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Committee Coordinator
T: 905.420.4611
Email: clerks@pickering.ca
Agenda
Cultural Advisory Committee
April 18, 2023
7:00 pm
Main Committee Meeting Room/Hybrid
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome and Call to Order J. St. Amant
2.Review and Approval of Agenda and Previous Minutes J. St. Amant
3.Disclosure of Interest J. St. Amant
4.Delegations
5.General Business
5.1 Millennium Square – Winter Wonderland Public Art
Commission – for review
5.2 West Shore Skate Park – Community Mural
–for endorsement
5.3 Rotary Frenchman’s Bay West Park Public Art
–for review
5.4 Public Art Policy CUL 130 – Review Discussion
5.5 Community Banner Series – Expression of Interest –
for review
S. Barakov
S. Barakov
L. Cabral
L. Cabral
J. St. Amant
6.Correspondence J. St. Amant
7.Other Business J. St. Amant
8.Next Meeting – May 16, 2023 J. St. Amant
9.Adjournment
Page 1 of 5
Minutes/Meeting Summary
Cultural Advisory Committee
March 21, 2023
Virtual Meeting
7:00 pm
Attendees: S. Almeida-Schroen, Cultural Advisory Committee Member
R. Coelho, Cultural Advisory Committee Member
D. Davis, Cultural Advisory Committee Member
J. Elliott, Cultural Advisory Committee Member
Z. Kazi, Cultural Advisory Committee Member
M. McFarland, Cultural Advisory Committee Member
A. Mujeeb, Cultural Advisory Committee Member
A. Palmer, Cultural Advisory Committee Member
D. Thompson, Cultural Advisory Committee Member
R. Wali, Cultural Advisory Committee Member
L. Page, MNP Digital
W. Gnenz, MNP Digital
S. Douglas-Murray, Director, Community Services
L. Gibbs, Division Head, Culture and Community Programming
K. Roberts, (Acting) Supervisor, Cultural Services
E Tayles-Armstrong, (Acting) Curator
J. St. Amant, Coordinator, Cultural Services (Staff Liaison)
S. Barakov, Coordinator, Public Art
L. Cabral, Coordinator, Public Art
D. Roopchand, Clerk, Culture and Recreation (Recording Secretary)
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome & Call to Order
J. St. Amant welcomed members and called the
meeting to order.
2. Review and Approval of Previous Minutes
The committee reviewed the agenda. J. St. Amant
asked if there were any changes to be made to the
agenda. None were raised.
Moved by A. Mujeeb.
To approve the agenda.
Carried
- 1 -
Page 2 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3. Disclosure of Interest
No disclosures of interest were noted.
4. General Business
4.1 Wagon Wrap Project at Pickering Museum
Village with Artist Presentation
L. Cabral presented the Wagon Wrap Project and
Artist at the Pickering Museum Village, for
endorsement from the committee.
G. Fullerton introduced herself and the way she plans
on approaching the Wagon Wrap Project.
Moved by R. Coelho.
To endorse the Wagon Wrap Project and Artist.
Carried
4.2 Complementary Banner Designs by Dani
Crosby
L. Cabral reviewed the complementary banner
designs by local artist, Dani Crosby, for endorsement.
Moved by D. Thompson.
To endorse the complementary banners by Dani
Crosby.
Carried
4.3 Presentation of Permanent Public Art
Sculpture at Pickering Museum Village
L. Cabral presented the public art sculpture for the
Millpond Meadow, at the Pickering Museum Village,
for final endorsement.
Moved by R. Coelho.
To endorse the permanent public art sculpture at the
Pickering Museum Village.
Carried
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Page 3 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
4.4 Log Barn Digital Artwork
E. Tayles-Armstrong reviewed the Digital Artwork that
would be created by the company Oddside Arts, for
the Log Barn, for endorsement. At the meeting on
March 17, the Public Art Committee endorsed the
Digital Artwork proposal by Oddside Arts, for the
Pickering Museum Village Log Barn exhibit and
presented this endorsement to the Cultural Advisory
Committee for endorsement.
Moved by R. Coelho.
To endorse the Log Barn digital artwork.
Carried
4.5 Waterfront – Consultation Services
S. Barakov presented the consultation services that
would take place at the Rotary Frenchman’s Bay
West Park, for endorsement.
Moved by M. McFarland.
To endorse the consultations services at the
Waterfront.
Carried
4.6 Cultural Advisory Committee Work Plan
Draft
J. St. Amant reviewed the Cultural Advisory
Committee Work Plan Draft.
Moved by D. Thompson.
To endorse the Cultural Advisory Committee 2023
Work Plan to send to Council.
Carried
4.7 CUL 140 Community Banner Policy
J. St. Amant reviewed the Community Banner Policy
with the committee.
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Page 4 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
4.8 2023 Event Plan Presentation
K. Roberts presented the 2023 Event Plan to the
committee. K. Roberts showed City webpages
(pickering,ca/events; pickering.ca/festivalsandevents)
that would be helpful to the committee to find events
and their descriptions, or apply to host events
(www.pickering.ca/communityevents).
D. Roopchand to attach the
one page event listing to the
minutes.
5. Delegations
5.1 City of Pickering Digital Strategy
J. St. Amant introduced L. Page and W. Gnenz who
presented the City of Pickering Digital Strategy, from
MNP Digital.
L. Page explained that the City of Pickering is
working towards becoming a leader in citizen-centred
digital services.
A discussion around how the City’s Digital Strategy
can strengthen cultural diversity, what barriers
currently exist within the City’s digital services, what
cultural benefits can be achieved through an
increased offering of digital services, and what digital
initiatives should the City prioritize to increase cultural
services and community engagement took place.
6. Correspondence
There was no Correspondence for this meeting.
7. Other Business
M McFarland said that for clarification about the
Public Art Sub-Committee, is there more than one
jury for the selection. K. Roberts said that projects
over $25,000 would require the Public Art Jury to
meet first, and narrow down selections for acquisition
and present the three top-ranked proposals to the
Public Art Committee for final recommendation to the
Cultural Advisory Committee for final endorsement.
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Page 5 of 5
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
A. Mujeeb asked if those that observe Ramadan can
leave part way through the meeting, in order to break
their fast. J. St. Amant confirmed that this should not
be an issue but he will follow up.
J. St. Amant to follow up on
members leaving early to
break their fasts for
Ramadan.
8. Next Meeting
The next Cultural Advisory Committee meeting will
take place on Tuesday, April 18, 2023, from 7:00 –
9:00 pm.
9. Adjournment
Moved by R. Coelho.
That the March 21, 2023 meeting of the Cultural
Advisory Committee be adjourned.
Carried
Meeting Adjourned: 8:53 pm
- 5 -
Memo
To: Cultural Advisory Committee April 5, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Acting Supervisor, Cultural Services
Subject: Millennium Square – Winter Wonderland Public Art Commission
Background:
At the beginning of 2023, Council directed staff, through the Office of the CAO, to bring forward a
substantive report on a plan to implement a winter festival at Millennium Square , in collaboration
with local businesses in the Pickering Nautical Village to ensure their ideas and visions were
represented.
Accordingly, staff conducted community consultation and engagement with local businesses in the
Pickering Nautical Village and proposed two new events which Council approved: Fling and
Winter Wonderland.
The event Winter Wonderland would take place on Saturday, December 2 and Saturday,
December 9, 2023 and include a vendor’s market, ice carving and sculptures on display, fire pits
with s’mores, wagon rides, roaming characters and a signature semi-permanent public art
sculpture. The event will activate Millennium Square during December 2 and December 9;
however, the signature public art sculpture will remain on site until January 31 .
The City issued a Call to Artists – Request for Proposals (RFP) or artist teams to submit proposals
for semi-permanent artwork to be a part of Winter Wonderland at the Nautical Village in Pickering.
One artist/team will be commissioned by The City of Pickering to create the work.
This public art piece is intended to be created for the Nautical Village Community and be
displayed during the winter season (December 2nd – January 31st) as part of a new series of
events called – Winter Wonderland. The City of Pickering will be seeking to purchase the work
and assume full ownership. The successful work will act as a landmark and further transform
Millennium Square by creating a sense of joy and excitement for residents and visitors during the
Holiday season.
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April 5, 2023 Page 2 of 2
Millennium Square – Winter Wonderland Public Art Commission
Funding:
There are $25,000 available in the General Government Budget from where the commissioned
public art will be paid for.
Next steps:
City Staff will shortlist the Top 3 Artist. These will be presented to the Public Art Committee who
will rank them and select the Top 1 Artist. The Cultural Advisory Committee will be shared the Top
1 artist for endorsement during May 16, 2023 meeting.
Discussion:
Currently, Community Services is seeking endorsement from the Cultural Advisory Committee on
moving forward with this project.
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Memo
To: Cultural Advisory Committee April 5, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Acting Supervisor, Cultural Services
Coordinator, Cultural Services
Subject: West Shore Skate Park - Community Mural
Background:
The City developed a Skateboard Park Strategy in 2017 as a supplement to its
Recreation and Parks Master Plan update. The strategy helped determine existing
and future needs for skateboard park facilities as well as potential locations.
The Skateboard Park Strategy included the revitalization and creation of new skate parks and
spots such as Dianna Princess of Wales Park and the West Shore Skate Park alongside mobile
SkateSpots.
After the successful construction of West Shore Skate Park located at 1011-1015 Bayly Street,
Pickering and through discussion between Community Services, Parks and Engineering, the
newly designed skateboard spot in the West Shore Neighbourhood provides a public site for a
community mural.
A two stage Call to Artists was issued on April 6, 2023 (Attachment 1). The Call aims to receive
Expression of Interest from professional mural Artists who can facilitate community workshops
and execute the mural. This community mural is intended to be created and executed with the
help of the community (Pickering West Shore Community Association, City of Pickering
Programming Team and Youth), reflective of the neighborhood and the recreational activities that
take place in West Shore Skate Park.
Funding:
There are $35,000 available in the Public Art Reserve 502520.10200.9710. This is the project
account from where the temporary community mural will be paid for. Community Services have
allocated $32,000 including HST as the award and the rest of the remaining funds will be spend
on Marketing and Jury fees.
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April 5, 2023 Page 2 of 2
West Shore Skate Park - Community Mural
Next steps:
Following the endorsement of the CAC, the artists will be provided a detailed Terms of References
and will be given the opportunity to re-submit their portfolio. This second stage of the Call to
Artists will be Juried by three Professional Artists and two City Staff. After the Jury has selected
the Top 1 Artist the Public Art Committee will review and endorse the selection. The CAC will be
presented with the highest ranked artist for further endorsement during the May 16, 2023 meeting.
A Report to Council will be presented during the June 5, 2023 Executive Committee Meeting
followed by awarding the contract to the Top 1 Artist.
Discussion:
Currently, Community Services is seeking endorsement from the Cultural Advisory Committee on
the top 3 ranked Artists shortlisted by City Staff.
- 9 -
Memo
To: Cultural Advisory Committee
April 6, 2023
From: Lucas Cabral
Coordinator, Public Art
Copy: Krystal Roberts
Acting Supervisor, Cultural Services
Subject: Rotary Frenchman’s Bay West Park Public Art
- Indigenous Consultation & Design
Background:
The City is seeking to directly invite an Indigenous artist or collective to provide concepts for public
art ideas for Rotary Frenchman’s Bay West Park. The collected concepts will aim to animate the
area with cohesive art installations ranging from bike racks, interactive pieces and stand-alone
sculptures.
The proposed artworks will be located along the shore of Rotary Frenchman’s Bay West Park
(RFBWP) in Pickering. RFBWP is located east of West Shore Boulevard and sout h of Sunrise
Avenue and includes the west spit of the entrance to Frenchman’s Bay. The Rotary Frenchman’s
Bay West Park area is currently under construction.
This park is undergoing a $2.8 million revitalization and will address the impact of major storms
and high-water levels on the site as well the addition of accessible paths, public washrooms,
recreation areas and interpretive nodes.
The area is envisioned as a recreational community hub where people come together to admire
nature, wildlife, share stories and build relationships through progressive, fun, and vibrant
experiences. The public art concepts are intended to reflect the natural beauty and vibrancy of the
waterfront and surrounding area and enhance the use of space.
Fabrication of final concepts will be subject to funding.
Funding:
The consultant will be compensated $5,000 inclusive of HST to develop their concept. The
consultant will be provided with a design brief detailing criteria, locations and budget.
This is a budgeted expense in the 2023 budget, account 502530.10200.4611.
- 10 -
April 3, 2023 Page 2 of 2
Cultural Advisory Committee – Rotary Frenchman’s Bay West Park Public Art
Next steps:
The Cultural Advisory Committee will be presented the three concept designs at the
September 19, 2023 meeting.
Discussion:
Currently, Community Services is seeking endorsement from the Cultura l Advisory Committee on
moving forward with this project.
Attachments:
Design Brief - Rotary Frenchman’s Bay West Park – Indigenous Consultant
- 11 -
Design Brief: Call for Concepts
Rotary Frenchman's Bay West Park
Prepared for XXX
Issued: April 2023
Material due date: July 3, 2023
The City of Pickering resides on land within the Treaty and traditional territory of the
Mississaugas of Scugog Island First Nation and Williams Treaties signatories of the
Mississauga and Chippewa Nations. Pickering is also home to many Indigenous
persons and communities who represent other diverse, distinct, and autonomous
Indigenous nations. This acknowledgement reminds us of our responsibilities to our
relationships with the First Peoples of Canada, and to the ancestral lands on which we
learn, share, work, and live.
Overview
The City of Pickering is seeking concept proposals from Indigenous artists, collectives,
and/or consultants for permanent public art and place-making to be installed in Rotary
Frenchman's Bay West Park.
The core for Rotary Frenchman's Bay West Park are residents, visitors and families.
The works must be suitable for all ages.
We aim to work with creative partners to imagine how RFBWP may be animated and
create exciting, informative, playful, compelling and culturally relevant ways.
Key Objectives
Proposals should provide a vision for the integration of Public Art and Place-Making at
Rotary Frenchman's Bay West Park through an Indigenous lens and how it can add to
the overall visitor experience.
Key objectives include:
Create meaningful engagement between the landscape and the visitors;
Explore the multi layered history of the site;
Honour the original caretakers of the land
Create a welcoming moment of arrival for visitors;
Create space for storytelling, gathering, and/or ceremony
Increase visitor enjoyment;
Employ the use of interactive component such as light, sound, tactile
experiences etc.
Amplify Indigenous perspectives, stories, and artforms
- 12 -
Design Brief: Call for Concepts
Rotary Frenchman's Bay West Park
Public Art in the City of Pickering
The City of Pickering is committed to and supportive of the benefits of public art and
recognizes that art in public spaces is a valuable asset that enhances social and cultural
vibrancy, built heritage and natural environments. Through public art, we beautify our
environment; engage the community in Creative Place -Making; and, celebrate our
values, stories, culture, heritage, and diversity while defining our unique identity. Public
Art enhances quality of life for citizens and visitors; and, strengthens community pride,
tourism and economic growth.
The City of Pickering’s Cultural Strategic Plan (2014) outlines the City’s commitment to
collaborate with the community to celebrate our cultural diversity, heritage and the arts;
to sustain our natural environment; to foster a creative economy; and to strengthen our
vibrant neighborhoods.
Site Context
Rotary Frenchman's Bay West Park (RFBWP) is located on the southwest shore of
Frenchman's Bay on Beachpoint Promenade off the south end of West Shore Drive.
The Rotary Frenchman's Bay West Park has been designated as an Environmentally
Sensitive Area by the Toronto Region Conservation Authority due to its diversity of
vegetation and significant natural features. The park is characterized by a barrier beach,
sand bar coastal wetlands, meadows, and climax forest. The barrier beach is a dynamic
beach and sand dune system that is dominated by marram grass and eastern
cottonwood. This sand dune complex is a critically important and rare coastal ecological
community that can be found in only a few locations within the Greater Toronto Area.
The shoreline and dune stabilization process that is being undertaken by the TRCA has
helped establish and protect the coastal wetlands found in Frenchman's Bay.
Some of the region's best surfing and kite boarding can be done here. The parks
location and configuration provide for perfect winds and waves along the kilometer-long
sandy beach.
The park is currently undergoing a $2.8 million Master Plan revitalization and will
address the impact of major storms and high-water levels on the site as well expanded
parking, accessible paths, a small boat launch and dock area, a children's play area
adjacent to picnic facilities, an outdoor classroom area, canoe storage facility and
associated public washrooms, and a boardwalk to the proposed west harbor entrance
break wall.
The objective of this park revitalization is:
• to preserve, protect and enhance the valuable ecosystem components of the
site;
- 13 -
Design Brief: Call for Concepts
Rotary Frenchman's Bay West Park
•to develop park infrastructure that will maintain and improve the users
experience of the site by providing enhanced trails, formal parking and
passive interpretive opportunities;
•to develop innovative resolution to community issues.
Construction of Rotary Frenchman's Bay West Park is to be completed by Summer
2023.
Eight locations have been designated for activation (Attachment A). Locations 1 to 6
could be connected to electricity. Locations 7 and 8 don’t have power access.
Fees
The City of Pickering agrees to compensate the consultant with a $5,000 CAD
including tax honorarium for their services. Honorarium will be paid after deliverables
have been received and receipt of invoice.
Parameters for Consideration
•Placement of artwork and objects within the designated locations throughout
RFBWP
•Recommendation of a curatorial direction based on research and
consultations with City staff
•Identification of infrastructure needs for artworks.
•Identification of a variety of artwork and place-making possibilities which can
be, but are not limited to:
o interactive and playful
o permanent artworks and installations
o objects that increase usability of the site (bike racks, charging stations,
etc.)
o murals
o educational features
o Architectural enhancements
Assessment of factors such as accessibility and long-term
operations, maintenance, and conservation.
The overall budget for concept proposals is not to exceed, assuming 15% contingency.
Proposals should be flexible and scalable. The proposal should include multiple stand-
alone artworks, installations, and/or objects related by a cohesive theme. Fabrication of
final concepts will be subject to funding. Consultants should be mindful that not all
elements may be fabricated.
- 14 -
Design Brief: Call for Concepts
Rotary Frenchman's Bay West Park
Deliverables
Upon the completion, The City of Pickering, Cultural Services is expecting to receive
detailed design proposal including:
1. Synthesized conceptual design package that describes the team's vision and
rational for addressing the key objectives of the project.
2. A conceptual proposal for the overall site which should include multiple concepts
for public art and place-making. Each concept should include:
a. renderings
b. budget
c. production timeline
d. maintenance plan.
3. A 500-word design statement that describes how the proposals will benefit
RFBWP and The City of Pickering’s Community.
4. Completion of culminating presentation to City of Pickering staff
All information received will become property of the City of Pickering.
All final decisions regarding information use will be made by the City of Pickering.
Reserved Rights of the City of Pickering
The City of Pickering, at its sole discretion, may request clarification or request
additional information, as deemed necessary before contracting the Consultant. The
City reserves the right, at its sole discretion, to determine the number of pre -qualified
Consultants. The City reserve the right to not proceed with awarding a contract.
Publication of Information
The City of Pickering shall have the exclusive rights to issue all public announcements
regarding the competition.
- 15 -
~C~of-
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Procedure Title: Public Art Policy
Policy ·
Policy Number
CUL 130
Reference Date Originated (m/d/y)
November 25, 2019
Date Revised (m/d/y) Pages
Report #CS 36 -19
Resolution# 167/19
Approval: Chief Ad
Policy Objective
21
Point of Contact
The City of Pickering is a vibrant community, rich in diversity, heritage, environment and the arts.
· As the City continues to grow and intensify, public art will play an integral role in creating an
inviting and livable City .
This Policy establishes the framework for a sustainable Public Art Program that will deliver public
art throughout the City that will :
• create attractiveness;
• promote community identity;
• reflect diversity and community landscape ;
• celebrate heritage;
• create a sense of place and attract interest;
• provide amusement, reflection and intrigue to a community, and ,
• be selected through an objective and professional public art selection process that has a
commitment to artistic merit.
The Public Art Policy and supporting Public Art Program will enhance the public realm,
demonstrate the City's support for the arts and culture sector, and provide economic benefits .
. Index
01 Definitions
02 Guiding Documents & Policy Context
03 Policy Statement
04 Purpose and Objectives
05 Administration
06 City Representation - 16 -
07 Selection Process
08 Acquisition
09 Selection Considerations
10 Site Selection
11 Collections Management
12 Maintenance & Conservation
13 Insurance
14 Storage
15 Agreements & Installation
16 Deaccession & Disposal
17 Copyright and Intellectual Property
18 Artist Remuneration
19 Community Engagement & Awareness
20 Pickering Public Art Interactive Map
21 Public Art Development by the Private Sector
22 Funding
01 Definitions
01.01 Accession -the act of recording and processing artwork to the City's Public Art
Collection.
01.02 Acquisition -obtaining ownership of public art through purchase, commission, donation,
gift or bequest.
01.03 Archiving -the act of long-term storage and preservation of public art in a location owned
by the City of Pickering. Archiving of public art may include storage and preservation of
the original art piece, or a photographic/digital record of the original art piece.
01.04 Artist -the designer/creator of an artistic work and can include, but is not limited to, a
professional artist, graphic designer, collaborative team, architect, or landscape designer.
01.05 Borrowed -refers to an artistic work that is borrowed by the City, through a loan
agreement, for a defined period of time from a lender who owns and retains ownership of
the artistic work.
Policy Title: Public Art Policy Page 2 of 21
Policy Number: CUL 130 - 17 -
01.06 Call to Artists -a request for proposal that outlines the scope of the Public Art that the
City wishes to acquire. The Call to Artists will outline aspects such as project theme,
timeline, compensation, and location.
01.07 Commissioning -the act of requesting and paying an artist to design and create a
specific piece of art.
01.08 Community Art-artistic work created collaboratively between an artist and an identified
community. Community members actively participate in the creation of the artistic work.
The artistic process is of equal importance to the artistic product.
01.09 Community-Based Public Art-created as a result of a collaborative process between
community members; which may or may not include the use of a professional, practicing
artist, engaged in a collective method of art making.
01.10 Conservation -the maintenance and preservation of works of art and their protection
from future damage and deterioration.
01.11 Copyright-the exclusive legal right to produce or reproduce, publish, print, sell, or
distribute the matter and form of something or any substantial part thereof, such as
literary, musical, or artistic works (e.g., drawings, paintings, photographs and sculptures).
01.12 Creative Place-Making -a practice where people are inspired collectively and
collaboratively to reimagine, reinvent, and shape public spaces to maximize the shared
value, as the heart of the community.
01.13 Deaccession -the act of permanently removing, relocating to another jurisdiction, or
disposal of artwork from the City's Public Art Collection.
01.14 Intellectual Property -the legal right to ideas, inventions and creations in the industrial,
scientific, literary and artistic fields.
01.15 Moral Rights -the artist has the right to the integrity of the work and the right, where
reasonable in the circumstances, to be associated with the work as its author by name or
under a pseudonym and the right to remain anonymous. Moral rights are non-transferable
and endure even after copyright has been assigned.
01.16 Municipally Owned Public Space -includes but is not limited to parks, road allowances,
tunnels, boulevards, streets, courtyards, squares and bridges, as well as building
exteriors, foyers, concourses, and significant interior public areas of municipal buildings.
01.17 Permanent Public Art-an original artwork which is situated at a particular site for longer
than one year.
01.18 Public Art -art developed and designed by a professional artist that is displayed on
municipally-owned public space. Public art may include, but is not limited to:
• sculptures;
• murals;
• memorials or monuments;
Policy Title: Public Art Policy Page 3 of 21
Policy Number: CUL 130 - 18 -
• fountains or water features that contribute aesthetically to their surroundings (not
splash pads);
• hard and soft landscaping components; which are not a mere extension of the
landscape/architecture;
• architectural components, specialized lighting; and
• Community art projects related to neighbourhood beautification.
01.19 Public Art Committee -is responsible for working with Community Services staff to
provide advice and expertise; build public awareness and support for public art; and,
identify eligible Public Art Jury members, when required.
01.20 Public Art Jury -is a group of residents, professionals and staff selected who evaluate
artist proposals in accordance with the Artist Evaluation Criteria and Acquisition Criteria.
The Public Art Jury is responsible to narrow down selections for acquisition.
01.21 Professional Artist-a person who is critically recognized as an artist, they possess skill,
training and/or experience in an artistic discipline, is active in and committed to their art
practice, and has a history of public presentation.
01.22 Public Space -space available for use by the public that includes, but it is not limited to,
parks, boulevards, trail systems, open spaces, waterways, roads, bridges, gateways,
streetscapes, civic squares, interior and exterior public areas associated with buildings, or
structures owned, operated, occupied or used by or for the City.
01.23 Restoration -the repair or renovation of artworks that have sustained injury or decay to
something approaching their original undamaged appearance.
01.24 Signage -any medium used to convey information by way of words, pictures, graphics,
emblems or symbols, or any device used for the purpose of providing direction or
information, identification, advertisement business promotion or the promotion of a product
activity, service, or idea.
01.25 Transitory Public Art -an original artwork that are temporary, which could include a
variety of mediums and can incorporate experimental public art projects.
02 Guiding Documents & Policy Context
02.01 The City of Pickering Cultural Strategic Plan (2014) sets a vision for arts, culture and
heritage in the City; and, identifies strategic directions for policy and programs. One of the
Plan's strategic directions is to cultivate opportunities for the creation, education and
enjoyment of the arts, including:
• developing and implementing a Public Art Policy, program, and funding formula;
• using art to enhance public spaces, particularly within the City Centre;
• assigning a one percent contribution to public art from the capital budgets of applicable
new or renovated facility and park projects; and,
• establishing a Public Art Reserve Fund.
Policy Title: Public Art Policy Page 4.of 21
Policy Number: CUL 130 - 19 -
02.02 The City of Pickering Official Plan acknowledges that the quality of the built environment
can be enhanced by promoting the integration of art in public places. Specifically, the
Official Plan:
• promotes art in publicly-accessible and visible locations such as parks, prominent
street corners, plazas and on buildings;
• encourages public art in a broad range of media, themes and formats in order to
engage the observer, foster civic identity and promote social interaction; and,
• considers integrating public art in the early stages of the design and planning of
developments.
02.03 The City Centre Urban Design Guidelines encourage permanent and transitory/temporary
artworks to promote a sense of identity for the City Centre.
02.04 The Seaton Sustainable Place-Making Guidelines recognize that public art should be
highly visible and serve as accents to the community by encouraging public art to be
located at community core gateways.
03 Policy Statement
03.01 The City of Pickering is committed to and supportive of the benefits of public art and
recognizes that art in public spaces is a valuable asset that enhances the social/cultural,
built heritage and natural environments. Through public art, we beautify our environment;
engage the community in Creative Place-Making; and, celebrate our values, stories,
culture, heritage, and diversity while defining our unique identity. Public Art enhances
quality of life for citizens and visitors; and, strengthens community pride, tourism and
economic growth. The commission and acquisition of Public Art is exempt from the City's
Purchasing Policy and must therefore be conducted in accordance with the processes
outlined in this Policy.
04 Purpose and Objectives
04.01 The purpose of the Public Art Policy is to:
i. Establish, for the City, a standardized and transparent process for the selection,
acquisition, maintenance and deaccession of Public Art; and,
ii. Provide, for the City, a sustainable funding model for the management of Public Art.
04.02 The framework for a Public Art Program established in this Policy is intended to provide a
standardized and transparent structure for these processes to include:
• long-term planning;
• establishing a funding framework;
• creating an administrative structure;
• identifying opportunities for public art;
• initiating completions and a selection process;
• implementing and/or assisting with public art projects; and,
• ongoing maintenance, management, deaccession and disposal of the public art
collection.
Policy Title: Public Art Policy Page 5 of 21
Policy Number: CUL 130 - 20 -
04.03 The Public Art Policy applies to temporary and permanent installations, including
community art. The City may authorize public art that it does not own, to be placed on
municipally owned public space through an agreement between the City and the owner of
public art.
The City will not purchase or display art that:
• violates any City policy;
• conveys a negative message that might be deemed prejudicial;
• promotes alcohol and other addictive substances;
• presents demeaning or derogatory portrayals of individuals or groups or contains
anything, which in light of generally prevailing community standards, is likely to cause
deep or widespread offence; or,
• is in direct competition with City of Pickering services, programs or initiatives.
05 Administration
05.01 The Public Art Policy and Program will be administered by City of Pickering Community
Services staff in collaboration with City Development staff, the Public Art Committee, the
Public Art Jury, and the Council of the City of Pickering.
05.02 Any member involved in the administration of the Public Art Policy and Program shall
declare a conflict of interest, pecuniary or otherwise, and remove themselves in all cases
from a juried selection process or any decision regarding the acquisition of public art in
which they are involved either directly or indirectly.
06 City Representation
06.01 Council
The Council of the City of Pickering is responsible to:
• approve and uphold the Public Art Policy and any amendments;
• approve annual Public Art funding and expenditures in the Capital and Current
Budget; and,
• act as an advocate for art in Public Spaces, and Private Developments in the City.
06.02 Chief Administrative Officer
Chief Administrative Officer (CAO) to:
• approve and uphold the Public Art policy, along with any amendments;
• approve any changes to the Public Art policy, as needed;
• act as an advocate for Public Art in Public Spaces, and private developments; and,
• support Public Art budget through the budget process.
Policy Title: Public Art Policy Page 6 of 21
Policy Number: CUL 130 - 21 -
06.03 Director, Community Services
Director Community Services to:
• uphold the Public Art Policy, along with any amendments;
• recommend any changes to the Public Art Policy, as needed; and,
• recommend the Public Art budget annually via the Community Services Department
Capital and/or Current Budget.
06.04 Community Services Staff
The Community Services Department has the primary responsibility for administering the
Public Art Policy and Program, and will work in cooperation with all other City departments
to ensure its appropriate implementation. The City Development and Engineering
Services Departments have a supporting role in implementing the Public Art Policy and
Program.
Community Services Department staff are responsible to:
• oversee and implement the management, development, monitoring and evaluation of
the Public Art Policy and Program;
• manage the Public Art collection including acquisitions, maintenance, conservation,
research, interpretation and deaccessions;
• develop standards and procedures to ensure consistent implementation of the Public
Art Policy and Program,
• identify, approve appointments and establish the Public Art Committee;
• work with the Public Art Committee to identify Public Art priorities, locations and
initiatives (i.e. Public Art Work Plan);
• facilitate regular Public Art Committee meetings, circulating information, providing
guidance and arrange for the recording of minutes;
• facilitate Public Art Jury meetings, circulating information, providing guidance and
arrange for the recording of minutes, as may be required;
• develop "call to artists" and coordinate the selection process;
• establish artist selection processes,-manage artist contracts, and compensation;
• liaise with selected artists to oversee installation and develop agreements;
• develop promotional and marketing initiatives to community Public Art activities;
• establish, maintain and promote the Public Art public inventory;
• identify, prepare, and incorporate amendments to the Public Art Policy and Program
that do not have a financial impact, with approval from the CAO;
• advise Council, staff and residents on the Public Art Policy and related initiatives;
• develop the Public Art budget through the City's annual budget process; and,
investigate Federal, Provincial, or other sources of funding to promote and support
the development of Public Art in the City.
Policy Title: Public Art Policy Page 7 of 21
Policy Number: CUL 130 - 22 -
06.05 City Development Department
City Development staff to:
• work with Community Services Department staff to identify appropriate locations for
public art;
• ensure public art is considered in the planning of new communities, development of
·community design guidelines, and design of corporate and community facilities; and,
• encourage and secure public art through the review and approval of development
applications.
06.06 Engineering Services Department
Engineering Services staff to:
• work with Community Services and City Development staff to ensure the safe and
proper installation of public art on City owned property;
• incorporate public art into parks, landscaping, and streetscapes; and,
• ensure site lines are maintained in locating and positioning of public art on City
owned and private property.
06.07 An inter-department Public Art planning team will be established to work in conjunction
with the Public Art Committee for selection of artistic works and ongoing long-term Public
Art planning, including site selection, restorations, conservation and maintenance. This
planning team will include staff representatives from:
• Community Services;
• City Development; and,
• Engineering Services.
06.08 The Interdepartmental Public Art Planning team may also be comprised of the following,
as appropriate:
• City of Pickering Library staff;
• City of Pickering Heritage Planner; and,
• Representatives (e.g. department heads) from other City of Pickering departments
that may be impacted by the location of a public art project.
07 Selection Process
07.01 Public Art Committee
The Public Art Committee will be a standing sub-committee of the City's Cultural Advisory
Committee. The Public Art Committee shall be comprised of seven members from the
community selected by the Cultural Advisory Committee. Three members will be from the
Cultural Advisory Committee itself. The other four members will not be members of the
Cultural Advisory Committee, but will have professional experience related to at least one
Policy Title: Public Art Policy Page 8 of 21
Policy Number: CUL 130 - 23 -
of the following disciplines; urban planning or development, landscape architecture,
architecture, visual, literary or performing arts, art history, art administration or education,
curation, visual arts consulting, civil engineering, art review/writing, or heritage research
and planning. All members of the Public Art Committee shall be residents of Pickering
and will demonstrate a significant knowledge of arts and culture.
The Public Art Committee will:
i. Advise on the implementation of the Public Art Policy through the Cultural Advisory
Committee.
ii. Review proposed project scope and terms of reference for each new Public Art
project.
iii. Evaluate and select artwork, under $25,000 in value, in accordance with the Artist
Evaluation Criteria in Section 7.3 and Acquisition Criteria in Section 6.0 of this
Policy.
iv. Ensure application of established procedures and guidelines for each selection
process.
v. Advise and promote communication and outreach of this Policy to the community.
vi. Advise on the development and implementation of selection, acquisition,
maintenance, and deaccession of artistic works to which this Policy applies.
vii. Advise and recommend to the City, through the Cultural Advisory Committee, on
proposed gifts, donations and bequests to the City in accordance with established
guidelines.
viii. Review the results of the Public Art Jury, and put forward a recommendation to
acquire for endorsement of the Cultural Advisory Committee to acquire the proposal
with the best marks, or put forward for community consultation.
The Committee will be subject to City policies to ensure fair and equitable treatment of all
participants in the process and to ensure their recommendations are without bias.
Specifically, the City will not purchase or display art that:
• violates any City policy;
• conveys a negative message that might be deemed prejudicial;
• promotes alcohol and other addictive substances;
• presents demeaning or derogatory portrayals of individuals or groups or contains
anything, which in light of generally prevailing community standards, is likely to cause
deep or widespread offence; and,
• is in direct competition with City of Pickering services, programs or initiatives.
All decisions made by the Public Art Committee shall be endorsed by the Cultural Advisory
Committee.
07.02 Public Art Jury
A Public Art Jury must be established for each acquisition of $25,000 and over in value,
and may also be established for works of a lesser amount at the discretion of the Public
Art Committee. The Public Art Jury will be organized on a case by case, and project by
project basis.
Policy Title: Public Art Policy Page 9 of 21
Policy Number: CUL 130 - 24 -
The Public Art Jury will evaluate artist proposals in accordance with the Artist Evaluation
Criteria in Section 07.03 and Acquisition Criteria in Section 06.04 of this Policy. The Public
Art Jury is responsible to narrow down selections for acquisition and present the three top-
ranked proposals to the Public Art Committee, for final recommendation to the Cultural
Advisory Committee. Dependant on the impact the public art will have on the community,
the three top-ranked proposals may be presented for community consultation.
While the ultimate objective of the Public Art Jury is to reach an unanimous decision,
members may be divided in their evaluations and as such, a Public Art Jury will consist of
uneven numbers to enable a majority vote.
The composition, duration and terms of reference for any Public Art Jury will be dependent
on the nature of the Public Art project. Appointees to a Public Art Jury may consist of:
• Three City staff which may include representatives (e.g. department heads, Heritage
Planner, Library) from other City of Pickering departments, as appropriate, that may
be impacted by the location, or subject matter of a Public Art project.
• Three resident members from the Public Art Committee.
• Two professional artists that are not residents of the City of Pickering.
• One professional architect that is not a resident of the City of Pickering.
In certain circumstances, members of a Public Art Jury with external expertise (e.g.
professional architect or professional artist) may be compensated for their time on the
Public Art Jury.
07.03 Artist Evaluation Criteria
When evaluating specific artwork proposals, the Public Art Jury will consider the vision,
mandate and objectives of the Public Art Program and the specific aims in the project
brief. The Public Art Jury (as per section 07.02) will also consider the artist's:
• artistic excellence of previous work;
• ability to achieve the highest quality of contemporary artistic excellence and
innovation;
• professional qualifications and relevant working experience as related to the public
art project brief;
• ability to manage a project and experience working with a design team, project team
and/or community group, as appropriate;
• potential to comprehend, access and interpret relevant technical requirements; and,
• interest in and understanding of the public art opportunity and the context.
07.04 Exhibitions
The City of Pickering will host exhibitions of art in community facilities by:
• professional artists whose work is relevant to the community;
• Pickering artists, or artists whose work is Pickering based;
• artists that are members of a Pickering-based arts organization; and,
Policy Title: Public Art Policy Page 10 of 21
Policy Number: CUL 130 - 25 -
• City staff or their immediate family members.
The City of Pickering will create and facilitate opportunities for local businesses to display
public art and/or undertake temporary art exhibitions.
The content of art exhibitions is at the discretion of Community Services staff and must be
suitable for viewing by all ages.
07.05 Artist in Residence
The City of Pickering will provide opportunities for an Artist in Residence program,
provided that:
• funding exists through a grant or approved budget;
• the residency is of mutual benefit to the City and the Artist(s);
• a portion of the works created will remain in the City Collection; and,
• artists are properly compensated for their work, space and accommodation.
An Artist in Residence will work in partnership with the City and interested external
organizations, and agencies.
08 Acquisition
The City may acquire works of art through purchase, commissioning, donation, or creation
of community arts projects. All works to be purchased, commissioned or donated will be
subject to the terms and conditions of the Public Art Policy and incorporated into the Public
Art Inventory.
08.01 Purchase or Commission of Art
The process for purchasing and commissioning art will be fair and transparent and will be
in accordance with the City's Purchasing Policy.
Depending on the nature of the artwork, it may be secured through:
• The issuance of an Open Call. This type of competition is the preferred method which
sees a "Call to Artists" developed and issued. A "Call to Artists" can be geared
towards local, provincial, national and/or international artists, and/or art collectives and
includes specific guidelines, criteria and eligibility based upon each Public Art Initiative
identified by Cultural Services staff. A RFQ may be used to pre-qualify artists for
general or specific public art projects. When an open call public art competition results
in two equally weighted proposals, consideration will be given to the local/Canadian
submission.
• Request for Proposal (RFP) competition occurs when a select group of artists and/or
collectives are invited to submit a proposal for consideration towards a specific Public
Art initiative. The applicants must adhere to the guidelines and criteria established by
the City of Pickering.
Policy Title: Public Art Policy Page 11 of 21
Policy Number: CUL 130 - 26 -
• Direct Invitation/Commission or Purchase (Single/Sole-Source) occurs when a single
artist is identified to complete a Public Art project, or when and existing piece of Public
Art is purchased. In the instance of the purchase of an existing piece of art, an
appraiser or outside expert maybe called in to determine authenticity.
For large commissions in public spaces, the Public Art Committee may choose to provide
the three top-ranked Public Art Jury selections for Community comment prior to finalizing
the selection process.
08.02 Donations
On occasion, the City may be offered donated works of art in the form of a bequest or a
gift. When public art is acquired through donation, in accordance with the criteria
established in the Income Tax Act (Canada), the City of Pickering may issue a tax receipt
to the donor. The donor is responsible for meeting Government of Canada criteria to
receive an income tax credit for the artwork. Independent appraisal costs will be the
responsibility of the donor.
Donated art must follow the City's Financial Control Policy FIN-030 and be subject to an
evaluation process based on the City's donation criteria outlined below:
• information about the artwork including photographs of the artwork (if existing) or
illustrations (if proposed);
• maintenance and conservation plan, including the condition of the work and any
repairs needed;
• site installation requirements of the artwork;
• projected budget for installation and ongoing maintenance of the artwork;
• legal proof of the donor's authority to donate the work; and,
• where appropriate an appraiser or outside expert maybe called in to determine
authenticity or value.
All donations of existing artworks will be subject to a review process by Community
Services staff in collaboration with the Public Art Committee. All donations should be
unencumbered, free and clear of conditions and restriction imposed by the donors.
Donations will be evaluated against the selection criteria in 07.01 and 07.03. The City is
not required to accept donations of Public Art that are offered.
Donated art will also include a funding donation for the transfer, installation, maintenance,
conservation, restoration of the work being donated, the amount of which will be
negotiated as part of the acceptance agreement. Additionally, City staff are responsible
for conducting a feasibility analysis, which outlines aspects such as the benefits of the
acquisition, and short and long term costs.
The individuals or organizations proposing to donate artwork will be notified of the City's
decision to accept or decline the donation. If accepted, the individual and/or organization
shall acknowledge that donated art cannot be returned. Accepted donations of public art
will be documented, a release form signed by both the City and the donor, and the artwork
insured at time of acquisition. Any documents pertaining to ownership of the donation
must be transferred to the City and filed by City staff accordingly. Once accepted, the
Policy Title: Public Art Policy Page 12 of 21
Policy Number: CUL 130 - 27 -
donation may be stored, exhibited, loaned, deaccessioned or disposed of at the discretion
of the City.
Donation of funding from the public or private sector for the City's Public Art program will
be added to the Public Art Reserve Fund.
08.03 Transitory/Temporary Public Art
The City may secure on a temporary basis, through loan or lease, works of public art for
display in public spaces. All artworks to be displayed in public spaces will be evaluated in
accordance with the Artist Evaluation Criteria in Section 07.03 and Acquisition Criteria in
Section 08 of this Policy.
Temporary installations of artwork will be documented, and included in the City's inventory
of public art exhibitions; listing the dates of display, and a project/artist statement.
08.04 Community Art Projects
The Cultural Services Section will receive applications for community art projects; which
may include requests for funding of up to $10,000 for any individual project. The Cultural
Services Section will determine whether a community art project should proceed and/or be
funded. The goal of these community art projects is to create artwork that is accessible to
a large public, not simply because it has been placed in a public space or because of its
content, but through the engagement of community members in defining and shaping their
environment. Community Art projects must include use of amateur and/or professional
practicing artists, and gain the support of the Public Art Committee, and Cultural Advisory
Committee. Community murals and tree carvings are examples of community art projects.
08.05 Public Art Exclusions
Examples of Public Art excluded under the scope of this policy are:
i. directional elements such as super graphics, signage or colour coding, except
where these elements are an integral part of the original work of art or public art
project;
ii. art objects which are mass-produced of standard design such as playground
equipment or statuary objects;
iii. landscape architecture and landscape gardening, except where these elements are
in integral part of the original work of art, or are the result of collaboration among
design professional including at least one artist; and,
iv. easily moveable artworks such as paintings, drawings, models and .books.
09 Selection Considerations
Artwork being considered for acquisition regardless of the acquisition method should take
into account the following:
Policy Title: Public Art Policy Page 13 of 21
Policy Number: CUL 130 - 28 -
Community Relevance and Impact
• Suitability for display in a public space
• Reflects the City's heritage, and/or history, culture and diversity, and/or natural
elements and landscapes
• Builds appreciation for public art
Overall Quality and Authenticity
• Originality of design
• Intrigues viewers and stimulates imagination
• Artist reputation, demonstrated and related experience
• Condition of the artwork
Location
• Site suitability
• Response to or complements the-location's uses and users
Economic Value
• Short and long term costs
• Tourism potential
Installation Maintenance &Conservation
• City's ability to accommodate installation requirements
• City's ability to safely display, maintain and conserve the work
. • Long-term maintenance cost
• Longevity of the artwork
• Environmental impact
Submission
• Compliance with guidelines outline in the Public Art Policy and accompanying "Call
to Artist"
• Quality of the approach/work plan and methodology
• Ability to meet budgetary estimates and timelines.
10 Site Selection
The selection of sites for public art shall be made by City staff with staff considering
comments and or suggestions from the Public Art Committee and the Cultural Advisory
Committee, using the following criteria:
• potential visibility of public art;
• distribution of projects across the City;
• implementation potential;
• public benefit;
• geographic justification;
• quality, scale and character of the public art are suitable for the location and
audience;
• environmental conditions, site servicing and safety; and,
Policy Title: Public Art Policy Page 14 of 21
Policy Number: CUL 130 - 29 -
• does not interfere with existing or proposed artwork, buildings or structures in
vicinity.
Public art may be installed in the following areas, as required and as pieces become
available:
• public areas in municipally owned facilities, community centres and libraries
(interior and exterior spaces); and,
• Parks and Public Spaces. ·
For the installation of public art, the City, in consultation with the Public Art Committee,
may also identify key priority areas such as the waterfront, City Centre and transit
corridors; and/or key themes such as culture, heritage, agriculture and environment.
10.01 On Lands Owned by the City of Pickering
Installation of public art is encouraged in public spaces and parks owned by the City of
Pickering; and in public areas of City of Pickering owned office buildings, community
centres, and libraries.
Proposals for public art installations by the private sector or other public agencies on
infrastructure (e.g. roads, bridges, buildings, etc.) or land owned by the City of Pickering
that were not commissioned through the Public Art Program must adhere to the City of
Pickering Public Art Policy and all other relevant City policies, by-laws, standards, and
procedures.
Proponents of public art proposals are required to pre-consult with Community Services
staff, City Development staff and Public Art Committee; and, to present to the Council of
the City of Pickering. Proponents will also be subject to entering into a license agreement
with the City of Pickering regarding matters such as maintenance and the continued use
of public property.
10.02 On Lands Owned by Other Levels of Government and Public Agencies
10.02.1 Consultation with the City of Pickering
Public agencies that propose public art as part of a redevelopment or new
development, are required to pre-consult with Community Services staff, City
Development staff, and the Public Art Committee; and to present to the Council
of the City of Pickering.
10.02.2 On Lands Owned by the Region of Durham
Installations of public art initiated or approved by the City of Pickering on
infrastructure (e.g. roads, bridges, buildings, etc.) owned by the Region of
Durham will be subject to entering into an agreement with the Region of
Durham.
Policy Title: Public Art Policy Page 15 of 21
Policy Number: CUL 130 - 30 -
10.03 On Private Lands
The City actively encourages the private sector to include public art in development
projects to elevate and improve the public realm. Proponents of public art proposals are
required to pre-consult with Community Services staff, City Development staff, and the
Public Art Committee; and, to present to the Council of the City of Pickering. Direction on
options for private sector contributions to public art are provided in Section 21 of this
Policy.
11 Collections Management
11.01 The City has the authority to determine the length of time a work of public art will be
displayed in Public Spaces. The City shall consult, where possible, on the restoration or
removal of public art, but shall retain the right to restore, relocate, or archive a work of
public art without the artist's and/or donor's consent.
11.02 Accessioning/Registry/Inventory:
• The City shall document all works in the Public Art Collection and maintain a
registry/inventory of the Public Art Collection; which shall be made available to the
public.
• Temporary public art shall not be registered into the Public Art Collection and shall
not be part of the maintenance and conservation program. ·
• Temporary works will be added into the Inventory of Public Art Exhibitions.
Temporary exhibitions will be photographed and documented (artist/project
statement).
12 Maintenance & Conservation
12.01 It is the responsibility of the City to maintain all permanent works of art within the Public
Art Collection in accordance with the approved maintenance plan and/or conservation
plan required for each piece.
12.02 All public art submissions must include a detailed manual from the artist outlining the
maintenance and/or conservation plan. The plans will include, but are not be limited to: a
maintenance dossier; shop drawings; manufacturers' lists; key contacts, including the
artist; maintenance and/or conservation specifications; and, budgets.
12.03 City staff will monitor the existing inventory for maintenance requirements. The City may
choose to retain a qualified professional to undertake the inspection, if deemed necessary.
13 Insurance
13.01 All artistic works owned by the City through purchase, commission and/or donation are the
property of the City of Pickering and are insured under the City's Insurance Policy.
Policy Title: Public Art Policy Page 16 of 21
Policy Number: CUL 130 - 31 -
13.02 For all Borrowed Public Art, the Artist will submit proof, satisfactory to the City, of
insurance coverage for the artistic work, and a waiver freeing the City from liability in case
of accidental loss, theft, damage or vandalism. In addition, the Artist will submit a
complete list of displayed artistic work(s); which will include the title(s), dimensions,
medium/media and appraised value(s).
14 Storage
14.01 When storage of Public Art, whethe·r short-term or long-term, is required, the City will
ensure that such storage meets appropriate museum standards. Whenever possible,
existing City and community resources will be used for the storage and management of
the City's Owned Public Art.
15 Agreements & Installation
15.01 The Artist will enter into a written agreement with the City of Pickering following the
approval of the acquisition of the public art. This agreement will address the Artist's
obligations, which include, but are not limited to:
• Materials
• Time lines
• Installation
• Maintenance and/or conservation plans
• Warranty
• Copyright, Intellectual Property and Moral Rights
• Payments to sub-contractors
15.02 The Artist is generally responsible for the installation of all artworks that the City has
acquired. All contractual requirements with the Artist(s) will be overseen by the City and
identified, in advance, through the agreement of purchase, commission or donation. The
condition of all acquired art works will be reported upon receipt, and any problems found
will be referred to the artist for resolution .
. 15.03 The City has the authority to determine the length of time a work of public art will be
displayed in Public Spaces. The City shall consult, where possible, on the restoration or
removal of public art, but shall retain the right to restore, relocate, or archive a work of
. public art without the a.rtist's and/or donor's consent.
16 Deaccession & Disposal
16.01 The City may deaccession and/or dispose of Public Art when necessary. All reasonable
efforts will first be made to resolve problems or re-site the Public Art, in consultation with
the Artist and/or donor, where appropriate. Public art may be deaccessioned and/or
disposed of under any of the following situations:
• endangerment of public safety;
• excessive repair or maintenance;
• irreparable damage;
Policy Title: Public Art Policy Page 17 of 21
Policy Number: CUL 130 - 32 -
• inaccessibility;
• site redevelopment;
• art is no longer relevant ;
• works that endanger public safety;
• possibility of upgrading through exchange;
• no appropriate location for exhibition of work;
• copies, forgery or reproductions lacking authe·nticity or archival value;
• the public art is no longer relevant to the City's Public Art Collection, or
• the public art is discovered to have been stolen, or was offered to the City for
acquisition using fraudulent means.
16.02 The City of Pickering will be responsible for preparing a report providing the justification for
recommending deaccessioning of the artwork for the Public Art Committee, to be
endorsed by the Cultural Advisory Committee and received as correspondence by
Council, as appropriate.
16.03 In the event of accidental loss, theft or vandalism, the City retains the right to determine
whether replacement or deaccessioning of the artwork is appropriate.
16.04 No artistic work will be deaccessioned and disposed of without consultation with the Public
Art Committee. Recommendations to the Public Art Committee regarding the need for a
method of deaccession will be made by Cultural Services Staff. The deaccessioned art
may be moved, sold, returned to the artist or destroyed, with any monies received through
the sale of the artwork being placed in the Public Art Reserve Fund.
17 Copyright and Intellectual Property
17 .01 Artwork acquired for the Public Art Collection shall become the property of the City of
Pickering except those artworks subject to the parameters for Temporary Public Art as
outlined in Section 08.03.
17.02 The City will respect the artist's right of authorship and the integrity of the public art.
17.03 Copyright of the artwork shall remain with the Artist unless the City has acquired the
copyright in full from the Artist or has an agreement in writing for limited usage.
17.04 Except in very rare circumstances, the Artist(s) shall own all Intellectual Property in the
work developed. Following best practice in North American Public Art Programs, they will
not be asked to waive their Artist Moral Rights or assign their copyrights. Artist(s) will be
asked to provide a royalty-free non-commercial license to the City of Pickering for images
of their work in perpetuity.
17.05 In cases where the artist is not contracted directly to the City, but is a sub-contractor (e.g ..
for integrated artworks or artist on a design team) or for developer-provision of public art,
the City shall stipulate that the contract must include terms related to intellectual property
rights, ownership, and maintenance obligations, as appropriate.
Policy Title: Public Art Policy Page 18 of 21
Policy Number: CUL 130 - 33 -
18 Artist Remuneration
18.01 Artists shall be fairly compensated for their time and work. Compensation shall be
determined on a case by case basis.
18.02 Artist Contract Terms -In creating standard agreements with artists, it is important to note
artist moral rights and to take into consideration practices in the arts sector, which differ
from other professional service providers or suppliers. When the City of Pickering
contracts an artist for a commission, the artist agreement will include, but not be limited to
the following:
• scope of work (may be design services only; or design, fabricate and/or install);
• City's and artist's obligations, appropriately apportioning risk and responsibility;
• timelines;
• ownership, maintenance, and conservation obligations;
• intellectual Property, Copyright, and Artist Moral Rights;
• artist recognition;
• warranty and insurance (as appropriate); and,
• payment schedule.
19 Community Engagement & Awareness
19.01 The City will be responsible for ensuring there is an opportunity for community input and
involvement in public art and expanding the level of knowledge of the City's Public Art
Collection in the community.
19.02 City staff will be responsible for ensuring the community is aware of any public art
installations or deaccessioning in public spaces. When appropriate, the community will be
asked to comment on the selection of a commissioned work or official unveilings will be
undertaken in order to allow residents to take part in celebrating new additions fo the
Public Art Collection.
20 Pickering Public Art Interactive Map
20.01 The City of Pickering shall develop and maintain an interactive online public map that
identifies the location of public art pieces and provides a photograph and information, such
as a description of the public art piece, installation date and artist name. If available, the
City will also include information from the artist including web links, artist biography, artist
statement and video footage of the artist discussing their work.
20.02 This information will also be held within the Public Art Inventory; which will be maintained
by the Community Services Department.
Policy Title: Public Art Policy Page 19 of 21
Policy Number: CUL 130 - 34 -
21 Public Art Development by the Private Sector
21.01 The City actively encourages private sector applicants to include public art in development
projects through the Site Plan application process. The provision of public art will be
secured through a Site Plan Control Agreement that will be registered against the title of
the lands.
21.02 Options for private sector contributions to public art are:
• On-site Contribution: This is where the applicant incorporates the public art within the
development limits. In addition to the requirements outlined in Section 10.03 of this
Policy, the design, commissioning and installation of the public art piece will be at the
sole cost of the owner, and subject to approval by the City. Ongoing maintenance,
repair or replacement of the public art piece will be at the sole cost of the owner.
• Off-site Contribution: This is where the applicant provides public art on municipal
property. In addition to the requirements outlined in Section 10.01 of this Policy, the
design, commissioning and installation of the public art piece will be at the sole cost
of the private sector proponent, and subject to approval by the City. The ongoing ·
maintenance, repair or replacement of the public art piece will be at the sole cost and
responsibility of the City.
• Partnership with business/agency.
22 Funding
22.01 Funding to support this policy will be provided through the establishment of a Public Art
Reserve Fund, as recommended in The City of Pickering Cultural Strategic Plan (2014).
22.02 Starting in 2021, it is recommended that Council provide financial support in the amount of
$100,000 to implement the Public Art Policy. In 2022, it is recommended that the financial
support increase by $25,000 for a total of $125,000. The financial contribution should be
increased by $25,000 every year until the funding model is reviewed.
22.03 The Public Art Reserve Fund will be used to cover the costs of the management,
additional insurance costs, administration and promotion of public art in the City and the
purchase, maintenance, conservation, restoration, archiving, and deaccession of the
Public Art Collection.
22.04 Up to a minimum of 75% of all funds collected must be used for the design, fabrication
installation and documentation of Public Art or Community Art projects chosen through an
objective jurying selection process.
22.05 Funds ranging up to 25% will be apportioned to the governance and administration of the
selection process, collection, inventory, staffing, legal requirements, deaccession of artistic
works, and overall policy review.
Policy Title: Public Art Policy Page 20 of 21
Policy Number: CUL 130 - 35 -
22.06 Any operating funding required for the ongoing operation of specific pieces of public art
must be funded from the Public Arts Reserve Fund and approved by Council on a case by
case basis.
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
Policy Title: Public Art Policy Page 21 of 21
Policy Number: CUL 130 - 36 -
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Expressions of Interest
Call to Artists: Opens May 1, 2023
Community Banner Series
Location: City Wide – A series of 7 Street Light Poles
Deadline: May 26, 2023 by 4:00 pm EST
Artist Opportunity:
The City of Pickering invites artists to respond to the Call for Artists to create a series of
seven (7) street banners digitally, to be fabricated and installed by the City, on seven (7)
City street light poles. This call is open to individual artists (emerging to established),
artist teams or collectives.
As per the Public Art Policy (CUL 130) an artist is defined as the designer/creator of an
artistic work and can include, but is not limited to, a professional artist, graphic designer,
collaborative team, architect, or landscape designer.
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The total budget for the creation of seven (7) digital banners, including artist fees is
$3,500 (plus HST). A total of three (3) artists digital de signed series will be selected.
A Public Art Committee comprised of members with experience as practicing arts
professionals, and community members with significant knowledge of arts and culture
will be established for this competition.
Public Art Opportunity:
The City of Pickering’s Cultural Strategic Plan (2014) outlines the City’s commitment to
collaborate with the community to celebrate our cultural diversity, heritage and the arts;
to sustain our natural environment; to foster a creative economy; and to strengthen our
vibrant neighborhoods.
The Community Banner Series call for expression of interest seeks artists to propose
street banner designs that will animate and transform the street scape into welcoming
and engaging spaces. Artwork is to be created digitally and will be recreated onto vinyl
street banners. The artwork will be located within the City of Pickering.
The fabrication of the vinyl banners required for the project, and installation will the
responsibility of the City of Pickering. The City will also be responsible for site prep and
permits. The costs of all other materials required will be the artists’ responsibility.
Designs, artwork, and plans are subject to final approval by the City as per the
Community Banner Policy (CUL 140).
Guiding Themes:
The Community Banner Series will build on the success of the original Community
Banner Program that has received and archived artwork from a range of artists and
artistic practices since 2018. Each year, these banners have contributed to colorful,
vibrant, and City proud civic spaces in the City Centre.
Banner artwork should engage Pickering’s diverse local communities; celebrate the
city’s natural, social and built environment; and bring more colour, beauty, pride and
enjoyment to city streets, and gateways to our community.
Artists are advised that banner artwork must adhere to the following specifications:
Artwork will be professionally reproduced on vinyl banners 24” wide x 62” long.
Artwork will be printed on both sides of the banner.
Banner designs should not include text, current political figures, and/or logos.
The City may add the Pickering logo in the final product.
Banner production and installation will be undertaken by the City of Pickering.
The City of Pickering will have reproduction rights to submitted artwork for a
period of two years.
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The artist(s) retains sole copyright to their original artwork.
The City may choose to display images in locations other than Street Light Poles.
High resolution PDF, Adobe Illustrator .ai files, or .eps files are required for
production;
Project Terms:
All artwork must be original, made by the artist submitting
Absolutely no mechanical reproductions of original works are permitted.
If the original artwork does not meet the above-mentioned dimensions it will be
cropped to fit the final banner or mural production.
Digital artwork should be created at a minimum of 300 ppi.
The format for digital illustrations is vector or raster-based images for digital
collage and digitally painted designs.
Words, letters and numbers may be included in the overall design.
Each file submitted must be clearly identified with your full name and an image
number. Artwork must be accompanied with an artwork information sheet that
details each image’s title, material/format, date, etc.
The artist will submit a statement describing their project and process. This text
may be used for educational and promotional purposes.
Photographs containing clearly identifiable persons must submit a completed
model release form with their entry.
The City of Pickering reserves the right to replace and/or remove any banner or
mural, at any time during the determined installation time.
Location Details:
Banners will be installed in series on city light poles at various locations. Light poles
have single-armed hardware. Artists should be aware that the artwork may be subject to
damage by the elements. Therefore, artists must accept the risk that their artwork may
be damaged, altered, and/or removed by the City at any time following installation.
Sustainability:
In recognition of the environmental effects of excessive plastic production, this project
will include an opportunity to repurpose, refurbish and reuse retired banners for future
displays, promotions, or re-created into new temporary public art piece, or re-usable
options.
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Stage 1: Open Call – Starts May 1, 2023
Community Services Staff and the Public Art Committee will review submissions and
identify a short-list based on artistic excellence and demonstrated or perceived ability to
create and execute an innovative, engaging public artwork that is complementary to the
overall design scheme and community context.
Expression of Interest Submissions:
Artists are invited to respond to this call by submitting a single pdf document:
This pdf document must be labeled with the name of the artist and project (LastName
FirstName_ Community Banner Series) and include:
CV (one for each team member, if applicable)
Brief artist statement outlining interest in project, showing relevant experience,
ability, and general artistic approach. Please include your experience and
intended approach to the community engaged process. Do not include proposals
at this stage.
Maximum ten (10) images of work, with caption including title, materials,
dimensions, location, and commissioning body (if applicable). Audio / Video files
may be provided via URL.
Names and contact information for two references (preferably from recent
projects).
Submissions must be received by May 26, 2023 by 4:00 pm EST.
Late submissions will not be accepted.
Email submissions to:
Jesse St. Amant
Coordinator, Cultural Services
jstamant@pickeirng.ca
Stage 2: Conceptual Design
The short-listed artists will be notified in by June 2, 2023 and invited to submit a
conceptual design proposal for the series of seven (7) banners. A detailed Terms of
Reference project document will be provided to help short-listed artists prepare their
proposals.
Short-listed artists will be paid a fee of $1,000.00 (+HST) for their submission of the
complete conceptual design proposal. Short-listed artists may be required to attend an
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interview and present their proposals (online presentations may take place) to the
Public Art Committee in September 2023.
When evaluating specific artwork proposals, the Public Art Committee will consider the
vision, mandate and objectives of this Public Art Program and the objectives listed in the
Public Art Opportunity outlined in this Call to Artists. The Public Art Committee (as per
section 07.01 of the City of Pickering Public Art Policy) will also consider the artist's:
Artistic excellence of previous work;
Ability to achieve the highest quality of contemporary artistic excellence and
innovation;
Professional qualifications and relevant working experience as related to the
public art project brief;
Ability to manage a project and experience working with a design team, project
team and/or community group, as appropriate;
Potential to comprehend, access and interpret relevant technical requirements;
and,
Interest in and understanding of the public art opportunity and the context.
The committee in selecting the successful proposal will also consider the following:
Community Relevance and Impact
Suitability for display in a public space
Reflects the City's heritage, and/ or history, culture and diversity, and/or natural
elements and landscapes
Builds appreciation for public art
Overall Quality and Authenticity
Originality of design
Intrigues viewers and stimulates imagination
Artist reputation, demonstrated and related experience
Condition of the artwork
Economic Value
Short and long term costs
Tourism potential
Installation Maintenance & Conservation
City's ability to accommodate installation requirements
City's ability to safely display, maintain and conserve the work
Long-term maintenance cost
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Longevity of the artwork
Environmental impact
Submission
Compliance with guidelines outlined in the Public Art Policy and accompanying
"Call for Expressions of Interest”
Quality of the approach/work plan and methodology
Ability to meet budgetary estimates and timelines.
The artwork must adhere to the following design parameters:
Be appropriate for the site in scale, execution, materials and creativity;
Not pose a risk to public safety.
Timeline:
Stage 1
Call for submissions opens: May 1, 2023
Call for submissions closes: May 26, 2023
Public Art Committee review – Stage 1: May 31, 2023
Stage 2
Notification of shortlist artists: June 2, 2023
Artist designs due: August 4, 2023
Public Art Committee review – Stage 2: September 6, 2023
Notification of three (3) selected Artists: September 26, 2023
Banner Mock-up by City Graphic Designer Review: October 2023
Fabrication and Installation: November 2023
Banners will be on display for 2 Years. The above schedule and length of banner
display time is subject to change. Decisions of the Public Art Committee are reviewed
by the Cultural Advisory Committee and are final, pending approval of the Director,
Community Services as per the Community Banner Policy CUL 140.
Contact Information:
Jesse St. Amant
Coordinator, Cultural Services
City of Pickering
jstamant@pickering.ca
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