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HomeMy WebLinkAboutFebruary 6, 2023 Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt M. Nagy D. Pickles L. Robinson Absent: L. Cook Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield - Director, Operations S. Boyd - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer J. Eddy - Director, Human Resources V. Plouffe - Division Head, Operations C. Rose - Chief Planner A. Mostert - Manager, Landscape & Parks Development R. Perera - Deputy Clerk A. MacGillivray - Committee Coordinator 1. Roll Call The Deputy Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Cook. 2. Disclosure of Interest No disclosures of interest were noted. Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 2 3. Delegations 3.1 Alia Tulloch, Transportation Planning Analyst, Region of Durham Re: Durham Meadoway Visioning Study Update Alia Tulloch, Transportation Planning Analyst, Region of Durham, appeared before the Committee to provide an update regarding the Durham Meadoway Visioning Study. Ms. Tolloch provided an overview of the Durham Meadoway concept, the study area and the history of the project. She further spoke to the project’s integration into the Durham Transportation Master Plan, the City of Pickering Integrated Transportation Master Plan, and the Greater Toronto Region Trail Network. Ms. Tulloch outlined the objectives of the visioning process, the stakeholders involved, and the project’s phases and important dates. She briefly outlined the segments within Pickering, the various elements and focal points that are being considered in the project, and project’s next steps. A question and answer period ensued between Members of the Committee and Ms. Tulloch regarding: • the previous Open House that was held at the Chestnut Hill Developments Recreation Complex and a summary of comments received at that event; • whether an artificial ice surface or skating trail could be incorporated into the project; • whether there would be comfort stations and low impact solar lighting incorporated into the project; • • maintenance and lighting considerations to facilitate use of the trail during evening hours and weekends; • the ongoing consultation process, including a community survey; • whether there were restrictions on structures and amenities under, or immediately adjacent to hydro lines; • opportunities to incorporate key amenities at focal points outside the hydro corridor; • winter maintenance of the trail being the jurisdiction of area municipalities; • whether the incorporation of outdoor gym facilities had been considered in the project; and, • whether Council would be consulted again on this project for feedback. 4. Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 02-23 Memorandum of Understanding for the Sharing of Pickering Casino Revenues Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 3 - The Corporation of the City of Pickering and The Regional Municipality of Durham A question and answer period ensued between Members of the Committee and Staff regarding: • the condition of the Region utilizing these funds for the purpose of affordable housing, and the Region’s need for flexibility in the use of the funds; • a brief overview of the revenue sharing agreement with the Region and the condition for the Region to annually report their use of the funds to the City; • whether there was an escape clause within the agreement for the City in the event that the City was not satisfied with the Region’s use of the funds; • clarity around the term of the agreement; and, • the need to ensure that the Region uses the funds for affordable housing and social services. Council requested that the Chief Administrative Officer explore the incorporation of clauses into the agreement that provides the City an opportunity to review the agreement after the first year, and terminate the agreement should Council not be satisfied with the Region’s use of the funds. Recommendation: Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CAO 02-23 regarding the Memorandum of Understanding for the Sharing of Pickering Casino Revenues be received; 2. That Council approve the Memorandum of Understanding for the Sharing of Pickering Casino Revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham as set out in Attachment 5, subject to minor revisions acceptable to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor; 3. That the City Clerk forward a copy of Report CAO 02-23 to The Regional Municipality of Durham and all lower tier municipalities of Durham Region; and, 4. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 4 Carried Later in the Meeting (See Following Motion) Moved by Councillor Ashe Seconded by Councillor Pickles That the words “and that the said Memorandum of Understanding be executed by the Mayor and the City Clerk” be added to Recommendation 2, immediately before the words “subject to minor revisions”. Carried The Main Motion, as amended, was then Carried 4.2 Director, Community Services, Report CS 03-23 Beach Volleyball Court License Agreement - Ontario Volleyball Association Recommendation: Moved by Councillor Ashe Seconded by Councillor Pickles 1. That the Mayor and City Clerk be authorized to execute the License Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a five year term beginning May 1, 2023 and ending September 30, 2027, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Community Services, Report CS 04-23 George Ashe Retrofit - Green and Inclusive Community Building Fund Application A brief question and answer period ensued between Members of the Committee and Staff regarding: Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 5 • the temporary closure of the George Ashe library branch and the communication to the public from the City and Pickering Public Library regarding the temporary closure; and, • the enhancement of services at other library branches during the construction period. • Recommendation: Moved by Councillor Ashe Seconded by Councillor Pickles 1. That staff be directed, through the Chief Administrative Officer, to submit an application under the Government of Canada’s Green and Inclusive Community Building (GICB) program for the retrofit of George Ashe Library & Community Centre; 2. That Pickering Council supports the George Ashe Library & Community Centre application for the Government of Canada’s GICB program; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.4 Director, Operations, Report OPS 03-23 Pickering Heritage & Community Centre - Additional Archaeological Work A question and answer period ensued between Members of the Committee and Staff regarding: • the time sensitive nature of the archaeological work required prior to the construction of the Pickering Heritage & Community Centre (PHCC); • construction being anticipated to start at the end of 2023; • the Federal Grant funding condition to open the facility by 2026; and the expectation that the facility would open during the current term of Council; • clarification that the City could meet its funding commitment and continue the funding through development charges, despite the impacts of Bill 23; and, • clarification around the scope and nature of the archaeological work to be undertaken. Recommendation: Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 6 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report OPS 03-23 regarding additional archaeological work to be completed for the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village be received; 2. That Council approve the hiring of Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3. That the fee proposal submitted by Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in the amount of $166,957.50 (HST Included) be accepted; 4. That the total gross project cost of $364,708.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $328,431.00 (net of HST rebate) be approved; 5. That the Director, Finance & Treasurer be authorized to finance the net costs of $328,431.00 from PHCC Construction capital project as approved in the 2021 Capital Budget as follows: a) The sum of $100,171.00 from the DC – Parks & Recreation Reserve Fund; b) The sum of $8,868.00 from the DC – Library Reserve Fund; c) The sum of $215,451.00 from the Rate Stabilization Reserve; d) The sum of $3,941.00 from the Community Benefit Charge Reserve Fund; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.5 Director, City Development & CBO, Report PLN 04-23 Municipal Housing Targets and Municipal Housing Pledges Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 7 A question and answer period ensued between Members of the Committee and Staff regarding: • the importance of collaboration with the building industry, and the request that the province obtain similar housing pledge commitments from the building industry; • reminding the Province of the importance of keeping municipalities financially whole; • clarification that the first annual City of Pickering Housing Monitoring Report was expected to be presented to Council prior to summer recess; • whether other area municipalities were making similar recommendations; and, • whether Council’s resolution on this matter would be forwarded to area municipalities to endorse. Recommendation: Moved by Councillor Brenner Seconded by Councillor Robinson 1. That Report PLN 04-23 regarding Municipal Housing Targets and Municipal Housing Pledges be received; 2. That Council advise the Honourable Steve Clark, Minister of Municipal Affairs and Housing (MMAH), that Report PLN 04-23, constitutes the City of Pickering’s Housing Pledge, as requested in his letter to the City’s Clerk, dated October 25, 2022; 3. That Council advise the Honourable Steve Clark, MMAH, that it generally supports the Municipal Housing Target of 13,000 new homes by 2031, established by the Province for the City of Pickering, yet further advises that the City’s development approval processes are but one small part of a very complex system that delivers housing to the market; 4. That Council advise Premier Doug Ford and Honourable Steve Clark, of the following: a. that it appreciates the Province’s recognition of the cumulative cost put on the construction of housing (including rental, affordable ownership and rental, and on attainable (still undefined)), of development charges, community benefits charges, and parkland contributions; and similarly advises Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 8 b. that, if the funding for these services and facilities are to be transferred from these municipal charges to the property tax base, that home owners or tenants will bear the increased cost of home ownership, which will also jeopardize housing affordability; and, c. that the City of Pickering welcomes the Premier’s guarantee to keep municipalities financially whole; 5. That Council request the Honourable Steve Clark, MMAH, to obtain similar housing pledge commitments from the building community (through the Building Industry and Land Development Association (BILD)). 6. That Council direct, through the Office of the Chief Administrative Officer, that the following initiative be undertaken: a. That the Director, City Development & CBO, in finalizing the first annual City of Pickering Housing Monitoring Report (as required by the Council adopted Pickering Housing Action Plan, 2021, Action 3.7), identify any proposed revisions to the Action Plan that would further assist in meeting the Municipal Housing Targets; and, 7. That a copy of Report PLN 04-23 and Council’s resolution thereon be forwarded to Premier Ford, Minister Clark, MMAH, The Honourable Peter Bethlenfalvy, Region of Durham, and area municipalities. Carried Later in the Meeting (See Following Motion) Moved by Councillor Brenner Seconded by Councillor Robinson That Item 7 of the main motion be amended by adding the words “for endorsement” after “area municipalities”. Lost The Main Motion was then Carried 5. Other Business 5.1 Councillor Brenner spoke to the anticipated closure of the pool facility at Petticoat Creek Conservation Area and whether the City could engage in discussions with the Toronto Region Conservation Authority (TRCA) around the possibility of divesting ownership of the Petticoat Creek Conservation Area to the City. Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 9 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion to direct Staff to have discussions with the TRCA on the possibility of divesting Petticoat Creek Park to the City of Pickering. 5.2 Councillor Brenner spoke to concerns regarding the closure of the City’s natural ice rinks at 5:00 pm and enquired whether staff could meet with local Ward Councillors with regard to these concerns and look into timely solutions to implement for the remainder of the season to allow for longer hours of operation. A question and answer period ensued between Members of Committee and Staff regarding: • the challenge in addressing the issue due to warm weather conditions leading to the depreciation of outdoor rinks; • the creation of additional natural ice rinks during COVID-19 to provide outdoor recreation opportunities to residents; • the potential to address and explore this issue more comprehensively through the Recreation & Parks Master Plan; • the locations of the natural ice rinks within local communities and the lack of lighting to accommodate evening use; and, • the need for local communities to be consulted prior to implementing lighting solutions. 5.3 Councillor Brenner enquired about whether Operative clause 2(b) of Resolution #348/20 regarding the Minister’s Zoning Order (MZO) in North East Pickering was executed by Staff, and whether the Town of Ajax indicated that they were satisfied that concerns pertaining to the watershed on Carruthers Creek have been resolved. Catherine Rose, Chief Planner, spoke to a previous Report to Council pertaining to the Northeast Pickering Secondary Plan Process, and advised that Staff recommended that there was no value in implementing an interim control by-law. She added that an interim control by-law would have put a freeze on the ability of land use applications coming forward. Councillor Brenner gave notice that he would be bringing forward a Notice of Motion to seek confirmation from the Town of Ajax as to whether they are satisfied that their concerns pertains to the Carruthers Creek watershed in Northeast Pickering has been resolved and addressed. 5.4 Councillor Brenner provided information regarding the upcoming Ward 1 Town Hall Meeting, including that Regional Staff would be present to speak to the Kingston Road reconstruction and the success of the 311 program. Draft Executive Committee Meeting Minutes February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 10 5.5 Councillor Brenner spoke to concerns regarding Bell Canada disconnecting landline phone service to residents that have opted to not upgrade to the Bell Fibe network. He stated that the impacted residents have been left unable to call emergency services and spoke to Bell’s unwillingness to restore services to those impacted. Councillor Brenner enquired whether Staff that liaise with Bell could send a strong message that this practice was unacceptable with Richard Holborn, Director, Engineering Services, advising that staff would look into this. 5.6 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion pertaining the Durham Meadoway Visioning Study. 5.7 Councillor Butt spoke to the poor audio quality experienced in the Council Chambers with respect to the delegation microphones during the meeting and requested that Staff look into this issue. 6. Adjournment Moved by Councillor Butt Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 3:24 pm.