HomeMy WebLinkAboutApril 7 2022
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Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
April 7, 2022
Electronic Meeting
7:00 pm
Attendees: Z. Adatia
A. Davis
C. Farinha
F. Ferguson
O. Grignon
K. Hanson
J-D. Health
F. Heath
N. Hepburn
K. Lopez
N. Sinclair
J. St. Amant, Coordinator, Cultural Services
C. Addo-Bekoe, Manager, People and Culture, Pickering Public Library (Staff
Liaison)
J. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison)
A. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: A. Fraser
E. Gittens
K. Noronha
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Call to Order
J. San Antonio welcomed everyone to the meeting
and called the meeting to order.
2. Review and Approval of Agenda
Moved by F. Heath
That the agenda for the April 7, 2022 meeting of the
Pickering Anti-Black Racism Taskforce be approved.
Carried.
3. Disclosure of Interest
No disclosures of interest were noted.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
4. Approval of Minutes – March 3, 2022
Moved by A. Davis
That the Minutes of the March 3, 2022 meeting of the
Pickering Anti-Black Racism Taskforce be approved.
Carried.
5. Presentations
5.1 Jesse St. Amant, Coordinator, Cultural
Services
Re: Public Art
J. St. Amant provided updates on various projects
being undertaken by the Community Services
Department including the Mural Project, the Piano
Project, the Community Banner Program, and the
Cultural Strategic Plan.
A question and answer period ensued, with members
discussing Paint Night & Art Fest events, public art
opportunities at the sites of new developments, and
the Skate Park Boards program.
6. Delegations
No delegations were noted.
7. Other Business
7.1 Terms of Reference Revisions: Discussion
and Approval
Members expressed that while some issues still need
to be addressed and discussed, the draft changes to
the Terms of Reference from Staff are overall
positive.
Members discussed the process of drafting the
Terms of Reference, and reviewed the items in the
document that were revised.
Discussion ensued regarding:
• the need to discuss ideas and concerns
pertaining to the Terms of Reference;
• differentiating the responsibilities of the
Taskforce and City around implementation;
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
• the uniqueness of the Taskforce and the need
for the Terms of Reference to be revised;
• the need to narrow down the goals, objectives,
and responsibilities to be clear, measurable,
and attainable;
• the need for the work of the Taskforce to
continue while working on the Terms of
Reference;
• the addition of civic engagement in the goals,
objectives, and responsibilities;
• the need for a template and clear direction on
how to format and structure the Terms of
Reference and Work Plan;
• the creation of a subcommittee, or tasking a
subcommittee to work on the Terms of
Reference; and,
• the timelines and process of submitting reports
to Council.
Moved by F. Heath
That the Inclusive Governance Sub-committee lead
the review and revision of the Terms of Reference.
Carried.
7.2 Social Media and Digital Marketing Update
O. Grignon informed the Taskforce that there were no
updates on this matter.
7.3 Work Plan: Discussion
Discussion ensured with members discussing:
• how events are presented on the Work Plan
for Council approval;
• whether event expenses are included in the
Work Plan document;
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
• the Powerfully Informed Plan and whether that
can be incorporated in the Work Plan;
• the budget considerations of incorporating the
Powerfully Informed Plan into the Work Plan;
and,
• the concerns around the political aspects of
the Powerfully Informed Plan.
Moved by J-D Heath
That The Pickering Anti-Black Racism Taskforce
adopt the Powerfully Informed Plan presented by N.
Hepburn as a key point in the Work Plan for 2022.
Carried.
7.4 Election of Executive Positions: Chair and
Vice Chair
J. San Antonio provided an overview of the positions
that are vacant and the process for electing those
positions.
Members were invited to put forward nominations for
the position of Chair.
N. Sinclair nominated F. Ferguson for the position of
Chair.
Seeing no other nominations for the position of Chair,
the nominations were closed.
F. Ferguson provided remarks pertaining to his
nomination and declined to stand for nomination.
Members were once again invited to put forward
nominations for the position of Chair.
O. Grignon nominated F. Heath for the position of
Chair.
Seeing no other nominations for the position of Chair,
the nominations were closed.
F. Heath provided remarks pertaining to his
nomination and accepted to stand for nomination.
The Inclusive Governance
Sub-Committee to meet with
J. San Antonio regarding
revisions to the Terms of
Reference.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved by N. Sinclair
That F. Heath be appointed to the position of Chair of
The Pickering Anti-Black Racism Taskforce.
Carried.
Members were invited to put forward nominations for
the position of Vice Chair.
J-D Heath nominated O. Grignon for the position of
Vice Chair.
N. Sinclair nominated N. Hepburn for the position of
Vice Chair.
Seeing no other nominations for the position of Vice
Chair, nominations were closed.
O. Grignon accepted to stand for nomination.
N. Hepburn declined to stand for nomination.
O. Grignon provided remarks pertaining to her
nomination.
Moved by N. Sinclair
That O. Grignon be appointed to the position of Vice
Chair of The Pickering Anti-Black Racism Taskforce.
Carried.
J. San Antonio informed the Taskforce that two
vacancies have resulted from this election, and that
these positions will be elected at a later date.
8. Correspondence
There were no items of correspondence noted.
9. Other Business
9.1 Hybrid Meetings
J. San Antonio discussed the ability for the Taskforce
to provide feedback on the meeting format for future
meetings. Members expressed that a hybrid style
meeting that facilitates in person and virtual
participation would provide members options as to
how they wish to attend.
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Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Moved by N. Hepburn
That meetings of the Pickering Anti-Black Racism
Taskforce proceed in a hybrid meeting format.
Carried.
J. San Antonio to notify
Legislative Service of the
Taskforce’s intent to proceed
with a hybrid meeting format.
10. Next Meeting – May 5 , 2022
11. Adjournment.
Moved by F. Heath
Seconded by N. Hepburn
That the meeting be adjourned.
Carried.
Meeting Adjourned: 9:06 pm