HomeMy WebLinkAboutAugust 18, 2022 - Special Council
Special Council Meeting Agenda
August 18, 2022
Hybrid Electronic Meeting
Council Chambers
5:30 pm
Members of the public may attend the meeting in person, or may observe the meeting
proceedings by viewing the livestream. A recording of the meeting will also be available
on the City’s website following the meeting.
Page
1. Roll Call
2. Disclosure of Interest
3. Delegations
Members of the public looking to provide a verbal delegation to Members of Council for
items listed under Section 4 of the agenda, may do so either in person, or through a
virtual audio telephone connection into the meeting. For more information, and to register
as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation
form or email clerks@pickering.ca.
The list of delegates who have registered to speak will be called upon one by one by the
Chair in the order in which they have registered. A maximum of 10 minutes shall be
allotted for each delegation.
Please be advised that your name and address will appear in the public record and will
be posted on the City’s website as part of the meeting minutes.
4. Matters for Consideration
4.1 Director, Finance & Treasurer, Report FIN 14-22
Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project
Recommendation:
1. That Council approve the following three recommendations related to the
Pickering Soccer Dome enhancement project:
a) That pre 2023 Capital Budget be established for the construction of
four Pickleball Courts and minor facility enhancements for a cost of
$820,000 (Net of HST) and this cost be funded from a transfer from
the Rate Stabilization Reserve (Account 8007);
b) That Council delegate the authority to award contracts with terms and
conditions satisfactory to the Director, Operations and the Director,
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
1
Special Council Meeting Agenda
August 18, 2022
Hybrid Electronic Meeting
Council Chambers
5:30 pm
Finance & Treasurer with the total value of the contracts not to
exceed $820,000 (Net of HST) related to Recommendation 1 a) and
that the awarding of the contracts be in compliance with applicable
senior government trade legislation; and,
c) That Council approve the waiving of the Purchasing Policy related to
the procurement of goods and services related to Recommendation 1
a) and b) where it is in the community’s best interest to fast track the
purchase of goods and services in order to meet the project
timeframe;
2. That Council grant the Director, Operations and the Director, Finance &
Treasurer the authority to undertake the major repairs to the Pickering
Soccer Dome, pursuant to the Purchasing Policy Section 12.01
(Emergency Purchase), for the sole purpose of restoring the level of
service/functionality for the benefit of the Pickering residents and all of
the costs be funded from the proceeds of the insurance claim and any
revenue shortfall be funded by a transfer from the Rate Stabilization
Reserve (Account 8007):
a) That the contract for the construction and installation of the soccer
dome be awarded to the Farley Group for a cost of $1,425,000 (Net
of HST);
b) That the contract for the construction and installation of the soccer turf
field in the amount of $575,000 (Net of HST), be awarded to Pro-Tech
Turf Solutions;
c) That, in accordance with Purchasing Policy Item 10.03 (c),
Independent Project Managers be retained to provide project
management services for a cost not to exceed $75,000 (Net of HST)
on a schedule of rates acceptable to the Director, Operations and the
Director, Finance & Treasurer;
d) That the Director, Operations and Director, Finance & Treasurer be
authorized to spend an additional $290,000 (Net of HST), for
unforeseen or unanticipated repair expenditures and that the
insurance carrier be requested to finance these costs and any
revenue shortfall be funded from the Rate Stabilization Reserve;
3. That the Director, Finance & Treasurer be authorized to pursue full cost
recovery (including insurance and, if necessary, the use of legal
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Special Council Meeting Agenda
August 18, 2022
Hybrid Electronic Meeting
Council Chambers
5:30 pm
resources) from the insurance carrier for all of the expenditures as
reflected in Recommendation 2;
4. That the Agreement between the City of Pickering and Pickering Football
Club, as set out in Attachment 1 to this Report, be approved subject to
minor revisions acceptable to the Director, Corporate Services & City
Solicitor and the Chief Administrative Officer, and that the Mayor and
City Clerk be authorized to execute same; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
4.2 Director, Community Services, Report CS 18-22 14
Community Event Request -Corn Roast
-Request to Permit Esplanade Park
Recommendation:
1. That Council authorize staff to issue a park permit for the use of
Esplanade Park by the Office of MPP Peter Bethlenfalvy on Saturday,
September 17, 2022 and the rain date of Saturday, September 24,
2022 for the purpose of hosting a Community Corn Roast for local
volunteers, subject to terms and conditions satisfactory to the
Director, Community Services and the Chief Administrative Officer;
and,
2. That the appropriate officials of the City of Pickering be authorized to
take the necessary action to give effect hereto.
4.3 Election Sign By-law Review
5. By-laws
5.1 By-law 7959/22 17
Being a by-law to amend By-law 7591/17, which regulates election signs in the
City of Pickering. [Refer to Item 4.3]
6. Confirmation By-law
7. Adjournment
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Report to Council
Report Number: FIN 14-22
Date: August 18, 2022
From: Stan Karwowski
Director, Finance & Treasurer
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project
-File: A-1000-001
Recommendation:
1. That Council approve the following three recommendations related to the Pickering
Soccer Dome enhancement project:
a) That pre 2023 Capital Budget be established for the construction of four
Pickleball Courts and minor facility enhancements for a cost of $820,000 (Net of
HST) and this cost be funded from a transfer from the Rate Stabilization Reserve
(Account 8007);
b) That Council delegate the authority to award contracts with terms and conditions
satisfactory to the Director, Operations and the Director, Finance & Treasurer
with the total value of the contracts not to exceed $820,000 (Net of HST) related
to Recommendation 1 a) and that the awarding of the contracts be in
compliance with applicable senior government trade legislation; and
c) That Council approve the waiving of the Purchasing Policy related to the
procurement of goods and services related to Recommendation 1 a) and b)
where it is in the community’s best interest to fast track the purchase of goods
and services in order to meet the project timeframe;
2. That Council grant the Director, Operations and the Director, Finance & Treasurer the
authority to undertake the major repairs to the Pickering Soccer Dome, pursuant to the
Purchasing Policy Section 12.01 (Emergency Purchase), for the sole purpose of
restoring the level of service/functionality for the benefit of the Pickering residents and
all of the costs be funded from the proceeds of the insurance claim and any revenue
shortfall be funded by a transfer from the Rate Stabilization Reserve (Account 8007):
a) That the contract for the construction and installation of the soccer dome be
awarded to the Farley Group for a cost of $1,425,000 (Net of HST);
b) That the contract for the construction and installation of the soccer turf field in the
amount of $575,000 (Net of HST), be awarded to Pro-Tech Turf Solutions;
c) That, in accordance with Purchasing Policy Item 10.03 (c), Independent Project
Managers be retained to provide project management services for a cost not to
- 1 -
FIN 14-22 August 18, 2022
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project Page 2
exceed $75,000 (Net of HST) on a schedule of rates acceptable to the Director,
Operations and the Director, Finance & Treasurer;
d) That the Director, Operations and Director, Finance & Treasurer be authorized to
spend an additional $290,000 (Net of HST), for unforeseen or unanticipated
repair expenditures and that the insurance carrier be requested to finance these
costs and any revenue shortfall be funded from the Rate Stabilization Reserve;
3. That the Director, Finance & Treasurer be authorized to pursue full cost recovery
(including insurance and, if necessary the use of legal resources) from the insurance
carrier for all of the expenditures as reflected in Recommendation 2;
4. That the Agreement between the City of Pickering and Pickering Football Club, as set
out in Attachment 1 to this Report, be approved subject to minor revisions acceptable to
the Director, Corporate Services & City Solicitor and the Chief Administrative Officer,
and that the Mayor and City Clerk be authorized to execute same; and
5. That the appropriate City of Pickering officials be authorized to take the necessary
action to give effect hereto.
Executive Summary: On January 16 and 17 of this year, the City of Pickering was
blanketed with approximately 55 centimeters (21.6 inches) of snow. It was more snowfall than
Pickering had experienced in January, February and March 2021 combined. The result of this
snowfall was that the collapse of the soccer dome on January 17, 2022. The contractor hired
by the insurance carrier decided to wait until after the snow and ice had melted before inflating
the dome. On the week of April 11th, Farley Air Domes started to inflate the dome.
Unfortunately, there was either a hole in the roof or one of the roof panels had a weakened
seal that caused the roof to collapse a second time. When the roof fell the second time, it hit a
fire hose cabinet that caused extensive flooding and damaged the turf field. At this current
time, City staff have determined that both the dome roof and turf field must be replaced.
To borrow a phrase from the current COVID period, senior City staff working with the
Executive of the Pickering Football Club have adopted the strategy of “Build Back Better”. The
result of this philosophy is reflected in Recommendation 1, whereby staff are now seeking
Council’s approval to change the soccer pitch field configuration resulting in the creation of
additional space to construct a permanent hard surface court that will accommodate four
pickleball courts & futsal courts and a mobile stage. Specifically, the four pickleball courts will
be available for eight hours per day, five days per week resulting in approximately 6,720
additional pickleball court hours per year.
Recommendation 2 provides senior staff the authority to start the “rebuild process” by
awarding contracts while the insurance funding details and/or responsibilities are finalized.
Recommendation 3 is seeking Council approval to amend the 2014 provisional agreement to
reflect the addition of the pickleball courts and the delivery of public pickleball programming.
Included in this agreement is also the change where the City will now retain 100 per cent of the
outdoor naming/advertising rights revenues related to the Pickering Soccer Centre to help
offset the enhancement cost of $820,000. The new dome roof and field have an estimated life
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FIN 14-22 August 18, 2022
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project Page 3
of approximately 25 years providing the opportunity to now market or sell the naming rights for
this time period.
Financial Implications: The cost of four pickleball courts and enhancements is estimated to
be $820,000 (Net of HST) funded from the Rate Stabilization Reserve. This reserve is in a
strong fiscal position and can accommodate this expenditure amount. There is an opportunity
to either partially or fully recover this cost by pursuing naming rights for this building.
Over several months, senior staff have been working with the insurance company to obtain
the “green light” to start the “rebuild process”. The key principle is to “rebuild like for like”.
The existing dome was around eight years old and there have been product improvements
during this time period. The insurance company has been provided with all of the
documentation related for the replacement of the dome roof and turf field. The insurance
company is now reviewing these documents and senior staff are waiting for their comments
and/or decisions.
During our many meetings and conversations with the insurance carrier, the issue of the
potential damage currently hidden by the collapsed roof has also been discussed. Until the old
dome roof is removed, City staff won’t know if there has been any damage to the HVAC, turf
field base or any other equipment. Recommendation 2 d) provides staff the authority to
continue to work on the project to meet the project timeline and to fund those unforeseen
expenditures and pursue cost recovery against the insurance company.
Recommendation 3 provides the Treasurer the formal authority to pursue full cost recovery
from the insurance company for all of the “rebuild” costs associated with Recommendations 2
a), b), c) and d). Included in Recommendation 3, as a measure of last resort, is the authority
to apply legal pressure to achieve the City’s financial goal of 100% cost recovery for all of the
costs under Recommendation 2.
Discussion: The project consists of two major components: 1) construction of four
pickleball courts on a new multi-purpose hardcourt & minor enhancements; and 2) facility
“rebuild.” Recommendation 1 is specific to the construction of four pickleball courts and minor
enhancements and Recommendation 2 is focused on the required approvals for the facility
“rebuild”. The common denominator for both components is the soccer dome facility and the
goal to have the building fully operational by March 1, 2023.
On January 17, 2022, the Pickering soccer dome roof collapsed due to a multi-day snow
event. This large snowfall was described in the news media “as a 50 year snow storm”. There
were approximately 18 other domes in Ontario that collapsed during this snow storm.
After the dome roof collapsed, the insurance provider’s first priority was to remove the snow
and ice that had accumulated on the collapsed dome fabric in advance of re-inflation of the air
supported structure. Despite their best efforts of the insurance company’s contractor the
continuous winter weather conditions, forced them to postpone the process until the spring.
Once weather conditions allowed the specialist dome contractor was able to make field repairs
to the dome fabric in advance of a full re-inflation.
- 3 -
FIN 14-22 August 18, 2022
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project Page 4
On Easter week, the dome was re-inflated. Unfortunately, due to wind conditions and a
combination of unforeseen weakness in the fabric and seals, the dome was unable to sustain
pressure and collapsed on April 16, 2022. When the roof collapsed the second time, it struck
and dragged across a fire hose cabinet causing a pipe fracture below grade that flooded the
field turf. A recent on-site visual inspection has now revealed that mould is now forming on
sections of the collapsed roof fabric.
After the roof collapsed a second time, the option of repairing the roof was investigated. The
outside contractor provided a quote of approximately $850,000, however, the contractor for
this project would not provide a warranty or guarantee for their workmanship. This option was
not acceptable to City staff for obvious reasons.
During the last six weeks, senior staff working with the insurance company adjuster have
obtained two price quotes for the dome replacement. The City hired a “Dome Consultant” to
undertake a full comparison of the two proposals with the principle of ensuring that both bids
provide or meet the functionality of the previous dome roof. In other words, the project goal for
this stage is “Like for Like.”
The City’s outside consultant is recommending that the City accept the “Farley Group” quote
and his report was forwarded to the insurance company. Recommendation 2 a) asks Council
to award the dome roof replacement contract to “Farley Group”. The insurance company has
hired their own dome consultant and they are now reviewing the City’s information and
documentation. City staff are cautiously optimistic that, within the near future, the insurance
carrier may approve the expenditure for the full amount. However, in order for the building to
be ready on March 1, 2023, the contract for the dome replacement has to be issued
immediately.
City staff have also been working with the insurance carriers adjuster for the replacement of
the turf field. The City has provided one quote to the insurance company and is waiting for their
response. The insurance company has been trying to obtain a second price quote, however,
has experienced challenges. Recommendation 2 b) is asking Council to grant staff the
authority to award the turf field contract in order for the dome to be operational by March 1,
2023. While it may appear that the City has the luxury of time, (six months), staff are
concerned that production timelines along with “supply chain challenges” and the availability of
contractors impacting the project timetable.
Recommendation 2 c), provides staff the authority to hire Independent Project Managers (IPM)
to help facilitate the reconstruction of the new soccer dome. IPM is familiar with the soccer
dome due to the fact the City hired the firm to help manage the original construction. Their
familiarity with the original project and its challenges is a benefit to the City as IPM will
quarterback the entire “re-build” and enhancement phase of the project. Recommendation 2
d), provides staff the authority and funding resources to overcome any unforeseen challenges
related to damaged equipment or other damage that can’t be seen or currently identified due to
the fact the old dome roof is resting on the ground.
Staff are seeking the authorization to fast track the purchasing process and awarding of the
various contracts as related to Recommendations 2 through Sections 1.20 and 12.01
(Emergency Purchase) of the Purchasing Policy. The Purchasing Policy definition of an
emergency includes a threat to safety and property, and refers to the "the need to restore - 4 -
FIN 14-22 August 18, 2022
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project Page 5
basic service by the City” and the current status of the soccer dome passes this test as it is
not operational and needs to brought back to life. The application of this Section of the
Purchasing Policy was reviewed with the City Solicitor and he concurs with its use.
Recommendation 1 a), b) and c) pertain to the enhancement component of the project. The
major focus of the enhancement is the construction of four pickleball courts. Pickleball
continues to be very popular with the seniors and is set to continue as our population
continues to age. The game has grown in popularity over the country in the past years, and
Pickering is no different. This sport will continue to attract many participants, both in the
winter/fall sessions, requiring indoor play, and the summer, with many seniors taking to the
outdoors. Pickleball is no longer a growing trend, rather a sport which is here to stay. The
construction of the four pickleball courts will provide 6,720 hours of pickleball court time
annually .
Staff will have to start immediately the awarding of contracts. In order to meet the target
opening date of March 1, 2023. The first contract for this project will be for engineering
resources to design the specifications for the various components that in-turn will be used in
the purchasing process. It is staff’s intent to follow the purchasing policy, however, there may
be situations where due to unforeseen circumstances or uncontrollable external factors, it is in
the best interest of the community to proceed to award the contract in order to meet the
project timetable.
Recommendation 4 amends the provisional agreement between the City and the Pickering
Football Club and enshrines the City’s interest as it relates to the four pickleball courts by
defining the court available hours and proposed fee structure.
Attachments:
1. Agreement between the City of Pickering and Pickering Football Club Inc.
2. Soccer Pitch Reconfiguration
- 5 -
FIN 14-22 August 18, 2022
Subject: Pre 2023 Capital Budget Approval – Soccer Dome Enhancement Project Page 6
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
James Halsall Brian Duffield
Division Head, Finance Director, Operations
Original Signed By:
Stan Karwowski
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 6 -
Attachment #1 to Report FIN 14-22
This Agreement made as of the day of August, 2022.
Between:
The Corporation of the City of Pickering
(the “City”)
- and -
Pickering Football Club Inc.
(the “Club”)
Whereas:
A. The Club is a not-for-profit corporation which provides soccer programs for
children and adults within the City of Pickering;
B. The City is the owner of the lands and premises municipally known as 1975
Clements Road, Pickering (the “Lands”) on which it has constructed an air
supported structure and field house building;
C. The Club operates from the Lands in accordance with a Provisional Licence
Agreement dated November 7, 2014;
D. The air supported structure (the “soccer dome”) collapsed due to inclement
weather on or about January 17, 2022, and must be rebuilt;
E. The City and the Club consider it advisable to incorporate certain
enhancements into the soccer dome including, but not limited to: (a) revised
field turf configuration and line marking, (b) new permanent hardcourts with a
multi-purpose surface suitable for additional activities including pickleball, (c)
reconfigured and upgraded divider net system to sub-divide the field turf
pitches and divide the field turf pitch from the hardcourts, (d) redesigned
divider net posts, (e) provision of one additional air lock structure to support
access and storage for additional programming, and (f) addition of a clear
panels in the dome to provide natural light into the dome,
Now Therefore in consideration of the mutual covenants, agreements contained herein,
and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the City and the Club agree as follows:
1. Upon completion of the reconstruction of the soccer dome, the Club will make
four pickleball courts available for public use Monday through Friday from 8:00
am to 12:00 pm and 2:00 pm to 6:00 pm for at least 42 weeks per year. Any
change to these times of use are subject to the City’s approval.
2. Schedule “A” attached hereto shows the layout of the four new courts to be
incorporated into the reconstructed soccer dome.
- 7 -
___________________________
___________________________
___________________________
___________________________
Page 2
3. The amount of the fees charged by the Club for bookings of pickleball courts
shall be consistent with the fees charged for similar facilities elsewhere in
Durham Region, and shall be subject to City approval.
4. The City will construct the soccer dome enhancements referred to above, at its
own expense, subject to a project budget limit of $820,000.00 and subject to the
City’s approval of the design and specifications for the reconstruction work.
5. Notwithstanding the terms of the Provisional Licence Agreement dated
November 7, 2014, the City shall be entitled to 100 percent of all advertising
revenues generated from the exterior of the soccer dome and field house. The
City shall be entitled to determine, in its sole discretion, the size, location,
configuration and medium of all such advertising. The Provisional Licence
Agreement, and any amendment or replacement thereof, is hereby amended
accordingly.
6. This Agreement is not assignable by the Club. This Agreement shall be
construed in accordance with the laws of the Province of Ontario. The recitals at
the head of this Agreement are true and accurate and form a part hereof.
In Witness Whereof the parties have executed this Agreement as of the date first written
above.
Pickering Football Club Inc.
Name:
Title:
Name:
Title:
I/We have the authority to bind the Corporation.
The Corporation of the City Of Pickering
Name: David Ryan
Title: Mayor
Name: Susan Cassel
Title: City Clerk
I/We have the authority to bind the Corporation.
- 8 -
Schedule 'A' NEW HARD COURT SURFACE
173m/406’ – 10”
Stage
73m/239’ – 6”
• 1 Official sized futsal court
• 3 -4 smaller futsal courts also to be lined for Pickleball
• The addition of a portable stage also allows for further functionality – events/guest speakers
- 9 -Pickering Football Club |
Attachment #2 to Report FIN 14-22
CURRENT CONFIGURATION
- 10 -Pickering Football Club |
FIELD SHIFT & LINE
RECONFIGURATIONS
173m/406’ – 10”
73m/239’ – 6”NEW
SPACE
a) Shift the playing field entirely to the West side of the Dome and review available infill options
b) Reconfigure the 4 Quarter fields without loss of revenue– No additional cost anticipated.
- 11 -Pickering Football Club |
NEW HARD COURT SURFACE
173m/406’ – 10”
Stage
73m/239’ – 6”
• 1 Official sized futsal court
• 3 -4 smaller futsal courts also to be lined for Pickleball
• The addition of a portable stage also allows for further functionality – events/guest speakers
- 12 -Pickering Football Club |
FIELD SHIFT & LINE
RECONFIGURATIONS
Woodbridge Sports Dome Woodbridge Sports Dome
- 13 -Pickering Football Club |
Report to Council
Report Number: CS 18-22
Date: August 18, 2022
From: Sarah Douglas-Murray
Director, Community Services
Subject: Community Event Request -Corn Roast
-Request to Permit Esplanade Park
-File: A-1440-001
Recommendation:
1. That Council authorize staff to issue a park permit for the use of Esplanade Park by the
Office of MPP Peter Bethlenfalvy on Saturday, September 17, 2022 and the rain date of
Saturday, September 24, 2022 for the purpose of hosting a Community Corn Roast for
local volunteers, subject to terms and conditions satisfactory to the Director, Community
Services and the Chief Administrative Officer; and,
2. That the appropriate officials of the City of Pickering be authorized to take the necessary
action to give effect hereto.
Executive Summary: The Community Festivals and Events Policy CUL 070 (the “Policy”)
outlines the criteria, guidelines and processes by which requests to host private and/or public
events in City parks are received and considered for approval. Prospective applicants are
supported by the community events staff team and the Community Festivals & Events Manual
which provides key information, timelines and required documentation to apply for events in
City parks.
Identified in the Policy are Signature Parks which consists of Esplanade Park, Millennium
Square, Alex Robertson Park and Bruce Hanscombe Park. As per Section 05.02 (b), the
permitting of Esplanade Park for public events is subject to the approval of Council. A number
of 2022 Community Events were approved to take place in Esplanade Park by Council on
October 25, 2021, through Report CS 31-21 (Resolution #709-21).
At this time MPP Peter Bethlenfalvy’s Office has submitted a request to permit Esplanade Park
in order to host a corn roast for local volunteers in September 2022. Applicable City staff from
various departments have reviewed the permit request and support, in principle, this event
taking place in Esplanade Park on Saturday, Saturday, September 17, with Saturday,
September 24 held in case of rain, subject to various terms and conditions that must be met by
MPP Peter Bethlenfalvy’s Office.
Therefore, the purpose of this report is to seek Council’s authorization that staff permit the use
of Esplanade Park on September 17, 2022 and September 24, 2022 for this purpose. The
permit dates will allow for park setup, operations and clean-up by the applicant.
- 14 -
CS 18-22 August 18, 2022
Subject: Community Event Request -Corn Roast Page 2
Financial Implications: There are no financial implications for the City with the proposed
Community Corn Roast event.
The organizers are responsible to coordinate and operate all aspects of their events including:
• Event marketing and promotion;
• Event organization and operation;
• Setup and cleanup according to the terms and conditions set out by the City of
Pickering;
• All costs associated with application fees including park permit fees, table rentals,
garbage/recycling receptacles, etc. (as per the City’s Summary of Fees and Charges
Schedule); and,
• Costs associated with paid duty police officers and/or contracted security guards as
required by the City.
Discussion: MPP Peter Bethlenfalvy would like to give back to the community by hosting a
community corn roast this summer for local volunteers. As such, the office of MPP Peter
Bethlenfalvy has requested to permit Esplanade Park on Saturday, September 17, 2022 and
Saturday, September 24, 2022 (rain date). The Office of MPP Peter Bethlenfalvy is also
requesting the use of electrical, garbage and recycling units and facility restrooms at City Hall.
The event will take place from 12:00 pm to 3:00 pm.
City of Pickering staff from applicable departments have commented on this event request and
support the event, in principle, subject to various event/festival requirements being met by the
applicant during the event planning process. The requirements include but are not limited to
the following:
• proof of $2 million in liability insurance
• rentals of event equipment and supplies
• Durham Health Community Special Events Form for Event Coordinators/Organizers
• locates completed for all staked equipment
• rental of all required portable restroom and hand-washing stations (if applicable)
• submission of site plan and emergency response plan
• adherence to the City’s emergency weather standard operating procedure
• hiring of site security and police officers to monitor event operations (if applicable)
At this time, City staff seek Council’s authorization to permit the use of Esplanade Park to the
Office of MPP Peter Bethlenfalvy on September 17, 2022 and hold September 24, 2022 (in
case of rain) so they can host the Community Corn Roast. The permit will allow for park set-up,
operations, and clean-up.
- 15 -
CS 18-22 August 18, 2022
Subject: Community Event Request -Corn Roast Page 3
Attachment:
None
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Laura Gibbs Sarah Douglas-Murray
Manager, Cultural Services Director, Community Services
SDM:lg
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
- 16 -
Memo
To: Mayor Ryan and
Members of Council
August 16, 2022
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Copy: Chief Administrative Officer
City Clerk
Subject: Election Sign By-law Review
File: L-2000
Staff were instructed to add the above matter to the Agenda for the August 18, 2022 Special
Meeting of Council. To facilitate discussion of this matter, staff have prepared the attached draft
amending by-law for Council’s consideration.
PB:s
Attachment Draft By-law
- 17 -
________________________________
________________________________
The Corporation of the City of Pickering
By-law No. 7959/22
Being a by-law to amend By-law 7591/17, which regulates
election signs in the City of Pickering.
Whereas it is appropriate to clarify that an election sign must be no larger than 1.2 meters by
0.8 meters in size, regardless of whether the longer dimension is the length or the width of the
election sign,
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
1. That Subsection 06.14 c) is hereby repealed and replaced with the following:
c) that has dimensions exceeding 1.2 meters by 0.8 meters;
2. This By-law shall come into effect the day of its passing.
By-law passed this 18th day of August, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk
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