HomeMy WebLinkAboutENG 01-23 Report to
Executive Committee
Report Number: ENG 01-23
Date: January 9, 2023
From: Richard Holborn
Director, Engineering Services
Subject: Quotation No. Q2022-19
- Construction of Two Basketball Facilities
- File: A-1440
Recommendation:
1. That Quotation No. Q2022-19 for Construction of Two Basketball Facilities in Usman
Green and Canadian Green, as submitted by Mianco Group Inc. in the total quotation
amount of $121,856.38 (HST included) be accepted;
2. That the total gross project cost of $141,000.00 (HST included), including the quotation
amount, a contingency and other associated costs, and the total net project cost of
$126,975.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $126,975.00 as follows:
a) the sum of $40,000.00 available budget in capital project C10320.2212 as
approved in the 2022 Parks Capital Budget to be funded from the Reserve Fund –
Parkland be increased to $62,269.00;
b) the sum of $45,000.00 available budget in capital project C10320.2214 as
approved in the 2022 Parks Capital Budget to be funded from the Reserve Fund –
Parkland be increased to $64,706.00; and,
4. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: Usman Green is located in the Brock Ridge Neighbourhood, directly
east of the Pickering Islamic Centre. Canadian Green is located in the Duffin Heights
Neighbourhood, on Tillings Road, at the west end of Zents Drive. The residents of these two
neighbourhoods requested additional play features be added to these village greens. After
staff reviewed the space available within each village green, it was determined that basketball
facilities would be suitable in these locations.
As part of the 2022 Parks Capital Budget, $40,000.00 was approved for the installation of a
basketball play area in Usman Green and $45,000.00 was approved for the installation of a
basketball play area in Canadian Green.
Quotation No. Q2022-19, for the Construction of Two Basketball Facilities, was advertised on
the City’s Bids & Tenders portal on September 30, 2022 and closed on October 13, 2022 with
ENG 01-23 January 9, 2023
Subject: Quotation No. Q2022-19
Construction of Two Basketball Facilities Page 2
four bidders responding. The lowest compliant bid of $121,856.00 (HST included) submitted by
Mianco Group Inc. is recommended for approval. The total gross project cost which includes
the quotation amount, a contingency and other associated costs, is estimated at $141,000.00
(HST included) and the total net project cost is estimated at $126,975.00 (net of HST rebate).
Financial Implications
1. Quotation Amount
Quotation No. Q2022-19
Usman Green
Canadian Green
Subtotal
$52,850.00
54,987.50
107,837.50
HST (13%) 14,018.88
Total Gross Quotation Amount $121,856.38
2. Estimated Individual Project Cost Summaries
Quotation No. Q2022-19 – Usman Green – Basketball Facility $52,850.00
Associated Costs
Materials Testing 2,000.00
Construction Contingency (12%) 6,342.00
Total (Usman Green) $61,192.00
HST (13%) 7,955.00
Total Gross Project Cost (Usman Green) $69,147.00
HST Rebate (11.24%) (6,878.00)
Total Net Project Cost (Usman Green) $62,269.00
Quotation No. Q2022-19 – Canadian Green – Basketball Facility $54,988.00
Associated Costs
Materials Testing 2,000.00
Construction Contingency (12%) 6,599.00
Total (Canadian Green) $63,587.00
HST (13%) 8,266.00
Total Gross Project Cost (Canadian Green) $71,853.00
HST Rebate (11.24%) (7,147.00)
Total Net Project Cost (Canadian Green) $64,706.00
ENG 01-23 January 9, 2023
Subject: Quotation No. Q2022-19
Construction of Two Basketball Facilities Page 3
3. Estimated Combined Project Cost Summary
Quotation No. Q2022-19 – Construction of Two Basketball Facilities
– Usman Green and Canadian Green
$ 107,838.00
Associated Costs 4,000.00
Construction Contingency (12%) 12,941.00
Sub Total $124,779.00
HST (13%) 16,221.00
Total Gross Project Cost $141,000.00
HST Rebate (11.24%) (14,025.00)
Total Net Project Cost $126,975.00
4. Approved Source of Funds
Location Expense Code Source of Funds Budget Required
Usman Green
Canadian Green
C10320.2212.01-
504700
C10320.2214.01-
504700
RF – Parkland
RF - Parkland
$40,000.00
$45,000.00
$62,269.00
$64,706.00
Net project cost (over) under approved funds – Usman Green ($22,269.00)
Net project cost (over) under approved funds – Canadian Green ($19,706.00)
Discussion: Usman Green is located in the Brock Ridge Neighbourhood, at 2325P Usman
Road, directly east of the Pickering Islamic Centre. Canadian Green is located in the Duffin
Heights Neighbourhood, at 2560P Tillings Road, at the west end of Zents Drive. Both village
greens currently have a children’s playground, a shade structure with seating, walking paths
and some open green space for informal play. As both of these neighbourhoods have a high
contingent of children, the residents requested that additional play features be added to these
village greens. Staff determined that basketball facilities would be a suitable fit in both of these
locations, to provide additional play opportunities for the older children, teens and adults.
As part of the 2022 Parks Capital Budget, $40,000.00 was approved for the installation of a
basketball play area in Usman Green and $45,000.00 was approved for the installation of a
basketball play area in Canadian Green.
The work to be completed in Quotation No. Q2022-19 includes the following items for Usman
Green: construction of an asphalt pad, installation of a basketball pole, backboard, hoop and
net, line painting, extension of the existing decorative iron fence to enclose the space from the
street, relocation of a storm catch basin and associated site grading and restoration. The
quotation also includes following items for Canadian Green: construction of an asphalt pad,
ENG 01-23 January 9, 2023
Subject: Quotation No. Q2022-19
Construction of Two Basketball Facilities Page 4
installation of a basketball pole, backboard, hoop and net, line painting, construction of an
armourstone retaining/seat wall, poured concrete pad with additional benches, and associated
site grading and restoration.
Quotation No. Q2022-19, for the Construction of Two Basketball Facilities, was advertised on
the City’s Bids & Tenders portal on September 30, 2022 and closed on October 13, 2022 with
four bidders responding. The lowest compliant bid of $121,856.00 (HST included) submitted by
Mianco Group Inc. is recommended for approval. The total gross project cost which includes
the quotation amount, a contingency and other associated costs, is estimated at $141,000.00
(HST included) and the total net project cost is estimated at $126,975.00 (net of HST rebate).
Award of Q2022-19 to Mianco Group Inc., will be conditional upon receiving the City's Health &
Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board,
Certificate of Insurance and requisite approvals. The previous work experience and references
of Mianco Group Inc. have been reviewed and deemed to be acceptable. Mianco Group were
recently awarded the contract for Tender No. T2022-12 for Breezy Drive/Sunrise Avenue
Storm Sewer Outfall Reconstruction as well.
Upon careful examination of all quotations and relevant documents received, the Engineering
Services Department recommends acceptance of the lowest compliant bid submitted by
Mianco Group Inc. for Quotation No. Q2022-19 in the amount of $121,856.00 (HST included),
and the total net project cost of $126,975.00 (net of HST rebate) be approved.
Attachments:
1. Location Map
ENG 01-23 January 9, 2023
Subject: Quotation No. Q2022-19
Construction of Two Basketball Facilities Page 5
Prepared By: Approved/Endorsed By:
Original signed by: Original signed by:
Arnold Mostert Richard Holborn, P. Eng.
Manager, Landscape & Parks Development Director, Engineering Services
Original signed by: Original signed by:
Cathy Bazinet Kristine Senior, CPA, CA
Manager, Procurement Deputy Treasurer
AM:mjh
Recommended for the consideration
of Pickering City Council
Original signed by:
Marisa Carpino, M.A.
Chief Administrative Officer
Attachment #1 to Report ENG 01-23