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HomeMy WebLinkAboutJune 6, 2022Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 1 Present: Mayor David Ryan Councillors: D. Pickles M. Brenner S. Butt C. Doody-Hamilton B. McLean Absent K. Ashe Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S.Douglas-Murray - Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Cassel -City Clerk J. Halsall -Division Head, Finance C. Rose -Chief Planner S. Booker -Manager, Capital Projects & Infrastructure D. Jacobs -Manager, Policy & Geomatics N. Surti -Manager, Development Review & Urban Design R. Perera -Deputy Clerk J. McMullen -Supervisor, Geomatics I.Marouchko -Senior Water Resources Engineer E.Martelluzzi -Senior Planner, Development Review & Heritage 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Ashe, and that Mayor Ryan was participating electronically in accordance with the City’s Procedure By-law. Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 2 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations 3.1 Mary Evans Brigitte Sopher Sally Campbell Re: Whitevale Road and North Road Improvements - Whitevale Master Drainage Plan Implementation Project Mary Evans, 350 Whitevale Road, appeared before the Committee to speak to the Whitevale Master Drainage Plan Implementation Project and noted that Brigitte Sopher and Sally Campbell were also available for questions. She noted that there were concerns from the Whitevale community and added that their objective was to raise awareness of the critical issues pertaining to the Whitevale Road and North Road Improvements and Whitevale Master Drainage Plan Implementation Project and to ensure that the important cultural and heritage attributes were protected and enhanced. Ms. Evans added that their goal was to seek Council’s commitment to public consultation, meeting the City’s heritage guidelines, and maintaining the intent of the Municipal Class Environmental Assessment (MCEA) and discussed the lack of meaningful collaboration with the residents of Whitevale. Through the aid of a PDF presentation, Ms. Evans advised that the Drainage Plan was inconsistent with the MCEA as it emphasizes the drainage solution to protect and enhance the natural environment and social and cultural features. She further spoke to the impact to sidewalks, street trees, and advised that the Plan does not meet the City’s Heritage District Guidelines. She concluded her delegation by asking the City to adjust the Plan to meet recommendations of the MCEA, better align the plan with the Heritage Conservation District Guidelines, address concerns regarding the impact to private property, consult with the City’s independent heritage consultant, and provide meanin gful public consultation. In closing, she added that she was made aware of a future public open house on the matter and expressed her appreciation for the intent to hold public consultation. A question and answer period ensued between Members of the Committee, staff, and Ms. Evans, regarding:  commitment from staff to review comments and concerns of the Whitevale community and details of the proposed open house in July;  whether the Pickering Heritage Advisory Committee was consulted regarding the Project and the comments provided by the Committee; Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 3  facilitating discussions between the City Development Department, Engineering Services Department, and the Pickering Heritage Advisory Committee;  whether the streetscape in Whitevale was affected by the recent extreme whether event;  whether the delegates were involved in the Community Character Study and whether such a study was conducted for Whitevale;  whether the community had input into the Central Pickering Plan; and,  whether concerns from the past were similar to the concerns expressed today. 4. Matters for Consideration 4.1 Director, Community Services, Report CS 08-22 Pickering Sports Medicine & Wellness Centre - Lease Agreement Recommendation: Moved by Councillor McLean Seconded by Councillor Brenner 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Sports Medicine & Wellness Centre set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Community Services, Report CS 11-22 Amberlea Tennis Club Court Expansion - Shadybrook Park A question and answer period ensued between Members of the Committee and staff regarding:  the high costs of the expansion and details of the costs; Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 4  the expansion being an opportunity for a partnership between the Amberlea Tennis Club and the Pickleball groups;  the number of Amberlea Tennis Club memberships and whether all members were residents of Pickering;  whether Amberlea Tennis Club had a youth membership rate;  whether the Club had onsite parking;  whether the proposed design altered the existing fencing; and,  whether the Pickleball membership would be different from a Tennis Club membership. Recommendation: Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CS 11-22, regarding Amberlea Tennis Club Court Expansion at Shadybrook Park, be received; 2. That Council endorse, in principle, the proposed plan to design and construct a third court at Shadybrook Park for Tennis and Pickleball; 3. That funding for design and construction of the third court at Shadybrook Park for Tennis and Pickleball be considered in the preparation of the 2023 Parks Capital Budget; 4. That subject to approval of the design and construction of the third court at Shadybrook Park for Tennis and Pickleball, staff be directed to update the lease agreement with Amberlea Tennis Club and return it for Council’s approval; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions indicated in this report. Carried Unanimously on a Recorded Vote 4.3 Director, Engineering Services, Report ENG 11-22 Toronto and Region Conservation Authority - Non-mandated Programs and Services A question and answer period ensued between Members of the Committee and staff regarding: Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 5  a summary of the impact to the City in relation to providing protection beyond the TRCA mandate; and,  the TRCA remaining as a commenting agency and examples of non- mandated programs that would not be part of the commenting process. Recommendation: Moved by Councillor Pickles Seconded by Councillor Doody-Hamilton 1. That Report ENG 11-22, regarding Toronto and Region Conservation Authority (TRCA) Non-mandated Programs and Services, be received for information; 2. That City staff be authorized to continue discussions with TRCA on the development of a Memorandum of Understanding (MOU) for municipally requested non-mandatory programs and services; 3. That staff report back to the Executive Committee on progress of developing a MOU no later than June, 2023; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 4.4 Director, Engineering Services, Report ENG 14-22 Claremont Drainage Plan - Municipal Class Environmental Assessment A question and answer period ensued between Members of the Committee and staff regarding:  the purpose of the Study being to review a number of drainage and flooding issues in Claremont to provide an impact comparison;  whether there were any City initiated projects which could be undertaken this year without a detrimental impact to the others;  whether the Region was consulted on budgeting and forecasting for this project;  the City being able to move forward with the Joseph Street project;  the severity of the flooding in Claremont and whether this was a long standing issue; Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 6  whether the need to replace the sewers was due to improper installation or an effect of climate change;  the need to consult with the Region’s Works Committee; and,  the timelines for the Project to move forward and whether this could be expedited. Recommendation: Moved by Councillor Pickles Seconded by Councillor Doody-Hamilton 1. That Report ENG 14-22 of the Director, Engineering Services regarding the Claremont Drainage Plan Municipal Class Environmental Assessment be received; 2. That the Claremont Drainage Plan completed by Wood Environment & Infrastructure Solutions dated May 10, 2022 be endorsed in principle by Council and submitted to the Ministry of the Environment, Conservation and Parks; 3. That staff be authorized to issue a Notice of Study Completion in accordance with the Municipal Class Environmental Assessment process; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations of this report. Carried 4.5 Director, Engineering Services, Report ENG 16-22 Proposed All-way Stop - Spruce Hill Road and Shadybrook Drive A brief question and answer period ensued between Members of the Committee and staff regarding whether residents were notified of the proposed stop sign, with Richard Holborn, Director, Engineering Services, advising that notification had been provided. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 7 1. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Spruce Hill Road and Shadybrook Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Operations, Report OPS 03-22 Beverley Morgan Community Park - Licence Renewal Agreement A brief question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding;  whether the agreement included the soccer field; and,  the timelines for installing security cameras and whether any security issues had been reported recently. Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles 1. That the Mayor and City Clerk be authorized to execute a license renewal agreement with the Minister of Infrastructure - Hydro One Networks Inc. for a further ten year term, commencing August 1, 2022 and ending on July 31, 2032, that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 4.7 Director, City Development & CBO, Report PLN 26-22 Geographic Information System Corporate Strategic Plan - Preliminary Assessment and Evaluation, and GIS Vision Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 8 David Holdstock, CEO, and Sharon Stevenson, GIS Strategic Planner, Geographic Technologies Group, connected to the meeting via electronic connection to present on the Pickering GIS Corporate Strategy. Through the aid of a PowerPoint presentation, Mr. Holdstock provided an overview of the components of the GIS strategy, the ten stages of the Project and the six pillars of GIS sustainability. He further provided a summary of the preliminary recommendations pertaining to GIS governance, GIS data and databases, GIS procedures, workflows, and integration, GIS software, IT infrastructure, GIS training, education, and knowledge transfer. Mr. Holdstock concluded his delegation by speaking to the vision and goals of the GIS Strategic Plan. A question and answer period ensued between Members of the Committee , staff, and Mr. Holdstock, regarding:  the importance of data security and the security features that would be explored;  whether features to allow for open data would be built into the Plan;  whether a review of the GIS system was conducted previously and the timelines for implementing the Strategy;  ensuring that the necessary resources were in place to implement the recommendations; and,  whether the Geographic Technologies Group would connect to the City’s IT systems and concerns with the City providing access to its IT systems. Recommendation: Moved by Councillor Brenner Seconded by Councillor Doody-Hamilton That Report PLN 26-22 regarding the Geographic Information System Corporate Strategic Plan, and the Executive Summary of the Preliminary Assessment and Evaluation Report, dated April 29, 2022, prepared by Geographic Technologies Group and contained in Appendix I, be received for information. Carried 4.8 Director, City Development & CBO, Report PLN 27-22 Proposed Amendment to the City’s Street Naming Policy A question and answer period ensued between Members of the Committee and staff regarding: Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 9  timelines for processing the names of veterans and assigning the names to new streets;  whether new streets in Seaton, and North Pickering would be eligible for this initiative; and,  how builders would be encouraged to give priority to naming streets after veterans. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1. That the draft Street Naming Policy ADM 220, as amended in relation to War Veterans and the War Dead, contained in Appendix I to Report PLN 27-22, be approved; and, 2. That a copy of Council’s resolution and the revised Street Naming Policy ADM 220 be forwarded to the Royal Canadian Legion, Branches 606 and 483, the Regional Municipality of Durham, and the Durham Regional Police Services. Carried Unanimously on a Recorded Vote 4.9 Director, City Development & CBO, Report PLN 28-22 Heritage Permit HP 01-22 - Demolition of former Whitevale Blacksmith Shop 405 Whitevale Road A brief question and answer period ensued between Members of the Committee and Kyle Bentley, Director, City Development & CBO, regarding whether there were any heritage components which could be salvaged, with Mr. Bentley confirming that the heritage components would be salvaged as appropriate. Recommendation: Moved by Councillor Pickles Seconded by Councillor Doody-Hamilton 1. That the Heritage Permit Application HP 01/22, to demolish the former Whitevale Blacksmith Shop, be approved, subject the following conditions: Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 10 a) that a demolition plan is submitted to the satisfaction of the Director, City Development & CBO, including notes for salvage and storage of a selection of metal tiles, nails, ring fasteners (metals) and available wood materials; and, b) that an appropriate location for storage of materials is provided to the satisfaction of the Director, City Development & CBO; 2. That staff take necessary steps to salvage wood, metal, or other materials to be preserved at the Pickering Village Museum, as part of a collection, or in Whitevale as display, or plaque; and, 3. That the appropriate City officials and staff be authorized to take the necessary actions to implement Council’s decision. Carried 5. Other Business 5.1 Councillor Pickles requested clarification on whether staff were still clearing the debris from the recent extreme weather event, that cleaning of the debris was not connected to the yard waste program, and communicating this message to the community. Marisa Carpino, Chief Administrative Officer, advised that Operations staff were currently collecting debris and encouraged residents to leave the debris at the individual’s property line for pick up, and stated that this messaging was being conveyed through the City’s communication channels. 5.2 Councillor McLean spoke to the recent issue surrounding the Region’s yard waste program and stated that there was an employee shortage for Miller Waste Systems and noted that many other municipalities were experiencing the same issues. 5.3 Councillor McLean inquired whether there were plans to upgrade the playground apparatus at Bonita Park, with Richard Holborn, Director, Engineering Services, advising that staff would review the capital forecast and advise whether it was included. Councillor McLean gave notice of a motion regarding Bonita Park upgrades and noted that he may withdraw his Notice of Motion depending on staff’s findings. 5.4 Councillor McLean expressed concerns regarding election signage and enquired whether enforcement was conducted to remove election signs on City property Draft Executive Committee Meeting Minutes June 6, 2022 ybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt H 11 from the June 2nd Provincial Election, whether enforcement of election signage would be conducted during the upcoming 2022 Municipal Election, and whether enforcement would be done on a complaint basis. Paul Bigioni, Director, Corporate Services & City Solicitor, advised that the City’s Election Signs by-law oversees municipal election signs, enforcement was typically based on complaints, and that an update would be provided to Council prior to the next meeting regarding the enforcement of election signs. Councillor McLean further asked whether the City could require a deposit from candidates to ensure the collection of their election signs. Mr. Bigioni advised that he would review the City’s Election Sign By-law and include this information on his update regarding election signs. 5.5 Councillor McLean enquired about residents looking to launch their canoes into Krosno Creek from the parkette located behind Parkham Crescent and Sandy Beach Road, with Richard Holborn, Director, Engineering Services, advising that the lands were owned by OPG and that the individuals would require OPG’s permission. 5.6 Councillor McLean requested an update on Sandy Beach Road with, Richard Holborn, Director, Engineering Services, advising that the Project was on track and a Report regarding the project would be presented at the June 27th Council Meeting, and added that staff were working on the land acquisitions. 5.7 Councillor Brenner spoke to a recent incident where the belongings of a homeless individual were taken away and enquired about the steps the City could take to assist the individual. Marisa Carpino, Chief Administrative Officer, advised that the City would be working in collaboration with DARS and the Region to provide assistance to the individual. 5.8 Councillor Butt spoke to concerns from residents regarding advertisement signs and asked that enforcement staff investigate advertisement signage placed near traffic intersections in the City. 6. Adjournment Moved by Councillor McLean Seconded by Councillor Brenner That the meeting be adjourned. Draft Executive Committee Meeting Minutes June 6, 2022 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Butt 12 Carried The meeting adjourned at 3:58 pm.