HomeMy WebLinkAboutOPS 09-23Report to Council
Report Number: OPS 09-23
Date: March 27, 2023
From: Brian Duffield
Director, Operations
Subject: T2023-2 Various Parks Pathway Reconstruction
- Mitchell Park, South Pine Creek Ravine Park, Bay Ridges Kinsmen Park
- File: A-1440
Recommendation:
1. That Report OPS 09-23 regarding Various Parks Pathway Reconstruction at Mitchell
Park, South Pine Creek Ravine Park, and Bay Ridges Kinsmen Park be received;
2. That the total gross project cost of $359,487.00 (HST included), including the amount of
the tender, contingency, consulting and other associated costs, and the total net project
cost of $323,729.00 (net of HST rebate), be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project cost of
$323,729.00 as approved in the 2020-2022 Capital Budgets as follows:
a) The sum of $139,436.00 from Property Taxes as approved in the 2020 Capital
Budget;
b) The sum of $100,000.00 from the Rate Stabilization Reserve as approved in the
2021 Capital Budget;
c) The sum of $84,293.00 from the Federal Gas Tax Reserve Fund as approved in
the 2022 Capital Budget; and
4. That the appropriate City of Pickering officials be authorized to take the necessary
action to give effect hereto.
Executive Summary: Existing pathways and associated infrastructure at Mitchell Park, 887
Modlin Road; Bay Ridges Kinsmen Park, 705 Sandy Beach Road; and, South Pine Creek
Ravine Park, 1241 Glenanna Road require lifecycle repairs and replacement. Projects at all
three locations were combined into a single tender for additional efficiency.
Tender T2023-2 was issued on February 9, 2023, and closed on February 23, 2023. Ten bids
were received. Subject to receipt and approval of all submittals required by the tender
documents, the low compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in
the amount of $264,556.81 (HST included) is recommended for approval. The total gross
project cost is estimated to be $359,487.00 and the total net project cost is estimated at
$323,729.00 (net of HST rebate).
OPS 09-23 March 27, 2023
Subject: T2023-2 Various Parks Pathway Reconstruction
Financial Implications:
1. Tender Amount
T2023-2 $234,129.92
HST (13%) 30,436.89
Total Gross Tender Cost $264,566.81
2. Estimated Project Costing Summary
T2023-2 (Mitchell Park) $52,249.00
T2023-2 (South Pine Creek) 99,113.00
T2023-2 (Bay Ridges Kinsmen) 74,768.00
Testing & Inspection 8,000.00
Consulting 50,000.00
Contingency (12%) 34,000.00
Total Project Cost $318,130.00
HST (13%) 41,357.00
Total Gross Project Costs $359,487.00
HST Rebate (11.24%) (35,758.00)
Total Net Project Cost $323,729.00
3. Approved Source of Funds – Parks’ Capital Budget
Approved Code Source of Funds
Funds Available
Funds Required
C10320.2007 Property Taxes $150,000.00 $139,436.00
C10320.2104 R-Rate Stabilization $100,000.00 $100,000.00
C10320.2207 Federal Gas Tax $150,000.00 $84,293.00
Total Funds $400,000.00 $323,729.00
Project Cost under (over) approved funds by $76,271.00
Costs shown above include previously committed and separately awarded consulting and
related project fees. They are funded from the same accounts and have been included for
clarity regarding the total cost of the project.
Discussion: Work at Mitchell Park involves lifecycle replacement of the existing pathway
connecting the parking lot at the southwest corner of the park to the playground, including the
section running north to Modlin Road. No work on the actual playground is included in this
scope of work. Pedestrian gates will be added at the parking lot end of the path.
OPS 09-23 March 27, 2023
Subject: T2023-2 Various Parks Pathway Reconstruction
Work at Bay Ridges Kinsman Park involves replacement of sections of pathway at four
different locations, including a section along Sandy Beach Road, between the gravel parking
lot and OPG training centre driveway, over the culverts connecting the gravel parking lot to the
soccer fields and the soccer fields to the baseball diamonds, as well as the area between the
washroom building and picnic shelter, east of the tennis courts.
Work at South Pine Creek Ravine Park involves lifecycle replacement of the existing walkway
from Glenanna Road to the pedestrian bridge and sidewalk connecting Bronte Square to
Storrington Street. The path runs behind existing houses along the Bronte Square side of the
ravine.
All work is to be completed during the summer of 2023. Completion dates have been specified
for each location and coordinated with planned events and programming, such as Canada Day
celebrations.
Tender T2023-2 was issued on February 9, 2023, and closed on February 23, 2023. Ten bids
were received. Subject to receipt and approval of all submittals required by the tender
documents, the low compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in
the amount of $264,556.81 (HST included) is recommended for approval. The total gross
project cost is estimated to be $359,487.00 and the total net project cost is estimated at
$323,729.00 (net of HST rebate).
Attachment:
None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Rob Gagen Stan Karwowski, MBA, CPA, CMA
Manager, Parks and Property Director, Finance & Treasurer
Original Signed By: Original Signed By:
Vince Plouffe, OAA, MRAIC Brian Duffield
Division Head, Operations Services Director, Operations
BD:vp
OPS 09-23 March 27, 2023
Subject: T2023-2 Various Parks Pathway Reconstruction
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer