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HomeMy WebLinkAboutFebruary 21, 2023 Page 1 of 6 Minutes/Meeting Summary Cultural Advisory Committee February 21, 2023 Hybrid Meeting 7:00 pm Attendees: S. Almeida-Schroen, Cultural Advisory Committee Member R. Coelho, Cultural Advisory Committee Member J. Elliott, Cultural Advisory Committee Member Z. Kazi, Cultural Advisory Committee Member M. McFarland, Cultural Advisory Committee Member A. Mujeeb, Cultural Advisory Committee Member D. Thompson, Cultural Advisory Committee Member R. Wali, Cultural Advisory Committee Member S. Douglas-Murray, Director, Community Services L. Gibbs, Division Head, Culture and Community Programming K. Roberts, (Acting) Supervisor, Cultural Services A. Gallagher, (Acting) Conservator S. Barakov, Coordinator, Public Art D. Roopchand, Clerk, Culture and Recreation (Recording Secretary) Absent: D. Davis, Cultural Advisory Committee Member J. St. Amant, Coordinator, Cultural Services (Staff Liaison) Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Call to Order K. Roberts welcomed members and called the meeting to order. 2. Review and Approval of Previous Minutes and Agenda The committee reviewed the previous minutes. K. Roberts asked if there were any changes to be made to the minutes. None were raised. Moved by M. McFarland. To approve the previous minutes. Carried Page 2 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) The committee reviewed the agenda. K. Roberts asked if there were any changes to be made to the agenda. None were raised. Moved by J. Elliott To approve the agenda. Carried 3. Disclosure of Interest No disclosures of interest were noted. 4. Delegations There were no delegations for this meeting. 5. General Business 5.1 Memorandum from the Deputy Clerk S. Douglas-Murray went over the policy for Boards & Advisory Committees of Council and the policy CLK 09-14. A discussion around whether or not it would be beneficial to have a Chair and Vice-Chair, in addition to the Staff Liaison, for the Committee took place. The committee agreed that they would need more clarification about the role and responsibilities of the Chair and Vice-Chair, but they would like to have a Chair along with a Staff Liaison, with clarification on their respective roles. Moved by Z. Kazi. To implementing a Chair system with adequate staff support, with clearly defined roles and responsibilities. Carried S. Douglas-Murray reviewed the Memo from the Clerks Office regarding having a member of Council be non-voting member of the Cultural Advisory Committee. A discussion on having a councillor become part of the Committee took place. Page 3 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by M. McFarland To having one member of the council on the Committee and revising the Terms of Reference for the Committee. Carried 5.2 Roots to Rebellion – Project Update A. Gallagher reviewed the Roots to Rebellion Project. She reviewed the results from the Community Survey. A. Gallagher said she will send the results to D. Roopchand to distribute. A discussion around this project and the survey ensued. 5.3 Public Art Community Engagement Survey S. Barakov reviewed the Public Art Community Engagement Survey. A discussion about the survey and how to get the survey took place. Many of the Committee members are unfamiliar with the Let’s Talk Pickering platform and asked for the link for it to be sent out to them. The Committee had several suggestions on ways to improve the reach of the survey to the public, including sending it out to schools. The Committee discussed several ways that the survey could be made more clear and concise, including merging similar questions, making it clear that the pictures are examples and not actual piece of art in Pickering, and clarifying that certain questions can have multiple answers selected. 5.4 Consultation on Public Art at the Waterfront S. Barakov discussed the consultation on Public Art at the Waterfront. He said that he is hoping to hear in A. Gallagher to send the results to D. Roopchand to distribute. D. Roopchand to circulate a link to the Committee to the Let’s Talk Pickering platform. Page 4 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) a few months about the grants, with the Interpretive Nodes project being completed in 2024. Moved by Z. Kazi. To endorse the consultation for Public Art at the waterfront. Carried 5.5 Transformer Art Wrap at Seaton Fire Hall S. Barakov discussed the Transformer Art Wrap at Seaton Fire Hall. A discussion around the Art Wrap at the Fire Hall took place. Moved by M. McFarland. To endorse the art wrap for the transformer at Seaton Fire Hall. Carried 5.6 Tracey-Mae Chambers #hopeandhealingcanada S. Barakov discussed the Metis artist, Tracey-Mae Chambers, and her public art project #hopeandhealingcanada. Moved by M. McFarland. To endorse Tracey-Mae Chambers #hopeandhealingcanada project. Carried 7. Correspondence There was no Correspondence for this meeting. 8. Other Business R. Coelho asked if the Committee offers a survey review to see how members thought the meeting went. S. Douglas-Murray said that it has not been done before in our Advisory Committee meetings but that we can share this information with the Clerk. K. Roberts to discuss with Clerks about implementing a survey at the end of the meetings. Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) M. McFarland asked if we could have a discussion at one meeting, to ask questions, and then absorb the information before making a motion, at the next meeting. The staff will try to bring information forward as early as possible going forward. R. Coelho suggested having it noted about what would need endorsement for the next meeting. M. McFarland asked if anyone had discussed with First Responders about the mural art that was going up at the Chestnut Hill Developments Recreation Complex. S. Barakov confirmed that it was created through consultation with First Responders. L. Gibbs said that the consultation was completed before the artwork was created. D. Thompson said that, in regards to having a Chair person, having some history around why the Committee is being asked to consider whether a Chair system would benefit the Committee, would help the members to more clearly understand why we could change the current system. A. Mujeeb asked how he would be able to put forward a request for a Cricket field. It was confirmed this type of request does not fall in line with the Committee’s mandate. S. Almeida-Schroen asked about the packages that were handed out at the beginning of the meeting. L. Gibbs explained that they speak to the demographics of the City. Z. Kazi asked about the having the City run an event for Eid, at Esplanade park. K. Roberts explained that this would be considered a Partner Event, where someone from the community would be the lead and they would fill out the Community Events Application, which would need to be approved by Council first. 9. Next Meeting The next Cultural Advisory Committee meeting will take place on Tuesday, March 21, 2023, from 7:00 – 9:00 pm. Page 6 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 10. Adjournment Moved by R. Coelho. That the February 21, 2023 meeting of the Cultural Advisory Committee be adjourned. Carried Meeting Adjourned: 9:05 pm