HomeMy WebLinkAboutFebruary 21, 2023
Page 1 of 6
Minutes/Meeting Summary
Cultural Advisory Committee
February 21, 2023
Hybrid Meeting
7:00 pm
Attendees: S. Almeida-Schroen, Cultural Advisory Committee Member
R. Coelho, Cultural Advisory Committee Member
J. Elliott, Cultural Advisory Committee Member
Z. Kazi, Cultural Advisory Committee Member
M. McFarland, Cultural Advisory Committee Member
A. Mujeeb, Cultural Advisory Committee Member
D. Thompson, Cultural Advisory Committee Member
R. Wali, Cultural Advisory Committee Member
S. Douglas-Murray, Director, Community Services
L. Gibbs, Division Head, Culture and Community Programming
K. Roberts, (Acting) Supervisor, Cultural Services
A. Gallagher, (Acting) Conservator
S. Barakov, Coordinator, Public Art
D. Roopchand, Clerk, Culture and Recreation (Recording Secretary)
Absent: D. Davis, Cultural Advisory Committee Member
J. St. Amant, Coordinator, Cultural Services (Staff Liaison)
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome & Call to Order
K. Roberts welcomed members and called the
meeting to order.
2. Review and Approval of Previous Minutes and
Agenda
The committee reviewed the previous minutes. K.
Roberts asked if there were any changes to be
made to the minutes. None were raised.
Moved by M. McFarland.
To approve the previous minutes.
Carried
Page 2 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
The committee reviewed the agenda. K. Roberts
asked if there were any changes to be made to the
agenda. None were raised.
Moved by J. Elliott
To approve the agenda.
Carried
3. Disclosure of Interest
No disclosures of interest were noted.
4. Delegations
There were no delegations for this meeting.
5. General Business
5.1 Memorandum from the Deputy Clerk
S. Douglas-Murray went over the policy for Boards &
Advisory Committees of Council and the policy CLK
09-14. A discussion around whether or not it would
be beneficial to have a Chair and Vice-Chair, in
addition to the Staff Liaison, for the Committee took
place.
The committee agreed that they would need more
clarification about the role and responsibilities of the
Chair and Vice-Chair, but they would like to have a
Chair along with a Staff Liaison, with clarification on
their respective roles.
Moved by Z. Kazi.
To implementing a Chair system with adequate staff
support, with clearly defined roles and
responsibilities.
Carried
S. Douglas-Murray reviewed the Memo from the
Clerks Office regarding having a member of Council
be non-voting member of the Cultural Advisory
Committee. A discussion on having a councillor
become part of the Committee took place.
Page 3 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved by M. McFarland
To having one member of the council on the
Committee and revising the Terms of Reference for
the Committee.
Carried
5.2 Roots to Rebellion – Project Update
A. Gallagher reviewed the Roots to Rebellion Project.
She reviewed the results from the Community
Survey. A. Gallagher said she will send the results to
D. Roopchand to distribute. A discussion around this
project and the survey ensued.
5.3 Public Art Community Engagement Survey
S. Barakov reviewed the Public Art Community
Engagement Survey. A discussion about the survey
and how to get the survey took place. Many of the
Committee members are unfamiliar with the Let’s
Talk Pickering platform and asked for the link for it to
be sent out to them.
The Committee had several suggestions on ways to
improve the reach of the survey to the public,
including sending it out to schools.
The Committee discussed several ways that the
survey could be made more clear and concise,
including merging similar questions, making it clear
that the pictures are examples and not actual piece of
art in Pickering, and clarifying that certain questions
can have multiple answers selected.
5.4 Consultation on Public Art at the
Waterfront
S. Barakov discussed the consultation on Public Art
at the Waterfront. He said that he is hoping to hear in
A. Gallagher to send the
results to D. Roopchand to
distribute.
D. Roopchand to circulate a
link to the Committee to the
Let’s Talk Pickering platform.
Page 4 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
a few months about the grants, with the Interpretive
Nodes project being completed in 2024.
Moved by Z. Kazi.
To endorse the consultation for Public Art at the
waterfront.
Carried
5.5 Transformer Art Wrap at Seaton Fire Hall
S. Barakov discussed the Transformer Art Wrap at
Seaton Fire Hall. A discussion around the Art Wrap at
the Fire Hall took place.
Moved by M. McFarland.
To endorse the art wrap for the transformer at Seaton
Fire Hall.
Carried
5.6 Tracey-Mae Chambers
#hopeandhealingcanada
S. Barakov discussed the Metis artist, Tracey-Mae
Chambers, and her public art project
#hopeandhealingcanada.
Moved by M. McFarland.
To endorse Tracey-Mae Chambers
#hopeandhealingcanada project.
Carried
7. Correspondence
There was no Correspondence for this meeting.
8. Other Business
R. Coelho asked if the Committee offers a survey
review to see how members thought the meeting
went. S. Douglas-Murray said that it has not been
done before in our Advisory Committee meetings but
that we can share this information with the Clerk.
K. Roberts to discuss with
Clerks about implementing a
survey at the end of the
meetings.
Page 5 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
M. McFarland asked if we could have a discussion at
one meeting, to ask questions, and then absorb the
information before making a motion, at the next
meeting. The staff will try to bring information forward
as early as possible going forward. R. Coelho
suggested having it noted about what would need
endorsement for the next meeting.
M. McFarland asked if anyone had discussed with
First Responders about the mural art that was going
up at the Chestnut Hill Developments Recreation
Complex. S. Barakov confirmed that it was created
through consultation with First Responders. L. Gibbs
said that the consultation was completed before the
artwork was created.
D. Thompson said that, in regards to having a Chair
person, having some history around why the
Committee is being asked to consider whether a
Chair system would benefit the Committee, would
help the members to more clearly understand why we
could change the current system.
A. Mujeeb asked how he would be able to put
forward a request for a Cricket field. It was confirmed
this type of request does not fall in line with the
Committee’s mandate.
S. Almeida-Schroen asked about the packages that
were handed out at the beginning of the meeting. L.
Gibbs explained that they speak to the demographics
of the City.
Z. Kazi asked about the having the City run an event
for Eid, at Esplanade park. K. Roberts explained that
this would be considered a Partner Event, where
someone from the community would be the lead and
they would fill out the Community Events Application,
which would need to be approved by Council first.
9. Next Meeting
The next Cultural Advisory Committee meeting will
take place on Tuesday, March 21, 2023, from 7:00 –
9:00 pm.
Page 6 of 6
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
10. Adjournment
Moved by R. Coelho.
That the February 21, 2023 meeting of the Cultural
Advisory Committee be adjourned.
Carried
Meeting Adjourned: 9:05 pm