Loading...
HomeMy WebLinkAboutMarch 7, 2022 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt Present: Mayor David Ryan Councillors: M.Brenner S.Butt C.Doody-Hamilton B.McLean D.Pickles Absent K.Ashe Also Present: M.Carpino -Chief Administrative Officer K.Bentley -Director, City Development & CBO P.Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray -Director, Community Services B.Duffield -Director, Operations J.Eddy -Director, Human Resources J.Hagg -Fire Chief R.Holborn -Director, Engineering Services F.Jadoon -Director, Economic Development & Strategic Projects S.Karwowski -Director, Finance & Treasurer S.Cassel -City Clerk A.Mostert -Manager, Landscape & Parks Development K.Thompson -Manager, Municipal Law Enforcement Services C.Whitaker -Manager, Sustainability & Strategic Environmental Initiatives R.Perera -Deputy Clerk M.Edmund -Coordinator, Sustainability 1.Roll Call The City Clerk certified that all Members of Council were present, save and except Councillor Ashe, and that all Members present were participating electronically in accordance with By-law 7771/20. 2.Disclosure of Interest No disclosures of interest were noted. 1 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt 3.Delegations There were no delegations. 4.Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report BYL 01-22 Amendment to Traffic and Parking By-law 6604/05 to Include Provisions for Permit Parking A question and answer period ensued between Members of the Committee and Kim Thompson, Manager, Municipal Law Enforcement Services, regarding: •permit parking provisions in the current traffic and parking by-law relating to on-street parking and the amendment addressing the new waterfront permit parking system; •whether there would be public outreach conducted to notify the public of the new parking regulations; and, •working with the Dragon Boat Club and Nautical Village Businesses to address their parking needs. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1.That Report BYL 01-22 regarding amending the Traffic and Parking By-law 6604/05 to Include Provisions for Permit Parking under Section 25 be received; 2.That the attached draft by-law be enacted to replace Section 25 of Traffic and Parking By-law 6604/05 to include provisions for permit parking; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Community Services, Report CS 04-22 Community Association Lease Agreement -Pickering Lawn Bowling Club Recommendation: 2 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt Moved by Councillor McLean Seconded by Councillor Doody-Hamilton 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with the Pickering Lawn Bowling Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Engineering Services, Report ENG 06-22 Rotary Frenchman’s Bay West Park -Washroom Building Implementation, Tender No. T2021-37 A question and answer period ensued between Members of the Committee and Staff regarding: •whether the permanent washrooms would be winterized and whether the tender addressed costs associated with winterization; •timelines for the construction of the washrooms; •the continuation of the portable toilet programs in the trail areas; •ditches by the north and east side near the cul-de-sac being flooded and whether drainage improvements were required; •the services associated with the total net project cost; •the size of the proposed staff room in the facility; •whether the washrooms were self-cleaning; •the number of portable toilets currently in place; •update on the winterized washrooms for Millennium Park; and, •whether a leash stand for pets had been considered in the design. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1.That Tender No. T2021-37 for the Rotary Frenchman’s Bay West Park Washroom Building Implementation as submitted by Melfer Construction 3 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt Inc. in the total tendered amount of $1,205,882.89 (HST included) be accepted; 2.That the total gross project cost of $1,421,120.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of$1,279,763.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,279,763.00 as follows: a)the sum of $426,472.00 available budget in capital project C10320.1913 as approved in the 2021 Parks Capital Budget to be funded by a transfer from Development Charges – City’s Share Reserve be increased to $639,881.00; b)the sum of $426,472.00 available budget in capital project C10320.1913 as approved in the 2021 Parks Capital Budget to be funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services be increased to $639,882.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Operations, Report OPS 06-22 Winter Control of Proposed Waterfront Trail Boardwalk A question and answer period ensued between Members of the Committee and Brian Duffield, Director, Operations, regarding: •whether the trail around from Frenchman’s bay was on streets or pathways; •winter maintenance for Progress Park, the absence of sidewalks in front of the Park, the location of the trail in the Park, and the challenges of maintaining the trail in winter; •whether alternative methods of deicers had been investigated; •whether the trail to the spit was planned for future maintenance; •whether the requested resources would be designated to conduct work associated with winter maintenance; and, •whether the design of the elevated boardwalk would change as a result of the winter maintenance program. Recommendation: 4 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt Moved by Councillor Brenner Seconded by Councillor McLean That Council receive Report OPS 06-22 regarding winter control of the proposed waterfront trail boardwalk for information. Carried 4.5 Director, City Development & CBO, Report PLN 11-22 Pickering Environmental Schools Grant -Results of the 2021 Funding Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles 1.That Report PLN 11-22 of the Director, City Development & CBO, on the results of the Pickering Environmental Schools Grant, be received for information; and, 2.That a copy of Report PLN 11-22 be forwarded to the Durham Catholic District School Board (DCDSB), inclusive of the Trustee for City of Pickering, Director of Education, Superintendent of Business, Finance and Facilities Services, and to the Durham District School Board (DDSB), inclusive of the Trustee for City of Pickering, Director of Education, EcoSchools Facilitator, System Lead and e-learning Administrator, and Administrative Assistant. Carried 4.6 Director, City Development & CBO, Report PLN 12-22 Sustainable Pickering Year-in-Review Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles That Report PLN 12-22 of the Director, City Development & CBO, on the release of the 2021 Sustainable Pickering Year-in-Review, be received for information. Carried 5 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt 4.7 Director, City Development & CBO, Report PLN 13-22 Community Gardens -Valley Plentiful Community Garden Update and next Steps for New Community Garden Sites Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles 1.That Report PLN 13-22 of the Director, City Development & CBO regarding community food gardens and an update about Valley Plentiful Community Garden be received for information; 2.That, through the Office of the CAO, a multi-departmental staff working group be established to formalize a framework for new community gardens; 3.That staff be directed to return a Community Garden Policy, to establish and manage new community garden sites, in late 2022 for Council’s consideration; and, 4.That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 5.Other Business 5.1 Councillor Brenner inquired about correspondence from Kyle Bentley, Director, City Development & CBO, regarding the temporary patio use by-law. A question and answer period ensued between Members of the Committee and Staff regarding: •looking at City of Toronto’s Café TO program and timelines for when staff would be providing an update to Council on a similar strategy; •whether staff were looking at a cutoff date for existing patios and an opportunity to provide an extension to existing patios on private properties; •enabling patios on private properties to operate beyond the cutoff date of March 31st; •the temporary patio system being implemented as a creative solution during the Pandemic; 6 Executive Committee Meeting Minutes March 7, 2022 Electronic Meeting – 2:00 pm Chair: Councillor Butt •the current regulations allowing buildings to have full occupancy and temporary patios increasing the occupancy of the buildings and the need to find a solution which would not impede public safety; •the need to consult with the restaurant owners and landlords in finding a solution; •consultation with business owners being a component of the City’s Economic Development Strategy; and, •the importance of outdoor dining and encouraging and expanding this service. 6.Adjournment Moved by Councillor McLean Seconded by Councillor Brenner That the meeting be adjourned. Carried The meeting adjourned at 2:55 p.m. 7