HomeMy WebLinkAboutMay 17, 2023Agenda
Accessibility Advisory Committee
May 17 , 2023
7:00 pm
Electronic Meeting
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Members of the public may observe the meeting proceedings by viewing the livestream.
Page
1.Review and Approval of Agenda T. Higgins
2.Disclosure of Interest T. Higgins
3.Approval of Minutes T. Higgins
3.1 April 19, 2023 Meeting Minutes 1
4.Presentations / Delegations
5.New Business
5.1 Site Plan Reviews Isabelle Janton
7:05 - 8:00 pm
5.2 Pickering Museum Village (PMV) Log House and
Log Barn Restoration
Laura Gibbs,
Vince Plouffe
8:00 - 8:20 pm
5.3 AAC 2022 Year-End Report & 2023 Work Plan –
Final & Plan to Report to May 23rd Council
T. Higgins, All
8:20 – 8:30 pm
5.4 Canada Day Planning T. Higgins, All
8:30 – 8:45 pm
5.5 2023 Pickering AODA Compliance Report – Due to
MSAA December 2023
T. Higgins
8:45 – 8:50 pm
6.Correspondence
7.Other Business
8.AAC Member Roundtable Updates
9.Next Meeting – June 21, 2023 (Councillors Nagy and Brenner to join Committee)
10.Adjournment
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Minutes/Meeting Summary
Accessibility Advisory Committee
April 19, 2023
Electronic Meeting
7:00 pm
Attendees: D. Currie
S.Fatima
A. Khan
P. Milton
B. Ferguson
T. Lyle-Gravlev
M. Thorpe Ross
J. McLellan, Ajax-Pickering Board of Trade
S. Douglas-Murray, Director, Community Services
T. Higgins, Accessibility Coordinator (Staff Liaison)
A. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: R. Rizvi
C. Rudberg-Chin
S. Snyders
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Review and Approval of Agenda
T. Higgins reviewed the agenda items.
The agenda was adjusted to reflect Site Plan
Review being deferred to the May 17, 2023
Meeting, and that a discussion regarding
Emergency Buttons at the Chestnut Hill
Developments Recreation Complex (CHDRC) will
be added to the top of the agenda.
Agenda approved.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Approval of Minutes
Moved by T. Lyle-Gravlev
Seconded by B. Ferguson
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
That the Minutes of the March 15, 2023
Meeting of the Accessibility Advisory Committee be
approved.
Carried
4. Presentations/Delegations
There were no presentations or delegations.
5. New Business
5.1 Emergency Buttons at the CHDRC
S. Douglas-Murray provided an overview of the
placement of emergency buttons in the men’s and
women’s members changerooms and the CHDRC
facility and explained that a member of the public
has provided a suggestion that an emergency
button be installed in the universal/family
changeroom. She further explained concerns
around the button being potentially pressed by
children in the changeroom, causing false alarms, if
the button was installed at an accessible height. S.
Douglas-Murray stated the City is exploring
solutions and is seeking feedback from the
Committee as part of that effort.
Discussion ensued with the Committee regarding:
• whether there were fire alarm pull stations in
or near the changeroom facilities;
• whether there is an opportunity to consider a
casing to cover the emergency button;
• the use of casings that have an audible
“screamer” to deter individuals from falsely
activating the button; and,
• covers that are available to place underneath
the button to prevent it from being falsely
activated.
S. Douglas-Murray thanked the Committee for their
feedback and explained that she will be having
further conversations with the Facilities Team to
explore some of these options.
5.2 Site Plan Review
T. Higgins spoke to the outstanding Site Plan
Reviews to be undertaken by the Committee and
Committee Members were
asked to provide any
resources they may have
regarding these solutions
(e.g. links, photos,
descriptions) to T. Higgins.
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Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
explained that in conversation with I. Janton,
Senior Planner - Site Planning, none of the
outstanding site plans require urgent review and
that they will be deferred to the May 17, 2023
Meeting.
5.3 AAC 2022 Year-End Report & 2023 Work
Plan - Final
T. Higgins spoke to the final draft of the
Committee’s 2022 Year-End Report & 2023 Work
Plan and explained that the Report will now be
presented to Council on May 23, 2023, instead of
April 24, 2023 allowing for more time to review and
edit as needed. T. Higgins solicited the Committee
for comments and feedback regarding the Report.
Members provided positive feedback on the content
and layout of the final draft of the Report and asked
how long the Committee had to provide any further
comment. T. Higgins explained that he will need to
submit this Report to management for approval by
April 28, 2023.
Moved by B. Ferguson
Seconded by M. Thorpe Ross
That the 2022 Year End Report & 2023 Work Plan
be endorsed in principle, subject to any further
editorial and administrative revisions.
Carried
5.4 Rehearsal – Annu al AAC Report to Council
T. Higgins provided an overview of the delegation
process that will be undertaken at the Council
Meeting when the Committee speaks to the Year
End Report / Work Plan. T. Higgins encouraged
other Members to attend the meeting and informed
the Committee that if they have any accommodation
needs with regards to attending the Council
Meeting, to make him or A. MacGillivray aware.
J. McLellan, Ajax-Pickering Board of Trade
rehearsed his segment of the delegation to the
Committee regarding ableism in the workplace and
T. Higgins indicated that the
material will be resent to the
Committee well in advance
of the May 17, 2023 Meeting
to ensure adequate time to
review prior to that meeting.
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Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
employment barriers to people living with
disabilities.
T. Higgins provided an overview of C. Rudberg-
Chin’s segment of the delegation relating to transit
accessibility.
M. Thorpe Ross rehearsed her segment of the
delegation to the Committee regarding the Service
and Support Animal Initiative.
5.5 LEAD Project and the Durham Abilities
Centre
T. Higgins provided an overview of the LEAD
Project and Workshop series that is underway, and
reminded the Committee that the next workshop is
taking place Wednesday April 26, 2023. He further
explained that following the workshops, there will be
a Report provided with recommendations from the
consulting study.
B. Ferguson spoke to the assessment of the City’s
processes at the workshops, and the valuable
discussions had regarding opportunities for
improvement with the Accessibility Core Staff Team.
5.6 Canada Day (July 1, 2023)
T. Higgins discussed the Committee’s past and
upcoming involvement in the City’s Canada Day
event. He spoke to the Tranquility Tent that the
Committee provided at the 2022 Canada Day event,
and remarked on the partners that were engaged as
well as the activities and swag provided.
Discussion ensued with Members discussing:
•engagement with other Committee Members
and the public in person at the 2022 Canada
Day Event;
•the valuable conversations had between the
Committee and the public at past events;
•the swag that was offered in the past at the
Committee’s Canada Day tent;
•the notable contributions of supplies and
swag by partners for the Committee’s
Canada Day tent in the past;
J. McLellan and T Lyle-
Gravlev indicated availability
to attend and assist with the
Canada Day Event.
T. Higgins indicated that he
will be seeking assistance
from the City’s IT Team
regarding setting up a
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Page 5 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
•whether the Committee can offer information
in a pamphlet, QR Code, or presentation
format at the Canada Day tent; and,
•the IT resources that may be available such
as a television or projector to support the
Canada Day tent.
television or projector as part
of the Canada Day tent.
B. Ferguson also expressed
that he may be able to
provide resources to support
the technology needs for the
Canada Day tent.
5. Correspondence
There were no items of correspondence.
7. Other Business
There were no items of correspondence.
8. AAC Member Roundtable Updates
T. Higgins solicited updates from Members.
Members expressed concern around the limited
advertising that occurred for the 2023 Durham
Ontario Para Games.
T. Higgins to relay these
concerns to Shauna Muir,
Supervisor, Public Affairs &
Corporate Communications.
9. Next Meeting – May 17, 2023
10. Adjournment
Meeting adjourned.
Meeting Adjourned: 9:10 pm
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