HomeMy WebLinkAboutJune 6, 2022Draft Executive Committee
Meeting Minutes
June 6, 2022
Hybrid Electronic Meeting – 2:00 pm
Council Chambers
Chair: Councillor Butt
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Present:
Mayor David Ryan
Councillors:
D. Pickles
M. Brenner
S. Butt
C. Doody-Hamilton
B. McLean
Absent
K. Ashe
Also Present:
M. Carpino -Chief Administrative Officer
K. Bentley -Director, City Development & CBO
P. Bigioni -Director, Corporate Services & City Solicitor
S. Boyd -Fire Chief
S.Douglas-Murray - Director, Community Services
B. Duffield -Director, Operations
R. Holborn -Director, Engineering Services
F. Jadoon -Director, Economic Development & Strategic Projects
S. Cassel -City Clerk
J. Halsall -Division Head, Finance
C. Rose -Chief Planner
S. Booker -Manager, Capital Projects & Infrastructure
D. Jacobs -Manager, Policy & Geomatics
N. Surti -Manager, Development Review & Urban Design
R. Perera -Deputy Clerk
J. McMullen -Supervisor, Geomatics
I.Marouchko -Senior Water Resources Engineer
E.Martelluzzi -Senior Planner, Development Review & Heritage
1.Roll Call
The City Clerk certified that all Members of Council were present and participating in-
person, save and except Councillor Ashe, and that Mayor Ryan was participating
electronically in accordance with the City’s Procedure By-law.
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2. Disclosure of Interest
No disclosures of interest were noted.
3. Delegations
3.1 Mary Evans
Brigitte Sopher
Sally Campbell
Re: Whitevale Road and North Road Improvements
- Whitevale Master Drainage Plan Implementation Project
Mary Evans, 350 Whitevale Road, appeared before the Committee to speak to the
Whitevale Master Drainage Plan Implementation Project and noted that Brigitte
Sopher and Sally Campbell were also available for questions. She noted that
there were concerns from the Whitevale community and added that their objective
was to raise awareness of the critical issues pertaining to the Whitevale Road and
North Road Improvements and Whitevale Master Drainage Plan Implementation
Project and to ensure that the important cultural and heritage attributes were
protected and enhanced. Ms. Evans added that their goal was to seek Council’s
commitment to public consultation, meeting the City’s heritage guidelines, and
maintaining the intent of the Municipal Class Environmental Assessment (MCEA)
and discussed the lack of meaningful collaboration with the residents of Whitevale.
Through the aid of a PDF presentation, Ms. Evans advised that the Drainage Plan
was inconsistent with the MCEA as it emphasizes the drainage solution to protect
and enhance the natural environment and social and cultural features. She further
spoke to the impact to sidewalks, street trees, and advised that the Plan does not
meet the City’s Heritage District Guidelines. She concluded her delegation by
asking the City to adjust the Plan to meet recommendations of the MCEA, better
align the plan with the Heritage Conservation District Guidelines, address
concerns regarding the impact to private property, consult with the City’s
independent heritage consultant, and provide meanin gful public consultation. In
closing, she added that she was made aware of a future public open house on the
matter and expressed her appreciation for the intent to hold public consultation.
A question and answer period ensued between Members of the Committee, staff,
and Ms. Evans, regarding:
commitment from staff to review comments and concerns of the Whitevale
community and details of the proposed open house in July;
whether the Pickering Heritage Advisory Committee was consulted
regarding the Project and the comments provided by the Committee;
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Chair: Councillor Butt
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facilitating discussions between the City Development Department,
Engineering Services Department, and the Pickering Heritage Advisory
Committee;
whether the streetscape in Whitevale was affected by the recent extreme
whether event;
whether the delegates were involved in the Community Character Study
and whether such a study was conducted for Whitevale;
whether the community had input into the Central Pickering Plan; and,
whether concerns from the past were similar to the concerns expressed
today.
4. Matters for Consideration
4.1 Director, Community Services, Report CS 08-22
Pickering Sports Medicine & Wellness Centre
- Lease Agreement
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Pickering Sports Medicine & Wellness Centre set out in
Attachment 1 to this report, subject to minor revisions as may be required
by the Director, Community Services and the Director, Corporate Services
& City Solicitor; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.2 Director, Community Services, Report CS 11-22
Amberlea Tennis Club Court Expansion
- Shadybrook Park
A question and answer period ensued between Members of the Committee and
staff regarding:
the high costs of the expansion and details of the costs;
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the expansion being an opportunity for a partnership between the Amberlea
Tennis Club and the Pickleball groups;
the number of Amberlea Tennis Club memberships and whether all
members were residents of Pickering;
whether Amberlea Tennis Club had a youth membership rate;
whether the Club had onsite parking;
whether the proposed design altered the existing fencing; and,
whether the Pickleball membership would be different from a Tennis Club
membership.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor McLean
1. That Report CS 11-22, regarding Amberlea Tennis Club Court Expansion
at Shadybrook Park, be received;
2. That Council endorse, in principle, the proposed plan to design and
construct a third court at Shadybrook Park for Tennis and Pickleball;
3. That funding for design and construction of the third court at Shadybrook
Park for Tennis and Pickleball be considered in the preparation of the 2023
Parks Capital Budget;
4. That subject to approval of the design and construction of the third court at
Shadybrook Park for Tennis and Pickleball, staff be directed to update the
lease agreement with Amberlea Tennis Club and return it for Council’s
approval; and,
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions indicated in this report.
Carried Unanimously on a Recorded Vote
4.3 Director, Engineering Services, Report ENG 11-22
Toronto and Region Conservation Authority
- Non-mandated Programs and Services
A question and answer period ensued between Members of the Committee and
staff regarding:
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a summary of the impact to the City in relation to providing protection
beyond the TRCA mandate; and,
the TRCA remaining as a commenting agency and examples of non-
mandated programs that would not be part of the commenting process.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
1. That Report ENG 11-22, regarding Toronto and Region Conservation
Authority (TRCA) Non-mandated Programs and Services, be received for
information;
2. That City staff be authorized to continue discussions with TRCA on the
development of a Memorandum of Understanding (MOU) for municipally
requested non-mandatory programs and services;
3. That staff report back to the Executive Committee on progress of
developing a MOU no later than June, 2023; and,
4. That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
4.4 Director, Engineering Services, Report ENG 14-22
Claremont Drainage Plan
- Municipal Class Environmental Assessment
A question and answer period ensued between Members of the Committee and
staff regarding:
the purpose of the Study being to review a number of drainage and flooding
issues in Claremont to provide an impact comparison;
whether there were any City initiated projects which could be undertaken
this year without a detrimental impact to the others;
whether the Region was consulted on budgeting and forecasting for this
project;
the City being able to move forward with the Joseph Street project;
the severity of the flooding in Claremont and whether this was a long
standing issue;
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whether the need to replace the sewers was due to improper installation or
an effect of climate change;
the need to consult with the Region’s Works Committee; and,
the timelines for the Project to move forward and whether this could be
expedited.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
1. That Report ENG 14-22 of the Director, Engineering Services regarding the
Claremont Drainage Plan Municipal Class Environmental Assessment be
received;
2. That the Claremont Drainage Plan completed by Wood Environment &
Infrastructure Solutions dated May 10, 2022 be endorsed in principle by
Council and submitted to the Ministry of the Environment, Conservation and
Parks;
3. That staff be authorized to issue a Notice of Study Completion in
accordance with the Municipal Class Environmental Assessment process;
and,
4. That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations of this report.
Carried
4.5 Director, Engineering Services, Report ENG 16-22
Proposed All-way Stop
- Spruce Hill Road and Shadybrook Drive
A brief question and answer period ensued between Members of the Committee
and staff regarding whether residents were notified of the proposed stop sign, with
Richard Holborn, Director, Engineering Services, advising that notification had
been provided.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Pickles
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1. That the attached draft by-law be enacted to amend Schedule "7" to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
highways under the jurisdiction of The Corporation of the City of Pickering,
specifically to address the proposed installation of an all-way stop control at
the intersection of Spruce Hill Road and Shadybrook Drive; and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.6 Director, Operations, Report OPS 03-22
Beverley Morgan Community Park
- Licence Renewal Agreement
A brief question and answer period ensued between Members of the Committee
and Richard Holborn, Director, Engineering Services, regarding;
whether the agreement included the soccer field; and,
the timelines for installing security cameras and whether any security
issues had been reported recently.
Recommendation:
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That the Mayor and City Clerk be authorized to execute a license renewal
agreement with the Minister of Infrastructure - Hydro One Networks Inc. for
a further ten year term, commencing August 1, 2022 and ending on July 31,
2032, that is in a form satisfactory to the Director, Corporate Services &
City Solicitor; and,
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
Carried
4.7 Director, City Development & CBO, Report PLN 26-22
Geographic Information System Corporate Strategic Plan
- Preliminary Assessment and Evaluation, and GIS Vision
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David Holdstock, CEO, and Sharon Stevenson, GIS Strategic Planner,
Geographic Technologies Group, connected to the meeting via electronic
connection to present on the Pickering GIS Corporate Strategy. Through the aid of
a PowerPoint presentation, Mr. Holdstock provided an overview of the
components of the GIS strategy, the ten stages of the Project and the six pillars of
GIS sustainability. He further provided a summary of the preliminary
recommendations pertaining to GIS governance, GIS data and databases, GIS
procedures, workflows, and integration, GIS software, IT infrastructure, GIS
training, education, and knowledge transfer. Mr. Holdstock concluded his
delegation by speaking to the vision and goals of the GIS Strategic Plan.
A question and answer period ensued between Members of the Committee , staff,
and Mr. Holdstock, regarding:
the importance of data security and the security features that would be
explored;
whether features to allow for open data would be built into the Plan;
whether a review of the GIS system was conducted previously and the
timelines for implementing the Strategy;
ensuring that the necessary resources were in place to implement the
recommendations; and,
whether the Geographic Technologies Group would connect to the City’s IT
systems and concerns with the City providing access to its IT systems.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Doody-Hamilton
That Report PLN 26-22 regarding the Geographic Information System Corporate
Strategic Plan, and the Executive Summary of the Preliminary Assessment and
Evaluation Report, dated April 29, 2022, prepared by Geographic Technologies
Group and contained in Appendix I, be received for information.
Carried
4.8 Director, City Development & CBO, Report PLN 27-22
Proposed Amendment to the City’s Street Naming Policy
A question and answer period ensued between Members of the Committee and
staff regarding:
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timelines for processing the names of veterans and assigning the names to
new streets;
whether new streets in Seaton, and North Pickering would be eligible for
this initiative; and,
how builders would be encouraged to give priority to naming streets after
veterans.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That the draft Street Naming Policy ADM 220, as amended in relation to
War Veterans and the War Dead, contained in Appendix I to Report PLN
27-22, be approved; and,
2. That a copy of Council’s resolution and the revised Street Naming Policy
ADM 220 be forwarded to the Royal Canadian Legion, Branches 606 and
483, the Regional Municipality of Durham, and the Durham Regional Police
Services.
Carried Unanimously on a Recorded Vote
4.9 Director, City Development & CBO, Report PLN 28-22
Heritage Permit HP 01-22
- Demolition of former Whitevale Blacksmith Shop
405 Whitevale Road
A brief question and answer period ensued between Members of the Committee
and Kyle Bentley, Director, City Development & CBO, regarding whether there
were any heritage components which could be salvaged, with Mr. Bentley
confirming that the heritage components would be salvaged as appropriate.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Doody-Hamilton
1. That the Heritage Permit Application HP 01/22, to demolish the former
Whitevale Blacksmith Shop, be approved, subject the following conditions:
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a) that a demolition plan is submitted to the satisfaction of the Director,
City Development & CBO, including notes for salvage and storage of
a selection of metal tiles, nails, ring fasteners (metals) and available
wood materials; and,
b) that an appropriate location for storage of materials is provided to
the satisfaction of the Director, City Development & CBO;
2. That staff take necessary steps to salvage wood, metal, or other materials
to be preserved at the Pickering Village Museum, as part of a collection, or
in Whitevale as display, or plaque; and,
3. That the appropriate City officials and staff be authorized to take the
necessary actions to implement Council’s decision.
Carried
5. Other Business
5.1 Councillor Pickles requested clarification on whether staff were still clearing the
debris from the recent extreme weather event, that cleaning of the debris was not
connected to the yard waste program, and communicating this message to the
community. Marisa Carpino, Chief Administrative Officer, advised that Operations
staff were currently collecting debris and encouraged residents to leave the debris
at the individual’s property line for pick up, and stated that this messaging was
being conveyed through the City’s communication channels.
5.2 Councillor McLean spoke to the recent issue surrounding the Region’s yard waste
program and stated that there was an employee shortage for Miller Waste
Systems and noted that many other municipalities were experiencing the same
issues.
5.3 Councillor McLean inquired whether there were plans to upgrade the playground
apparatus at Bonita Park, with Richard Holborn, Director, Engineering Services,
advising that staff would review the capital forecast and advise whether it was
included.
Councillor McLean gave notice of a motion regarding Bonita Park upgrades and
noted that he may withdraw his Notice of Motion depending on staff’s findings.
5.4 Councillor McLean expressed concerns regarding election signage and enquired
whether enforcement was conducted to remove election signs on City property
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from the June 2nd Provincial Election, whether enforcement of election signage
would be conducted during the upcoming 2022 Municipal Election, and whether
enforcement would be done on a complaint basis.
Paul Bigioni, Director, Corporate Services & City Solicitor, advised that the City’s
Election Signs by-law oversees municipal election signs, enforcement was
typically based on complaints, and that an update would be provided to Council
prior to the next meeting regarding the enforcement of election signs.
Councillor McLean further asked whether the City could require a deposit from
candidates to ensure the collection of their election signs. Mr. Bigioni advised that
he would review the City’s Election Sign By-law and include this information on his
update regarding election signs.
5.5 Councillor McLean enquired about residents looking to launch their canoes into
Krosno Creek from the parkette located behind Parkham Crescent and Sandy
Beach Road, with Richard Holborn, Director, Engineering Services, advising that
the lands were owned by OPG and that the individuals would require OPG’s
permission.
5.6 Councillor McLean requested an update on Sandy Beach Road with, Richard
Holborn, Director, Engineering Services, advising that the Project was on track
and a Report regarding the project would be presented at the June 27th Council
Meeting, and added that staff were working on the land acquisitions.
5.7 Councillor Brenner spoke to a recent incident where the belongings of a homeless
individual were taken away and enquired about the steps the City could take to
assist the individual. Marisa Carpino, Chief Administrative Officer, advised that the
City would be working in collaboration with DARS and the Region to provide
assistance to the individual.
5.8 Councillor Butt spoke to concerns from residents regarding advertisement signs
and asked that enforcement staff investigate advertisement signage placed near
traffic intersections in the City.
6. Adjournment
Moved by Councillor McLean
Seconded by Councillor Brenner
That the meeting be adjourned.
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Carried
The meeting adjourned at 3:58 pm.