HomeMy WebLinkAboutCLK 05-22 Report to
Executive Committee
Report Number: CLK 05-22
Date: September 6, 2022
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2023 Committee and Council Meeting Schedule
-File: A-1440
Recommendation:
1.That the 2023 Committee and Council Meeting Schedule appended as Attachment No. 1
to Report CLK 05-22 be approved; and,
2.That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
Executive Summary: In accordance with Section 238(2) of the Municipal Act, 2001, S.O
2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place
and proceedings of meetings and the procedure by-law shall provide for public notice of
meetings.
To comply with the provisions of the Municipal Act and Procedure By-law 7926/22, the 2023
Committee and Council Meeting Schedule is presented to Council for approval.
Financial Implications: There are no financial implications associated with this Report or
the adoption of the 2023 Meeting Schedule.
Discussion: In the spirt of openness, transparency and accountability, the
adoption and posting of the annual Committee and Council Meeting dates is an important
exercise to ensure as much advance notice is provided to the public for upcoming Committee
and Council Meetings.
Section 04.02 of the Procedure By-law provides for all regular meetings of Council to be held
on the fourth Monday of each month at 7:00 pm and if a Council Meeting falls on a public or
civic holiday, the Council shall meet at the same hour on the next following day, which is not a
public or civic holiday, unless otherwise provided by resolution of the Council.
Section 04.05 states the Executive Committee shall meet on the first Monday of each month at
2:00 pm, and the Planning & Development Committee shall meet on the first Monday of each
month at 7:00 pm, unless otherwise provided by resolution of the Council.
Every effort has been made to adhere to the above noted provisions of the Procedure By-law
and any variances or adjustments are due to statutory holidays and/or significant events or
-aft;of-
Pl(KERJNG
CLK 05-22 September 6, 2022
Subject: 2023 Committee and Council Meeting Schedule Page 2
dates. In addition to regular Committee and Council meetings, and in coordination with
Community Services Staff, a date has been included for the annual Civic Awards Ceremony
being May 15, 2023.
In coordination with the Director, Finance & Treasurer, budget meeting dates have been
scheduled for April 13 and 14, 2023. The last recession was in 2009 and the City’s budget for
that year was a recessionary budget that reflected Federal and Provincial grant
announcements. By scheduling the budget meeting dates in April, it will enable the City’s 2023
budget to include any and all capital grant announcements which senior levels of government
may announce. With the potential review of large scale capital projects for the new Council,
this will allow staff to plan accordingly.
Education and Training Sessions, In-Camera meetings, and other Special Council meetings
are not included in the schedule, however these meetings can be called by the Mayor if
required. Statutory holidays have been included on the Meeting Schedule for ease of
reference.
Once approved by Council, the Meeting Schedule dates will be posted on the City’s Event
Calendar and circulated to Members of Council and Staff in accordance with Standard
Operating Procedures.
Attachments:
1.2023 Committee and Council Meeting Schedule
Prepared By: Approved/Endorsed By:
Susan Cassel Paul Bigioni
City Clerk Director, Corporate Services & City Solicitor
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
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Committee Meeting Budget
Council Meeting
December
May June July August
Civic Awards
Statutory Holidays
September October November
January February March April
2023 Committee & Council Meeting Schedule
Attachment #1 to Report CLK 05-22
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