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HomeMy WebLinkAboutJanuary 23, 2023 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Douglas-Murray - Director, Community Services B. Duffield - Director, Operations J. Eddy - Director, Human Resources S. Boyd - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk J. Halsall - Division Head, Finance L. Arshad - Manager, Economic Development & Marketing N. Surti - Manager, Development Review & Urban Design R. Perera - Deputy Clerk 1. Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution #43/23 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, September 20, 2022 Special Council Minutes, September 22, 2022 Inaugural Council Minutes, November 21, 2022 Special Council Minutes – Education & Training, November 25, 2022 Special Council Minutes, December 5, 2022 Special Council Minutes, January 9, 2023 – 1:00 pm Executive Committee Minutes, January 9, 2023 Special Council Minutes, January 9, 2023 – Immediately Following the Executive Committee Meeting Planning & Development Committee Minutes, January 9, 2023 Carried 6. Presentations There were no presentations. 7. Delegations 7.1 Lorrie Hagen, Executive Director, The Charles H. Best Diabetes Centre Serge Babin, Board Chair, The Charles H. Best Diabetes Centre Deborah Novorolsky Re: Corr. 01-23 Building on the Best - The Charles H. Best Diabetes Centre Expansion Campaign Lorrie Hagen, Executive Director, and Serge Babin, Board Chair, The Charles H. Best Diabetes Centre, appeared before Council to speak to the Charles H. Best Diabetes Centre Expansion Campaign. Through the aid of a PowerPoint presentation, they stated that the expansion campaign was seeking a $100,000 pledge from the City that was suggested to be paid through four $25,000 installments over a four year time period. They spoke to the background of the Centre adding that it was located in north Whitby and it was Canada’s only centre dedicated to the underserved community of type one diabetes. They further Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 provided information on type one diabetes, the ways in which the Centre serves those living with the disease, and the demand and the growth of their patient care programs. They also spoke to the vision of the expansion campaign being to increase the footprint of their current centre and $2.47 million being received to date from different levels of government, including the Region of Durham, Town of Whitby, City of Oshawa, and the Provincial and the Federal government. They concluded their delegation by asking that the City commit to a $100,000 payment over a comfortable period of time. A brief question and answer period ensued between Members of Council, Ms. Hagen, and Mr. Serge, regarding: • the Centre possibly serving more than 6.5% of Pickering residents as noted in the PowerPoint presentation due to various referral sources; and, • the educational measures taken by the Centre to raise awareness of the disease. Resolution #44/23 Moved by Councillor Brenner Seconded by Councillor Nagy That the order of the agenda be changed to hear Item 8.1, Corr. 01-23, as the next item of business. Carried 8.1 Corr. 01-23 Lorrie Hagen, Executive Director, The Charles H. Best Diabetes Centre Re: Building on the Best - The Charles H. Best Diabetes Centre Expansion Campaign Resolution #45/23 Moved by Councillor Brenner Seconded by Councillor Robinson That Corr. 01-23, from Lorrie Hagen, Executive Director, The Charles H. Best Diabetes Centre, dated December 2, 2022, regarding Building on the Best - The Charles H. Best Diabetes Centre Expansion Campaign, be included in the 2023 Budget process. Carried Unanimously on a Recorded Vote Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 7.2 Margaret Bowie Re: Report PLN 01-23 Draft Plan of Subdivision Application SP-2021-02 Zoning By-law Amendment Application A 15/21 OPB Realty Inc. Eastern Portion of the Pickering Town Centre Lands, West of Glenanna Road and South of Kingston Road Margaret Bowie, Pickering Resident, appeared before Council to speak to Report PLN 01-23. Ms. Bowie displayed a video posted on the City’s YouTube channel regarding the City Centre vision and stated that the video referred to the City Centre being a quality recreational place for all ages to celebrate and enjoy. She stated that the development application needed to be resubmitted to offer an adaptable, sustainable, and flexible future for the City Centre to better represent the vision as captured in the video. Ms. Bowie also commented on Item 8.2 of the Council Agenda, Corr. 02-23, noting that the City needed to plan for 200 years when evaluating planning applications as the City moved from a rural to an urban municipality. She added that the MZO threatened the planning process and the democratic process of local municipalities as MZOs invalidated current local zoning by-laws and protected the interests of the Province. She added that while MZOs were to expedite the planning application process, all other aspects of local zoning by-laws prevailed, and that prior to seeking support for a MZO, engagement with indigenous communities, conservation authorities, and the public was required. She stated that MZOs and Bill 23 had removed the ability to elect public officials to govern, plan, and grow the City in ways that residents agreed was sustainable and conducive to the City Centre vision as shown in the video. In conclusion, she asked that all MZOs pertaining to the City Centre be rescinded and that the technology inside the chambers be updated to allow residents to hear council discussions better. 7.3 Chief Kelly LaRocca, Mississaugas of Scugog Island First Nation Re: Corr. 02-23 Luke Fraser, Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing Re: Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7 Chief Kelly LaRocca withdrew their delegation and did not appear before Council. 7.4 Stephen Mak, Project Architect & LTC Advisor, Parallel Architecture Consulting Inc. Re: Corr. 02-23 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 Luke Fraser, Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing Re: Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7 Stephen Mak, Project Architect & LTC Advisor, Parallel Architecture Consulting Inc., appeared before Council to speak to Corr. 02-23. Mr. Mak discussed the subject lands for the proposed development and noted that the lands were included in the Whitebelt and were slated for development. He discussed a number of current crises, including the lack of housing for seniors, lack of livable and accessible cities and buildings and added that the proposed development was seeking to build livable, sustainable, and accessible settlements for the next 200 years. He noted that in 2022, the Province provided funding for 128 beds for a Long Term Care (LTC) facility in Pickering with a mandate to building the LTC facility in Pickering in two years. He spoke to the urgency in the timelines as mandated by the Province, and a need for an expedited zoning approval process. Mr. Mak stated that the vision for the proposed development was to build a community for residents to transition through different stages of their life and discussed the ways in which the proposed LTC facility would differ from current LTC facilities noting its focus on creating a place for residents to live in rather than be isolated in. In conclusion, he spoke to his willingness to work with the City and the Region to create an accessible community. A question and answer period ensued between Members of Council and Mr. Mak regarding: • the proposed development being both walkable and livable with amenities being provided inside the community; • the proposed development looking to serve an underrepresented community being the Black, African, and Caribbean community; • the Province committing to fund 128 LTC beds within the proposed development and the proposed development not being in competition with a future LTC facility; • the stakeholders that would be consulted during the MZO process; • rationale for seeking approval for the proposed development through a MZO rather than the usual planning application process; • the types of components included in the MZO and the timelines for building each component of the proposed development; • whether the applicant had received a letter of support from the Pickering Canadian Caribbean Association; • whether the applicant would pursue the proposed development through the planning application process if the MZO was not granted by the Province; • the benchmark for attainable and affordable housing; • whether the units would be rentable for seniors who could not afford to own the units; Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 • whether there would be mechanisms in place to serve non-senior patients requiring long term care; • whether the applicant had conducted studies to indicate a need for the proposed development; and, • the timelines for building the proposed development through the MZO process versus the planning application process. 7.5 Matt Bentley Re: Corr. 02-23 Luke Fraser, Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing Re: Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7 Matt Bentley, Pickering Resident, appeared before Council to speak to Corr. 02- 23. He stated that as the proposed MZO was seeking to build a walkable city in North East Pickering, it was important to proceed through the planning application process as work was still underway on Envision Durham and the impacts of Bill 23. He further stated that the LTC facilities were needed closer to urban areas and that North East Pickering should not be sacrificed for a LTC facility or a walkable city. 7.6 Matt Bentley Re: Corr. 03-23 Marisa Carpino, Chief Administrative Officer, City of Pickering Re: Request for the City’s Comments on Envision Durham: Draft Settlement Area Boundary Expansions and Area Municipal Growth Allocations Matt Bentley, Pickering Resident, appeared before Council to speak to Corr. 03- 23, and stated that staff’s position in not providing comments was speaking to the need for more information as comments regarding the outcome of the Duffins Rouge Agricultural Preserve were still outstanding. He recommended that correspondence be provided to the Region advising that as more lands in the rural area become available for development, that additional land was not required by the City. 7.7 Matt Bentley Re: City of Pickering Lobbyist Registry Matt Bentley, Pickering Resident, appeared before Council to speak to the City of Pickering Lobbyist Registry Motion. Mr. Bentley stated that the motion was a path towards transparency and that the citizens had the right to know of the conversations happening with elected officials and stakeholders. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 7.8 Matt Bentley Re: Amendments to Boards and Committees/Taskforce Policy Matt Bentley, Pickering Resident, appeared before Council to speak to the Amendments to Boards and Committees/Taskforce Policy Motion. Mr. Bentley stated that he was in support of the motion as it allowed additional opportunities for residents to engage with the City. 8. Correspondence 8.2 Corr. 02-23 Luke Fraser, Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing Re: Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7 A discussion and question and answer period ensued between Members of Council and staff regarding: • Pickering having an aging population, a shortage in LTC facilities, and the need to expedite the construction of LTC facilities; • the need for the applicant to follow the planning application process; • the estimated timeframes for building a LTC facility through the planning application process and the lengthy timelines potentially jeopardizing the funding being provided by the Province; • MZOs still being required to adhere to all aspects of zoning and planning requirements; • the MZO process jeopardizing the democratic process of reviewing planning applications by local municipalities; • the need for community engagement and concerns regarding impacts to the environment; • the subject lands being identified within the Whitebelt and being slated for development; • the letter from the Province solely seeking input from the City on the MZO noting that the approval authority for the MZO was the Minister of Municipal Affairs and Housing; and, • the need for affordable senior housing in Pickering. Resolution #46/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Corr. 02-23, from Luke Fraser, Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing, received on Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 December 5, 2022, regarding a Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7, be received; and, 2. That the Minister of Municipal Affairs and Housing be advised that the City of Pickering does not object to the issuing of an MZO to facilitate a 128-bed long-term care home along with ancillary institutional, commercial, and residential uses, conditional on the following: i. the Province of Ontario consult with the First Nations People, Mississaugas of Scugog Island; ii. there will be no environmental impacts on any abutting rivers and/or table lands; and, iii. that there is suitable infrastructure such as roads, water, sanitary sewers and that all associated costs are to be borne by the applicant and not the tax payers of the City of Pickering and Durham Region. See Following Motions: Resolution #47/23 Moved by Councillor Brenner Seconded by Councillor Cook That the question be called for the recommendation pertaining to Item 8.2, Corr. 02-23. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Cook Councillor Nagy Councillor Robinson No Councillor Butt Councillor Pickles Mayor Ashe The Motion Lost on a Recorded Vote as Follows: Yes Councillor Butt Councillor Pickles Mayor Ashe No Councillor Brenner Councillor Cook Councillor Nagy Councillor Robinson Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 Resolution #48/23 Moved by Councillor Nagy Seconded by Councillor Robinson 1. That Corr. 02-23, from Luke Fraser Manager, Planning Projects Implementation, Ministry of Municipal Affairs & Housing, received on December 5, 2022, regarding a Request for a Minister’s Zoning Order (MZO) at 3060 Highway 7, be received; and 2. That the Minister of Municipal Affairs and Housing be advised that the Council for The Corporation of the City of Pickering recognizes the need for more government funded Long term Care Facilities but cannot support the granting of this MZO for the following reasons: a) there has not been any consultation with the First Nations People, Mississaugas of Scugog Islands; b) there are potential environmental impacts on abutting rivers and/or table lands; c) there is insufficient/suitable infrastructure such as roads, water, sanitary sewers and other such infrastructure; and, 3. Further that the Minister and his colleagues continue to work with the City of Pickering and the Region of Durham and support the Region of Durham’s request for Provincial Construction Funding Subsidy Enhancements and Top Ups Available for Capital costs for the funding of the already Regionally approved construction of a Durham Region 200 bed Not for Profit LTC facility in North West Pickering (Seaton) on lands owned by Durham Region that will enable occupancy in late 2025. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Cook Councillor Nagy Councillor Robinson No Councillor Butt Councillor Pickles Mayor Ashe 8.3 Corr. 03-23 Marisa Carpino, Chief Administrative Officer, City of Pickering Re: Request for the City’s Comments on Envision Durham: Draft Settlement Area Boundary Expansions and Area Municipal Growth Allocations Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 A discussion period ensued between Members of Council regarding: • procedural limitations prohibiting Pickering City Council from being able to reverse the previous Council decision recommending scenario two for the Region’s Envision Durham Study; • the matter coming back to a future Durham Regional Council Meeting for consideration; and, • the Regional recommendation lacking technical information to support population growth projections, employment growth projections, and the impact of recent legislation changes. Resolution #49/23 Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 03-23, from Marisa Carpino, Chief Administrative Officer, dated January 10, 2023, regarding a Request for the City’s Comments on Envision Durham: Draft Settlement Area Boundary Expansions and Area Municipal Growth Allocations, be received for information. Carried 8.4 Corr. 04-22 The Association of Municipalities of Ontario Re: AMO Policy Update – A Call for Provincial Action on Property Assessments A question and answer period ensued between Members of Council and staff regarding: • previous Council decision requesting MPAC to review its fair market value process and the outcome of the correspondence; • the direction that MPAC may take and whether any consultation was conducted with municipal treasurers; • the need for assessment rates to not be based on the inflated housing prices; • how the property assessment values would affect the property tax rate; and, • the need for residents to follow up with MPAC on any concerns over the assessment rates of their property. Resolution #50/23 Moved by Councillor Butt Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 Seconded by Councillor Brenner That Corr. 04-23, from The Association of Municipalities of Ontario, dated January 16, 2023, regarding AMO Policy Update – A Call for Provincial Action on Property Assessments, be received for information. Carried 9. Report EC 01-23 of the Executive Committee held on January 9, 2023 9.1 Chief Administrative Officer, Report CAO 01-23 Use of Delegated Authority During Lame Duck Period of August 19, 2022 to November 14, 2022 Council Decision: That Report CAO 01-23 regarding the use of delegated authority during the Lame Duck Period of August 19, 2022 to November 14, 2022 be received for information. 9.2 Chief Administrative Officer, Report CAO 03-23 Pre 2023 Capital Budget Approval Fire Services Portable Radios Council Decision: 1. That Council approve the pre 2023 Capital Budget approval for the purchase of Fire Services portable radios (C10700.2303) in the amount of $500,000.00 to be funded from a 5-year internal loan; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.3 Director, Corporate Services & City Solicitor, Report CLK 01-23 2022 City of Pickering Municipal Election Review Council Decision: That Report CLK 01-23 regarding a review of the 2022 Municipal Election, be received for information. 9.4 Director, Community Services, Report CS 01-23 2023 Community Festivals and Events Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 Approval of 2023 Events in Esplanade Park Council Decision: 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Carea Community Health Centre on Wednesday, June 21, 2023 for National Indigenous Peoples Day, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue a park permit for the use of Esplanade Park by Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 15, 2023, and Saturday, July 22, 2023 (rain date) for a Movie Night, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 3. That Council authorize staff to issue a park permit for the use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 10 to Monday, August 14, 2023 (inclusive) for Pickering Food Truck Festival, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 4. That Council authorize staff to issue a park permit for the use of Esplanade Park by the office of Peter Bethlenfalvy, MPP Pickering-Uxbridge on Sunday, August 20, 2023 for a Community BBQ, on terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 02-23 Community Banner Policy Council Decision: 1. That Council endorse CUL 140 Community Banner Policy as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Engineering Services, Report ENG 01-23 Quotation No. Q2022-19 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 - Construction of Two Basketball Facilities Council Decision: 1. That Quotation No. Q2022-19 for Construction of Two Basketball Facilities in Usman Green and Canadian Green, as submitted by Mianco Group Inc. in the total quotation amount of $121,856.38 (HST included) be accepted; 2. That the total gross project cost of $141,000.00 (HST included), including the quotation amount, a contingency and other associated costs, and the total net project cost of $126,975.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $126,975.00 as follows: a) the sum of $40,000.00 available budget in capital project C10320.2212 as approved in the 2022 Parks Capital Budget to be funded from the Reserve Fund – Parkland be increased to $62,269.00; b) the sum of $45,000.00 available budget in capital project C10320.2214 as approved in the 2022 Parks Capital Budget to be funded from the Reserve Fund – Parkland be increased to $64,706.00; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Finance & Treasurer, Report FIN 01-23 2023 Interim Levy and Interim Tax Instalment Due Dates Council Decision: 1. That an interim property tax levy be adopted for all realty property classes for 2023; 2. That the interim property tax levy instalment due dates be February 27 and April 27, 2023; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 9.8 Director, Corporate Services & City Solicitor, Report LEG 01-23 Joseph E. Murley and Joyce Murley – Plan of Subdivision 40M-2164 - Final Assumption of Plan of Subdivision - Lot 10, Plan 40M-2164 - 1715 Rockwood Drive Council Decision: 1. That works and services required by the Subdivision Agreement dated September 6, 2002 and amended by an agreement dated June 1, 2011 (hereinafter referred to as the “Subdivision Agreement”) within Lot 10, Plan 40M-2164, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Joseph E. Murley and Joyce Murley be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2164; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 9.9 Director, Corporate Services & City Solicitor, Report LEG 02-23 Lebovic Enterprises Limited – Plan of Subdivision 40M-2495 - Final Assumption of Plan of Subdivision - Lots 1 to 164 and Blocks 165 to 194, Plan 40M-2495 and Part Lot 20, Concession 3, being Parts 14 and 15, Plan 40R-6934 Council Decision: 1. That Dusty Drive, Spinnaker Mews, Canadian Street, Bruny Avenue, Brandy Court, Winville Road, Shepway Mews, Caravan Mews and Pegasus Mews within Plan 40M-2495 be assumed for public use; 2. That works and services required by the Subdivision Agreement, dated October 14, 2011, within Plan 40M-2497 and Parts 14 and 15, Plan 40R- 6934, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 3. That Lebovic Enterprises Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2495 and Parts 14 and 15, Plan 40R-6934; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 9.10 Director, City Development & CBO, Report SUS 01-23 Review of Diabetes Canada Textile Drop Box Initiative - Council Resolution #223/20 This item was referred back to staff at the Executive Committee Meeting held on January 9, 2023. Resolution #51/23 Moved by Councillor Butt Seconded by Councillor Brenner That Report EC 01-23 of the Executive Committee Meeting held on January 9, 2023 be adopted. Carried 10. Report PD 01-23 of the Planning & Development Committee held on January 9, 2023 10.2 Director, City Development & CBO, Report PLN 02-23 Official Plan Amendment Application OPA 21-002/P Zoning By-law Amendment Application A 13/21 2465 Brock Road Development Inc. 2465 Brock Road Council Decision: That Zoning By-law Amendment Application A 13/21, submitted by 2465 Brock Road Development Inc., to permit two 17-storey mixed-use buildings connected by a 5-storey podium and containing 353 dwelling units with at-grade commercial uses, on the lands municipally known as 2465 Brock Road be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 02- 23, be finalized and forwarded to Council for enactment. Resolution #52/23 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 01-23, save and except Item 10.1, Report PLN 01-23, of the Planning & Development Committee Meeting held on January 9, 2023 be adopted. Carried 10.1 Director, City Development & CBO, Report PLN 01-23 Draft Plan of Subdivision Application SP-2021-02 Zoning By-law Amendment Application A 15/21 OPB Realty Inc. Eastern Portion of the Pickering Town Centre Lands, West of Glenanna Road and South of Kingston Road A discussion and question and answer period ensued between Members of Council and staff regarding: • details regarding the viability of the below grade parking and options for resident parking that would include an above ground parking structure; • whether the proposed development could address gaps in affordable housing; • whether there was opportunity to invest in an option for creating a municipal not for profit housing agency to create Rent-Geared-to-Income (RGI) and accessible units within this and future developments; • background information on the City Centre project and the options that would be considered by Council; • how staff would ensure that there would be adequate residential and commercial parking for the proposed development; • the proposed development bringing Pickering closer to its housing pledge to the Province; • the need for more outdoor amenities in the City Centre; • the protocol for addressing fires in high rise buildings and whether the City had enough resources to address multiple fires concurrently; • whether the City had received the noise report for the proposed development; • who would be responsible for the cost of the roads within the development; • the purpose and use of each of the proposed towers and whether the proposal would include a rental building; • how all of the residential buildings would be situated on the subject lands; • the timelines for the existing lease with the Hudson’s Bay company; Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 • whether the City had sufficient resources to handle sewage from the proposed development; and, • whether the City could look into having schools inside the City Centre community. Resolution #53/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Draft Plan of Subdivision Application SP-2021-02, submitted by OPB Realty Inc., to establish a plan of subdivision on the easterly portion of the Pickering Town Centre lands, consisting of 9 development blocks for a mix of high-density residential, office and commercial uses, 1 parkland block and 2 public roads, as shown on Attachment #5 to Report PLN 01-23, and the implementing conditions of approval, as set out in Appendix I, be endorsed; 2. That Zoning By-law Amendment Application A 15/21, submitted by OPB Realty Inc., to permit a high-density, mixed-use development on the easterly portion of the Pickering Town Centre lands, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix II to Report PLN 01-23, be finalized and forwarded to Council for enactment; and, 3. That no further notice is to be given in respect of the proposed by-law, where a change is made in a proposed by-law after the holding of the public meeting. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson Council recessed at 9:54 p.m. and reconvened at 10:08 p.m. 11. Reports – New and Unfinished Business 11.1 Director, Corporate Services & City Solicitor, Report CLK 02-23 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 18 2023 Current Pre-Budget Approval Legislative Services Resolution #54/22 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report CLK 02-23, regarding pre-budget approval for the 2023 Current Budget, be received; 2. That pre-budget approval be provided for the hiring of one Legislative Coordinator within the Legislative Services Division of the Corporate Services Department, with a start date of March 1, 2023, and that the cost of $112,835 be included in the Legislative Services 2023 Budget for Accounts Salaries & Wages (10410.501000) and Employee Benefits (10410.501020); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 11.2 Director, Economic Development & Strategic Projects, Report ECD 01-23 Investment and Development Related Trade Missions A question and answer period ensued between Members of Council and staff regarding: • clarification regarding background information included in the Report on the cost of the City Centre project; • the need for the economic strategy to focus on items that were within the City’s control unlike the proposed airport in Pickering; • the mandate of the economic development consultant; and, • whether the strategy could investigate sustainable initiatives. Resolution #55/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report ECD 01-23, regarding Investment and Development Related Trade Missions, be received; Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 19 2. That the appropriate City of Pickering officials be authorized to plan, organize, and participate in domestic and international trade shows, conferences, and delegation missions that are related to job creation and development, for the purpose of investment attraction and building strategic partnerships; 3. That the Director of Economic Development & Strategic Projects be authorized to approve investment and development related trade missions as such opportunities arise, subject to alignment with the overall Economic Development Strategy, Strategic Projects’ work program and the approved budget; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as outlined in this report. Carried 11.3 Director, Finance & Treasurer, Report FIN 03-23 2023 User Fees Resolution #56/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Council approve the attached General Municipal Fees and Charges By-law to amend By-laws 6191/03 and 7362/14, and incorporate User Fee Schedule I into the 2023 Current Budget; 2. That Council authorize the Director, Finance & Treasurer to increase the budget for the Access to Recreation grants from $30,000 to $60,000, to be funded from the Casino Reserve; and, 3. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 11.4 Director, Operations, Report OPS 01-23 Council Chamber Dome Roof Replacement A brief question and answer period ensued between Members of Council and staff regarding: Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 20 • the timelines for the roof repairs and the impact to Council meetings; and, • whether outstanding issues within the chambers such as the sound, camera system, and the lack of accessible seating could be addressed during the closures. Resolution #57/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report OPS 01-23, regarding the Council Chamber Dome Roof Replacement at the Pickering Civic Complex, be received; 2. That the proposal submitted in response to RFP2022-9 by Semple Gooder Roofing Corporation, in the amount of $803,142.98 (HST included), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the Net Project Cost to the City of $878,429.00 by a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12. Motions and Notice of Motions 12.1 City of Pickering Lobbyist Registry A question and answer period ensued between Members of Council and staff regarding: • the various framework options for a lobbyist registry including whether the onus would be on the lobbyist to register versus the onus being on the elected official prior to engaging in any lobbying activities; • increasing transparency through informing residents when elected officials are being engaged by lobbyists; • the matter coming to Council in March for final approval to include any associated costs in the 2023 Budget Process; • the lobbyist registry not negating the public participation process; • the number of municipalities in Ontario with lobbyist registries and the pros and cons of having a registry; and, • determining the definition of who a lobbyist would be and the type of activities that would be classified as lobbying. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 21 Resolution #58/23 Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, it is Municipal government’s duty to make decisions in the public interest; And W hereas, open and unfettered access to Municipal government is a vital aspect of local democracy; And Whereas, lobbying public office holders is a legitimate activity; And Whereas, public office holders and the public should be able to know who is attempting to influence the decisions of Municipal government; And Whereas, public disclosure of lobbying activity and standards of conduct for lobbyists are important to the integrity of Municipal government decision making; And Whereas, Section 223.9 of the Municipal Act, 2001 authorizes Municipalities to establish and maintain a Lobbyist Registry in which shall be kept registrations and returns filed by persons who lobby Municipal public office holders; And Whereas, a City of Pickering Lobbyist Registry will ensure public disclosure of lobbying activities and will oversee the regulation of lobbyists’ conduct resulting in greater public trust through transparency and accountability without impeding access to Municipal government; And Whereas, Sections 8, 9, 10 and 11 of the Municipal Act, 2001 authorize Municipalities to pass by-laws necessary or desirable for municipal purposes, and in particular paragraph 2 of subsection 11(2) authorizes by-laws respecting the accountability and transparency of the municipality and its operations; Now therefore be it resolved that the Council of the Corporation of the City of Pickering, directs the City Clerk to engage the services of the City of Pickering’s Integrity Commissioner to establish a framework for a City of Pickering Lobbyist Registry and report back to Council on the options and associated costs to implement such registry no later than the March 27, 2023 Council meeting for Council’s consideration and to provide for the implementation of the Registry in the 2023 Budget year. Carried Unanimously on a Recorded Vote Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 22 12.2 Amendments to Boards and Committees/Taskforce Policy A question and answer period ensued between Members of Council and staff regarding: • the three new committees included in the motion looking to identify gaps in in the existing committee system; • Council Members sitting on the committees being conduits between the Committees and Council; • whether the new committees could serve as ad-hoc committees with a defined period of time; and, • whether there had been changes in the past pertaining to Members of Council sitting on every advisory committee or if those changes were reflective of the Chair and Vice-chair structures for the committees. Resolution #59/23 Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS Section 05.01 of Policy ADM 040, Boards & Advisory Committees of Council, requires early in each new Council term, that Council shall review all Boards and Advisory Committees including, membership, composition and level of expertise or specialization required by Committee members for the selection process; And Whereas, Section 03.01 of ADM 040 provides that Boards and Advisory Committees are proposed by resolution of Council and established by a confirming by-law; And Whereas, each resolution shall incorporate the Terms of Reference for the specific Board/Advisory Committee; And Whereas, an Advisory Committee means a committee created by Council to provide input, advice and technical expertise on particular matters, act as a vehicle for public consultation on issues of municipal interest and make recommendations to Council; And Whereas, Council values the work of the members of Pickering’s Advisory Committees/Boards, as they provide Council and staff with important insight into the concerns and ambitions through a community lens; And Whereas, Section 02.01 of ADM 040 provides that “Council, under certain circumstances, may deem it necessary for Council representation on some Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 23 Boards and Advisory Committees”, and the composition of each Committee, including whether a Member of Council is appointed to that Committee, is included in the individual Terms of Reference for each Committee; Now therefore be it resolved that that the Council of The Corporation of the City of Pickering directs the City Clerk to work with the Office of the CAO to conduct a review of all Boards and Advisory Committees reporting to Council and that this review include: 1. The creation of 3 new Advisory Committees being: a) Waterfront Visionary Advisory Committee to advise on best practices to preserve the nautical village marine theme and the implementation/restoration of a Waterfront that is environmentally sustainable and accessible; b) Community Safety and Wellbeing Advisory Committee that will be made up of a cross section of community representation including Neighbourhood Watch, Road Watch groups to advise on local community needs and suggested best practices; and that the group shall be responsible for the creation of a Homelessness Task Force that will work in co-ordination with Durham Region to look at how best to address the needs of the homeless population to include services for mental health, substance abuse and the creation of transitional/supportive housing in Pickering; c) Local & Small Business Advisory Committee that will advise on impacts of City Policy implications such as parking in the Nautical Village, relationships with City Economic Development and the measures that will assist businesses impacted by the intensification along Kingston Road; 2. Revisions to the Terms of Reference for the makeup of all Advisory Committees and or Task Forces that currently do not have an elected official representative to include the appointment of no greater than 2 members of Council whose role would be to act as a conduit between Council and their appointed committee as non-voting members; 3. Revisions to the Terms of Reference/Policies, of the Pickering Public Library, to enable the appointment of an additional member of Council to ensure Ward representation; Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 24 4. Establishing per meeting honorariums for the non-elected members of all advisory committees including the Pickering Library Board; 5. That the appointed Council Member(s) to all Advisory Committees/Boards be required to update the Members of Council on a monthly basis and that the Procedural By-law governing Council meetings and or Executive Meetings be amended to include an item enabling such reporting; 6. That the City Clerk and CAO report back no later than the end of Q1 with the findings of the review and the associated changes to Policy ADM 040 for Council’s consideration; and, 7. That the previous direction provided to staff, to report back on the legislated process to establish a BIA for the Nautical Village, through Resolution 930/22 and 931/22 be rescinded, as the businesses in the Nautical Village would be better served by the establishment of the new Local/Small Business Advisory Committee. Carried Unanimously on a Recorded Vote 13. By-laws 13.1 By-law 7980/23 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2023. 13.2 By-law 7981/23 Being a By-law to amend Restricted Area Zoning By-law 7553/17, as amended, to implement the Pickering Official Plan, Region of Durham, South Part of Lots 21 and 22, Concession 1, City Centre Neighbourhood, City of Pickering (A 15/21). (OPB Realty Inc.) 13.3 By-law 7982/23 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 3, City of Pickering (A 13/21). (2465 Brock Road Developments Inc.) 13.4 By-law 7983/23 Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 25 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 13.5 By-law 7984/23 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 19, Range 3 B.F.C., City of Pickering (A 07/21). (KMSD Mankaryous Holdings Inc. and 1816638 Ontario Inc.) 13.6 By-law 7985/23 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 6640/06, to implement the Official Plan of the City of Pickering, Region of Durham, being Lots 9, 10, 14, Part of Lots 13, 15, Plan 43, and Lot 6, Part 1, Plan 12, City of Pickering (A 10/21). (1023343 Ontario Inc.) 13.7 By-law 7986/23 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 13.8 By-law 7987/23 Being a by-law to exempt Blocks 54 to 83, Plan 40M-2743, Pickering from the part lot control provisions of the Planning Act. Resolution #60/23 Moved by Councillor Pickles Seconded by Councillor Butt That By-law Nos. 7980/23 through 7987/23 be approved. Carried 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:00 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals, including municipal or local board employees, and labour relations and employee negotiations as it pertained to a Citizen Appointment and Nominations to Committees, and the annual performance review of the City’s Chief Administrative Officer. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 26 Carried 14.1 Citizen Appointment and Nominations to Boards & Committees Resolution #61/23 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Ansonett Palmer be appointed to the Cultural Advisory Committee for a term ending November 14, 2024, or until a successor is appointed; and, 2. That the following individuals be nominated to the following Durham Region Committees and the nominations be forwarded to the Council of the Regional Municipality of Durham for their consideration: Durham Active Transportation Committee Aisha Heywood Durham Agricultural Advisory Committee Gord (Fuzz) Taylor Durham Environment and Climate Advisory Committee Ozair Chaudhry Durham Region Transit Advisory Committee Azmat Mujeeb Carried Carried 14.2 Confidential Memorandum from the Director, Human Resources Re: Annual Performance Review – Chief Administrative Officer Resolution #62/23 Moved by Councillor Cook Seconded by Councillor Brenner That the confidential direction provided to staff at the in-camera session be approved. Carried 15. Other Business Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 27 15.1 Councillor Cook provided an update from the January Durham Region Committee of the Whole meeting and advised that the Region had developed a public art program which would collaborate with area municipalities to create inclusive art spaces within the Region. 15.2 Councillor Cook gave notice that she would be bringing forward a Notice of Motion regarding the formation of a partnership to create an indoor year round racquet sports facility. 15.3 Councillor Robinson gave notice that she would be bringing forward a Notice of Motion regarding new protocols for flag raising acknowledging Remembrance Day and Veterans. 15.4 Councillor Robinson gave notice that she would be bringing forward a Notice of Motion regarding tree preservation on private properties. 15.5 Councillor Nagy gave notice that she would be bringing forward a Notice of Motion regarding the implementation of a vacant home tax and a vacant urban lot tax in consideration of the City possibly implementing a hotel tax to reduce impacts on Pickering residents and homeowners. 15.6 Councillor Nagy gave notice that she would be bringing forward a Notice of Motion regarding the City of Pickering’s position on an airport. 15.7 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding a community inclusion lab to allow civic engagement through innovative practices. 15.8 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding a heritage property tax grant. 15.9 Councillor Brenner gave notice that he would be bringing forward a Notice of Motion regarding a position and office of affordability in the City Development department. 16. Confirmation By-law By-law Number 7988/23 Councillor Butt, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of January 23, 2023. Draft Council Meeting Minutes January 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 28 Carried 17. Adjournment Moved by Councillor Nagy Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 11:19 p.m. Dated this 23rd of January, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk