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HomeMy WebLinkAboutFebruary 6, 2023Executive Committee Meeting Agenda February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may attend the meeting in person, or may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1.Roll Call 2.Disclosure of Interest 3.Delegations Members of the public looking to provide a verbal delegation to Members of the Executive Committee may do so either in person, or through a virtual audio telephone connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 10 minutes shall be allotted for each delegation. Please be advised that your name and address will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 3.1 Alia Tulloch, Transportation Planning Analyst, Region of Durham (In Person) Re: Durham Meadoway Visioning Study Update 4.Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 02-23 1 Memorandum of Understanding for the Sharing of Pickering Casino Revenues -The Corporation of the City of Pickering and The Regional Municipality of Durham Recommendation: 1.That Report CAO 02-23 regarding the Memorandum of Understanding for the Sharing of Pickering Casino Revenues be received; Executive Committee Meeting Agenda February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That Council approve the Memorandum of Understanding for the Sharing of Pickering Casino Revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham as set out in Attachment 5, subject to minor revisions acceptable to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor; 3. That the City Clerk forward a copy of Report CAO 02-23 to The Regional Municipality of Durham and all lower tier municipalities of Durham Region; and, 4. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 4.2 Director, Community Services, Report CS 03-23 35 Beach Volleyball Court License Agreement - Ontario Volleyball Association Recommendation: 1. That the Mayor and City Clerk be authorized to execute the License Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a five year term beginning May 1, 2023 and ending September 30, 2027, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 4.3 Director, Community Services, Report CS 04-23 44 George Ashe Retrofit - Green and Inclusive Community Building Fund Application Recommendation: 1. That staff be directed, through the Chief Administrative Officer, to submit an application under the Government of Canada’s Green Executive Committee Meeting Agenda February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca and Inclusive Community Building (GICB) program for the retrofit of George Ashe Library & Community Centre; 2. That Pickering Council supports the George Ashe Library & Community Centre application for the Government of Canada’s GICB program; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 4.4 Director, Operations, Report OPS 03-23 48 Pickering Heritage & Community Centre - Additional Archaeological Work Recommendation: 1. That Report OPS 03-23 regarding additional archaeological work to be completed for the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village be received; 2. That Council approve the hiring of Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3. That the fee proposal submitted by Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in the amount of $166,957.50 (HST Included) be accepted; 4. That the total gross project cost of $364,708.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $328,431.00 (net of HST rebate) be approved; 5. That the Director, Finance & Treasurer be authorized to finance the net costs of $328,431.00 from PHCC Construction capital project as approved in the 2021 Capital Budget as follows: Executive Committee Meeting Agenda February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca a) The sum of $100,171.00 from the DC – Parks & Recreation Reserve Fund; b) The sum of $8,868.00 from the DC – Library Reserve Fund; c) The sum of $215,451.00 from the Rate Stabilization Reserve; d) The sum of $3,941.00 from the Community Benefit Charge Reserve Fund; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 4.5 Director, City Development & CBO, Report PLN 04-23 53 Municipal Housing Targets and Municipal Housing Pledges Recommendation: 1. That Report PLN 04-23 regarding Municipal Housing Targets and Municipal Housing Pledges be received; 2. That Council advise the Honourable Steve Clark, Minister of Municipal Affairs and Housing (MMAH), that Report PLN 04-23, constitutes the City of Pickering’s Housing Pledge, as requested in his letter to the City’s Clerk, dated October 25, 2022; 3. That Council advise the Honourable Steve Clark, MMAH, that it generally supports the Municipal Housing Target of 13,000 new homes by 2031, established by the Province for the City of Pickering, yet further advises that the City’s development approval processes are but one small part of a very complex system that delivers housing to the market; 4. That Council advise Premier Doug Ford and Honourable Steve Clark, of the following: a. that it appreciates the Province’s recognition of the cumulative cost put on the construction of housing (including rental, affordable ownership and rental, and on attainable (still Executive Committee Meeting Agenda February 6, 2023 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Nagy For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca undefined)), of development charges, community benefits charges, and parkland contributions; and similarly advises, b.that, if the funding for these services and facilities are to be transferred from these municipal charges to the property tax base, that home owners or tenants will bear the increased cost of home ownership, which will also jeopardize housing affordability; and, c.that the City of Pickering welcomes the Premier’s guarantee to keep municipalities financially whole; 5.That Council request the Honourable Steve Clark, MMAH, to obtain similar housing pledge commitments from the building community (through the Building Industry and Land Development Association (BILD)); 6.That Council direct, through the Office of the Chief Administrative Officer, that the following initiative be undertaken: a.That the Director, City Development & CBO, in finalizing the first annual City of Pickering Housing Monitoring Report (as required by the Council adopted Pickering Housing Action Plan, 2021, Action 3.7), identify any proposed revisions to the Action Plan that would further assist in meeting the Municipal Housing Targets; and, 7.That a copy of Report PLN 04-23 and Council’s resolution thereon be forwarded to Premier Ford, Minister Clark, MMAH, The Honourable Peter Bethlenfalvy, Region of Durham, and area municipalities. 5.Other Business 6.Adjournment Report to PJ(KERJNG Executive Committee Report Number: CAO 02-23 Date: February 6, 2023 From: Marisa Carpino Chief Administrative Officer Subject: Memorandum of Understanding for the Sharing of Pickering Casino Revenues -The Corporation of the City of Pickering and The Regional Municipality of Durham -File: A-1440 Recommendation: 1. That Report CAO 02-23 regarding the Memorandum of Understanding for the Sharing of Pickering Casino Revenues be received; 2. That Council approve the Memorandum of Understanding for the Sharing of Pickering Casino Revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham as set out in Attachment 5, subject to minor revisions acceptable to the Chief Administrative Officer and the Director, Corporate Services & City Solicitor; 3. That the City Clerk forward a copy of Report CAO 02-23 to The Regional Municipality of Durham and all lower tier municipalities of Durham Region; and 4. That the appropriate City of Pickering officials be given authority to tak e the necessary actions to give effect thereto. Executive Summary: Ontario Lottery and Gaming Corporation (“OLG”) opened Pickering Casino Resort (“PCR”) on July 26, 2021 under Provincial mandatory capacity restrictions due to COVID-19. At this time, PCR features approximately 2,200 slot machines, 90 live gaming tables, 52 stadium gaming terminals with several restaurants as one of the Province’s premier gaming and entertainment destinations. In recent days, PCR Hotel opened its 275 room tower and is expected to open its 2,500 seat theatre in January 2023. OLG makes payments to host communities under the Municipality Contribution Agreements (“MCAs”) using a prescribed formula consistently applied across all sites in Ontario and based on a graduated scale of gaming revenue at hosted sites. In accordance with Pickering’s MCA with OLG dated February 12, 2020 (Attachment 1) and the amendment to the MCA dated October 28, 2022 (Attachment 2), OLG has issued non-tax gaming revenue payments totaling $20,253,780 (up to December 31, 2022) to the City of Pickering for hosting the Pickering Casino Resort. At the Council Meeting of April 10, 2018, days after Great Canadian Gaming announced it would build a new casino at the Durham Live site located at Church and Bayly i n Pickering, City Council approved a motion that directed City staff to consult with staff at The Regional - 1 - CAO 02-23 February 6, 2023 Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 2 Revenues Municipality of Durham (“Region”) and to make recommendations to City Council regarding the terms of a revenue sharing agreement as per Resolution #432/18 (Attachment 3). As stated in the 2018 resolution, Pickering has publicly proposed that 30 percent of gaming revenues at full build-out of the gaming facility be directed to the Region and further that a portion of the revenues shared be directed to Social Housing and or other social programs. In 2022, with the full build out of the gaming facility, City staff worked with Region staff to identify the core principles to inform the sharing of Pickering Casino Revenues. Guided by Pickering Resolutions #432/18 and #240/20 (Attachment 4), terms for a memorandum of understanding (“MOU”) have been negotiated and deemed satisfactory to both City of Pickering and Region staff. The draft MOU is Attachment 5 to this Report. The purpose of this report to seek Council’s approval of the MOU. Financial Implications: The draft MOU is based on the principle that the City shares its casino revenues “earned” with an effective date of January 1, 2023. Therefore, the casino revenue payment for the period of October 1 to December 31, 2022 received in late January 2023 is exempt from the MOU. Based on an annual estimated Pickering Casino revenues, as part of the MCA, in the amount of $16 million, the following allocations will be made:  City of Pickering will retain $13 million per year and the Region will receive $3 million per year.  Over the term of the agreement ending 2026, the City of Pickering will retain $52 million and the Region will receive $12 million. Subject to Council’s approval of the annual budget, the an nual allocation of Pickering casino revenues by the City of Pickering will be substantially dedicated to capital projects and a portion to community grants. For public information, the City’s allocation of funds will be clearly identified in the annual Budget and on the City’s website. Discussion: Ontario Lottery and Gaming Corporation (“OLG”) opened Pickering Casino Resorts (“PCR”) at the Durham Live site on July 26, 2021 under Provincial mandatory capacity restrictions due to COVID-19. PCR features approximately 2,200 slot machines, 90 live gaming tables, 52 stadium gaming terminals with several restaurants as one of the Province’s premier gaming and entertainment destinations. By April 2022, indoor gathering limits were lifted, allowing all gaming facilities in PCR to be open without capacity restrictions. As of January 2, 2023, PRC opened their 275 room hotel tower and is expected to open their 2,500 seat theatre on January 28, 2023. OLG makes payments to host communities, including the City of Pickering, under the Municipality Contribution Agreements (“MCAs”) using a prescribed formula consistently applied across all sites in Ontario and based on a graduated scale of gaming revenue at hosted sites. - 2 - CAO 02-23 February 6, 2023 Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 3 Revenues In accordance with Pickering’s MCA with OLG dated February 12, 2020, and amended on October 28, 2022 (Resolution #30-22), Pickering receives the following: A. the aggregate (without duplication) of:  5.25% of the Electronic Games Revenue, if any, generated in such Operating Year that is less than or equal to $65 million; plus  3.00% of the Electronic Games Revenue, if any, generated in such Operating Year, that is more than $65 million and less than or equal to $200 million; plus  2.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is more than $200 million and less than or equal to $500 million; plus  0.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is more than $500 million; plus B. 4.00% of Live Table Games Revenue, if any, generated in such Operating Year; and C. 4.00% of Sportsbook Revenue, if any, generat ed in such Operating Year. The City’s 4% share of Sportsbook Revenue was added to the MCA by the October 28, 2022 amendment. In accordance with the amended MCA, payments received by the City to date for hosting the Pickering Casino Resort total $20,253,780 (up to December 31, 2022). On April 10, 2018, City Council approved a motion that directed City staff to consult with staff at the Region and to make recommendations to City Council regarding the terms of a revenue sharing agreement. As stated in Resolution #432/18, the City of Pickering has publicly proposed that 30 percent of gaming revenues at full build-out of the gaming facility be directed to the Region and further that a portion of the revenues shared be directed to social housing and or other social programs. In 2022, with the full build out of the gaming facility, City staff worked with Region staff to identify the core principles to inform the sharing of Pickering Casino revenues. Guided by Pickering Resolutions #432/18 and #240/20, terms for the MOU have been negotiated and deemed satisfactory to both City of Pickering and Region staff. In summary, the provisions of the MOU include but are not limited to the following:  Revenue sharing will be retro-active to January 1, 2023 with payments made by the City to the Region annually;  Annually, the first $10 million in casino revenues from the MCA are allocated to the City and the remaining balance of casino revenues from the MCA are shared 50%/50%, with the Region’s share capped at $6 million per year;  The CAO’s for the City and the Region will hold semi-annual meetings to share information; - 3 - CAO 02-23 February 6, 2023 Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 4 Revenues  The City and the Region keep their respective responsibilities for establishing policies, budgets and service levels for programs and services within each jurisdiction;  The MOU will survive any change in the gaming operator;  The term of the MOU shall expire on December 31, 2026 and the term can be extended on the mutual written agreement by both the City and the Region; and  The City and the Region will renegotiate the MOU for the balance of the term should the Province implement any substantial reduction of the Region’s jurisdiction over health and social services, policing and emergency response. It is important to note that the provisions of the MOU allocate the first $10 million of casino revenues to the City of Pickering. This safeguards the City’s ability to meet annual financial commitments for priority capital projects. Additionally, the MOU does not require the Region to allocate their share of casino revenues to specific areas and/or programs such as Social Services and/or Housing programs. Regional staff could not agree to terms that would limit their Council’s flexibility to allocate funds in a manner that meets their annual fiscal needs. Accordingly, Regional and City staff are recommending a provision in the MOU that requires the Region to provide an annual report regarding the Region’s use of funds under this agreement. City staff seek Council’s approval of the MOU for the Sharing of Pickering Casino Revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham as set out in Attachment 5. Attachments: 1. Municipality Contribution Agreement between Ontario Lottery and Gaming Corporation and The Corporation of the City of Pickering executed February 12, 2020 2. Amendment to the Municipality Contribution Agreement between Ontario Lottery and Gaming Corporation and the Corporation of the City of Pickering executed October 28, 2022 3. Council Resolution #432/18 4. Council Resolution #240/20 5. Memorandum of Understanding for the Sharing of Pickering Casino revenues between The Corporation of the City of Pickering and The Regional Municipality of Durham Prepared By: Original Signed By: Marisa Carpino Chief Administrative Officer - 4 - CAO 02-23 February 6, 2023 Subject: Memorandum of Understanding for the Sharing of Pickering Casino Page 5 Revenues :mc Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 5 - ' . Attachment #1 to Report CAO 02-23 MUNICIPALITY CONTRIBUTION AGREEMENT / J.. I o:i- / c2o:i-oTHIS AGREEMENT is made as of Iday/month/year BET WEEN: ONTARIO LOTTERY AND GAMING CORPORATION, a statutory corporation established under the Ontario Lottery and Gaming Corporation Act, 1999 (Ontario) with its head office located at 70 Foster Drive, Suite 800, Sault Ste. Marie, ON P6A 6V2 and its corporate office located at 4120 Yonge Street, Suite 420, Toronto, ON M2P 2B8, facsimile number 416-224-7003 (hereinafter referred to as "OLG") OF THE FIRST PART -and- THE CORPORATION OF THE CITY OF PICKE RING, with its administrative office located at 1 The Esplanade, Pickering, ON L 1 V 6K7 (hereinafter referred to as the "Municipality") OF THE SECOND PART WHEREAS OLG has the authority to conduct and manage lottery schemes within the meaning of subsection 207( 4) of the Criminal Code (Canada) and subject to the Gaming Control Act, 1992 (Ontario), including Electronic Games and Live Table Games; . AND WHEREAS OLG intends to conduct and manage a gaming site at 2028 Kellino Street, Pickering, ON Ll W 3R6 (the 'Location"); AND whereby the parties acknowledge it would be in the public interest for the host Municipality of the Location to have access to funds which may be used, at the discretion of the Mayor and Council, for municipal purposes; NOW THER EFORE in consideration of the respective covenants and agreements, representations, warranties and indemnities herein contained and other good and valuable consideration (the receipt and sufficiency of which are acknowledged by each party hereto) the parties agree as follows: 1.Definitions As used herein, including the foregoing recitals, the following terms shall have the respective meanings indicated below: (a)"Agreement" has the meaning set forth in the recitals to this Agreement; - 6 - - 2 - (b) "Annual Contribution" has the meaning set forth in Section 3(a); (c) "Annual Contribution Quarterly Payment" has the meaning set forth m Section 4(a); (d) "Casino Games " means Electronic Games , Live Table Games and such other casino games and promotional schemes that are, in each case, conducted and managed by OLG from time to time during the Term at the Location; (e) "CRP" has the meaning set forth in Section 5; (f) "Effective Date' means day/month/year or such later date as OLG may specify; (g) "Effective Date of Termination " has the meaning set forth in Section 2; (h) 'Electronic Games " means all electronic gaming devices, including but not limited to reel-type and video-type slot machines, electronic table games and dealer assisted electronic games, in each case, whether or not a live dealer is present to enable or control game play; (i) "Electronic Games Revenue" means , for any period, the sum of net revenue generated from Electronic Games at the Location, calculated in accordance with International Financial Reporting Standards or such other Canadian generally accepted accounting principles as OLG adopts from time to time in its sole discretion . For greater certainty, the Electronic Games Revenue will only include net revenue generated from the Electronic Games at the Location and will not include any revenue whatsoever from other products or services provided by OLG at the Location in the Municipality; (j) "Live Table Games" means games operated by a live dealer at a single gaming table, but excluding Electronic Games; (k) "Live Table Games Revenue" means, for any period, the sum of net revenue generated from Live Table Games at the Location, if any, calculated in accordance with International Financial Reporting Standards or such other Canadian generally accepted accounting principles as OLG adopts from time to time in its sole discretion. For greater certainty, the Live Table Games Revenue will only include net revenue generated from the Live Table Games at the Location and will not include any revenue whatsoever from other products or services provided by OLG at the Location in the Municipality; (I) "Location" has the meaning set forth in the recitals to this Agreement; (m) "Operating Year" means each period from April 1st to March 31 st inclusive , during the Term, to the end of the Term, except that the first Operating Year shall be the period beginning on the Effective Date and ending on the following March 31 st and if this Agreement shall be terminated effective on a date other than March 31 st in any year, then the period from April 1st of the calendar year in which such termination - 7 - - 3 - occms ( or April l5 1 of the immediately preceding calendar year if _the date of termination occurs in January, February or March) to such effective date of termination shall be treated as an Operating Year; (n ) "Overpayment" has the meaning set forth in Section 4(c); (o) "Term " means the period of time referred to and described in Section 2 hereof. 2. Term and Termination The term of this Agreement (the "Term") will become effective on the Effective Date and will terminate at the earlies t of: (a) the date on which all Casino Games are no longer conducted and managed by OLG in the Municipality at the Location; (b) the date on which any license, permit, approval , consent and/or other permission that may be required for the continued use and operation of the Casino Games at the Location in the Municipality is no longer available, becomes invalid or ceases to have effect; (c) the effective date of written notice of termination provided by OLG to the Municipality, in the event that Casino Games continue to be conducted and managed by OLG in the Municipality at the Location , which effective date must be specified by OLG in such notice; provided, however, that such effective date shall be at least 30 day s following the date of such notice. OLG will endeavour to provide more than 30 day s' notice , and, where not practicable to do so and OLG has commenced conducting and managing Casino Games at the Location, OLG shall: (i) explain, in said notice, why it is not practicable to do so, subject to any confidentiality concerns , as well as setting out in such notice the length ofthe time period equal to the difference between: (A) 365 days; and (B) the number of days ' notice actually given by OLG. For greater certainty, such time period shall not exceed 335 days; and (ii) pay to the Municipality , in accordance with the timelines in Section 4, amounts which aggregate OLG 's estimation of the Annual Contribution Quarterly Payment(s) that OLG would have paid in respect ofthe time period referred to in subsection 2(c)(i) above had this Agreement not been terminated in accordance with this Section 2( c ); and (d) the date mutually agreed to in writing between OLG and the Municipality (the "Effective Date of Termination"). For greater certainty, OLG or the Municipality shall be able to provide written notice to the other party of the circw11stances in (a) and (b) above without trigg ering the compen sation mechanisms set out in subsection (c) above . - 8 - -4 - 3. Payments (a) Where OLG has commenced conducting and managing Casino Games at the Location, then, during the Term and subject to the terms and conditions of this Agreement, the Municipality shall be entitled to receive from OLG in respect ofeach Operating Year the amount (the "Annual Contribution ") equal to the sum ofA+ B , where: A is the aggregate (without duplication) of: (i) 5.25% of the first $65 million of Electronic Games Revenue generated in such Operating Year; plus (ii) if the Electronic Games Revenue is greater than $65 million, 3 .00% of the next $135 million of Electronic Games Revenue, if any , generated in such Operating Year; plus (iii) if the Electronic Games Revenue is greater than $200 million, 2.50% of the next $300 million of Electronic Games Revenue, generated in such Operating Year; plus (iv) if the Electronic Games Revenue is greater than $500 mill10n, 0 .50% of any additional Electronic Games Revenue generated in such Operating Year; and B is 4.00% of Live Table Games Revenue , if any, generated during such Operating Year . (b) Following the Effective Date, in the event any additional taxes , charges, conditions or requirements are imposed by the Municipality on OLG in respect ofthe continued operation of the Casino Games at the Location in the Municipality, the Municipality acknowledges and agrees that OLG shall be entitled to amend the calculation of the Annual Contribution in a way that may reduce the Municipality's entitlement. For greater certainty, the Annual Contribution for the first Operating Year shall be calculated based on Electronic Games Revenue and Live Table Games Revenue generated as of the Effective Date. 4. Timing and Calculation of Payments (a) Subject to Section 4(b ), within twenty-one (21) days of the end of each Operating Year quarter during the Term, OLG shall pay to the Municipality the portion of the Annual Contribution (the "Annual Contribution Quarterly Payment") to which the Municipality is entitled for such Operat.ing Year quarter. In calculating the portion of each Annual Contribution Quarterly Payment derived from Electronic Games , OLG will notionally aggregate all Electronic Games Revenue generated during such Operating Year in order to apply the correct percentage set out in Section 3(a). OLG will provide access to its most current audited consolidated financial statements once such are made public by the Ministry of Finance in public accounts. - 9 - - 5 - For example and by way of illustration only, Exhibit A to this Agreement sets out a sample calculation of the Annual Contribution . (b) In respect of the Operating Year quarter in which this Agreement is tenninated, OLG shall pay to the Municipality the Annual Contribution Quarterly Payment to which it is entitled: (i) in the ordinary course, in the event the Effective Date of Termination of this Agreement occurs after the date that is twenty-one (21) days following the end of an Operating Year quarter; or (ii) within fifteen (15) days of the Effective Date of Termination, in the event Effective Date of Termination is on or before the date that is twenty-one (21) days fol\owing the end of an Operating Year quarter. (c) At any time and from time to time during an Operating Year and up to the date that is 60 days after the last day of such Operating Year, in the event OLG determines that there has been an overpayment ("Overpayment") by OLG to the Municipality of any Annual Contribution Quarterly Payment in such Operating Year, the Municipality acknowledges and agrees that OLG may deduct and set off the full amount of such Overpayment from future Annual Contribution Quarterly Payment(s) or, if there are insufficient future Annual Contribution Quarterly Payments to fully set off such Overpayment, the Municipality will promptly reimburse OLG for the full amount of such Overpayment ( or the remaining amount thereof not already deducted as set-oft). OLG will use its commercially reasonable efforts to effect any deduction and set-off pursuant to this Section 4 in a manner that recognizes the Municigality's desire to realize reasonable continuity in cash flow associated with the Annual Contribution. 5. Community Recognition Program (a) During the Tem1, the parties will collaborate in good faith to design and jointly implement the CRP for the promotion of the positive impact of the Annual Contri bution on the Municipality and to promote and communicate to the public decisions made and initiatives taken by the Municipality regarding the deployment or other allocation of the Annual Contribution for municipal purposes. (b) It is expected that the CRP wiJl include, at a minimum, one community event during each Operating Year during the Term, discussions and meetings on a regular basis between the appropriate representatives of each party relating to spending, allocation and deployment of the Annual Contribution, the allocation of responsibilities and obligations in respect of the development, operation and/or other activities and initiatives of the CRP, including but not limited to any program management functions to be performed by each party. (c) The Municipality will cooperate reasonably with OLG to facilitate messaging and communication of the CRP and its mandate. The Municipality will comply with all reasonable initiatives and requests proposed by OLG to the Municipality from time to time relating to the CRP and its initiatives, including but not limited to ,branding , marketing and public acknowledgements in respect of funding by OLG. · - 10 - - 6 - (d) The Municipality will ensure that its marketing and advertising materials are not fal se , misleading or deceptive, do not portray OLG or customers of the Location or the general public in a disparaging manner, and that such marketing and advertising materials are in compliance with the marketing and branding guidelines which OLG communicates to the Municipality from time to time. In the event the Municipality does not comply with OLG 's marketing and branding guidelines, OLG may thereafter require the Municipality to submit all proposed advertising and marketing materials in relation to the matters set out herein to OLG for its review and approval not less than 15 business days prior to the expected use or distribution of such materials . 6. Amendment and Restatement; Entire Agreement This Agreement consti tutes the entire agreement between the Municipality and OLG with respect to the matters herein and, without limiting the foregoing , amends and supersedes all prior agreements and understandings , oral or written, between the parties hereto or thei_r respective representatives with respect thereto. 7. Further Assurances The parties agree to do, or cause to be done, all acts or things and execute all such fmther documents as may be necessary to implement and carry into effect this Agreement to its full extent. 8. Normal Costs of Development The parties acknowledge and agree that nothing herein shall operate to fetter any legislative or quasi­ judicial jurisdiction of the Municipality, and in particular, it is understood and agreed by the parties that this Agreement does not preclude the Municipality from imposing upon occupants , owners or developers ofthe property at which the Casino Garnes are located, normal development related costs (including but not limited to the costs of infrastructure improvements under local or regional jurisdiction) arising from the Casino Games in the same manner and to the same extent as may be imposed by the Municipality on other occupants , owners or developers of land within the Municipality, and further that this Agreement does not preclude the Municipality from imposing such taxes, fees , charges, conditions or other requirements as may be imposed in accordance with applicable law upon owners , occupants , de velopers , properties or businesses in the Municipality (including, without limitation, realty taxes, development charges, conditions of site plan approval and sewer and water charges). 9. No Liability ofOLG The Municipality acknowledges and agrees that none of OLG and any provincial agency , ministry or crown corporation, nor any of their respective of ficers , directors, employees, agents or representatives shall be liable to the Municipality for or in respect of any claims (including but not limited to claims based in contract, tort or negligence, active or passive), any cause of action, demands, losses, liabilities or damages whatsoever (including but not limited to consequential, exemplary, special , punitive and indirect damages) arising out of, in respect of, or relating indirectly or directly to this Agreement, the Casino Games, the operation, cessation ofoperation or malfunction - 11 - - 7 - of any systems or equipment, or any injury to or death ofany person. Furthermore, the Municipality releases OLG from any and all losses in respect of the foregoing. 10. Notice Any notice or other communication permitted or required to be given by OLG to the Municipality shall be given by either posting the same by prepaid registered mail or by facsimile addressed to the Municipality at the address or facsimile number, as applicable, appearing in this Agreement or by personal delivery to the Municipality. Any notice or other communication permitted or required to be given by the Municipality to OLG shall be given by either posting the same by prepaid registered mail or by facsimile addressed to OLG at the following address or facsimile number, as applicable: 4120 Yonge Street, Suite 420, Toronto, ON M2P 2B8 , facsimile number 416-224-7003. Any notice posted by pre-paid registered mail shall be deemed to have been received on the third business day following such mailing and any notice personally delivered or sent by facsimile shall be deemed to have been received at 5 :00 p.m. on the day so delivered or sent by facsimile (if such day is a business day and if such notice is sent prior to 5:00 p.m. on that day, and if not , on the next following business day). During periods of a postal strike or of a general interruption of postal services, any notice shall be given by personal delivery or facsimile hereunder and shall be deemed to have been received on the second business day following posting of the same. 11. Relationship of Parties OLG acknowledges the Municipality's role as a host municipality of the Casino Games at the Location. The Municipality acknowledges and agrees that the Municipality is not an employee, agent or representative,joint venturer, or partner of OLG, and the Municipality shall not represent itself to others as being authorized to assume, incur or create any obligation ofany kind ( express or implied) on behalf of (or in the name ot) OLG or any other provincial agency, ministry or crown corporation, or purport to bind OLG or any other provincial agency , ministry or crown corporation in any respect. For greater certainty, the Municipality acknowledges that OLG has, and shall have, the sole right to determine, from time to time and at any time, the number and type of Electronic Games and Live Table Games operated at the Location. 12. Severability If any covenant or term herein or the application thereof to any person or entity, or in any circumstance, to any extent is held invalid or unenforceable, the remainder ofthis Agreement or the application ofthe term, covenant or condition to any person, event or circumstance, other than those as to which it is held invalid or unenforceable , will not be affected thereby and each term, covenant and condition shall be valid and enforceable to the fullest extent permitted by law, except that if on the reasonable construction of this Agreement, as a whole, the applicability of the other provisions presumes the validity and enforceability of the particular provision, the other provisions will be deemed also to be invalid or unenforceable. 13. Governing Law This Agreement shall be interpreted and the rights ofthe parties shall be governed by and construed in accordance with the laws of the Province of Ontario . - 12 - - 8 - 14. Attornment Each party irrevocably and unconditionally attorns to the exclusive jurisdiction of the comis of the Province of Ontario. 15. Recitals The recitals to this Agreement form part thereof, and this Agreement is to be construed accordingly. 16. Time Time shall in all respects be of the essence in this Agreement. 17. Counterparts This Agreement may be executed in counterpa1is , each of which shall constitute an original and all of which taken together shall constitute one and the same instrument. 18. Disclosure The parties acknowledge that OLG is a Crown Agency and that it is subject to the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.F.31, as· amended, and that the Municipality is subject to the Municipal Freedom ofInformation and Protection of Privacy Act, R.S.O. 1990, c.M.56, as amended, and that, as a result , each party is required to observe ce1tain legislative obligations with respect to the disclosure or non-disclosure of information, whether to government agencies or ministries, members of the public , or otherwise . 19. Modifications Excluding an amendment permitted under Sections 3(b) and 4( c ), no amendment to this Agreement will be valid or binding unless set forth in writing and duly executed by both of the parties hereto. No waiver of any breach of any provision ofthis Agreement will be effective or binding unless made in writing and signed by the party providing such waiver, and will be limited to the specific breach being waived. 20. Assignment No transfer, sale or assignment by the Municipality of this Agreement or the Municipality's rights hereunder is valid without the prior written consent of OLG. 21. Benefit of the Agreement This Agreement will enure to the benefit of and be binding upon the respective successors and permitted assigns of the parties hereto. - 13 - ., . -9 - 22. Electronic Execution Delivery of an executed signature page to this Agreement by any party by electronic transmission will be as effective as delivery of a manually executed copy of this Agreement by such party. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written above . ONTARIO LOTTERY CORPORATIO THE CORPORATION OF THE CITY OF PICKERING Per: Name: [•} Title: [•] c/s Per: Name: r • 1 Susan Cassel Title: [•] City Clerk I/We have authority to bind the Municipality. - 14 - EXHIBIT A Calculation of Annual Contribution For example and by way of illustration only: if the Electronic Games Revenue and Live Table Games Revenue for an Operating Year is $650 million and $100 million respectively and as further described in Table A below, then the applicable Annual Contribution for such Operating Year would be $19,712,500: TABLE A Electronic Gam es Revenue (in millions) Live Table Game s Revenue (in millions) Annual Contribution Quarterly Payment (in millions) Operating Year Quarter No . 1 (March 1 -June 30) $100 $25 , [0.0525 X $65 ) + (0.03 X $35)] + [0 .04 X $25] = $5.4625 Operating Year Quarter No . 2 (July 1 -September 30) $175 $22 [0 .03 X $100) + (0 .025 X $75)] + [0.04 X $22] = $5.755 Operating Year Quarter No. 3 (October 1 - December 31) $170 $23 [0 .02 5 X $170)] + [0 .04 X $23] = $5 .17 Operating Year Quarter No. 4 (January 1 -March 31) $205 $30 [0.025 X $55) + (0.005 X $150)] + [0.04 X $30] = $3.325 Total $650 $100 $19 .7125 - 15 - Attachment #2 to Report CAO 02-23 EXECUTED VERSION AMENDMENT TO MUNICIPALITY CONTRIBUTION AGREEMENT THIS AMENDMENT TO MUNICIPALITY CONTRIBUTION AGREEMENT (this “Amendment”) made as of the ___ day of ___________________, 2022 (the “Effective Date”), BETWEEN: ONTARIO LOTTERY AND GAMING CORPORATION (hereinafter referred to as “OLG”) - and - THE CORPORATION OF THE CITY OF PICKERING, with its administrative office located at 1 The Esplanade, Pickering, ON L1V 6K7 (hereinafter referred to as the “Municipality”). WHEREAS OLG and the Municipality (the “Parties” and each a “Party”) are parties to that certain Municipality Contribution Agreement dated as of February 12, 2020 (the Contribution Agreement”); AND WHEREAS capitalized terms that are used but not defined in this Amendment, including in the recitals hereto, have the respective meanings specified in the Contribution Agreement; AND WHEREAS pursuant to the Contribution Agreement, the Municipality is entitled to receive from OLG in respect of each Operating Year an Annual Contribution, which is defined and calculated by reference to a percentage of Electronic Games Revenue and Live Table Games Revenue, subject to the terms and conditions of the Contribution Agreement; AND WHEREAS OLG is willing to conduct and manage Sports and Other Betting (as defined below) at the Location, if OLG’s service provider wishes to offer Sports and Other Betting at the Location; AND WHEREAS the Parties are entering into this Amendment in accordance with Section 19 of the Contribution Agreement for the purpose of amending the manner in which the Annual Contribution will be calculated if and when Sports and Other Betting is operated at the Location; NOW THEREFORE THIS AMENDMENT WITNESSES THAT in consideration of the respective covenants and agreements of the Parties herein contained and for other good and valuable consideration (the receipt and sufficiency of which are acknowledged by each Party), the Parties agree as follows: OLG Internal October28 - 16 - - 2 - 1. Amendment to Section 1 (Definitions) From and after the Effective Date, Section 1 of the Contribution Agreement is hereby amended by inserting the following definitions in such Section in alphabetical order: ““Sports and Other Betting” means, (a) with respect to sports betting, the making of a bet or placing of a wager on any actual sport event or any other athletic contest, race or fight, and (b) with respect to other betting, the making of a bet or placing of a wager on (i) video games that are played competitively, (ii) any non- sporting event (for greater certainty, other than Electronic Games and Live Table Games) where real-world factual occurrences are the contingency on which an outcome is determined (“Novelty Events”), and (iii) any pay-to-play sport betting product that allows participants to assemble a virtual team composed of real players in a given sport and compete against other virtual teams based on the performance of those players in real matches. The making of a bet or placing of a wager on horse racing or on a computer- generated presentation of a random number draw that provides sport-like visual presentation for entertainment purposes only, so that the outcome of the “event” is determined by a random number generator rather actual sports, players or Novelty Events, does not constitute Sports and Other Betting;” ““Sportsbook Revenue” means, for any period, the sum of net revenue generated from Sports and Other Betting at the Location, if any, calculated in accordance with International Financial reporting Standards or such other Canadian generally accepted accounting principles as OLG adopts from time to time in its sole discretion. For greater certainty, the Sportsbook Revenue will only include the net revenue generated from Sports and Other Betting at the Location and will not include any revenue whatsoever from other products or services provided by OLG at the Location;” 2. Amendments to Section 3 (Payments) From and after the Effective Date, Section 3(a) of the Contribution Agreement is amended by deleting the provisions thereof in their entirety and replacing them with the following: “3 Payments (a) During the Term and subject to the terms and conditions of this Agreement, the Municipality shall be entitled to receive from OLG in respect of each Operating Year the amount (the “Annual Contribution”) equal to the sum of (A) + (B) + (C), where: (A) is the aggregate (without duplication) of: OLG Internal - 17 - - 3 - (i) 5.25% of the Electronic Games Revenue, if any, generated in such Operating Year that is less than or equal to $65 million; plus (ii) 3.00% of the Electronic Games Revenue, if any, generated in such Operating Year, that is more than $65 million and less than or equal to $200 million; plus (iii) 2.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is more than $200 million and less than or equal to $500 million; plus (iv) 0.50% of Electronic Games Revenue, if any, generated in such Operating Year, that is more than $500 million; (B) is 4.00% of Live Table Games Revenue, if any, generated during such Operating Year; and (C) is 4.00% of Sportsbook Revenue, if any, generated during such Operating Year.” 3. Amendment to Exhibit A (Calculation of Annual Contribution) From and after the Effective Date, Exhibit A of the Agreement is amended by deleting the provisions thereof in their entirety and replacing them with Exhibit A attached to this Amendment. 4. Effect of Amendment on Contribution Agreement Except as modified by this Amendment, the Contribution Agreement remains unchanged and in full force and effect. 5. Electronic Execution Delivery of an executed signature page to this Amendment by either Party by electronic transmission will be as effective as delivery of a manually executed copy of this Amendment by such Party. [The next page is the signature page.] OLG Internal - 18 - Name: Title: Date: Name: Title: Date: Kevin Ashe Mayor Susan Cassel City Clerk December 20, 2022 December 20, 2022 IN WITNESS WHEREOF the Parties have executed this Amendment as of the Effective Date. ONTARIO LOTTERY AND GAMING CORPORATION OF THE CITY OF CORPORATION PICKERING by Name: Duncan Hannay Title: President & CEO Date: Dec 21/22 ("I have the authority to bind OLG.") (“I/We have the authority to bind the Municipality.”) OLG Internal - 19 - EXHIBIT A Calculation of Annual Contribution For example and by way of illustration only: if the Electronic Games Revenue, the Live Table Games Revenue and the Sportsbook Revenue for an Operating Year is $650 million, $100 million and $10 million respectively and as further described in Table A below, then the applicable Annual Contribution for such Operating Year would be $20,112,500. TABLE A Electronic Games Revenue (in millions) Live Table Games Revenue (in millions) Sportsbook Revenue (in millions) Annual Contribution Quarterly Payment (in millions) Operating Year Quarter No. 1 (March 1 – June 30) $100 $25 $2.5 [(0.0525 x $65) + (0.03 x $35)] + [0.04 x $25] + [0.04 x $2.5] = $5.5625 Operating Year Quarter No. 2 (July 1 – September 30) $175 $22 $2.2 [(0.03 x $100) + (0.025 x $75)] + [0.04 x $22] + [0.04 x $2.2] = $5.843 Operating Year Quarter No. 3 (October 1 – December 31) $170 $23 $2.3 [0.025 x $170] + [0.04 x $23] + [0.04 x $2.3] = $5.262 Operating Year Quarter No. 4 (January 1 – March 31) $205 $30 $3.0 [(0.025 x $55) + (0.005 x $150)] + [0.04 x $30] + [0.04 x $3.0] = $3.445 Total $650 $100 $10 $20.1125 OLG Internal - 20 - Resolution #432/18 -~~f­ P1CKER1NG Attachment #3 to Report CAO 02-23 Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers (VIII)By-laws 7613/18 Being a by-law to exempt Lots 2, 3 and 4, Plan 40M-2597 from the part lot control provisions of the Planning Act. 7614/18 Being a by-law to establish those parts of Lots 24 and 25, Con. 3 and those parts of the road allowance between Lots 24 and 25, Con. 3, being Parts 1 to 4, 40R-29947 as public highway. Resolution #430/18 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Nos. 7613/18 through 7614/18 be approved. Carried (IX)Other Business Resolution #431/18 Moved by Councillor Brenner Seconded by Councillor McLean That the rules of procedure be suspended in order to allow the introduction of a Notice of Motion. Carried on 2/3 Majority 1)Ontario Gaming GTA LP Revenue Sharing Moved by Councillor Ashe Seconded by Councillor Pickles Whereas Ontario Gaming GTA LP has now announced that it will proceed with development of the Durham Live entertainment complex and casino in the City of Pickering; Whereas Durham Live will be a significant tourist destination, will create thousands of jobs in Pickering and will generate significant revenues for the City of Pickering; 10 - 21 - -~~f­ P1CKER1NG Council Meeting Minutes April 10, 2018 7:00 pm - Council Chambers Whereas The City of Pickering, by resolution No. 158/12 dated December 10, 2012, committed to revenue sharing regardless of which municipality is selected as the gaming site for the C3 zone; Whereas The City of Pickering remains committed to an equitable and reasonable arrangement for sharing gaming revenues for the benefit of all Durham Region residents; Whereas The City of Pickering has publicly proposed that 30 percent of gaming revenues at full build-out of the gaming facility be directed to the Region of Durham, and further proposes that a portion of the said revenue share be directed to Social Housing and/or other Social programs; Now Therefore The Council of the City of Pickering directs City staff to consult with staff at the Region of Durham and to make recommendations to City Council regarding the terms of a revenue sharing agreement; and Now Therefore City staff are directed to send a copy of this motion to the Region of Durham and to all Durham Region municipalities. Carried Unanimously on a Recorded Vote 2)Councillor Brenner gave notice that he would be bringing forward his Notice of Motion with respect to the licensing of service animals at the May Council meeting. He noted that this had been deferred from the April Council meeting in order to allow sufficient time for consultation with the Accessibility Advisory Committee. Resolution #433/18 Moved by Councillor Pickles Seconded by Councill Butt That Council recess for ten minutes. Delegations Continued 4.Michael Angemeer, Veridian Proposed Veridian and Whitby Hydro Merger Michael Angemeer, Veridian, Ron Clark, Aird & Berlis & Troy MacDonald, Grant Thornton LLP appeared before Council and with the aid of a PowerPoint presentation provided an overview of the potential merger of Veridian Corporation and Whitby Hydro Energy Corporation. He noted that the reasons for the potential merger is to achieve efficiencies, mitigate future rate increases to customers and 11 - 22 - Attachment #4 to Report CAO 02-23 Legislative Services Division Clerk’s Office Directive Memorandum March 2, 2020 To: Stan Karwowski Director, Finance & Treasurer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on February 24, 2020 Director, Finance & Treasurer, Report FIN 02-20 2020 Current and Capital Budget Council Decision Resolution #240/20, 242/20, 243/20 & 244/20 1.That Report FIN 02-20 of the Director, Finance & Treasurer be approved; 2.That Council direct staff to adopt the following guidelines in negotiating the sharing of casino revenue with Durham Region: a)That annually, the first $10 million in casino revenue be allocated to the City and the remaining balance of casino revenues be s hared with Durham Region and their share be capped at $6 million per year; b)That Durham Region be requested to develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of residential property taxes; c)That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness; d)That any sharing of casino revenue with Durham Region to be considered after January 1, 2021; e)That Durham Region reimburse the City for the Regional share of property taxes for the OPG leased parkland; f)That Durham Region participate as a funding partner for the Notion Road 401 project; and, g)That all legal, consulting and professional fees and expenses incurred by the City in relation to Ajax’s appeals of Pickering By-law No. 7404/15 be reimbursed out of casino revenue prior to the sharing of such revenue with Durham Region. - 23 - 3.That the following budget recommendations be approved; a)That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $61,017,294 be approved; b)That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved; c)That the 2020 Gross Current Budget expenditures for City purposes in the amount of $52,382,912 (excluding personnel costs and grant expenditures) less estimated current revenues of $45,371,039 (City revenues of $43,873,039 plus $1,198,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; d)That the Capital from Current expenditure in the amount of $736,363 funded from property taxes be approved; and, e)That the total final City levy under paragraphs a), b), c) and d) above, plus the following additions that result in a total final levy of $68,630,621 being an increase of approximately 2.99 percent over the 2019 Budget, be approved: i)Hiring of three additional fire fighters ($277,500) for the Seaton station and additional staffing resources for By-law ($96,000); and, ii)Service level increases that consist of $35,000 for Sunday Hours at the George Ashe Library, $150,000 for Automated Speed Enforcement and additional resources for Winter Control, Roads and Parks in the amount of $510,000 as outlined in Attachment 4. 4.That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of $58,558,005, plus an additional $187,311,000 for the City Centre project be adopted as presented: a)That the following capital financing sources be approved as presented in the 2020 Capital Budget: Transfer from Current Fund to Capital Fund $736,363 Transfers from Reserves: -Rate Stabilization Reserve (7021)1,477,200 -Vehicle Replacement (7040)1,482,000 -Major Equipment Reserve (7062)823,000 -Casino Reserve (7067)720,000 -Capital Replacement (7001)556,000 -Tennis Reserve (7061)250,000 -City Share Dev. Charges (7022)182,012 -Self-Insurance Reserve (7020)175,000 - 24 - -Facilities Reserve (7055)120,000 -Rec. Complex Arena Surcharge (7036)97,000 -Rec. Complex Pool Surcharge (7035)80,000 -Rec. Complex Core Surcharge (7034)25,000 Transfers from Reserve Funds: -Development Charges (7601 – 7630)110,591,354 -Federal Gas Tax Funds (7505)4,713,000 -Third Party Contribution (7501)3,932,940 -Roads & Bridges (7709)2,350,000 -Animal Shelter (7706)979,760 -Parkland (7502)970,000 -Building Permit (7506)552,000 -Seaton Land Group FIA (7713)416,796 Debt -5 yr 360,400 Debt -10 yr 1,400,000 Debt -15 yr 1,470,000 Debt -20 yr 9,327,180 Debt -25 yr 96,626,000 Internal Loan -5 yr 626,000 Internal Loan -10 yr 780,000 Donations 2,250,000 Federal Grant – TBD 650,000 Federal Grant – Investing in Canada 300,000 Infrastructure Program (ICIF) Provincial Grant – Ontario Community 850,000 Infrastructure Fund (OCIF) Total $245,869,005 b)That total external debt financed by property taxes of $109,183,580 for the projects identified in the 2020 Capital Budget, and as indicated in this report, in the amount of $360,400 for a period not to exceed 5 years, $1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not to exceed 15 years, $9,327,180 for a period not to exceed 20 years and $96,626,000 for a period not to exceed 25 years be approved; c)That the internal loans in the amount of $1,406,000 be undertaken at the discretion of the Director, Finance & Treasurer; d)That projects identified in the 2020 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e)That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year’s payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt not issued, balloon payments in future years through transfer to Rate Stabilization Reserve, internal loans or any other amounts to be financed;- 25 - f)That all Capital expenditures or portions thereof appro ved in the 2020 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g)That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; h)That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2020 towards the payment of internal loans; and, i)That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. 5.That the Director, Finance & Treasurer be authorized to transfer: a)Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50 percent to the City Share DC Projects; b)Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and, c)The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040). 6.That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: reduce the Contingency Account 2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue amendments to Section 07.01 c) of Policy ADM 190, to insert after the word “Plans” the following clause “including the health care spending account referenced in 7.01 b)”; and apply these changes to Directors and CAO and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2020 final tax rates; 7.That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer f rom the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment - in-Lieu Education Share revenue estimates be funded from a transfer from th e Rate Stabilization Reserve (7021); - 26 - 8.That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 9.That the Purchasing Policy be amended to reflect that Public Art purchases or Public Art project costs that exceed $25,000 requires Council approval; 10.That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year’s capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11.That Council approve the cancellation of the following previously approved Capital projects: a)DH-3 Tillings Road – Valley Farm Road to north limit – 5321.1001 – $372,935; b)Don Beer Waste Oil Tank Replacement (5715.1803) – $21,725; c)Pickering Heritage & Community Centre (PHCC) – Construction (5719.1901) – $14,915,675; d)CHDRC Main Entrance & Core Area Renovations – Construction (5731.1901) – $4,900,000; e)CHDRC Tenant Suite Expansion (5731.1906) – $31,000; f)CHDRC Water and Fire Main Replacements (5731.1908) – $160,000; g)CHDRC Arena Waste Oil Tank Replacement (5735.1804) – $21,725; h)Museum Conservation Barn Health & Safety Upgrades (5744.1601) – $65,540; i)Traffic Speed Camera System (5320.1906) – $25,000; j)Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) – $40,000; k)Museum Backhoe/Loader Replacement (5744.1902) – $210,000; l)Museum Schoolhouse Relocation (5744.1903) – $75,000; m)Museum Schoolhouse Foundation (5744.1904) – $75,000; n)Museum Harvey House Relocation (5744.1905) – $75,000; o)Museum Harvey House Foundation (5744.1906) – $75,000; p)Museum Harvey House Design (5744.1907) – $30,000; and, - 27 - q)Archives and Library Space (5800.1902) – $3,968,292. 12.That Council approve the change in the specifications for the replacement of health club equipment approved in the 2019 Capital Budget (account 5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's Ladder and one Strength Machine to four Ascent Trainers, one Self Powered Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two Recumbent Bikes; 13.That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14.That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15.That the Director, Finance & Treasurer be authorized to: a)Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b)Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c)Restate the 2020 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 24 Council meeting; (ii)any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d)To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 16.That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2020; 17.That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13 and 13.01 of Policy ADM 190 to read as follows: 09.08 -Council approval is not required for international air travel, accommodations, registration fees and meals for economic development initiatives; 13.It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites and social media accounts;- 28 - 13.01 -An annual budget of $10,000 for the first, second and third calendar years and an annual budget of $4,000 for the fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or soc ial media account security measures as follows ...; 18.That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 19.That Council approve the following changes due to the receipt of the Combating Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020 budget expenditure and revenue accounts as presented below: a)That Revenue account (1623.2572.0000) be increased by $25,000; and, b)That the following expense accounts be increased: account (2572.2394.0000) – $19,300; account (2572.2210.0000) – $2,000; and account (2572.2399.0000) – $3,700. 20.That Council approve the continuing engagement of the firm of Wats on & Associates Economists Ltd. to be used for Development Charge and Community Benefit Charge issues, financial studies related or in support of the DC Background Study and Community Benefit Charge and issues related to the City, Seaton and/or Duffin Heights; 21.That the Financial Control Policy be amended to require that Furniture Fixtures and Equipment or FFE budgets include a breakdown of expenditures to allow the Treasurer to fulfill the obligations of the Financial Control Policy under subsection 02.04 b) and under the Municipal Act subsection 286(1)(d); 22.That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 23.That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2018) with an effective date of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000 kilometres; 24.That Council authorize the Treasurer to pay the invoice for work related to William Jackson Drive in the amount of $183,329 to be funded from the DC City Share Reserve (7022) in the amount of $27,499 and DC – Transportation Services Reserve Fund (7610) in the amount of $155,830; 25.That the Director, Finance & Treasurer be authorized to increase the funding for the project management work as undertaken by Sabourin Kimble & Associates (SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount- 29 - of $425,000 plus net HST and these costs be recovered through Third Party Contribution; 26.That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27.That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28.That Council amend the Community Grant policy as follows: a)That the grant application deadline date for the 2021 Community Grant Program be October 23, 2020 to give community groups sufficient time to complete their applications. 29.That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053); 30.That Council approve $50,000 to be added to 2020 Capital Budget for the purchase of a mobile licence plate recognition system to be funded from the Rate Stabilization Reserve (7021); 31.That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061); 32.That Council approve the combining of the previous unspent Property Maintenance Capital Budget amounts for fence replacement from acco unts: 5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account 5311.1505.6181; 33.That Council approve the combining of the previous unspent Parks Capital Budget amount for fence replacement from account: 5780.1818.6181 ($60,000) to account 5780.1818.6181; 34.That Council direct staff to report on Outstanding Capital projects as of July 31st and December 31st of each year; 35.That Council approve the 2020 Low Income Seniors & Persons with Disabilities grant amount to be increased from $330 to $375 per household; 36.That Council pass the attached General Municipal Fees and Charges By-law and incorporate the user fee schedule into the 2020 Current Budget: a)That Council approve revising “Schedule B – Fees Payable for Building Permits” of the Building By-law with the Building Permit fees listed in the 2020 User Fee Schedule; b)That the attached 2020 User Fee Schedule be revised to be consistent with the fees stated in the Vehicle for Hire By-Law enacted on February 24, 2020; and,- 30 - c)That the indoor golf fees for prime and non-prime times be removed from the attached 2020 User Fee schedule. 37.That staff be directed to develop an implementation plan for public EV Charging Infrastructure including location and investigation of installation costs and that the appropriate funding be included in the 2021 Capital Budget in order to apply for all possible grants including the Natural Resources Canada Zero Emission Infrastructure program; 38.That Council direct the Director, Finance & Treasurer to develop a financial plan that allocates the casino revenues only after the Community Benefit Charge (CBC) regulations have been issued and the financial impact analyzed and when the City Centre project costs are based on tender pricing with any surplus casino revenues being allocated to critical infrastructure reserves; and, 39.That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer - 31 - -Ci/J;of­ P](KER]NG ___________________________________________________ Attachment #5 to Report CAO 02-23 Commencing the year after the first payment is received, the Region shall provide the City annually by March 31st with annual reports which account for the Region’s use of funds it receives under this agreement. 3.Both municipalities agree that the partnership between the City and the Region will enable open and timely sharing of information to assist program areas of both municipalities. Semi-annual update meetings between the Parties respective CAO’s will be scheduled to plan for issues and needs which may arise. Memorandum of Understanding for the Sharing of the Pickering Casino Revenues between the Corporation of the City of Pickering (the “City”) and The Regional Municipality of Durham (the “Region) WHEREAS: a.The City has entered into a Municipal Contribution Agreement (the “MCA”) with the Ontario Lottery and Gaming Commission (“OLG”), in order for the City to receive a share of revenue from the Pickering Casino (the “Casino”); b.The City has agreed to share a portion of the revenue from the Municipal Contribution Agreement with the Region; and c.The Parties wish to reduce their agreement on the revenue sharing to writing; NOW THEREFORE for the following consideration, the parties agree that: 1.This agreement, will commence in Q1, 2023, and revenue sharing will be retro- active to January 1, 2023, it being understood that payments from OLG in respect of any time prior to December 31, 2022 will not be shared even if such payments are received by the City after that date. 2.Annually, the first $10 million in casino revenues from the MCA be allocated to the City and the remaining balance of casino revenues from the MCA be shared 50%-50% with the Region, provided that the Region’s share shall be capped at $6,000,000 per year. The City shall make the payment to the Region in one annual payment annually, within sixty (60) calendar days of December 31. - 32 - 4. Pickering and Durham Region will solely retain their respective responsibilities for establishing the policies, budgets and service levels for programs and services within each of their jurisdictions. 5. This Revenue sharing Agreement will survive any change in the gaming operator. This agreement does not preclude the Region or the City from imposing any fees, charges, conditions, levies etc. on OLG and/or any operator which would otherwise be applicable to the operation of the Casino, hotel or any other amenity associated with the Casino. 6. The City is recognized as the host municipality in accordance with the MCA. 7. The term of this agreement shall expire on December 31, 2026. Notwithstanding this term limit, the final payment from the City to th e Region for 2026 will be due 60 days from December 31, 2026. In the event that the Province implements any substantial reduction of the Region’s jurisdiction over health and social services, policing or emergency response, the City and the Region will renegotiate the revenue sharing specified in this MOU for the balance of the term. The term can be extended on the mutual written agreement of both the City and the Region. THIS AGREEMENT made this ____ day of February, 2023 The Regional Municipality of Durham Per: __________________________________ John Henry, Regional Chair & CEO Per: __________________________________ Alexander, Harras, Regional Clerk We have the authority to bind the Corporation The Corporation of the City of Pickering Per: __________________________________ Kevin Ashe, Mayor - 33 - Per: __________________________________ Susan Cassel, City Clerk We have the authority to bind the Corporation - 34 - Report to Executive Committee Report Number: CS 03-23 Date: February 6, 2023 From: Sarah Douglas-Murray Director, Community Services Subject: Beach Volleyball Court License Agreement -Ontario Volleyball Association -File: A-1440-001 Recommendation: 1. That the Mayor and City Clerk be authorized to execute the License Agreement set out in Attachment 1 of this Report to which Ontario Volleyball Association will be permitted to operate beach volleyball programs in Diana, Princess of Wales Park for a five year term beginning May 1, 2023 and ending September 30, 2027, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Summary: The Ontario Volleyball Association (OVA) operates Beach Volleyball programs on five outdoor volleyball courts located in Diana, Princess of Wales Park. The previous license agreement between the OVA and the City of Pickering was for a five year term beginning May 1, 2018 and ending September 30, 2022 (5 months per year for a total of 25 months for the term). Under the terms of the license agreement, the Ontario Volleyball Association will be responsible to develop youth and adult beach volleyball programs and to operate them between the hours of 8:00 am to 10:00 pm, Monday to Sunday from May 1st to September 30th each year. The Ontario Volleyball Association is also responsible to ensure that the courts are kept in a clean and tidy condition and to perform any necessary repairs that result from the use of the beach volleyball courts. The Community Services Department recommends that the license agreement set out in Attachment 1 be initiated with Ontario Volleyball Association to operate beach volleyball programs for the period May 1, 2023 to September 30, 2027. Financial Implications: The revenue to be generated from Ontario Volleyball Association will be the following: - 35 - CS 03-23 February 6, 2023 Subject: Beach Volleyball Court Licence Agreement Page 2 i.$4,750 (plus HST) in 5 equal monthly installments of $700 (plus HST) in Year 1 of the agreement (May 2023 to September 2023). ii.$5,000 (plus HST) in 5 equal monthly installments of $750 (plus HST) in Year 2 of the agreement (May 2024 to September 2024). iii.$5,250 (plus HST) in 5 equal monthly installments of $800 (plus HST) in Year 3 of the agreement (May 2025 to September 2025). iv.$5,500 (plus HST) in 5 equal monthly installments of $850 (plus HST) in Year 4 of the agreement (May 2026 to September 2026). v.$5,750 (plus HST) in 5 equal monthly installments of $900 (plus HST) in Year 5 of the agreement (May 2027 to September 2027). Discussion: The Ontario Volleyball Association is seeking to enter into new term of a license agreement with the City of Pickering to operate beach volleyball programs on the five outdoor volleyball courts located in Diana, Princess of Wales Park. The Ontario Volleyball Association will enter into a new license agreement to operate the beach volleyball programs for a five year term beginning May 1, 2023 and ending September 30, 2027. The beach volleyball courts at Diana, Princess of Wales Park meet the demand for beach volleyball within the City of Pickering. The Ontario Volleyball Association offers residents an opportunity to participate in organized leagues, tournaments, clinics and camps in a manner that is satisfactory to the City of Pickering. The Ontario Volleyball Association is the provincial governing body for both indoor and outdoor play, including beach volleyball. In 2016, the Ontario Volleyball Association launched its five year strategic plan with the intent of seeing volleyball become a sport of choice in Canada. In the past year it has driven social media presence up by 16% and unique membership up by 7%. The Ontario Volleyball Association facilitates opportunities from grassroots development through youth competitions, all the way up to international events that keep players competitive and stimulates growth, making the association the ideal partner for the City of Pickering and the best choice for the residents of our City. The beach volleyball programs and leagues offered by the Ontario Volleyball Association are complimentary to the City’s summer sports program schedule. They offer our residents the opportunity to play volleyball in an outdoor setting (beyond the existing fall, winter and spring registered indoor volleyball programs provided by the Community Services Department). The Director, Community Services recommends that the revised license agreement set out in Attachment 1 be initiated for a five year term beginning May 1, 2023 and ending September 30, 2027. - 36 - CS 03-23 February 6, 2023 Subject: Beach Volleyball Court Licence Agreement Page 3 Attachment: 1. Draft License Agreement for Ontario Volleyball Association (May 1, 2023 to September 30, 2027) Prepared/Endorsed By: Original Signed By Sarah Douglas-Murray Director, Community Services SDM:jm Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 37 - Attachment #1 to Report CS 03-23 THIS LICENCE AGREEMENT is made pursuant, to the provisions of Section 110 of the Municipal Act, 2001, chapter 25 as of the 1st day of May, 2023. B E T W E E N : ONTARIO VOLLEYBALL ASSOCIATION (hereinafter called the “Club”) OF THE FIRST PART and THE CORPORATION OF THE CITY OF PICKERING (hereinafter called the “City”) OF THE SECOND PART WHEREAS the City is the City is licensed to use and occupy Diana, Princess of Wales Park, located at 1550 Diefenbaker Court, Pickering, AND WHEREAS the Club is incorporated pursuant to the laws of the Province of Ontario, NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties hereto agree as follows: 1.The parties hereto acknowledge and confirm that the recitals contained herein are true in substance and in fact. 2.In this Agreement, the term, (a)“Department” means the City’s Community Services Department; and (b)“Park” means that portion of Diana Princess of Wales Park as set out by hatched lines on the sketch attached hereto and marked as Schedule “A” to this agreement. 3.The City grants to the Club the exclusive use of the Park for beach volleyball during the months of May 1st to September 30th both inclusive for the period beginning May 1, 2023 and ending September 30, 2027. - 38 - 4. The Club, its servants, contractors, subcontractors, agents and employees, shall comply strictly with all applicable statutes, laws, by-laws, orders, rules, regulations and policies now or hereinafter in force governing the operation of the Park and the conduct of the businesses of the Club and of the City, including but not limited to all applicable health and safety regulations governing the conduct and operation of the Park. 5. The Club shall, (a) be responsible for all costs related to or arising from the five (5) beach volleyball courts; (b) be responsible for all construction, maintenance, repair and operation costs for all five (5) beach volleyball courts throughout the term of this Agreement; (c) deposit with the City, by April 1st of each Term, a certificate of insurance verifying that a general liability insurance policy that includes non-owned auto coverage in the amount of at least $2,000,000 is in place in respect of injury to or death of one or more persons, or of damage to property, in a form satisfactory to the City. The City must be added as an Additional Insured to the general liability insurance policy; (d) obtain consent from the City for its subcontractors and ensure that each of its contractors and subcontractors complies with the insurance requirements set out in this Agreement by obtaining similar types of insurance and providing the Club with any policy of insurance or certificate thereof. No subcontract entered into by the Club shall impose any obligation or liability upon the City; (e) indemnify the City from and against any and all costs, claims, liabilities expenses, damages or injuries, including but not limited to any personal injury, loss of life or damage to property occurring at any time in or on the Park, however such loss, damage or injury may occur; (f) keep the beach volleyball courts in good repair and safe conditions and to maintain the courts and all lands comprising the Park at a high level of cleanliness and safety; (g) ensure that it uses the beach volleyball courts only during the operating hours of 8:00 am to 10:00 pm, Monday through Sunday, in each calendar year throughout the Term; 2 - 39 - (h) refrain from serving alcohol or allowing the consumption of alcohol within or around the Park unless the required liquor license/permit necessary to permit the sale of alcohol for special occasions has been obtained by the Club; (i) supply electrical power to the beach volleyball courts if required, at its own expense, provided that in doing so it shall not interfere with any use of any part of Diana, Princess of Wales Park (other than the Park); (j) obtain the approval of the City’s Director, Community Services before altering, adding to or varying in any way all or any part of the Park; (k) not advertise or place signage of any kind on the outside of the beach volleyball courts, or on the fencing surrounding the courts, without the prior approval of the City; (l) refrain from interfering with the enjoyment of Diana, Princess of Wales Park by any member of the public; (m) indemnify the City from and against any and all costs arising directly or indirectly from or associated with the Club’s operation including the use of the Park by the Club; (n) permit the City, its servants, agents and employees, to have access to the Park at any time during the Term, whether or not the Club is operating, for the purpose of conducting inspections of the courts; (o) leave the Park in a neat, tidy and clean condition at the end of the Term, and immediately repair or replace any damage to the Park resulting from the placement or use of the beach volleyball courts; (p) be responsible for the development of and be the official organizer for adult and youth beach volleyball programs in which the Club will have exclusive rights to these programs; (q) be responsible, at its own expense, for all marketing of the said programs; (r) monitor and control revenues for adult and youth registrations; (s) operate the said programs between May 1 and September 30 in each year of the Term; and (t) provide the City with a list of all the said programs. 6. The Operator shall pay license fees to the City the sum of the following: 3 - 40 - (d) $5,500 (plus HST) in equal monthly installments of $850 (plus HST) on the first day of the month for the fourth term (May 2026 to September 2026). (e) $5,750 (plus HST) in equal monthly installments of $900 (plus HST) on the first day of the month for the fifth term (May 2027 to September 2027). The City shall not be liable to the Club for any loss of or damage to the beach volleyball courts, the Club’s equipment, supplies or products, whether caused by fire, theft, burglary or otherwise. All property of the Club or members of the public at any time in the Park shall be at the sole risk of the Club (or members of the public, as the case may be provided that such member of the public has voluntarily assumed such risk which transfer or risk shall be the responsibility of the Club) and the City shall not be liable for any loss or damage thereto however occurring and the Club releases the City from all claims and demands in respect of any such loss or damage. The Club shall assume all liability and obligation for any and all loss, damage, or injury, including death, to persons or property that happens as a result of or arises out of the use and occupation of the Park by the Club or its members and the Club shall at all times indemnify and save harmless the City from and against all such loss, damage, or injury and all actions, suits, proceedings, costs, charges, damages, expenses, claims or demands arising therefrom or connected therewith. (a) Notwithstanding the provisions of this Agreement, either party may terminate this Agreement without cause upon thirty (30) days prior written notice to the other provided that the Club shall remain liable to the City for 7. 8. 9. 10. (a) $4,750 (plus HST) in equal monthly installments of $700 (plus HST) on the first day of the month for the first term (May 2023 to September 2023); (b) $5,000 (plus HST) in equal monthly installments of $750 (plus HST) on the first day of the month for the second term (May 2024 to September 2024); (c) $5,250 (plus HST) in equal monthly installments of $800 (plus HST) on the first day of the month for the third term (May 2025 to September 2025); and, any damages, costs, losses and expenses incurred by the City as a result of any breach of this Agreement by the Club; (b) Notice of early termination may be given by personal delivery or registered mail, (i) in the case of the Club, to Ontario Volleyball Association c/o Jo- Anne Ljubicic, 111-60 Scarsdale Road, Toronto, Ontario, M3B 2R7. 4 - 41 - (ii) in the case of the City, to The City Clerk, The Corporation of the City of Pickering, Pickering Civic Complex, One The Esplanade, Pickering, ON L1V 6K7; (c) Each party may re-designate the person or the address, or both, to whom or to which such notice may be given by giving written notice to the other; (d) Any notice given in accordance with this section shall be deemed to have been given on the second day following the day of delivery or the day of mailing, as the case may be. 11. The Club shall not assign or sub-licence all or any portion of this Licence Agreement without the City’s written consent, which consent may be arbitrarily withheld. Notwithstanding any permitted assignment or sub-licence, the Club shall remain liable for compliance with all the requirements of this Licence Agreement, including the payment of fees (paragraph 6) and the indemnification of the City (paragraph 9). 12. This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, administrators, executors, successors and assigns. IN WITNESS WHEREOF the parties have each executed this Agreement and have affixed their respective corporate seals as of the date first written above. SIGNED, SEALED & DELIVERED THE CORPORATION OF THE CITY OF PICKERING Susan Cassel City Clerk Kevin Ashe Mayor 5 - 42 - ONTARIO VOLLEYBALL ASSOCIATION Jo-Anne Ljubicic Executive Director I have the authority to bind the corporation. 6 - 43 - Report to Executive Committee Report Number: CS 04-23 Date: February 6, 2023 From: Sarah Douglas-Murray Director, Community Services Subject: George Ashe Retrofit -Green and Inclusive Community Building Fund Application -File: A-1440-001 Recommendation: 1. That staff be directed, through the Chief Administrative Officer, to submit an application under the Government of Canada’s Green and Inclusive Community Building (GICB) program for the retrofit of George Ashe Library & Community Centre; 2. That Pickering Council supports the George Ashe Library & Community Centre application for the Government of Canada’s GICB program; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: The George Ashe Library & Community Centre (GALCC) currently has planned retrofits and repairs over the next five years totaling $3,684,000 in capital costs. The facility originally opened in 2000 and is nearing the end of its first generational lifecycle. Proposed work includes rebuilding the deteriorated east wall of the building, parking lot lifecycle-related replacements and modest upgrades to improve the existing library space. Staff have combined various previously submitted individual projects for required replacements and retrofits to the building as part of a single scope of work in order to reduce disruption to service delivery. The Green and Inclusive Community Building (GICB) Fund is currently accepting applications for retrofit projects, funding up to 80% of costs up to $10,000,000, where retrofits will result in a minimum of 25% energy improvements. Applications are due on February 28, 2023. Rather than undertaking a baseline approach focused on maintaining the status quo, staff recommend that an application be submitted to the GICB grant program to help fund a more fulsome revitalization of the GALCC facility. In addition to the work described above, additional retrofits would be undertaken, expanding the scope to cover all aspects of the building. The enhanced project would include enhancing accessibility features, implementing energy efficiency and sustainability upgrades, and further realizing efficiencies by streamlining resource investment in project management and procurement processes. This grant funding opportunity provides additional potential to explore general improvements to the building that would otherwise normally be limited to like for like replacement of existing systems and components. - 44 - CS 04-23 February 6, 2023 Subject: George Ashe Retrofit – GICB Grant Application Page 2 The purpose of this report is to seek Council’s authority to submit an application under the Government of Canada’s Green and Inclusive Community Building (GICB) program for the retrofit of George Ashe Library & Community Centre. Financial Implications: The projects listed below will be included in the City’s 2023 Capital Budget and Forecast and represent the minimum required work to maintain the GALCC facility in a state of good repair. As part of the City’s GICB grant application, this baseline scope would be enhanced to include various building upgrades. The GICB grant program will fund up to 80% of eligible expenses, up to $10,000,000. The enhanced scope of work would increase the overall project costs from $3.7 million to $6.5 million, but the City’s share could be reduced as low as $1.3 million if the balance is fully covered by the grant. The City would also benefit from reduced annual operating costs as a result of energy efficiency savings from the proposed upgrades. GALCC Community Services & Library Capital Projects (2023 and 2024-2026 Forecast) Budget Year Project ID Project Description Capital Cost 2022 C10220.2203 GALCC RTU 2 & C1 Replacement $220,000 2023 C10220.2301 GALCC Renovation -Design $330,000 2023 C10900.2303 GAL Renovation – Design $110,000 2024 C10220.2301 GALCC Renovation -Construction and FF&E $1,970,000 2024 C10900.2303 GAL Renovation – Construction and FF&E $990,000 2026 C10220.2605 GALCC Alarm System Upgrades $64,000 Total $3,684,000 Discussion: George Ashe Library & Community Centre is 23 years old and has several planned lifecycle repairs, replacements and retrofits that are typical as this type of facility nears the end of its first generational lifecycle, which typically occurs at approximately 25 years. GALCC serves the residents of Pickering with a full service library, seniors, youth and leisure programs, offering community spaces and outdoor amenities including a community garden, playground, basketball court, shuffleboard court and other amenities. It is the City’s only community centre and library serving residents in southwest Pickering. The GICB grant prioritizes accessibility and sustainable facility design and affords the City an opportunity to undertake more extensive upgrades than would otherwise be feasible as part of smaller, individual project undertaken separately over time. It becomes possible to explore upgrades to components and systems, such as improvements to exterior curtain walls and glazing that might otherwise be left untouched until they reached the end of their normally longer lifecycles. - 45 - CS 04-23 February 6, 2023 Subject: George Ashe Retrofit – GICB Grant Application Page 3 The Government of Canada announced the second intake of the Green and Inclusive Community building fund in December 2022. The grant deadline to submit an application is February 28, 2023. Staff have reviewed projects included in the Capital Budget forecast and conclude that proposed future repairs and upgrades to the George Ashe Library & Community Centre are eligible, and recommend a grant application be submitted to secure funding for the enhanced option. The enhanced scope of work proposed for the GALCC, should the City be successful in its grant application, will include: converting community centre lighting to LED; updating room layouts and finishes; upgrading wayfinding; renewing washroom facilities and updating them to the latest accessibility standards; plus mechanical, electrical and building envelope upgrades to improve overall energy efficiency. The proposed work would prepare GALCC for its next 20- 25 years of life. The proposed upgrades would also meet or exceed 25% energy improvements above existing consumption and include both interior and exterior accessibility upgrades. The total estimated cost of the grant-enhanced upgrades is $6,500,000, but up to 80% of this cost could be funded by the GICB grant, reducing the burden on taxpayers. Large retrofit projects submitted to the GICB are those that range from $3,000,000 to $25,000,000 and achieve at least 25% in energy efficiency improvements compared to the building’s baseline energy consumption. The GICB grant will cover up to 80% of eligible project costs up to $10,000,000. All work must be completed by March 31, 2026. Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Laura Gibbs Sarah Douglas-Murray Division Head, Culture and Community Programming Director, Community Services Original Signed By Original Signed By Vince Plouffe, OAA, MRAIC Brian Duffield Division Head, Operations Services Director, Operations Original Signed By Stan Karwowski Director, Finance & Treasurer SDM:lg - 46 - CS 04-23 February 6, 2023 Subject: George Ashe Retrofit – GICB Grant Application Page 4 Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 47 - Report to Executive Committee Report Number: OPS 03-23 Date: February 6, 2023 From: Brian Duffield Director, Operations Subject: Pickering Heritage & Community Centre -Additional Archaeological Work -File: A-1440 Recommendation: 1.That Report OPS 03-23 regarding additional archaeological work to be completed for the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village be received; 2.That Council approve the hiring of Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3.That the fee proposal submitted by Archaeological Services Inc. for Consulting and Professional Services for the Archaeological Assessment of the PHCC project site in the amount of $166,957.50 (HST Included) be accepted; 4.That the total gross project cost of $364,708.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $328,431.00 (net of HST rebate) be approved; 5.That the Director, Finance & Treasurer be authorized to finance the net costs of $328,431.00 from PHCC Construction capital project as approved in the 2021 Capital Budget as follows: a)The sum of $100,171.00 from the DC – Parks & Recreation Reserve Fund; b)The sum of $8,868.00 from the DC – Library Reserve Fund; c)The sum of $215,451.00 from the Rate Stabilization Reserve; d)The sum of $3,941.00 from the Community Benefit Charge Reserve Fund; and 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: Archaeological review of existing property to be affected by the construction of PHCC requires due diligence and related approvals. Stage 2 archaeological assessment has been completed to date and filed with the Ministry of Citizenship and - 48 - OPS 03-23 February 6, 2023 Subject: Pickering Heritage & Community Centre Page 2 Additional Archaeological Work Multiculturalism. A need to proceed to stage 3 archaeological assessment has been identified and completion of this process is essential before construction may proceed in or near the affected portions of the PHCC project site. Approval to award this work to Archaeological Services Inc. through a non-competitive process is recommended to retain archaeological consulting services for continuity of work completed to date, and to ensure that the recommended firm reserves the earliest possible date in 2023 to complete the work. ASI completed the stage 1 and stage 2 archaeological assessment on the City’s property and have been approved by TRCA to complete the portion of work to be completed on project lands that they currently own. The City is obligated to complete the PHCC project by the deadline set by the Government of Canada through the respective grant funding programs applicable to this project. As such, assessments must commence immediately once the ground thaws in order to promptly complete the required field work and minimize any potential impact on the construction schedule of the PHCC project. Any delays could add costs and/or time to the construction schedule by extending site works into the winter of 2023-2024 and jeopardize the Federal Grant funding. In accordance with Purchasing Policy 10.03 (c) where the professional service assignment is expected to be above $50,000.00 and the initiating Director intends to acquire the services without going through a competitive process, Council approval is required to engage a consultant for a professional services assignment. A significant project contingency and allowance has been requested in order to have necessary funding approval in place should stage 4 archaeological assessment be required, which can only be assessed upon completion of the stage 3 archaeological assessment. Even if stage 4 archaeological assessment is required, the mandated buffer zone around the archaeological site would be sufficiently reduced to allow early and essential construction work to proceed. Proposal 22MT-030 submitted by Archaeological Services Inc. (ASI), in the amount of $166,957.50 (HST included) is recommended for approval. The total gross project cost is estimated to be $364,708.00 (HST included) and the total net project cost is estimated at $328,431.00 (net of HST rebate). Financial Implications: 1. Proposal Amount ASI Fee Proposal 22MT-030 $147,750.00 HST (13%) 19,207.50 Gross Proposal Amount $166,957.50 - 49 - OPS 03-23 February 6, 2023 Subject: Pickering Heritage & Community Centre Page 3 Additional Archaeological Work 2. Estimated Project Cost Summary ASI Fee Proposal 22MT-030 $147,750.00 Contingency & Additional Stage Allowance 175,000.00 Total Project Costs (excluding taxes) $322,750.00 HST (13%) 41,958.00 Total Gross Additional Costs $364,708.00 HST Rebate (11.24%) (36,277.00) Total Net Additional Costs $328,431.00 3. Approved Source of Funds Approved Code Source of Funds Funds Available Funds Required C10220.2011 DC – Parks & Rec $7,993,700.00 $100,171.00 C10220.2011 DC – Library 5,694,400.00 8,868.00 C10220.2011 Federal Grants 4,000,000.00 0.00 C10220.2011 Debt – 20 Year 11,391,900.00 0.00 C10220.2011 Rate Stabilization R 0.00 215,451.00 C10220.2011 CBC Reserve Fund 0.00 3,941.00 Total Funds $29,080,000.00 $328,431.00 Project Cost under (over) approved funds by $28,751,569.00 The construction for the PHCC was approved in the 2021 Capital Budget in the amount of $29.08 million. The work to be done by ASI for stage 3 of the archaeological assessment in the amount of $328,431.00 (net of HST rebate) will draw upon this approved budget. The construction budget will be updated to include additional funding in the 2023 Capital Budget and will encompass the required archaeological assessment. The stage 3 archaeological assessment must commence as soon as possible and be resolved before construction can proceed on any parts of the PHCC project site. Approval is being requested to enable staff to proceed immediately and minimize any risk of impact to the pending construction schedule and related financial impacts. PHCC’s construction schedule is based upon deadlines associated with its grant funding, requiring all work to be completed by March 2026. Delaying the start of the archaeological assessment could impact the feasibility of meeting that deadline. It is possible that completion of stage 3 archaeological assessment may discover artifacts in sufficient quantities or significance that additional assessment is mandated by applicable legislation. Stage 4 archaeological assessment may be required, but could be undertaken in a manner that will allow construction of the PHCC project to commence while the archaeological scope is finalized. - 50 - OPS 03-23 February 6, 2023 Subject: Pickering Heritage & Community Centre Page 4 Additional Archaeological Work Upon completion and approval of all required archaeological work, any unspent funds will be returned to source. Discussion: The PHCC project site includes most of the open portion of the Pickering Museum Village property on the west side of the East Duffins Creek, commonly referred to as the upper site. A portion of the project site extends farther west into lands currently owned by the TRCA. Sale of these lands to the City is supported by the TRCA’s Greenwood Lands Master Plan and is actively being negotiated. Clearance of archaeologically sensitive areas is required and began in 2018 with due diligence assessment of the TRCA lands to determine whether construction of a facility could extend into the area. This initial work was conducted by TRCA’s own archaeological staff and paid for by the City, including completion of up to stage 2 work. The final report identified that additional work would be required. Archaeological Services Inc. were later retained by the City to complete equivalent work on adjacent City- owned lands, completing stage 1 archaeological assessment in 2020 and stage 2 archaeological assessment in 2021. Work on the PHCC project was subsequently placed on hold while the City reviewed funding needs and capital project priorities, but resumed in June 2022 following announcement of additional grant funding. At this time, there is a need to proceed to a stage 3 work on all affected lands associated with the PHCC project, including those owned both by the City and TRCA. TRCA has agreed that ASI may undertake the required work on their lands as their own internal resources are insufficient to the scale of the project. Archaeological surveys are seasonally sensitive work and backlog had accumulated across the industry over recent years due to COVID-related impacts. Staff immediately reached out to Archaeological Services Inc. (ASI), once information sharing constraints about grant funding awards were lifted, but there was no capacity in the field to proceed with the work in 2022. It is essential to reserve the earliest possible window to undertake field work in 2023 and to streamline that work as efficiently as possible. Proceeding with a consultant already familiar with the site and past reports will help expedite the process and serves the interests of the Corporation. Award of the work to Archaeological Services Inc. is permitted in accordance with 10.03 (c) of the Purchasing Policy, subject to Council approval. Until the stage 3 archaeological assessment is completed, a 50m protective buffer must be maintained around the subject lands. No construction can occur within this buffer, which overlaps the proposed footprint of the PHCC facility. Completion of stage 3 work would eliminate this buffer, or reduce it to 20m if stage 4 archaeological assessment is subsequently required. The reduced buffer would be sufficient to commence construction of the facility while the balance of any stage 4 archaeological assessment continued. The City’s interests will best be served by completing all archaeological work as swiftly as possible to eliminate any impacts on PHCC’s construction schedule. Delays could push major earth works into the winter of 2023-2024, potentially exposing the City to additional heating costs or delay-related claims. These can be mitigated if the archaeological work begins as soon as possible. ASI’s scope of work will be expanded as required to satisfy regulatory requirements, including stage 4 or additional work, but only where required by authorities having jurisdiction. Additional - 51 - OPS 03-23 February 6, 2023 Subject: Pickering Heritage & Community Centre Page 5 Additional Archaeological Work contingency and allowance has been included in the project to avoid any potential delays that might otherwise result from having to seek separate, additional approvals. The PHCC project will be funded in part by the Canadian Cultural Spaces Fund and Green and Inclusive Community Buildings grant programs. The funding agreements for these grants include cash flow expectations and project completion deadlines. Construction must begin no later than the summer of 2023 in order to meet them. Both grants require project completion by the end of March 2026. In an effort to consult with Indigenous peoples with historical connection to these lands, outreach has and will continue to occur with the Mississaugas of Scugog Island First Nations, Curve Lake First Nation and the City’s Indigenous Relationship Building Circle. Community Services department staff are also exploring options to develop exhibit materials for the completed PHCC to convey the history of local Indigenous peoples, to be supported by any materials that may be recovered over the course of field work. Proposal 22MT-030 as submitted by Archaeological Services Inc.is recommended for approval to complete all necessary archaeological work required to enable the City to proceed with construction of the PHCC project. Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Brian Duffield Stan Karwowski, MBA, CPA, CMA Director, Operations Director, Finance & Treasurer Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Sarah Douglas-Murray Division Head, Operations Services Director, Community Services BD:vp Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 52 - Report to Executive Committee Report Number: PLN 04-23 Date: February 6, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Municipal Housing Targets and Municipal Housing Pledges - File: D-1300-017 Recommendation: 1. That Report PLN 04-23 regarding Municipal Housing Targets and Municipal Housing Pledges be received; 2. That Council advise the Honourable Steve Clark, Minister of Municipal Affairs and Housing (MMAH), that Report PLN 04-23, constitutes the City of Pickering’s Housing Pledge, as requested in his letter to the City’s Clerk, dated October 25, 2022; 3. That Council advise the Honourable Steve Clark, MMAH, that it generally supports the Municipal Housing Target of 13,000 new homes by 2031, established by the Province for the City of Pickering, yet further advises that the City’s development approval processes are but one small part of a very complex system that delivers housing to the market; 4. That Council advise Premier Doug Ford and Honourable Steve Clark, of the following: a. that it appreciates the Province’s recognition of the cumulative cost put on the construction of housing (including rental, affordable ownership and rental, and on attainable (still undefined)), of development charges, community benefits charges, and parkland contributions; and similarly advises b. that, if the funding for these services and facilities are to be transferred from these municipal charges to the property tax base, that home owners or tenants will bear the increased cost of home ownership, which will also jeopardize housing affordability; and c. that the City of Pickering welcomes the Premier’s guarantee to keep municipalities financially whole; 5. That Council request the Honourable Steve Clark, MMAH, to obtain similar housing pledge commitments from the building community (through the Building Industry and Land Development Association (BILD)). 6. That Council direct, through the Office of the Chief Administrative Officer, that the following initiative be undertaken: a. That the Director, City Development & CBO, in finalizing the first annual City of Pickering Housing Monitoring Report (as required by the Council adopted Pickering Housing Action Plan, 2021, Action 3.7), identify any proposed revisions to the Action Plan that would further assist in meeting the Municipal Housing Targets; and - 53 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 2 7. That a copy of Report PLN 04-23 and Council’s resolution thereon be forwarded to Premier Ford, Minister Clark, MMAH, The Honourable Peter Bethlenfalvy, Region of Durham, and area municipalities. Executive Summary: Over the last year, the Province has made a series of legislative, regulatory, and other policy changes, aimed at improving the supply of new housing, while simultaneously reducing their cost. In particular, for rental (market and affordable), affordable ownership, and ‘attainable’ housing, the Province has eliminated, or decreased, a municipality’s ability to require the payment of development charges (DCs), community benefits charges (CBCs), and parkland requirements. With respect to improving housing supply, the Honourable Steve Clark, Minister of Municipal Affairs and Housing (MMAH) set the Provincial goal of building 1.5 million homes by 2031. To achieve this, large and fast growing municipalities have been given a housing target, and asked to develop a municipal housing pledge, and take the necessary steps to reach their target. Pickering’s target is 13,000 new homes by 2031. The Minster requests the pledge from municipalities by March 1, 2023. This report, and Council’s corresponding resolution on the matter, is considered to be the City’s Municipal Housing Pledge. The City had undertaken a Housing Study between 2019 and 2021. As a result of that Study, Council adopted the “Pickering Housing Strategy & Action Plan 2021-2031”, dated December 22, 2021, on January 24, 2022 (see Action Plan, and related Council Resolutions, Attachments #1 to #5). Based on this information, and in consideration of forecasted growth within Seaton and the City Centre Neighbourhood, staff believe the 13,000 new homes target is achievable by 2031. However, there are many factors that determine when development occurs. One of the largest factors is the market conditions that influence the housing market in a particular area. The City will undertake a variety of initiatives to facilitate this housing target. However, staff strongly encourage MMAH to obtain similar housing pledge commitments from the building community. Financial Implications: At this time, an exhaustive costing exercise has not been undertaken to fully assess the legislated elimination of, or reduction to, the payment of municipal charges (development charge/community benefits charge/parkland requirements). However, as actual building permits are issued, the exact dollar amount of lost revenue will then be calculated. Information regarding lost revenues will be presented to Council through the annual budget process and the annual “Development Charges Reserve Fund – Statement of the Treasurer for the Year Ended December 31” which reports on Development Charge activity for the year. - 54 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 3 Discussion: 1. The Minister of Municipal Affairs and Housing is asking the City to develop a Municipal Housing Pledge On October 25, 2022, the Honourable Steve Clark, Ministry of Municipal Affairs & Housing (MMAH) informed the City of Pickering, among other municipalities, about the government’s objective to get 1.5 million homes built over the next 10 years (see Minister Clark Letter, Attachment #6). To support this initiative, the Province introduced a series of legislative and non-legislative changes to “unlock more housing, streamline development approvals, remove barriers, accelerate planning, and further protect homebuyers”. In this letter, Minister Clark is asking the City of Pickering to demonstrate its commitment to accelerating housing supply by developing a Municipal Housing Pledge, and taking the necessary steps to facilitate the construction of 13,000 new homes in Pickering by 2031. There were 28 other lower and single tier municipalities that were assigned a Municipal Housing Target, ranging from a high of 289,000 for the City of Toronto, to a low of 8,000 units for Kingston and Niagara Falls. Other Durham municipalities that were assigned a Municipal Housing Target are: • Town of Ajax at 17,000; • Town of Whitby at 18,000; • City of Oshawa at 23,000; and • Municipality of Clarington at 13,000 houses. The Minister is requesting the Councils of municipalities to deliver their pledges back to MMAH by March 1, 2023. 2. The City undertook a Pickering Housing Strategy Study between 2020 and 2022 On June 15, 2020, following the consideration of Report PLN 05-20, Council directed City Development staff to undertake a comprehensive Housing Strategy Study. The purpose of the Housing Strategy Study was to: • establish the City’s role and priorities with facilitating opportunities for developing housing, affordable housing, and age-friendly housing in Pickering over the next 10 years (2021-2031); • assist Council with decision making; • provide a framework for staff in implementing its responsibilities, including those that relate to the coordination of actions with other agencies, organizations and governments; • assist in guiding residential growth within the City; • aid in the education and creation of general public awareness of what the City is doing on this issue; and • provide a mechanism to monitor progress as the City works to implement its plan. - 55 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 4 The Housing Strategy Study consisted of 3 phases: • Phase 1: Research and Gap Analysis; • Phase 2: Draft Housing Strategy and Action Plan; and • Phase 3: Recommended Housing Strategy & Action Plan. As a result of that Study, Council adopted the “Pickering Housing Strategy & Action Plan 2021-2031”, dated December 22, 2021, on January 24, 2022 (see Action Plan, Attachment #1,and related Council Resolutions #352/20, #790/22, #817/22, #956/22, Attachments #2 – #5). Reports to Council and the Phase 1, 2 and 3 Housing Reports are available on the Housing Strategy Study page of the City’s website. 3. The Pickering Housing Strategy & Action Plan is the foundation of the City’s Housing Pledge The preparation of the City’s Action Plan demonstrates the City’s commitment to taking action to increase the supply of affordable ownership and rental house within the City, including facilitating options for a variety of household sizes. The City’s Action Plan identifies 12 action items, including the following: 1. updating Pickering Official Plan policies respecting: defining affordable housing; defining housing options; maintaining a 15-year supply of land to accommodate growth and increasing the minimum short-term supply of land to 5 years; and protecting existing rental stock from conversion or demolition; 2. investigating inclusionary zoning; 3. updating policies regarding additional dwelling units; 4. enabling shared living arrangements; 5. considering reduced parking standards for affordable and or supporting housing; 6. discouraging down-zoning of higher density lands; and 7. requiring an affordability and accessibility analysis as part of a complete application. Work is underway on ‘additional dwelling’ units and will be updated to be consistent with the recent Planning Act changes, allowing a total of 3 units per lot. The Action Plan has 5 action items relating to Financial Incentives, including: 1. considering the use of City-owned land (not required for municipal purposes) first for affordable rental housing; 2. considering waiving fees or providing grants equivalent to the various charges for affordable rental, affordable ownership, and/or supportive housing developments; 3. prioritizing and facilitating approvals for affordable ownership, supportive housing, and purpose-built rental housing units; 4. considering establishing a Housing Reserve Fund under the Community Benefits Charge legislation; and 5. considering implementing a study for a Vacant Home Tax. - 56 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 5 During the recent processing of planning and building permit applications for an affordable housing home ownership development (Trillium Housing), City staff prioritized and facilitated their approvals. The City’s Community Benefits Study did not identify the use of funds for a Housing Reserve Fund. Due to the recent implementation of new Provincial legislation requiring the refund of application fees where application processing fees exceed certain timeframes, the mandatory 5-year phase-in of development charge rates established in the City’s July, 2022 by-law, and the elimination, or decrease, of municipal charges (development charges, community benefits charges, and parkland requirements) for certain eligible developments, staff do not recommend any further fee reductions or grants at this time. The Action Plan has 8 action items under “Other”, including: 1. encouraging developments with flexible space to accommodate multi-generational families; 2. connecting interested developers with experts in the management and operation of affordable, rental housing; 3. providing guidance on planning and building approvals to developers, not-for- profits, and other proponents of affordable rental, affordable ownership, and/or supportive housing; 4. sharing information with developers about funding sources to meet our housing needs; 5. advocating for the Province to establish a minimum number of accessible units within a development; 6. advocating for school boards to waive a portion of the development charge fees the collect for affordable rental housing; 7. establishing an annual monitoring plan that will update and review baseline data in the Research and Gap Analysis Report, to ensure the City’s housing goals and objectives are being met; and 8. consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work for which would include implementing the Housing Action Plan. Work is under way on the preparation of the City’s first Annual Housing Report. It is anticipated to be submitted, for Council’s information, prior to summer recess 2023. In addition to that report, staff are also preparing a Monitoring Report specifically on the development of several of our Strategic Growth Area, including the City Centre Neighbourhood, and the Kingston Mixed Corridor and Brock Mixed Node Intensification Areas. The next phase of planning for the Kingston Mixed Corridor and Brock Mixed Node Development is the preparation of a new zoning by-law, thereby eliminating the need for site-specific zoning amendments. Development in the Seaton Community is carefully monitored on an on-going basis. - 57 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 6 4. The Provincial Streamline Development Approval Fund initiative In 2022, the Province provided grant funding to eligible municipalities, via the Streamline Development Approval Fund (SDAF), in an effort to improve efficiencies within development approval processes. The SDAF has been instrumental in enabling the City to create the Pickering Resident Interface for Service Modernization (PRISM) portal, which is an electronic dashboard, where information about building permits can be viewed by applicants in real time. This project is anticipated to go live in the first quarter of this year. The SDAF has also been used as follows: 1. to hire a Senior Planner, dedicated to overseeing the consolidation of our 6 separate zoning by-laws to a single consolidated by-law, which will be accessible as an on-line tool to everyone; 2. to hire an additional Geomatics Analyst, to relieve more senior geomatics staff in keeping up with date base updates respecting new parcel fabric and addressing respecting the numerous subdivisions that are being registered; 3. to hire two planning interns, dedicated to the Annual Housing Monitoring Report and the Annual Development Monitoring Report of the Strategic Growth Areas; and 4. to ensure the staff hired under the program had appropriate, up-to-date laptops, monitors, licenses to access and utilize necessary applications and programs. 5. Growth projections The City is experiencing significant growth, particularly within the Seaton community and in the City Centre Neighbourhood. The total number of proposed units for the Seaton Community (at full buildout) is approximately 18,682 units, based on existing plans of subdivision. This total is projected to be reached by the 2041 timeframe. Furthermore, the City Centre Neighbourhood is forecasted to have an additional 4,310 units by 2031 (see Table below for approved development applications as of the end of 2022). Neighbourhood Units in 2022-2026 Units in 2027-2031 City Centre 1,203 2,433 Duffin Heights 1,104 1,007 Seaton(Lamoureaux) 1,826 1,654 Seaton(Brock-Taunton) 0 0 Seaton(Mount Pleasant) 150 300 Seaton(Wilson Meadows) 906 523 Seaton(Thompson’s Corners) 530 750 Remaining Pickering 1,614 1,021 Total 7,333 7,688 *Note that the unit count for 2022-2026 excludes units built and occupied in 2022 As indicated in the table, the overall total housing unit count is projected to be 15,021 by 2031, which exceeds the 13,000 target for Pickering. - 58 - PLN 04-23 February 6, 2023 Subject: Municipal Housing Targets and Municipal Housing Pledges Page 7 Note that the City Centre Neighourhood unit count does not take into account the residential development on OPB Realty lands, which was just approved for a zoning amendment at the January 2023 Council meeting. Based on available information, and in consideration of forecasted growth within Seaton and the City Centre Neighbourhood, and the City collectively, staff believe the 13,000 new homes target is achievable by 2031. However, there are many factors outside of the City’s control that determine when a community will be completely built as per the City’s policies and vision. One of the largest factors is the market conditions that influence the housing market in a particular area. The City will undertake a variety of initiatives to facilitate this Provincial housing target. However, staff would encourage MMAH to obtain similar housing pledge commitments from the building community. Accordingly, staff recommend Council proceed with a housing pledge of 13,000 new homes within Pickering by 2031, subject to the noted limitations. Attachments: 1. City of Pickering Housing Action Plan, 2021–2031 2. Council Resolution #352/20 3. Council Resolution #790/22 4. Council Resolution #817/22 5. Council Resolution #956/22 6. Letter from the Honourable Steve Clark, Minister of Municipal Affairs and Housing, dated October 25, 2022 Prepared By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO CR:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 59 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 48 Attachment #1 to Report PLN 04-23 5.0 Action Plan The Action Plan is shown in the table below. It contains minor textual changes from the draft presented in the Phase 2: Draft Housing Strategy & Action Plan. It also adds a new Action Item 3.8 as follows “To consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work which would include being responsible for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021”, in accordance with the January 24, 2022 Council decision. Each action is categorized according to the following themes: policy, financial incentives, and other. A timeframe and estimated cost of implementation has been identified for each action and is shown in the table below. In addition, the table identifies the gap from the Phase 1: Research and Gap Aalysis Report, March 31, 2021, that the action addresses and the City department to lead the initiative. The following provides information on each of the gaps identified in the Phase 1 Report: •Gap 1 relates to the need for housing options for: •Low and moderate income earners; •Rental and ownership housing; •Range of unit sizes; and •Accessible units; •Gap 2 relates to the need for: •Primary rental market units of all sizes •Protection of units in the primary rental market; •Accessible units in the primary rental market; •Gap 3 relates to the need for: •Home ownership housing options for moderate income earners; •Range of unit sizes; and •Accessible units; •Gap 4 are policy gaps related to housing in the City’s Official Plan that are the result of new or recent changes to provincial legislation. - 60 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 49 Timeframe Short-term ■□□ 1-5 years Medium-term □■□ 5 -10 years Long-term □□■ 10 or more years Action Gap # Addressed Lead Department Time Frame Cost 1.0 Policy 1.1 Add a definition of “affordable housing” to the City’s Official Plan which includes reference to the average purchase price and average market rent in accordance with the definition in the Provincial Policy Statement, 2020. Gap 4 City Development ■□□ $ 1.2 Add a definition of “Housing Options” to the City’s Official Plan. Gap 4 City Development ■□□ $ 1.3 Amend the City’s Official Plan to reflect the Provincial Policy Statement 2020 requirement for the municipality to maintain the ability to accommodate residential growth for a minimum of 15 years (as opposed to 10 years as currently written). Gap 4 City Development ■□□ $ Cost Estimate Low $ Under $10,000 Medium $$ $10,000 - $25,000 High $$$ Over $25,000 - 61 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 50 Action Gap # Addressed Lead Department Time Frame Cost 1.4 Consider amending the City’s Official Plan to reflect the Provincial Policy Statement 2020 option to increase from 3 to 5 years the minimum number of years to accommodate a short- term supply of residential lands, subject to the outcome of Durham Region’s Envision Durham exercise. Gap 4 City Development ■□□ $ 1.5 Add new official plan policy to protect existing rental housing stock from conversion. Gap 4 City Development ■□□ $ 1.6 Add new Official Plan policy which prohibits the demolition of existing rental housing units unless the proposed redevelopment meets specified conditions. Gap 4 City Development ■□□ $ 1.7 Consider adding new Official Plan polices to implement “inclusionary zoning” in Major Transit Station Areas, following Durham Region’s completion of the “Assessment Report”. Gap 4 City Development ■■□ $ - 62 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 51 Action Gap # Addressed Lead Department Time Frame Cost 1.8 Additional Dwelling Units: (a) Review and update the City zoning by-laws and Two- Dwelling Unit By-law to reflect the More Homes, More Choice Act changes to permit Additional Dwelling Units in a detached, semi-detached or townhouse as well as in a building or structure ancillary to a detached house, semi- detached or townhouse. (b) Consider allowing Additional Dwelling Units in rural areas subject to the capacity of well and septic systems. (c) Consider reducing or removing the City’s parking requirement for Additional Dwelling Units located in areas well served by transit. (d) Examine other existing zoning requirements that may present barriers to increasing Additional Dwelling Units within the City. Gaps 2, 4 City Development, Corporate Services (Municipal Law Enforcement) ■■□ $ 1.9 Ensure that the City’s Official Plan policies and zoning regulations do not present barriers to shared living (co-housing, co-living) arrangements in appropriate areas as-of-right. Gaps 1-3 City Development ■□□ $ - 63 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 52 Action Gap # Addressed Lead Department Time Frame Cost 1.10 Consider removing or reducing the minimum requirement for parking spaces for affordable housing and/or supportive housing and allowing developers to propose alternative parking space options. Gap 4 City Development ■□□ $ 1.11 Consider discouraging “down zoning” high and medium density residential designations to lower density residential designations. Gap 4 City Development ■□□ $ 1.12 Add an Official Plan policy requiring the submission of an Affordability and Accessibility Analysis as part of a complete application for residential development, subject to criteria. Gaps 1-3 City Development ■□□ $ 2.0 Financial Incentives 2.1 Consider establishing a corporate policy whereby surplus or underutilized City-owned lands or buildings that are not required for municipal purposes, such as for parkland, are first considered for development of affordable rental housing. Gaps 1-3 Corporate Services, Finance ■■□ $$ - $$$ 2.2 Consider waiving fees or providing a grant equivalent to certain development application fees, development charges, property taxes, and/or parkland dedication requirements, for affordable rental, affordable ownership, and/or supportive housing developments on a case-by-case basis. Gaps 1-3 Finance Department □■□ $$ - $$$ - 64 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 53 Action Gap # Addressed Lead Department Time Frame Cost 2.3 Prioritize and facilitate approvals for projects which provide affordable rental, affordable ownership, supportive housing, and purpose-built rental housing units. Gaps 1-3 City Development, Engineering, Fire ■□□ $ 2.4 Consider establishing a Housing Reserve Fund which can be funded through a special levy and/or Community Benefit Charge. Gaps 1-3 Finance □■■ $ 2.5 Consider undertaking a feasibility study for a Vacant Home Tax. Gaps 1-3 Finance □■□ $ 3.0 Other 3.1 Encourage developers to consider designing flexible spaces that can accommodate shared living or multi-generational living. Gaps 1, 3 City Development ■□□ $ 3.2 Consider connecting interested developers with experts or consultants in the field of management and operation of affordable, rental housing. Gaps 2 Economic Development, City Development ■□□ $ 3.3 Provide guidance to developers, not-for-profits and other proponents of affordable rental, affordable ownership and/or supportive housing, on the planning and building approvals processes. Gaps 1-3 City Development ■□□ $ 3.4 Share information with developers about funding and other incentives available to address the City’s housing needs. Gaps 1-3 City Development ■□□ $ - 65 - Housing Strategy Study Pickering Housing Strategy & Action Plan 2021-2031 City of Pickering December 22, 2021 54 Action Gap # Addressed Lead Department Time Frame Cost 3.5 Consider advocating for the Province to establish a minimum number of accessible units or a percentage of accessible units for major residential development. Gaps 1-3 Corporate Communications ■□□ $ 3.6 Consider advocating for the school boards to reduce, waive and/or defer their portion of Development Charges for affordable rental housing. Gaps 1, 2 Corporate Communications ■□□ $ 3.7 Establish a Monitoring Plan that will annually update and review the baseline data set established in the Research and Gap Analysis Report, March 31, 2021, to ensure goals and objectives of the Housing Strategy are being met. Gaps 1-4 City Development ■□□ $ 3.8 To consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work which would include being responsible for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021. Gaps 1-4 “The Action Plan consists of themed actions – policy, financial incentives, and other.” - 66 - Attachment #2 to Report PLN 04-23 Legislative Services Division Clerk’s Office Directive Memorandum July 6, 2020 To: Kyle Bentley Director, City Development & Chief Building Official From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on June 29, 2020 Director, City Development & CBO, Report PLN 05-20 Pickering Housing Strategy Study and Association of Municipalities of Ontario Report titled “Fixing the Housing Affordability Crisis, Municipal Recommendations for Housing in Ontario” Council Decision Resolution #352/20 1.That City Development staff undertake a study to prepare a comprehensive housing strategy generally as outlined in Report PLN 05-20, with Staff reporting back to Council in six months with a status update and a final completion study report being completed and presented to Council no later than June 2021; and, 2.That the staff review and comments contained in Report PLN 05 -20 on the Association of Municipalities of Ontario Report titled “Fixing the Ho using Affordability Crisis, Municipal Recommendations for Housing in Ontario”, be received. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer - 67 - Attachment #3 to Report PLN 04-23 Legislative Services Division Clerk’s Office Directive Memorandum February 1, 2022 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on January 24, 2022 Director, City Development & CBO, Report PLN 02-22 Pickering Housing Strategy Study Recommended Pickering Housing Strategy, Phase 3 Report Council Decision Resolution #790/22 1.That Council approve the Phase 3: Recommended Housing Strategy & Action Plan, December 22, 2021, as the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021, save and except that a new Action Item 3.8 be added as follows “To consider adding a dedicated function, similar to an Office of Affordability, within the City, the scope of work which would include being responsible for implementing the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021”; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the Pickering Housing Strategy & Action Plan 2021-2031, December 22, 2021. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer - 68 - Attachment #4 to Report PLN 04-23 Legislative Services Division Clerk’s Office Directive Memorandum March 4, 2022 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on February 28, 2022 Corr. 14-22 Jake Lawrence, Chair, Housing Affordability Taskforce Re: Report of the Ontario Housing Affordability Taskforce Council Decision Resolution # 817/22 1.That Corr. 14-22, from Jake Lawrence, Chair, Housing Affordability Taskforce, regarding the Report of the Ontario Housing Affordability Taskforce, be received; and, 2.That Corr. 14-22 be referred to the Director, City Development & CBO for consideration as part of the Pickering Housing Strategy and Action Plan. Please take any action deemed necessary. A copy of the original correspondence is attached for your reference. Susan Cassel Copy: Chief Administrative Officer - 69 - Attachment #5 to Report PLN 04-23 Legislative Services Division Clerk’s Office Directive Memorandum June 30, 2022 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on June 27, 2022 Director, City Development & CBO, Report PLN 34-22 April 25, 2022 Notice of Motion - Reporting of Affordable Housing Pickering Housing Strategy & Action Plan 2021-2031 Council Decision Resolution #956/22 1.That Report PLN 34-22 of the Director, City Development & CBO, providing a response to Council’s April 25, 2022 Notice of Motion – Reporting of Affordable Housing, be received for information; 2.That Council authorize staff to report to Council, annually, on the results of tracking affordable and rental housing within the City, including existing, approved, and/or pending private rental apartment buildings, through the annual Housing Monitoring Report, in accordance with Action Item 3.7 of the January 24, 2022 Council-approved Pickering Housing Strategy & Action Plan 2021-2031; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer - 70 - Attachment #6 to Report PLN 04-23 Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000 234-2022-4625 October 25, 2022 Clerk City of Pickering 1 The Esplanade Pickering Ontario L1V 6K7 Subject: Municipal Housing Targets and Municipal Housing Pledges City of Pickering: 13,000 Dear Susan Cassel, Our government is taking bold and transformative action to get 1.5 million homes built over the next 10 years. To help fulfill this commitment, we have announced and are implementing More Homes Built Faster: Ontario’s Housing Supply Action Plan 2022-23. This plan includes a suite of legislative and non-legislative changes across government that will help unlock more housing, streamline development approvals, remove barriers, accelerate planning, and further protect homebuyers and owners. To support the new action plan, we have introduced the More Homes Built Faster Act, 2022, which, if passed, would ensure that cities, towns, and rural communities grow with a mix of ownership and rental housing types that meet the needs of all Ontarians. To achieve the goal of building 1.5 million homes, large and fast-growing municipalities, including yours, are being assigned a Municipal Housing Target. While municipalities have taken significant steps in increasing their housing supply, Ontario needs an unprecedented amount of housing to meet current demand and that of generations to come. Our government requires a commitment from our municipal partners to do their part in providing housing for future population growth. To implement the 1.5 million homes target I am asking the City of Pickering to demonstrate its commitment to accelerating housing supply by developing a Municipal Housing Pledge and take the necessary steps to facilitate the construction of 13,000 new homes in your community by 2031. I ask that you bring this letter to the attention of your Head of Council so that your municipality is positioned to deliver its pledge to me, the Minister of Municipal Affairs and Housing, by the March 1, 2023, deadline. See the info sheet attached to this letter for information and considerations in developing a Municipal Housing Pledge. - 71 - Pledges will provide important information that showcase the strategies and actions that municipalities choose to adopt in order to prioritize and accelerate housing. Our government intends to use your pledges to monitor and track progress so we can continue to play a role in supporting municipalities and removing barriers to housing development. Our government recognizes the key role that municipalities will play in implementing Municipal Housing Targets through their Municipal Housing Pledges and know that you share the desire to bring more housing to the people of Ontario. We are committed to addressing the policy and implementation barriers you may encounter as you develop your pledges and I encourage you to reach out to Wendy Ren, Executive Lead, Municipal Policy/Program Collaboration, at Wendy.Ren@ontario.ca or 437-995-7094, if you have any questions, comments, or suggestions. I look forward to working together to increase housing supply for all Ontarians. Sincerely, Steve Clark Minister Encl. c: The Honourable Michael Parsa, Associate Minister of Housing Kate Manson-Smith, Deputy Minister Ryan Amato, Chief of Staff, Minister’s Office Joshua Paul, Assistant Deputy Minister, Housing Division - 72 -   Info Sheet: Considerations in Developing Municipal Housing Pledge The pledge is not intended to be a land-use planning document, and its development should not require external technical expertise. The format and language used in the pledge should be accessible to the general public. The pledge is intended to be approved by municipal councils and should help codify Council’s commitment to meeting their municipal housing target. Municipalities can leverage new and existing policy tools as they develop housing pledges and work towards their housing targets. Below is a non-exhaustive list of potential strategies and actions that municipalities may include in developing their housing pledges. There may be additional opportunities based on local circumstances and the Province is interested in hearing about those ideas and creative solutions.  Strategies to encourage and promote gentle intensification to enable and expedite additional residential units in existing residential areas  Outline ways in which funding under provincial programs, such as the Streamline Development Approval Fund (SDAF) or Municipal Modernization Program (MMP), has been used to streamline existing municipal development approval processes  Information on municipal development approval timelines and whether municipalities are being appealed for non-decisions  Identify potential measures where current lack of infrastructure capacity (e.g., water/wastewater servicing) may limit future housing development  Strategies to use municipal surplus lands  Commitment to plan for, fund, and approve (where applicable) specific critical municipal infrastructure to support growth and new housing (e.g., water, wastewater, transit etc.), which may include expanded capacity as well as fully new facilities/assets  Priorities for strategic and site-specific planning decisions to expedite housing in priority areas (e.g., around transit stations and in transit-serviced areas)  Update zoning by-laws to permit a greater range of housing to be built without the need for costly and lengthy rezoning applications  Municipalities may also consider existing tools such as the Community Infrastructure and Housing Accelerator, Community Planning Permit System, Major Transit Station Areas, and Protected Major Transit Station Areas. Below are some of the potential components of a municipal housing pledge. Municipalities are free to choose, alter, or add any new components that seem reasonable. Pledges can be represented in the form of plain text, tables, charts, maps, or a combination of them.  Municipal Housing Target - 73 -  Planned and proposed Municipal Initiatives  Initiative Owner and Additional Stakeholders  Context and Description of How Initiative Accelerates Housing  Number of units per initiative and housing type  Considerations (Barriers, Implementation, Risks, etc.)  Potential Mitigation Strategies and Proposal to Accelerate Housing  Potential Reporting and Monitoring Measures The deadline for municipalities to submit housing pledges to the Minister of Municipal Affairs and Housing is March 1, 2023. Municipal housing pledges are intended to be public documents and it’s anticipated that municipalities will post them online. Municipalities can contact Ministry staff with any questions and for clarification. - 74 -