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HomeMy WebLinkAboutOPS 09-23Report to Council Report Number: OPS 09-23 Date: March 27, 2023 From: Brian Duffield Director, Operations Subject: T2023-2 Various Parks Pathway Reconstruction - Mitchell Park, South Pine Creek Ravine Park, Bay Ridges Kinsmen Park - File: A-1440 Recommendation: 1. That Report OPS 09-23 regarding Various Parks Pathway Reconstruction at Mitchell Park, South Pine Creek Ravine Park, and Bay Ridges Kinsmen Park be received; 2. That the total gross project cost of $359,487.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $323,729.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $323,729.00 as approved in the 2020-2022 Capital Budgets as follows: a) The sum of $139,436.00 from Property Taxes as approved in the 2020 Capital Budget; b) The sum of $100,000.00 from the Rate Stabilization Reserve as approved in the 2021 Capital Budget; c) The sum of $84,293.00 from the Federal Gas Tax Reserve Fund as approved in the 2022 Capital Budget; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: Existing pathways and associated infrastructure at Mitchell Park, 887 Modlin Road; Bay Ridges Kinsmen Park, 705 Sandy Beach Road; and, South Pine Creek Ravine Park, 1241 Glenanna Road require lifecycle repairs and replacement. Projects at all three locations were combined into a single tender for additional efficiency. Tender T2023-2 was issued on February 9, 2023, and closed on February 23, 2023. Ten bids were received. Subject to receipt and approval of all submittals required by the tender documents, the low compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $264,556.81 (HST included) is recommended for approval. The total gross project cost is estimated to be $359,487.00 and the total net project cost is estimated at $323,729.00 (net of HST rebate). OPS 09-23 March 27, 2023 Subject: T2023-2 Various Parks Pathway Reconstruction Financial Implications: 1. Tender Amount T2023-2 $234,129.92 HST (13%) 30,436.89 Total Gross Tender Cost $264,566.81 2. Estimated Project Costing Summary T2023-2 (Mitchell Park) $52,249.00 T2023-2 (South Pine Creek) 99,113.00 T2023-2 (Bay Ridges Kinsmen) 74,768.00 Testing & Inspection 8,000.00 Consulting 50,000.00 Contingency (12%) 34,000.00 Total Project Cost $318,130.00 HST (13%) 41,357.00 Total Gross Project Costs $359,487.00 HST Rebate (11.24%) (35,758.00) Total Net Project Cost $323,729.00 3. Approved Source of Funds – Parks’ Capital Budget Approved Code Source of Funds Funds Available Funds Required C10320.2007 Property Taxes $150,000.00 $139,436.00 C10320.2104 R-Rate Stabilization $100,000.00 $100,000.00 C10320.2207 Federal Gas Tax $150,000.00 $84,293.00 Total Funds $400,000.00 $323,729.00 Project Cost under (over) approved funds by $76,271.00 Costs shown above include previously committed and separately awarded consulting and related project fees. They are funded from the same accounts and have been included for clarity regarding the total cost of the project. Discussion: Work at Mitchell Park involves lifecycle replacement of the existing pathway connecting the parking lot at the southwest corner of the park to the playground, including the section running north to Modlin Road. No work on the actual playground is included in this scope of work. Pedestrian gates will be added at the parking lot end of the path. OPS 09-23 March 27, 2023 Subject: T2023-2 Various Parks Pathway Reconstruction Work at Bay Ridges Kinsman Park involves replacement of sections of pathway at four different locations, including a section along Sandy Beach Road, between the gravel parking lot and OPG training centre driveway, over the culverts connecting the gravel parking lot to the soccer fields and the soccer fields to the baseball diamonds, as well as the area between the washroom building and picnic shelter, east of the tennis courts. Work at South Pine Creek Ravine Park involves lifecycle replacement of the existing walkway from Glenanna Road to the pedestrian bridge and sidewalk connecting Bronte Square to Storrington Street. The path runs behind existing houses along the Bronte Square side of the ravine. All work is to be completed during the summer of 2023. Completion dates have been specified for each location and coordinated with planned events and programming, such as Canada Day celebrations. Tender T2023-2 was issued on February 9, 2023, and closed on February 23, 2023. Ten bids were received. Subject to receipt and approval of all submittals required by the tender documents, the low compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $264,556.81 (HST included) is recommended for approval. The total gross project cost is estimated to be $359,487.00 and the total net project cost is estimated at $323,729.00 (net of HST rebate). Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Rob Gagen Stan Karwowski, MBA, CPA, CMA Manager, Parks and Property Director, Finance & Treasurer Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Brian Duffield Division Head, Operations Services Director, Operations BD:vp OPS 09-23 March 27, 2023 Subject: T2023-2 Various Parks Pathway Reconstruction Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer