core Team of City staff; o reviewing site plans; o the Committee’s Terms of Reference; and, o City policies governing Committees of Council. Awareness Activities •Canada Day - The AAC is planning a second annual “Tranquility Tent” area at Pickering’s 2023 Canada Day celebrations, to offer a cool, shaded, relaxing space for people to unwind. The AAC realizes that the pandemic has had severe impact on mental health, anxiety, social isolation in our community. The idea of the Tranquility Tent is to have a calm, quiet place for people to visit, participate in mindfulness, yoga, meditation, aromatherapy, music therapy and similar calming activities. In 2023, the AAC will continue to: •promote awareness of, and advise on, information and resources for people with disabilities needing help during the pandemic including: o emergency supports; o management of anxiety and mental health; and o human rights of people with disabilities. •monitor local, regional, provincial, federal and U.S. accessibility networking opportunities; •monitor local, provincial, national and international emerging accessibility legislation, regulations, policies, best practices, products and services and consider relevant adaptations for use in Pickering; May 23, 2023 Page 8 of 10 AAC 2022 Year End Report and 2023 Work Plan •foster/promote/support submissions for municipal, regional, and provincial awards and grants to profile Pickering’s accessibility investments and achievements; and •play an active role in Pickering’s community events and celebrations such as Canada Day and the DRPS Children’s Games. Policies, Standards & Implementation •Reporting - Following consultation with the AAC and the Accessibility Core Staff Team and other City staff, the City of Pickering will file its required 2023 Accessibility Compliance report with the Ministry for Seniors and Accessibility indicating Pickering’s degree of AODA compliance. •In 2023, the AAC will continue to: o monitor the City’s steps to ensure website accessibility commensurate with heightened (WCAG 2.0 Level AA) AODA Information and Communication Standards; o monitor and provide accessibility advice regarding walkway reconstructions, sidewalk retrofits, new multi-use paths, installation of tactile plates at intersections, curb cuts, traffic light timing, parks, playgrounds, special event accessible parking, etc.; and, o monitor the City’s staff and volunteer training process related to accessibility. •Chestnut Hill Developments Recreation Centre (CHDRC) – Change Room Emergency Buttons T. Higgins provided an overview of an issue that emerged regarding concerns with the renovations at the Chestnut Hill Developments Recreation Centre (CHDRC), specifically the addition of emergency buttons in the facility’s dressing areas. He informed the Committee that the City responded to these concerns by having additional emergency buttons/alarms installed in these areas. •S. Douglas-Murray attended the Committee and provided introductory remarks and led a discussion regarding the Memorandum from the Deputy Clerk Re: Amendments to Boards, Committees and Taskforces Staff Liaison, Chair, and Vice Chair Roles - Council Membership. The Accessibility Advisory Committee found Council representation on the Committee advisable and was receptive to amending the AAC’s Terms of Reference to include 2 Members of Council, one of which will be a Regional Councillor, and one of which will be a City Councillor. •A. MacGillivray provided an overview of the Terms of Reference review process being undertaken by Legislative Services and requested feedback from the Committee regarding the existing Terms of Reference. •T. Higgins provided an overview of the ongoing discussions with the Abilities Centre to improve the City’s accessibility processes and services. He informed the Committee regarding the tentative dates for the upcoming Improvement Planning meetings being March 30, 2023, April 19, 2023 and April 26, 2023. May 23, 2023 Page 9 of 10 AAC 2022 Year End Report and 2023 Work Plan •2023 Budget - T. Higgins informed the Committee of the City’s Budget process that was underway and opportunities to provide input/feedback. He further explained how accessibility is tracked through the City’s budget process and how capital accessibility projects are outlined in the City’s Five Year Accessibility Plan. •AAC Document Sharing - A. MacGillivray solicited feedback from the Committee regarding what kind of solution they may be looking for in terms of collaboration and document sharing. He briefly explained the use of ShareFile by the City’s Committee of Adjustment and how they use the platform to organize and store information for reference. •AAC Meeting Captioning - A. MacGillivray explained that meeting captioning has been considered in the past and that there have been conversations with IT to explore what is possible presently with the City’s meeting software and YouTube. The Committee provided feedback around this feature, speaking to its importance for those that are hard of hearing, and that while accuracy may be an issue, it would certainly provide a heightened general understanding of what is being discussed in meetings. Consultation & Collaboration •Playgrounds and Parks - A. Mostert, Manager Landscape & Parks Development, provided a presentation to the AAC regarding the City’s efforts to refurbish City playgrounds and enhance their accessibility. A. Mostert also provided information regarding the Rotary Frenchman’s Bay West Park project and his use of Pickering’s Let’s Talk platform. •EnAbling Change Grant Submission regarding Accessibility Internships – The City’s proposal for six (6) internship opportunities with a term of six (6) months for Durham College and Ontario Tech University students was discussed and a letter of support was approved. •AODA 4th Independent Review – the Committee endorsed recommendations provided by the City of Pickering to the Province of Ontario regarding: o policies to prioritize employment of persons living with disabilities; o policies to encourage development of accessible affordable housing; o standards regarding accessible recreation programming; o policy gaps around service and support animals; o accessible transit standards; and, o formal recognition of the network of provincial accessibility coordinators (ONAP). During 2023, the AAC will continue to: •collaborate and consult with Regional and Provincial accessibility professionals and advocates, such as the Ontario Network of Accessibility Professionals (ONAP), to stay abreast of emerging accessibility issues and successful practices; •monitor the Accessibility Standards Canada as well as other accessibility advocates; •collaborate with Durham Region Transit (DRT) and Metrolinx to improve customer service; May 23, 2023 Page 10 of 10 AAC 2022 Year End Report and 2023 Work Plan •provide support and attend the 2023 Annual Durham Regional Police Children’s Games; and, •collaborate with Pickering’s Accessibility Core Staff Team, the Ajax Pickering Board of Trade, the City’s Age Friendly initiative and others. Site Plan Application Reviews •The AAC will continue to work in collaboration with City planning staff through an ongoing site plan application review process. In 2023 to date, the AAC has reviewed and provided accessibility advice with respect to the following site plan applications: o S 08/22, a proposed sales office for residential development in Seaton; o S 16/22, auto sales, showroom, and repair facility at 1695 Bayly St.; o S 17/22, a public elementary school at 2570 Tillings Rd.; and, o S21/80(R23), Vaughan Willard Public School (DDSB). Priorities for 2023 •Election - A refreshed slate of ten Committee members was appointed by the newly elected Council in early 2023. Training, orientation and Committee teambuilding will be a priority throughout 2023. •Monitoring - On an ongoing basis, the AAC will monitor progress with respect to Pickering’s Five Year Accessibility Plan for 2021-2025. Submitted on behalf of the Pickering Accessibility Advisory Committee members: •Dave Currie •Saima Fatima •Brian Ferguson •Ayesha Khan •Tammy Lyle-Gravlev •John McLellan, Ajax-Pickering Board of Trade Representative •Phyllis Milton •Reza Rizvi •Carla Rudberg-Chin •Sam Snyders •Megan Thorpe Ross TH Memo To: May 23, 2023 From: Copy: Mayor Ashe Members of Council Jesse St. Amant Coordinator, Cultural Services Chief Administrative Officer Director, Community Services Division Head, Culture and Community Programming Subject: Cultural Advisory Committee -2022 Year End Report & 2023 Work Plan File: A-1410-008 The Cultural Advisory Committee (CAC) is pleased to submit, for Council’s information, the 2022 Committee Report and 2023 proposed Work Plan. 2022 Year End Report In 2022, three committee meetings were held prior to the end of the Term of the last Cultural Advisory Committee. The committee continued to contribute to the goals of the City’s Cultural Plan in the following ways: •Reviewed and provided endorsement of the following public art projects: Artist Dani Crosby’s 175th Anniversary of Greenwood Blacksmith Shop murals at the Pickering Museum Village; Zuna Amir and Malik McKoy’s murals that reflect on the impact of COVID- 19 at the Chestnut Hill Developments Recreation Complex; Meegan Lim’s murals “Anne and Maud Experience” at the Central Library & Pickering Museum Village; reviewed and endorsed “One Horse Power” by Patrick Bermingham (Bermingham Studio Inc.), Public Art Project located at Pickering’s new Seaton Fire Headquarters; reviewed and endorsed “Reflections” by Studio F Minus in Esplanade Park, Public Art Project, that continue to the next steps in development in 2023. •Provided recommendations on community and temporary public art programs including the Piano Project, and acted as public art judges for the annual community banner program. •Reviewed, made recommendations and provided feedback to the standing agenda items regarding the Pickering Museum Village (PMV) programs including the log barn permanent exhibit about Pickering’s Black History, Anne and Maud Tourism Experience, collections deaccessioning lists, and Pickering Museum Village partnership tourism routes. Corr. 18-23 May 23, 2023 Page 2 of 3 Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan • Provided recommendations and comments for the My Main Street – Community Accelerator Grant Application. The un-successful grant application was for above grade improvements/adaptations to streetscape, design, landscaping and amenities that would have reimagined and reshaped the exterior public space around the Chestnut Hill Developments Recreation Complex. • Received and made recommendations based on a resident presentation in regards to Welcoming the Jewish Community in Pickering. • Reviewed and discussed the final goals and actions listed in the Cultural Strategic Plan 2014. • Participated in annual update to Council. 2023 Work Plan The Cultural Services Unit has already presented the following 2023 projects and initiatives to the Cultural Advisory Committee for consultation: • Public art murals created by Malik McKoy and Zuna Amir at Chestnut Hill Developments Recreation Complex, funded through the Commemorate Canada program. • A new permanent public artwork, On the Backs of Fish at Pickering Museum Village, funded by the Government of Canada and Healthy Communities Foundation of Canada The Cultural Services Unit has a number of projects and initiatives planned for 2023 that will be presented to the Cultural Advisory Committee for consultation which include, but are not limited to: • New public art at the Rotary Frenchman’s Bay West Park • New public art at the Westshore Skate Spot • New Pickering Heritage & Community Centre at the Pickering Museum Village, funded in part by the Government of Canada • New exhibit development at Pickering Museum Village • Community banner displays • Updated Public Art Policy The Cultural Services Unit also has ongoing annual planning which will be presented to the Cultural Advisory Committee for consultation: • Public Art Plan • Pickering Museum Village Annual Operating Plan and Deaccession Lists • Pickering Events Plan • Community Tourism Plan Work of the CAC also includes: May 23, 2023 Page 3 of 3 Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan •Consult on public art and form a Public Art Sub-committee to review and consult on public art submission, including the submission of a terms of reference. •Provide feedback to staff on the development of community engagement initiatives related to culture, and provide feedback on existing cultural programs. •Act as cultural champions, and look for opportunities through community engagement initiatives that focus on celebrating, and highlighting cultural assets, or that bring heritage recognition, and education to the forefront. •Connect community partners to the culture team, to deliver on goals listed in the Cultural Strategic Plan. •Provide feedback to staff on the development of entrepreneurial and economic development initiatives related to culture, and provide feedback on existing programs •Report to Council Annually through the committee’s work plan. JSA Memo To: April 20, 2023 From: Copy: Mayor Ashe Members of Council Nilesh Surti Manager, Development Review & Urban Design Chief Administrative Officer Director, City Development & CBO Chief Planner Subject: Heritage Pickering Advisory Committee -2022 Year End Report and 2023 Work Plan The Heritage Pickering Advisory Committee (Heritage Pickering) is pleased to present its 2022 accomplishments and 2023 Work Plan. Heritage Pickering held four meetings in 2022 and the following tasks were completed: 2022 Accomplishments Heritage Permit Review and Approval under Part IV and Part V of the Ontario Heritage Act •Received information from staff regarding a heritage permit (HP 01/22), submitted by the City of Pickering, for alterations on a property designated under Part IV of the Ontario Heritage Act (Former Blacksmith Shop – 405 Whitevale Road). Heritage Pickering recommended approval of the request to demolish the Blacksmith Shop. •Received information from staff regarding a heritage permit (HP 02/22), submitted by the City of Pickering, for the Greenwood Schoolhouse located at 3540 Westney Road. The scope of work included the removal of outer windows (storm windows); preparation of rough openings for the reinstallation of window frames and reinstatement of the glass; reinstallation of new windows to match existing wood windows; painting and repairs on interior window frames and the window located above the main building entrance; and salvage of original glass, where possible. In accordance with By-law 7651/18, the heritage permit was approved by the Director, City Development & CBO. Consultation and comment on Planning Applications & Infrastructure Projects •Provided input for the Claremont Drainage Plan Municipal Class Environmental Assessment •Provided input for the Whitevale Master Drainage Project, and ensure that it meets the intent of the Whitevale Heritage Conservation District Guidelines. Corr. 19-23 Page 2 of 3 April 20, 2023 2022 Year End Report and 2023 Work Plan •Received information regarding applications for Draft Plan of Subdivision (SP-2022-03) and Zoning By-law Amendment (A 04/22), submitted by Caplink Limited, to permit a food manufacturing facility in the Pickering Innovation Corridor Neighbourhood in Seaton. Heritage Pickering was supportive of the proposed relocation and rehabilitation of the Percy House, and the proposed designation of the property under Part IV of the Ontario Heritage Act. •Received information regarding a demolition application, submitted by Caplink Limited, to demolish barns and silos at 815 Highway 7. Heritage Pickering did not object to the approval of the demolition application to demolish/dismantle two barns and two silos. •Received information regarding a revised development proposal in support of applications for Official Plan Amendment (OPA 20-008/P) and Zoning By-law Amendment (A 13/22), submitted by Brock and Kingston Holdings Inc. Heritage Pickering supported the applicant’s revised proposal to retain and relocate the Post Manor building, which is designated under Part IV of the Ontario Heritage Act. 2023 Work Plan •Bill 23 introduced changes to the Ontario Heritage Act requiring municipalities to remove properties from the municipal heritage register within two years from the date Bill 23 was proclaimed. To comply with the changes to the Ontario Heritage Act, develop a strategy to review all of the properties currently listed on the City’s Municipal Heritage Register and recommend to Council which properties should be considered to be designated under Part IV of the Ontario Heritage Act. •Bring forward a Heritage Tax Rebate Program, which was deferred by Council in 2020. The purpose of the program is to provide property tax relief for eligible heritage properties as an incentive for owners to make regular investments in the ongoing maintenance and conservation of their properties. •Through the Site Plan Approval process, work collaboratively with Caplink Limited regarding the relocation and final siting of the Percy House, and the proposed addition and landscaping. Provide feedback on the submitted Conservation Plan, and ensure the Percy House is designated under Part IV of the Ontario Heritage Act. •Work collaboratively with Beachview Homes regarding the retention and relocation of Dixon Farm House at 450 Finch Avenue. In addition, provide comments on the final siting, restoration details and proposed rear addition, and ensure the Dixon Farm House is designated under Part IV of the Ontario Heritage Act. •Continue to provide input for the Whitevale Master Drainage Project, and ensure that it meets the intent of the Whitevale Heritage Conservation District Guidelines. •Continue to provide input as part of the ongoing consultation for Durham Bus Rapid Transit (BRT), specifically identifying the impacts on heritage properties and potential mitigations. Page 3 of 3 April 20, 2023 2022 Year End Report and 2023 Work Plan •Continue to review Heritage Permit applications for properties located in the Whitevale Heritage Conservation District, and for individually designated properties. •Continue to provide recommendations regarding heritage lots in Seaton and pursue designation opportunities. •Continue to provide comments on development applications for properties that are located in or adjacent to the Whitevale Heritage Conservation District, designated and listed properties, or properties with potential significant resources. •Continue to identify, and conduct background research, for properties that exhibit potential heritage significance. •Prepare required materials for Council’s consideration for properties recommended to be designated under Part IV of the Ontario Heritage Act. •Continue to identify and pursue training opportunities to expand knowledge and information on Heritage related news, resources, and legislation to Committee members, Council and staff. •Encourage the development of a publicly accessible heritage mapping tool. Submitted on behalf of the Heritage Pickering Advisory Committee: Current Membership: Reid Anderson Asok Bhadra Nicole Brewster Christine Doody-Hamilton Laurin Jeffrey Steve Monaghan Richard Smiles James White NS:nr J:\Documents\Administration\A-3300 Historical Heritage Conservation\Workplans\2023\2023 Heritage Pickering Advisory Committee Work Plan.docx TOWN OF AJAX 65 Harwood Avenue South Ajax ON L1S 3S9 www.ajax.ca _______________________________________________________________________________ Hon. Steve Clark Ministry of Municipal Affairs and Housing College Park 17th Floor, 777 Bay Street Toronto, ON M7A 2J3 minister.mah@ontario.ca Sent by E-Mail April 18, 2023 Re: Establishing a Provincial Short Term Rental System The following resolution was passed by Ajax Town Council at its meeting held on April 17, 2023: WHEREAS Ontario is facing a housing crisis and more can be done to ensure that new and existing housing units serve their intended use, which is to provide stable affordable housing options to the people of this province; AND WHEREAS short term rental (STR) properties are sometimes prone to nuisances impacting others’ enjoyment of their properties, notably in Ajax, noise, waste, excessive parking needs, and violence; AND WHEREAS in rural tourist destinations , locals have found themselves prices out of the housing market because landlords find it more profitable to list as an STR; AND WHEREAS other provincial governments are stepping into the monitoring and enforcement of short term rentals, including Quebec, British Columbia, Nova Scotia, and Newfoundland which require STRs to register, or attain a business licence or permit in order to list with popular short term rental companies like Airbnb, and Vrbo; AND WHEREAS STR hosts are also required to register for the Goods and Services Tax (GST) and Harmonized Sales Tax (HST) on what they earn; AND WHEREAS requiring licencing for Ontario’s STR market is a logical next step; NOW THEREFORE BE IT RESOLVED THAT: 1.Ajax Council requests that the Province of Ontario establish a short term rental licencing and enforcement system; and Corr. 20-23 2.This motion be circulated to the Honourable Steve Clark, Minister of Municipal Affairs and Housing, AJAX MPP Patrice Barnes, lower-tier municipalities in Durham Region, the Association of Municipalities of Ontario, and Ontario Big City Mayors. CARRIED If you require further information please contact me at 905-619-2529 ext. 3342 or Jason.McWilliam@ajax.ca. Sincerely, Jason McWilliam Manager of Legislative Services/Deputy Clerk Copy: Regional Councillor S. Lee Councillor N. Henry MPP Patrice Barnes All Durham Region municipalities Association of Municipalities of Ontario Ontario’s Big City Mayors Enbridge Gas 500 Consumers Road North York, Ontario M2J 1P8 Canada May 2, 2023 Your Worship and Members of Council, We are writing today as we’ve heard from many of you regarding the introduction of a locate charge, and we’d would like to provide some context and background regarding our approach. We are also seeing a lot of misinformation circulate, resulting in misunderstanding, and we’d like to correct the record. We, along with all underground infrastructure owners, are required to comply with the recently released regulations related to locate delivery (Bill 93). In order to recover our compliance costs and protect the interests of our customers, we introduced a locate charge for third party and for-profit locate requestors. We want to reassure you that locates for private property owners and existing natural gas customers remain at no charge. As we shared, the third-party locate charge is currently on pause as we continue to explore pathways and consult with our stakeholders and industry partners , including a phased approach focused on the adoption of a dedicated locator model for large infrastructure owners. Within a dedicated locator model, large excavators hire their own locators trained by infrastructure owners to locate all underground utilities on their projects, which leads to significant efficiencies in locate delivery. In addition, misinformation is circulating that Enbridge Gas operates its infrastructure in municipal right of ways at no cost – and this is simply not true. Enbridge pays more than $135 million in annual munic ipal taxes based upon the infrastructure we operate. We also pay additional fees where required when we install new pipe or initiate work to maintain existing assets. We deliver natural gas service to approximately 3.9 million customers in 313 municipalities across Ontario, through a network of 154,000 kilometers of pipeline. We complete approximately 1.2 million locate requests annually. And, in 2023, we will invest $550 million to maintain and add customers to our natural gas system. We are a proud contributor to the communities in which we operate, and our commitment to the safe, reliable delivery of natural gas underpins everything we do. We encourage you to call upon the Government of Ontario to enact a dedicated locator model for large infrastructure owners, and to support a phased approach to regulation adoption. Please reach out should you have any questions. Sincerely, Steve McGivery Director, GTA East Operations — ENBRIDGE GAS INC. TEL: 905-927-3184 | steve.mcgivery@enbridge.com 101 Honda Blvd, Markham, Ontario L6C 0H9 Mike McGivery Director, Distribution Protection — ENBRIDGE GAS INC. TEL: 416-758-4330 | michael.mcgivery@enbridge.com 500 Consumers Road, North York, Ontario M2J 1P8 CC: Hon. Todd Smith, Minister of Energy Hon. Kaleed Rasheed, Minister of Public and Business Service Delivery Colin Best, President, Association of Municipalities of Ontario Corr. 21-23 The Corporation of the City of Cambridge Corporate Services Department Clerk’s Division The City of Cambridge 50 Dickson Street, P.O. Box 669 Cambridge ON N1R 5W8 Tel: (519) 740-4680 ext. 4585 mantond@cambridge.ca May 10, 2023 Re: Highway Traffic Act Amendments Dear Ms. Mulroney, At the Council Meeting of May 9, 2023, the Council of the Corporation of the City of Cambridge passed the following Motion: WHEREAS speeding on our roads is a major concern in our community, AND WHEREAS speeding can occur in all areas of our community, AND WHEREAS barriers and delays to enforcement pose a danger to our community, AND WHEREAS our municipality has limited resources to implement speed mitigation road design and re-design, AND WHEREAS our local police service has limited resources to undertake speed enforcement, AND WHEREAS s.205.1 of the Highway Traffic Act (HTA) provides that Automated Speed Enforcement systems (ASE) may only be placed in designated community safety zones and school safety zones, THEREFORE BE IT RESOLVED THAT, the City of Cambridge request that the Ontario Government amend s.205.1 of the HTA to permit municipalities to locate an ASE system permanently or temporarily on any roadway under the jurisdiction of municipalities and as determined by municipalities and not be restricted to only community safety zones and school safety zones; AND THAT a copy of this resolution be forwarded to the Ontario Minister of Transportation, the Ontario Minister of Municipal Affairs and Housing, local area MPPs, the Association of Municipalities of Ontario (AMO) and all Ontario Municipalities. Corr. 22-23 Should you have any questions related to the approved resolution, please contact me. Yours Truly, Danielle Manton City Clerk Cc: (via email) Steve Clark, Ontario Minister of Municipal Affairs and Housing Local Area MPPs Association of Municipalities of Ontario (AMO) All Ontario Municipalities If this information is required in an accessible format, please contact Planning Reception at 1-800-372- 1102, ext. 2548. The Regional Municipality of Durham Planning and Economic Development Department Planning Division 605 Rossland Road East Level 4 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 Fax: 905-666-6208 Email: planning@durham.ca durham.ca Brian Bridgeman, MCIP, RPP, PLE Commissioner of Planning and Economic Development Memorandum Date: May 12, 2023 To: Regional Chair Henry and Members of Regional Council From: Brian Bridgeman, Commissioner of Planning and Economic Development Subject: Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham” On May 8, 2023, Regional Planning staff received the attached letter from staff at the Ministry of Municipal Affairs (MMAH) providing comments on the proposed new Regional Official Plan (ROP). Regional Planning staff subsequently met with provincial staff on May 9, 2023 to get clarification on certain items included in the Ministry’s letter. In recognition that the new ROP is being presented to Regional Council for adoption on May 17th, the letter states that “the Region is strongly encouraged to proceed towards consideration for adoption of the new Official Plan in May” (emphasis added). The purpose of this memo is to provide Regional Council with staff’s responses to the MMAH letter prior to the May 17th Special Council meeting: Minister’s Zoning Order (MZO) O. Reg 102/72 – Pickering Airport MMAH staff note that the province is responsible for protecting land in north Pickering for a potential future airport on behalf of Transport Canada, through the above MZO. The province properly recognizes that the area affected by the MZO overlaps with a significant portion of the Settlement Area Boundary Expansion within northeast Pickering. The province notes that the allocation of future population and Corr. 23-23 2 employment to this area will be constrained until such time as O. Reg. 102/72 is amended or revoked by the Minister. This advice from the province is consistent with Regional staff’s position that development in northeast Pickering would only be able to proceed after the MZO is amended or removed, and after updated noise contour mapping reflective of the potential future airport site is undertaken. Provincial staff acknowledge that the existence of the MZO does not in itself preclude detailed studies and processes from taking place. The preparation of background studies, engagement with a variety of stakeholders and interests including indigenous communities, area landowners, Transport Canada and others, along with secondary plan preparation, servicing and infrastructure planning, and financial planning for capital improvements, can still occur. Regional staff have forwarded the province’s letter to the City of Pickering and the consultants acting on behalf of the Northeast Pickering Landowners Group for their information. Former Greenbelt Lands in the City of Pickering, Town of Ajax and Municipality of Clarington As Council is aware, last December, the provincial government removed lands in Pickering within the former Duffins Rouge Agricultural Preserve (1,736 ha), in Ajax (52 ha) and in Clarington (35 ha) from the Greenbelt Plan Area (see Report #2022-COW-31). However, it is also the province’s stated intention that the removed lands would be returned back to the Greenbelt if certain milestones are not achieved (i.e. progress on planning approvals by 2023, and homes under construction by 2025). The policies in the proposed new ROP mirror the province’s stated requirements precisely, with the affected areas identified as Special Study Area 6. The MMAH letter has suggested that the Region include the above noted lands recently removed from the Greenbelt within the urban area boundary, noting that population and employment forecasts identified in the Growth Plan represent minimum forecasts. Staff have carefully considered the suggestion and offer the following: •On May 25, 2022 Regional Council endorsed Land Need Scenario 2A, which included direction to include an additional 2,500 hectares of urban area land as Community Areas within the new ROP. The inclusion of a further 1,823 hectares of urban area land would either 3 necessitate Council’s reconsideration1 of Scenario 2A, or alternatively, the removal of a comparable amount of Settlement Area Boundary Expansion (SABE) lands in other areas of the Region to compensate. •On December 21, 2022, Regional Council provided its response to the proposed amendments to the Greenbelt Plan (see Resolution attached). From this meeting, it is Regional Council’s formal position that the lands should be returned to the Greenbelt. Therefore, similar to the above, implementation of the province’s request to include the Greenbelt removal areas within the urban area boundary would constitute a reconsideration of the position taken on December 21, 2022. •The Impact Assessment Agency of Canada is undertaking a study of the potential impacts of removing Greenbelt protections from the lands adjacent to the Rouge National Urban Park. It is not yet known what effect this study may have on the Cherrywood lands. •The province, as the approval authority for the new ROP, and the sole authority to be satisfied on the progress of development in the Greenbelt Removal Areas, is best able to determine whether further modifications to the ROP will be necessary to allow for development in the Greenbelt Removal areas as part of its future decision. Similarly, it is staff’s understanding that the province is considering the enactment of a Minister’s Zoning Order to enable development on the above noted lands. The MZO can be enacted whether the lands are included within the urban area, or not. •Finally, designating the Greenbelt removal areas within Envision Durham’s new urban boundary could be misinterpreted by others to mean that the Region accepts responsibility for the costs of servicing these areas. As noted in Report 2023-COW-23, further discussions with the province and the affected landowners need to take place to assess the financial impact of developing these lands on the Region. The first principles guiding these discussions are: i) that there be no negative financial impact on the Region; and ii) that there be no negative impact on other areas of the Region where development is underway or in the pipeline. For the above reasons, Regional planning 1 In accordance with Council’s policy, reconsideration of a Council Resolution may only occur after one calendar year that the Resolution was voted upon. 4 staff are unable to recommend that the Greenbelt removals be included within the new urban area boundary as requested by MMAH staff. Proposed Expansion of the Uxville Rural Employment Area The province advised that the Region should ensure the scope and scale of the proposed 12.5 ha expansion to the Uxville Rural Employment Area #2 (on Map 1) conforms with the Oak Ridges Moraine Conservation Plan (ORMCP) and satisfies the requirements set out in the applicable sections of the Plan (i.e. permitted uses and partial servicing). The proposed expansion of the Uxville Rural Employment Area is a logical extension of the existing Rural Employment Area, is surrounded by uses that are generally industrial in nature, and supports the immediate needs of existing businesses consistent with policy 2.2.9.5 of the Growth Plan. The establishment of new uses on existing lots of record in Rural Employment Areas must be consistent with provincial policies, including the ORMCP and/or the Greenbelt Plan as applicable. Protected Major Transit Station Area (PMTSA) for existing Oshawa GO/VIA Station The new ROP includes policies and delineations for Protected Major Transit Station Areas (PMTSAs) that form part of ROPA 186 (adopted by Council in December 2021, but not yet been approved by the Minister). Provincial staff continue to suggest that the Region delineate a PMTSA boundary for the land surrounding the existing Oshawa GO/VIA station and assign a density target. The existing Oshawa GO station is unique within Durham insofar as it is the only PMTSA completely surrounded by existing large scale employment uses, a railway yard, a provincial highway, arterial roads and rail lines. These conditions are unlikely to change within the foreseeable future and due to compatibility constraints, there are no appropriate opportunities for residential uses. These factors along with access and siting constraints render the minimum density target of 150 people and jobs per hectare for this PMTSA as unachievable. Provincial staff recognize that residential uses are not appropriate for this area and suggest an alternative (lower) density target. Regional staff together with the City of Oshawa and Town of Whitby, are satisfied with the approach of not including a PMTSA for the reasons noted above, and to ensure that such a delineation not be construed as opening the 5 possibility for introducing potential new sensitive uses on the lands in the future. To address the MMAH comment, the following is recommended: o That staff be directed to delineate PMTSA boundaries for the existing Oshawa GO/VIA station in the ROP (i.e. modifying Map 1 and Map 3a, 3b and 3d) based on the initial work undertaken with City and Regional staff in 2019 (see attached); and o That the Minister consider the approval of an alternative density target of 25 jobs per hectare for this PMTSA, and that residential uses not be permitted within the PMTSA. Sincerely, Brian Bridgeman Brian Bridgeman, MCIP, RPP, PLE Commissioner of Planning and Economic Development Attachments: - Letter from Ministry of Municipal Affairs & Housing (MMAH), May 8, 2023 -Council Direction Memo re: Greenbelt Removals, December 21, 2022 -Map for Oshawa GO/VIA Station PMTSA Attachment 1 Attachment 2 Direction Memorandum Corporate Services Department – Legislative Services TO: Elaine Baxter-Trahair, Chief Administrative Officer FROM: Alexander Harras, Director of Legislative Services/Regional Clerk DATE: December 21, 2022 RE: Resolution adopted by Regional Council at its meeting held on December 21, 2022 EIGHTH REPORT OF THE COMMITTEE OF THE WHOLE 3.Durham Region’s Response to the Provincial Consultation on Proposed Amendments to the Greenbelt Plan, ERO Postings #019-6216 and #-019-6238, File D12-01 (2022-COW-31) A)That the letter contained in Attachment #2 to Report #2022-COW-31 of the Chief Administrative Officer be endorsed as the Region’s formal comments on the proposed amendments to the Greenbelt Plan, ERO postings #019-6216 and #019-6238; B)That a copy of Report #2022-COW-31 be sent to the Minister of Municipal Affairs and Housing, the area municipalities and the MPPs in Durham; C) Council ask that the province return environmental and Greenbelt protections to the Duffins Rouge Agriculture Preserve; and D)That Council ask that the province return environmental and Greenbelt protections to all of the areas being removed. Alexander Harras A. Harras Director of Legislative Services/Regional Clerk c.N. Taylor, Commissioner of Finance and Treasurer B. Bridgeman, Commissioner of Planning & Economic Development J.Presta, Commissioner of Works St even s o n R o a d T h i cks o n R o ad Bloor S t r e et Gibb Street Pa r k R o a d Burns Street 401 Highway Pa r k R o a d Th o r n t o n R o a d Ke n d a l w o o d R o a d Wentworth Street Champlain Avenue Victoria S treet Bo u n d a r y R o a d Th o r n t o n R o a d Ste l l ar Drive Modify Map 1: Delineate Protected Major Transit Station Area ±Exhibit 6: Oshawa GO/VIA Station PMTSA (Oshawa) 2022 ORTHOPHOTOGRAPHY provided by © First Base Solutions Inc. new draft Regional Official Plan, Map 1, May 2023. This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Digital cartography by The Regional Municipality of Durham, Planning and Economic Development Department, 2023. All rights reserved. May not be reproduced without permission. S Legend Subject Site Protected Major Transit Station Area Regional Centres Regional Corridor Rapid Transit Spine Intensification Corridor Employment Areas Community Areas Waterfront Areas Municipal Service (i.e. water supply plants, water pollution control plants and/or sewage lagoons) Existing GO Station Proposed GO Station Existing GO Rail Proposed GO Rail RailS 0 750 Metres Attachment 3 City of Stratford Corporate Services Department Clerk’s Office City Hall, P. O. Box 818 Stratford, Ontario N5A 6W1 Tel: 519-271-0250, extension 5237 Email: clerks@stratford.ca Website: www.stratford.ca April 17, 2023 Via email: ltcminister@ontario.ca Ministry of Long-Term Care 6th Floor, 400 University Avenue Toronto, ON M5G 1S5 Dear Hon. Paul Calandra: Re: Resolution – Use of Long-Term Care Funding to Support Community Care Services At their April 11, 2023 Regular Council meeting, Stratford City Council adopted the following resolution requesting the provincial government to support community driven home care services through the redirect of ministry beds in abeyance funding: THAT staff be requested to send a letter to the provincial government to endorse the redirect of current ministry beds in abeyance funding towards the support of community care services. We kindly request your support and endorsement. Sincerely, Chris Bantock Chris Bantock Deputy Clerk cc: Premier Doug Ford Matthew Rae, MPP Association of Municipalities of Ontario All Ontario municipalities Corr. 24-23 From: Minister of Infrastructure <Minister.MOI@ontario.ca> Sent: Tuesday, May 16, 2023 2:04 PM To: Minister of Infrastructure <Minister.MOI@ontario.ca> Subject: A Message from the Minister of Infrastructure | Asset Management Planning Quality Assurance Engagement Good afternoon, As you are aware, all municipalities were expected to have an asset management plan in place for co re infrastructure by July 1, 2022, as outlined in the Asset Management Planning for Municipal Infrastructure regulation (O.Reg. 588/17). Asset management plans are important tools to help municipalities prioritize infrastructure investments using an evidence-based decision-making process. The data from these asset management plans can also be used to help target provincial investments and better address local infrastructure needs. For example, Current Replacement Value (CRV) data from municipal asset management plans was used to inform the Ontario Community Infrastructure Fund (OCIF) allocations this year. To continue to ensure that municipalities are supported and set up for success, the Ministry of Infrastructure is procuring a third-party consultant to assess the quality and consistency of municipal asset management plans. In the coming months, consultants will be contacting your municipality to gain insights regarding your asset management planning, including methodologies used and potential gaps, challenges, and opportunities for improvement. As you work towards meeting the requirements of the next regulatory deadline of July 1, 2024, to have an approved asset management plan for all municipal infrastructure assets that identifies current levels of service and the cost of maintaining those levels of service, I encourage your municipality’s participation in the upcoming quality assurance engagement. Your feedback will be valuable in helping to inform the third-party consultant’s recommendations to the Ministry and potential next steps to enhance asset management tools, supports, and data reporting. In addition, my Parliamentary Assistant, Amarjot Sandhu, will be conducting consultation sessions in the near future with select municipalities and municipal associations. These sessions will provide an opportunity for municipal feedback on asset management planning requirements and the recent shift to using current replacement values in the OCIF formula. Sincerely, The Honourable Kinga Surma Minister of Infrastructure Corr. 25-23 Report to Council Report Number: LIB 01-23 Date: May 23, 2023 From:Jackie Flowers CEO/Director of Public Libraries Subject:Funding Out of Country Conference -Pickering Public Library Staff - File: A-1440 Recommendation: 1.Council approve international travel by Library staff to attend the 2023 American Library Association (“ALA”) Annual Conference in Chicago, Illinois at a cost not to exceed $6,800.00; and 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. Executive Summary:This Report is submitted per section 10.02 of the City of Pickering’s Financial Control Policy (FIN 030) requiring Council’s approval for out-of-country conferences funded by the City. The 2023 American Library Association (“ALA”) Annual Conference will be held June 22 to 27, 2023 in Chicago, IL. Funds are budgeted annually in the Current Budget to support staff attendance at library sector conferences. The Pickering Public Library Board reviewed the proposed travel itinerary and costs at the Board meeting held April 27, 2023, and endorsed this Report to Council. Financial Implications: The Pickering Public Library 2023 current budget included $6,000.00 for Other Conferences (501100.0000) and $1,500.00 for Travel costs for seminars and education (501130.0000). The expenses for four Library staff to attend the ALA Conference is $6,800.00 which includes travel, conference registration and hotel accommodations. Discussion: The Pickering Public Library supports staff in their professional development through the training and conferences budgets. The ALA Annual Conference offers staff the opportunity to gather new ideas and solutions to address the major challenges and opportunities facing public libraries, as well as learn about new products and services offered by library vendors and build connections with library professionals from across North America. Many Canadian library professionals attend the ALA Conference due to the absence of a national library conference in Canada. The 2023 ALA Annual Conference will be held June 22 to 27, 2023 in Chicago, IL. LIB 01-23 May 23, 2023 Subject: Funding Out of Country Conference Page 2 The Pickering Public Library Board reviewed the proposed travel itinerary and costs at the Board meeting held on April 27, 2023, and endorsed this Report to Council. Attachment: 1. None. Prepared/Endorsed By: J. Flowers CEO/Director of Public Libraries :jf Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Original Signed By: Report to Council Report Number: OPS 16-23 Date: May 23, 2023 From: Brian Duffield Director, Operations Subject: Greenwood Library and Oddfellows Hall Window Replacement -RFQ No. Q2023-6 -File: A-1440 Recommendation: 1.That Request for Quotation No. Q2023-6 for Greenwood Library and Oddfellows Hall Window Replacement as submitted by Roof Tile Management Inc. in the amount of $182,500.00 (HST included) be received; 2.That the Capital Budget for the Greenwood Library Windows Replacement (account C10220.2204) be cancelled and that these funds be applied to fund the Oddfellows Hall Window Replacement Capital Budget; 3.That only the Oddfellows Hall Window Replacement, as submitted by Roof Tile Management Inc. as part of W2023-6, in the amount of $110,570.50 (HST included) be awarded; 4.That the total gross project cost of $121,871.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $109,749.00 (net of HST rebate) be approved; 5.That the Director, Finance & Treasurer be authorized to finance the net project cost of $109,749.00 as approved in the 2022 Capital Budget and funded from the Rate Stabilization Reserve; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: Greenwood Library, located next to Greenwood Public School on Westney Road, and Oddfellows Hall located on the lower site of the Pickering Museum Village are both historic buildings over a hundred years old. Both have wood frame windows that have deteriorated with age and have been identified for replacement. Custom reproduction with single pane float glass is required in both cases. Request for Quotation No. Q2023-6 was issued, including both scopes of work and has resulted in bids exceeding the available budgets for each of the projects, individually. Given that Greenwood Library has been closed since approximately 2015, and that its windows have been shuttered and protected with plywood, and that Oddfellows Hall will serve as the main staff hub for the museum during the pending construction of the Pickering Heritage & OPS 16-23 May 23, 2023 Subject: Greenwood Library and Oddfellows Hall Window Replacement Page 2 Community Centre (PHCC), it is recommended that the available budgets be pooled and dedicated towards replacing the existing windows only at Oddfellows Hall. Request for Quotation No. Q2023-6 was advertised on the City’s bids & tenders portal on March 28, 2023 and closed on April 20, 2023. One bid was received. All required pre- conditions of award have been received and approved; therefore, the lowest compliant bid submitted by Roof Tile Management Inc. in the amount of $110,570.50 (HST included), limited to the replacement of windows at Oddfellows Hall, is recommended for approval. The total gross project cost is estimated to be $121,871.00 and the total net project cost is estimated at $109,749.00 (net of HST rebate). Financial Implications: 1.Quotation Amount RFQ No. Q2023-6 (Oddfellows Hall windows only) $97,850.00 HST (13%) 12,720.50 Total Gross Tender Cost $110,570.50 2.Estimated Project Costing Summary RFQ Q2023-6 (Oddfellows Hall windows only) $97,850.00 Contingency 10,000.00 Total Project Cost $107,850.00 HST (13%) 14,021.00 Total Gross Project Costs $121,871.00 HST Rebate (11.24%) (12,122.00) Total Net Project Cost $109,749.00 3. Approved Source of Funds – Parks’ Capital Budget Approved Code Source of Funds Funds Available Funds Required C10250.2213 Rate Stabilization $65,000.00 $65,000.00 C10250.2213 Rate Stabilization 0.00 44,749.00 C10220.2204 Rate Stabilization 45,000.00 0.00 $110,000.00 $109,749.00 Project Cost under (over) approved funds by $251.00 The Greenwood Library Window Replacement capital project (C10220.2204) will be cancelled and the $45,000.00 funding for this project will be applied to the Oddfellows Hall Window Replacement capital project (C10250.2213). OPS 16-23 May 23, 2023 Subject: Greenwood Library and Oddfellows Hall Window Replacement Page 3 Costs shown above include previously committed and separately awarded consulting and related project costs. They are funded from the same accounts and have been included for clarity regarding the total cost of the project. Discussion: Oddfellows Hall was constructed in 1869 and moved to the museum’s current site in 1972 along with the whole site relocation from Brougham. The building was again relocated a short distance within the lower site in 2015 and substantially restored. Its windows were not replaced as part of that project due to budget constraints, but have since deteriorated to a point where they risk becoming a hazard if they are not replaced. Due to the age of the building and historic construction of the wood frame windows and glass, custom replacement windows are required to maintain the building’s appearance and to maintain the character of the City’s living history museum. Greenwood Library was built in 1860 and most recently served as a branch library until its closure in 2015. The building remains vacant and is currently only used for storage. Deterioration of its historic wood windows is primarily focused on the storm windows on the exterior face of the building, with the main windows behind remaining in fair condition. The scope of work carried in Q2023-6 was limited to replacement of the exterior storm windows, which have since been shuttered and protected by plywood to help protect against further deterioration and to better secure this remote facility. The City is currently undergoing a Facilities Renewal Study which is expected to be completed by the end of 2023. The study will include recommendations regarding future investments on the Greenwood Library and other aging buildings. The museum has spent the past year adjusting its operations and relocating staff in order to accommodate the closure of the upper site for the construction of PHCC, expected to commence late this summer, and closing the upper site until early 2026. Oddfellows Hall has been converted into staff offices and will serve as the primary staff hub on site until PHCC is ready for occupancy. Given the condition of its windows and essential function at the museum for the next few years, it is recommended that available budget be pooled and that work at this location be given priority. As bid prices have exceeded available budgets for each individual budget by more than ten percent, per section 11.02 of the Financial Control Policy (FIN 030), and as funding is proposed to be repurposed and reallocated to prioritized needs, Council approval is required in order to proceed. Request for Quotation No. Q2023-6 was advertised on the City’s bids & tenders portal on March 28, 2023 and closed on April 20, 2023. One bid was received. All required pre- conditions of award have been received and approved; therefore, the lowest compliant bid submitted by Roof Tile Management Inc. in the amount of $110,570.50 (HST included), limited to the replacement of windows at Oddfellows Hall, is recommended for approval. The total gross project cost is estimated to be $121,871.00 and the total net project cost is estimated at $109,749.00 (net of HST rebate). OPS 16-23 May 23, 2023 Subject: Greenwood Library and Oddfellows Hall Window Replacement Page 4 Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Stan Karwowski, MBA, CPA, CMA (Acting Director, Operations) Director, Finance & Treasurer Original Signed By: Sarah Douglas-Murray Director, Community Services Original Signed By: Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement VP:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer Report to Council Report Number: PLN 15-23 Date: May 23, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Licence Agreement – Open Studio Art Café -Seasonal Patio Program use of City owned lands -File: D-1000-006 Recommendation: 1.That Council approve the Draft Licence Agreement for the temporary use of City Property adjacent to 617 Liverpool Road, to operate a Seasonal Patio, between the City of Pickering and Open Studio Art Café, from such time as the final inspection of construction has been undertaken and approved, until November 30, 2023, as set out in Appendix I to Report PLN 15-23; 2.That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: Open Studio Art Café (OSAC), located at 617 Liverpool Road in the Nautical Village, has submitted a request to operate a Seasonal Patio on the City owned boulevard in front of their establishment. Seasonal Patios were previously approved for this location in 2020, 2021 and 2022, through the City’s Temporary Patio Program, a business continuity program implemented by the City during the period of pandemic restrictions for restaurants. The Temporary Patio Program is now closed, however, OSAC wishes to continue the practice of operating a Seasonal Patio on the City’s boulevard, using the same location and patio design as approved under previous Licence Agreements. The proposed location (see Location Map, Appendix I – Schedule “A”) of the Seasonal Patio is the same as in previous years. This year’s Seasonal Patio would continue to be subject to the requirements of the Ontario Fire Code, the Ontario Building Code, the Accessibility For Ontarians with Disabilities Act, and all Provincial and Regional Health Department regulations. In order to accommodate the increased occupancy load of patrons seated on a Seasonal Patio, OSAC has obtained an approved Building Alteration Permit to redesign the interior layout of the café, add washroom capacity, and to change the use of this premises from an ‘Art Gallery’ with take-out coffee service, to a ‘Restaurant’ use. This work will increase the seating capacity of the facility, so as to legally comply with occupancy load maximums. May 23, 2023 PLN 15-23 Subject: Licence Agreement – Open Studio Art Café Page 2 Staff therefore recommends that the City enter into a Licence Agreement with OSAC for temporary use of the City’s boulevard, from such time as the Building Services Section has undertaken the final inspection and approves the construction, as required under OSAC’s approved Building Permit, until November 30, 2023 (see Draft Licence Agreement, Appendix I). The OSAC Seasonal Patio would also be subject to terms that restrict the patio patron movements to within the identified boundary of the Seasonal patio, that restrict amplified music after 9:00 pm, and that excludes outdoor cooking. Financial Implications: A one-time fee of $500.00 plus HST will be payable by OSAC, as a term of the Licence Agreement. No further financial implications are associated with this Licence Agreement. Discussion: Third party use of municipally owned property for any reason is subject to the execution of a Licence Agreement with the City and, in this case, is permitted for a limited term of operation that does not conflict with the City’s municipal Winter Maintenance operations. Open Studio Art Café (OSAC) is located at 617 Liverpool Road in the Nautical Village. For the fourth consecutive year, they are requesting permission to operate a temporary patio on the City owned boulevard at this address. City staff in Fire Services, Building Services and Municipal Law Enforcement have considered this request, and have no objection to the proposed design or location of the temporary patio space. Matters relating to maximum occupant loads and permitted uses at this facility have recently been addressed through the City’s issuance of a Building Alteration Permit that approves a new interior design. These works include the construction of additional washroom capacity, and supports a change of use from “Art gallery” with take-out only coffee service, to a “Restaurant” use permitting both take-out and eat-in food service. Once completed, the newly renovated facility will achieve a higher maximum occupancy load, that can be shared across the interior space, the porch and a Seasonal Patio. The proposed term of the Licence Agreement is from such time as the City has conducted an approved final inspection of the construction work, until November 30, 2023. The patio must be removed at the end of the term to accommodate the City’s Winter Maintenance program. OSAC has provided the requisite Certificate of Insurance noting the City as an added insured, in an amount as required by the City. Compliance with the Ontario Building Code, Ontario Fire Code, the Accessibility for Ontarians with Disability Act, applicable Municipal By-laws and current Provincial and Region of Durham Health & Safety criteria must be maintained at all times, all of which are subject to inspection without notice. Staff therefore recommends the City enter into a Licence Agreement (see Draft Licence Agreement, Appendix I) with OSAC for the temporary use of the City owned boulevard, as indicated in the site drawing (see Location Map, Appendix I – Schedule “A”). PLN 15-23 May 23, 2023 Subject: Licence Agreement – Open Studio Art Café Page 3 Any future requests for use of the City’s boulevard for a Seasonal Patio use will be reviewed on an annual basis, and brought to Council for their consideration. Appendix: Appendix I Draft Licence Agreement Prepared By: Original Signed By Catherine Hodge Senior Coordinator, Development Liaison Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO CH:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer Appendix I to Report PLN 15-23 Draft Licence Agreement 1 This Licence Agreement is made this ____ day of May, 2023. Between: Open Studio Art Café Inc. (the "Restaurant”) - and - The Corporation of the City of Pickering (the "City") Whereas the City owns the lands legally described as Liverpool Road, south of Annland Street being the Road Allowance between Lots 22 and 23, Range 3, Concession Broken Front, Pickering; and Whereas the Restaurant wishes to use a portion of the City-owned lands as shown in red on the location map attached hereto as Schedule “A” (the “Lands”) for the purpose of operating a Seasonal Patio for the serving of food and beverages; and Whereas the City has agreed to grant to the Restaurant a non-exclusive licence permitting the Seasonal Patio on the Lands subject to the terms and conditions set out in this Licence. Now Therefore in consideration of the mutual covenants hereinafter set forth and other good and valuable consideration, the City and the Restaurant agree as follows: Licence 1. Subject to the terms of this Licence, the City grants permission to the Restaurant to use the Lands on a non-exclusive basis for the Seasonal Patio. 2. The Restaurant acknowledges that this Licence does not create an interest in the Lands nor does the Restaurant claim any past or present interest, howsoever arising, as a result of or connected in any way with the use and occupation of the Lands. 3. The licence granted herein is only for the duration of this Licence and only for the purposes and uses stated herein. No other purposes shall be permitted without prior approval from the City. 4. The licence granted herein is not exclusive and the City reserves the right to enter onto the Lands and to grant, renew or extend licenses and other interests to other third parties. 2 Term 5. Unless earlier terminated as provided herein, the term of this Licence shall commence on a date to be inserted here _________, once identified, to be the date when City Council approval has been obtained and final City inspections are approved, and will expire on November 30, 2023 at 9:00 pm (the “Term”), subject to the terms of Section 10 of this Lease Agreement. 6. Except as otherwise provided for in this Licence, this Licence may be terminated by the City at any time and for any reason during the Term upon sixty (60) days prior written notice to the Restaurant. Notwithstanding the foregoing, if at any time the Restaurant is in default in the performance of any of the obligations under this Licence, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of the Restaurant shall immediately cease. The City shall not be liable for payment to the Restaurant for any damage or loss arising from the termination of this Licence by the City pursuant to this Section 7. Upon the expiry or earlier termination of this Licence, the Restaurant shall remove the Seasonal Patio, at its own expense, and restore the Lands to its original condition. Fee 8. The Restaurant shall pay a one-time fee of Five Hundred dollars +HST, payable to the City upon execution of this Licence Agreement, and shall be responsible for payment of all applicable non-City permits, licences, staffing charges, and approval fees where applicable. Applicable Laws 9. The Restaurant shall comply strictly with all applicable law, by-laws, rules and regulations governing its use of the Lands for the Seasonal Patio, including, but not limited to, the City’s Noise By-law, Traffic and Parking By-laws, the Ontario Building Code (OBC), the Ontario Fire Code (OFC), the Accessibility for Disabled Ontarians Act, and all applicable requirements of the Technical Standards & Safety Authority. 10. The Restaurant, where applicable, shall obtain all necessary permits, licenses and approvals that may be required in connection with its use of the Lands for the Seasonal Patio, including, but not limited to: a) Final inspection on all construction work necessary to comply with the Ontario Building Code relating to a change in occupancy; b) Tents, should they be constructed, must comply with applicable building permit requirements under the Building Code Act, OBC and the City’s Temporary Tent Standard Operating Procedure (City Development Department); c) Compliance with the Health & Safety Guidelines as issued for outdoor patio operations by the Province of Ontario and the Durham Region Health Department, and all applicable Fire Code requirements; and d) No smoking signs to be placed, in accordance with the Durham Region smoking ban by-law. 3 Fire Safety & Ontario Building Code 11. The Restaurant acknowledges that the Seasonal Patio is subject without notice, to: a) inspections to be carried out by City of Pickering Fire Services to determine compliance with the OFC; and b) inspections to be carried out by City of Pickering Building Services Section to determine compliance with the OBC. 12. The location of the Seasonal Patio must maintain a 1.2 metre clearance from all fire hydrants or fire connections (Siamese) and they must be visible and accessible at all times. 13. The outdoor preparation or cooking of food is not permitted. Utilities 14. The Restaurant shall assume all costs and expenses in connection with the Seasonal Patio, including, but not limited to, all utility costs. 15. The Restaurant and its employees, agents and contractors, including its electrical support group, is prohibited from altering City electrical infrastructure, and is only permitted to use existing outlets. 16. The Restaurant shall ensure all power cords have been covered to avoid tripping hazards. 17. The City assumes no responsibility to the Restaurant for the temporary or unavoidable interruption of the supply of any public utility service due to any cause whatsoever. Hours of Operation 18. Subject to any other regulatory approval (e.g. liquor licence), the Seasonal Patio shall operate between the hours of 7 am to 9 pm only. Conditions of Use 19. The maximum, combined occupancy for both interior and exterior seating shall comply with the requirements of the OBC. 20. The Restaurant will ensure that patrons using the Seasonal Patio remain within the defined area of the Seasonal licence as detailed in Schedule A included herein at all times during open hours of operation of the Seasonal Patio. 21. The Restaurant will at all times comply with and ensure compliance with the terms of City of Pickering By-Law 6834/08, and specifically Schedule 2, Section 1 thereof, whereby no amplified noise or music is permitted between the hours of 9:00 pm and 7:00 am. 4 Maintenance 22. The Restaurant shall ensure that the Lands and the Seasonal Patio are maintained in a state of good and safe repair, and in a clean and sanitary condition during the Term, to the satisfaction of the City. The Restaurant shall immediately notify the City of any damage to the Lands. 23. In the event that the Restaurant wishes, during the Term, to replace or materially alter the Seasonal Patio, the Restaurant shall not commence replacement or alteration unless: a) the City has approved the Restaurant’s plans, specifications and appearance of the proposed replacement or alteration; b) otherwise agreed to by the City, the replacement or alteration does not occupy an area that is larger than the Lands and shall be situate in the same location as the Seasonal Patio; c) the Restaurant has received all regulatory approvals and/or the replacement or alteration complies with all regulatory requirements; and d) the Restaurant has obtained any necessary permits for the work to be undertaken. 24. The Restaurant shall ensure that any personnel installing, maintaining, replacing, altering or repairing the Seasonal Patio shall be properly trained and fully qualified to perform the relevant work. The Restaurant shall ensure that it complies with the Construction Act and takes all necessary steps to prevent a lien from being claimed in respect of the Lands. Waste Management 25. The Restaurant shall remove any and all refuse generated by the use of the Seasonal Patio, as it occurs and at the expense of the Restaurant. Insurance 26. The Restaurant, at its own expense, shall provide, a) comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the Seasonal Patio and the use and occupancy of the Lands, with coverage for any one occurrence or claim of not less than $5,000,000, which insurance shall protect the City in respect of claims by the Restaurant as if the City was separately insured; b) a certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the Term; c) Thirty (30) days prior written Notice, by registered mail, given by the insurer(s) to the City of Pickering if this Policy is cancelled or if any material change occurs that would, for any reason, affect this Certificate or the City of Pickering as outlined in the coverage specified herein. Notice will be given to: The Corporation of the City of Pickering, Attention: City Development Department, One The Esplanade, Pickering, ON, L1V 6K7. 5 27. The Restaurant shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, the Restaurant shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Lands, the Restaurant shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if the Restaurant shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to the Restaurant. Liability and Indemnification 28. The City shall not be liable to the Restaurant for any loss, damage or personal injury (including death) relating to the Seasonal Patio or the use and occupancy of the Lands, whether caused by fire, theft, burglary, or otherwise, unless such loss or damage was caused by the negligence or willful misconduct of the City, its servants, agents or employees. 29. Once any equipment is erected on the Lands, the Restaurant shall determine its own terms for overnight security of its equipment, and the Lands and equipment shall be and remain at the risk of the Restaurant. 30. Save and except for the gross negligence as it relates any of its to obligations under this Agreement, or willful misconduct of the City, the Restaurant agrees to indemnify and save the City, and all its directors, officers, employees, elected officials, agents, contractors and representatives harmless from any and all losses, actions, damages, claims, liability, costs, expenses and demands, of any kind, including, without limiting the generality of the foregoing, all claims for personal injury, illness or death, including any claims arising from the COVID-19 virus, or from any act or omission of the Restaurant or those for whom the Restaurant is at law responsible arising out of any action whatsoever by the Restaurant, its directors, employees, agents, contractors, invitees or anyone in connection with the Restaurant’s use and occupancy of the Lands or the presence of Seasonal Patio on the Lands. This provision shall survive the expiration or earlier termination of this Licence. 31. The Restaurant waives any and all claims against, releases from liability and agrees not to sue the City, its directors, officers, employees, elected officials, agents, contractors and representatives for any personal injury, illness, death or any other loss sustained by the Restaurant or for which the Restaurant may be responsible arising out of, or in connection with the Restaurant’s use and occupancy of the Lands or the presence of the Seasonal Patio on the Lands. Force Majeure 32. The City shall not be liable for any damages caused by any delay or failure to perform the whole or any part of this Licence, where such performance is made impossible or impractical due to any cause direct or indirect, beyond the control of the City, including, but not limited to, labour disruptions, strikes, lockouts, fire, flood, storms, acts of nature, natural disasters, acts of war, insurrection and terrorism, outbreak, pandemic, epidemic, disease or emergency. 6 Relationship of Parties 33. Nothing contained herein shall be deemed or construed by the parties, nor by any third party, as creating the relationship of principal and agent, landlord and tenant, partnership or of joint venture between the parties, it being understood and agreed that none of the provisions contained herein, nor any of the acts of the parties shall create any relationship between the parties other than that of licensor and licensee as described in this Licence. Commercial Tenancies Act 34. The parties agree that the provisions of the Commercial Tenancies Act DO NOT apply to this Licence between the parties Notice 35. Any notice or other communication required or permitted to be given hereunder shall be in writing, and shall be sufficiently given if sent by pre-paid registered mail from a post office in Canada addressed in the case of the City to: Pickering Civic Complex, One The Esplanade, Pickering, ON L1V 6K7 Attention: Director, City Development & CBO Email: citydev@pickering.ca Phone Number: 905.420.4617 and in the case of the Restaurant to: 617 Liverpool Road Pickering, ON L1W 1R1 Attention: Michele Bolton Email: draw@openstudioartcafe.com Phone Number: 905.420.2233 or cell: 905.626.7300 Such notice may be given by hand delivery or sent electronically by either party to the other. Any such notice mailed shall be deemed to have been given on the third (3rd) business day following such mailing or, if delivered by hand, shall be deemed to have been given on the day of delivery or, if sent electronically, shall be deemed to have been given on the business day following transmission. In the event of a postal strike or pending postal strike, any or all notices must be given by personal delivery or by electronic means. Title 36. The Restaurant hereby agrees to keep title to the Lands, including every part thereof, free and clear of any lien, encumbrance or security interest or notice thereof. The Restaurant shall not enter into any agreements for the Lands which would run with the Lands and become an obligation of the City upon termination or expiration of this Licence. 7 Time 37. In all respects, time shall be of the essence of this Licence. Counterparts 38. This Licence may be executed in any number of counterparts, each of which shall be deemed an original and all of which taken together shall be deemed to constitute one and the same document. The execution of this Licence will not become effective until counterparts hereof have been executed by all the parties hereto. Counterparts may be executed either in original or electronic form and the parties adopt any signatures received in electronic form as original signatures of the parties. General 39. The City shall have the right to enter the Lands at any time for any reason. 40. The Restaurant agrees to ensure activities are limited to the typical operation of a commercial temporary outdoor patio and will not inhibit in any way the safety and enjoyment of the public or its use of the adjacent public owned lands. 41. The Restaurant shall not alter, add to or vary in any way any part of the Lands without the prior approval of the City. 42. This Licence shall not be assignable by the Restaurant without the consent of the City, which consent may be arbitrarily refused. 43. This Licence shall enure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 44. Schedule “A” attached to this Licence form part of this Licence. The recitals at the head of this Licence are true and accurate and form a part hereof. 45. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. 46. The failure of any party to exercise any right, power or option or to enforce any remedy or to insist upon the strict compliance with the terms, conditions and covenants under this Licence shall not constitute a waiver of the terms, conditions and covenants herein with respect to that or any other or subsequent breach thereof nor a waiver by that party any time thereafter to require strict compliance with all terms, conditions and covenants hereof, including the terms, conditions and covenants with respect to which the party has failed to exercise such right, power or option. Nothing shall be construed or have the effect of a waiver except an instrument in writing signed by a duly authorized officer of the applicable party which expressly waives a right, power or option under this Licence. 47. The headings in this Licence have been inserted as a matter of convenience and for reference only and in no way define, limit or enlarge the scope of meaning of this Licence nor any of the provisions hereof. 8 48. The Restaurant shall not have the right to register this Licence or notice thereof against title to the Lands or any part thereof. In Witness Whereof the City and the Restaurant have executed this Licence as of the date first written above. Open Studio Art Café Inc. _________________________________ Name: Title: _____________________________________ Name: Title: I/We have authority to bind the Corporation. The Corporation of the City of Pickering Kevin Ashe, Mayor Susan Cassel, City Clerk 9 Schedule “A” Location Map of the Lands Location of Seasonal Patio on City of Pickering lands, known legally as: Liverpool Road, south of Annland Street being the Road Allowance between Lots 22 and 23, Range 3, Concession Broken Front, Pickering Seasonal Patio Location – Open Studio Art Café Municipal boulevard in front of 617 Liverpool Road, Pickering Report to Council Report Number: PLN 16-23 Date: May 23, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Environmental Registry of Ontario Posting 190-6813: Proposed Provincial Planning Statement - City of Pickering Comments on the new draft Provincial Planning Statement - File: L-1100-016 Recommendation: 1. That Council endorse the comments contained in Report PLN 16-23, and as detailed in Appendix I to Report PLN 16-23, as the City of Pickering Detailed Comments on the proposed Provincial Planning Statement; 2. That Council requests the Province of Ontario to protect the Pickering employment areas identified on Appendices II, III and IV of Report PLN 16-23 from conversion to residential or mixed use, as they represent significant employment lands within Pickering; 3. That Council requests the Province of Ontario to provide a minimum two-year transition period for municipalities to amend the Employment Areas policies of their Official Plan to align with the new Provincial Planning Statement, and that, until such time as that conformity amendment is completed, all Employment Area lands remain subject to the existing policy requirements for “conversion” to non-employment uses; and 4. That a copy of Report PLN 16-23, and Council’s resolution thereon, be submitted to the Environmental Registry of Ontario posting (ERO 019-6813) as the City of Pickering’s comments on the draft Provincial Planning Statement. Executive Summary: The Province of Ontario is seeking comments on a proposed Provincial Planning Statement, through the Environmental Registry of Ontario, by June 5, 2023. A copy of the proposed Provincial Planning Statement can be found on the Environmental Registry of Ontario website under posting number 019-6813. The proposed Provincial Planning Statement would combine various policies of A Place to Grow and the Provincial Policy Statement, 2020, plus introduce new policies, to form a new land use policy document. If approved, the Province would revoke the Provincial Policy Statement, 2020, and A Place to Grow, as well as amend regulations (O. Reg. 416/05 and O. Reg. 311/06) under the Places to Grow Act, 2005. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 2 Proposed Provincial Planning Statement The Provincial Planning Statement proposes a number of significant changes to land use policy, including for employment areas. Given the significance of the changes, staff is recommending that Council request the Province to protect the three major employment areas in Pickering for the long term, as identified in Appendices II, III and IV to this Report. Further, staff is recommending a minimum two-year transition period to implement the Employment Area definition, without threat of conversion applications. City staff have reviewed the proposed Provincial Planning Statement, and the proposed Approach to Implementation, and prepared comments for Council’s consideration and endorsement, as the City’s comments. Staff from Sustainability, Economic Development & Strategic Projects, and Engineering Services were consulted in the preparation of these comments. Staff will submit a copy of Report PLN 16-23, and City of Pickering’s Council resolution thereon, to the Environmental Registry of Ontario posting 19-6813, by the June 5, 2023 comments deadline. Financial Implications: The recommendations of this report do not present direct or immediate costs to the City of Pickering. Discussion 1. Purpose On April 6, 2023, the Province released Bill 97: Helping Homebuyers, Protecting Tenants Act, 2023, for comments on the Environmental Registry of Ontario (ERO). The proposed changes to various Provincial Statutes through Bill 97 included the release of the proposed Provincial Planning Statement (Planning Statement) and a proposed Approach to Implementation. The proposed Planning Statement would create a new province-wide land use planning policy document. The document integrates policies from A Place to Grow (Growth Plan) and the Provincial Policy Statement (PPS), and introduces new policies. This report contains a review of the draft document, identifying possible implications, and recommendations for Council to endorse. The purpose of this report is to provide formal comments to the Province on the proposed draft Planning Statement. 2. Background 2.1 What is the Provincial Policy Statement (PPS)? The PPS is issued under the Planning Act and is the primary provincial land use planning policy document, applying across Ontario. The PPS provides directions on matters of Provincial interest. The PPS also sets the policy foundation that planning decisions shall be consistent with at the local level. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 3 Proposed Provincial Planning Statement 2.2 What is Places to Grow Act and the Growth Plan? A Place to Grow: Growth Plan for the Greater Golden Horseshoe is a Provincial plan issued under the Places to Grow Act, 2005. It provides a detailed framework for where and how growth should be accommodated in the Greater Golden Horseshoe (GGH), and it works together with the Greenbelt Plan, Oak Ridges Moraine Conservation Plan, and the Niagara Escarpment Plan to address land use planning issues facing specific geographic areas in Ontario. The Growth Plan provides comprehensive and integrated policy direction on land use planning matters including: • Growth management, housing and economic development; • Infrastructure planning, including sewage, water and stormwater management services, transportation, transit, energy supply and corridor protection; • Protection and management of resources, including prime agricultural areas, aggregates, natural heritage, water, and cultural heritage; and • Protection of public health and safety, such as mitigating potential risks due to natural and human-made hazards. The Growth Plan contains population and employment targets for single and upper-tier municipalities in the GGH to 2051. Municipalities are required to conduct a Land Needs Assessment (LNA), as part of Official Plan reviews, to confirm that the population and employment targets can be met. Municipalities currently use a Provincially-issued methodology when conducting LNA studies to ensure consistency. The Growth Plan contains density targets for areas within municipalities based on how they are defined. The Growth Plan defines strategic growth areas, which include urban growth centres and corridors, and greenfield areas, and requires minimum densities in those areas. There are also intensification targets that require municipalities to plan for a specific amount of growth within a defined built boundary, as determined by the Province. 2.3 Proposed Provincial Planning Statement (Planning Statement) On April 6, 2023, the Province of Ontario released the proposed Planning Statement, which integrates the PPS and Growth Plan into a singular, province-wide policy document. The Province believes this will streamline land use planning rules, and encourage more housing, helping achieve the goals of the Provincial Housing Supply Action Plan. The Planning Statement has been prepared based on five pillars identified by the Province: • Generate an appropriate housing supply; • Make land available for development; • Provide infrastructure to support development; • Balance housing with resources; and • Implementation. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 4 Proposed Provincial Planning Statement The five pillars have a clear directive to ensure that the policy framework is housing- supportive. The Planning Statement identifies 29 municipalities as “large and fast-growing municipalities” with the greatest need for housing. Pickering has been identified as a “large and fast-growing municipality”. The Province has indicated Natural Heritage policies and definitions are still under consideration and have not been included for review at this time. They will be made available under a separate posting on the ERO at a later date. In addition to the new Planning Statement, the ERO posting indicates the Province is proposing an administrative and housing-keeping amendment to the Greenbelt Plan so that that policies in the current Greenbelt Plan are maintained, should the PPS, 2020 and A Place to Grow be revoked. Details of these amendments have not been provided to date. City staff have reviewed the proposed Planning Statement and prepared comments based on the major changes proposed to the Provincial policy for Council’s consideration and endorsement. 3. Comments on the Proposed Planning Statement 3.1 Growth Management The Planning Statement would repeal the Growth Plan and the PPS. The Planning Statement is not proposing to maintain the following policies and/or appendices currently found in the Growth Plan: • Population and employment targets to 2051. However, the Province has indicated they “expect”’ municipalities to continue to use the 2051 targets at a minimum; • No indication of a Lands Need Assessment Methodology to guide future growth studies; • No minimum required densities for Strategic Growth Areas, with the exception of Major Transit Station Areas (MTSA’s); and • No minimum required densities for Greenfield Areas. However, large and fast- growing municipalities are “recommended” to continue using 50 persons and jobs per hectares. 3.1.1 Concerns with Population and Employment Targets and no Identified Lands Need Assessment Methodology The Region of Durham, as the upper-tier municipality, currently allocates growth targets to the lower-tier municipalities in Durham, based on Provincial growth targets, with input from area municipal staff and Councils. Bill 23, the More Homes Built Faster Act, 2022 made changes to the Planning Act that, upon proclamation, will remove statutory approval authorities from seven upper-tier municipalities, including Durham Region. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 5 Proposed Provincial Planning Statement The draft Planning Statement, and changes through Bill 23, would result in Pickering becoming responsible for carrying out growth forecasting moving forward. This change will require increased staff resources, increased costs associated with the growth studies, and creates uncertainty about the future process, including possible appeals of proposed growth targets and densities for subsequent Official Plan reviews. For the City’s next Official Plan Review, the City may be able to draw on the growth management component and land needs assessment of the Region’s Official Plan Review, subject to the Province’s approval of that Plan. For subsequent Official Plan reviews, the City will be responsible for carrying out local growth forecasting. The City will require staff and/or consultants to conduct a Land Needs Assessment (LNA) and a Growth Management Study, as part of future Official Plan reviews. Previously, these studies were undertaken by the Region. Also, in the absence of uniform growth forecasting methodology, forecasts could be skewed or inflated depending on the approach. The allocation of population and jobs by the Region to the lower tier municipalities in Durham created a balanced approach to how growth was to be allocated across the Region. The approach of individual municipalities creating their own growth forecasts could create competition between municipalities within the Region of Durham for infrastructure including, water, sanitary and transit. In addition, recent changes to the Development Charges Act through Bill 23 included removing growth related studies from being eligible for development charge funding. Due to this change, the cost of these additional studies will need to be budgeted for each Official Plan review going forward. 3.1.2 Concerns with no required minimum densities for Strategic Growth Areas and Greenfield Areas The concept of strategic growth areas and greenfield areas have been carried forward into the Planning Statement. Large and fast-growing municipalities shall identify appropriate minimum density targets for each strategic growth area, based on the local context, with the exception of MTSA’s which have a minimum density of 150 people and jobs per hectare. Large and fast-growing municipalities are “encouraged” to set a minimum density of 50 persons and jobs per hectare for designated greenfield areas. The removal of “required” minimum densities for most of the strategic growth areas, and greenfield areas, could have impacts on existing and planned infrastructure. Planning and infrastructure investments in communities over the past twenty years have been made in accordance with Provincially set minimum densities in strategic growth areas and promoted intensification in these areas. While municipalities can still apply minimum densities, they will now be appealable. This could lead to applicants seeking to downzone specific lands or areas. If appeals are permitted, it could result in inefficient use of existing or planned infrastructure that has been developed or designed based on current planning policy. This could also result in less housing in these areas that have been planned to support specific densities. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 6 Proposed Provincial Planning Statement Staff recommend the following revisions to the policies to address the concerns outlined above: • That the Province identify the basic parameters for a future Land Needs Assessment. This will provide clarity regarding how they are to be conducted for municipalities and the development community; • That the Development Charges Act be further amended to reinstate growth related studies related to Land Needs Assessment, official plan reviews, secondary planning and other growth planning studies, to be eligible for funding through development charges; • That the Planning Statement require “large and fast-growing municipalities” to identify minimum intensification targets, and provide criteria for municipalities to identify built-up areas where intensification targets would apply; and • That the Planning Statement indicate that, where municipalities identify minimum densities for strategic growth areas and greenfield areas to address local conditions, they shall not be appealable. 3.2 Removal of Municipal Comprehensive Reviews Currently, the Growth Plan restricts the expansion of settlement areas and the conversion of lands within employment areas except during a Municipal Comprehensive Review (MCR). An MCR is an Official Plan review required by the Planning Act every five years for existing plans or ten years after passing a new plan. The Planning Statement removes the MCR process as the required process to consider settlement area expansions, and employment land conversions. While the concept of an MCR has been removed from the Planning Statement, municipalities will still be required to review their Official Plans at regular intervals, as identified above. Applicants will now be able to submit applications at any time to expand settlement boundary’s or convert employment lands. This approach will result in piecemeal planning, uncertainty and unpredictability in terms of infrastructure planning and priorities, could lead to an increase in urban sprawl, and will place more strain on staff resources. The benefit of directing settlement boundary expansions and employment conversion requests to a comprehensive review process is that all requests can be reviewed and assessed collectively. There can be a methodology applied to all the requests and the evaluations would be applied across the City’s land base. By removing the review of these conversion requests from a comprehensive review process, Council may be faced with multiple applications for expansion or conversion that would need to be reviewed based on their individual merits, but those applications may have larger collective impacts on Pickering over the medium to long term. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 7 Proposed Provincial Planning Statement Furthermore, the permission to apply for an employment area conversion at any time is more concerning as the proposed Planning Statement does not identify “Provincially Significant Employment Zones” (PSEZs), and it is changing the definition of “area of employment”. These changes are discussed in Sections 3.3 and 3.4 below. In addition to removing the MCR process as the means to deal with the expansion of settlement areas and the conversion of lands within employment areas, the Planning Statement makes significant changes to the criteria when reviewing settlement area expansions. 3.2.1 Concerns with Settlement Area Expansion policies The Growth Plan identifies criteria that municipalities must meet before a settlement area boundary may occur. The criteria essentially result in demonstrating there is a “need” to expanded the settlement area boundary. The criteria include: • opportunities to accommodate forecasted growth cannot be accommodated through intensification; • expansion will make available sufficient lands not exceeding the horizon of the Growth Plan; and • the proposed expansion of the designated greenfield area will not adversely affect the achievement of the minimum intensification and density targets. The Planning Statement does not include criteria that would demonstrate a “need” to expand a settlement area. The Planning Statement states the planning authorities “should consider”: • that there is sufficient capacity in existing or planned infrastructure and public service facilities; • the applicable lands do not compromise specialty crop areas; • the new or expanded settlement area complies with the minimum distance separation formulae; • impacts on agricultural lands and operations, which are adjacent or close to the settlement area are avoided, or where avoidance is not possible, minimized and mitigated to the extent feasible as determined through an agricultural impact assessment or equivalent analysis, based on provincial guidance; and • the new or expanded settlement area provides for the phased progression of urban development. The change from the “need-based” approach can impact the long-term viability of agricultural operations and will promote urban sprawl. This direction does not appear to be consistent with the stated vision of the Planning Statement to promote efficient land use patterns, and protect the long-term viability of rural areas and local food production. Beyond demonstrating the need to expand a settlement area in the Growth Plan, the PPS requires proposed expansions into prime agricultural areas to evaluate alternative locations for expansion to determine whether reasonable alternatives exist. The PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 8 Proposed Provincial Planning Statement Planning Statement only requires expansions give consideration to avoidance, or where avoidance is not possible, minimizing and mitigating impacts to the extent feasible on agricultural lands, and on operations adjacent or close to the settlement area. Staff recommend the following revisions to the policies to address the concerns outlined above: • That the Province require settlement area expansions and employment area conversions to occur through an Official Plan review; and • That the Province maintain the criteria for settlement area expansions that requires demonstrating a “need” to expand settlement areas. 3.3 Provincially Significant Employment Zones (PSEZs) The Province is not proposing to maintain the existing mapping for PSEZs that appear in the Growth Plan. The lands in Pickering currently identified as PESZs are the lands in the Brock Industrial Neighbourhood, Appendix II. The PESZ does not include the Pickering Nuclear Station, Durham Water Pollution Treatment Plan, or Durham Live lands. When the Province introduced PSEZs in 2019, Pickering requested that the following two additional areas be included as PSEZs: Whites Road Prestige Employment Area in the West Shore Neighbourhood at Highway 401 and Whites Road; and the Seaton Employment Lands (Innovation Corridor) adjacent to Highway 407. The Province has indicated, that notwithstanding the proposal to revoke the PSEZs, the government is seeking feedback on the need to identify select PSEZs, or portions of PSEZs, for the sole purpose of protecting lands exclusively for employment uses through an alternative approach. Staff recommend: • That the entirety of the existing PSEZs in the Brock Industrial Neighbourhood, the Whites Road Prestige Employment Area in the West Shore Neighbourhood, and the lands within the Seaton Innovation Corridor be identified for protection for employment uses (see Appendices II – IV). These employment lands are strategically located next to major transportation infrastructure, Highways 401 and 407, and the CN main rail line. These lands represent an integral part of the City’s employment lands base, and should be protected for employment uses for the long term. 3.4 Defining Employment Areas Under the current PPS, an “Employment Area” is broadly defined as “Those areas designated in an official plan for clusters of business and economic activities including, but not limited to, manufacturing, warehousing, offices, and associated retail and ancillary facilities”. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 9 Proposed Provincial Planning Statement Through Bill 97, Helping Homebuyers, Protecting Tenants Act, the definition of “Area of Employment” in the Planning Act is proposed to be amended to focus on: heavy industry; manufacturing; research and development in connection with manufacturing; warehousing; goods movement; associated retail and office; ancillary facilities; and other employment uses that cannot be located near sensitive uses, (i.e., not suitable for mixed use). Specific uses that are currently permitted but will no longer be permitted within employment areas include institutional uses, and retail and office uses that are not associated with the primary employment use. The Planning Statement definition is consistent with the amended Planning Act definition. Additional policies in the Planning Statement encourage light industrial uses, and small- scale warehousing to be locate on non-employment lands. Other uses to be accommodated on non-employment lands, include: residential; public service facilities; offices; and institutional uses. A policy in the Planning Statement prohibits municipalities from being more restrictive than the Planning Statement, except for the purposed of public health and safety. This change could result in greater choice of location for employers to locate their businesses in a community, resulting in reduced distances between work and home, or in areas better served by existing or planned transit. However, it could also result in less desirable uses, such as those that generate significant truck traffic locating within or near, residential, commercial and mixed-use areas, where roads were not designed for that type of traffic. Staff is also concerned that there may be an immediate uplift in land value should certain areas no longer meet the new definition of an employment area. Existing businesses may see it profitable to relocate, in fact displacing existing businesses. Staff believe there is merit in allowing some institutional uses, such as places of worship, and that offices servicing the businesses in the employment area, are appropriate on a limited scale. Staff recommend that the following revisions be made to the proposed policy: • A specific amount of employment area land, i.e., 15%, be allowed to be used for office and institutional uses, or that municipalities be authorized to consider limited office and institutional uses within employment areas, subject to criteria. This will give municipalities more flexibility in planning employment areas while protecting majority of the lands for manufacturing, and other permissible uses. 3.5 Land Use Compatibility for Employment Uses The Planning Statement contains proposed changes to the land use compatibility policies that would make it easier to establish sensitive land uses, (such as residences, daycare centres, and educational and health facilities), in the vicinity of existing or planned industrial, manufacturing or other major facilities, that are vulnerable to encroachment. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 10 Proposed Provincial Planning Statement Currently, the PPS requires an applicant to demonstrate: 1. an identified need for the proposed use; 2. that alternative locations have been evaluated, that there are no reasonable alternative locations; 3. that adverse effects to the proposed sensitive land use are minimized and mitigated; and 4. potential impacts to industrial, manufacturing or other uses are minimized and mitigated. The proposed Planning Statement would require that, where it is not possible for major facilities and sensitive land uses to avoid locating near each other, the introduction of the sensitive land uses would only be required to meet criteria 3 and 4 above. The Planning Statement encourages industrial, manufacturing and small-scale warehousing uses, which could be situated adjacent to sensitive land uses without adverse effects, to locate in strategic growth areas, and other mixed-use areas. These policies, combined with the change in the definition of employment areas outlined above, may result in a greater mix of uses outside of employment areas that previously may not have been permitted due to land use compatibility concerns. Staff are opposed to the loosening of criteria required when locating sensitive land uses adjacent to employment areas. Staff recommend: • That the Planning Statement be revised to include the same criteria as the current PPS, on compatibility when introducing sensitive uses adjacent to industrial, manufacturing or other major facilities that are vulnerable to encroachment. 3.6 Development in Rural and Agricultural Areas The Planning Statement introduces policies that will allow for additional development within the rural and prime agricultural area. The Planning Statement would allow up to three severances from each parcel of land where agriculture is the principal use. There are policies to limit the size of the lots created. However, the introduction of non- agricultural uses in the rural area will only increase the potential for conflict between uses, and limit the ability of current or future agricultural operations to expand and grow in the future. The severances could also include additional dwelling units provided they met the same requirements of any other severance. The introduction of policies that permit severances in the rural and prime agricultural areas does not appear to meet the stated goals of the Planning Statement identified in the vision statement. Allowing more development in the rural area will create additional conflicts, would further fragment farmland, and could impact the ability of agricultural operations to continue to function or expand in the future. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 11 Proposed Provincial Planning Statement Staff are opposed to the introduction of policies that permit additional severance potential in the rural and prime agricultural areas. Staff recommend: • That the Planning Statement be revised to delete these severance permissions. 3.7 Transition to New Provincial Planning Statement The Province has not indicated a date for the implementation of the proposed Planning Statement. However, the ERO posting indicates a targeted timeframe of Fall 2023 for implementation. The draft Planning Statement includes the following policy: “Where a planning authority must decide on a planning matter before their official plan has been updated to be consistent with this Policy Statement, or before other applicable planning instruments have been updated accordingly, it must still make a decision that is consistent with this Policy Statement.” When implementing previous versions of the Growth Plan, the Province has provided adequate time, typically a couple of years, for municipalities to conduct Official Plan reviews and incorporate any required changes. The Province has indicated the final Planning Statement will be released for a short period of time before it takes effect, with no specific amount of time identified for transition. Essentially, if approved as currently stated, there may not be a transition period and any decision on a planning matter made on, or after, the effective date of the Planning Statement, would be subject to the new policies. Where a conflict exists between current Official Plan policies, and the Planning Statement, Council would be required to make a decision consistent with the Planning Statement. A key, time-sensitive, transitional matter the Province has identified is with respect to implementing the Employment Land designation policies in local official plans, to be consistent with the new policy document. Municipalities will be required to explicitly authorize the site-specific permissions for any existing use that is not in keeping with the new employment policies in the Planning Statement, for example, recognizing existing office and institutional uses in employment areas. As explained in the Proposed Approach to Implementation document posted with the Planning Statement, the Minister of Municipal Affairs and Housing is looking for feedback on Official Plan updates related to the change in definition of “Area of Employment”. As currently outlined, once the proposed legislative and policy updates (if approved) take effect, areas that do not meet the definition of Area of Employment are no longer subject to the policy requirements for conversion to a non-employment use. This approach could significantly undermine existing employment areas. The proposed legislative and policy changes will require significant work to update municipal official plans. The work to amend the employment areas will be time consuming. Staff will require time to work with and implement the approved Planning Statement, as it may be revised. The City does not want to be faced with a series of conversion applications, or the need to enact an Interim Control By-law. Accordingly, staff recommends the following: PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 12 Proposed Provincial Planning Statement • That the Province amend Bill 97: Helping Homebuyers, Protecting Tenants Act, 2023, or use another appropriate legislative mechanism, so as to delay, by a minimum period of two years from proclamation, the effective date after which an application for conversion could be submitted on lands no longer meeting the new definition of Employment Area. 3.8 Definition of Affordable, and Affordable Housing Targets The draft Planning Statement does not include a definition of “Affordable” or “Low- and moderate-income households”. These definitions are included in both the current PPS and Growth Plan. In addition to the definition of affordable, the current PPS includes policies that planning authorities shall establish minimum targets for the provision of housing which is affordable as defined. There is no requirement for planning authorities to include targets for affordable housing in the proposed Planning Statement. Staff strongly disagrees with the Province’s removal of the definitions for “Affordable” and “Low- and moderate-income households”, and the removal of the requirements for minimum affordable housing targets. The Planning Statement provides policy direction on matters of Provincial interest related to land use planning and development. The removal of the definition of affordable, and the minimum affordable housing target requirements, would appear to indicate that housing affordability is not a Provincial interest. The Province has introduced sweeping changes to legislation, including the current proposal, with the goal of creating more housing. Many of those changes have reduced a municipality’s ability to collect development charges, and provided exemptions from parkland contributions for affordable and attainable dwelling units, and placed limits on the number of affordable units municipalities can require through inclusionary zoning in MTSA’s. All of these changes have a direct impact, and adverse financial implications, on municipalities trying to address affordable housing issues within their communities. The proposed changes may have a negligible impact on making housing more affordable, and the series of recent legislative changes places even more responsibility and pressure on municipalities to address the affordable housing crisis, while limiting their resources. Staff recommend the following: • That the definitions for “Affordable” and “Low - and moderate-income households”, and minimum affordable housing target requirements be reinstated. Staff also recommend the existing definition of “Affordable” in the PPS remain, as it is consistent with the definition of the Canadian Mortgage and Housing Corporation. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 13 Proposed Provincial Planning Statement 3.9 Natural Heritage The proposed approach to natural heritage has not been finalized, and is not included in the Planning Statement at this time. The Planning Statement and ERO posting indicate that the posting will be updated with a link to the relevant ERO posting once it is available. Staff has concerns with the Province’s approach to initiate the consultation period for the Planning Statement, with a significant and important section of the document not available for review. Within the introduction section of the Planning Statement, the document states “The provincial policy-led planning system recognizes and addresses the complex inter- relationships among environmental, economic and social factors in land use”. The document also identifies that “This Policy Statement is more than a set of individual policies. It is to be read in its entirety and the relevant policies are to be applied to each situation. When more than one policy is relevant, a decision-maker should consider all of the relevant policies to understand how they work together”. Municipalities are being asked to provide comments on a new province-wide policy statement, with a significant piece (Natural Heritage policies) missing. Providing policies at a later date, under a separate ERO posting, does not allow municipalities to provide coordinated and comprehensive comments on the entire Planning Statement. 3.10 Minister’s Additional Powers Bill 97 proposes a number of amendments to the Municipal Act, Planning Act and Ministry of Municipal Affairs and Housing Act that would provide the Minister additional decision-making powers. There is also a new policy proposed in the Planning Statement that would allow the Minister to take on a more direct and involved role in the planning process. The Planning Statement states that where a zoning order has been made, the resulting development potential shall be in addition to projected needs over the planning horizon established in the official plan. The changes proposed in the Planning Statement include municipalities being required to maintain an appropriate range and mix of land uses to meet projected needs for a time horizon of at least 25 years. Municipalities must also maintain at all times the ability to accommodate residential growth for a minimum of 15 years through lands which are designated and available for residential development. Staff recognize that the Minister has the right to issue Zoning Orders. However, staff believe they should have regard for Official Plans or be supported by Council, and not undermine the local planning process. Issuing Zoning Orders not in conformity with Official Plans could require the municipality to divert infrastructure investments to accommodate them. This diversion could impact planned and approved areas for development, which would be counter to the objective of building housing quicker. Staff recommends that the issuance of a Minister’s Zoning Order should have regard for the Official Plan, and be supported by City Council. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 14 Proposed Provincial Planning Statement 3.11 General Concerns with the Vision, and Housing “at all costs” Approach There are a number of Policy directions in the current Growth Plan and PPS the new Planning Statement does not emphasize, or address, specifically: • the protection of ecological systems, including natural areas, features and functions; • the promotion of development that is designed to be sustainable, to support public transit and to be oriented to pedestrians; • a full range of housing, including affordable housing; • the protection of the agricultural resources; • the orderly development of safe and healthy communities; • sustainability and climate change; and • the protection of the financial and economic well-being of the Province and its municipalities. It is recognized the proposed Planning Statement is intended to simplify Provincial planning directions in order to create more housing. However, the omission, or diminishment, of these important policy objectives from the new Provincial policy direction will have negative impacts on current and future communities. Planning policy and direction must consider the impacts of current needs while protecting for future needs. 4. Conclusion Staff have reviewed the draft Planning Statement and prepared comments for Council’s consideration and endorsement. Staff have identified significant concerns with the fundamental shift in land use planning policy the Province is proposing. The proposed changes represent major departures from the very structured, top-down approach to land use planning that has been in place for nearly 20 years. That system focused on: intensification in existing built-up areas and in strategic growth areas; integration of higher order transit with high density development; meeting minimum density and intensification targets; establishing firm urban area boundaries until the ‘need’ for new land was demonstrated region-wide; and protection of employment lands from ad hoc conversions to other land uses. The proposed Planning Statement forms part of the Province’s continued steps to make sweeping changes to Provincial Legislation, and planning policy, with the intent to create more housing. Staff does not oppose the Province’s goals to create more housing, but the changes proposed appear to be an attempt to create more housing “at all costs”. The Planning Statement does not provide enough direction or emphasis to additional Provincial interests outlined in the Planning Act including the natural environment, sustainability and climate change, public health and safety, protection of employment lands, protection of agricultural resources and the efficient use of infrastructure. Staff have prepared comments and recommendations for Council’s endorsement which, if endorsed, will be submitted as the City’s formal comments to the ERO by June 5, 2023. PLN 16-23 May 23, 2023 Subject: Environmental Registry of Ontario Posting 19-6813: Page 15 Proposed Provincial Planning Statement Appendices: Appendix I City of Pickering Detailed Comments on Environmental Registry of Ontario posting (ERO 019-6813) Appendix II Brock Employment Lands Request for protection Appendix III West Shore Employment Lands Request for protection Appendix IV Seaton Employment Lands Request for protection Prepared By: Original Signed By Brandon Weiler, MCIP, RPP Principal Planner, Policy Original Signed By Dean Jacobs, MCIP, RPP Manager, Policy & Geomatics Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO BW :ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer Appendix I to Report PLN 16-23 City of Pickering Detailed Comments on Environmental Registry of Ontario posting (ERO 019-6813) City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations Growth Targets The proposed repeal of the Growth Plan, including the population and employment targets, will require municipalities to undertake growth forecasting, including a Land Needs Assessment (LNA) and a Growth Management Study (GMS) as part of their future planning. The Province expects that municipalities will continue to use the 2051 targets at a minimum. Over time, municipalities will be expected to carry out their own forecasting. • Local municipalities will be responsible for carrying out local growth forecasting, including a Land Needs Assessment (LNA) and a Growth Management Study (GMS). Downloading these to local municipalities will require more resources. • Increased burden on tax payers due to recent changes to the Development Charges Act, through Bill 23, removing growth related studies from being eligible for development charge funding. • Lack of uniform growth forecasting methodology identified. • That the Province identify basic parameters for future Land Needs Assessments, including recognizing where municipalities have established minimum densities for strategic growth areas and where minimum intensification targets have been included in local official plans; and • That the Development Charges Act allow for studies related to a Land Needs Assessment and growth planning, to be eligible for cost recovery through development charges. Intensification Targets The Planning Statement supports intensification generally. Municipalities will be required to identify intensification targets and the area those intensification targets would be allocated to. The concept of mandated minimum intensification targets and a delineated built-up area contained in the Growth Plan has not been carried forward. • Municipalities have been planning and investing in intensification areas, including strategic growth areas, that have been required for intensification for the last twenty years. • That the Provincial Planning Statement provide stronger language to require large and fast-growing municipalities to identify minimum intensification targets, and provide criteria for municipalities to identify built-up areas to which intensification targets would apply. City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations Strategic Growth Areas The concept of strategic growth areas has been carried forward into the Planning Statement. Minimum densities requirements by area, (i.e., urban growth centres), have been removed. Large and fast-growing municipalities shall identify appropriate minimum density targets for each strategic growth area based on the local context. • Staff do not object to the removal of Provincially mandated minimum densities for strategic growth areas. • Given investments, in infrastructure, transit, etc., in strategic growth areas, and the need to provide housing in those areas, staff believe that where minimum densities are approved in local Official Plans they should not be appealable. • That the Province strengthen policy language to indicate where municipalities identify minimum densities in Official Plans, that address local conditions, they shall not be appealable. Greenfield Development The Planning Statement does not provide a minimum density for greenfield development but recommends large and fast- growing municipalities continue using 50 persons and jobs per hectare as a minimum density target. • Creating minimum densities for greenfield areas, in large and fast-growing municipalities, will ensure more efficient use of land, infrastructure, lead to more homes quicker, and reduce the consumption of rural and agricultural areas. • That the Province include a minimum density of 50 persons and jobs per hectare for designated greenfield areas for large and fast-growing municipalities. Comprehensive Reviews The concept of municipal comprehensive reviews of official plans has not been carried forward into the 2023 PPS. • Municipalities are still required to review Official Plans at 5 or 10 year intervals, per the Planning Act. However, applications for employment conversions and boundary expansions can be brought forward at any time. • This results in piecemeal planning, uncertainty and unpredictability in terms of • That the Province does not allow urban boundary expansions and employment land conversions outside of a comprehensive process, i.e. Official Plan reviews. City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations infrastructure planning and priorities, and could lead to an increase in urban sprawl, and will place more strain on staff resources. Settlement Area Expansions With no requirement for municipal comprehensive reviews, municipalities have the ability to consider, and applicants can apply for, settlement area expansions at any time. The tests to be applied are not as stringent as they currently are and do not need to demonstrate a “need” to expand the urban boundary. • The tests to expand an urban boundary should be very strict as municipalities are now required to have land available for a minimum of 25 years under the Provincial Planning Statement. • There should be a very clear need to expand an urban boundary to prevent urban sprawl, protect agricultural lands and promote efficient use of infrastructure. • That the Province include criteria that requires demonstrating a “need” to expand settlement areas. • That the Province does not allow urban boundary expansions outside of a comprehensive process, i.e., Official Plan reviews. Employment Land Conversions With no requirement for municipal comprehensive reviews, municipalities have the ability to consider, and applicants can apply for, employment land conversions at any time. • This approach could lead to a significant increase in multiple, private applications, submitted at any time rather than received and considered in a comprehensive or holistic manner. • This approach could have a serious impact on Pickering’s employment land base and existing employers. • That the Province not allow employment land conversions outside of a comprehensive process, i.e. Official Plan reviews. Provincially Significant Employment Zones (PSEZs) The Province is not proposing to maintain PSEZs in the Provincial Planning Statement. • The culmination of changes to conversion of employment lands, removal of PSEZs and amendments to the definition of area of employment will make it harder for • That the Province protect the entirety of the existing PSEZs in the Brock Industrial Neighbourhood, the Whites Road Prestige Employment City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations municipalities to protect employment lands for the long term. • Staff recommend Council request the Province to protect specific existing and planned employment areas in Pickering from conversion requests. Area in the West Shore Neighbourhood, and the lands within the Seaton Innovation Corridor from conversion requests. Defining Employment Areas The definition in the Provincial Planning Statement for “area of employment” has been amended to generally reflect heavy industrial uses not compatible with sensitive land uses. The new definition also clearly identifies office and institutional uses as not permitted in employment areas. • The removal of office uses and institutional uses from employment areas will increase the demand for land uses in mixed use and commercial areas. • Limiting institutional uses could limit the ability of places of worship to locate in employment areas. • That the Province permit a specific amount of employment area land, i.e. 15%, be allowed to be used for office and institutional uses, or that municipalities be authorized to consider limited office and institutional uses within employment areas, subject to criteria. Definition of Affordable and Affordable Housing Targets The definitions “Affordable” and “Low and moderate income households” have not been included in the Provincial Planning Statement. There is no requirement for planning authorities to include targets for affordable housing in the proposed Planning Statement. • The removal of the definition of affordable and the minimum affordable housing target requirements will make it difficult for Official Plans to include achievable affordable housing targets. • The Province should take a leading role in promoting and encouraging affordable housing for all residents. • That the Province include definitions for “Affordable” and “Low and moderate income households”, and that the existing definition of “Affordable” in the PPS remain, as it is consistent with the definition of the Canadian Mortgage and Housing Corporation. City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations • That the Province include minimum affordable housing target requirements. Land Use Compatibility for Employment Uses The policies make locating sensitive land uses in the vicinity of existing or planned industrial, manufacturing or other major facilities easier. • The criteria for demonstrating the need for the sensitive land use in the location has been removed. • The requirement to demonstrate there are no reasonable alternative locations has been removed. • That the Province maintain the existing criteria required when locating sensitive land uses adjacent to employment areas. Transition Policy The targeted date for implementation of the new Provincial Planning Statement is Fall 2023. It is unclear if this is the effective date or when the final policies will be released. • The changes proposed in the Provincial Planning Statement represent a fundamental shift in how Planning is to be conducted in the GTA. Current planning documents have been drafted and refined to reflect the current Provincial Documents (Growth Plan included). Providing no or very little transition period will place extra burden on municipalities as many existing Official Plan policies will need to be reviewed and updated based on the proposed policies in the draft Planning Statement. • Municipalities will be required to fast track Official Plan reviews or amendments to avoid applications submitted that do not meet current Official Plan policies that Council may be required to approve based on the new Planning Statement. • That the Province provide a meaningful transition period, a minimum of two years, to allow municipalities to amend local planning documents to reflect the substantive changes required. City of Pickering Detailed Comments for ERO Posting 019-6813 (Closing June 5, 2023) Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument. Proposed Policy Change Concern with the Proposed Policy Recommendations Development in Rural and Agricultural Areas The Planning Statement introduces policies that will permit additional dwellings and lot creation on farm properties (up to two additional on one parcel and up to three additional residential parcels). • The introduction of non-agricultural uses in the rural area will increase the potential for conflict between uses and limit the ability agricultural operations to expand and grow in the future. • This is counter to the vision statement which states: “Growth and development will be focused within urban and rural settlements that will, in turn, support and protect the long-term viability of rural areas”. • That the Province not permit additional severances in rural and prime agricultural areas. Natural Heritage The proposed approach to natural heritage has not been finalized and is not included in the document at this time. A future ERO posting will introduce the relevant Natural Heritage policies when available. • Natural Heritage is a significant section of a Provincial planning policy. Initiating a comment period on a policy document that is not complete does not allow for coordinated and comprehensive comments on the entire Provincial Planning Statement. • That the Province provide the ability for comments on the entire Provincial Planning Statement once the Natural Heritage section, and definitions, have been provided. Appendix II to Report PLN 16-23 Brock Employment Lands Request for protection D55 Br o c k R o a d Highway 4 0 1 L i v e r p o o l Road Va l l e y F a r m R o a d Sq u i r e s B e a c h R o a d Clements Road Bayly Street 401 24 1 22 2 29 37 Pickering Generating Station Significant Employment Lands Requested to be Protected Proposed Provincially Significant Employment Zones Pickering Official Plan Edition 8 Excerpt from Schedule I of the City of Pickering City Development Department © February, 2019 This Map Forms Part of Edition 8 of the Pickering Official Plan and Must Be Read in Conjunction with the Other Schedules and the Text.Other Designations Deferrals Land Use Structure Open Space System Active Recreational Areas Marina Area Natural Area Urban Residential Areas Low Density Medium Density High Density Mixed Use Areas Local Node Mixed Corridor Speciality Retailing Node City Centre Employment Areas General Employment Prestige Employment Mixed Employment Freeways and Major Utilities Controlled Access Potential Multi-use Area To w n o f A j a x ¹ Appendix III to Report PLN 16-23 West Shore Employment Lands Request for protection F a i r p o r Rouge m ount Drive H i g h w a y 4 0 1KingstonR o a dSheppard Avenue W e s t S h o r e B o ule v a r d S tro u ds La n s Drive C.N.R. C.N . R . 27 22 2 38 ¹ Lake Ontario Ci t y o f T o r o n t o Land Use Structure Seaton Symbols Urban Residential Areas Mixed Use Areas Employment Areas Freeways and Major Utilities Other Designations Open Space System Hamlet Heritage Open Space Marina Areas Active Recreational Areas Natural Areas Seaton Natural Heritage System Rural Settlements Rural Hamlets Rural Clusters Low Density Areas Medium Density Areas High Density Areas Local Nodes Community Nodes Mixed Corridors Specialty Retailing Node City Centre General Employment Prestige Employment Mixed Employment Potential Multi Use Areas District Park DP Community Park CP High School HS Prime Agricultural Areas Deferrals D1 Greenbelt Boundary Controlled Access Areas City of Pickering City Development Department © July, 2018 This Map Forms Part of Edition 8 of the Pickering Ofiicial Plan and Must Be Read in Conjunction with the Other Schedules and the Text. Excerpt from Schedule I of the Edition 8 Pickering Official Plan ! Wh i t e s R o a d Significant Employment Lands Requested to be Protected WhitesRoad t Road Liverpool Roa d e P i c k e r i n g P a r k w a y Twyn River Bayly Street Appendix IV to Report PLN 16-23 Seaton Employment Lands Request for protection Br o c k R o a d No r t h R o a d Highway 7 M owbra y Street Whitevale Road Si d e l i n e 2 2 Taunton Roadoncession Road Gol f Club Ro ad Si d e l i n e 3 2 Si d e l i n e 1 6 Si d e l i n e 2 6 S i d e l i n e 2 0 S i d e l i n Si d e l i n e Si d e l i n e 2 4 No r t h R o a d Al t o n a R o a d Wh i t e s R o a d Seventh Concession Road WHITEVALE GREEN RIVER BROUGHAM 407 4 1 4 7 7 1 27 DP CP HS CP HS CP HS ¹ Excerpt from Schedule I of the Edition 8 Pickering Official Plan City of Pickering City Development Department © July, 2018 This Map Forms Part of Edition 8 of the Pickering Ofiicial Plan and Must Be Read in Conjunction with the Other Schedules and the Text. ! Significant Employment Lands Requested to be Protected Land Use Structure Seaton Symbols Urban Residential Areas Mixed Use Areas Employment Areas Freeways and Major Utilities Other Designations Open Space System Hamlet Heritage Open Space Active Recreational Areas Natural Areas Seaton Natural Heritage System Rural Settlements Rural Hamlets Rural Clusters Low Density Areas Medium Density Areas Local Nodes Community Nodes Mixed Corridors Prestige Employment District Park DP Community Park CP High School HS Prime Agricultural Areas Oak Ridges Moraine Countryside Areas Rural Study Area Federal Lands Oak Ridges Moraine Boundary Greenbelt Boundary Proposed Airport Site Oak Ridges Moraine Natural Core Areas Controlled Access Areas Prime Agricultural Areas On The Oak Ridges Moraine Oak Ridges Moraine Natural Linkage Areas Oak Ridges Moraine Rural Hamlets Eighth Concession Road Sideline 14 Fift h Con c ession Road S e v e n t h C o n c e s s i o n R o a d Markham -P ickerin g Tow nli ne Ro ad Pet er M at t hews Dri ve Fourt h C Sideline30 Pad dock Road Sideline 28 e 24 26 C .P.R . Trans-Canada Pipeline Brock WestLandfill