HomeMy WebLinkAboutCLK 02-23Report to Council
Report Number: CLK 02-23
Date: January 23, 2023
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2023 Current Pre-Budget Approval
- Legislative Services
- File: A-1440
Recommendation:
1. That Report CLK 02-23, regarding pre-budget approval for the 2023 Current Budget, be
received;
2. That pre-budget approval be provided for the hiring of one Legislative Coordinator within
the Legislative Services Division of the Corporate Services Department, with a start date
of March 1, 2023, and that the cost of $112,835 be included in the Legislative Services
2023 Budget for Accounts Salaries & Wages (10410.501000) and Employee Benefits
(10410.501020); and,
3. That the appropriate City of Pickering officials be authorized to take the necessary action
to give effect thereto.
Executive Summary: Legislative Services currently has a staff complement of seven
employees including the City Clerk. Due to the current workload, the need for enhancements
for certain policies and processes, as well as future projects that the Clerk’s Office will be
responsible for undertaking, additional staff compliment is required.
As part of the 2023 Budget process, it was intended to include two new positions within
Legislative Services to provide the necessary additional staff complement to carry out the
functions and responsibilities of the Division, however, due to a recent resignation, the new
Legislative Coordinator position is now required in advance of the 2023 Budget approval
process.
Financial Implications: The total amount being requested for this position is $112,835. It
should be noted that Legislative Services currently has vacancy savings due to a maternity
leave within the Division resulting in a net budget increase of 7/10ths of one percent for the
2023 Budget.
Discussion: In September 2022, the position of Coordinator, Records & Elections became
vacant due to a maternity leave. The positon was backfilled with an Acting employee, however
in late December 2022, the Acting employee accepted a new position with Fire Services,
creating a vacancy within Legislative Services once again.
CLK 02-23 January 23, 2023
Subject: 2023 Current Pre-Budget Approval Page 2
With an anticipated return date from the maternity leave of September 2023, backfilling the
Coordinator, Records & Elections, for a period of only six months or less will make it difficult to
attract the appropriate skill set required to fulfill the duties of the role , given the short timeframe
and temporary nature of the contract. In an effort to ensure business continuity, and to provide
the support required within the Division going forward, instead of attempting to fill the Records
& Elections positon with another Acting employee for six months or less, staff are seeking pre-
budget approval to hire a new Legislative Coordinator as a full-time, permanent employee.
The new Legislative Coordinator will provide much needed assistance in the Clerk’s Office to
focus on policy work, recommend and develop process improvements within L egislative
Services, lead special projects, accommodate service delivery growth and provide backup
support to both the Committee Coordinator and Coordinator, Records & Elections. In an
election year, the Legislative Coordinator would also provide additional support in the
administration of the Municipal Election.
Due to the current maternity leave in Legislative Services, and in order to support the ongoing
work and effectively carry out the responsibilities of the Division, staff are seeking pre-budget
approval to increase the staff compliment by one with the hiring of a new Legislative
Coordinator ahead of the 2023 Current Budget process.
Attachments:
Not Applicable.
Prepared By: Approved/Endorsed By:
Susan Cassel Paul Bigioni
City Clerk Director, Corporate Services & City
Solicitor
Approved/Endorsed By:
Stan Karwowski
Director, Finance & Treasurer
Original Signed By:Original Signed By:
Original Signed By:
CLK 02-23 January 23, 2023
Subject: 2023 Current Pre-Budget Approval Page 3
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By: